Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of an International Standard Hockey Stadium at Bhat, Gandhinagar

o BOQ : Bill of Quantities

o CA : Chartered Accountant

o CAG : Comptroller and Auditor General of India

o CTE : Consent to Establish

o EMD : Earnest Money Deposit

o FIH : Federation Internationale de Hockey/ International Hockey Federation

o GCC : General Conditions of Contract

o GoG : Government of Gujarat

o GSID : Gujarat Sports Infrastructure Development Company Limited

o GST : Goods and Services Tax

o LoA : Letter of Award

o NIT : National Institute of Technology

o PAN : Permanent Account Number

o QCBS : Quality-cum-Cost Based Selection

o RFP : Request for Proposal

o SCC : Special Conditions of Contract

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

 BID INFORMATION SUMMARY

SN Particulars Details

1 Employer Gujarat Sports Infrastructure Development Company Limited (GSID)

2 RFP For Appointment of a Master Planning, Design and Tender Consultancy

Agency for Planning and Development of an International Standard

Hockey Stadium at Bhat, Gandhinagar

3 Selection Method Quality and Cost Based Selection (QCBS) – 80 (Technical) : 20 (Financial)

4 Duration 8 (6*+2**) Months – Complete Duration including Timeline for Closure &

6* Months – Project Duration as per Milestone

2** Months – Timeline for Approvals & Project Closure

5 Consortium / Not Permitted

6 Reliance on Parent Permitted

Company, Holding

Company, Subsidiary or

7 Sub - Consulting Permitted, subject to prior written approval of the Employer

8 Tender Fee INR 1,00,000/- (Rupees One Lakh only), plus applicable GST at 18%,

non-refundable. The Tender Fee shall be paid by Demand Draft/

Bankers Cheque drawn in favour of “Deputy Chief Executive Officer &

Executive Director, Gujarat Sports Infrastructure Development

Company Limited”, payable at Gandhinagar. The original Demand Draft

shall reach GSID on or before the Proposal Due Date by registered post

/ speed post / courier or by hand at the following address: Deputy Chief

Executive Officer, Gujarat Sports Infrastructure Development

Company Limited (GSID), Sports Authority of Gujarat, Near Kh-3

Circle, Near Vavol Railway Crossing, Gandhinagar – 382016. The

Demand Draft/ Bankers Cheque shall be issued only by such bank(s) as

are specified as acceptable in the circular issued by the Finance

Department, annexed hereto as Annexure-1.

9 EMD INR 5,00,000/- (Rupees Five Lakh only). The EMD shall be furnished by

Bank Guarantee in the format prescribed under this RFP. The EMD shall

remain valid for Forty-Five (45) days beyond the Proposal Validity

Period. The original EMD shall reach GSID on or before the Proposal Due

Date by registered post / speed post / courier or by hand at the address

specified above. The Bank Guarantee shall be issued only by such

bank(s) as are specified as acceptable in the circular issued by the

Finance Department, annexed hereto as Annexure-1.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

10 Performance Security Five per cent (5%) of the Contract Price, to be furnished in accordance

with the Consultancy Contract. The Bank Guarantees shall be issued

only by such bank(s) as are specified as acceptable in the circular issued

by the Finance Department, annexed hereto as Aneexure-1.

11 Submission of Proposal Both the technical Proposal and financial Proposal shall be submitted

electronically through the designated e-Procurement Portal in the

manner prescribed in this RFP. No hard copy of the technical and

financial proposal shall be submitted save and except Tender Fee and

EMD as specified in this RFP.

12 e-Procurement Portal https://tender.nprocure.com

13 Authority for queries Deputy Chief Executive Officer & Executive Director

and clarifications

Gujarat Sports Infrastructure Development Company Limited (GSID).

Email: [email protected]

Mode of submission of queries: E-mail ONLY (in the prescribed form)

14 Proposal Validity Period One Hundred and Eighty (180) calendar days from the Proposal Due

15 Language of Proposal English

16 Currency of Proposal Indian Rupees (INR)

17 Schedule of Bidding Issue of RFP 18-09-2026

Last date for submission of 25-09-2026 by 18:00 hrs (IST)

Pre-Bid Queries

Pre-Bid Meeting 25-09-2026 at 12:00 hrs (IST)

Response to Pre-Bid Queries / 03-10-2026

Issue of corrigendum, if any

Proposal Due Date 17-10-2026 at 18:00 hrs (IST)

Opening of technical Proposals 17-10-2026 at 18:30 hrs (IST)

Technical Presentation, if applicable To be notified by GSID

Opening of financial Proposals To be notified by GSID

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

Table of Contents of the RFP

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

1. INTRODUCTION

1.1. Background

The Government of Gujarat (“GoG”) has envisioned the state of Gujarat as a leading destination for

sports, recreation and international sporting events through the creation of modern, sustainable and

world-class sports infrastructure. As part of this vision, Gujarat Sports Infrastructure Development

Company Limited (“GSID”), a company wholly owned by the GoG, has been entrusted with the planning,

development, implementation and management of major sports infrastructure projects across the state

The GoG proposes to develop the Project as one of India's premier integrated sports infrastructure

developments. The Project is envisaged as a landmark development that will provide state-of-the-art

sporting facilities conforming to internationally accepted standards while creating a long-term sporting

legacy for the state of Gujarat and the nation.

The proposed development is intended to strengthen Gujarat's capability to host national and

international sporting events, promote excellence in sports, encourage community participation, and

establish Ahmedabad as a preferred destination for major sporting competitions including future multi-

disciplinary international sporting events.

1.2. Need for Appointment of Master Planning, Design and Tender Consultancy Agency

Considering the scale, complexity and strategic importance of the Project, GSID intends to appoint an

experienced and professionally qualified Master Planning, Design and Tender Consultancy Agency

(“Consultant”) to provide comprehensive consultancy services for the planning and development of an

International Standard Hockey Stadium.

The Consultancy shall comprise of planning and development of the International Standard Hockey

Stadium and associated facilities. The Master Plan and designs shall ensure that the various facilities are

planned as an integrated development while allowing each facility to operate independently for

competition, training, athlete development and other compatible uses.

The Consultant shall ensure that the Project is planned and designed in accordance with applicable

International Hockey Federation (FIH) standards and requirements, applicable Indian laws, codes and

standards, statutory requirements, international best practices and the requirements of the Employer.

The proposed development shall be planned and designed as a world-class, functional, sustainable,

accessible, safe, technologically enabled and future-ready sports development capable of supporting

international-level competitions, training, athlete development and other sporting and compatible

The Consultant shall incorporate appropriate provisions for event and non-event operations, athlete and

spectator movement, accessibility, crowd management, safety and security, media and broadcast, timing

and scoring, sports technology, hospitality, back-of-house operations, maintenance and operational

efficiency, as applicable to the respective facilities.

The Consultant shall act as an independent professional advisor to GSID and shall discharge its

responsibilities with due skill, care, diligence and in accordance with Good Industry Practice, applicable

laws, regulations, codes, standards and recognised national and international practices relevant to

sports infrastructure planning, design and development.

The Consultant shall provide technical support during the tendering process, including participation in

pre-bid meetings, response to technical queries, preparation of technical clarifications and addenda,

assistance in technical evaluation of bids and such other technical support as may reasonably be required

by the Employer, until appointment and onboarding of the selected Contractor.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

1.3. Purpose of this Request for Proposal

The purpose of this Request for Proposal (“RFP”) is to invite competitive proposals from eligible and

qualified bidders for selection and appointment of the Consultant through a fair, transparent and

competitive procurement process. This RFP sets out the eligibility criteria, bid submission requirements,

evaluation methodology, terms and conditions of appointment, scope of services, contractual

framework and other requirements governing the procurement process.

1.4. Brief Description of the RFP Process

a) The Consultant shall be selected through the Quality-cum-Cost Based Selection ("QCBS") method

in accordance with the provisions contained in this RFP.

b) The procurement process shall be conducted electronically through the designated e-Procurement

c) Interested bidders shall submit their Proposal in accordance with the requirements prescribed in

this RFP within the timelines specified in the Bid Schedule.

d) Only those bidders satisfying the eligibility requirements and achieving the prescribed minimum

technical score shall qualify for opening of their financial proposal.

e) The Proposal securing the highest combined QCBS score shall ordinarily be recommended for award

of the Consultancy Contract, subject to approval of the competent authority of GSID and fulfilment

of all conditions prescribed under this RFP.

f) This RFP is organised into separate sections dealing with the procurement process, eligibility

requirements, evaluation methodology, scope of services, contractual conditions and supporting

annexure/BFs. The sections shall be read together as a single integrated procurement document.

1.5. Communication

Except as otherwise provided in this RFP, all communications relating to this procurement process shall

be addressed only to the authorized officer specified in the Bid Schedule. No communication with any

other officer or representative of GSID concerning this procurement shall be valid unless expressly

authorized in writing.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

2. DEFINITIONS AND INTERPRETATION

2.1. Definition

Unless expressly stated otherwise, the definitions contained herein below shall apply throughout the

RFP and, upon execution of the Consultancy Contract, shall continue to apply to the Consultancy

Contract. Where a term is specifically defined or modified in the Consultancy Contract or its Special

Conditions of Contract, such specific definition or modification shall prevail for the purposes of the

Consultancy Contract.

2.1.1. “Applicable Law” means all applicable laws, statutes, enactments, ordinances, rules,

regulations, notifications, circulars, guidelines, directions, bye-laws, orders, judgments,

decrees, approvals, permits and other legally binding instruments having the force of law in

India and applicable to the Project, the RFP Process, GSID, the Bidder or the Consultant and shall

include any amendment, modification, replacement or re-enactment thereof from time to time.

2.1.2. “Bid Schedule” means the schedule forming part of this RFP containing this RFP specific

2.1.3. “Bidder” means any legal entity eligible to submit a Proposal pursuant to this RFP.

2.1.4. “Commencement Date” means the date specified in the Letter of Award or Consultancy

Contract from which the Consultant is required to commence the Services.

2.1.5. “Conflict of Interest” means a conflict of interest as described and specified under clause

4.4.2 of this RFP.

2.1.6. “Consultancy Contract” means the contract or agreement entered into between the Employer

and the Successful Bidder, pursuant to this RFP and the Letter of Award, for the provision of the

Services for the Project, including all documents forming part thereof and all amendments,

variations and supplements thereto made in accordance with its terms.

2.1.7. “Consultant” means the Successful Bidder with whom the Employer enters into the Consultancy

Contract for provision of the Services.

2.1.8. “Contract” means the Consultancy Contract entered into between the Employer and the

Consultant for the provision of the Services, together with all documents forming part thereof,

including the Letter of Award, the executed Consultancy Contract, the RFP, and any annexure,

BFs, amendments, variations or other documents expressly incorporated into the Consultancy

2.1.9. “Contract Period” means the period as described under clause 7.2 [Contract Period],

commencing on the Commencement Date and continuing until issuance of the final completion

certificate under the relevant Works Contract, including any extension granted in accordance

with the Contract, unless the Consultancy Contract is terminated earlier in accordance with its

2.1.10. “Contract Price” means the total remuneration payable to the Consultant for the Services in

accordance with the Consultancy Contract, subject to the provisions relating to variations,

deductions and adjustments.

2.1.11. “Contractor” means the company, consortium, joint venture or other legal entity appointed or

engaged by the GSID/ Employer, through a separate contract, for execution, construction,

installation, testing, commissioning, completion and handover of the Project or any part thereof,

in accordance with the approved designs, drawings, specifications, BOQs, tender documents

and other contractual requirements, and includes its authorised representatives, personnel,

sub-contractors, suppliers and other entities engaged by it for performance of its contractual

obligations, as applicable.

2.1.12. “Delay Damages” means the agreed amount payable by the Consultant to the Employer, or

recoverable by the Employer from amounts otherwise due to the Consultant and/or the

Performance Security, in accordance with the Consultancy Contract, on account of delay solely

attributable to the Consultant in achieving any milestone, deliverable or other time-bound

obligation specified in the Contract, at the rate and subject to the maximum aggregate amount

specified in the Contract.

2.1.13. “Employer” means Gujarat Sports Infrastructure Development Company Limited (GSID)

and includes its successors and assigns.

2.1.14. “Engineer” means the Engineer, Engineer’s Representative, Engineer-in-Charge or equivalent

person appointed by the Employer under the relevant Works Contract, as applicable.

2.1.15. “e-Procurement Portal” means the electronic procurement portal designated by the Employer

for publication of the RFP, issuance of corrigenda, addenda and clarifications, submission of

Proposals, and such other procurement-related communications and processes as may be

specified in the RFP.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

2.1.16. “Fit and Proper Person” means a Bidder that satisfies the eligibility and fitness criteria specified

in Bid Schedule under “Fit and Proper Person”.

2.1.17. “General Conditions of Contract” or “GCC” means the general conditions governing the rights,

obligations, responsibilities and liabilities of the Employer and the Consultant in relation to the

performance of the Services under the Contract, as set out in Section 7 [General Conditions of

Contract] of this RFP.

2.1.18. “Good Industry Practice” means the exercise of that degree of skill, diligence, prudence,

efficiency, foresight and professional competence that would reasonably and ordinarily be

expected from an experienced consultant performing services of a similar nature under

comparable circumstances.

2.1.19. “Key Personnel” means the professional personnel identified as key personnel in this RFP for

deployment on the Project.

2.1.20. “Letter of Award” or “LoA” means the written communication issued by the Employer

informing the Successful Bidder that its Proposal has been accepted for award of the

Consultancy Contract.

2.1.21. “Material Deviation” means the material deviation as described and specified under clause

5.3.3 of this RFP.

2.1.22. “Material Omission” means the material omission as described and specified under clause

5.3.3 of this RFP.

2.1.23. “Material Reservation” means the material reservation as described and specified under clause

5.3.3 of this RFP.

2.1.24. “Parties” means, collectively, the Employer and the Consultant, and “Party” means either of

2.1.25. “Peer Review” means the independent technical review and validation undertaken by the

Consultant of designs, engineering documents, drawings, specifications, calculations, reports,

technical submissions, design changes and other technical deliverables prepared by the design

consultant, contractor or other agencies engaged in the Project, for the purposes specified in

2.1.26. “Performance Security” means the security to be furnished by the Successful Bidder in

accordance with the Consultancy Contract and/ or RFP.

2.1.27. “Project” or “International Hockey Stadium” means the project as described and specified in

the Bid Schedule [BS-1: Project] of this RFP.

2.1.28. “Project Documents” means all drawings, designs, specifications, calculations, reports, models,

schedules, records, correspondence, registers, data, photographs, videos, BIM models and

other documents generated, reviewed, received, maintained or used in connection with the

2.1.29. “Master Planning, Design and Tender Consultancy Agency” means the Consultant appointed

by the Employer pursuant to this RFP and the Consultancy Contract to provide the Services for

2.1.30. “Proposal” means the complete proposal submitted by a Bidder in response to this RFP,

comprising the technical proposal and the financial proposal, together with all information,

documents, declarations, undertakings and other submissions required under the RFP,

including any permitted modifications, clarifications and supplements thereto.

2.1.31. “Proposal Due Date” means the last date and time specified in the Bid Schedule for submission

of the Proposal.

2.1.32. “Proposal Validity Period” means the period during which a Proposal shall remain valid and

binding on the Bidder.

2.1.33. “Request for Proposal” or “RFP” means this request for proposal together with all annexure,

BFs, schedules, appendices, amendments, corrigenda, clarifications and addenda issued by

2.1.34. “Responsive Proposal” means the Proposal which shall be termed as such as stated and

specified under clause 5.3.2 of this RFP.

2.1.35. “Scope of Services” means the services and obligations to be performed by the Consultant in

connection with the Project as specified in Section 6 [Scope of Services] of this RFP, together

with any additional services expressly included in or incorporated into the Consultancy Contract

or subsequently instructed or varied in accordance with the Consultancy Contract.

2.1.36. “Services” means the consultancy services to be performed by the Consultant under the

Consultancy Contract.

2.1.37. “Similar Project” means the similar project as described and specified under clause 4.8.6 of this

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

2.1.38. “Special Conditions of Contract” or “SCC” means the special conditions forming part of the

Contract and specifically identified as such, which supplement, amend or modify the General

Conditions of Contract this RFP.

2.1.39. “Sub-Consultant” means any individual, firm, company or other professional entity engaged by

the Consultant, with the prior written approval of the Employer, to perform or provide any

specific part of the Services under the Consultancy Contract.

2.1.40. “Successful Bidder” means the Bidder whose Proposal is accepted by the Employer and to whom

the Letter of Award is issued.

2.1.41. “Works Contract” means any contract or agreement entered into, or to be entered into, by the

Employer with a Works Contractor for the execution of the works forming part of the Project,

together with all associated obligations, as more particularly specified in the relevant works

contract and its contract documents. For the avoidance of doubt, a Works Contract is separate

from and independent of the Consultancy Contract.

2.2. Rules of Interpretation

Unless the context otherwise requires:

(a) headings are for convenience only and shall not affect interpretation;

(b) words importing the singular include the plural and vice versa;

(c) references to any gender include all genders;

(d) references to a person include an individual, company, corporation, partnership, LLP,

association, statutory authority, government body or other legal entity;

(e) references to any statute, regulation or Applicable Law include amendments, modifications, re-

enactments and subordinate legislation made thereunder;

(f) references to Clauses, Schedules and annexure, BFs are references to those forming part of the

(g) the words “include”, “includes” and “including” shall be construed without limitation;

(h) references to writing include electronic communications capable of being authenticated and

(i) references to days mean calendar days unless expressly stated otherwise;

(j) references to "INR", "Rs." or "Rupees" mean the lawful currency of India;

(k) if a period is stated to commence from a particular day, that day shall be excluded in computing

the period unless otherwise expressly provided;

(l) any reference to approval, consent, satisfaction or determination of the Employer shall mean

approval, consent, satisfaction or determination in writing unless otherwise expressly provided;

(m) an obligation imposed on the Consultant includes an obligation to cause its Personnel and

permitted Sub-Consultants to comply with such obligation.

