Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of Gujarat- Capacity Range 01 to 06 kW.

Interested parties are required to fill in the requisite details and submit their Technical Bid and

Financial Bid along with a non-refundable Tender fee and EMD, as per the details given below:

S.No. Item description Tender fee EMD

Supply, Installation and Commissioning of Grid- 15,000/-

1 connected SPV Rooftop Systems in capacity range (plus 18% 9,60,000/-

of 01 to 06 KW with 10 years of CMC GST extra)

A separate Tender Fee and EMD shall be submitted in favour of Gujarat Energy Development

Agency, payable at Gandhinagar, either in the form of a Demand Draft or a Bank Guarantee issued

by any of the banks listed in Annexure-I of the Bid Document. The Bank Guarantee, if submitted,

shall be valid for a period of Six months with an additional grace period of two months.

The Tender schedule is as follows:

No. Tender Schedule Date Time

1. Online Bid Submission Start Date 28/09/2026 03.00 P.M.

2. Online Bid Submission End Date 06/10/2026 12.00 Noon

3. Last Date of Physical Submission at GEDA 06/10/2026 12.00 Noon

Office, Gandhinagar

4. Bid Opening at GEDA Office, Gandhinagar 06/10/2026 03.00 P.M.

Director, GEDA reserves the right to reject any/all offers without assigning any reasons

Gujarat Energy Development Agency, Gandhinagar

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Part - 1: Instructions to Bidders

1. Bid documents will be available on https://tender.nprocure.com until the date specified in the

tender advertisement.

2. Bidders who wish to participate have to get themselves registered on the website

https://tender.nprocure.com.

3. Bidders who wish to participate in online bid will have to procure/shall have a legally valid Digital

Certificate as per the Information Technology Act, 2000, using which they can sign their electronic

4. Bidders can procure the Digital Certificate from any of the licensed Certifying Authorities of India

or can contact (n)Code Solutions – A Division of GNFC Ltd., who are a licensed Certifying

Authority by the Government of India.

5. All bids shall be digitally signed. For details regarding digital signature certificate and related

training, the following address shall be contacted: (n)Code Solutions – A Division of GNFC Ltd.,

(n)Procure Cell, 403, GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad – 380 054. Tel: +91-

[email protected]. Toll-free number: 1-800-233-1010 (Ext. 501, 512, 516, 517, 525).

6. Bidders who already have a valid Digital Certificate need not procure a new digital certificate.

7. Bidders shall submit their offer, i.e., Technical Bid as well as Price Bid, in electronic format on the

above-mentioned website and date shown in the Bid Document. Physical submission of Price Bid

will disqualify the Bidders.

8. Offers only in physical form will not be accepted in any case.

9. Further details/clarification, if any required, will be available from Gujarat Energy Development

Agency, 4th Floor, Block No. 11 and 12, Udyog Bhavan, Sector-11, Gandhinagar, Gujarat, India.

10. The Tender fees paid will not be refunded under any circumstances.

11. EMD shall only be accepted as specified in the Tender Notice. While issuing Bank Guarantee, the

issuing applicant must mention receiver's details as ICICI Bank IFSC ICIC0000165, Branch

Gandhinagar, in the Bank Guarantee text at which SFMS IFIN 760 message is to be sent by the

issuing bank, to establish the authenticity of the given Bank Guarantee.

12. Bids without Tender fees or Earnest Money Deposit (EMD) or Both, and which does not fulfil all

or any of the conditions as mentioned in Clause 13 & 14 of Part-3 of Bid Document or is submitted

incomplete in any respect, shall be rejected.

13. Conditional Bids with any Deviation shall not be accepted.

14. GEDA reserves the right to reject any or all the Bids or split the work between more than one

Bidder without assigning any reason thereof.

15. Erasures and other changes shall be initialed (signed and stamped) by the person/persons signing

16. Offers of only those firms or individuals, who are themselves technically capable and sound for

providing such services as per Part-2 eligibility Criteria and who give satisfactory evidence of such

experience, shall only be considered.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

17. Self-certified copies of documents shall be submitted in support of claims made by the party and

the party shall provide the original copies of documents for verification by GEDA officials, if

asked. Details of similar work done ONLY in the last three Financial years along with copies of

the orders and Work Completion Documents/certificates from the customers are to be attached

with the Bid Documents as per Part-2 of Bid Document.

18. Bidder Shall mandatorily Submit the Check list as per Annexure 17 of the Tender Document and

also Submit Supporting Documents with Physical Bid Documents.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Part - 2: Eligibility Criteria for Bidders

1. Legal Entity and Registration:

The Bidder shall be a body corporate incorporated in India under the Companies Act, 1956 or

(including amendments thereto), and shall submit a certified copy of its Certificate of

Incorporation along with the Bid. Proprietorship and Partnership firms having valid registration

from the concerned Government authorities shall also be eligible to participate, subject to fulfilling

all terms and conditions of this Bid, including submission of partnership deed/registration

certificate and authorized signatory details. Any entity found to be fictitious, deregistered, or under

liquidation shall be summarily disqualified.

2. Project Experience:

The Bidder shall have cumulative experience in the design, supply, installation, commissioning &

Maintenance of Grid-Connected Solar Rooftop Projects executed within the State of Gujarat only.

Experience from projects outside Gujarat shall not be considered for eligibility evaluation. The

aggregate experience shall be computed based on successfully completed and commissioned of

Grid-Connected Solar Rooftop Projects only, which can be verified with documentary proofs.

3. Financial Eligibility – Turnover and Net Worth:

(a) The Bidder's average annual financial turnover for the last three (3) financial years shall meet

or exceed the threshold specified in the table below.

(b) The Bidder's Net Worth shall have been positive in each of the last three (3) financial years (i.e.

(c) Financial statements shall be audited and certified by a practicing Chartered Accountant.

(Audited Provisional shall be accepted only for the year 2025-26.)

4. Financial and Technical Eligibility:

Average Experience

Installation and Minimum Nos. of

Commissioning successful grid connected

Financial connected

of Grid- solar rooftop Systems

Sr. connected SPV commissioned within the

(in Last Rooftop

No Rooftop last three financial years

three Systems in

Systems with 10 (i.e. FY 2023-24, 2024-25,

Financial Gujarat

years of CMC and 2025-26) with

Year) (Last three

in capacity supporting documents

(in Lakhs) Financial

Minimum of 400 Nos. of

successful solar rooftop

Systems commissioned

01 to 06 KW 700 2200 (any capacity) within last

three financial years (i.e.

2025-26) with supporting

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

The bidder must furnish the above-mentioned details in Annexure-2, attach it to the bid

documents, and submit supporting documentary evidence for the same.

All bidders must strictly comply with the minimum site requirement as per the eligibility matrix

GEDA reserves the absolute right to physically verify, cross-check with beneficiaries, or request

third-party validation of any project claimed for eligibility. If any claimed project is found to be

non-existent, non-functional, misrepresented, or not commissioned within the stipulated

timeframe, the Bidder's credentials for such project(s) shall be disregarded for evaluation. If the

disallowed projects cause the Bidder to fall below the eligibility threshold, the Bid shall be

summarily rejected. Further, such misrepresentation may attract consequences as per Clause No.

12 of Part-3 of Bid Document. GEDA's assessment of a Bidder's capability and experience shall be

subjective, final, and not open to challenge.

5. Mandatory Licenses and Registrations:

The Bidder shall hold and submit valid, current copies of the following statutory

registrations/licenses, failing which the Bid shall be summarily rejected:

(a) GST Registration: Valid GSTIN certificate, with the Bidder's legal name matching the Bid

(b) EPF/ESI Compliance: Proof of registration under the Employees' Provident Funds and

Miscellaneous Provisions Act, 1952, and Employees' State Insurance Act, 1948 (if applicable).

(c) Electrical Contractor License: Valid Electrical Contractor License issued by the concerned

State Authority, authorizing the Bidder to undertake electrical works. The license shall be valid

at the time of Bid submission and throughout the contract period. Bidder shall also submit an

undertaking on company’s letterhead as per annexure -13 regarding the same.

6. The Bidder Should Be Empaneled with DISCOM/GUVNL (e.g. PM-SGMBY) for installation of

solar rooftop systems, and/or Should have Valid experience in GEDA for the same work. Current

proof of such registration (e.g., portal screenshot for verification of the details) must be submitted

with the Technical Bid. Failure to provide satisfactory, verifiable evidence shall result in

summary disqualification.

7. Bidder shall submit duly signed and stamped undertaking as per Annexure-4 on company’s letter

8. Bidder shall submit duly signed and stamped Notarized undertaking as per Annexure-5.

9. Bidder shall submit duly signed and stamped Notarized undertaking as per Annexure-13.

10. Bidder shall submit duly signed and stamped Notarized undertaking as per Annexure-15.

11. Bidder shall submit duly signed and stamped undertaking as per Annexure-16 on company’s letter

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Part - 3: General Terms and Conditions

1. Definitions and Interpretation:

(a) "GEDA" shall mean the Gujarat Energy Development Agency, acting through its Director or

duly authorized representative, with its head office at 4th Floor, Block No. 11 & 12, Udyog

Bhavan, Sector-11, Gandhinagar – 382 017, and shall include its successors, assignees, and

authorized representatives.

(b) "Bidder" shall mean the entity who has Submitted Offer to GEDA.

(c) “TPI” shall mean Third Party Inspection Agency Nominated/Authorized by GEDA.

2. Deemed Examination, Clarifications and Acceptance of Tender Documents:

The Bidder shall be deemed to have carefully examined, understood, and accepted all documents,

specifications, terms, and conditions forming part of this Tender. If the Bidder identifies any

discrepancy, omission, or ambiguity in the Tender Document or has any doubt regarding the

meaning, interpretation, or application of any provision, the Bidder shall immediately intimate

GEDA in writing and seek clarification within three (3) calendar days from the date of Tender

announcement and, in any case, prior to bid submission. No representation, query, or request

submitted after this period shall be entertained, and clarifications issued by GEDA shall be final and

3. Bidder's Responsibility to Understand Scope:

Before submission, Bidders shall satisfy themselves fully regarding the scope of work, technical

requirements, specifications, site conditions and all other relevant factors. Ignorance or

misunderstanding shall not constitute a ground for deviation, claim, or dispute at any later stage.

4. Submission of Offers – Mode & Timelines:

(a) Online Offers shall be submitted complete in all respects, including all schedules, annexures, and

documents specified in the Tender Document, via https://tender.nprocure.com.

(b) Physical Offers, if expressly permitted, shall be received at the GEDA office only up to the date

and time expressly mentioned in the TENDER NOTICE.

(c) Late submissions, whether online or physical, shall be summarily rejected without further

5. Superscription of Physical Bid Envelopes:

Physical bid documents, if submitted, shall be placed in sealed envelopes clearly superscribed with:

"Tender for Supply, Installation & Commissioning of Grid-Connected Solar Rooftop System on

Government Buildings with 10 Years Comprehensive Maintenance Contract Period in the State of

Gujarat during the Year 2026-27 - Capacity Range 01 to 06 kW." Envelopes not bearing this exact

superscription may be rejected without opening.

6. Language of Submission:

All information, declarations, and documents forming part of the Offer shall be submitted in

English only. Any document originally in another language must be accompanied by a duly

certified English translation. Failure to comply shall result in disqualification of the Offer.

7. Mandatory Signing, Stamping & Authentication:

(a) Every page of the Tender document shall be duly signed and stamped by the Bidder or its

authorized signatory as a token of acceptance of all terms and conditions herein.

(b) Any erasure, overwriting, or correction shall be duly initialed, signed, and stamped by the

authorized signatory(ies).

(c) Failure to sign/stamp any page, or unauthenticated changes, shall render the Offer non-

compliant and liable for rejection at GEDA's sole discretion.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

8. Prohibition on Influence:

Any attempt by the Bidder, its representative, or agent to influence the decision regarding the Offer,

whether officially or otherwise, shall render the Offer liable to summary rejection.

9. Relationship with GEDA Employees:

The Bidder shall mandatorily submit an undertaking on the company’s letterhead stating that the

Bidder, its partners, directors, and key personnel are not related to any employee of GEDA, as

specified in Annexure-4. Non-submission of the same shall render the Offer liable to summary

10. Document Submission, Verification & Evidence:

(a) Bidders shall submit self-certified copies of all documents supporting their claims, qualifications,

and experience.

(b) Original documents must be produced for verification by GEDA officials upon request.

(c) Details of similar work executed only within the last three (3) years, along with copies of work

orders and completion certificates from clients, must be attached.

(d) GEDA's verification and acceptance of documents shall be final. Submission of false, forged, or

misleading documents shall attract consequences under Clause No.12 of Part-3 herein.

11. “No Deviations” Declaration Mandatory:

(a) Any deviation from Tender bid document shall not be accepted.

(b) Bidder shall submit the under taking on company’s letter head regarding No deviation for

Tender bid document as per Annexure-5.

12. Consequences of Misrepresentation, Fraud or Withdrawal:

(a) If any information furnished by a Bidder is found to be false, concealed, suppressed, or incorrect

at any stage—including during Tender finalization, evaluation, or post-award the Offer may be

liable for immediate rejection.

(b) The Bidder may be debarred from participating in all business with GEDA for a period of three

(3) years from the date of such finding, and the EMD shall stand forfeited absolutely.

(c) This is without prejudice to any other legal or contractual remedies available to GEDA,

including civil/criminal proceedings.

13. Tender Fee & Earnest Money Deposit (EMD)

(a) All Tenders shall be accompanied by the requisite Tender Fee & EMD as mentioned in the

(b) Any Tender not accompanied by adequate Tender Fee & EMD, or with Tender Fee & EMD in

non-conforming format, shall be summarily disqualified. (Format for EMD in the form of bank

Guarantee “Annexure-10”).

(c) No relaxation, exemption, or condonation shall be granted, except for exemptions under the

Gujarat State Procurement Policy, 2024 dated 14.03.2024, subject to submission of valid proof

and Documentation. If any bidder seeks exemption from EMD, Bidder has to submit an

undertaking as per annexure 14 of the bid document.

(d) EMD shall be submitted as Demand Draft/Bank Guarantee per Clause 14 herein.

14. Submission of Tender Fee & EMD – Format & Bank List:

(a) The requisite Tender Document Fee shall be submitted in favour of Gujarat Energy

Development Agency, payable at Gandhinagar, in the form of a Demand Draft.

(b) The requisite EMD shall be submitted in favour of Gujarat Energy Development Agency,

payable at Gandhinagar, either in the form of a Demand Draft or a Bank Guarantee issued by

any of the banks listed in Annexure-I of the Bid Document. The Bank Guarantee, if submitted,

shall be valid for a period of Six months with an additional grace period of two months.

(c) Non-compliance shall result in Bid rejection.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

15. Return of EMD to Unsuccessful Bidders:

(a) The EMD of unsuccessful Bidders shall be returned without interest after finalization of the

Tender process, subject to deduction of any applicable banking charges.

