Transverse Rail Profile Measurement System-RGMS IV

Special Eligibility Criteria

1. 1

   This is a PAC Item on M/s LORAM, Maintenance of Way (0 ) Address: 3900 Arrowhead Drive Hamel, MN 55340 USA and Local agent/authorised Dealer: (i) VANDHANA INTERNATIONAL PRIVATE LIMITED-NEW DELHI (11431 ) Address: 36 Dakshineswar Building 10 Hailey Road, New Delhi, Delhi , India, 110001

   Document requiredConfirmation required
2. 2

   For PAC items, the offer of OEM or its authorized dealer shall only be considered. To develop new vendors for PAC items, the offer from vendors, other than in whose favour PAC is signed, if received may be considered for developmental order upto 20% of NPQ only. Any new vendor desires to supply these items may approach Principal Chief Engineer (PCE) North Central Railway/HQ, GM Office, Subedarganj-211015 to demonstrate their capability & capacity to manufacture these items. The firm will also upload proof of demonstrations issued by gazetted officer of PCE /NCR, failing which offer will be summarily rejected.

   Document requiredConfirmation required
3. 3

   If the tenderer is OEM, firm has to specify the same. If the tenderer is Authorised dealer/distributor/agent, the firm has to submit the Current & Valid dealership certificate/ Tender specific authorisation letter from OEM along with e-bid.

   Document requiredConfirmation required
4. 4

   THIS TENDER COMPLIES WITH PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA), ORDER 2017- Revision Regarding issued by Ministry of Commerce and Industry order No. P-45021/2/2017-PP(BE-II) dated 16.09.2020. Tenders must furnish the information giving the percentage of local content. Please refer to para 3.2 of Instruction to Tenderers and General Conditions of Tenders for Supply Contract Version__25 Dtd- 20.07.2026 (uploaded on Dtd.20.07.2026)

   Document optionalConfirmation required

Check List

1. 1

   Have you quoted in the prescribed performa ?
2. 2

   Have you furnished the statement of deviations[preferably nil] ?
3. 3

   Have you quoted price on the basis of free delivery to destination, indicating the break up ?
4. 4

   Have you quoted delivery period correctly and precisely ?
5. 5

   Have you kept your offer valid for 120 days.
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
7. 7

   I/we hereby agree to supply the offered goods at a quoted rates as per IRS conditions of contract and other terms & conditions specified in this tender.
8. 8

   Are you MSE tenderer and seeking exemption from EMD, if so, Have you submitted required credential for tendered item?
9. 9

   It shall be the responsibility of the tenderers to quote correct HSN number and corresponding GST rate. Have you checked HSN code and have quoted corresponding GST rate.
10. 10

    Have you submitted Earnest money ?

Commercial-Compliance

1. 1

   "Bidders must submit a certificate as per ANNEXURE-19 of "Instructions to Tenderers and General Conditions of Tender for Supply Contract (For Indigenous Tenders)" Amendment no.25 Dtd-20.07.2026 (uploaded on Dtd.20.07.2026) along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law."

   Document requiredConfirmation required
2. 2

   EMD-The offers not accompanied by requisite EMD as given in para 5.0 of Instructions to tenderers & General Conditions of tenders for supply contract Version_25 Dtd-20.07.2026 (uploaded on Dtd.20.07.2026) will be summarily rejected, unless falling in exempted category. The firm claiming exemption from EMD should clearly indicate valid reasons for such claim duly Submitting a bid securing declaration as per ANNEXURE- 16 of Instructions to tenderers & General Conditions of tenders for supply contract. Exemption from submission of EMD by MSEs shall also be governed by para 3.0 of Instructions to tenders and General conditions of tenders for supply contact Version_25 Dtd-20.07.2026 (uploaded on Dtd.20.07.2026). Special attention be taken of para 3.0 (B) (d) [Traders and agents are not eligible to avail the benefits extended under the Public Procurement Policy for MSEs.] and para 3.0 (B) (f) [In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms are one of the valid approved sources for the tendered item.]

   Document optionalConfirmation required
3. 3

   This tender is governed by Purchase preference for the Make in India policy. As per the Government of India Make in India policy, it is mandatory that, the bidder shall give self- certification for local content in the quoted item (goods) at the time of tendering for tenders value more than Rs. 10 crores [Ref: Para-3.2.4 b(i) of instructions to the tenderers]. However, at the time of supply for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certification duly certified by cost/ chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of supply, the supplier is permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract or at the time of submission of bill. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty of 10% of the portion of contract for which the stipulated local content requirement in not met, will be imposed. However, contract once awarded shall not be terminated on this account. Please note - The necessary certificate of local content must be signed with UDIN/relevant similar Nos. for statutory auditor or cost accountant whichever is applicable, documents without UDIN number shall be construed as non submission of CA certificate and 10% penalty shall be deducted from the bill.

   Document optionalConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
5. 5

   As a tenderer we hereby confirm that we have gone through Para 35.0 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.

   Confirmation required
6. 6

   Micro/Small Enterprise (MSE) are eligible for benefit/preferential treatment as per para 3.0 of Instructions to Tenderers and General Conditions of Contract (for Indigenous Tender), therefore such MSE firms must enclose the relevant documents as per the tender conditions. The bidders are also required to furnish"Udyam Registration Number" in their offer. If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise (in percent of order value) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with following fields; Micro firmowned by SC, Micro firm owned by ST, Micro firm owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others)

   Document requiredConfirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Bidders are reminded to carefully go through Para 35.0 of Instruction to Tendereres and IRS Conditions of Contract 2025 (included and uploaded along with the bid document) those pertaining to Code of Integrity, Misdemeanour and Penal measures. If two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/ owner/holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of Tender conditions. They are therefore earnestly urged to refrain from committing violation of code of integrity in general and conflict of interest and anti- competitive practices.

3. 3

   As a tenderer we hereby confirm that we have gone through Para_ 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.

4. 4

   Firms to comply with condition pertaining to submission of EMD as mentioned in tender document.