The governing language of this RFP and the Proposal shall be English. Any document submitted in a

language other than English shall be accompanied by a certified English translation. In the event of any

inconsistency, the English translation shall prevail.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

3. INSTRUCTIONS TO BIDDERS

3.1. General Instructions

3.1.1. The Bidder shall carefully examine the entire RFP, including all sections, annexure, BFs,

appendices, the draft Consultancy Contract, Bid Schedule, corrigenda, addenda and

clarifications issued by the Employer before preparing and submitting its Proposal.

3.1.2. Submission of a Proposal shall constitute an unconditional acknowledgement by the Bidder

(a) it has carefully examined and understood the RFP;

(b) it has independently satisfied itself regarding all matters relevant to the Project;

(c) it accepts the terms and conditions contained in the RFP without reservation except to the

extent expressly permitted herein; and

(d) it shall remain bound by its Proposal during the Proposal Validity Period.

3.1.3. Any lack or insufficiency of information shall not relieve the Bidder of its responsibility to

perform its obligations under the Consultancy Contract.

3.1.4. The Bidder shall make its own assessment and estimates of all costs, resources, personnel,

expenses and other requirements necessary for the proper and complete performance of the

Services in accordance with the RFP. Employer shall not entertain any claim or dispute arising

from any lack of information, misunderstanding or failure by the Bidder to make its own

assessment prior to submission of its Proposal.

3.1.5. The Bidder shall submit its Proposal strictly in accordance with the requirements of this RFP.

Proposals that are incomplete, conditional, qualified or otherwise not substantially responsive

may be rejected by Employer.

3.1.6. The Bidder shall be responsible for ensuring that all information and documents submitted as

part of its Proposal are true, complete, accurate and not misleading.

3.1.7. The Bidder shall immediately notify Employer if, at any time during the procurement process,

any material change occurs affecting the information furnished in its Proposal.

3.1.8. The Bidder shall comply with all Applicable Laws throughout the RFP process.

3.1.9. The Bidder shall maintain the highest standards of integrity, transparency and professional

conduct throughout the procurement process.

3.2. Availability of RFP

3.2.1. The RFP shall be made available through the designated e-Procurement Portal specified in the

3.2.2. Employer shall not issue printed copies of the RFP unless specifically stated in the Bid

3.2.3. The Bidder shall obtain the complete RFP together with all corrigenda, addenda and

clarifications issued by Employer before submission of its Proposal.

3.2.4. Employer shall not be responsible for any Proposal prepared on the basis of an incomplete or

outdated version of the RFP.

3.2.5. The Bidder shall regularly monitor the designated e-Procurement Portal for updates issued by

3.3. Cost of Bidding

3.3.1. The Bidder shall bear all costs, expenses and liabilities associated with the preparation and

submission of its Proposal and participation in the RFP process.

3.3.2. Such costs shall include, without limitation, site visits, investigations, due diligence, preparation

of documents, professional fees, presentations, negotiations, travel and accommodation, and

all incidental expenses.

3.3.3. Employer shall not be liable to reimburse any Bidder for any costs incurred, irrespective of:

(a) cancellation of the RFP;

(b) rejection of the Proposal;

(c) postponement of the procurement process;

(d) award of the Consultancy Contract to another Bidder; or

(e) any other outcome of the procurement process.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

3.4. Pre-Bid Queries

3.4.1. A Bidder requiring any clarification regarding this RFP may submit its queries in writing by

the last date and time specified in the Bid Schedule and as per the format provided in this

3.4.2. All requests for clarification shall be submitted only through the mode specified in the Bid

3.4.3. Employer may, at its sole discretion, respond to any clarification request received within

the prescribed time.

3.4.4. Employer shall not be obliged to respond to:

(a) queries received after the prescribed deadline;

(b) anonymous queries;

(c) repetitive queries; or

(d) queries unrelated to this RFP.

3.4.5. Clarification, if any, shall be published on the e-Procurement Portal. Clarifications issued

by Employer shall form an integral part of this RFP.

3.4.6. No oral clarification, advice, assurance or representation made by any officer, employee

or representative of Employer shall modify the provisions of this RFP unless issued in

writing by Employer.

3.4.7. Bidders shall regularly review the designated e-Procurement Portal for any corrigendum,

addendum, clarification or other communication issued by Employer in relation to this

RFP. Employer shall not be responsible for any failure by a Bidder to take note of or act

upon any such publication.

3.5. Pre-Bid Meeting

3.5.1. The Employer may conduct a pre-bid meeting on the date, time and venue specified in the

3.5.2. Participation in the pre-bid meeting shall not be mandatory unless expressly stated

3.5.3. The purpose of the pre-bid meeting shall be to:

(a) explain the procurement process;

(b) clarify provisions of the RFP;

(c) address queries raised by prospective Bidders; and

(d) facilitate a fair and transparent procurement process.

3.5.4. No statement made during the pre-bid meeting shall be binding unless confirmed through

a written corrigendum, addendum or clarification issued by the Employer.

3.5.5. The pre-bid meeting may be conducted either physically or virtually, as specified in the Bid

Schedule. Where the meeting is conducted virtually, the access details shall be

communicated or published in the manner specified in the Bid Schedule.

3.6. Corrigenda and Addenda

3.6.1. The Employer may, at any time before the Proposal Due Date, amend, modify, supplement or

clarify any provision of this RFP by issuing a corrigendum, addendum or clarification.

3.6.2. Every corrigendum, addendum or clarification shall be published on the designated e-

Procurement Portal and shall form an integral part of this RFP.

3.6.3. The Bidder shall take into account every corrigendum, addendum and clarification while

preparing its Proposal.

3.6.4. The Employer may extend the Proposal Due Date if considered necessary following issuance

of any corrigendum or addendum.

3.6.5. Failure of a Bidder to consider any corrigendum, addendum or clarification shall not relieve the

Bidder of any obligation arising under this RFP.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

3.7. Proposal Validity

3.7.1. The Proposal shall remain valid for the period specified in the Bid Schedule ("Proposal Validity

3.7.2. During the Proposal Validity Period, the Bidder shall not:

(a) withdraw its Proposal;

(b) modify its Proposal except where expressly permitted by this RFP; or

(c) refuse to honour its Proposal if selected for award.

3.7.3. Prior to expiry of the Proposal Validity Period, the Employer may request the Bidders to extend

the validity of their Proposals for such further period as may be specified.

3.7.4. A Bidder may accept or decline such request.

3.7.5. Where a Bidder agrees to extend the Proposal Validity Period, it shall simultaneously extend

the validity of the Earnest Money Deposit (“EMD”), if applicable, for the corresponding period.

3.7.6. A Bidder declining to extend the Proposal Validity Period within the prescribed time shall not

be considered for further evaluation, and its Proposal may be treated as withdrawn without

forfeiture of the EMD, unless forfeiture is otherwise warranted under this RFP or Applicable

3.8. Tender Fee

3.8.1. Every Bidder shall pay the non-refundable tender fee specified in the Bid Schedule in the

manner prescribed therein.

3.8.2. The Tender Fee shall be paid on or before the Proposal Due Date and proof of payment shall

accompany the technical Proposal.

3.8.3. Failure to submit the tender fee in the prescribed amount, mode or within the prescribed time

shall render the Proposal liable to rejection.

3.8.4. The tender fee shall not be refunded under any circumstances, including rejection of the

Proposal, cancellation of the RFP process or withdrawal of the Proposal by the Bidder.

3.9. Earnest Money Deposit (EMD)

3.9.1. Every Bidder shall furnish an EMD of the amount specified in the Bid Schedule in one of the

forms permitted therein.

3.9.2. The EMD shall remain valid for the period as specified in the Bid Schedule.

3.9.3. No interest shall be payable by the Employer on the EMD furnished by the Bidder,

irrespective of the period for which such EMD is retained by the Employer.

3.9.4. The Proposal shall be rejected if:

(a) the EMD is not furnished;

(b) the EMD is furnished in an unacceptable form;

(c) the amount of the EMD is deficient;

(d) the validity of the EMD is insufficient; or

(e) the EMD otherwise does not comply with this RFP.

3.9.5. The EMD of unsuccessful Bidders shall be returned after completion of the procurement

3.9.6. The EMD of the Successful Bidder shall be returned after execution of the Consultancy Contract

and submission of the Performance Security, unless otherwise provided in the Bid Schedule.

3.9.7. Without prejudice to any other rights available to the Employer, the EMD may be forfeited if the

(a) withdraws its Proposal during the Proposal Validity Period;

(b) modifies its Proposal after the Proposal Due Date except where expressly permitted under

(c) refuses to accept the Letter of Award;

(d) fails to execute the Consultancy Contract within the prescribed period;

(e) fails to furnish the Performance Security;

(f) submits forged, fabricated or materially misleading information or documents;

(g) is found to have engaged in fraudulent, corrupt, collusive, coercive or undesirable

(h) commits any other act for which forfeiture is expressly provided under this RFP or

Applicable Law.

3.9.8. Forfeiture of the EMD shall not prejudice any other legal or contractual remedy available to the

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

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3.10. Preparation of Proposal

3.10.1. The Proposal shall comprise of the technical Proposal and the financial Proposal.

3.10.2. The Proposal shall be prepared strictly in accordance with this RFP and the formats prescribed

in the annexure and BFs listed in the Bid Schedule.

3.10.3. The Bidder shall mandatorily use all prescribed formats and shall provide all information and

supporting documents required therein. The Bidder shall not modify, alter, omit or otherwise

deviate from any prescribed format.

3.10.4. Where any additional information or supporting document is required beyond the information

specifically sought in a prescribed format, such information or document shall be submitted

separately and shall be clearly identified and cross-referenced to the relevant prescribed

3.10.5. The Employer shall not be bound by, and shall disregard, any condition, qualification,

reservation or other provision contained in any Proposal or accompanying document that is

inconsistent with, or purports to modify, supplement or qualify, the requirements, terms or

conditions of this RFP.

3.10.6. All documents forming part of the Proposal shall be complete, legible and free from material

3.10.7. The Proposal shall be prepared in the English language. Documents originally issued in another

language shall be accompanied by a certified English translation. In the event of any

inconsistency, the English translation shall prevail.

3.10.8. All supporting documents submitted by the Bidder shall be true copies of the originals and shall

be duly authenticated.

3.10.9. The Employer reserves the right to verify the authenticity of any document submitted by the

3.10.10. Any Proposal containing false, misleading, forged or fabricated information shall be liable to

rejection without prejudice to any other action available to the Employer.

3.10.11. The Proposal shall remain the property of the Employer and shall not be returned to the Bidder.

3.11. Technical Proposal

3.11.1. The technical Proposal shall be submitted in the format prescribed in this RFP.

3.11.2. The technical Proposal shall contain all information necessary to establish the Bidder's

eligibility, technical capability and experience.

3.11.3. Without limitation, the technical Proposal shall include:

(a) bid submission form;

(b) eligibility documents;

(c) legal status documents;

(d) power of attorney;

(e) financial eligibility documents;

(f) technical experience;

(g) details of Key Personnel;

(h) methodology and work plan;

(i) declarations, undertakings and affidavits;

(j) tender fee and EMD documents; and

(k) all other documents specified in this RFP.

3.11.4. The technical Proposal shall not contain any financial quotation, fee proposal, commercial

offer, percentage, price adjustment or any information capable of revealing the financial

3.11.5. Inclusion of any financial information in the technical Proposal may render the Proposal liable

3.12. Financial Proposal

3.12.1. The financial Proposal shall be submitted only in the prescribed format and electronically

through the designated e-Procurement Portal only.

3.12.2. The financial Proposal shall contain the Bidder's financial offer for the Services.

3.12.3. Unless expressly permitted by this RFP, no condition, no qualification, no deviation, no

alternative financial offer and no revised commercial proposal shall be accepted.

3.12.4. The quoted price shall be firm during the Contract Period except to the extent expressly

provided in the Consultancy Contract.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

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3.12.5. The Bidder shall be deemed to have included all costs necessary for proper performance of the

3.12.6. The financial Proposal shall remain encrypted and unopened until completion of the

technical evaluation.

3.13. Digital Signature and Electronic Submission

3.13.1. The Proposal shall be submitted electronically through the designated e-Procurement Portal.

3.13.2. Every Proposal shall be digitally signed using a valid Digital Signature Certificate ("DSC") issued

by a certifying authority recognised under the Information Technology Act,

3.13.3. The Bidder shall ensure that:

(a) all required documents are uploaded;

(b) the Proposal is digitally signed;

(c) all prescribed forms are duly completed;

(d) all mandatory fields in the portal are correctly filled; and

(e) the Proposal is successfully submitted before the Proposal Due Date.

3.13.4. The Employer shall not be responsible for failure of submission due to internet connectivity,

hardware failure, software malfunction, incorrect uploading, failure of the Bidder's digital

signature or any other reason attributable to the Bidder.

3.13.5. The Bidder shall be solely responsible for timely completion of the electronic submission

3.14. Modification or Withdrawal of Proposal

3.14.1. A Bidder may modify or withdraw its Proposal at any time prior to the Proposal Due Date,

provided that the modification or withdrawal is received by the Employer before the Proposal

3.14.2. No modification or withdrawal shall be permitted after expiry of the Proposal Due Date.

3.14.3. A modified Proposal shall be treated as the final Proposal submitted by the Bidder.

3.14.4. Withdrawal of a Proposal after the Proposal Due Date and during the Proposal Validity Period

shall constitute a ground for forfeiture of the EMD.

3.14.5. No oral communication or email shall constitute a valid modification or withdrawal unless

expressly permitted by the Employer.

3.15. Late Proposals

3.15.1. No Proposal shall be accepted after the Proposal Due Date.

3.15.2. The time displayed on the designated e-Procurement Portal shall be treated as the official time

for determining timely submission of the Proposal.

3.15.3. The Employer shall not be responsible for any delay attributable to the Bidder, including delays

caused by internet connectivity, power failure, system malfunction, uploading errors or any

other reason beyond the control of the Employer.

3.15.4. Late Proposals shall not be opened and shall stand rejected without further consideration.

3.15.5. The Employer may extend the Proposal Due Date by issuing a corrigendum prior to expiry of the

existing Proposal Due Date. Any Proposal submitted within the extended period shall be

deemed to have been submitted within time.

3.16. Examination of RFP and Project Information

3.16.1. The Bidder shall be deemed to have carefully examined all documents forming part of this RFP

and to have satisfied itself as to the nature, scope and extent of the Services, the Project

requirements, site conditions, access, existing infrastructure, Applicable Laws, risks, constraints

and all other matters that may affect the performance of the Services.

3.16.2. Any failure by the Bidder to obtain information necessary for the preparation of its Proposal

shall not relieve the Bidder of its responsibility to perform the Services in accordance with the

RFP and the Consultancy Contract.

3.16.3. The Bidder shall make its own assessment of all costs, resources, personnel, risks and other

requirements necessary for the performance of the Services and shall not, after submission of

its Proposal, raise any claim arising solely from lack of information or misunderstanding of the

requirements of the RFP, except to the extent expressly permitted under the Consultancy

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

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4. ELIGIBILITY AND QUALIFICATION CRITERIA

4.1. General Eligibility Requirements

4.1.1. Participation in the RFP Process shall be open only to those Bidders who satisfy the eligibility

and qualification requirements prescribed in this section and elsewhere in this RFP.

4.1.2. Each Bidder shall demonstrate, to the satisfaction of the Employer, that it possesses the legal

capacity, financial capability, technical competence, professional experience and organisational

resources necessary for successful performance of the Services.

4.1.3. The eligibility and qualification requirements prescribed in this RFP are mandatory unless

expressly stated otherwise.

4.1.4. A Bidder shall continue to satisfy all eligibility requirements throughout:

(a) the RFP Process;

(b) the evaluation process;

(c) award of the Consultancy Contract; and

(d) execution of the Consultancy Contract,

unless otherwise approved by the Employer in writing.

4.1.5. The Employer reserves the right to verify any information, declaration or document submitted

by the Bidder at any stage of the procurement process.

4.1.6. Submission of a Proposal shall constitute a representation by the Bidder that all information

submitted is true, complete and accurate and that the Bidder satisfies the eligibility

requirements prescribed under this RFP.

4.1.7. The burden of proving eligibility shall at all times remain upon the Bidder.

4.2. Eligible Bidders

4.2.1. The Bidder shall be a legally constituted entity eligible to enter into contracts under the

Applicable Laws of India.

4.2.2. The entities having the legal status as listed in the Bid Schedule shall only be eligible to

participate in this RFP.

4.2.3. The Bidder shall possess all registrations, licenses, approvals and statutory authorisations

necessary for carrying out the Services.

4.2.4. Where the Bidder is a body corporate, the Proposal shall be signed by a duly authorised

representative acting under a valid board resolution or power of attorney.

4.2.5. The Bidder shall possess an active Permanent Account Number (PAN), Goods and Services Tax

(GST) registration and such other statutory registrations as may be required under Applicable

4.2.6. Where any registration or approval expires during the RFP Process, the Bidder shall immediately

notify the Employer and furnish evidence of renewal.

4.2.7. The Bidder shall be a Fit and Proper Person and shall satisfy the criteria specified in Bid Schedule

under ‘Fit and Proper Person’.

4.3. Ineligible Bidders

4.3.1. Without prejudice to any other provision of this RFP, a Bidder shall be ineligible to participate if

(a) has been debarred, blacklisted or suspended by the Government of India, any state

government, any government agency or any statutory authority, and such order remains

in force on the Proposal Due Date;

(b) is undergoing liquidation, winding-up, insolvency resolution, bankruptcy, dissolution or

receivership proceedings;

(c) has made a general assignment for the benefit of creditors;

(d) has ceased to carry on business as a going concern;

(e) has been convicted of an offence involving fraud, corruption, bribery, money laundering

or moral turpitude, where such conviction has attained finality;

(f) has submitted false, misleading, forged or fabricated information or documents;

(g) has attempted to influence the procurement process;

(h) has been found guilty of fraudulent, corrupt, coercive, collusive or undesirable

practices in connection with any public procurement; or

(i) otherwise fails to satisfy the eligibility requirements prescribed in this RFP.