(b) GEDA shall not be liable for any delays in return arising from banking procedures, force

majeure, or reasons beyond its reasonable control.

16. Offer Validity:

The validity of the tender and the offers submitted thereunder shall be one (1) year commencing

from the date of publication of the tender advertisement. The Director, GEDA, reserves the right to

extend the said validity period further at their sole and absolute discretion, without assigning any

reasons thereof.

17. Right to Accept, Reject or Modify:

(a) GEDA reserves the absolute, sole, and unconditional right to reject any or all Offers, or to

accept any Offer in whole or in part, without assigning any reason thereof.

(b) GEDA further reserves the right to place orders on one or more Bidders at the lowest discovered

price or otherwise, as per its sole discretion.

(c) The decision of GEDA in all matters relating to this Tender shall be final, binding, and not

subject to challenge.

(d) The Director, GEDA reserves the absolute and unconditional right to modify the terms, rates,

quantities, or scope of any offer at their sole discretion. Any such modification made by the

Director, GEDA shall be final, binding on all bidders, and shall not be subject to challenge,

objection, or appeal by any bidder.

18. No Automatic Entitlement Based on Price:

GEDA shall undertake a comprehensive evaluation of all submissions, considering technical

capability, financial eligibility, commercial terms and other relevant criteria. The submission of the

lowest financial offer shall not, in itself, confer any automatic entitlement to the award. GEDA

reserves the right to reject any offer that is determined to be materially unrealistic, commercially

unviable, or non-compliant with the stated eligibility requirements. In such instances, GEDA may,

at its sole discretion, decline the offer and initiate appropriate consequential actions as deemed fit

under the applicable tender guidelines. The decision of the Director, GEDA, in this regard shall be

final and binding.

19. Consequences of Failure to Accept Work Order or Withdrawal:

In the event the successful Bidder fails to accept the Work Order within the stipulated time,

withdraws its Offer during the validity period, or fails to proceed with the award for any reason

whatsoever, Director GEDA reserves the right to forfeit EMD/Security Deposit and to initiate

further action as deemed fit, including debarring from participation in all business with GEDA for a

period up to three (3) years from the date of such finding.

20. Letter of Intent (LOI) :

(a) Discovered Bidders shall be issued a Letter of Intent (LOI).

(b) The LOI is conditional and does not constitute a binding contract. A formal Work Order shall be

issued only upon satisfactory completion of all required formalities.

(c) Failure to comply with LOI conditions within stipulated time may result in automatic

cancellation, forfeiture of EMD, and eligibility for debarment as per Clause No.19 herein.

21. Force Majeure:

Delay arising solely from events beyond the Bidder's reasonable control and without its fault or

negligence—including acts of God, war, civil commotion, governmental action in sovereign

capacity, floods, epidemics, strikes, lockouts or any other reasonable valid reasons may be

considered for extension only if: (i) The Bidder notifies GEDA by telephone/email/fax within

hours of occurrence; (ii) Written confirmation with documentary evidence is submitted within

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

seven (7) days of commencement and cessation. Grant of extension of time, if any, shall be solely at

the discretion of the Director, GEDA. No Bidder shall have any automatic right to claim extension

of time, and the decision of the Director, GEDA, in this regard shall be final and binding.

22. Compliance with Laws, Regulations & Statutory Requirements:

(a) Obligation to Comply with Applicable Laws:

The Bidder shall, at its sole cost and expense, strictly comply with all applicable Central, State,

and Local laws, statutes, rules, regulations, by-laws, notifications, circulars, guidelines, orders,

and statutory requirements (hereinafter collectively referred to as "Applicable Laws") in force

from time to time, pertaining to the execution, supervision, safety, quality, environmental

standards, labour welfare, taxation, insurance, and completion of the Works under this Contract.

(b) Compliance with Premises-Specific Requirements:

Without prejudice to the generality of the foregoing, the bidder shall also adhere to all

administrative directives, security protocols, operational guidelines, and site-specific regulations

issued by the Concerned Organization (i.e., the government department/institution/agency in

whose premises the Works are to be executed), as communicated by GEDA or directly by such

Concerned Organization. The bidder shall obtain all necessary permissions, clearances, and no-

objection certificates required for entry, mobilization, and execution of works at such premises.

(c) Continuing Obligation – Amendments and Updates:

The bidder's obligation under this Clause shall be continuing and dynamic. The bidder shall

promptly adopt and implement any amendments, modifications, substitutions, or re-enactments

of Applicable Laws, as well as any new guidelines, circulars, or regulatory directives issued by

any competent authority during the term of the Contract, even if such changes occur after the

date of bid submission or contract award.

23. Sub-letting and Joint Ventures:

The Bidder shall not transfer, assign, sublet, or delegate the Contract, or any substantial part

thereof, to any third party, nor enter into any arrangement that would result in any form of joint

venture, as such arrangements are not permissible under this tender.

24. Default in Performance & Remedial Action by GEDA:

If the Bidder neglects to execute the work with due diligence, refuses to comply with reasonable

written instructions, or fails to rectify deficiencies within seven (7) days of a written notice, GEDA

shall be at liberty to execute the work or any part thereof through any other agency at the risk and

cost of the defaulting Bidder. All additional costs and expenses incurred in this regard shall be

recoverable from the Bidder through any lawful manner, including but not limited to deduction

from pending bills, encashment of securities, and/or initiation of legal action.

Furthermore, in the event of such default, GEDA reserves the right to suspend or debar the

defaulting Bidder from participating in any future tenders, bids, or business dealings with GEDA

for a specified period, as determined by the Competent Authority.

25. Access, Inspection & Quality Assurance:

(a) GEDA and its authorized/nominated representatives/Third Party Inspection Agencies shall have

unconditional access, at any times, to inspect any work, material, or process undertaken under

(b) GEDA's acceptance or inspection at any stage shall not relieve the Bidder of its obligations or

liability for latent defects, non-conformity, or future failures.

26. Authorized works and execution:

Any work shall be commenced or executed only upon allocation by GEDA. Any work undertaken

without such allocation shall be considered unauthorized and will not be paid for. GEDA reserves

the right to instruct its removal at the Bidder’s risk and cost. All expenses incurred towards removal

shall be borne by the Bidder.

27. Variation, Suspension or Termination:

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

GEDA reserves the right, at any time during the contract period and by written notice to the Bidder,

to stop the work altogether, reduce the scope, or cut down specific portions of the allocated work;

provided that in the event the Successful Bidder fails to fulfill any criteria/clause of Scope of Work

of this Tender Document and/or not complete the work within the time stipulated in the Work Order

and/or and any other work related issue/dispute, GEDA shall be at liberty to stop, reduce, or

terminate the work, and such failure shall constitute a default entitling GEDA to execute the

remaining work through any other agency. Also, GEDA may debar such bidder from participating

in all business with GEDA for a period up to three (3) years from the date of such finding, as per

discretion of Director, GEDA.

28. Packing, Marking, Transit & Delivery Responsibility:

(a) All equipment and materials shall be packed in accordance with best industrial practices and

relevant standards to withstand transport, handling, and outdoor storage in tropical humid

(b) The Bidder shall be solely responsible for any loss, damage, or deterioration arising from

inadequate or improper Packing, Transport & Delivery.

(c) Packages shall be clearly marked with caution symbols, weight, order number, contents,

handling instructions, and orientation arrows.

(d) The Bidder shall ascertain and comply with all transport limitations prior to shipment.

29. Publicity, Confidentiality & Intellectual Property Restriction:

(a) The Bidder shall not use, publish, display, or use any photograph, testimonial, case study, or

publicity material relating to this work or GEDA without GEDA's prior permission.

(b) Breach of this clause shall entitle GEDA to seek injunctive relief, claim damages, and/or

terminate the Contract without prejudice to other remedies.

(c) Bidder shall submit an undertaking regarding the same as per annexure-16 of the Tender

30. Dispute Resolution & Arbitration:

(a) In the event any question, dispute, or difference arises between GEDA and the Bidder(s)

concerning the Work Order—except for matters for which a specific decision-making

mechanism has been expressly provided under this Agreement—either party may notify the

other in writing of such dispute. The dispute shall, in the first instance, be referred to the

Director of GEDA for resolution,

(b) The arbitration proceedings shall be governed by the provisions of the Arbitration and

Conciliation Act, 1996 (or any statutory modification or re-enactment thereof in force at the

time of the dispute), along with the rules made thereunder. The arbitral award shall be final,

binding, and enforceable upon all parties.

(c) Subject to arbitration, the courts at Gandhinagar, Gujarat, shall have exclusive jurisdiction over

any legal proceedings arising from this Project.

31. Service of Notices:

Any notice, statement, or communication sent by GEDA to the Bidder via registered post, speed

post, courier, or email at the address provided in the Bid shall be deemed duly served and complied

as per GEDA’s requirement.

32. Amendments:

GEDA reserves the right to amend, modify, or supplement these Tender Document at any time by

issuing a corrigendum/addendum. Bidders are advised to regularly check the website for updates

and should be well aware of such changes before submission of bid.

33. Project Reporting & Monitoring Compliance:

The bidder shall promptly submit all reports, progress updates, technical data, compliance

certificates, and any other documentation as requisitioned by GEDA for project monitoring and

execution tracking. Such submissions shall be made strictly in the format, medium, and within the

timelines specified by GEDA from time to time. Adherence to all reporting directives shall

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

constitute a fundamental obligation under this Contract. Failure to comply shall be deemed a

material breach, entitling GEDA to withhold payments, impose penalties, or initiate

corrective/termination proceedings, without prejudice to any other contractual or statutory

34. Special Provision for Technically Eligible Bidders of Scrapped Tender n-Procure Tender-d-

(a) In order to expedite the tendering process and leverage the technical evaluations already

conducted, bidders who have been formally declared as "Technically Eligible" by GEDA in the

previously scrapped nProcure Tender ID: 337688 are granted a relaxation and are exempted

from the resubmission of their physical technical bid documents for the present tender.

(b) Further, bidders who have already submitted an EMD in the aforesaid Tender Ref.

GEDA/Solar/2026-27/08 dated 24.08.2026 (Tender ID: 337688), and whose EMD has not been

returned by GEDA, shall not be required to submit a fresh EMD for the present tender. This

exemption is subject to GEDA's verification of the validity, amount, form, and acceptability of

the previously submitted EMD, as well as compliance with the applicable tender conditions.

The existing EMD shall be considered against the present tender accordingly.

(c) Notwithstanding the exemption mentioned in Sub-clause 34 (a), such bidders must

mandatorily submit the following documents and deposits to be considered for the opening

of their Financial Bids:

1. Tender Fee: A non-refundable Tender Fee submitted in the form of a Demand Draft

payable to "Gujarat Energy Development Agency", Gandhinagar.

2. Mandatory Annexures: The following Annexures must be submitted in the prescribed

 Annexure-4 and Annexure-16: Duly printed on the Bidder’s company letterhead.

 Annexure-5, Annexure-13 and Annexure-15: Duly notarized.

 Annexure-14: As per the prescribed format.

3. Signed Tender Document: The entire tender document, duly signed and stamped by the

Bidder’s authorized signatory.

(d) Bidders claiming this relaxation must ensure that their previously submitted technical

documents in nProcure Tender ID 337688 fulfill all the technical eligibility criteria of the

present tender. Furthermore, bidders claiming this relaxation shall mandatorily submit a duly

notarized undertaking in the format prescribed in Annexure-21 attached herewith. GEDA

reserves the right to verify the previously submitted technical documents and may request fresh

submissions or clarifications if any discrepancies are observed or if the technical requirements

have been altered in the present tender.

(e) Bidders claiming this relaxation shall mandatorily upload a scanned copy of the duly notarized

Annexure-21 on the nProcure portal wherever required. However, this uploading requirement

shall not apply to the specific documents and deposits explicitly mentioned in Sub-clause 34(c)

of Part-3 of the General Terms and Conditions, which shall be submitted strictly as per the

instructions stipulated therein.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Part - 4: Technical Specifications

1. COMPLIANCE AND GEDA'S RIGHTS

1.1. Mandatory Compliance:

All proposed projects shall be designed, supplied, installed, and commissioned strictly in accordance

with the technical specifications contained herein, the GERC Net Metering Regulations (as

amended), DISCOM connectivity norms, applicable statutory requirements and their time to time

amendments. Any deviation, shortfall, or non-conformity shall entitle GEDA to reject the offer,

cancel the Work Order in full or in part, impose penalties, or debar the bidder from participating in

all business with GEDA for a period of three (3) years from the date of such finding, and the

EMD/SD shall stand forfeited absolutely, GEDA may exercise its right for such entitlement, if

2. DEFINITIONS & SYSTEM SCOPE

2.1. Grid connected Solar Rooftop System:

A battery-less Solar Rooftop System comprises of: (a) PV Array (crystalline modules); (b) Module

Mounting Structure (MMS); (c) Power Conditioning Unit (PCU) with MPPT, inverter, controls &

protections; (d) DC and AC distribution boards; (e) interconnect cables, junction boxes, earthing &

lightning protection; (f) solar meter, bi-directional energy meter, and isolation switches. The system

shall supplement grid power during daytime.

2.2. Component Compliance:

All components (modules, structures, cables, inverter, etc.) shall conform to the latest applicable

BIS/IEC/international standards. Submission of valid test certificates from NABL-accredited or IEC-

authorized laboratories is mandatory. Non-submission or submission of invalid/expired certificates

shall render the Technical Bid non-compliant.

2.3. System Configuration: The SPV system shall include:

 Solar PV modules (crystalline, ≥400 Wp, Indian Make, DCR Complaint, ALMM-listed)

 Mounting structures

 Junction boxes with SPDs

 DC and AC distribution panels with surge protection

 Earthing, lightning protection, and islanding protection

 UV-resistant, sized cables with proper routing

 Solar meter, bi-directional meter, and check meter (if required).

3. SOLAR PHOTOVOLTAIC MODULES – MANDATORY REQUIREMENTS

3.1. Make, Origin & Domestic Content Requirement (DCR):

(a) Modules shall be crystalline or advanced upgraded technology, ≥400 Wp each, as per latest

standards mentioned in IEC 61215/IS

(b) PV cells and modules shall be of INDIAN MAKE. The Bidder shall submit a self-declaration

from the module manufacturer confirming "Made in India" status before commissioning.

(c) Modules and cells shall be Compliant with the Domestic Content Requirement (DCR) is

mandatory, as per the Ministry of New and Renewable Energy (MNRE) Office Memoranda:

No. 283/54/2018-Grid Solar-Part (1) dated 30.12.2021; No. 283/5/2018-GRID SOLAR dated

283/43/2024-GRID SOLAR dated 19.06.2024 ; No. 283/59/2024-GRID SOLAR dated

19.12.2024; 283/106/2017-GRID SOLAR dated 10.07.2025 and F.No. 283/41/2024-GRID

SOLAR dated 01.03.2026 and its subsequent amendments.

