Hiring of One nos. of Non AC Utility (Open) Jeep for 24 hours (Diesel Driven) on Contract Basis for ALTHAN s/dn of Under Piplod Division Office Surat.

TECHNICAL BID FOR PROVIDING VEHICLES FOR DGVCL

1. Tenders are invited for three year rate Contract for Hiring of one nos. of Non

AC Utility (Open) Jeep for ALTHAN s/dn of Under Piplod Division Office, of

the Model shall have not been registered before more than three months as

on the date of tender opening (with taxi/Maxi passing) for 24 Hrs. per day

duty for ALTHAN s/dn of Under Piplod Division Office.

2. The touring journey covers the areas within Gujarat State and as per the

instructions of the Officer-in-charge.

3. Vehicle will have to be sent along with well experienced driver having valid

driving license with necessary tools and tackles to meet the normal break-

4. The Contractor shall provide stand by vehicle(s) to ensure prompt

substitute arrangements.

1. Detail of operation

1. Vehicles will be required as per Schedule-A and Rates should be quoted in

2. The rates quoted shall be for three year rate Contract. Thus, rates quoted

shall remain valid for complete period of 36 months of execution of order.

Without obtaining any confirmation, further 12 months or the period

decided by the competent authority can be extended by accepting authority

in case required by the DGVCL. The DGVCL reserves the right to terminate

the contract at any time without assigning any reason by giving 30 days

notice in writing. The contractor shall not be entitled to any compensation

by reasons of such termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the

contract will be for 36 months.

4. Normally duty time is for 24 Hours.

5. The contractor will have to fulfill the conditions of contract of Labor

Regulations Abolition Act – 1970 and furnish the records failing to which

payment will not be made.

6. No tools, tackles and manpower for execution of order will be provided by

the DAKSHIN GUJARAT VIJ COMPANY LTD.

7. The vehicle should be upto date and Diesel Driven only with good clean

covers and shall be washed regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rules and behave

respectfully with Officers and staff of the company.

9. The DAKSHIN GUJARAT VIJ COMPANY LTD. reserves all rights to extend the

contract for the period of 12 months or the period decided by the competent

authority if required at the same accepted rate.

10. The Driver should be provided with enough money to cover the cost

of fuel, toll taxes, bridge taxes, Repairs and incidental expenditures while in

11. Opening and closing Kilometers and Kilometers travelled should be

got certified and duly signed by the Officer traveling the vehicles day to day.

In absence of such requirements, the bill will not be paid.

12. The Driver should be instructed for the good behaviour and to drive

the vehicle only in accordance to the clear directives of the Officer-in-

charge. In case, if driving found rough, contractor will have to replace the

Driver with good one.

13. The quantities shown in the Schedule-A and journey Kilometers will be

considered from Head Quarter to Head Quarter.

14. Head Quarter of the Vehicle will be DGVCL, ALTHAN S/dn Office, Surat

and journey kilometers will be considered from Head Quarter to Head

15. It is the whole and sole responsibility of the Vehicle Owner during

accident to pay compensation or damages to the persons involved as per

law or Govt. Act.

16. Valid Insurance of the vehicle along with 6 persons travelling will be

provided by the contractor at his own cost during the contractual period.

17. During the journey, all the RTO rules and regulations should be followed

scrupulously and contractor will be responsible for any court matter arise for

not observing RTO Rules.

1. Please note that “The rate” quoted by bidder in Tender in Schedule “B” will

be exclusive of GST rate. So it means GST will be applicable as per

government rules.

1. Income tax and other taxes, if any in respect of Contractor income arising

from this contract, shall be deducted at source as applicable.

4. Terms of Payment

1. The contractor shall submit the bills with Certify logbook within 5 days on

completion of each month.

2. No advance for hiring of vehicle shall be paid. The Bill in duplicate should be

forwarded to Deputy Engineer, ALTHAN S/dn DGVCL, PIPLOD DIVISION

OFFICE and payment will be made by RTGS/NEFT only. Income tax (if any)

will be deducted at source from the R.A.Bill.

5. Price variation

1. The rates quoted by the contractor shall be based on the current fuel price

i.e.90.20 Per liter of diesel.

2. Formula for considering Price Variation: - No price variation will be payable

on cost of Oil/Tyres, tubes etc. For every 10 paisa (Ten paisa) rise/fall in

price of Diesel per liter, adjustment of 01 paisa (one Paisa)

(increase/decrease) in rate per Kilometer will be given on production of

Govt. GR or Dealer. This Price variation will be applicable to the actual KM

traveled during the month.

6. Security Deposit

1. The successful bidder has to pay Security Deposit @ 5% of the order value

on acceptance of tender, within 15 days from the issuance of LOA and it is to

be paid in Cash or by Demand Draft in favour of DAKSHIN GUJARAT VIJ

COMPANY LTD., Surat. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your

part in carrying out various functions, the same will be deducted while

refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The

DGVCL reserves the right to recover any dues outstanding against the

Tenderer from the S.D. or towards any loss caused to the DGVCL owing to

negligence or fault of the Tenderer, his servants or agents. The refund shall

be done only on production of No Objection Certificate from the concerned

officers, after completion of successful order.

1. If service of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ

COMPANY LTD. shall exercise its discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the

vehicle at any incidence, the requirement will be got completed through

other agency and if required to pay higher rate, in that case, difference of

rates will be recovered from the contractor.