4.3.2. Where the Bidder is a consortium, the disqualification of any member shall render the entire

consortium ineligible unless otherwise permitted under this RFP.

4.3.3. The Employer may require the Bidder to furnish declarations or supporting evidence

demonstrating that none of the disqualifications specified herein apply.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

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4.3.4. If any disqualification is discovered after submission of the Proposal, the Employer may reject

the Proposal or, where the Consultancy Contract has already been executed, take action in

accordance with the Consultancy Contract and Applicable Law.

4.4. Conflict of Interest

4.4.1. A Bidder shall not have any Conflict of Interest that may affect the fairness, transparency or

competitiveness of the RFP Process or the performance of the Services.

4.4.2. For the purposes of this RFP, a Conflict of Interest shall include, without limitation:

(a) common ownership or control between two or more Bidders which may influence the

outcome of the procurement process;

(b) submission of more than one Proposal by entities having common controlling

shareholders, directors or management, except where expressly permitted under this

(c) receipt by a Bidder of confidential information not equally available to other Bidders;

(d) participation by a Bidder in preparation of this RFP, feasibility study, design, cost

estimation or other consultancy services for the Project, where such participation

provides an unfair competitive advantage;

(e) any relationship with the Employer, its employees, advisors or consultants that may

compromise impartiality in the evaluation process;

(f) any circumstance where the Bidder's personal, financial or professional interests, conflict

with the interests of the Employer.

4.4.3. Each Bidder shall disclose any actual, potential or perceived Conflict of Interest along with its

4.4.4. The Employer shall determine whether the disclosed circumstances constitute a Conflict of

Interest and whether such conflict can be adequately mitigated.

4.4.5. Where the Employer determines that the Conflict of Interest cannot be effectively mitigated,

the Proposal may be rejected.

4.4.6. Failure to disclose a Conflict of Interest shall constitute a material breach of this RFP and may

result in rejection of the Proposal, forfeiture of the EMD and such other action as the Employer

may deem appropriate.

4.5. Multiple Proposals

4.5.1. Unless expressly permitted under this RFP, a Bidder shall submit only one Proposal.

4.5.2. A Bidder shall not participate:

(a) individually as well as a member of a consortium;

(b) in more than one consortium;

(c) through more than one legal entity under its control; or

(d) in any manner that results in multiple competing Proposals for the same assignment.

4.5.3. Where the Employer determines that multiple Proposals have been submitted in

contravention of this clause, all such Proposals may be rejected.

4.5.4. Nothing contained herein shall prohibit a specialist sub-consultant from being engaged by more

than one Bidder, provided:

(a) the sub-consultant is not responsible for the overall Proposal;

(b) the Bidder remains fully responsible for the Proposal and the Services; and

(c) such participation does not create a Conflict of Interest or unfair competitive

4.6. Consortium / Joint Venture Requirements (Not Permitted)

4.6.1. Bidding by a consortium or joint venture is not permitted under this RFP. Each Bidder shall

submit its Proposal as a single legal entity and shall satisfy all eligibility and qualification

requirements in its own name, subject only to Clause 4.7 [Reliance on Parent Company, Holding

Company, Subsidiary or Group Company Experience]. Any Proposal submitted by or on behalf

of a consortium or joint venture shall be rejected.

4.7. Reliance on Parent Company, Holding Company, Subsidiary or Group Company Experience

(Where Permitted)

4.7.1. General Principle

(a) Unless otherwise expressly provided in the Bid Schedule, a Bidder shall satisfy the

eligibility and qualification requirements in its own name.

Gujarat State Infrastructure Development Company Limited

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(b) However, subject to the provisions of this clause, the Employer may permit the Bidder to

rely upon the technical experience of its parent company, holding company, subsidiary or

group company solely for the purpose of satisfying the technical eligibility requirements

prescribed in this RFP.

4.7.2. Financial Eligibility

(a) Unless expressly permitted in the Bid Schedule, the Bidder shall independently satisfy all

financial eligibility requirements, including but not limited to annual turnover, net worth,

solvency, liquidity, financial capacity and any other financial qualification criteria specified

(b) The financial credentials of any parent company, holding company, subsidiary or group

company shall not be considered for evaluation unless specifically permitted by the

Employer in the Bid Schedule.

4.7.3. Conditions for Reliance on Technical Experience: Where a Bidder seeks to rely upon the

technical experience of its parent company, holding company, subsidiary or group company, it

shall submit along with its Proposal:

(a) documentary evidence establishing the corporate relationship;

(b) documentary evidence supporting the claimed project experience;

(c) an irrevocable undertaking executed by the supporting entity confirming that:

(i) it authorises the Bidder to rely upon its experience;

(ii) it shall provide the technical expertise, professional support, know-how and

organisational resources necessary for execution of the Services;

(iii) such support shall remain available throughout the Contract Period; and

(iv) it shall not withdraw such support without the prior written approval of the

4.7.4. Independent Verification: The Employer shall have the unrestricted right to verify:

(a) the existence of the corporate relationship;

(b) the authenticity of the claimed project experience;

(c) the availability of technical resources;

(d) deployment of Key Personnel;

(e) organisational capability; and

(f) any other information submitted under this clause.

The Bidder shall promptly furnish such further documents or clarifications as the Employer may

reasonably require.

4.7.5. Rejection of Unsupported Reliance: The Employer may disregard the experience claimed under

this clause or declare the Proposal non-responsive where:

(a) the corporate relationship is not satisfactorily established;

(b) the supporting undertaking is absent, deficient or unacceptable;

(c) the claimed experience cannot reasonably be attributed to the supporting entity;

(d) the supporting entity fails to demonstrate that the relevant expertise and resources shall

be made available to the Bidder during execution of the Services; or

(e) the Employer reasonably concludes that acceptance of such reliance would compromise

the fairness, competitiveness or integrity of the procurement process.

4.7.6. Continuing Responsibility of the Bidder: Acceptance by the Employer of the technical

experience of a parent company, holding company, subsidiary or group company shall not:

(a) create any contractual relationship between the Employer and such supporting entity;

(b) diminish the contractual obligations of the Bidder;

(c) relieve the Bidder of any liability under the Consultancy Contract; or

(d) limit any right or remedy available to the Employer under the Consultancy Contract or

Applicable Law.

The Successful Bidder shall remain solely and exclusively responsible for the due

performance of the Services.

4.7.7. No Reliance on Other Third Parties: Except as expressly permitted under this clause or

elsewhere in this RFP, the experience, financial capability, resources or credentials of

subcontractors, consultants, advisors, associates or any other third party shall not be

considered for determining the eligibility or qualification of the Bidder.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

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4.8. Sub Consulting (Where Permitted)

4.8.1. The Consultant may engage Sub-Consultants for specialised or ancillary services forming part of

the Scope of Services, only with the prior written approval of the Employer.

4.8.2. The Consultant shall clearly identify, in its Proposal, the specialised services proposed to be

undertaken through Sub-Consultants, along with the name, relevant experience, qualifications

and proposed scope of each Sub-Consultant, wherever required under the Bid Schedule.

4.8.3. The engagement of any Sub-Consultant shall not relieve the Consultant of its overall

responsibility for the performance, quality, coordination and timely delivery of the Services. The

Consultant shall remain fully responsible and liable for all acts, omissions, defaults and

performance of its Sub-Consultants as if such acts or omissions were those of the Consultant.

4.8.4. The Consultant shall ensure that all Sub-Consultants engaged for the Project possess the

requisite qualifications, experience, technical capability and professional resources

appropriate to the services assigned to them.

4.8.5. No Sub-Consultant shall be appointed, replaced or removed during the term of the Consultancy

Contract without the prior written approval of the Employer. Any proposed replacement shall

have qualifications and experience equal to or better than those of the Sub-Consultant being

4.8.6. The Consultant shall be responsible for effective coordination and integration of the services

provided by all Sub-Consultants and shall ensure that their outputs are consistent with the

overall Master Plan, technical requirements and objectives of the Project.

4.8.7. The Employer shall have no contractual relationship with any Sub-Consultant and shall not be

liable for any payment, claim or dispute arising between the Consultant and any Sub-Consultant.

4.8.8. The Consultant shall ensure that each Sub-Consultant complies with all applicable provisions of

the Consultancy Contract, including requirements relating to confidentiality, intellectual

property, applicable laws, professional standards, health and safety, and conflict of interest.

4.8.9. The Employer may require the Consultant to discontinue the engagement of any Sub-Consultant

whose performance, conduct, qualifications or capability is considered unsatisfactory or

inconsistent with the requirements of the Project. The Consultant shall promptly make such

replacement at its own cost, subject to the prior written approval of the Employer.

4.8.10. Unless otherwise specified in the Bid Schedule, the Consultant shall not subcontract the whole

of the Services or any substantial or core component of the Services. The Consultant shall retain

direct responsibility for the core master planning, sports infrastructure planning, project

coordination and integration of the Services.

4.8.11. The Consultant shall enter into a formal written agreement with each Sub-Consultant engaged

for the Services, clearly defining the scope of services, roles, responsibilities, deliverables, fees

and applicable terms and conditions. A duly executed copy of each such agreement shall be

submitted by the Consultant to the Employer for its records.

4.9. Minimum Eligibility Criteria

4.9.1. Financial Capacity

(a) The Bidder shall possess adequate financial capacity to perform the Services.

(b) The financial eligibility shall be assessed solely on the basis of audited financial

statements unless otherwise provided.

(c) The Employer may require additional financial information, where considered

4.9.2. Annual Turnover

(a) The Bidder shall have an annual turnover not less than the amount specified in the Bid

Schedule during the financial years specified therein.

(b) Turnover shall be certified by the statutory auditor or Chartered Accountant (“CA”).

(c) Turnover from consultancy services alone may be considered where so specified in the

4.9.3. Net Worth

(a) The Bidder shall possess positive Net Worth as on 31 March 2026, as certified in the

format prescribed in BF-3 [CA Certificate Format for Net Worth & Turnover].

(b) Net Worth shall be determined from audited financial statements.

4.9.4. Technical Experience

(a) The Bidder shall possess the minimum technical capability and experience necessary for

successful performance of the Services.

(b) The Bidder shall have successfully completed the minimum number and category of

consultancy assignments specified in the Bid Schedule during the prescribed

reference period.

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(c) For the purposes of determining eligibility, only those assignments that have been

substantially completed and are supported by satisfactory documentary evidence shall be

considered, unless the Bid Schedule expressly permits consideration of ongoing

(d) The consultancy assignments relied upon shall have been performed by the Bidder in the

capacity specified in the Bid Schedule, including as a prime consultant, lead consultant or

consortium lead member, as applicable.

(e) Where reliance is placed upon the experience of a parent company, holding company,

subsidiary or group company, such experience shall be considered only in accordance with

(f) the Employer reserves the right to verify the completion status, scope, value and nature

of every assignment submitted by the Bidder.

(g) Experience not supported by satisfactory documentary evidence may be disregarded.

4.9.5. Similar Projects

(a) The Bidder shall have successfully completed the minimum number of Similar Projects

prescribed in the Bid Schedule.

(b) For the purposes of this RFP, a Similar Project shall mean a consultancy assignment

possessing the characteristics, complexity, scale and nature specified in the Bid Schedule.

(c) Only projects satisfying the minimum eligibility requirements prescribed in the Bid

Schedule shall be considered for determining eligibility.

(d) Completion certificates, client certificates, work orders, consultancy contracts or such

other documentary evidence as may be acceptable to the Employer shall be submitted in

support of every Similar Project.

(e) Where the Employer considers it necessary, it may independently verify any project

claimed by the Bidder.

(f) the Employer may disregard any project where:

(i) the supporting documents are inconsistent;

(ii) the claimed scope materially differs from the documentary evidence;

(iii) completion cannot be established; or

(iv) the Bidder fails to furnish satisfactory clarification.

4.9.6. Availability of Key Personnel

(a) The Bidder shall demonstrate that it possesses, or shall deploy upon award of the

Consultancy Contract, suitably qualified and experienced Key Personnel necessary for

successful execution of the Services.

(b) The minimum Key Personnel, their qualifications, professional experience and eligibility

requirements shall be as specified in the Bid Schedule.

(c) Each proposed Key Personnel shall:

(i) possess the prescribed educational qualifications;

(ii) possess the prescribed professional experience;

(iii) satisfy the minimum experience requirements for the relevant position;

(iv) be available for deployment during the Contract Period; and

(v) not be disqualified under Applicable Law.

(d) The Bidder shall submit:

(i) curriculum vitae;

(ii) educational qualifications;

(iii) professional registrations, where applicable;

(iv) experience certificates;

(v) declaration of availability; and

(vi) such other documents as may be prescribed.

(e) The same individual shall not be proposed for multiple Key Personnel positions unless

expressly permitted by the Bid Schedule.

(f) Replacement of any proposed Key Personnel after submission of the Proposal shall not be

permitted except:

(i) upon the prior written approval of the Employer;

(ii) for reasons beyond the reasonable control of the Bidder, including death, permanent

incapacity, resignation, retirement or prolonged illness; and

(iii) where the proposed replacement possesses qualifications and experience equal to

or superior to those of the person being replaced.

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(g) Any replacement made without the prior written approval of the Employer may result in

rejection of the Proposal or, where the Consultancy Contract has been executed, may

constitute a contractual default.

4.9.7. Documentary Evidence

(a) Every Bidder shall submit, along with its Proposal, all documents, certificates, declarations

and other supporting evidence prescribed in this RFP to establish its eligibility,

qualification and technical capability.

(b) The Bidder shall ensure that every document submitted:

(i) is complete and legible;

(ii) is valid and subsisting as on the Proposal Due Date;

(iii) has been issued by the competent authority, wherever applicable;

(iv) is consistent with the information furnished in the Proposal; and

(v) complies with the format prescribed in this RFP.

(c) Unless otherwise specified, self-certified copies of documents may be submitted along

with the Proposal. The Employer may, at any stage of the procurement process, require

the Bidder to produce the originals or duly certified copies for verification.

(d) Documents issued in a language other than English shall be accompanied by a certified

English translation. In the event of any inconsistency between the original document and

the translated version, the English translation shall prevail for the purposes of evaluation,

without prejudice to the Employer's right to verify the authenticity of the original

(e) Where any certificate, declaration or document has a prescribed validity period, such

document shall remain valid on the Proposal Due Date unless otherwise provided in this

(f) Failure to submit any mandatory document or supporting evidence required under this

RFP may result in the Proposal being declared non-responsive, unless the Employer

permits clarification or rectification in accordance with this RFP.

(g) Submission of documentary evidence shall not limit the right of the Employer to

independently verify the information furnished by the Bidder.

4.9.8. Verification of Eligibility Information

(a) The Employer shall have the right, at any stage of the RFP Process or during the Contract

Period, to verify the accuracy, completeness and authenticity of any information,

declaration, certificate or document submitted by the Bidder.

(b) Without limiting the generality of the above sub-clause (a) of clause 4.8.9 [Verification of

Eligibility Information], the Employer may:

(i) seek written clarifications;

(ii) call for additional documents;

(iii) inspect original records;

(iv) verify statutory registrations;

(v) verify audited financial statements;

(vi) verify experience certificates and completion certificates;

(vii) contact previous or existing clients;

(viii) verify the qualifications, experience and availability of Key Personnel;

(ix) undertake due diligence enquiries through government authorities or other

appropriate agencies; and

(x) adopt any other reasonable method necessary to verify the Bidder's eligibility

and qualifications.

(c) The Bidder shall extend full cooperation to the Employer during the verification process

and shall promptly furnish any clarification or document sought by the Employer.

(d) Failure to furnish the requested information within the period specified by the Employer

may result in the Proposal being evaluated on the basis of the available information or

being declared non-responsive.

(e) Verification by the Employer shall not relieve the Bidder of its responsibility for the

accuracy and completeness of the information furnished in its Proposal.

(f) Where any information is found to be false, misleading, forged, fabricated or materially

inaccurate, the Employer may reject the Proposal, forfeit the Earnest Money Deposit,

initiate appropriate legal proceedings and take any other action permissible under this

RFP, the Consultancy Contract or Applicable Law.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

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4.9.9. Disqualification

(a) Without prejudice to any other provision of this RFP, the Employer may declare a Bidder

ineligible or reject its Proposal at any stage of the RFP process if the Bidder:

(i) fails to satisfy any mandatory eligibility requirement;

(ii) submits false, misleading, forged or fabricated information or documents;

(iii) conceals any material fact;

(iv) is found to have made any material misrepresentation;

(v) has been debarred, blacklisted or suspended in accordance with Applicable Law;

(vi) is found to have indulged in fraudulent, corrupt, collusive, coercive,

undesirable or restrictive practices;

(vii) is found to have a Conflict of Interest that cannot be satisfactorily mitigated;

(viii) submits multiple Proposals in violation of this RFP;

(ix) improperly attempts to influence the evaluation process or canvasses in any

manner with the Employer or its representatives;

(x) fails to furnish the Performance Security within the prescribed time after

issuance of the Letter of Award;

(xi) refuses or fails to execute the Consultancy Contract;

(xii) withdraws or materially modifies its Proposal during the Proposal Validity Period,

except wherein permitted under this RFP;

(xiii) ceases to satisfy the eligibility requirements prescribed under this RFP; or

(xiv) commits any other material breach of the provisions of this RFP.

(b) Disqualification under this clause may be without prejudice to the Employer's right to:

(i) forfeit the EMD;

(ii) cancel the Letter of Award;

(iii) terminate the Consultancy Contract;

(iv) invoke the Performance Security;

(v) recover damages or losses suffered by the Employer; and

(vi) initiate any civil, criminal or administrative proceedings available under

Applicable Law.