(d) Use of non-ALMM & non-DCR components may result in summary rejection and debarment

from participating in all business with GEDA for a period of three (3) years from the date of

such finding, and the EMD/SD shall stand forfeited absolutely.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

3.2. Technical Qualification & Testing:

(a) Modules shall qualify to IEC 61215/IS 14286 (design qualification) and IEC 61730 Parts 1 &

2 / equivalent IS (safety qualification).

(b) For installations in corrosive atmospheres, modules shall additionally qualify to IEC

(salt mist corrosion testing).

(c) Module efficiency shall be ≥19.50%; wattage <400 Wp shall not be accepted. The

temperature co-efficient power of the PV module shall not be less than -0.45% / °C.

(d) Modules shall be tested and certified by IEC-authorized test centres ; certificates shall be

submitted with before commissioning.

(e) It shall perform satisfactorily in relative humidity up to 85% with temperature between -40°C

to +85°C and shall withstand adverse climatic conditions, such as high-speed wind, blow

with dust, sand particles etc. for wind speed of 150 km/hr on the surface of the panel as per

(f) Module frames shall be corrosion-resistant, preferably anodized aluminum.

3.3. Electrical Tolerances & Identification:

(a) Rated output power tolerance: + 3% only. No negative tolerance in the rated capacity of

solar PV module is allowed.

(b) Peak-power point voltage/current variation across modules/strings: ≤2% from arithmetic

(c) Junction box: IP65-rated, hinged weatherproof lid with captive screws or sealed type, with

bypass diode provision.

(d) I-V curves at STC shall be provided for each module model.

3.4. Traceability Labelling (Mandatory on Each Module):

Modules deployed must use a RF identification tag, each module shall bear a durable, weather-

resistant label containing:

 Manufacturer name (module & solar cell)

 Month & year of manufacture (separate for cell & module)

 Country of origin (separate for cell & module)

 I-V curve parameters: Wattage, Im, Vm, FF

 Unique serial number & model number

 Date of IEC certification & name of test lab

 Traceability information per ISO 9001 & ISO 14001 Non-compliance with labeling shall

result in rejection of the consignment at site.

3.5. Warranties:

(a) Material Warranty: ≥10 years from date of commissioning, covering all defects including

repair and replacement.

(b) Performance Warranty: Power degradation ≤10% after 10 years; ≤20% after 25 years from

(c) Warranty cards in the format of Annexure-8 shall be supplied with each system.

4. MODULE MOUNTING STRUCTURE (MMS) – DESIGN & INSTALLATION

4.1. Material & Corrosion Protection:

(a) The mounting structure steel shall be as per latest IS 2062: 2011 and hot dip galvanization of

the mounting structure shall be in compliance of latest IS 4759 with coating of minimum

microns or Cold Rolled Pre galvanized structure material is also allowed as per IS 277:2003

with minimum 60 microns of galvanization.

(b) Aluminum structures (if used) shall be anodized/coated for corrosion resistance and shall

remain compatible with module frames.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

(c) All bolts, nuts, panel mounting clamps fasteners shall be of stainless steel of grade SS

304/316 and must sustain the adverse climatic conditions.

4.2. Structural Design & Certification:

(a) Structures shall withstand wind speed of 150 km/hr (Gujarat Wind Zone III/IV) as per IS

(Part 3) and as per IEC

(b) Bidder shall submit a Structural Stability Certificate from a licensed Structural Engineer in

the format of Annexure 11 & 12. Non-submission shall render the Bid non-compliant.

(c) Design shall allow easy module replacement and minimize roof space usage without

compromising output.

(d) Tilt angle: 19°–24° as per site solar geometry; may be adjusted to accommodate capacity and

optimum generation requirements.

4.3. Foundation & Roof Compatibility:

(a) Bidder shall assess roof load-bearing capacity and design foundations accordingly to avoid

structural damage.

(b) Foundations: RCC blocks (M25 grade, min. 400×400×300 mm) secured with 12 mm diameter

anchor fasteners (min. 100 mm length), with waterproofing and bonding.

(c) Minimum clearance of panel bottom edge from roof: 300–1200 mm as per site requirement.

(d) The Rectangular/ square hollow pipe section used for the structure should have a minimum

thickness of 2.0 mm. Other than above, the material thickness should be minimum 2.5 mm.

(1) Rafter - The Rectangular/ square hollow pipe section used for the structure should have a

minimum thickness of 2.0 mm. The minimum section should be 60MM*40MM.

(2) Purlin - The Rectangular/ square hollow pipe section used for the structure should have a

minimum thickness of 2.0 mm. The minimum section should be 40MM*40MM

(3) Column - The Rectangular/ square hollow pipe section used for the structure should have a

minimum thickness of 2.0 mm. The minimum section should be 60MM*40MM.

(e) Grouting: PCC 1:2:3; anchoring to withstand 150 km/hr wind pressure.

(f) Any additional cost for structural reinforcement due to roof condition shall be borne by the

Bidder and shall NOT be claimed as a variation.

(g) The structure shall be designed to allow easy replacement of any module and shall be in line with

site requirement. The spacing between modules shall be kept adequate and optimal as per design

requirements and manufacturer recommendations.

(h) Base Plate – Base plate thickness of the Structure should be 5MM for this segment.

5. JUNCTION BOXES, DC AND AC DISTRIBUTION BOARDS

5.1. Junction Boxes (JBs):

a. Material: GRP/FRP/powder-coated aluminum/cast aluminum alloy; IP65-rated;

dust/water/vermin-proof.

b. Termination: Copper bus bars/terminal blocks; cable lugs; single/double compression glands;

EPDM rubber gasket; hinged door.

c. Protection: Each Junction Box shall have High quality Suitable capacity Metal Oxide

Varistors (MOVs) / SPDs, minimum three (03) nos. of Reverse Blocking Diodes. The

Junction Boxes shall have suitable arrangement monitoring and disconnection for each of the

d. For array junction box/ PV combiner box, Bidder may also provide polyamide glands and

MC4 Connectors. The rating of the junction box shall be suitable with adequate safety factor

to interconnect the Solar PV array.

e. Mounting: ≥5 feet height for accessibility; ferrules and markings for identification.

f. Copper bus bars/terminal blocks housed in the junction box with suitable termination threads

Conforming to IP65 standard and IEC 62208 Hinged door with EPDM rubber gasket to

prevent water entry. Single /double compression cable glands.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

5.2. DC Distribution Board (DCDB):

a. Enclosure: IP65, dust/vermin-proof; copper bus bars of adequate size; designed for 45°C

ambient, 80% humidity, dusty conditions.

b. Protection: DC MCBs/MCCBs, It Should be meet IEC

Surge Protection Devices; Surge Protection Devices (SPDs) must comply with

IEC 61643;isolation provision.

c. Function: Receive DC from array; feed to inverter with overcurrent/overvoltage protection.

d. Installation of DCDB is mandatory while installation of solar rooftop system.

5.3. AC Distribution Board (ACDB):

(a) Enclosure: Metal-clad, floor-mounted, IP54 (indoor) / IP65 (outdoor); designed for 45°C

ambient, 80% humidity, dusty conditions.

(b) Components: Switches/circuit breakers conforming to IEC 60947 / IS 60947 Parts I–III;

surge Protection Devices; changeover switches.

(c) MCB shall be used for currents up to 63 Amperes, and MCCB shall be used for currents

greater than 63 Amperes. RCCB shall be used by the Agency if required for successful

operation of the PV system

(c) Grid Interface: Interconnection to LT bus bar; compliance with Indian Electricity Act &

Rules (latest amendment).

(d) Operational Tolerance: Voltage ±10%; Frequency ±3 Hz.

6.1. Capacity & Configuration:

(a) Combined inverter wattage ≥ rated plant capacity at Standard Testing Conditions.

(b) MPPT integrated to maximize energy yield; PCU/array sizing ratio optimized for site

(c) Single-phase/Three-phase as per site requirement; phase-balancing arrangement mandatory

for single-phase inverters in three-phase systems.

6.2. Technical Parameters (Minimum):

Parameter Requirement

Switching Devices IGBT/MOSFET

Control Microprocessor/DSP

AC Output 415V/3-phase/50Hz or 230V/1-phase/50Hz

Grid Sync Range ±3 Hz or wider

Ambient Temperature -20°C to +50°C

Humidity 95% non-condensing

Enclosure Protection IP54 (indoor) / IP65 (outdoor)

Grid Voltage Tolerance -20% / +15%

No-load Losses <1% of rated power

Grid Frequency Tolerance +3 or more

Efficiency (CEC/Euro)  Peak Efficiency At least 96%, measure as per

 Euro Efficiency At least 95%, measure as per

Power Factor >0.9

Communication interface RS 485 with Modbus (Successful bidder has to

submit Modbus register address map)

Anti-islanding Built-in, IEC 62116 compliant

Protections  Over voltage (both input and output)

 Over current (both input and output)

 Over/Under grid frequency

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Over temperature 

Short circuit 

Surge voltage induced at output due to

external source

 Anti-islanding

Recommended LCD  Output power (W)

Display on Inverter  Daily Energy (Wh)

 cumulative energy (Wh)

 DC voltage (V)

 DC current (A)

 AC voltage (V)

 AC frequency (Hz)

 AC current (A)

6.2.1. The inverter shall have an RS-485 interface and support communication of its

operational parameters and logs over Modbus protocol. The register

mapping/memory mapping of the inverter data shall be made available by the

Empanelled Agency from the inverter supplier to the DISCOMs/GUVNL.

6.3. Testing & Certification:

(a) Inverters shall comply with IEC 61683/IS 61683 (efficiency) and IEC 60068-2 series

(environmental testing) or equivalent BIS standards.

(b) Testing shall be conducted at MNRE-approved/NABL/BIS/IEC-accredited laboratories.

Imported PCUs require certification from internationally recognized test houses.

(c) IEC-certified inverters with built-in anti-islanding, LCD digital display for real-time data.

LCD / LED for status display.

6.4. Functionality:

(a) Fully automatic operation: wake-up, synchronization, grid-following, shutdown.

(b) Reactive power support capability; internal protection against feeder faults and lightning.

7.GRID INTEGRATION, METERING & CONNECTIVITY

7.1. Grid Synchronization & Safety:

(a) Inverter output shall synchronize with grid frequency/voltage; automatic disconnection upon

grid failure, under/over voltage, or frequency deviation.

(b) RCCB at utility end for manual disconnection during maintenance.

(c) Compliance with GERC Net Metering Regulations and DISCOM technical standards for

interconnection.

7.2. Metering Requirements:

(a) Solar meter and bi-directional energy meter (accuracy class as per DISCOM/GERC norms)

shall be installed for import/export measurement. The check meter and any other components

required as per DISCOM/GERC norms shall be installed by the installer.

(b) Bidder shall obtain DISCOM approval/NOC for connectivity, technical feasibility, and

synchronization before commissioning and submit proof to GEDA. Non-submission shall

delay payment and attract penalties.

(c) Reverse power relay and no-volt relay (second line of protection) shall be mandatory be

installed on 10 kw and above capacity and as per DISCOM/Statutory requirements.

7.3. Power Flow Priority:

Generated power shall prioritize internal consumption; excess power shall be exported to grid as

per prevailing regulations.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

8.PROTECTION SYSTEMS

a. Lightning Protection:

1) The SPV power plant shall be equipped with a comprehensive lightning and overvoltage

protection system to safeguard all PV modules, inverters, and associated electrical

2) The primary objective of the protection system shall be to limit overvoltage to a safe and

tolerable level before it reaches sensitive equipment, thereby preventing damage and

ensuring system reliability.

3) Overvoltage sources shall include, but not be limited to:

Direct lightning strikes

Indirect/induced lightning effects

Atmospheric disturbances

Switching transients

4) The entire area occupied by the SPV array shall be adequately protected against lightning by

installing an optimized number of lightning arrestors to ensure complete coverage.

5) Lightning protection design and installation shall comply with the requirements of IEC

62305 (latest edition).

6) Suitable types of lightning protection devices shall be used, including:

 Franklin Rod type Lightning Arrestors

 Any other approved equivalent technology

7) Protection against induced overvoltages shall be provided using:

 Metal Oxide Varistors (MOVs)

 Surge Protection Devices (SPDs) installed at DCDBs, ACDBs, inverter terminals,

and other critical points

8) SPDs shall be deployed in distribution boards and at all locations where surge protection is

required to protect equipment from transient overvoltages.

9) A dedicated, separate, and maintenance-free earthing system shall be provided for lightning

protection to ensure safe and effective dissipation of surge currents into the ground.

10) The lightning current shall be safely diverted to earth through low-impedance paths, ensuring

that transient energy does not pass through sensitive equipment.

11) Down conductors connecting lightning arrestors to earth pits shall:

 Have adequate current carrying capacity as per IEC

 Be routed through the shortest and straightest path possible

 Be mechanically protected against damage

12) As per IEC 62305 requirements for LPS Class III, the minimum conductor size shall be:

 Copper conductor with a cross-section of 16 mm², or

 Equivalent material with matching electrical and mechanical properties

13) All components of the lightning protection system shall be properly bonded and integrated

with the overall plant earthing system to ensure equipotential conditions.

14) The complete system shall be designed to provide a reliable alternate path for lightning and

induced transients, minimizing risk to plant infrastructure and ensuring long-term operational

15) Separate pipe for running earth wires of Lightning Arrestor shall be used.

b. Surge Protection:

(a) Internal SPDs: Three MOV-type arrestors in Y-configuration (+ve, -ve to earth).

(b) SPDs at DCDB, ACDB, and inverter input/output.

1. General Requirements

a) The complete earthing system for the SPV power plant shall be designed, installed, and

commissioned in accordance with the latest revisions of IS 3043, CEA (Measures relating to

Safety and Electric Supply) Regulations, and relevant IEC standards.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

b) The system shall ensure personnel safety, equipment protection, and reliable operation under

normal and fault conditions.

2. Earthing of PV Array Structures

a) Each module mounting structure (MMS) and array structure within the PV yard shall be

effectively grounded as per IS

b) All array structures shall be interconnected and connected to designated earth pits through

properly sized earthing conductors.

c) Each string/array shall be grounded to ensure electrical continuity and safety.

3. Earthing of Equipment and Systems

a) All electrical equipment including inverters, junction boxes (ACDB/DCDB, LT panels,

transformers, and switchgear shall be properly earthed.

b) The LT power system and switchyard shall be connected to a properly designed earthing

c) All metallic enclosures, cable trays, conduits, and structural steel shall be effectively bonded

d) Earthing of all equipment shall comply with CEA Safety Regulations.

4. Lightning Protection Earthing

a) Lightning arrestors/masts installed in the PV field shall be connected to dedicated earth pits.

b) Lightning protection earthing shall be kept separate from DC and AC earthing systems to

avoid surge propagation.

c) The design shall ensure safe dissipation of lightning currents into the ground.

5. Type of Earthing System

a) All earthing installations shall be of maintenance-free type using approved electrodes (e.g.,

copper bonded/GI/chemical earthing).

b) The earthing electrode shall have a minimum length of 1.5 meters or as required to achieve

desired earth resistance.

c) Backfill material shall be of high conductivity and long-lasting nature.