3. If Tenderer fails to provide the vehicle on any day, as per contract, penalty

of Rs. 1500/- per day per Vehicle will be recovered from the current R.A.Bill.

8. Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an work

contract agreement on Stamp Paper of Rs. 300.00 with the company in

prescribed format before execution of work. The cost of stamp fees shall be

borne by the Successful Tenderer.

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs.

300.00 at his cost before commencement of order stating that for any

accidents or damages to the contractor's staff / equipments or any other

persons/vehicle due to non observance of safety measures, DGVCL shall not

be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of

insurance Policy should be submitted to this office before placement of

order. Insurance for Driver should also be arranged by the contractor and

Xerox copy of the same should be submitted to this office.

4. In case of any dispute or any discrepancy, the decision of the Executive

Engineer (O&M) DGVCL PIPLOD DIVISION OFFICE will be final and binding to

5. The Tenderer must follow all the rules, regulations and orders of the Labour

Laws relating to engagement of persons by him.

6. The tenderer shall keep all vehicles in operational condition and duly

registered with concerned RTO and copy of each document shall be

maintained in the vehicle all time. Copy must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles

in respect of all the insurable liabilities under the MOTOR VEHICLES ACT, The

workman Compensation Act (For Drivers and Conductors), Fatal Accident,

Personal Injuries Act, Natural Hazardous, Riots/arson etc copy must be

submitted to DGVCL.

8. The contractor shall obtain necessary license, registrations as legally

9. DGVCL shall entitle to recover full amount from contractor for expenses

incurred on account of compliance of any statutory provision or breach of

10. The contractor shall not sublet the contract to any other party. If it is

found, subletting the contract, then S.D. will be forfeited and party will be

11. All disputes in connection with the Tender/Contract shall be subject to the

jurisdiction of the court situated at Surat.

1. The Executive Engineer Piplod (O&M) Division DGVCL reserves the right to

reject any OR all the tenders without assigning any reasons thereof.

2. One weekly off will be allowed per week, generally on Sunday or as decided

by the concerned officer or Transport Deptt. For any extra absence, penalty

will be levied as per Clause No. 7 sub clause 3 per vehicle. If any vehicle is

called on Sunday, the weekly off of the driver will be adjusted on any other

3. PAN No. and GST may be shown separately (Xerox copy attached with

technical bid of tender).

4. The Tenderer shall make his own arrangement for the Boarding and lodging

of his Drivers, Agents and Servants.

5. The Vehicle when in service, shall have to parked at the DGVCL premise or

as near as the work site, if possible.

6. The Tenderer shall ensure that representative on his behalf deputed by

him should be in touch with the Deputy Engineer ALTHAN S/dn with

regard to detailing of vehicle, providing arrangement for substitutes in case

of any vehicles going off road and looking after to general need of vehicle.

7. The Tenderer shall also make his own arrangements for refueling, repairs

and maintenance of his vehicle and provide other vehicle during

maintenance or repair period.

8. The vehicle once inspected and approved by the Executive Engineer

Piplod(O&M) Division DGVCL for hire shall not be changed or substituted by

the contractor except on orders or on becoming defective / off road due to

accident break-down etc. In such an event, the contractor shall give

immediate intimation to the concerned officer. Where a change of vehicle is

likely to last for more than one week prior approval of the Transport

Manager shall have to be taken.

9. The speedometer of the vehicle must be maintained with full accuracy and

in working condition order at all times. Any defect noticed therein must be

rectified at the earliest in a period not exceeding two days. Till such time,

the meter starts the Kms. of journeys for various places shall be decided by

the user Engineers.

10. Tender Fee is non-refundable.

11. The rates quoted by the Tender, the schedule of rates must include

all charges of every type such as Fuel, Levies, Maintenance, Repairs, Driver

or contractor’s servant / agent wages etc.

12. Toll tax paid during official journey, shall be reimbursed to the

contractor on production of proof of payment along with the monthly bill.

13. The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the

vehicle from other Agency at the risk and cost of the contractor, in case of

10. Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of

180 days from the technical bid opening date or extended date and shall be

bound by communication of acceptance dispatched by DGVCL within the

above prescribed time limit.

Place: Sign and Seal of the Tenderer

Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid

will not be opened and the tender will not be considered and disqualified.

1. Tender fee and EMD must be paid online, otherwise tender will not be

2. P.F. code is must unless the driving is done by the owner.

3. Cars papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi passing

certificate etc. OR Bidder desires to purchase new vehicle, have to provide

quotation of vehicle and relevant documents.

4. Pan card Xerox copy.

5. Copy of Goods and GST Number.

All above documents should be submitted in the ONLINE ONLY. The EMD &

Tender fee should be paid ONLINE “EMD & Tender fee for hiring vehicle”.

“Tender for Hiring of One nos. of Non AC Utility (Open) Jeep for 24 HRS

on Contract Basis for ALTHAN s/dn of Under Piplod Division Office”.

Any information and clarifications that may be required pertaining to this enquiry

should be referred to the Executive Engineer (O&M), Dakshin Gujarat Vij Company,

Piplod Division Office, 1st floor, t.p-13, f.p.-12, opp. E-space, new VIP road,

Bhagvan Mahavir collage char Rasta, Vesu Bhrathana,Surat

Dakshin Gujarat Vij Company Ltd. reserves the right to reject any OR all

Tenders without assigning any reasons thereof.

Executive Engineer (O&M),

Piplod Division.