(c) The decision of the Employer regarding disqualification shall be made in accordance with

the provisions of this RFP and shall be communicated to the Bidder in such manner as the

Employer considers appropriate.

4.9.10. Continuing Eligibility

(a) Every Bidder shall continue to satisfy the eligibility and qualification requirements

prescribed under this RFP from the Proposal Due Date until:

(i) completion of the RFP process;

(ii) execution of the Consultancy Contract; and

(iii) where the Bidder is awarded the Contract, throughout the entire Contract Period.

(b) The Bidder shall immediately notify the Employer in writing of any material event or

circumstance that may affect its eligibility or qualification, including but not limited to:

(i) change in legal status or ownership;

(ii) merger, amalgamation, acquisition, demerger or corporate restructuring;

(iii) commencement of insolvency, liquidation or winding-up proceedings;

(iv) suspension, cancellation or expiry of any statutory registration, license or

(v) debarment or blacklisting by any government authority;

(vi) material deterioration in financial condition;

(vii) inability to deploy the proposed Key Personnel;

(viii) any event affecting the technical capability of the Bidder; or

(ix) any other event that may materially affect the Bidder's ability to perform the

(c) Upon becoming aware of any such event, the Employer may require the Bidder to furnish

such information, explanations or supporting documents as the Employer considers

necessary to determine whether the Bidder continues to satisfy the eligibility

(d) Where the Employer determines that the Bidder no longer satisfies the eligibility

requirements prescribed under this RFP, the Employer may:

(i) reject the Proposal;

(ii) cancel the Letter of Award;

(iii) terminate the Consultancy Contract;

(iv) invoke the Performance Security;

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(v) recover damages or losses in accordance with the Consultancy Contract; or

(vi) exercise any other right or remedy available under the Contract or Applicable Law.

(e) Failure to disclose any material event affecting eligibility or qualification shall constitute a

material breach of this RFP and, where applicable, of the Consultancy Contract.

(f) Nothing contained in this clause shall prejudice the continuing obligation of the Successful

Bidder to comply with all Applicable Laws and the provisions of the Consultancy Contract

throughout the Contract Period.

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5. EVALUATION AND AWARD

5.1. General Principles of Evaluation

5.1.1. The evaluation of Proposals shall be undertaken by the Employer in a fair, transparent,

objective, competitive and non-discriminatory manner in accordance with the provisions of this

RFP and the applicable procurement framework.

5.1.2. The Employer shall evaluate only those Proposals that have been received within the prescribed

time and determined to be Responsive Proposals.

5.1.3. Evaluation shall be undertaken in successive stages, and progression to a subsequent stage shall

be subject to successful completion of the preceding stage.

5.1.4. No Bidder shall acquire any right merely by submission of a Proposal or by participation in any

stage of the evaluation process.

5.1.5. The Employer may seek clarifications from any Bidder in accordance with this RFP; however, no

clarification shall permit modification of the substance of the Proposal.

5.1.6. The evaluation process shall remain confidential at all times.

5.1.7. The decision of the Employer at each stage of evaluation shall be recorded in accordance with

the applicable procurement procedures and shall be final.

5.2. Evaluation Process

5.2.1. The evaluation of Proposals shall ordinarily be undertaken in the following sequence:

(a) Preliminary examination and responsiveness;

(b) Eligibility evaluation;

(c) Technical evaluation;

(d) Opening of financial Proposals of technically qualified Bidders;

(e) Financial evaluation;

(f) QCBS evaluation and final ranking; and

(g) Recommendation for award.

5.2.2. The Employer reserves the right to verify any information, document or declaration submitted

by a Bidder at any stage of the evaluation process.

5.2.3. Where any Proposal fails to satisfy the requirements applicable to a particular stage of

evaluation, such Proposal may be rejected and shall not ordinarily proceed to the subsequent

5.2.4. The sequence of evaluation may be modified by the Employer where required due to

administrative necessity, directions of the competent authority or any applicable legal

5.2.5. The evaluation process shall conclude upon approval of the final ranking by the and issuance of

the Letter of Award to the Successful Bidder.

5.3. Responsive Proposals

5.3.1. Prior to undertaking the detailed evaluation of the technical Proposal, the Employer shall

examine each Proposal to determine whether it is substantially responsive to the requirements

5.3.2. A Responsive Proposal is a Proposal that substantially conforms to the terms, conditions,

eligibility requirements, technical requirements and submission requirements prescribed in this

RFP without any Material Deviation, Material Reservation or Material Omission.

5.3.3. For the purposes of this RFP:

(a) Material Deviation means any deviation from the requirements of this RFP which:

(i). materially affects the scope, quality or performance of the Services;

(ii). materially alters the rights, obligations or liabilities of the Employer or the Bidder

under the proposed Consultancy Contract;

(iii). is inconsistent with a mandatory requirement of this RFP;

(iv). provides the Bidder with an unfair competitive advantage; or

(v). is likely to prejudice the fairness, transparency or integrity of the procurement

(b) Material Reservation means any condition, qualification, limitation, assumption,

disclaimer or stipulation imposed by the Bidder which has the effect of limiting, varying

or qualifying its obligations under this RFP or the proposed Consultancy Contract.

(c) Material Omission means the failure to furnish any information, document, declaration

or evidence specifically required under this RFP, where such omission materially affects

the evaluation of the Proposal or the ability of the Employer to determine the Bidder's

eligibility, capability or responsiveness.

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5.3.4. Without limiting the generality of the foregoing, a Proposal may be treated as non-responsive

(a) is not submitted in the manner prescribed in this RFP;

(b) is submitted after the Proposal Due Date;

(c) is unsigned or not digitally signed as required;

(d) is not accompanied by the tender fee or EMD, where applicable;

(e) does not satisfy the mandatory eligibility criteria;

(f) contains financial information in the technical Proposal;

(g) contains qualifications, conditions or deviations that are not permitted under this RFP;

(h) contains false, misleading, forged or fabricated information or documents;

(i) fails to comply with any mandatory requirement of this RFP;

(j) is otherwise materially inconsistent with the provisions of this RFP;

(k) fails to submit the financial Proposal in the prescribed manner or format, including where

the financial Proposal is submitted in hard copy, by email, fax, post or through any other

mode not prescribed in this RFP; or

(l) fails to submit a financial Proposal covering the entire Scope of Services and the complete

service fee in accordance with the requirements of this RFP.

5.3.5. The Employer may, at its sole discretion and without prejudice to the principles of fairness,

transparency and equal treatment, waive or permit rectification of any minor, non-material

irregularity, clerical error or omission that:

(a) does not affect the substance of the Proposal;

(b) does not confer any competitive advantage upon the Bidder;

(c) does not prejudice any other Bidder; and

(d) does not materially affect the fairness or integrity of the procurement process.

5.3.6. Where the Employer seeks clarification or rectification of any non-material irregularity, the

Bidder shall furnish the required clarification within the time specified by the Employer.

5.3.7. A clarification or rectification sought under clause 5.3.6 shall not permit the Bidder to:

(a) modify its technical Proposal;

(b) revise its financial Proposal;

(c) improve its eligibility or technical credentials;

(d) substitute any Key Personnel, except where expressly permitted under this RFP;

(e) cure a Material Deviation, Material Reservation or Material Omission; or

(f) otherwise alter the substance of its Proposal.

5.3.8. If the Bidder fails to furnish the clarification or rectification sought within the prescribed time,

the Employer may evaluate the Proposal on the basis of the information available or declare the

Proposal to be non-responsive.

5.3.9. A Proposal determined to be non-responsive shall be rejected and shall not be considered for

further evaluation.

5.3.10. The determination of responsiveness shall be made by the Employer based on the provisions of

this RFP, the documents submitted by the Bidder, the clarifications furnished by the Bidder

(where permitted), and the applicable principles governing public procurement. The decision of

the Employer regarding responsiveness shall be final, subject to Applicable Law.

5.4. Opening of Technical Proposals

5.4.1. The technical Proposals received on or before the Proposal Due Date shall be opened

electronically through the designated e-Procurement Portal on the date and time specified in the

Bid Schedule or on such other date and time as may be notified by the Employer.

5.4.2. Only the technical Proposals shall be opened in the first instance. The financial Proposals shall

remain encrypted, secured and inaccessible until completion of the technical evaluation

process in accordance with this RFP.

5.4.3. The Employer may permit authorized representatives of the Bidders to witness the opening of

the technical Proposals, physically or electronically, where such procedure is notified by the

5.4.4. The opening of the technical Proposals shall not constitute acceptance of any Proposal nor shall

it imply that the Proposal has been found responsive or eligible for evaluation.

5.4.5. The Employer reserves the right to postpone or reschedule the opening of the technical

proposals by issuing an appropriate notice through the designated e-Procurement Portal.

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5.5. Preliminary Examination of Proposals

5.5.1. Immediately after opening of the technical Proposals, the Employer shall undertake a

preliminary examination to determine whether each Proposal is complete and prima facie

compliant with the requirements of this RFP.

5.5.2. The preliminary examination may include verification of:

(a) timely submission of the Proposal;

(b) payment of Tender Fee;

(c) submission and validity of the EMD;

(d) digital authentication of the Proposal;

(e) completeness of mandatory documents;

(f) execution of prescribed forms and declarations;

(g) compliance with submission requirements; and

(h) any other preliminary requirement specified in this RFP.

5.5.3. The preliminary examination shall not constitute a detailed technical evaluation.

5.5.4. Only those Proposals which successfully pass the preliminary examination and are

determined to be Responsive Proposals shall proceed to the eligibility evaluation stage.

5.6. Eligibility Evaluation

5.6.1. Following the preliminary examination, the Employer shall evaluate the eligibility of each

Responsive Bidder strictly in accordance with the eligibility and qualification requirements

prescribed in this RFP.

5.6.2. The eligibility evaluation shall be conducted on a pass/fail basis.

5.6.3. Only those Bidders satisfying all mandatory eligibility requirements shall be declared eligible

Bidders for the purposes of technical evaluation.

5.6.4. No marks or score shall be awarded during the eligibility evaluation stage.

5.6.5. Failure to satisfy any mandatory eligibility requirement shall render the Proposal ineligible for

further evaluation unless otherwise expressly permitted under this RFP.

5.6.6. Acceptance of a Bidder as eligible shall not imply that the Bidder has satisfied the technical

evaluation criteria or is entitled to award of the Consultancy Contract.

5.7. Clarifications During Evaluation

5.7.1. At any stage of the evaluation process, the Employer may seek written clarifications from any

Bidder for the purpose of assisting the evaluation of its Proposal.

5.7.2. The Bidder shall furnish the requested clarification within the period specified by the Employer.

5.7.3. Clarifications shall be limited to explaining or confirming the contents of the Proposal and shall

not permit the Bidder to modify its Proposal, improve its eligibility, alter its technical

methodology, revise its financial Proposal or otherwise change the substance of its Proposal.

5.7.4. Failure to furnish the requested clarification within the prescribed period may result in the

Proposal being evaluated based on the available information or being declared non-responsive,

as the Employer may determine.

5.8.1. Information relating to the examination, clarification, evaluation, comparison and

recommendation of Proposals shall remain confidential at all times.

5.8.2. No Bidder shall directly or indirectly contact or attempt to influence the Employer, any advisor

or consultant of the Employer or any person associated with the evaluation process concerning

5.8.3. Any attempt by a Bidder to influence the evaluation process may result in rejection of its

Proposal, forfeiture of the EMD and such other action as the Employer may consider

appropriate under this RFP and Applicable Law.

5.9. Technical Evaluation

5.9.1. Only the technical Proposals of eligible Bidders shall be evaluated.

5.9.2. The technical evaluation shall be undertaken in accordance with the evaluation criteria,

weightages and scoring methodology prescribed in this RFP.

5.9.3. Technical evaluation shall be based solely on the contents of the technical Proposal, the

supporting documents submitted by the Bidder and any clarification permitted under this RFP.

5.9.4. The technical evaluation may include assessment of:

(a) relevant organisational experience;

(b) experience in Similar Projects;

(c) qualifications and experience of Key Personnel;

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(d) methodology and work plan;

(e) understanding of the Project;

(f) project management approach;

(g) quality assurance systems;

(h) innovation and value addition; and

(i) any other technical criterion specified in this RFP.

5.9.5. The Employer may verify any information submitted by the Bidder during the evaluation

5.9.6. Any information found to be false, misleading or materially inaccurate may result in rejection

of the Proposal without prejudice to any other rights available to the Employer.

5.9.7. The Employer may reject any Proposal that fails to satisfy the prescribed technical requirements

5.9.8. Upon completion of the technical evaluation, each Eligible Bidder shall be assigned a Technical

Score in accordance with the prescribed evaluation matrix.

5.9.9. Only those Bidders securing the minimum qualifying technical score prescribed in this RFP shall

be declared technically qualified bidders and shall be eligible for opening of their financial

5.10. Evaluation of Similar Project Experience

5.10.1. Marks under this criterion shall be awarded based on the Bidder's demonstrated

experience in Similar Projects.

5.10.2. Only projects satisfying the definition of "Similar Project" stated in this RFP and the

parameters specified in the Technical Evaluation Matrix shall be considered.

5.10.3. Projects shall be evaluated having regard to factors such as:

(a) nature of consultancy services;

(b) project value;

(c) complexity;

(d) scope of services;

(e) timely completion;

(f) role performed by the Bidder;

(g) such other parameters as specified in the Bid Schedule.

5.10.4. Experience accepted under Clause 4.7 [Reliance on Parent Company, Holding Company,

Subsidiary or Group Company Experience], where permitted, shall be eligible for scoring only to

the extent expressly allowed under the Bid Schedule.

5.10.5. No project shall receive marks unless supported by satisfactory documentary evidence.

5.11. Evaluation of Methodology and Work Plan

5.11.1. The Employer shall assess the Bidder's understanding of the Project and its proposed

methodology for execution of the Services.

5.11.2. Without limiting the generality of the foregoing, evaluation may include:

(a) appreciation of the Project objectives;

(b) understanding of the Scope of Services;

(c) project execution strategy;

(d) resource deployment plan;

(e) risk identification and mitigation measures;

(f) quality assurance methodology;

(g) program management approach;

(h) stakeholder management strategy;

(i) reporting framework;

(j) innovation and technology adoption;

(k) sustainability considerations; and

(l) any other aspect specified in the Bid Schedule.

5.11.3. Marks shall be awarded based upon the quality, completeness, practicality and suitability of the

proposed methodology.

5.12. Evaluation of Key Personnel

5.12.1. Marks under this criterion shall be awarded for the qualifications, experience and suitability

of the Key Personnel proposed by the Bidder.

5.12.2. Evaluation shall be undertaken only for those Key Personnel identified in the Bid Schedule.

5.12.3. The evaluation authority may consider:

(a) educational qualifications;

(b) professional registrations;

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(c) total professional experience;

(d) relevant experience in Similar Projects;

(e) experience in comparable assignments;

(f) leadership capability;

(g) specialised expertise;

(h) availability for deployment; and

(i) any other criterion specified in the technical evaluation matrix.

5.12.4. No marks shall be awarded for personnel not included in the prescribed evaluation criteria unless

expressly provided in the RFP.

5.12.5. Replacement of proposed Key Personnel after submission of the Proposal shall be governed

by relevant provisions of this RFP and the Consultancy Contract.

5.13. Presentation by Bidders (If Applicable)

5.13.1. Where specified in the Bid Schedule, the Employer may require technically eligible Bidders to

make a presentation as part of the technical evaluation.

5.13.2. The purpose of the presentation shall be to enable the Employer to assess the Bidder's

understanding of the Project, proposed methodology, deployment strategy, innovation, risk

management approach and competence of the proposed Key Personnel.

5.13.3. The presentation shall not constitute an opportunity for the Bidder to modify, supplement or

improve its Proposal, except to clarify matters already contained therein.

5.13.4. The date, time, venue and duration of the presentation shall be notified by the Employer.

5.13.5. Failure of a Bidder to attend the presentation without prior written approval of the

Employer may result in award of zero marks under the presentation criterion or

rejection of the Proposal where attendance is mandatory.

5.13.6. Where presentations form part of the technical evaluation, marks shall be awarded only in

accordance with the technical evaluation matrix.

5.14. Minimum Technical Score

5.14.1. The minimum technical score shall be the score specified in the Bid Schedule.

5.14.2. Only those Bidders obtaining not less than the prescribed minimum technical score shall be

declared technically qualified bidders.

5.14.3. The financial Proposals of only the technically qualified Bidders shall be opened for further

5.14.4. The financial Proposals of Bidders failing to secure the prescribed minimum technical score shall

remain unopened and shall be dealt with in accordance with the applicable procurement

5.14.5. Qualification at the technical evaluation stage shall not confer any right upon a Bidder to receive

the award of the Contract.

5.15. Opening of Financial Proposals

5.15.1. Financial Proposals of only the technically qualified Bidders shall be opened on the date, time

and manner notified by the Employer.

5.15.2. The opening of financial Proposals may be conducted electronically through the e-

Procurement Portal or by such other procedure as may be prescribed.

5.15.3. The names of the technically qualified Bidders and the quoted financial amounts shall be

recorded during the opening of the financial Proposals.

5.15.4. Financial Proposals of technically disqualified Bidders shall not be opened.

5.15.5. Any apparent error or omission identified during the opening of financial Proposals shall be

recorded, and its evaluation or treatment shall be determined during the financial evaluation in

accordance with this RFP.

5.16. Financial Evaluation

5.16.1. The financial Proposals of technically qualified Bidders shall be evaluated in accordance with

the provisions of this RFP.

5.16.2. The evaluation authority shall examine each financial Proposal to determine whether:

(a) it has been submitted in the prescribed format;

(b) it is complete;

(c) it contains any conditional price;

(d) it contains any computational or arithmetic error;

(e) it is otherwise responsive to the financial requirements of this RFP.

5.16.3. Where any computational or arithmetic error is identified in a financial Proposal, the Employer

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may seek clarification from the Bidder and determine the evaluated financial amount on the

basis of the information contained in the financial Proposal and the requirements of this RFP.