6. Earth Resistance Requirements

a) Earth resistance values shall be maintained as low as possible to meet safety and protection

b) Earth resistance shall be tested during commissioning and periodically thereafter.

7. Earthing Grid and Network

a) The earthing system shall consist of a network of buried conductors (earth gri and electrodes

distributed across the plant area.

b) Earth grids shall be provided in switchyard areas and extended to all major equipment

c) The system shall ensure a low-impedance path and effective fault current dissipation.

8. Mechanical & Electrical Integrity

a) The complete earthing system shall be mechanically robust and electrically continuous.

b) All joints shall be made using exothermic welding/approved clamps to ensure long-term

c) The system shall provide an independent and low-resistance return path to earth.

9. Provision for Testing & Maintenance

a) Each earthing pit shall be provided with a bolted disconnecting (test) link for periodic

measurement of earth resistance.

b) Inspection chambers with covers shall be provided for easy access.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

c) The system shall be designed for ease of inspection and maintenance.

10. Earthing Busbar/Cable Arrangement

a) Earthing busbars/cable shall be provided in all switchgear and control panels.

b) The earthing busbar/cable shall be connected at both ends to the main earthing grid for

c) All equipment and components shall be individually earthed and looped to the earthing

11. Segregation of Earthing Systems

Separate earth pits shall be provided for:

a) DC side earthing

b) AC side earthing

c) Lightning arrestor earthing

These systems shall be interconnected only as per design requirements to maintain safety and

avoid interference.

12. Earthing for Buildings and Structures

a) Earthing electrodes and conductors shall be laid in soil and, where required, embedded in

concrete for buildings and control rooms.

b) All metallic structures within buildings shall be connected to the earthing system to ensure

equipotential bonding.

13. Compliance & Documentation

a) The contractor shall submit earthing design calculations, layout drawings, and test reports.

b) All materials and installation practices shall comply with relevant IS/IEC standards.

c) Proper records of testing and commissioning shall be maintained.

d. Islanding Protection:

 Inverters shall incorporate anti-islanding per IEC 62116; automatic disconnection upon

 Additional protection for under/over voltage conditions. ( Separate RCCB switch at

utility end for maintenance safety.

9. CABLES & CABLE MANAGEMENT SYSTEM FOR SPV POWER PLANT

1. Conductor Material & Construction

a) All cables shall be of multi-stranded, annealed, high-conductivity copper conductors to

ensure low resistance and high reliability.

b) For AC applications, aluminium conductor cables may be used subject to design approval

and compliance with applicable standards.

2. Insulation & Sheathing

a) Cables shall be provided with PVC Type ‘A’ pressure extruded insulation or XLPE

insulation, suitable for the rated voltage and operating conditions.

b) The outer sheath shall be UV-resistant PVC/XLPE, suitable for prolonged outdoor

exposure in solar plant conditions.

c) Insulation and sheath shall be resistant to moisture, heat, abrasion, and environmental

3. Voltage Rating & Application

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

a) All cables shall be suitable for a working voltage of up to and including 1100 V or higher

as per system requirements.

b) DC cables used in PV arrays shall be specifically designed for solar applications, with

enhanced UV and ozone resistance.

4. Armouring & Installation

a) Cables intended for underground installation shall be armoured (GI wire/strip armouring

or equivalent) to provide mechanical protection.

b) Armouring shall comply with relevant standards and be suitable for site conditions.

5. Cable Routing & Management

a) A complete cable management system shall be provided, including: Cable trays, Cable

ladders, Tray covers (where required for protection)

b) Cable trays shall be hot-dip galvanized or equivalent corrosion-resistant material suitable

for outdoor installation.

c) Proper segregation shall be maintained between DC, AC, and communication cables.

6. Standards & Compliance

a) All cables shall conform to the latest editions of applicable IEC and BIS (IS) standards.

b) The following standards (or their latest revisions/equivalents) shall be applicable: IS 694 /

IEC 60227 – PVC insulated cables up to 1100 V, IS 7098 (Part 1) / IEC 60502-1 – XLPE

insulated power cables up to 1100 V, IEC 60228 – Conductors of insulated cables, IEC

60332 – Flame retardant properties, UV resistance requirements for outdoor installation

(as per relevant IEC standards)

c) Cables shall also comply with general test and measuring methods as per applicable

IS/IEC standards.

7. Testing & Quality Assurance

a) All cables shall be factory tested and supplied with test certificates.

b) Routine, type, and acceptance tests shall be carried out as per relevant standards.

c) Visual inspection and site testing shall be conducted prior to commissioning.

8. Safety & Performance Requirements

a) Cables shall be flame retardant, low smoke (FR/FRLS/LSZH as applicable), and suitable

for safe operation in solar power plants.

b) Voltage drop and current carrying capacity shall be within permissible design limits.

c) Proper identification, tagging, and termination practices shall be followed.Multi Strand,

Annealed high conductivity copper conductor PVC type ‘A’ pressure extruded insulation

or XLPE insulation. Overall PVC/XLPE insulation for UV protection Armoured cable for

underground laying. All cable trays including covers to be provided. All cables conform

to latest edition of IEC/equivalent BIS Standards as specified below: BoS item /

component Standard Description Standard Number Cables General Test and Measuring

Methods, PVC/XLPE insulated cables for working Voltage up to and including

V,UV resistant for outdoor installation IS /IEC 69947. Aluminium cable may be used on

the AC-side of the PV system.

10. PERFORMANCE

Performance Ratio (PR) Measurement:

PR calculation per IEC 61724:

PR (%) = [Instantaneous AC Power (W)] / [Irradiance (W/m²) × Module Area (m²) × No. of

Modules × Module Efficiency] ×

PR at commissioning shall be ≥70%; failure shall entitle GEDA to withhold commissioning payment

and invoke remedies.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

11. DOCUMENTATION, MANUALS & TRAINING

11.1. Technical Documentation:

(a) Two sets of engineering drawings, single-line diagrams, installation manuals, and O&M

manuals in English and Gujarati shall be supplied.

(b) Module layout drawings, shadow analysis reports and licensed electrical contractor

certificates shall be submitted to GEDA for each site prior to commissioning.

11.2. Beneficiary Handover:

(a) User-friendly instruction manual in Gujarati per system, covering operation, safety,

maintenance, and troubleshooting.

(b) Hands-on training for beneficiary representative on primary troubleshooting, Do's & Don'ts,

and complaint lodging.

12. BILL OF MATERIAL & SHADOW ANALYSIS

12.1. Bill of Material (BoM):

Bidder shall submit a detailed BoM with quantities, makes, models, and standards for all

components along with the Offer.

12.2. Shadow Analysis:

Bidder shall conduct site-specific shadow analysis after site allotment and asses site conditions

prior to installation of solar rooftop systems to minimize shading losses; failure to account for

shadows leading to performance shortfall shall be Bidder's liability. If any change in the design

is required after installation of the system due to shadow effect, bidder shall make appropriate

changes for such design on its own cost & and no reimbursement shall be paid by GEDA.

13. SAFETY, DISPLAY & FINAL PROVISIONS

13.1. Electrical Safety:

Bidder shall assume full responsibility for electrical safety of installation, grid connectivity,

and compliance with Electricity Act 2003, CEA guidelines, and IS 732. Any accident or loss

due to Bidder's negligence shall be its sole liability.

13.2. Display Board:

A GI sheet display board (12"×6", 20 SWG) with manufacturer details, contact information,

and emergency numbers shall be installed near solar meter and inverter.

13.3. Final Provision:

By submitting the Bid, the Bidder unequivocally accepts all specifications, acknowledges

GEDA's discretionary rights, and agrees that any ambiguity shall be interpreted solely by

GEDA. No claim of ignorance, oversight, or implied waiver shall be entertained.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Part - 5: Scope of Work

1. Turnkey Basis:

The work of tentative cumulative capacity of 50 MW (approximately INR 256 crores) under this

tender with shall be executed on a strict "Turnkey Basis", wherein the Successful Bidder shall

assume full, sole, and unconditional responsibility for: survey, design, TFR & CEI Charges and its

payments, supply of Solar Rooftop Systems with all accessories and equipment, metering,

installation, testing, commissioning, insuring and Comprehensive Maintenance Contract (CMC)

services for ten (10) years, including free Replacement, Service & Maintenance of spare parts

against defects for the entire CMC period. The quoted rates shall be all-inclusive as per Financial

Bid Guidelines mentioned in Part - 9; no additional claims for scope items shall be entertained.

2. Regulatory Approvals & Permissions:

The Scope expressly includes obtaining all necessary approvals, clearances, and payments related to:

(a) Concerned DISCOM: TFR, net-metering connectivity agreements, grid synchronization

approval, connectivity charges, meter procurement/testing charges, SMC box charges, and

network strengthening charges as per GERC Regulations and any other charges applicable as per

statutory guidelines.

(b) Chief Electrical Inspector (CEI): Drawing Approval, Charging Approval, any other compliance

certificates & its payment applicable as per statutory guidelines.

(c) The Bidder shall bear all costs, fees, and procedural delays associated with obtaining these

approvals. It is Bidder’s sole responsibility to secure approvals within stipulated timelines. If any

delay in project arises due to reasons arising from aforementioned approvals and payment shall

be considered as bidder’s negligence and shall attract consequential actions on GEDA’s part as it

3. Site Survey & Feasibility Verification:

(a) The Bidder shall conduct physical visit for technical and documentary verification of allotted

sites. It shall be bidder’s sole responsibility to verify structural feasibility, shadow analysis, roof

load assessment, beneficiary ownership, Beneficiary’s Consent Letter documents, and any other

documentation required for the project.

(b) All survey findings shall be documented and submitted to GEDA within fifteen (15) days of site

allotment. Inaccurate or misleading survey reports shall constitute misrepresentation, and GEDA

may take appropriate actions as deemed fit.

4. Portal Registration & Statutory Compliances:

The Bidder shall register each project on the GEDA online portal/designated portal, pay requisite

fees, upload technical documents, and maintain portal compliance throughout the project lifecycle.

5. Design, Supply, Installation & Commissioning:

The Bidder shall execute design, civil work, supply, erection, testing, installation and

commissioning of grid-connected Solar Rooftop System strictly as per the Technical Specifications

mentioned in Part – 4 of the Bid document.

6. Metering & Protection Systems:

Installation of solar meter, bi-directional energy meter, check meter, second-line protection devices

(reverse power relay, no-volt relay) and any other equipment’s required as per prevailing

DISCOM/GERC norms or any other applicable statutory guidelines.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

7. Documentation and Digital Submissions:

(a) The Bidder shall, for the purposes of site allotment, payment processing, progress monitoring,

and any other requirement under this Project, submit all requisite documents, records, reports,

and supporting materials as may be prescribed by GEDA from time to time.

(b) All such submissions shall be made within the timelines stipulated in the Project, work orders, or

as otherwise communicated by GEDA. The Bidder expressly acknowledges that adherence to

these timelines is of the essence of the Contract.

(c) GEDA reserves the right to require the Bidder to upload or submit the aforesaid documents

through any designated digital platform, portal, or system as may be informed. The Bidder shall

ensure strict compliance with all such requirements, including format, manner, and timelines of

(d) It shall be bidder’s sole responsibility to submit the required documents within the prescribed

timelines or through the designated platform. Any delay in the Project Completion Timeline due

to such negligence may result in consequential actions as deemed fit by GEDA.

(a) The total timeline for the completion of the work order under this Tender is Ninety (90) Calendar

(b) Strict Adherence to Timeline: The bidder shall strictly complete all works pertaining to each

phase within the timeline specified in the respective Work Order. Failure to adhere to the

stipulated phase-wise completion schedule shall constitute a breach of contract, entitling GEDA

to take consequential actions, as deemed fit by GEDA.

(c) The issuance of subsequent Work Orders or phases shall not, by itself, entitle the bidder to any

extension of time for previously awarded phases, unless expressly granted by GEDA.

9. Performance Assurance:

(a) The Scope expressly includes the regular cleaning, washing, and preventive maintenance of the

Solar PV Modules to ensure a Quarterly Performance Ratio (PR) of not less than 70%

throughout the ten (10) year CMC period. In the event this target is not met, GEDA reserves the

right to take remedial actions in accordance with Clause 24 of Part 3 of the General Terms and

(a) Quarterly Maintenance & Servicing Reports in Annexure-9 format shall be submitted without

fail for each quarter from date of system commissioning; non-submission shall be treated as

performance default, entitling GEDA to take consequential actions, as deemed fit by GEDA.

(b) GEDA may integrate remote monitoring systems or other devices for monitoring the installed

solar rooftop system, and the bidder shall comply with all monitoring-related requirements as

directed by GEDA from time to time.

10. Insurance Coverage:

(a) The Bidder shall, at its own cost, procure and maintain an All-Risk Insurance Policy covering:

supply, transit, storage, installation, testing, commissioning, grid connectivity, and the entire 10-

year CMC period.

(b) Coverage shall include: material damage, third-party liability, fire, theft, natural calamities,

electrical faults, and public liability.

(c) Lapse of insurance shall constitute breach of contract and entitling GEDA to invoke applicable

remedies, as deemed fit by GEDA.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

11. Warranty & Defect Liability:

(a) The Bidder shall provide free replacement warranty on all spare parts against defects for ten (10)

years from commissioning.

(b) Defects reported during CMC shall be rectified within 7 days of written complaint; failure

entitles GEDA to take necessary action as deemed fit.

(c) Warranty cards in Annexure-8 format shall be supplied with each system.

12. Beneficiary Handover & Training:

The Bidder shall handover each commissioned system to the beneficiary with: instruction manual in

Gujarati, training on operation/troubleshooting, and copy of warranty card.

13. No Implied Waiver or Ambiguity:

(a) By submitting the Bid, the Bidder explicitly accepts the entire Scope as defined herein. Any

ambiguity shall be interpreted solely by GEDA and its decision shall be final and binding to

(b) Scope items not explicitly mentioned but necessary for successful commissioning and 10-year

performance shall be deemed included in the Turnkey obligation.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Part - 6: Tender Evaluation Criteria

SECTION A: PRELIMINARY COMMERCIAL ELIGIBILITY:

1. A non-refundable Tender Fee must be submitted in the form of a Demand Draft payable to

Gujarat Energy Development Agency, Gandhinagar.

2. The Bidder must submit the Earnest Money Deposit (EMD) in the prescribed form (Demand

Draft or Bank Guarantee).

3. The Bidder must be a legally recognized entity, either incorporated in India under the Companies

Act, 1956 or 2013, or a registered Proprietorship/Partnership firm holding valid government

registration, supported by the submission of a Certificate of Incorporation, Partnership Deed.

4. The Bidder must possess a valid Electrical Contractor License.

5. The Bidder must maintain valid statutory registrations, including GSTIN, EPF Registration and

ESI Registration (where applicable).

6. The entire bid document must be duly signed, stamped, and sequentially numbered on every

page by the authorized signatory, in spiral binding.

