TENDER DOCUMENT FOR SELECTION OF PROJECT MANAGEMENT CONSULTANT (PMC) FOR VARIOUS DEVELOPMENT WORKS AT NEAR CHAMPANER FORT AND BEAUTIFICATION WORKS OF VADA LAKE AT PAVAGADH

(Submission) of Technical Bid

Date of Tender opening : 05/06/2026 at 17.00 hrs

Bid Validity Period : 180 days from opening of price bid

Submission of certain documents, etc. : Submission of EMD, Tender fee, Technical Bid and

other Documents from 13/05/2026 at 15.00 hrs..

upto 05/06/2026 at 15.30 hrs in the office of

Secretary, GPYVB, Block No. 3, 1st floor, Dr.Jivraj

Mehta Bhavan, Gandhinagar by the RPAD or speed

post shall be considered.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

General Terms and Conditions

(1) Bidders can download the tender document free of cost from the website.

(2) Bidders have to submit Price bid in Electronic form only on nprocure website till the

last date & time for submission.

(3) Price bid offers in physical form will not be accepted in any case.

Bidders who wish to participate in online tenders will have to procure/ should have legally valid

Digital Certificate as per Information Technology Act-2000 using which they can sign their

electronic bids. Bidders can procure the same from any of license certifying Authority of India or

can contact (n)Code Solutions – A division of GNFC Ltd., who are licensed Certifying Authority

by Govt. of India.

All bids should be digitally signed. The bidder should contact at below mentioned address for

Free vendor training camp will be organized every Saturday between 4.00 to 5.00 PM at (n) Code

Solutions – A Division of GNFC Ltd. Bidders are requested to take benefit of the same.

Website :- www.tender.nprocure.com

Ahmedabad Sales Office

(n)Code Solutions (A Division of GNFC Ltd.)

304, GNFC Infotower, Nr. Hotel Grand Bhagwati,

S G Highway, Bodakdev,

Gujarat, India.

Email : dscsales[at]ncode[dot]in, ahdsales[at]ncode[dot]in

(n)Code Solutions (A Division of GNFC Ltd.)

14th Floor, Tower One, Road 5C, Zone

Gujarat International Finance Tech City (GIFT City) Gandhinagar - 382

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

CHAPTER PARTICULARS

INVITATION FOR BIDS (IFB)

I INSTRUCTIONS TO THE BIDDER

II GENERAL TERMS AND CONDITIONS

III TERMS OF REFERENCE

IV SPECIAL TERMS AND CONDITIONS OF

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

INVITATION FOR BIDS (IFB)

Government of Gujarat through Gujarat Pavitra Yatradham Vikas Board (GPYVB) have

been working on various pilgrimage centers of the state. As a result, there is an all-round

pilgrimage development.

The Government of Gujarat, through the Gujarat Pavitra Yatradham Vikas Board

(GPYVB), has been actively undertaking the development of major pilgrimage destinations

across the State, leading to comprehensive enhancement of religious tourism infrastructure.

In continuation of these efforts, GPYVB proposes to undertake the Pavagadh Area

Development Project, covering key components such as Parking Areas, Champaner Fort

precinct (inside and outside fort walls), surrounding areas, and Vadatalav. The project aims

to improve accessibility, visitor amenities, infrastructure, and overall environmental and

heritage value of the region.

GPYVB has already selected Architect Cum Consultant for the relevant document. Now

GPYVB invites through tender for selection of Project Management Consultant (PMC) for

the day to day supervision, Inspection, measurement of work, for necessary quality checks,

observing timely completion, providing observations/comments during construction,

providing opinion on various issues related to development, Bill recommendation etc.

The total sanctioned cost of the development of the various projects is approximately

Rs.135 crores plus GST.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

SCHEDULE FOR INVITATION OF TENDER

To Name of Tender: Selection of Project Management Consultant (PMC) for

Various Development works at Near Champaner Fort and Beautification

works of Vada Lake at Pavagadh

Issue of Tender

Technical Bid Due Date: 05/06/2026 at 15.30 hrs

Pre-Bid Meeting: 19/05/2026 at 15.00 hrs

Bid Submission Address

The Secretary, GPYVB, Block No. 3-2, 1st floor, Dr.Jivraj Mehta bhavan,

Gandhinagar by the RPAD or speed post shall be considered.

Technical Bid Opening Date & Time: 05/06/2026 at 17.00 hrs

Presentation and Price Bid opening: To be communicated later

Venue: To be communicated later

1. Please address all queries and correspondence to The Secretary, GPYVB, Block No. 3-2,

1st floor, Dr.Jivraj Mehta bhavan, Gandhinagar. email address: [email protected] and

[email protected]

2. If the Office of the GPYVB happens to be closed on the day of receipt of the bids as

specified, the bids will be received and opened on the next working day on opening of the

Office upto the same time and at the same venue.

3. Please quote Ref. Number in all your correspondence.

General Instructions

1.0 Technical Bid: Bidders shall submit physically their bids in TWO SEPARATE PARTS

(stated herewith as part-1 and part- II) in sealed envelopes super-scribed with due date,

time, project and nature of bid). Bidder has to submit only one original hard bound

document. Loose documents may be outrightly rejected.