Such clarification shall not permit the Bidder to revise, amend or otherwise modify its financial

5.16.4. Conditional financial Proposals may be rejected as non-responsive.

5.16.5. The lowest evaluated financial Proposal shall be assigned the maximum financial score

prescribed under the QCBS methodology.

5.17. Abnormally Low Proposal

5.17.1. The Employer may, where it considers that a financial Proposal is abnormally low or otherwise

raises material concerns regarding the Bidder’s ability to perform the Services in accordance

with the RFP, require the Bidder to provide written clarification and detailed justification of its

proposed price. A financial Proposal quoted at less than eighty percent (80%) of the average of

the financial Proposals submitted by all technically qualified Bidders may be identified as a

potentially abnormally low financial proposal and shall be subject to clarification and evaluation

in accordance with this RFP.

5.17.2. The Bidder shall, within the period specified by the Employer, provide such information,

including a detailed price analysis, proposed deployment of personnel, assumptions,

methodology, resource allocation and other supporting information as may reasonably be

required by the Employer.

5.17.3. The Employer may, after considering the clarification and supporting information furnished by

the Bidder, determine that the financial Proposal is unrealistic or otherwise does not

demonstrate the Bidder's capability to perform the Services in accordance with the RFP.

5.17.4. Where the Employer determines that the Bidder has failed to satisfactorily demonstrate its

capability to perform the Services at the quoted price, the Employer may reject the financial

Proposal and proceed in accordance with the applicable procurement and evaluation provisions

5.18. Quality-cum-Cost Based Selection (QCBS)

5.18.1. The final evaluation shall be carried out under the QCBS methodology.

5.18.2. The technical score and financial score shall be combined in the weightages specified in the Bid

5.18.3. Unless otherwise specified in the Bid Schedule,

The Financial score (Fs) shall be calculated using the following formula:

Fs = (Fmin / F) x

Fs = Financial Score of the Bidder

Fmin = Lowest evaluated financial Proposal among the technically

qualified Bidders

F = Financial Proposal of the Bidder

The Technical score (Ts) shall be calculated as follows:

Ts = (T/ Tmax) x

Ts = Technical Score of the Bidder

T = Technical marks obtained by the Bidder

Tmax = Highest technical marks obtained by any technically qualified

5.18.4. The combined score shall be calculated as:

Cs = Combined score of the Bidder

Ts = Technical score of the Bidder

Fs = Financial score of the Bidder

Tw = Technical weightage

Fw = Financial weightage

5.18.5. The Bidder obtaining the highest combined score shall be ranked first.

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5.19. Combined Score and Final Ranking

5.19.1. Following completion of the QCBS evaluation, the Employer shall prepare the final ranking of all

qualified Bidders.

5.19.2. Bidders shall be ranked in descending order of their combined scores.

5.19.3. The Bidder obtaining the highest combined score shall ordinarily be recommended for award

of the Contract.

5.19.4. Preparation of the final ranking shall not by itself constitute acceptance of any Proposal.

5.20. Tie-Breaking Criteria

5.20.1. Where two or more Bidders obtain identical combined scores, ranking shall ordinarily be

determined in the following order of precedence:

(a) higher technical score;

(b) higher score under Key Personnel;

(c) higher score under Similar Project experience;

(d) lower evaluated financial Proposal;

(e) draw of lots or such other transparent method approved by the Employer.

5.20.2. The decision of the Employer regarding tie-breaking shall be final.

5.21. Negotiations (Where Permissible)

5.21.1. Negotiations shall not ordinarily be conducted except where expressly permitted under the

applicable procurement policy.

5.21.2. Where negotiations are undertaken, they shall be conducted only with the Bidder

recommended for award unless procurement policy provides otherwise.

5.21.3. Negotiations shall not materially alter the Scope of Services, evaluation methodology or

fundamental conditions of the procurement.

5.21.4. Any negotiated outcome shall be recorded in writing and shall form part of the

Consultancy Contract.

5.22.1. Upon obtaining the necessary approvals, the Employer shall issue the Letter of Award to the

Successful Bidder.

5.22.2. The Successful Bidder shall comply with all conditions precedent specified in the RFP and the

Letter of Award within the prescribed time.

5.22.3. Failure to comply with the conditions precedent may result in cancellation of the award,

forfeiture of the EMD, and such other action as may be provided under this RFP or Applicable

5.22.4. The Successful Bidder shall execute the Consultancy Contract within the period specified by the

Employer in the Letter of Award, after fulfilment of the applicable conditions precedent,

including submission of the Performance Security.

5.22.5. Failure by the Successful Bidder to execute the Consultancy Contract within the prescribed

period, without a valid reason acceptable to the Employer, may result in cancellation of the

award, forfeiture of the EMD and such other action as may be provided under this RFP or

Applicable Law.

5.23. Performance Security

5.23.1. The Successful Bidder shall furnish an unconditional and irrevocable Performance Security in

favour of the Employer for an amount equal to five per cent (5%) of the Contract Price or as

mentioned in the Bid Schedule, issued by a bank specified in the list of acceptable banks set out

in the relevant annexure and BFs specified in the Bid Schedule, within the period specified in

the Letter of Award.

5.23.2. The Performance Security shall be furnished strictly in the format prescribed in the relevant

annexure and BFs specified in the Bid Schedule and shall comply with all requirements of this

RFP and the Consultancy Contract.

5.23.3. The Performance Security shall remain valid until the later of (a) completion of the Services; and

(b) expiry of the Defects Liability Period or such other period during which the Consultant has

continuing obligations under the Consultancy Contract, together with an additional period of

one hundred and eighty (180) days, unless otherwise specified in the Bid Schedule or

Consultancy Contract.

5.23.4. The Consultant shall promptly extend or replenish the Performance Security whenever required

to maintain its validity and amount in accordance with the Consultancy Contract.

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5.23.5. All costs, charges, commissions and expenses relating to the issuance, extension, renewal or

replenishment of the Performance Security shall be borne by the Consultant.

5.23.6. The Employer shall be entitled to invoke the Performance Security, in whole or in part, in

accordance with the Consultancy Contract, without prejudice to any other rights or

5.23.7. remedies available to the Employer.

5.23.8. No interest shall be payable by the Employer on the Performance Security.

5.24. Second-Ranked Bidder:

5.24.1. If the Selected Bidder fails or refuses to accept the Letter of Award, execute the Consultancy

Contract, furnish the required Performance Security or fulfil any other condition precedent

within the prescribed period, or is otherwise disqualified or found ineligible, the Employer may,

at its sole discretion, invite the Bidder ranked second (“Second-Ranked Bidder”) to undertake

the Services, subject to the terms and conditions of the RFP.

5.24.2. The Second-Ranked Bidder shall have no right or claim to appointment merely by virtue of being

ranked second, and any appointment shall be subject to the Employer’s prior written decision.

5.24.3. The Employer may require the Second-Ranked Bidder to undertake the Services at the same

price and on the same terms and conditions offered by the Selected Bidder, or such other terms

as may be permitted under the RFP and Applicable Law.

5.24.4. The Second-Ranked Bidder shall communicate its acceptance within the period specified by the

Employer and, upon appointment, comply with all requirements applicable to the Selected

5.24.5. The Second-Ranked Bidder shall furnish the Performance Security and execute the Consultancy

Contract within the period specified by the Employer.

5.24.6. If the Second-Ranked Bidder fails or refuses to accept the appointment on the stipulated terms,

the Employer may invite the next-ranked Bidder or take such other action as it may deem

5.24.7. The Second-Ranked Bidder shall have no claim for compensation, reimbursement, damages or

other payment merely on account of non-appointment or the Employer’s decision not to

exercise its rights under this Clause.

5.25. Reservation of Rights of the Employer

5.25.1. Notwithstanding anything contained elsewhere in this RFP, the Employer reserves the right,

at any stage of the RFP process and without incurring any liability, to:

(a) amend, modify or withdraw this RFP;

(b) issue corrigenda, addenda or clarifications;

(c) extend the Proposal Due Date;

(d) seek additional information or clarification from any Bidder;

(e) verify any statement, declaration or document submitted by a Bidder;

(f) waive minor, non-material irregularities that do not affect the substance of a Proposal

or prejudice the fairness of the procurement process;

(g) accept or reject any or all Proposals;

(h) declare any Proposal non-responsive;

(i) cancel, suspend or annul the RFP process, wholly or partly;

(j) invite fresh proposals; or

(k) take such other action as may be necessary in the interest of a fair, transparent and

competitive procurement process.

5.25.2. Exercise of any right reserved under this clause shall not entitle any Bidder to compensation,

damages, reimbursement of costs or any other claim against the Employer.

5.25.3. Nothing contained in this RFP shall obligate the Employer to award the Consultancy Contract

merely because a Bidder has been declared technically qualified or has secured the highest

combined score, unless and until the Letter of Award is issued.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

6. SCOPE OF SERVICES

6.1. Objective of the Consultancy

The objective of the Consultancy is to appoint an experienced and professionally qualified Master

Planning, Design and Tender Consultancy Agency (“Consultant”) for master planning of the 79 acre

precinct to include Hockey Stadium, Concept & Schematic design, detailed architectural and engineering

design to the extent required for tendering, preparation of tender documentation and tender stage

technical support for the development of an International Standard Hockey Stadium and its associated

facilities and infrastructure.

The project shall comprise the complete Master planning of the entire site to accommodate the

International Hockey Stadium, including all ancillary requirements to host Olympic & Paralympic Events.

The International Standard Hockey Stadium and its allied facilities, including the associated site

development and supporting infrastructure, shall be taken through feasibility, planning, architectural

and engineering design, coordination of all allied disciplines, preparation of BOQs, technical

specifications, cost estimates and complete tender documentation for procurement on EPC (Mode 1)

basis, together with tender-stage technical support. The Consultant's scope shall be limited to

professional consultancy, planning, design, engineering, documentation and tender-stage technical

assistance and shall not include construction, supply, installation, commissioning or execution of the

works, which shall be the responsibility of the EPC Contractor. The project shall not be limited to

development of concept floor plans, 3D renderings and an outline cost estimate, and the Consultant will

have to take up such additional consultancy-related services as may be reasonably required for

completion of the scope and as may be mutually agreed with GSID, whenever required.

The Consultant shall undertake site assessment, feasibility and project programming, international

benchmarking, sports and event requirements assessment, masterplanning, capacity planning,

architectural and engineering design for tender purpose, sports facility planning, infrastructure and

utility planning, sustainability planning, cost estimation, preparation of BOQs and technical

specifications for preparation of complete tender documentation for the Project, in each case strictly to

the extent and for the phase specified in this Scope of Services. The Consultant shall also undertake

coordination and integration of architectural, structural, MEPF, fire and life safety, landscape, external

development, roads and circulation, utilities, drainage, water supply, electrical systems, ICT, security,

audio-visual, broadcast, sports lighting, scoreboard and timing systems, hockey field and turf

infrastructure, irrigation, spectator facilities, media and broadcast facilities, athlete/team facilities,

medical and anti-doping facilities, VIP/VVIP facilities, accessibility and other allied requirements, to the

extent applicable to the Project. For avoidance of doubt, detailed design, engineering, BOQs, technical

specifications, tender documentation and tender-stage support are included in the project scope. The

level of design and engineering shall be sufficient to define the technical scope, performance

requirements, interfaces, quantities and specifications required for procurement and implementation

of the Project through EPC (Mode 1).

The Consultant shall ensure that the Project is planned and designed in accordance with applicable

International Hockey Federation (FIH) standards and requirements, applicable Indian laws, codes and

standards, statutory requirements, international best practices and the requirements of the Employer.

The Consultant shall specifically identify and incorporate the applicable FIH requirements relating to the

Field of Play, hockey turf, field infrastructure, sports lighting, irrigation, field equipment, spectator and

venue requirements, broadcast/television requirements and other applicable competition/event

requirements. The Consultant shall also identify the applicable level/category of FIH field certification

intended for the Project and incorporate the corresponding requirements into the design and tender

documentation, subject to confirmation by the Employer.

The Consultant shall also provide technical assistance during the tendering process, including pre-bid

support, preparation of technical clarifications, assistance in technical evaluation and related activities,

up to appointment and onboarding of the selected Contractor, for the Hockey Stadium Complex. Such

assistance shall include review and response to technical queries raised by prospective bidders,

preparation of addenda/corrigenda or revisions to technical documents, participation in pre-bid

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

meetings, assistance in evaluation of technical bids and compliance statements, review of technical

deviations and preparation of recommendations to GSID, as may be required. The Consultant shall not

be responsible for commercial evaluation, contract award decisions or any statutory/administrative

function of GSID.

The Consultant shall act as an independent professional advisor to the GSID and shall discharge its

responsibilities with due skill, care, diligence and in accordance with Good Industry Practice, applicable

laws, regulations, standards and recognized national and international practices relevant to sports

infrastructure planning, design and development. The Consultant shall remain responsible for the

accuracy, adequacy, consistency and coordination of the consultancy deliverables prepared by it within

the scope of its appointment.

The Consultant shall undertake site visits or to attend meetings to collect details/data/information

required for planning purposes, holding necessary discussions with GSID / GUDA /AUDA / Client’s

representatives/local bodies and obtaining requirements of the Project and attending meetings with

officials of Local bodies/Govt. Authorities/State/ Central Govt. or any other agency, as and when

required. The Consultant shall review available site information and existing records provided by GSID

and shall identify the additional surveys, investigations, studies or technical information required for

carrying out the consultancy services. Where such surveys, investigations or specialist studies are

required to be undertaken by others, the Consultant shall define the scope and technical requirements

thereof, review the outputs made available to it and suitably incorporate the findings into the master

plan and design, as applicable.

The Consultant shall prepare and submit a coordinated set of deliverables covering, as applicable, site

assessment and feasibility, project brief and space programme, master plan, concept design, schematic

design, architectural and engineering design, design reports, drawings, specifications, BOQs, cost

estimates, tender drawings, tender specifications, schedules and other documents necessary for

procurement of the Project. The Consultant shall ensure consistency between drawings, specifications,

BOQs and cost estimates and shall address identified discrepancies or interface issues within its scope.

The Consultant shall undertake planning for the complete event and operational requirements of the

Hockey Stadium Complex, including athlete and team movement, spectator circulation, accessible

circulation, emergency evacuation, service and back-of-house movement, media and broadcast

movement, VIP/VVIP movement, security and controlled access, parking and drop-off,

loading/unloading and event-day traffic management, to the extent required for the master plan and

tender design. The Consultant shall also consider temporary/event overlays and operational

requirements necessary for hosting major international hockey competitions, including Olympic and

Paralympic events, subject to the applicable event requirements and Employer's brief.

The Consultant shall incorporate principles of universal accessibility, sustainability, energy and water

efficiency, climate responsiveness, resilience, maintainability, operational efficiency and life-cycle

considerations into the planning and design of the Project, as applicable and consistent with the

Employer's requirements and applicable statutory provisions.

The Consultant shall provide the Employer with a consolidated project cost estimate at appropriate

stages of design and shall identify the major cost components, assumptions, exclusions and basis of

estimate. The cost estimate shall be updated at relevant design milestones to enable the Employer to

monitor the Project budget and take informed decisions.

The Consultant shall coordinate, as required, with statutory authorities, sports governing bodies, utility

agencies and other stakeholders for obtaining technical inputs, comments, observations or approvals

relevant to the consultancy scope. However, unless specifically provided elsewhere in the Scope of

Services, the Consultant shall not be responsible for statutory approvals or permissions that are required

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

to be obtained by the Employer or the EPC Contractor, although the Consultant shall provide necessary

technical documentation and assistance within its scope.

The Consultant shall maintain appropriate version control and document control for drawings, reports,

specifications, BOQs and tender documents and shall ensure that revisions arising from Employer

comments, stakeholder consultations and the tender process are properly incorporated into the

relevant deliverables.

6.2. Broad Scope of Services

The scope of work for the Project comprises: (a) comprehensive master planning, visioning and concept

design for the entire development; (b) architectural and engineering design, including design

development to the extent required for preparation of tender documents, Design, engineering, BOQs,

cost estimates and complete Tender Documents for selection of an EPC (Mode 1) Contractor for the

Hockey Stadium Complex only, together with tender-stage technical support up to onboarding of the

selected Contractor; and (c) concept floor plans, 3D renderings, preliminary design visualisations and an

outline cost estimate as part of the master planning and concept design stage. Items (a), (b) and (c)

together constitute the project scope. For avoidance of doubt, the Consultant's scope is limited to

professional consultancy, master planning, architectural and engineering design, documentation and

tender-stage technical support and does not include construction, supply, installation, execution or

commissioning of the Project, which shall be the responsibility of the EPC Contractor.

The key project components to be accommodated in the Master Plan shall include (but are not limited

to) the following –

 International Standard Hockey Stadium with a minimum seating capacity of 10,000 spectators,

including all facilities required for international-level competition and event operations;

 Competition field of play, warm-up/training facilities and outdoor hockey fields, including

training and warm-up courts/pitches, as applicable to the final event and operational

 Athlete and team facilities, including team changing rooms, officials' facilities, medical,

physiotherapy, anti-doping and related support facilities;

 Spectator facilities, including spectator stands, concourses, amenities, food and beverage

facilities, public conveniences, accessibility provisions and associated spectator experience

 Media, broadcast and press facilities, including media areas, commentary positions, mixed

zone, broadcast support spaces and camera positions, as applicable to the intended level of

 VIP/VVIP, hospitality and protocol facilities;

 Main Spectator Plaza and associated public realm, arrival, entry, queuing and gathering areas;

 Retail, food & beverage, recreation and other complementary commercial/public-use facilities,

where considered appropriate as part of the overall master plan;

 Internal roads, pedestrian and universal-access circulation, drop-off/pick-up areas, parking,

service access, loading/unloading and event-day traffic circulation;

 Back-of-House (BOH), Front-of-House (FOH), service, operational, maintenance and support

facilities required for efficient functioning of the Hockey Stadium Complex;

 Security, access-control, accreditation and controlled circulation zones, including appropriate

segregation of spectators, athletes, officials, media, VIP/VVIP, service personnel and other user

 Landscape, external development, utilities, drainage, water supply, electrical infrastructure,

fire and life safety infrastructure and other site-wide infrastructure necessary to support the

 Space for overlays, temporary facilities, temporary venues, event operations and other

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

temporary infrastructure required to accommodate major international sporting events,

including Olympic and Paralympic event requirements, as applicable; and

 Such additional sports and non-sports facilities and supporting infrastructure as may be

identified through the feasibility, benchmarking, event requirements assessment and master

planning process and agreed with GSID.