7. The Bidder must submit a duly filled Declaration in Annexure-4.

8. The Bidder must submit separate notarized undertaking as per Annexure- 5, Annexure- 13 and

9. The bidder must disclose if any exemptions regarding Tender Fee and EMD are applicable with

his/her bids by duly filled Annexure-14.

10. The bidder must submit Notarized Undertaking as per Annexure-21 in accordance with Clause

34 of Part 3 General Terms and Conditions, if applicable.

SECTION B: TECHNICAL ELIGIBILITY

1. The Bidder must provide documentary proof of experience as per Part – 2 Eligibility Criteria.

2. The Bidder must have executed and commissioned an aggregate capacity and Nos. of Sites of

grid-connected solar rooftop systems strictly within the State of Gujarat, meeting the threshold

for experience specified in accordance with Part – 2 Eligibility Criteria with corresponding portal

3. The Bidder must demonstrate adequate technical capability by providing brief bio-data of key

technical personnel in Annexure-3 format, ensuring readiness for both project execution and the

10-year CMC obligation, as per Technical Specifications.

4. The Bidder must submit a comprehensive list of owned or accessible plant, machinery, testing

equipment, and tools in Annexure-6 format.

SECTION C: FINANCIAL ELIGIBILITY

1. The Bidder’s average annual financial turnover for the last three financial years must meet or

exceed the threshold as per Part – 2 Eligibility Criteria.

2. The Bidder’s Net Worth must have remained positive for the last three financial years, calculated

strictly using the formula: Net Worth = (Equity + Reserves) – (Revaluation Reserves +

Intangible Assets + Miscellaneous Expenses not written off + Carried Forward Losses), and must

be certified by an original Chartered Accountant certificate.

3. All financial certificates must be issued on duly signed & stamped CA’s official letterhead which

mentions UDIN No. of concerned CA.

4. Provisional, unaudited, or self-declared financial figures shall not be accepted under any

circumstances (Audited Provisional shall be accepted only for the year 2025-26.), and GEDA’s

acceptance and verification of the submitted CA certificates shall be final and binding.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Part - 7: Post Evaluation Process

SECTION A: Work Allocation

1. Discovery/Selection of Bidder:

(a) The Director, GEDA reserves the right to split the work among a n Nos. of bidders upto

maximum eligible 80 bidders, as per administrative necessity and/or project requirements.

GEDA anticipates higher deployment of works and may select more Nos. of bidders to ensure

robust project execution.

(b) The lowest quoted rates shall be identified as the L1 rates. Upon request by GEDA, the

discovered bidder(s) has to submit a detailed cost breakup as per Annexure-20 attached herewith

along with justification of the quoted rates for scrutiny and verification in accordance with

Clause 18 of Part-3 of the General Terms and Conditions.

(c) The Director, GEDA, at its sole discretion, may distribute the work capacity among the

successful/eligible bidders in any proportion deemed appropriate, as per Clause 2 of Section-A in

Part-7 herein. Such allocation shall be final, binding, and not subject to challenge.

(d) The Director, GEDA, also reserves the right to accept, reject or modify any or all offers without

assigning any reason thereof in accordance with Clause 17 of Part-3 of the General Terms and

(e) Bidders shall be required to match the offered rates by GEDA, failing which their bids may be

(f) In the event that multiple bidders quote identical rates at any level (e.g., L1, L2, L3, etc.),

the tie shall be resolved using the following order of preference: firstly, the bidder with a

higher number of commissioned sites registered on the GEDA portal in the last 3 Financial

Years (FY) shall be considered the lower bidder amongst them for that specific rate level.

In case the number of commissioned sites is also identical, the bidder with the higher

annual average turnover in the last 3 Financial Years shall be considered the lower bidder

amongst them. This determination shall be made solely by GEDA, and its decision shall be

final, binding, and not subject to appeal.

(g) The rates quoted by bidders and subsequently discovered through this tender process are

specific to the scope, site conditions, contractual framework, and implementation timeline

defined under GEDA's Tender for Financial year 2026-27. Accordingly, such rates shall be

applicable solely to projects awarded under this specific tender reference and shall not be

construed as binding, precedential, or automatically extendable to any other procurement

initiative, future tender, or implementing agency.

2. Site Allocation:

(a) The total work capacity to be allocated amongst the successful bidders under this tender shall be

approximately 50 MW. In the initial allocation, each successful bidder shall be allocated an equal

base quantum of work; however, the L1 bidder shall be allocated 20% extra work only in initial

allocation compared to the other successful bidders.

(b) Subsequent to the initial allocation, further work allocation shall be determined based on the

performance of the bidders. The performance of all successful bidders regarding their initial

allocation shall be evaluated periodically by GEDA. Such evaluation shall be carried out on the

basis of the progress achieved in the execution of the project, including criteria such as the

number of installations completed, systems commissioned, and overall progress of work within

the stipulated timelines. Higher-performing bidders may be considered for additional allocations

at GEDA's sole discretion. GEDA reserves the sole right to allocate additional sites, as well as

restrict, pause, or cease further allocation of work to any bidder based on performance,

compliance, or administrative necessity.

(c) GEDA reserves the absolute, sole, and unconditional right to allot individual site(s) and/or site(s)

in localized pockets and/or in groupings across the State of Gujarat, as deemed operationally,

technically, and strategically fit or as per administrative necessity.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

(d) If a bidder fails to achieve approved milestones (survey, approval, installation, commissioning)

for any allotted site(s) within the stipulated timelines, GEDA reserves the right to re-allocate

such site(s) to another successful bidder.

(e) Notwithstanding anything to the contrary contained in the preceding sub-clauses (a) to (d) of

Clause 2 of Section A - Part 7, the Director, GEDA reserves the absolute, sole, and unconditional

right to modify, withhold, or determine the allocation of work at their sole discretion, as may be

deemed necessary for administrative reasons. The decision of the Director, GEDA in this regard

shall be final and binding on all bidders.

3. Site Feasibility Protocols:

(a) Upon allotment of sites (whether individual or more), the Bidder shall conduct physical,

technical, and documentary verification of all allotted sites within fifteen (15) days and submit

consolidated reports with supporting documents as desired by GEDA(e.g. Beneficiary Consent

(b) If any allotted site(s) are found non-feasible due to structural constraints, shading, grid

limitations, or any other valid justifiable reasons, the Bidder shall immediately intimate GEDA

with site-wise supporting evidence. GEDA may, at its discretion, re-allocate alternative sites.

(c) Failure to report non-feasibility of the site(s) within the stipulated time shall deem all allotted

site(s) technically feasible and bidder shall have to complete the work execution as per terms and

conditions of the tender documents and the time line mentioned in the work order.

4. Service Network:

Bidders must have well established network of service centre(s) within the state and shall have

adequately trained staff available at service stations for repair and maintenance of Solar Rooftop

Systems. Bidders will ensure that necessary spares are always available at their service centre(s) to

provide necessary after sales service during the CMC period.

5. Beneficiary Co-ordination & Site Access:

(a) The Bidder shall coordinate directly with allotted beneficiaries/departments for each site or sites

regarding site access, documentation, and handover.

(b) It shall be the responsibility of the Bidder to coordinate with beneficiaries, resolve site-related

issues, ensure their cooperation, and complete the entire documentation process within the

stipulated timelines. GEDA shall not be liable for any delay arising on account of site-related

issues, non-cooperation, or documentation-related lapses.

6. Additional Work Order:

(a) GEDA may, subject to administrative necessity and in accordance with the provisions of the

Gujarat State Procurement Policy, 2024 and applicable guidelines issued thereunder, award

additional work orders to the successful Bidder(s).

(b) In the event of such work, the Bidder shall be required to furnish additional Security Deposit on

a corresponding to the value of the additional work order.

SECTION B: Payment Terms:

1. Mandatory Security Deposit:

(a) The Successful Bidder shall deposit an unconditional Security Deposit in form of Demand

Draft/Bank Guarantee, in favor of Gujarat Energy Development Agency, Gandhinagar, within

the stipulated time period as specified by GEDA.

(b) The value of Mandatory Security Deposit shall be 5 % of the total work order value for all the

bidders except those who have sought exemption in EMD as well as Tender Fee as per Gujarat

State Procurement Policy-2024. Exempted bidders shall have to pay security Deposit of 3% of

the total work order value as per provisions of Gujarat State Procurement Policy-2024.

(c) GEDA may forfeit the Earnest Money Deposit (EMD) if bidder fails to submit the Security

Deposit within the stipulated time period as specified by GEDA.

(d) The Security Deposit shall be returned without interest after successful completion of the

commissioning work and release of total payment of the given work order.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

2. Payment Structure – Bidder's Option Selection:

The Bidder shall explicitly select any one of the following two payment options at the time of

acceptance of work order.

Option 1: 30% Advance + 30 % Post-Installation + 40% Post-Commissioning:

Advance Payment (30%): If the bidder opts for an advance payment against the given Work

Order, 30% of the total Work Order amount shall be payable upon submission of an Advance

Bank Guarantee (BG) of an equivalent amount from any bank listed in Annexure-I. The BG shall

remain valid for six (6) months or until completion of the installation work, whichever is later.

The Advance Bank Guarantee shall be returned without interest upon successful completion of

the installation work and release of the total payment due after completion of the installation work

under the given Work Order.

Post-Installation (30% (if advance taken)/60%): If the bidder has availed an advance payment,

then 30% of the total Work Order amount shall be payable upon supply and installation of the

system. If no advance payment has been taken by the bidder, then 60% of the total Work Order

amount shall be payable upon supply and installation of the system. The installation shall include

Solar PV Modules, structure, foundation, inverter, cabling, etc., completed in all respects, along

with submission of the necessary documents for the installed solar rooftop system at site as

mentioned below:

2. Installation certificate duly signed by beneficiary and installer

3. Photographs with beneficiary, duly sign and stamp on photograph by concerned beneficiary,

confirming the installation of the system

4. Any other technical documents required by GEDA time to time.

Balance Payment (40%): Payment shall be released to the bidder upon successful

commissioning of the system, subject to installation of the bidirectional meter and solar meter,

submission of the completion certificate duly signed by both the beneficiary and the installer, and

successful Third-Party Inspection by representatives nominated by GEDA.

In case any deficiencies or queries are identified upon the Third-Party Inspection of the solar

rooftop system, the bidder shall rectify the same at its own cost and submit documentary evidence

of such rectification.

The Bidder shall also furnish a Performance Security as per Clause 3 of Section-B in Part-7

herein, effective from the date of commissioning and covering the entire ten (10) year CMC

period. Such security may be submitted either in the form Bank Guarantee valid for the full ten

(10) years from the date of commissioning or Demand Draft. Accordingly, payment shall be

released only after successful commissioning of the system, satisfactory rectification of all Third-

Party Inspection observations, submission of the required Performance Security and compliance

with any other documentation requirements specified by GEDA.

Option 2: Consolidated Payment (100%):

Payment shall be released to the bidder upon successful Supply, Installation, and Commissioning

of the Solar Rooftop System, including Solar PV Modules, structure, foundation, inverter,

cabling, bidirectional meter, solar meter, and all associated components completed in all respects.

The bidder shall submit photographs with the beneficiary, duly signed and stamped by both the

beneficiary and the bidder, confirming commissioning of the Solar Rooftop System, along with

the completion certificate duly signed by the beneficiary as well as the installer. The system shall

also be subject to Third-Party Inspection by representatives nominated by GEDA.

In case any deficiencies or queries are observed during the Third-Party Inspection, the bidder

shall rectify the same at its own cost and submit documentary evidence of such rectification. The

Bidder shall also furnish a Performance Security as per Clause 3 of Section-B in Part-7 herein,

effective from the date of commissioning and covering the entire ten (10) year CMC period. Such

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

security may be submitted either in the form Bank Guarantee valid for the full ten (10) years from

the date of commissioning or Demand Draft.

3. Performance Security:

The Bidder shall furnish the Performance Security equivalent to 20% of the total Order Value,

effective from the date of commissioning and covering the entire ten (10) year CMC period. The

Performance Security shall be submitted either in the form of a Bank Guarantee from any bank listed

in Annexure-I, valid for the full ten (10) years from the date of commissioning, or in the form of a

Demand Draft in favour of Gujarat Energy Development Agency, Gandhinagar.

The Performance security shall be returned without interest upon successful completion of the 10-

year CMC period, subject to submission of Quarterly Maintenance Reports in the format prescribed

under Annexure-9 for each quarter of the entire CMC period and maintaining the system

Performance Ratio (PR) above 70% in each quarter throughout the 10-year CMC period.

4. Other Payable Charges:

a) The system cost shall be inclusive of the supply, installation, and commissioning of Solar

Technical Specifications mentioned in Part- 4 of the Tender document. However, the quoted rate

shall include supply and installation of AC cable up to a maximum length of 50 meters per

system. In cases, where the length of the used AC cable from Inverter to Solar Meter is more

than 50 meters, charges for cable length exceeding 50 meters shall be payable separately on a

case-to-case basis as actual upon duly verification by Third Party Inspection Agency.

b) In case of HT connections, supply, installation, and commissioning of the HT bidirectional meter

and other associated electrical components, such as modem, TTB, CT coils, ferrules, etc., as per

DISCOM norms, shall be within the scope of the bidder. However, such charges shall be

reimbursed by Gujarat Energy Development Agency (GEDA) to bidder on actual basis at

standard market rates.

c) Charges related to TFR, connectivity charges, network strengthening charges and any other

applicable charges payable to DISCOM as per GERC Regulations, arising upon generation of the

estimate after issuance of the Technical Feasibility Report (TFR), shall initially be paid by the

bidder. However, such charges shall be reimbursed by GEDA on actual basis upon submission of

valid payment receipts and supporting documents.

The work, shall be completed within the completion period as mentioned in the work order, failing

which penalty at the rate of 1 % per week, subject to maximum of 10 % of order value shall be

imposed as time is the essence of the contract. If the Bidders fails to complete the work within ten

weeks after completion period mentioned in order, GEDA may, terminate the Work Order, forfeit

the Security Deposit and take any other consequential actions as deemed fit by GEDA.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Part - 8: Annexures and Bid submission Formats

1. Annexure-1: General Information about bidders

1. Name of the Company

2. Postal Address

3. Telephone nos.

4. e-mail address and URL

5. Type of Company Proprietorship/

Attach Proof of Company Registration along with a copy of the Partnership/ Private

Partnership Deed/ Article of Association and Memorandum of Limited/ Public

Understanding Limited

6. Name and designation of the representative of the Bidders to whom all

reference shall be made to expedite technical co-ordination.

7. Entrepreneur Memorandum Part 2 registration with DIC/ NSIC

registration no./ CSPO registration no./ DGS&D registration no.

8. EPF registration number

9. Factory Address

10. Factory Telephone/Fax no.

11. Factory e-mail address

12. Floor area of the factory

13. Manufacturing facilities

(a list of machinery be attached as per annexure - 6)

14. Details of Technical Staff available. Please furnish information as per

Enclosed Annexure

15. Details of workmen on muster roll Skilled/ unskilled.

(Attach copy of muster roll)

16. List of components manufactured by the company at their factory. SPV panel/

Invertor Pl. tick

17. List of components sourced from outside/ other agencies.

18. Has the company/firm to pay arrear of income tax? If yes up to

19. Turnover of company for last 3 years 2023-24, 2024-25 and 2025-26. 2023-24 Rs.

Please attach practicing CA certificate. 2024-25 Rs.