All the above need to be planned, designed, and sized keeping the applicable competition, event,

operational and statutory requirements and shall fully comply with all norms applicable or specified by

FIH, IOC, IPC, the relevant International Sports Federation(s), other competent event/sports governing

bodies and applicable Indian laws, codes and standards, as relevant to each facility and its intended use.

 The above list is only indicative and demonstrates a broad list of venues and event spaces as

conceived by GSID, and the Design Consultant shall use these as a benchmark and develop the

final brief with GSID based on site conditions, feasibility, international benchmarking,

applicable sporting/event requirements, operational requirements and the overall

development objectives.

 The sizes, capacities, functional requirements, circulation requirements, field of play and open

space requirements of each venue shall be developed by the Consultant in consultation with

GSID and in accordance with the applicable requirements of FIH, IOC, IPC, relevant International

Sports Federation(s), event owners and statutory authorities, as applicable. The Consultant

shall ensure that the permanent facilities and the overall precinct are capable of supporting the

intended level of international competition and event operations.

 The master planning is to be undertaken considering all applicable rules and laws in the

jurisdiction that the proposed development sites fall under including applicable development

control regulations, building bye-laws, fire and life safety requirements, accessibility

requirements, environmental requirements, planning regulations, infrastructure and utility

requirements and other applicable statutory provisions.

 Some additional sports / non-sports facilities may be added to the composition, which should

be considered during the Master Planning exercise based on the findings of the feasibility

assessment, international benchmarking, demand assessment, event requirements,

operational requirements and the Employer's objectives, subject to approval of GSID.

 The Consultant shall identify the interfaces between permanent facilities and temporary/event

overlays and shall ensure that the Master Plan allows efficient installation, operation, servicing

and removal of such temporary facilities, wherever applicable.

 The Consultant shall prepare the Master Plan with due consideration to universal accessibility

and the requirements of persons with disabilities, including accessible arrival, circulation,

seating, amenities, evacuation and spectator facilities, in accordance with applicable Indian

laws, codes, standards and relevant international event requirements.

 The Consultant shall identify the broad operational and maintenance requirements of the

precinct and shall incorporate appropriate service access, back-of-house areas, plant/services

zones, maintenance access, waste management, loading/unloading and other operational

provisions into the Master Plan.

 The Consultant shall identify critical site constraints, development interfaces, utility

requirements, access constraints and other factors that may affect the feasibility or

implementation of the Master Plan and shall incorporate appropriate planning responses and

recommendations.

Phasing of Scope and Interpretation:

 “79-Acre Precinct” or “Entire Site” means the entire approximately 79-acre site

identified by GSID for the Project, including all areas proposed to be planned,

developed, reserved or otherwise addressed as part of the Master Plan. The Master

Plan for the 79-Acre Precinct shall establish the overall land-use structure,

development framework, circulation, access, open spaces, utilities, infrastructure,

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

landscape, event operations, future development zones and proposed sports and non-

sports facilities, including the Hockey Stadium Complex.

 “Hockey Stadium Complex” means the International Standard Hockey Stadium

together with its allied facilities, including the competition, training and warm-up

pitches/fields, athlete, spectator, hospitality, media, broadcast, officials, VIP/VVIP,

medical, accessibility, security, accreditation, operational and back-of-house facilities,

and the associated site development, utilities and supporting infrastructure identified

as part of the Hockey Stadium Complex and required for its safe, functional and

independent operation, as specifically defined in the approved Master Plan and the

tender documentation.

 “Master Plan” means the comprehensive development plan for the entire 79-Acre

Precinct, including site assessment, feasibility, visioning, project programming,

international benchmarking, land-use planning, capacity planning, spatial planning,

circulation and mobility planning, event and operational planning, infrastructure and

utility planning, landscape and open-space planning, sustainability and accessibility

considerations, phasing and development strategy, and identification and planning of

permanent and temporary facilities and future development areas. The Master Plan

shall establish the overall development framework within which the Hockey Stadium

Complex and other proposed facilities may be developed.

 “Services” means the professional consultancy services to be provided by the

Consultant comprising: (i) the Master Plan for the entire 79-Acre Precinct; (ii) site

assessment, feasibility assessment, benchmarking and project programming; (iii) the

Final Concept Report for the Master Plan and the facilities and venues identified

therein; (iv) architectural and engineering design to the extent required for tendering,

detailed design, engineering, BOQs, cost estimates, technical specifications and

complete tender documentation for the Hockey Stadium Complex on EPC (Mode 1)

basis, together with tender-stage technical support up to onboarding of the selected

Contractor; and (v) such coordination, integration, revisions and technical assistance

as are expressly identified in this Scope of Services and are necessary for completion

of the foregoing consultancy services.

 For avoidance of doubt, the Master Planning services shall cover the entire 79-Acre

Precinct, including the planning and conceptualisation of all proposed sports, non-

sports, public realm, landscape, circulation, infrastructure, utility, event and future

development components identified in the approved Master Plan. However, detailed

design, detailed engineering, BOQs, detailed technical specifications and complete

tender documentation shall be prepared only for the Hockey Stadium Complex, unless

any additional facility is specifically included in the detailed design/tender scope by

 Wherever this Scope of Services refers to detailed design, engineering, BOQs, cost

estimates, specifications, tender documentation, tender-stage support or contractor

onboarding “for the Project” or without naming a facility or phase, such reference shall

be read as applying to the Hockey Stadium Complex only, unless expressly stated

otherwise in this Scope of Services or subsequently instructed in writing by GSID.

 The Consultant shall clearly distinguish, in its deliverables, between (a) elements

planned at Master Plan / concept level for the 79-Acre Precinct and (b) elements

developed to the detailed design and tender-documentation level for the Hockey

Stadium Complex. No detailed design, engineering, BOQ or tender documentation

obligation shall be implied for any facility outside the Hockey Stadium Complex merely

because such facility is identified, shown or conceptually planned in the Master Plan.

 The phasing and level of design development shall be as specified in the Deliverables

and Submission Schedule. The Consultant shall not be required to undertake

construction, procurement, supply, installation, execution or commissioning activities

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

as part of the Services. Such activities shall be the responsibility of the EPC Contractor

under the subsequent EPC procurement, except to the extent that the Consultant is

specifically required to provide tender-stage technical assistance under this Scope of

 Where additional sports or non-sports facilities are identified during the Master

Planning process, the Consultant shall assess and incorporate such facilities at the

appropriate Master Plan / concept level. Detailed design, engineering, BOQs and

tender documentation for such additional facilities shall not form part of the

Consultant's Services unless specifically approved and included by GSID through a

written instruction and, where applicable, on mutually agreed commercial and

contractual terms.

6.2.1. Precinct Masterplan, International Standard Hockey Stadium

1. Site Assessment, Benchmarking, and Preliminary Project Programming:

Within 15 days of start of the work, the consultant shall submit a detailed plan of execution of

the work along with the GANTT / PERT chart, listing out the complete items of work as per scope

of contract, all target dates such as appointment of sub-consultants, target dates of submission

of concept drawings for each item of work in scope, target dates for various approvals for pre-

construction works, submission of BOQs / Tender documents for various items of work and the

key review, approval and decision milestones required from GSID and other relevant

 Detailed assessment of existing site conditions including site features, access,

development regulations, topography, existing and proposed land use, surrounding

development, existing utilities and infrastructure, environmental and physical

constraints, and integration with existing and upcoming infrastructure and facilities in

the vicinity and larger neighborhood.

 Review of all applicable bye laws, development regulations, planning regulations,

zoning provisions, building bye-laws, fire and life safety requirements, accessibility

requirements, environmental requirements, and building codes applicable for the

 Review of all the applicable sports development guidelines – including the latest

applicable FIH requirements for international hockey facilities and IOC requirements

for developing Olympic Competition venues and applicable IPC, relevant International

Sports Federation and event-specific requirements, wherever relevant to the intended

use of the facilities.

 Identifying development opportunities and constraints including access, mobility,

utilities, infrastructure capacity, environmental constraints, statutory constraints,

event operations and future development interfaces.

 Preparation of final program brief and facility mix based on the Site Assessment and

applicable sports/event requirements, international benchmarking, functional and

operational requirements, site constraints and Olympic competition venue

 Benchmarking report highlighting Similar Olympic competition venues based on best

practices and with approximate costs and reference images indicating planning and

overall look and feel including, where relevant, international hockey stadiums, training

facilities, spectator facilities, event operations, broadcast/media facilities, temporary

overlays, accessibility, sustainability and legacy-use models. The benchmarking shall

identify the key planning and design parameters relevant to the Project and shall not

be limited to photographic or visual references.

 The Consultant shall review all information, surveys, studies, drawings and records

made available by GSID and identify any additional surveys, investigations, studies or

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

technical information required for carrying out the Services.

 The Consultant shall prepare the scope, methodology and technical requirements for

topographical survey, geotechnical/soil investigation, utility mapping and other

specialist investigations required for the planning and design of the Project. Where

such surveys or investigations are separately undertaken by GSID or other agencies,

the Consultant shall review the outputs and suitably incorporate the findings into the

Master Plan and design. Where the Consultant is specifically instructed to undertake

or procure such surveys/investigations through its sub-consultants, the same shall be

carried out by suitably qualified agencies and the Consultant shall remain responsible

for coordinating and reviewing the outputs for use in its Services.

 The Consultant shall also be responsible for collection of any data/information which

they may need for the design from any relevant source including (but not limited to)

statutory bodies, authorities, companies etc. The Consultant shall identify data gaps

and shall promptly notify GSID of any information that is material to the planning or

design and is not available or cannot reasonably be obtained by the Consultant.

 Preparation of an Event and Operational Requirements Brief identifying the principal

requirements for competition mode, training mode, event mode and non-event/legacy

mode, including athlete/team, officials, spectators, media/broadcast, VIP/VVIP,

service, security, emergency and maintenance requirements.

 Submit the consolidated Site Assessment, Benchmarking, and Project Programming

report to client and seek approval as the basis for proceeding to the Master Planning

2. Master planning and Site development outline

Comprehensive Site Plan for the entire development illustrating location of all the venues,

buildings, and outdoor areas on site and the overall development framework in sync with

applicable FIH, IOC, IPC, relevant International Sports Federation and statutory requirements, as

applicable. The Consultant shall undertake the preliminary planning of the Hockey Stadium for a

minimum spectator capacity of 10,000 comprising one competition field, one warm-up field, one

training field and provision for overlays to increase seating capacity and add allied facilities

compliant with FIH.

The Master Plan shall be prepared for the entire 79-Acre Precinct and shall establish the overall

land-use, development, circulation, infrastructure and phasing framework. Detailed design,

engineering, BOQs and tender documentation for facilities outside the Hockey Stadium Complex

shall not be implied merely by their inclusion in the Master Plan.

 Site levels and functional segregation including indicative grading strategy, finished

levels, drainage principles and relationship with adjoining roads and infrastructure.

 Strategies for circulation, open space usage, site level infrastructure, built density, 3D

massing strategies and development controls/parameters for the identified facilities

and future development areas.

 Egress and Ingress into the site for vehicles and pedestrians of different usage groups

and linkages with the larger precinct including segregation, where required, of

spectator, athlete/team, officials, VIP/VVIP, media/broadcast, service, emergency and

other controlled movements.

 Parking infrastructure on site including indicative capacity, location, access, drop-

off/pick-up and event-day parking strategy.

 Indication of hardscape and softscape on site including public realm, pedestrian

comfort, shaded areas and climate-responsive landscape principles.

 Indication of utility, emergency vehicle travel path and areas of refuge and emergency

access/egress strategy.

 Infrastructure for Services and Back of House Facilities including loading/unloading,

waste management, service yards, maintenance access, plant areas and other

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

operational support requirements.

 Master planning to be done in a way to demonstrate both event and non-event mode

planning functioning including the transition between event and legacy/non-event

modes, temporary overlays and operational flexibility.

 Phasing Strategies including priority development, future development areas,

temporary/event infrastructure, interfaces between phases and indicative cost

implications of each phase.

 Planning for temporary/event overlays, including temporary seating, hospitality,

media/broadcast, security, accreditation, logistics, event operations and other

temporary facilities, with adequate access, servicing, utilities and circulation.

 Planning for universal accessibility and inclusive movement throughout the precinct,

including accessible arrival, parking/drop-off, pedestrian circulation, spectator

facilities, seating, amenities and emergency evacuation.

 Preparation of an indicative infrastructure and utility strategy for the entire precinct

covering water supply, sewerage, stormwater, power, telecommunications/ICT, fire

water, waste management and other major infrastructure requirements.

 Preparation of an event-day mobility and traffic management concept covering arrival,

dispersal, pedestrian movement, public transport interface, parking, drop-off/pick-up,

service access and emergency access.

3. Final Concept Report of Masterplan and Venues

 Develop the concept outline with all relevant stakeholders and establish design intent.

Concept design intent, planning and layouts, and seating bowl design of all sports

venues and buildings on site. Concept massing models in 3D along with building

elevations and sections for the facilities proposed as part of the Master Plan.

 Legacy planning scenarios along with planning for events and non-event modes

considering the sports budgets of various authorities involved in planning and

execution of sports events and activity in the State/ Country.

 3D renderings demonstrating the overall design of the venues. The design concept shall

meet the operational and functional needs as per the applicable sporting/event

requirements and address the issues related to flexibility, convenience, ease of

maintenance, efficiency, cost, etc.

 High-Quality 3D renderings, video, animation, and walk through of the entire Sports

Precinct – of the approved masterplan including sufficient views and representations

to communicate the proposed massing, public realm, circulation, principal venues and

overall design intent.

 The design shall be in conformity with all the planning, safety & security regulations

and statutory requirements and internationally accepted norms applicable to the

respective facilities and their intended use.

 Preliminary concept level cost report with Broad level Area Calculations for the overall

Master Plan, identifying major development components, assumptions, exclusions and

basis of estimate.

 Submit Concept design report clearly indicating the Phasing Strategy including High

side development and Cost Reports for each phase and identifying the scope and level

of development proposed in each phase.

 Submission of the final report with relevant amendments and modifications after

discussions and input from all stakeholders on the Concept Design Report.

 The Final Concept Report shall establish the approved development brief, area

programme, capacity schedule, functional relationships, planning parameters, design

intent, event/non-event operational strategy, phasing strategy and preliminary cost

framework and shall form the basis for detailed design of the Hockey Stadium

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

4. Required Testing & Investigation

 The Design Consultant shall be responsible for identifying, planning, coordinating, and

incorporating all necessary site investigations, surveys, and testing required for the

preparation of the Master Plan, detailed designs, and engineering of the proposed

stadium and associated infrastructure. Such investigations and testing shall include,

but not be limited to, geotechnical investigations, soil testing, topographical surveys,

hydrological and drainage studies, seismic and wind-related studies, and any other

specialized testing required to establish the necessary design parameters.

 The Consultant shall ensure that all required testing is carried out in accordance with

applicable codes, standards, and statutory requirements, and that the findings and

results are duly incorporated into the design, calculations, specifications, and tender

documents. The Consultant shall also be responsible for reviewing and validating the

adequacy of available investigation reports and recommending additional testing

wherever required for safe, functional, and technically compliant design.

 All costs associated with the required investigations and testing shall be clearly

identified in the Consultant's scope of services and financial proposal. No design shall

be finalized without ensuring that the necessary testing and investigations have been

completed or adequately addressed.

5. Tender Documentation and Selection of EPC Contractor for Development of Hockey Stadium

 Based on the approved Final Concept Report, the Consultant shall initiate the Detailed

Design works: Development of Hockey Stadium and its allied facilities including

Training and Warm-up Fields etc. The detailed design and engineering under this

section shall be undertaken for the Hockey Stadium Complex only and shall be

developed to the level necessary for preparation of complete and coordinated EPC

(Mode 1) tender documentation.

 Detailed Planning of the competition hockey stadium, training/practice facilities,

athlete facilities, spectator facilities, VIP/VVIP and hospitality areas, media and

broadcast facilities, administrative facilities, back-of-house areas and supporting

 Planning of spectator, athlete, official, VIP/VVIP, media, service and emergency

circulation, parking, arrival and departure zones, drop-off/pick-up areas, pedestrian

plazas, service access and emergency access.

 Planning of utilities and site infrastructure, including water supply, drainage,

stormwater management, sewage, power, fire water, waste management and utility

corridors and other infrastructure necessary for the safe, functional and independent

operation of the Hockey Stadium Complex.

 Preparation of landscape and public realm strategy, including climate-responsive

landscape, shading, pedestrian comfort and water-efficient landscape.

 Incorporation of universal accessibility, crowd management, safety, security,

emergency evacuation and fire and life safety principles in accordance with applicable

Indian laws, codes, standards and relevant international event requirements.

 Incorporation of sustainability measures including energy efficiency, renewable

energy, water conservation, rainwater harvesting, wastewater reuse, sustainable

drainage, waste management, heat mitigation and climate resilience to the extent

appropriate to the Project and consistent with the Employer's requirements.

 Planning of ICT, ELV and smart facility infrastructure including CCTV, access control,

PA/VA, digital signage, Wi-Fi, BMS, command and control systems, ticketing and

accreditation systems and integration/interfaces with other stadium systems.