20. Has any Govt. Dept./ Under-taking ever debarred the company/ firm

from executing any work?

21. Has the company/firm to pay arrear of GST? If yes up to what

It is certified that the information provided above is true to the best of my knowledge and

belief. If any information found to be concealed, suppressed or incorrect at later date, our

tender may be liable to rejected and our company debarred from executing all business with

Date: Sign. and Stamp of the Bidders

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

2. Annexure-2: Site Wise details of Work Experience of Last Three Financial

System Page no.

installed and of

rooftop Commissio

Discom commissione Docume

Consum Registr d in Documentary nt proof

Sr. Financia er ation GEDA/PM Proof of of

No. l Year Number/ Numbe Surya Commissioning solarroo

installed installatio

Service r Ghar/Surya Submitted fop

Number Gujarat/Othe system

commissi DD-MM-

r(Name Must Commis

Total 2023-24 (A)

Total 2024-25 (B)

Total 2025-26 (C)

1. The bidder shall provide site-wise details of all Grid Connected Solar Rooftop Systems

installed and commissioned during FY 2023–24, FY 2024–25, and FY 2025–26.

2. DISCOM Consumer No./Service Connection No. and Registration No. shall be furnished

exactly as recorded in the respective DISCOM/Portal.

3. The Date of Commissioning shall be the Solar Meter Installation Date, to be provided in DD-

MM-YYYY format.

4. In the Scheme / Agency column, clearly mention GEDA, PM Surya Ghar, Surya Gujarat, or

Other (specify the name of the scheme/organization).

5. Documentary proof of commissioning, such as the Commissioning Certificate, Net

Meter/Solar Meter Installation Report, Joint Inspection Report, or any other document issued

by the concerned DISCOM/Implementing Agency, shall be enclosed for each site.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

6. The corresponding page number of the enclosed supporting document shall be indicated in

the last column.

7. Additional rows may be inserted wherever required.

8. The supporting documentary proof for each site listed in Annexure-2, such as Meter Sealing

Performa, Solar Meter Installation Report, Commissioning Certificate, Portal Screenshot

showing commissioned status with date, Joint Inspection Report, or any other applicable

commissioning document, shall be enclosed immediately after the corresponding entry.

9. The bidder shall indicate the corresponding page number(s) of the enclosed supporting

document(s) against each site in the "Page No. of Supporting Document" column of

Annexure-2 to facilitate verification during the technical evaluation.

10. The entire spiral-bound volume, including Annexure-2, and all supporting documents, shall

be page-numbered. The page number(s) indicated in Annexure-2 shall exactly correspond to

the actual page number(s) of the respective supporting document(s).

11. GEDA reserves the right to verify the information and supporting documents submitted by

the bidder. Any discrepancy, non-submission, improper indexing, incorrect page referencing,

or failure to furnish adequate documentary evidence in the prescribed manner may render the

claimed work experience liable to be treated as non-responsive and may result in its non-

consideration during technical evaluation, in accordance with the provisions of the tender

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

3. Annexure-3: Technical Staff Details

Sr. Name Qualification Additional Total Remarks

No. Certification, Experience,

if any no. of years

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

4. Annexure-4: Declaration of Non-Conflict of Interest (Employment of

(On Company Letter Head)

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed

or working with Gujarat Energy Development Agency at any of its offices or its parent Department

i.e. Climate Change Department., Govt. of Gujarat.

Date : Sign. and Stamp of the Bidder

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

5. Annexure-5: Notarized Undertaking For No Deviation From Tender Terms &

(To be executed on ₹300 Stamp Paper)

Gujarat Energy Development Agency (GEDA),

4th Floor, Block No. 11 & 12, Udyog Bhavan,

Sector-11, Gandhinagar – 382 017, Gujarat.

Subject: Undertaking for No Deviation from Terms and Conditions of Tender Notice No. GEDA/Solar/2026-

27/08/ for "Supply and Installation, Commissioning with 10 years of CMC for Grid Connected

Solar Rooftop Systems on Government Buildings in the State of Gujarat Capacity Range 01 to

Respected Sir/Madam,

1. We, M/s. ________________________________________ (Name of the Bidder), having our registered

office at ________________________________________, hereby submit our Technical Bid and

Financial Bid in response to the above-referred Tender Notice for installation of Grid Connected Solar

Rooftop Systems on Government Buildings in the State of Gujarat for the year 2026-27.

2. We have carefully read, examined, and understood all the documents, specifications, terms, conditions,

eligibility criteria, technical specifications, scope of work, payment terms, and all annexures forming part

of the Tender Document.

3. We hereby unequivocally declare and undertake that:

(a) We offer our bid WITHOUT ANY DEVIATION from any of the terms, conditions, specifications,

clauses, schedules, annexures, or requirements mentioned in the Tender Document.

(b) We accept all provisions of the Tender Document in their entirety.

(c) We confirm that no conditional offers, alternative proposals, or deviations of any nature are being

submitted along with our bid.

(d) We understand that any deviation, conditional offer, or non-compliance with the Tender Document

shall render our bid liable for summary rejection.

(e) We further undertake that during the execution of the work, if awarded, we shall strictly adhere to all

specifications, standards, timelines, and obligations as stipulated in the Tender Document and

subsequent Work Order, without seeking any relaxation, amendment, or concession.

4. We acknowledge that:

 This undertaking forms an integral part of our bid submission.

 Any ambiguity in the Tender Document shall be interpreted solely by GEDA, and GEDA's decision

shall be final and binding.

 Scope items not explicitly mentioned but necessary for successful commissioning and 10-year CMC

performance shall be deemed included in our Turnkey obligation.

 The Director, GEDA reserves the absolute and unconditional right to modify the terms, rates,

quantities, or scope of any offer at their sole discretion. Any such modification made by the Director,

GEDA shall be final, binding us, and shall not be subject to challenge, objection, or appeal by us or

any of our associates and/or acquaintances in any legal proceedings.

5. I hereby undertake to fully indemnify, defend, and hold harmless GEDA, its Director, officers,

employees, and representatives from and against any and all legal claims, suits, proceedings, disputes,

demands, liabilities, losses, damages, costs, charges, and expenses (including but not limited to legal fees

and court costs) that may arise, directly or indirectly, as a consequence of the Director, GEDA’s absolute

and unconditional right to modify the terms, rates, quantities, or scope of any offer at their sole

discretion.. We shall bear sole and exclusive responsibility for any legal complications or proceedings

arising out of or in connection with this undertaking, and GEDA shall not be held liable or accountable in

any manner whatsoever for the same.

[Authorized Signatory]

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

6. Annexure-6: List of Plant & Machinery

List of Plant and Machinery

(To be completely filled by the Bidders)

For manufacturing of Solar PV panels (as applicable)

S. No. Name of equipment Date of purchase Date of calibration Utility

For manufacturing of Invertor ( as applicable)

S. No. Name of equipment Date of purchase Date of calibration Utility

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

7. Annexure-7: Feasibility Site Survey Format

Feasibility Survey for Solar PV System of Government Building

A. General Details the Government Building

Sr.No. Particular Detail Description

1 Name of the office

Office Under Government Department

3 Head of the office(Designation)

5 Name of Contact person of Office

6 Contact person Mobile no

7 Ownership of building Owned [ ] Leased [ ]

8 If Leased, Status of rooftop rights Owned [ ] Leased [ ]

10 Village Name

[ ] Roof is feasible for Solar System up to 20 Years

[ ] Major repairs needed for the roof

[ ] Floor expansion planning in near future

17 Future Status of building

[ ] Shifting will be done in near future

[ ] To be Demolished in near future

[ ] Other remarks:…………………………………

B. Technical Details for Solar PV system

SR No Particular Detail Description to be submitted

1 Consumer Name as per light bill

2 Consumer Number / Service Number

Tariff of Consumer as mention in

3 Electricity Bill

(GLP/NRGP/LTMD/HT.etc)

4 Contracted Load in KW / kVA ………………………… KW / kVA

Name of Discom (Service provider of

Electricity Company)

1.Sum of Consumption of last

6 electricity bills in KWH (Unit)

1 Month [ ] 2 Month [ ]

2. Billing Cycle-

1. LT/HT Connection

2. 1 Phase/ 3 Phase (In case of LT

2. Single Phase [ ] Three Phase [ ]

Solar PV system already

8 Yes [ ] No [ ]

installed?(Yes/No)

If Yes then, Provide already installed Solar system Details

Installed Solar PV system in KW(AC

Details of Modules

Details of Modules

1. Nos.ofModules……………Capacity…………………Wp

1.Nos.of Modules and Capacity in Wp

2. Nos.ofModules……………Capacity…………………Wp

2.Nos.of Modules and Capacity in Wp

2 3. Nos.ofModules……………Capacity…………………Wp

3.Nos.of Modules and Capacity in Wp

(In case of different capacity module installed)

(In case of different capacity module

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

1.Inverter -1:………… kW 2.Inverter -2:………… kW

3.Inverter -3:………… kW 4.Inverter -4:………… kW

5.Inverter -5:………… kW 6.Inverter -6:………… kW

3 Details of Inverter Capacity in kW

7.Inverter -7:………… kW 8.Inverter -8:………… kW

9.Inverter -9:………. kW 10.Inverter -10:……… kW

11.Inverter-11:……… kW 12.Inverter -12:……… kW

[ ] On grid with net metering

Status of Grid connectivity for Already

5 [ ] On grid without net metering

installed solar System

C. Details regarding Feasibility for New/Additional (in case of existing system) Solar PV system

Feasibility for New/Additional (in case

1 of existing system) Solar PV system ………………………….kW

can be install in KW

As per Shadow free Roof area Solar

System can be installed & Mention ………………………….kW

Shadow free Roof area available in ,……………………………….Sq.ft

Recommendation for Solar system by

Agency as per Consumption

Recommendation by Agency for how

many Solar Capacity can be installed

4 in kW (Considering factors i.e Average ………………………….kW

Monthly Consumption & Space

whichever is lowest)

Feasibility site Survey Carried out by

Name of feasibility site Survey carried

In case of site found non-feasible mention valid detailed reason:-

Date of feasibility site Survey:

Installer Agency

Head/ Representative of the office/beneficiary

Signature with seal

Signature with seal

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

8. Annexure-8: Warranty card Format

FORMAT FOR WARRANTY CARD TO BE SUPPLIED WITH EACH SOLAR PV

Detail Information Provided by Vendor

1 Name & Address of the Vendor [Vendor Name and Full Address]

2 Name & Address of Beneficiary [Beneficiary Name and Full Address]

3 Date of Commissioning of the system [Date of Commissioning - DD/MM/YYYY]

4 Solar Roof Top system capacity in kW [System Capacity in kW]

Details of PV Modules

Make of PV Module [Make of PV Module]

Rating in Watts of each Module [Rating in Watts]

Total numbers of modules installed [Total Number of Modules]

[List of Serial Numbers, separated by

commas or new lines if many]

Warranty valid up to [Date - DD/MM/YYYY]

Details of Invertor

Make of Invertor [Make of Invertor]

Rated Output of Invertor, kW (AC) [Rated Output in kW]

Total number of Invertors [Total Number of Invertors]

[List of Serial Numbers, separated by

commas or new lines if many]

Warranty valid up to [Date - DD/MM/YYYY]

Designation & Address, Contact of the person to be [Designation and Full Address and Contact

Contacted for claiming Warranty obligations. of Contact Person]

We hereby provide aforesaid warranty and undertake to replace free of cost the PV MOUDULES,

Invertor if found to be mal functioning due to manufacturing defect.

Name & Designation

Name & Address of the Bidders

(During the warranty period State Agencies/users reserves the right to cross check the performance

of the systems with the minimum performance levels specified in the specifications).

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

9. Annexure-9: Quarterly Maintenance & Servicing Report Format

(GOVT BUILDINGS PROJECTS YEAR 2026-27 CAPACITY RANGE 01 TO 06 KW)

(To be submitted on end of each quarter)

DETAILS OF SOLAR PHOTOVOLTAIC SYSTEM INSTALLED

1. Details of Beneficiary

Name of Beneficiary

DISCOM Consumer No.

GEDA Registration No.

2. Details of EPC Agency

Work Order No. & Date

Solar System Capacity (kW)

Date of Commissioning

Servicing Period (From – To)

3. Technical Details

Particulars Make and Serial no Rated Nos. Total

Model Capacity rated

number capacity

4. Check of the System

Particular Status

Cleaning of Dust from SPV Panels

Interconnection of Modules, PCU etc.

Fuse in Distribution Boxes, Switches

5. Difficulties in Operation /

Problem Faced by User (if any) :

6. Diagnosis Details / Repair

7. Is the System Working

Satisfactorily? :

7.1 - If NO, Reason & Suggested

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

8. GENERATION READING OF GRID CONNECETD SYSTEM ON THE DATE OF THE

METER INSTALLATION DATE: __________________________________

Metering Point Last quarter Present quarter Difference Quarterly

reading (kWh) reading (kWh) in kWh CUF (%)

Date:_______ Date:_______

Meter reading at Solar

Solar generation reading

at Inverter (in kWh)

Meter Reading of Bi-Directional Meter (Import) (In KWh):

Meter Reading of Bi-Directional Meter (Export) (In KWh):

Formula for Quarterly Capacity Utilisation Factor(CUF):

= Energy measured (difference in kWh) / (90*24*installed capacity of the plant)

9. PERFORMANCE RATION OF GRID CONNECTED SYSTEM:

Calculation of Performance Ratio:

1 Instantaneous AC Power in Watt at :

2 Instantaneous Irradiance (Watt/m2) :

3 Module Area (m2) :

4 Total number of modules :

5 Module Efficiency in % :

6 Performance Ratio of the System :

(If PR is less than 70% than

technical reason should be given)

Calculation of Performance Ratio: Formula PR (%) = [Instantaneous AC Power (W)] /

[Irradiance (W/m²) × Module Area (m²) × No. of Modules × Module Efficiency] ×

Agency Representative Name

Head/ Representative of the office

Signature with seal

Signature with seal

Note: At end of 10 year following Document will have to submit with last Quarterly Maintenance and

Servicing Report(QMR)

1. Photograph of Solar Rooftop System:- Yes/ No

2. Instantaneous AC Power in Kilo Watt at Inverter (Kw):-

3. Photograph of Inverter Generation E –total ( KWh)

4. Photograph of irradiation of solar system by pyrometer (Kw/m2)

5. Photograph of Solar Meter Generation (Kwh)

6. Photograph of Bi Directional Meter Import reading ( Kwh)

7. Photograph of Bi Directional Meter Export reading ( Kwh)

8. Latest electricity bill of beneficiary

9. Performance Satisfactorily letter duly signed and sealed by the beneficiary against 10 years

CMC Completion of Solar Rooftop System

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

10. Annexure-10: Bank guarantee for EMD:

Format for Submitting Bank Guarantee for Earnest Money Deposit (EMD)

(To be submitted in Rs. 300/- Non-Judicial Stamp Paper to be purchased in the name of the issuing

Gujarat Energy Development Agency (GEDA)

4th Floor, Block No.11 and 12, Udyog Bhavan

Sector - 11, Gandhinagar – 382

WHEREAS …………………………………………………………..……... (Contractor’s name)

(thereinafter referred to as “Contractor”), a company registered under the Companies Act, 1956 or

2013/registered partnership company/ registered proprietorship company and having its registered

office at ……………………………………………..………… is required to deposit with you, the

Purchaser, by way of Earnest Money Rs. ………………..…….. (Rupees

………………………………………………………. only) in connection with its Tender for the

work with reference to TENDER NOTICE No. GEDA/Solar/2026-27/08/ as per specification and

terms and conditions enclosed therein.