 Planning of media and broadcast infrastructure including media areas, commentary,

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

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mixed zones, broadcast compound, connectivity and associated facilities including

camera positions, broadcast support spaces, media circulation and other applicable

FIH/event requirements.

 Preparation of Updated Vision comprising the masterplan including schematic plan for

FIH compliant Hockey Stadium, and Ancillary Facilities. The Updated Vision shall reflect

the approved Master Plan and any agreed changes arising from stakeholder

consultations and design development.

 Preparation of 3D walk through of updated Concept design with indicative images of

all Interior and Exterior Spaces of the Hockey Stadium Complex, sufficient to

communicate the proposed architectural and operational design intent.

 To facilitate procurement through an Engineering, Procurement and Construction (EPC

- Mode 1) Model, the Consultant shall be responsible for preparation of Design Basis

Reports, Tender Drawings, Technical Specifications, Approved Make Lists and

associated deliverables necessary for EPC contractor on-boarding and tender

evaluation. Approved Make Lists, wherever proposed, shall be prepared on a non-

restrictive and technically justified basis and shall comply with applicable procurement

requirements of GSID.

 Development of architectural design for tender purpose for Hockey Stadium,

Associated facilities & Ancillary Facilities forming part of the Hockey Stadium Complex.

 Development of Structural, Civil, MEP, electrical, ELV/ICT, fire and life safety, landscape

and other engineering designs for tender purposes for Hockey Stadium, Associated

facilities & Ancillary Facilities forming part of the Hockey Stadium Complex.

 Development of specialist hockey infrastructure including hockey turf, irrigation and

drainage, sports lighting, timing and scoring and other competition-related systems

with provision for overlays for tender purposes for Hockey Stadium, Associated

facilities & Ancillary Facilities. Such specialist systems shall be designed in accordance

with the latest applicable FIH requirements and the intended level of competition,

including applicable requirements relating to field performance, turf, drainage,

irrigation, sports lighting, field equipment and broadcast. FIH currently maintains

separate guidance for hockey fields, irrigation, field infrastructure and sports lighting,

and its field certification process includes assessment of field dimensions, line marking,

slope, surface drainage and turf performance. I International Hockey Federation+1

 Preparation of drawings, schedules, specifications and technical documents for tender

purposes for Hockey Stadium, Associated facilities & Ancillary Facilities forming part of

the Hockey Stadium Complex.

 Preparation of detailed cost estimates, BOQs and technical specifications for the

Hockey Stadium and Associated Works for tender purposes including a clear basis of

measurement, assumptions, exclusions and reconciliation with the design drawings.

 Preparation of complete and coordinated tender documentation for the Hockey

Stadium Complex based on the approved designs including Employer's Requirements,

technical schedules, performance requirements, tender drawings, BOQs,

specifications, design criteria and other technical documents necessary for EPC

 Preparation of tender drawings, detailed BOQs, technical specifications, Employer's

Requirements, technical schedules, performance specifications and other technical

 The Consultant shall ensure coordination and consistency between architectural

drawings, structural drawings, MEP drawings, specialist systems, BOQs, technical

specifications, Employer's Requirements and other tender documents and shall

identify and resolve discrepancies and interface issues within its scope prior to issue of

the tender documents.

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 The Consultant shall prepare a Design Basis Report identifying the applicable design

criteria, codes and standards, site assumptions, capacity assumptions, functional

requirements, performance criteria, sustainability criteria and specialist sports

requirements adopted for the design.

 The Consultant shall prepare a comprehensive interface matrix identifying the

interfaces between architectural, structural, MEP, ICT/ELV, fire and life safety,

specialist sports systems, landscape, external development and other disciplines

relevant to the EPC scope.

 The Consultant shall prepare a Schedule of Deliverables and Drawing Register

identifying all drawings, reports, specifications, BOQs, schedules and other technical

documents forming part of the EPC tender package.

 The Consultant shall undertake an internal technical coordination and quality review

of the tender documentation prior to submission to GSID and shall incorporate

comments issued by GSID and other authorised stakeholders within the agreed review

 Assisting the Employer in providing technical support during the tendering process.

 Attending pre-bid meetings and assisting the Employer in responding to technical

queries raised by prospective bidders.

 Assisting the Employer in preparation of technical clarifications, corrigenda, addenda

and revisions to tender drawings and technical documents, wherever required.

 Assisting the Employer in technical evaluation of bids, including review of technical

submissions, compliance statements and technical deviations.

 Assisting the Employer in providing technical observations and recommendations to

the Employer during evaluation of technical proposals.

 Assisting the Employer during technical discussions and clarifications with bidders.

 Assisting the Employer in reviewing the technical submissions, proposed

methodologies and mobilization plans of the selected Contractor, wherever required

strictly from the perspective of conformity with the tender requirements and technical

 Assisting the Employer in facilitating technical handover of the approved design and

tender documentation to the selected Contractor.

 Assisting the Employer in providing technical clarifications reasonably required for

effective onboarding of the Contractor and resolution of technical matters arising

directly from interpretation of the Consultant's tender documents during the

onboarding stage.

 The Consultant shall not be responsible for construction means and methods,

contractor's shop drawings, fabrication drawings, construction execution,

procurement, construction supervision, site quality control, commissioning or

operation of the Hockey Stadium Complex unless such services are separately included

in the Consultant's appointment.

 The Consultant shall not be responsible for commercial evaluation, financial

evaluation, contract award decisions or other administrative decisions of GSID. The

Consultant's role during tendering shall be limited to technical assistance and

professional advice within the scope of its appointment.

 Where any statutory approval, NOC, certification or third-party approval is required,

the Consultant shall provide the technical documents and reasonable professional

assistance within its scope; however, responsibility for obtaining approvals shall rest

with the party identified under the applicable law or as otherwise specified in the

Gujarat State Infrastructure Development Company Limited

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6.3.1. The Consultant shall plan, coordinate, assess, design and undertake the professional

consultancy activities relating to the Master Planning, concept and schematic planning and

design, and preparation of tender documentation for the Project in accordance with the phased

scope set out in this Scope of Services. The Consultant shall provide comprehensive consultancy

services from commencement of the Consultancy until completion of the design and tender

documentation and thereafter provide tender-stage technical support until onboarding of the

selected Contractor.

6.3.2. The Consultant shall review, validate and assess all available site information, surveys, studies,

drawings, reports, engineering inputs, technical documents, development parameters, cost

estimates and other relevant information provided by the Employer or other agencies. The

Consultant shall identify material discrepancies, deficiencies, inconsistencies or information

gaps that may affect the planning or design and shall promptly bring the same to the notice of

the Employer. The Consultant shall not be responsible for the accuracy of third-party

information that could not reasonably be verified by the Consultant, provided that the

Consultant has exercised due professional skill and diligence in reviewing and using such

6.3.3. The Consultant shall assist Employer in coordinating with Sports authorities, FIH specialists,

statutory authorities, specialist consultants, utility agencies and other stakeholders as required.

Such coordination shall include preparation of necessary technical submissions, presentations,

responses to technical observations and incorporation of agreed comments into the relevant

deliverables. Unless expressly specified otherwise, statutory fees, statutory applications and

obtaining approvals shall remain the responsibility of the Employer or the agency/party

responsible under applicable law.

6.3.4. The Consultant shall ensure that the Hockey Stadium Complex and its allied facilities are

planned as an integrated development, while allowing each facility to function independently

for competition, training and other uses and providing appropriate functional segregation and

controlled circulation for spectators, athletes/teams, officials, VIP/VVIP, media/broadcast,

service personnel and emergency services, as applicable.

6.3.5. The Consultant shall ensure multidisciplinary coordination amongst architecture, structure,

civil, MEP, electrical, ELV/ICT, fire and life safety, landscape, sports systems, sustainability,

mobility and other relevant disciplines and shall ensure consistency and coordination between

drawings, specifications, BOQs, cost estimates, Employer's Requirements and other tender

documents. The Consultant shall identify and resolve, within its scope, design interfaces,

clashes, discrepancies and inconsistencies between disciplines before submission of the tender

documentation to the Employer.

6.3.6. The Consultant shall design and document the Project in accordance with applicable FIH

regulations and standards, the latest applicable sporting and event requirements, and all

applicable statutory and regulatory requirements relevant to the respective facilities and

intended use. Where compliance depends upon an approval, certification, test or decision to

be undertaken by an external authority or independent agency, the Consultant shall provide

the necessary technical inputs and assistance within its scope but shall not be deemed to

guarantee such external approval or certification.

6.3.7. The Employer may appoint independent technical, design, planning, quality or specialist

agencies for review of the Consultant's outputs. The Consultant shall provide full cooperation

and technical assistance to such agencies and shall consider and respond to their comments

within the scope of the Consultancy. Where comments require a change to the approved scope,

additional services or a material redesign arising from a change in Employer requirements, the

same shall be dealt with in accordance with the applicable contractual provisions.

6.3.8. The Consultant shall ensure that all designs and tender documents are properly coordinated,

technically sound and suitable for competitive procurement through the proposed EPC (Mode

1) procurement model and sufficiently clear to define the scope, performance requirements,

technical standards, interfaces, quantities and deliverables expected from the EPC Contractor.

6.3.9. The Consultant shall ensure deployment of suitably qualified specialists having demonstrated

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experience in international-level hockey facilities and, where relevant, major international

sports venues, including specialists in hockey field/turf, sports lighting, broadcast/media, event

operations, accessibility, security, fire and life safety, sustainability, MEP and other specialist

disciplines required for the Project. The Consultant shall submit details of the proposed key

personnel and specialists for the Employer's review in accordance with the requirements of the

6.3.10. The Consultant shall maintain appropriate records of design assumptions, technical criteria,

stakeholder requirements, design decisions, review comments, cost assumptions and design

changes and shall maintain appropriate document/version control for drawings, reports,

specifications, BOQs, estimates and tender documents throughout the Consultancy Period.

6.3.11. The Consultant shall undertake revisions and refinements to the Master Plan, designs, drawings,

specifications, BOQs and tender documents within the scope based on comments and

observations of the Employer and relevant stakeholders within the Consultancy Period. Such

revisions shall be incorporated within the agreed review cycles and shall not result in any

reduction in the required level of design completeness or coordination. Revisions arising from

a material change in the Employer's approved brief, scope, capacity, development programme

or other requirements shall be dealt with in accordance with the applicable provisions for

additional/change services.

6.3.12. The Consultant shall prepare and maintain a detailed submission schedule, design and

deliverable register, drawing register, review/approval schedule, tender documentation and

tender-stage support schedule in accordance with the approved Programme of Services..

6.3.13. The Consultant shall submit periodic progress reports, presentations, review notes, design

submissions and other reports reasonably required by the Employer in accordance with the

agreed reporting and submission schedule. The progress reports shall, as applicable, identify

progress against programme, key decisions required from the Employer, pending inputs, design

issues, risks, approvals, cost implications and proposed mitigation measures.

6.3.14. The Consultant shall hand over all approved plans and drawings, reports, specifications, BOQs,

estimates, tender documents, approval documents, where applicable and other Project records

as one set of soft copy and hard copy as applicable. Soft-copy deliverables shall be provided in

searchable and editable/native formats, wherever reasonably applicable, in addition to PDF or

other approved issue formats. CAD/BIM models, schedules, spreadsheets and other source files

forming part of the Services shall be handed over in the formats specified by the Employer. The

Consultant shall ensure that the final submission represents the latest approved version of all

deliverables and that superseded documents are appropriately identified.

6.3.15. The Consultant shall provide technical assistance during the tender process and contractor

onboarding in accordance with the Scope of Services. Such assistance shall be limited to

technical matters arising from or relating to the Consultant's designs and tender documents

and shall include responses to technical queries, participation in pre-bid meetings, technical

clarifications, assistance in technical evaluation and technical handover to the selected

Contractor, as applicable. The Consultant shall not be responsible for construction execution,

construction supervision, site quality control, contractor management, procurement,

commercial evaluation, contract administration or commissioning unless expressly included

elsewhere in the Scope of Services.

6.3.16. The Consultant shall exercise due skill, care and diligence expected of an experienced

professional consultancy organization undertaking comparable international-level sports

infrastructure projects and shall remain responsible for the professional adequacy, accuracy,

completeness and coordination of the deliverables prepared by it within the scope of its

6.3.17. The Consultant shall promptly notify the Employer of any material design risk, statutory

constraint, technical issue, interface issue, cost implication, programme risk or other matter

identified during the course of the Services that may materially affect the Project and shall

provide appropriate professional recommendations for consideration by the Employer.

6.3.18. The Consultant shall ensure that the design development and tender documentation are

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consistent with the approved project brief, Master Plan, design criteria, applicable FIH

requirements, statutory requirements and the Employer's approved requirements. Any

deviation from the approved design brief or material change in design criteria shall be identified

and submitted to the Employer for review and approval.

6.3.19. The Consultant shall coordinate the design with the available site information and proposed

development interfaces and shall identify any assumptions made in the absence of confirmed

information. Such assumptions shall be clearly documented in the relevant design reports and

tender documents and shall be validated or updated when the required information becomes

6.3.20. Nothing contained in this Section shall be construed as requiring the Consultant to undertake

construction, procurement, supply, installation, commissioning, operation or maintenance of

the Hockey Stadium Complex or any other facility, except for the professional consultancy and

tender-stage technical assistance expressly included in this Scope of Services.

6.3.21. Preparation of a high-quality 3D digital walkthrough / fly-through of the entire 79-Acre Sports

Precinct based on the approved Master Plan and Concept Design, demonstrating the overall

site planning, principal venues, Hockey Stadium, training and warm-up fields, spectator and

public areas, major circulation routes, landscape and public realm, parking, arrival and drop-off

areas, key external infrastructure and overall architectural character of the development. The

walkthrough shall clearly demonstrate the proposed development in event and non-

event/legacy modes, wherever applicable.

6.3.22. The 3D walkthrough shall be developed from the approved Concept Design and shall be

sufficiently detailed to communicate the overall design intent, spatial relationships, massing,

circulation and principal architectural features of the Sports Precinct. The Consultant shall

incorporate reasonable revisions arising from the Employer's review of the Concept Design prior

to finalisation of the walkthrough.

6.3.23. The Consultant shall provide the final approved 3D walkthrough in a commonly accessible

digital video format, together with the associated presentation-ready rendered views/images

extracted from the approved model. The Consultant shall also provide the native 3D

model/source files forming part of the Consultant's Services in the format specified by the

6.4. Residual Scope of Services

Without limiting the foregoing Scope of Services, the Consultant shall also, whenever reasonably

required for successful implementation of the Project and to the extent such services are within

the nature, purpose, phase and professional scope of the Consultancy:

6.4.1. Undertake all incidental and ancillary professional consultancy services reasonably necessary

for preparation, coordination, design, tendering and finalisation of the Project within the

applicable phase and which are ordinarily and reasonably incidental to the Services expressly

specified in this Scope of Services. Such incidental services shall not be construed as extending

the Consultant's scope to construction, procurement, execution, commissioning, operation or

other contractor responsibilities.

6.4.2. Provide additional planning, architectural, engineering, technical, coordination, analysis,

presentations, revisions, drawings, calculations, specifications and documentation reasonably

required by the Employer, provided that such services are within the general nature, purpose

and intent of the Consultancy, arise directly from the Services, and do not constitute a material

change in scope, additional facility, additional phase, increase in design capacity or change in

the approved project brief. Any material change or additional service shall be dealt with in

accordance with the provisions relating to Change in Scope / Additional Services.

6.4.3. Promptly identify and advise the Employer of any material planning, design, technical, statutory

or coordination issue that may affect the feasibility, functionality, cost, quality, programme or

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implementation of the Project and, where reasonably practicable, provide appropriate

professional recommendations and alternative options for consideration by the Employer.

6.4.4. Ensure that all drawings, specifications, BOQs, cost estimates and tender documents are

properly coordinated and consistent with the approved masterplan and design criteria,

Employer's Requirements, applicable standards and the intended EPC (Mode 1) procurement

strategy. The Consultant shall identify and rectify, within its scope, any material discrepancy or

inconsistency between its deliverables before final submission of the tender documentation.

6.4.5. Provide reasonable technical assistance required by the Employer during tendering and

contractor onboarding in relation to the Consultant's designs, specifications, BOQs and tender

documents including responses to technical queries, participation in technical meetings, review

of technical submissions and clarification of the Consultant's design intent, as specified in this

Scope of Services. Such assistance shall not extend to construction supervision, contractor

management or administration of the EPC Contract.

6.4.6. For avoidance of doubt, the Consultant shall not be responsible for construction supervision,

construction-stage project management, contractor's day-to-day administration, measurement

and certification of contractor bills, defects liability period management or other construction-

stage services unless specifically included in this Scope of Services or separately engaged by the

Employer under a written agreement.

6.4.7. The Consultant shall not be required, under this Residual Scope of Services, to undertake

detailed design, engineering, BOQs, specifications or tender documentation for any facility or

development component outside the Hockey Stadium Complex merely because such facility or

component is included or identified in the Master Plan. Any such additional detailed design or

tender scope shall require specific written instruction from the Employer and shall be dealt with

in accordance with the applicable contractual provisions.

6.4.8. The Consultant shall not be responsible for correcting, redesigning or re-documenting work

arising solely from a change in the Employer's approved brief, change in capacity, addition of

new facilities, change in statutory requirements after approval, change in the procurement

strategy, or other material change not attributable to any error, omission or failure of

coordination by the Consultant. Such changes shall be dealt with in accordance with the

applicable Change in Scope / Additional Services provisions.

6.4.9. Where an issue or requirement identified during the Consultancy can reasonably be addressed

through an adjustment to the Consultant's existing design, drawings, specifications or tender

documentation within the approved scope, the Consultant shall incorporate such adjustment

without additional cost, subject to the agreed review and approval process.

6.4.10. The Consultant shall maintain adequate records of instructions, decisions, assumptions, design

changes and approvals relating to residual or incidental services and shall ensure that such

changes are appropriately reflected in the relevant Project deliverables.

6.4.11. Nothing contained in this Section shall be interpreted as creating an unlimited or open-ended

obligation on the Consultant. The Residual Scope of Services is intended to cover reasonable

professional activities incidental to and necessary for completion of the Services expressly

defined in this Scope of Services and shall not override the defined phasing, deliverables, design

boundaries or exclusions of the Consultancy.

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7. GENERAL CONDITIONS OF CONTRACT (GCC)

7.1. Contract Documents and Order of Precedence

7.1.1. Contract Documents

The Contract shall comprise and be read together with:

(a) the Consultancy Contract;

(b) the Letter of Award;

(c) the General Conditions of Contract;

(d) the Special Conditions of Contract, if any;

(e) the Scope of Services;

(f) the Employer’s requirements and technical requirements applicable to the Services;

(g) the approved Proposal of the Consultant;

(h) the RFP and the amendments, corrigenda, addenda and clarifications forming part of the

(i) approved variations and amendments to the Consultancy Contract; and

(j) other documents expressly incorporated into the Consultancy Contract.

7.1.2. Order of Precedence

In the event of any ambiguity, discrepancy or inconsistency between documents forming part

of the Contract, the following order of precedence shall apply, unless otherwise expressly

(a) amendments or written modifications to the Consultancy Contract executed after its

(b) the Consultancy Contract;

(c) Letter of Award;

(d) Special Conditions of Contract, if any;

(e) General Conditions of Contract;

(f) Scope of Services and Employer’s requirements;

(g) approved Proposal; and

(h) other documents forming part of the Contract.

Where any discrepancy is identified, the Consultant shall promptly notify the Employer and shall

not proceed on the basis of its own interpretation where such discrepancy may materially affect

the Services, cost, program, quality, safety or performance of the Project.

7.2. Contract Period

7.2.1. The Consultant shall commence the Services on the Commencement Date specified by the

Employer. The Consultant shall, from the Commencement Date, mobilise the approved Key

Personnel, establish the required project office, systems and resources, and commence

performance of the Services in accordance with the Contract.

7.2.2. The Contract Period may, at the sole discretion of the Employer, be extended to cover the

Defects Liability Period of the relevant Works Contract, on the same terms and conditions and

at the same Contract Price, unless otherwise agreed in writing by the Parties.

7.2.3. Any extension of the Contract Period shall be governed by the Consultancy Contract and shall

not, by itself, entitle the Consultant to additional payment unless expressly approved by the

Employer in accordance with the Consultancy Contract.

7.2.4. The Consultant shall continue to perform such Services as are reasonably necessary for orderly

completion, handover and close-out of the Project, notwithstanding that individual

components of the Project may achieve completion at different times.

7.2.5. The proposed timelines for the relevant Works Contract shall be as stated in the Bid Schedule.

7.3. Consultant’s General Obligations

The Consultant shall:

(a) perform the Services diligently, efficiently and professionally and strictly in accordance with the

Consultancy Contract, the Scope of Services, the approved Project requirements, Applicable Law,

Good Industry Practice and the lawful and reasonable instructions of the Employer;

(b) be responsible for the proper planning, management, coordination, supervision, monitoring,

technical review, quality control and reporting of the Services within the scope assigned to it under

the Consultancy Contract;

(c) recognize that the Project is a large-scale, multidisciplinary sports infrastructure development and

accordingly maintain continuous and effective coordination, to the extent relevant to the Services,

with the Employer, design consultant, Engineer, contractors, specialist consultants, statutory

authorities, utility providers, suppliers and other Project stakeholders;

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(d) deploy and maintain suitably qualified, competent and experienced Key Personnel and other

personnel, in sufficient numbers and with appropriate expertise, to perform the Services

effectively and in accordance with the Consultancy Contract;

(e) provide and maintain all professional expertise, management systems, supervision, coordination,

technical review, peer review, personnel, equipment, software, digital systems and other resources

expressly required under the Consultancy Contract for the proper and timely performance of the

(f) establish, implement and maintain appropriate systems and procedures for quality assurance,

technical review, document control, program monitoring, cost and financial monitoring, risk

management, reporting, information management and record keeping in accordance with the

Consultancy Contract;

(g) comply with Applicable Law, statutory requirements, applicable Project and site rules and all other

requirements applicable to the performance of the Services;

(h) not knowingly accept or act upon any instruction which is contrary to Applicable Law, statutory

requirements or the express provisions of the Consultancy Contract and shall promptly bring any

such matter to the Employer’s attention;

(i) not materially depart from, omit or vary the Scope of Services without the prior written approval

of the Employer, and shall not undertake any material additional service unless authorised in

accordance with the Consultancy Contract;

(j) maintain complete, accurate and up-to-date records relating to the Services and provide such

records, reports, information, explanations and clarifications as may reasonably be required by the

Employer during the Contract Period;

(k) promptly notify the Employer in writing of any actual or potential matter identified by the

Consultant which, in its professional judgment, may materially or adversely affect the scope, cost,

time, quality, safety, functionality, statutory compliance, maintainability, sustainability or

successful completion of the Project, including any material risk, delay, non-compliance, error,

omission, inconsistency, deficiency or coordination issue;

(l) exercise independent professional judgment in the performance of the Services and promptly

identify and notify the Employer of any error, omission, inconsistency, deficiency or risk which a

competent consultant exercising Good Industry Practice ought reasonably to identify,

notwithstanding that the relevant matter may not have been expressly identified in the Scope of

Services or in an individual description of a Service;

(m) perform such activities as are reasonably incidental and necessary for the proper performance of

an expressly included Service, provided that such activities do not constitute a material additional

service or a material change in scope, and the Consultant shall not be entitled to rely upon the

omission of such incidental activities from an individual description of Services as a ground for non-

(n) provide such reasonable clarification, explanation, assistance and support in relation to the

Services as may be required by the Employer during the Contract Period;

(o) protect and maintain the confidentiality and security of all confidential information, Project

Documents and other information received or generated in connection with the Project, in

accordance with the Consultancy Contract;

(p) cooperate with and provide reasonable assistance in connection with audits, inspections,

investigations, reviews and enquiries undertaken by the Employer or any competent authority in

relation to the Project or the Services;

(q) ensure that its Key Personnel and other personnel comply with the Consultancy Contract,

Applicable Law and applicable Project and site rules;

(r) maintain the professional indemnity insurance and all other insurance required under the

Consultancy Contract and Applicable Law and provide evidence of such insurance to the Employer

whenever reasonably requested;

(s) not, without the prior written approval of the Employer, make any public statement, issue any

press release, publish any Project-related information or use the name, logo, drawings,

photographs or other Project materials for promotional or commercial purposes;

(t) cooperate with the Employer and other Project stakeholders and provide such information and

assistance as is reasonably necessary for the proper, coordinated and timely implementation of

the Project, to the extent falling within or reasonably incidental to the Services;

(u) perform all other obligations expressly imposed upon the Consultant under the Consultancy

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(v) remain responsible for the proper performance of the Services notwithstanding that any part of the

Services may require coordination with, reliance upon, review of or interaction with the Employer,

the design consultant, Engineer, contractors, specialist consultants, statutory authorities or other

Project stakeholders, except to the extent expressly provided otherwise in the Consultancy

7.4. Professional Standard of Care and Professional Responsibility

7.4.1. The Consultant shall perform the Services with the degree of skill, care, diligence, prudence,

foresight and professional competence reasonably expected from a properly qualified and

experienced professional consultancy undertaking services of comparable nature, scale,

complexity and importance.

7.4.2. The Consultant shall exercise independent professional judgment in all matters falling within its

scope of responsibility and shall maintain professional independence, objectivity and

impartiality in performing its Services, including its Peer Review responsibilities.

7.4.3. The Consultant shall be responsible for the professional quality, adequacy, accuracy,

completeness and internal coordination of all reports, reviews, recommendations,

certifications, calculations, assessments and other professional deliverables prepared or issued

by it under the Consultancy Contract.

7.4.4. The Consultant shall independently verify information, data, drawings, designs, calculations,

estimates, technical submissions and other documents to the extent required by its Scope of

Services and shall not rely solely upon information supplied by another Project participant

where professional verification is reasonably required.

7.4.5. Where the Consultant reviews, verifies, certifies or recommends acceptance of information,

documents, designs, works or submissions prepared by the Employer, design consultant,

Engineer, contractor, specialist consultant, supplier or any other Project participant, such

review shall constitute a professional review and not merely an administrative or mechanical

7.4.6. Where the Consultant identifies any material error, omission, inconsistency, inadequacy, unsafe

condition, non-compliance or technical deficiency in any information, document, design,

submission or work reviewed by it, the Consultant shall promptly notify the Employer in writing

and provide appropriate professional recommendations and, where applicable, proposed

corrective or mitigation measures.

7.4.7. No review, verification, approval, certification, recommendation, payment certification or other

act or omission of the Consultant shall relieve the design consultant, Engineer, contractor,

specialist consultant, supplier or any other responsible Project participant of its contractual or

professional responsibility for the accuracy, adequacy, design, construction, manufacture,

installation, testing, commissioning, performance or compliance of its own work, except to the

extent expressly provided in the respective contract.

7.4.8. Except to the extent expressly provided in the Consultancy Contract, the Consultant shall not

assume responsibility for obligations contractually allocated to another Project participant.

7.4.9. The Consultant shall promptly correct, at its own cost, any material error, omission or deficiency

in its professional deliverables attributable to its failure to exercise the standard of skill, care,

diligence and professional competence required under the Consultancy Contract.

7.5. Employer’s Responsibilities

7.5.1. The Employer shall provide, or arrange to provide, to the Consultant such information,

documents, decisions, approvals and instructions as are reasonably required for the

performance of the Services and are within the Employer’s possession or control.

7.5.2. The Employer shall provide the Consultant reasonable access to the Project site, offices,

relevant records and other facilities under the Employer’s control, to the extent necessary for

performance of the Services.

7.5.3. The Employer shall nominate an authorised representative for the administration and

coordination of the Consultancy Contract and shall communicate the Consultant’s authority,

responsibilities and reporting arrangements.

7.5.4. The Employer shall review and, where appropriate, approve or provide directions on

submissions requiring Employer approval within a reasonable period having regard to the

requirements of the Project and the approved Project master program.

7.5.5. The Consultant shall not be entitled to assume any approval, waiver, instruction or variation on

the part of the Employer merely by reason of the Employer’s failure to respond, unless expressly

provided otherwise in the Consultancy Contract.

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an International Standard Hockey Stadium”

7.5.6. The Employer shall have the right to obtain advice, recommendations, reports and technical

opinions from the Consultant and from any other consultant, Engineer, design consultant,

contractor or specialist appointed for the Project.

7.5.7. Nothing contained in this clause shall relieve the Consultant of its obligation to independently

review, verify, coordinate and advise on matters falling within its Scope of Services, including its

Peer Review responsibilities.

7.6. Consultant’s Personnel

7.6.1. The Consultant shall deploy and maintain throughout the Contract Period suitably qualified,

experienced and competent personnel, in sufficient numbers, necessary for the proper, timely

and effective performance of the Services.

7.6.2. The Consultant shall ensure that the Key Personnel identified in its Proposal and accepted by the

Employer are deployed in accordance with the requirements of the RFP and the Consultancy

Contract. The Consultant shall ensure continuity of Key Personnel throughout the Contract

7.6.3. The Consultant shall not replace, substitute or withdraw any Key Personnel whose curriculum

vitae formed part of its technical Proposal without the prior written approval of the Employer,

except where such replacement is necessitated by circumstances beyond the reasonable

control of the Consultant, including resignation, retirement, death, prolonged illness, medical

incapacity, termination of employment or other circumstances reasonably acceptable to the

7.6.4. Any replacement proposed by the Consultant shall possess qualifications, experience,

competence and professional suitability equivalent to or better than those of the Key Personnel

being replaced. The Consultant shall submit to the Employer a written justification for the

proposed replacement together with the curriculum vitae and supporting credentials of the

proposed replacement, and such replacement shall be deployed only after obtaining the

Employer’s prior written approval.

7.6.5. The Employer may, at its discretion, interview or otherwise assess any proposed replacement

Key Personnel before granting approval and may reject the proposed replacement where, in its

reasonable opinion, the proposed Key Personnel is not suitably qualified, experienced or

otherwise suitable for the Project.

7.6.6. The Employer may require the Consultant to remove and replace any Key Personnel or any of its

other personnel whose performance, conduct, competence or participation is, in the

reasonable opinion of the Employer, unsatisfactory, inappropriate, detrimental to the Project

or otherwise unsuitable for continued deployment, including where such personnel:

(a) has committed serious misconduct;

(b) has been convicted of, or has engaged in, any criminal offence affecting the

Consultant’s performance or the interests of the Project;

(c) has engaged in any corrupt, fraudulent, coercive, collusive or other prohibited

(d) is incompetent, unsuitable or incapable of satisfactorily performing the assigned duties;

(e) repeatedly fails to perform assigned responsibilities or comply with lawful and

reasonable directions relating to the Services; or

(f) is otherwise found by the Employer, acting reasonably, to be unsuitable for continued

deployment on the Project.

7.6.7. Upon receipt of a written request from the Employer, the Consultant shall promptly remove the

concerned personnel from the Project and provide a suitable replacement meeting the

requirements of the Consultancy Contract. No personnel so removed shall be redeployed on the

Project without the Employer’s prior written approval.

7.6.8. During the Contract Period, the Employer may require the deployment of additional experts or

support personnel where reasonably necessary having regard to the requirements, complexity,

program or changed circumstances of the Project. The Consultant may also recommend

deployment of additional personnel where it considers such deployment necessary for the

timely and satisfactory performance of the Services.

7.6.9. The Consultant shall submit the curriculum vitae, qualifications, experience and credentials of

any proposed additional personnel for the Employer’s prior written approval. No additional

personnel proposed by the Consultant shall be deployed on the Project without such approval,

except where expressly permitted otherwise by the Employer in writing.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

7.6.10. Where additional personnel are deployed by the Consultant on its own initiative to meet the

requirements of the Consultancy Contract, recover delays, improve performance or otherwise

discharge its existing obligations, no additional remuneration, reimbursable expenses or other

compensation shall be payable by the Employer unless expressly approved by the Employer in

7.6.11. Where the Employer specifically requires deployment of additional personnel beyond those

included in the Consultant’s approved staffing proposal and such deployment results in an

additional cost, the applicable remuneration and deployment terms shall be mutually agreed and

approved in writing by the Parties before such additional personnel are deployed.

7.6.12. Unless otherwise expressly approved by the Employer in writing, the Consultant shall bear all

costs arising from the removal, replacement or substitution of its personnel, including travel,

mobilisation, demobilisation, relocation and other incidental expenses.

7.6.13. The remuneration payable for any replacement personnel shall not exceed the remuneration

applicable to the personnel being replaced, unless otherwise approved by the Employer in

7.6.14. Replacement, substitution, removal or addition of personnel shall not, by itself, entitle the

Consultant to any extension of time, additional remuneration, reimbursement or other

compensation, except where expressly approved by the Employer in writing in accordance with

the Consultancy Contract.

7.6.15. The Consultant shall be responsible for the acts, omissions, conduct and performance of its

personnel in connection with the Services and shall ensure that all such personnel comply with

the Consultancy Contract, Applicable Law, Project and its site rules, security requirements,

health and safety requirements and confidentiality obligations.

7.6.16. No personnel of the Consultant shall have authority to amend, waive, terminate or otherwise

alter any contractual obligation of the Employer, design consultant, Engineer, contractor or any

other Project participant unless such authority has been expressly delegated to such personnel

in writing by the Employer.

7.6.17. The Consultant shall ensure that all personnel deployed on the Project remain appropriately

qualified and competent for their assigned responsibilities and shall promptly take corrective

action where any personnel is found to be inadequately qualified, experienced or competent for

the duties assigned to them.

7.7. Consultant’s Reports, Records and Information

7.7.1. The Consultant shall prepare and submit all reports, registers, schedules, records, certificates,

recommendations, dashboards and other deliverables specified in the Contract.

7.7.2. All reports and submissions shall be complete, accurate, properly coordinated and supported

by appropriate records and shall be submitted within the time periods specified in the

Consultancy Contract or as reasonably required by the Employer.

7.7.3. The Consultant shall maintain complete and up-to-date records relating to the Services,

including design reviews, peer review comments, approvals, instructions, technical

submissions, drawings, variations, claims, payments, program updates, risks, quality records,

statutory approvals and other matters relevant to the Project.

7.7.4. The Consultant shall maintain such records in an organised and readily retrievable form

throughout the Contract Period and shall preserve them for such further period as may be

required under the Consultancy Contract or Applicable Law.

7.7.5. The Consultant shall, whenever reasonably required by the Employer, provide access to and

copies of such records for inspection, audit, review or verification.

7.7.6. The Consultant shall promptly notify the Employer of any material discrepancy, omission, error

or inconsistency identified in project records or information relevant to the Services.

7.7.7. At completion of the Services, the Consultant shall hand over to the Employer all project

records, registers, databases, reports, correspondence, drawings, review records and other

information maintained by it in connection with the Project in the format and manner required

by the Employer.

7.7.8. Review, Acceptance and Completion of Deliverables

(a) The Consultant shall prepare and submit all deliverables in accordance with the

Consultancy Contract. The Employer may review, comment on, require revision of, or

reject any deliverable.

(b) The Consultant shall promptly incorporate the Employer’s comments and resubmit any

deliverable requiring revision within the period specified by the Employer.

(c) A deliverable shall be considered accepted only upon written acceptance by the Employer

or issuance of a deliverable acceptance certificate, where applicable.

Gujarat State Infrastructure Development Company Limited

RFP for “Appointment of a Master Planning, Design and Tender Consultancy Agency for Planning and Development of

an International Standard Hockey Stadium”

(d) Review or acceptance of any deliverable shall not relieve the Consultant of its

responsibility for its accuracy, completeness, adequacy, quality or professional

(e) The Consultant shall, at its own cost, promptly rectify any error, omission, deficiency or