WHEREAS the Contractor as per “TENDER NOTICE” has agreed to establish a Bank Guarantee in

Your favour through us valid up to ………….……………….….. (date) instead of deposit of earnest

money in Demand Draft.

WHERAS you have agreed to accept a Bank Guarantee from us in ……………………… instead of

Earnest Money in demand draft from the Bidder.

hereby agree and undertake to pay you on demand the said amount of Rs.

………………………….. (Rupees ……………………………………………… only) without

any protest or demur in the event the Supplier/Bidders after submission of this Tender,

resiles from or withdraws his offer or modifies the terms and conditions thereof in a manner not

acceptable to you or expresses his unwillingness to accept the order placed and/or letter of intent

issued on the Supplier/Bidders for the work under “TENDER NOTICE no.

GEDA/SOLAR/2026-27/08/ ”.

2. Your decision as to whether the Bidder has resiled from or has withdrawn his offer or has

modified the terms and conditions thereof in a manner not acceptable to you or has expressed his

unwillingness to accept the order placed and/or Letter of Intent issued by you on the

Supplier/Bidders for the work under “TENDER NOTICE no. GEDA/SOLAR/2026-

27/08/ ” in this regard, shall be final and binding on us and we shall not be entitled to question

3. Notwithstanding anything contained in the foregoing, our liability under this Guarantee shall be

restricted to Rs. ………………….. (Rupees …………….……..………….. only).

4. This Guarantee shall remain valid and in full force and effect up to ……..…….. (Date) and shall

expire thereafter unless an intimation is given to the Bank by you earlier in writing discharging

us from our obligation under this Guarantee.

5. We shall not revoke this Guarantee during its currency except by your consent in writing.

6. This Guarantee shall not be affected by any change in the constitution of the Supplier/Bidders or

yourselves or ourselves but shall ensure to your benefit and be enforceable against our legal

successors or assignees by you or your legal successors.

7. Notwithstanding anything contained herein above unless a demand or claim under this Guarantee

is made on us in writing within two months from the date of expiry of this Guarantee we shall be

discharged from all liabilities under this Guarantee thereafter.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

8. We have power to issue this Guarantee under our Memorandum and Articles of Association and

the undersigned who is executing this Guarantee has the necessary power to do so under a duly

executed Power of Attorney granted to him by the Bank.

Signed and Delivered For and on behalf of

(Banker’s Name)

Name of Bank Manager: …………………………….

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

11. Annexure-11: Under Taking for Structural Integrity

On the letter head of the Solar System Installer

GUJARAT ENERGY DEVELOPMENT AGENCY

Subject: Structural stability, sustainability against wind pressure and safety related

aspects of mounting structure deployed in solar rooftops.

Respected Sir/Madam,

<Name of the Solar Installer Agency/ Company/Firm> (the “Company/Firm”) is SUCCESSFUL

BIDDER of GEDA for implementation of the solar roof tops programme in Government sector by

the virtue of being technically qualified for solar roof top Tender floated by GEDA during year

2026-27 (the “Tender”). I, the undersigned <Name>, <Designation>, the Owner of Company/Firm

have also agreed to abide by the terms and conditions and the technical specifications of the solar

roof top PV system provided in the Tender document.

In accordance with the provision of the Tender, the minimum ground clearance of the bottom most

edge of solar panel from roof level has been specified as 300 mm to 1200mm. Further that the

structure design shall be such that it withstands the wind speed of 150 km/hr and that the thickness

of the structure material shall not less than 2.0 mm in case of GI Rectangular / Square hollow Pipe

section and other than above the material thickness should be minimum 2.5 mm as per tender terms

and conditions.

I/we hereby declare that the module mounting structure and all its components including but not

limited to fixing of the solar panels to the structure, welded joints, fasteners, zinc spray,

grouting/fixing of the structure to the roof surface etc. installed by us at all the solar roof systems

registered with GEDA under the Tender, have been designed to provide adequate stability to bear the

load and to withstand the wind speed of 150 km/hr. Further I/we certify that I/we have ascertained

and vetted the design of the structure ourselves and by a Structural Engineer to ensure stability and

safeness of each of the installation to sustain the wind pressure throughout the lifespan of the

In this regard, we have also obtained the certificate of the Structural Engineer for the installation at

<Full Name of Site with address >,< GEDA Registration Number> Capacity <KW> regarding

the stability of the structure and its strength to sustain a wind speed of 150km/hr. The copy of the

certificates of the Structural Engineer is attached herewith.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

I/we further undertake and assure you that the structural stability of the module mounting structure

including all the components installed by us at above mentioned site is our responsibility throughout

the life span of the solar rooftop PV system.

I/We also absolve GEDA of any such responsibility of the safety and the stability of the structure

and the solar panels, whatsoever that may arise during the lifespan of the solar roof top PV system.

Yours faithfully,

Stamp of the Solar Installer Agency/Company/Firm

Encl: Certificates of the Structural Engineer

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

12. Annexure-12: Structure Stability Certificate:

On the letter head of the Structural Engineer

To WHOSOEVER IT MAY CONCERN

The undersigned, a Structural Engineer/ FIRM, registered with <Name of the registering/licensing

authority> (registered with any of the Municipal Corporation/ Municipality, Urban Development

Authority) and having valid License/Registration Number <________>. The undersigned has

analyzed the design of the mounting structure of the solar roof top PV system and its fixing with i)

the roof surface and ii) the solar panels, installed by M/s. <Name of the Vendor> at the address

mentioned below.

Address of the Installation: <Full Name of the Sites/beneficiary>

<GEDA Registration Number>

<Consumer Number>

<Solar Installed KW Capacity>

Upon satisfying myself on the analysis of the design of the mounting structure of the solar roof top

PV system and its fixing with i) the roof surface and ii) the solar panels, I hereby certify that the

design of the mounting structure installed at the above-mentioned address meets the strength and

stability of the mounting structure to withstand the wind speed of 150 kmph and is safe throughout

its life span. The total load of the system is within the permissible load bearing capacity of the roof.

This Certificate is issued on the request of <Name of the Supplier of SPV System>.

Name of the Structural Engineer :

Signature of the Structural Engineer :

(Structure drawing along with the structure design, part drawing, assembly drawing duly signed and

approved to be submitted for each site to be attached)

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

13. Annexure-13: Notarized Undertaking Regarding Valid Electrical Contractor

(To be executed on ₹300 Stamp Paper)

Date: DD/MM/YYYY

Gujarat Energy Development Agency,

4th Floor, Block No- 11,

Sector-11, Gandhinagar.

Subject: Undertaking for Valid Electrical Contractor License

Respected Sir/Madam,

We, [Name of the Bidder / Company], having our registered office at [Address], hereby undertake

and confirm the following:

1. That we hold a valid Electrical Contractor License issued by the competent State

Authority, authorizing us to undertake electrical works as required under the tender.

2. The said license is valid as on the date of submission of this bid.

3. We further undertake that the license shall remain valid and in force throughout the entire

duration of the contract, in case the work is awarded to us.

4. We agree to renew the license in a timely manner, if required, to ensure uninterrupted

validity during the contract period.

5. We understand that failure to maintain a valid Electrical Contractor License during the

contract period may lead to appropriate action as per tender conditions, including

termination of contract.

This undertaking is submitted in compliance with the tender requirement as per Annexure

Yours faithfully,

For [Company Name]

Authorized Signatory

Designation: ___

Seal & Signature

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

14. Annexure-14: Undertaking For Exemption From Tender Fee & EMD

(On Company’s Letterhead)

Gujarat Energy Development Agency (GEDA),

4th Floor, Block No. 11 & 12, Udyog Bhavan,

Sector-11, Gandhinagar – 382 017, Gujarat.

Subject: Undertaking for Claiming Exemption from Tender Fee and Earnest Money Deposit (EM as

per Gujarat State Procurement Policy, 2024 dated 14.03.2024.

Reference: Tender Notice No. GEDA/Solar/2026-27/08/ for "Tender for Supply and Installation,

Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government

Buildings in the State of Gujarat – Capacity Range - 01 to 06 kW "

We, M/s. ________________________________________ (Name of the Bidder), having our

registered office at ________________________________________, hereby submit our Technical

Bid and Financial Bid in response to the above-referred Tender Notice.

We hereby declare that we are eligible for exemption from payment of Tender Fee and Earnest

Money Deposit (EMD) as per the provisions of Gujarat State Procurement Policy, 2024 dated

We specifically seek exemption under:

Clause No. ______ of Gujarat State Procurement Policy, 2024 dated 14.03.2024.

We confirm that we have attached herewith the following self-attested supporting documents as

proof of eligibility for claiming exemption:

We undertake and affirm that:

(a) The information and documents submitted by us in support of this exemption claim are true,

correct, and complete to the best of our knowledge and belief.

(b) In the event that our claim for exemption is found to be false, incorrect, or ineligible at any stage

during bid evaluation, post-award verification, or at any time thereafter our bid shall be liable for

summary rejection, and we shall be liable for:

 Recovery of the exempted Tender Fee and EMD amount along with applicable interest and

 Any other legal or administrative action as deemed fit by GEDA.

(c) We shall promptly intimate GEDA in writing in case of any change in our eligibility status.

(d) We shall comply with all other terms, conditions, eligibility criteria, and obligations under the

Tender Document, except the specific exemption claimed herein.

Authorized Signatory

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

15. Annexure-15: Notarized Undertaking Regarding Non-Debarment and No Dues

(To be executed on ₹300 Stamp Paper)

We, M/s. ________________________________________, having its registered office at

with the following statutory registration details:

do hereby solemnly affirm and undertake, on behalf of the Company, that:

1. We hereby confirm that we have not been debarred, blacklisted, suspended, or declared ineligible

from participating in any tender or executing any type of work due to non-performance or any

due to any other reason by Gujarat Energy Development Agency (GEDA), or any Central/State

Government Department, Public Sector Undertaking (PSU), or Statutory Authority, as on the

date of bid submission.

2. We hereby confirm that there are no pending proceedings or debarment/blacklisting orders

against us or our Promoters/Directors/Key Partners by any Government or regulatory body or

that would restrict participation in public procurement.

3. We hereby confirm that we do not have any dues of income tax and GST of the State and Central

Authorized Signatory: ___________________________

(Company Seal / Stamp)

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

16. Annexure-16: Undertaking for Secrecy and Confidentiality

(On Company’s Letter head)

I, _________________________ (Name), authorized signatory of M/s.

________________________________________ (Bidder Name), do hereby undertake on behalf of

 To maintain strict confidentiality of all information (technical, commercial, site-related, or

otherwise) received from GEDA in connection with the “ Tender for Supply and Installation,

Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on

Government Buildings in the State of Gujarat Year 2026-27– Capacity Range - 01 to 06 kW

 To use such information solely for this tender/contract and not disclose, share, or reproduce it

for any other purpose or third party without GEDA's prior written consent.

 To return or securely destroy all confidential material upon completion/termination of the

contract, as directed by GEDA.

 To indemnify GEDA against any loss arising from breach of this undertaking and accept that

GEDA may pursue civil/criminal remedies under applicable law.

Authorized Signatory

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

17. Annexure-17: Check List

To ensure that your offer submitted to GEDA is complete in all respects, please go through the

following checklist and tick mark for the enclosures attached with your offer:

Sr. Description Attached/ Page No. if

No Not attached Attached

1 General Information about the bidder as per Annexure –

2 Tender Fee & Earnest Money Deposit in the prescribed form

as per Annexure –

3 The original document duly signed and sealed on every page,

as a confirmation of acceptance of the terms and

conditions of the document.

4 A copy GST Number, Permanent Account Number (PAN)

5 A copy of EPF registration number and latest challan

6 Electrical Contractor License

7 Notarized Undertaking Regarding Valid Electrical Contractor

License as per Annexure -13 of the Tender Document.

8 Relevant IEC certificates for SPV panels, PCU and all the

other machineries valid up to 31st March 2027 or up to the

date of system installed and Commissioned at site, whichever

is later, can be submitted by successful bidder at the later

9 Details of similar work done in last three financial years

along with document proof in respect of work completion

satisfactorily of Solar Rooftop system on

GEDA/GUVNL/Discom portal (as applicable), as per the

Offer Evaluation Criteria and as per Annexure – 2 of the

Tender Document

10 Details of Technical staff available (Brief Bio-data of key

Personnel be given) as per Annexure – 3 of the Tender

11 Declaration of Non-Conflict of Interest as per Annexure –

of the Tender Document

12 Undertaking For No Deviation From Tender Terms as per

Annexure – 5 of the Tender Document

13 List of Plant and Machinery (Annexure – 6)

14 For Turnover of company for specific last 3 years practicing

CA certificate attached.

15 Undertaking for Exemption in Tender Fee and EMD as per

Annexure-14 of the Tender Document.

16 Notarized Undertaking Regarding Non-Debarment and No

Dues as per Annexure-15 of the Tender Document.

17 Undertaking for Secrecy and Confidentiality as per

Annexure-16 of the Tender Document.

18 All the pages of Tender documents/ attachments

numbered and entire document spiral bound.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

18. Annexure-18: Details of Earnest Money Deposit and Tender Fee Attached

Sr. Description

1 Earnest Money Deposit

Earnest Money Deposit of Rs. …………………………..submitted in the form of

BG/Demand Draft, drawn on

dated ______________________is attached herewith.

2 Tender Document Fee

Tender Document Fee of Rs. ……………………………..submitted in the form of Demand

____________________ is attached herewith.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

19. Annexure-19: Technical Inspection Report for Solar PV Rooftop Project

(GOVT BUILDINGS PROJECTS YEAR 2026-27- CAPACITY RANGE 01 TO 06 KW)

(Submitted by TPI)

Report No. Date of Inspection:

Name of Solar Installer Agency:

Basic System Information

A. GEDA Registration :

B. Consumer No./Service No. :

C. Name of Beneficiary :

D. Name of Contact Person & :

G. PV Module and Inverter Specification :

Sr. Equipment Rated Capacity Make of No. of Type PV of Model

of Solar Module Solar PV Modules Modules No.

in Watt(peak) Module (Crystalline

More than 400 )

H. Are the modules of Indian Make: YES / NO

If No, Please Provide to requisite details with supporting notes/documents.

Sr. Equipment Nominal / Rated Make of No. of Type of Model

A.C. Output of Inverter Inverters Inverter No.

Invertor in (Single/Thre

kiloWatt. e phase)

Total Capacity of Solar PV System in kW DC: __________________

Total Rated output of Inverters in kW/KVA AC: __________________

Details of Solar PV modules Installed

Strings Polarity (OK / NOT V (Volts) I (Amps) Power (Watt) Remarks

No. Observation Required Specifications/ Tick either of Remarks

Standards the one

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

1. PV Module complying IEC IEC 61215/ IS 14286 IEC 61853-I,

certificate IS 16170-I IEC

IEC 61701 OK / Not OK

2. Are any Module

broken/damaged YES / NO

3. Physical Presence of snail, trail,

micro cracks, white patch, YES / NO

4. Module Earthing Properly

5. Module Protection Min. IP 65 OK / Not OK

6. Module Interconnection OK / Not OK

cable connectors are

protected against environment

7. PV module are neat and OK / Not OK

8. PV Modules electrical OK / Not OK

connections are tight and

Details of AC Cable between Invertor & Meter supplied: Length in Meter_________

Cable Type & Size___________________ Aluminum or Copper _________________

Weather: Clear Sky Cloudy Hazy Rainy

Details of Module Mounting Structure(MMS)

No. Observation Particulars Please Mark/ Remarks

1. Structure Material Hot Dip Galvanized OK / Not OK

per IS 4759 (min

microns) OR Cold

galvanized per IS

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

microns); Steel per

2. Fasteners SS 304/316 Grade OK / Not OK

3. Structure Steel Thickness Hollow Section: Min OK / Not OK

hollow section/other than 2.0mm; Other: Min

hollow section 2.5mm; Rafter: 2mm

Purlin: 2mm (40mm

Flange); Column:

2mm (60mm Web ×

4. Structure Installed OK / Not OK

5. Minimum height of …………

bottom edge of PV In meter

modules from roof level

6 Maximum height of PV …………

modules from roof level In meter

7 Structure Grouting with 400x400x300 cubic OK / Not OK

8 Tilt angle for Solar PV range ………. mention

module (190 to 240) Range

9 Gap between modules Inter-module gap OK / Not OK

optimal as per design

requirement and

recommendations

Any other observation, if any:

Details of DCDB

No. Observation Please Mark/ Enter Remarks

1. DCDB Installation Outdoor / Indoor

2. MCB/MCCB per IEC 60947; SPD per IEC OK / Not OK

3. Surge Protection Device available OK / Not OK

4. DCDB Installed and mounted Properly OK / Not OK

5. Cables terminated properly through glands OK / Not OK

Details of ACDB

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

No. Observation Please Mark/ Enter Remarks

1. ACDB Installation Outdoor / Indoor

MCB for ≤63A; MCCB for

>63A; RCCB as required;

Components per IEC 60947/IS

Surge Protection device

No Volt Relay (NVR) for

4. Yes / No / N.A.

5. ACDB Installed Properly OK / Not OK

Cables terminated properly

through glands on gland plate

Voltage Measurement

Phase to R-N Y-N B-N Total

Time: _______ AM or PM

Performance Ratio of the System

1. Instantaneous AC Power in Watt at :

2. Instantaneous Irradiance (Watt/m2) :

3. Module Area (m2) :

4. Total number of modules :

5. Module Efficiency in % :

6. Performance Ratio of the System :

7. If PR is less than 70% than :

technical reason should be given

Calculation of Performance Ratio: Formula `PR (%) = [AC Power (W)] ÷ [Irradiance (W/m²) ×

Module Area (m²) × No. of Modules × (Module Efficiency%/100)] × 100`

Details of Inverter

No. Particulars Required Specifications/ Tick either of the one Remarks / Mention

Standards details

1. Inverter Serial No:

2. Inverter IP Protection

3. Inverter Installation Outdoor / Indoor

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

4. Automatic Operation OK / Not OK

Including Wake-up,

Synchronization And Shut

5. Marking Of Inverter IEC 61683/IS 61683 OK / Not OK

Capacity, Rating, Technical (efficiency); IEC 60068-

Specification 2 series (environmental);

IEC 62116 (anti-

islanding); Testing at

6. Inverter Installed Yes / No

7. Cables Terminated Properly Yes / No

(Crimping And Lugging)

8. DC Disconnect Available Yes / No

9. Terminal Earthing OK / Not OK

Effectively Earthed

Details of Solar & Bidirectional Meter installed by Discom

Particular Generation/Solar Net/bi-directional Remarks if any

Site Image 1: GPS mapped photos for above mentioned installed meter along with make &

serial number: + Upload

Details of Earthing provided

No. Particulars Required Specifications/ Standards Remarks / Mention

1 Earth Conductor Material Copper / Galvanized MS/ Aluminium

2 Total Nos. of Earthing Nos.

3 Earthing Conductor As per IS 3043/IEEE80

4 Earthpit Construction Chemical / Charcoal-Salt

5 Lightning Arrester (LA) Franklin rod / ESE rod

6 Lightning Arrester (IEC 62305, IS OK / Not OK

7 LA height from top edge of PV In meter

Building Earth Pit Earth Strip Connection

Body Earthing Pit-1 OK / Not OK

Body Earthing Pit-2 OK / Not OK

Lightning Earthing Pit-1 (R < 0.5Ohm) OK / Not OK

Lightning Earthing Pit-21 (R < 0.5Ohm) OK / Not OK

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Details of Cables used

No Particulars Specifications/ Mention details Remarks

1. Solar DC Cable UV Protected OK / Not OK

2. Solar DC Cable Tinned Copper OK / Not OK

working voltage

3. Voltage Grade up to and OK / Not OK

including 1100 V

pressure extruded

4. AC cable Insulation insulation per IS OK / Not OK

694/IEC 60227 or

5. String Cable Size (mm2) 1)

6. AC Cable Sizes (mm2)

1.Total length: _____________ meter.

2. Length from Ground plinth to

7. AC Cable Length(Meter)

DISCOM Energy meter

Site Image 2: GPS mapped photos for Solar PV Modules showing height of the installation

from the roof: + Upload

Site Image 3: GPS mapped photos for Invertor along with details of Serial number, make,

model number etc.., preferably with User or his representative: +Upload

Site Image 4: GPS mapped photos for ACDB, DCDB, LA, Earthing, System Display Board.

Summaries Observation and Conclusion:

Mentioned all identified Query in summary, if any:

It is certified the system is installed / not installed satisfactory and is found to be as

per / not as per the specification of GEDA.

Particular Report Prepared by Checked by

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Stamp of TPI Agency

----End of the document----

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

20. Annexure-I: List of banks for bank Guarantee

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

21. Annexure-20: Components of the Turnkey Project

1. Solar PV Modules

2. Inverters / PCU

3. DC Distribution Board (DCDB)

4. AC Distribution Board (ACDB)

5. Mounting Structures

6. Civil Foundations

9. Lightning Arrestors

10. Earthing Pits/Electrodes

11. Portal Registration Fees

12. Transportation & Logistics

13. All-Risk Insurance Policy for 10 year period

14. 10-Year CMC (Comprehensive Maintenance Contract)

15. Installation & Commissioning

16. Any other item required for completion of successful project Turnkey Project.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

22. Annexure-21: Notarized Undertaking For Claiming Relaxation Of Technical

(To be executed on ₹300 Stamp Paper)

Date: DD/MM/YYYY

Gujarat Energy Development Agency,

4th Floor, Block No- 11,

Sector-11, Gandhinagar.

Subject:- Notarized Undertaking For Claiming Relaxation Of Technical Documents

I, [Name of the Authorized Signatory], son/daughter of [Father's Name], aged about [Age] years,

residing at [Residential Address], do hereby solemnly affirm and declare on behalf of M/s [Name of

the Bidder Company], having its registered office at [Registered Office Address], as under:

1. That I am the [Designation, e.g., Director / Authorized Signatory] of the above-named

company, M/s [Name of the Bidder Company] (hereinafter referred to as the "Bidder"), and I

am duly authorized to sign this undertaking and submit the same on behalf of the company.

2. That the Bidder has submitted its bid in response to the Gujarat Energy Development

Agency’s (GEDA) Tender Reference No. [Insert Current Tender Ref No.] dated [Insert

Current Tender Date] (Tender ID: [Insert Current Tender ID]) for the Financial Year 2026-

27 (hereinafter referred to as the "Present Tender").

3. That the Bidder had previously participated in the aforesaid Tender Ref. GEDA/Solar/2026-

27/08 dated 24.08.2026 (nProcure Tender ID: 337688) (hereinafter referred to as the

"Previous Tender") and had submitted the requisite technical documents for the same.

4. That the Bidder is hereby claiming the relaxation to utilize the technical documents

submitted in the Previous Tender (nProcure Tender ID: 337688) for the purpose of fulfilling

the technical eligibility criteria of the Present Tender.

5. I hereby undertake and declare that the technical documents previously submitted by the

Bidder in the Previous Tender (nProcureTender ID: 337688) strictly fulfill all the technical

eligibility criteria required under the Present Tender.

6. I further undertake that in the event GEDA observes any discrepancies in the previously

submitted documents, or if the technical requirements have been altered in the Present

Tender, the Bidder shall promptly submit fresh documents or provide necessary clarifications

as requested by GEDA, within the stipulated time frame.

7. I understand and agree that if this declaration is found to be false, incorrect, or if the

previously submitted documents are found to be non-compliant with the Present Tender's

requirements, GEDA shall have the absolute right to reject our bid, disqualify the Bidder, and

take any other appropriate action, including the forfeiture of the Earnest Money Deposit

(EMD), without assigning any further reasons.

8. I hereby undertake to fully indemnify, defend, and hold harmless GEDA, its Director,

officers, employees, and representatives from and against any and all legal claims, suits,

proceedings, disputes, demands, liabilities, losses, damages, costs, charges, and expenses

(including but not limited to legal fees and court costs) that may arise, directly or indirectly,

as a consequence of the Bidder claiming this relaxation and/or relying on the technical

documents submitted in the Previous Tender and submitted with This Tender. The Bidder

shall bear sole and exclusive responsibility for any legal complications or proceedings arising

out of or in connection with this undertaking, and GEDA shall not be held liable or

accountable in any manner whatsoever for the same.

9. That this undertaking is given bona fide and no part of it is false or misleading.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

For and on behalf of M/s [Name of the Bidder Company]

Name: [Name of Authorized Signatory]

Designation: [Designation]

I, the above-named deponent, do hereby verify that the contents of paragraphs 1 to 8 of this affidavit

are true and correct to the best of my knowledge and belief, and nothing material has been concealed

Verified at [Place] on this [Date] day of [Month, Year].

DEPONENT WITNESSES:

(To be attested by a Notary Public) [Notary Public Seal and Signature to be affixed here]

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

1. Part – 9: Financial Bid Guidelines:

1. FOR Destination Pricing

 Rates quoted by the bidder shall be FOR destination basis and must be inclusive of all costs,

 Taxes, levies, duties (except GST)

 Packing, forwarding, freight

 Loading & unloading

 Supply, installation, testing & commissioning

 Any other charges required for successful execution

2. Comprehensive System Cost

 The quoted price shall include complete supply and installation of:

 Solar modules

 Mounting structures

 AC & DC cables

 Earthing & Lightning Arrestor (LA)

 Any other equipment or components required for Solar Rooftop Systems

 CMC Period of 10 years

3. Estimated Cost

GEDA has arrived at the Estimated Cost of ₹50,939/- per kW excluding GST for the Solar

Rooftop Systems under the capacity range of 01 kW to 06 kW, with reference to various

government scheme guidelines, regulatory considerations, and market analysis.

4. Rejection of Aberrant Bids

a) GEDA reserves the right to reject any financial bid wherein the quoted rate per kW

(excluding GST) deviates by more than five percent (5%) below or ten percent (10 %)

above the Estimated Cost of ₹50,939/- per kW (excluding GST) as specified in Clause

b) Such rejection shall be at the sole and absolute discretion of the Director, GEDA.

5. Reimbursement by GEDA

TFR related charges and any other charges; reimbursement shall be done by GEDA as per

Section B of Part

6. Taxation Clause

 Quoted rates shall be in Indian Rupees only and shall be inclusive of all applicable taxes,

 Any future change in GST during contract period will be applicable as per actual.

 Bidders must account for such risks in their quoted rates.

7. Price Escalation

 No price escalation shall be allowed under any circumstances.

8. Submission of Price Bid

 Rates must be submitted online only as per prescribed format.

 Physical submission of price bid will lead to disqualification.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

9. GEDA Registration Fees

Cost of GEDA registration shall be included in bidder’s scope

10. Bid Evaluation and L1 Determination Criteria

 The Lowest (L1) bidder shall be identified based on the total quoted price exclusive of GST.

 All comparative evaluation of bids shall be conducted on the Quoted price (excluding GST) to

ensure a uniform assessment framework. However, 70 % of the quoted rates (excluding GST)

shall be considered as supply, installation and commissioning of Solar Rooftop system and

remaining 30 % of quoted rates (excluding GST) shall be considered as CMC cost for

 Bidders must compulsorily quote rates per kW.

 In accordance with Clause No. 1 of Section-A in Part-7 of Tender Document, GEDA reserves

the right to invite multiple qualified bidders to match the lowest discovered per kW rate (L1).

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Gujarat Energy Development Agency, Gandhinagar Year 2026-27

Price Bid (online only)

The rates mentioned are Supply, Installation & commissioning including CMC period for 10 years

Supply, Installation and Commissioning of Grid-connected

1 SPV Rooftop Systems in capacity range of 01 to 06 KW

with 10 years of CMC

per kW (AC of system capacity)

NOTE: The rates are to be quoted in Rs./ kW i.e Rs. per 1000 Watts.

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

Comparative Statement of Bidders' offers for Solar Rooftop Systems on Govt. Bui;ding for the year 2026-27 -Capacity Range (01 to 06 kW)

Capacity as CA Certi.

Name of Annexure-1 Annexure-2 Annexure-4 Annexure-5 Annexure-14 Annexure-15 Annexure-16 Annexure-17 Annexure-18 PAN (Page Elec. License Annexure-13

Sr No EMD per Turnover GST (Page No.) EPF (Page No.) (Page Remarks

Bidder (Page No.) (Page No.) (Page No.) (Page No.) (Page No.) (Page No.) (Page No.) (Page No.) (Page No.) No.) (Page No.) (Page No.)

Gujarat Year 2026-27. – Capacity Range - 01 to 06 kW

(Sign and Seal of the Bidder)

Tender for Supply, Installation and Commissioning with 10 years of CMC for Grid Connected Solar Rooftop Systems on Government Buildings in the State of

Gujarat Energy Development Agency, Gandhinagar Year 2026-27