PART-I: Bid Security and Price of the Tender Document in a separate sealed

envelope superscripted with the Tender Document number. Please enclose

EMD of Rs.4,00,000/- and Price of one copy of the Tender Document of

Rs.15000/- in form of Demand Draft drawn in favour of “Gujarat Pavitra

Yatradham Vikas Board” payable at Gandhinagar.

The Tender fee/EMD should be in the name of the bidder’s firm only.

Tender fee/EMD in the name of the other firm shall not be accepted.

PART-II: Original and one copy of TECHNICAL BID complete with all technical and

commercial details except the prices. Original printed document shall be

considered as authentic.

1. Filling up prices in Part II will render the Bidder disqualified.

2. Tender document preferably in A4 pages, If requires selected A2 pages like for

map/layout can be folded.

3. First page of tender should be index having particular and page nos.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

4. The tender is invited on line only. In case vital documents are not uploaded

online, the tender will be outrightly rejected.

5. Hard documents sent by RPAD/Speed post only shall be accepted.

The envelopes containing Part-I and Part-II of offer should be enclosed in a larger

envelope duly sealed. The enclosed CUT-OUT Slips shall be filled and pasted on the

envelopes. All pages of the offer must be signed.

2.0 Financial Bid: Bidder shall submit the FINANCIAL BID online through

www.nprocure.com only .

3.0 Services offered should be strictly as per specifications mentioned in this Tender

Document. Please spell out any unavoidable deviations, article-wise, in your bid under the

heading “Deviations”.

4.0 Once quoted, the Bidder shall not make any subsequent price changes, whether resulting

or arising out of any technical/commercial clarifications sought regarding the bid, even if

any deviation or exclusion may be specifically stated in the bid. Such price changes shall

render the bid liable for rejection.

Yours faithfully,

For and on behalf of

Gujarat Pavitra Yatradham Vikas Board (GPYVB)

Block No. 3-2, 1st floor,

Dr.Jivraj Mehta bhavan,

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

To be pasted on the outer envelope containing Bid Security,

Tender Fees, Technical bid and Main Cover.

DO NOT OPEN – THIS IS A BID

Bid Security/Tender Fees/Technical Bid/Main Cover

To Name of Tender: Selection of Project Management Consultant (PMC)

for Various Development works at Near Champaner Fort and

Beautification works of Vada Lake at Pavagadh

Issue of Tender

Technical Bid Due Date: 05/06/2026 at 15.30 hrs

Bid Submission Address

The Secretary, GPYVB, Block No. 3-2, 1st floor, Dr.Jivraj Mehta

bhavan, Gandhinagar (By RPAD only)

Technical Bid Opening Date & Time: 05/06/2026 at 17.00 hrs

Financial bid opening: To be communicated later

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

INSTRUCTIONS TO THE BIDDER

ARTICLE-1: DEFINITIONS

In this document, unless the context specifies otherwise, the following words and phrases shall

mean and include:

1) “Agreement” means the document signed by the GPYVB and Bidder that incorporates any

final corrections or modification to the Tender and is the Legal document binding both the

parties to all terms and conditions of the Contract.

2) “Bid” means the complete bidding document submitted by the bidder to Secretary, Gujarat

Pavitra Yatradham Vikas Board(GPYVB) and shall include any corrections, addenda and

modifications made therein.

3) “Bidder” shall mean a corporate entity or a society or a corporation or a firm eligible to

participate in the Tender in the stages of Pre-qualification, Bidding process and shall include

the successful Bidder during the currency of the Contract.

4) “Proposal" means all documents and information submitted by bidder supporting its bid to

provide the Services to Authority, as required under this tender

5) “Contract Period” shall mean entire term of the contract as indicated in the Article

6) “Contract” shall include the Terms of Reference as outlined under Chapter III within

time limits indicated under Article 1, Chapter IV in accordance with the terms and

conditions of the Work Order/Agreement.

7) “Corrupt Practice” means the offering, giving, receiving or soliciting of any thing of value,

pressurizing to influence the action of a public official in the process of Bidder selection and

Contract execution.

8) “Authority” shall mean the organization/institution, which is floating this, tender i.e.

Secretary, Gujarat Pavitra Yatradham Vikas Board, Government of Gujarat, Gandhinagar.

9) “Agency” shall mean successful bidder shortlisted and allotted this work

10) “Agency’s Equipment” shall mean all equipment and other appliances and things of

whatsoever nature required for the fulfillment of the Contract or of the agency ’s obligations,

but not including those items which are intended to form, or which form part of the Facility.

11) “Defects Liability Period” shall mean the Defects Liability Period during which the

selected agency shall undertake the responsibilities, and have the liability for work done.

12) “Facility” shall mean the entire facility, civil work, pathways, toilets, structures, pits, pipes,

fencing, electrical lighting & electronics items, as well as all open areas within the site, and

including any additions, modifications, alterations as may be made thereto from time to time

and items executed under this contract.

13) “Financial Capability” means financial worthiness of Bidders as per the terms of the

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

14) “Government Authority” shall mean any Indian entity, authority or body exercising

executive, legislative, judicial, regulatory or administrative functions, including, without

limitation, any government authority, agency, department, board, commission or

instrumentality of Indian or any political subdivision thereof, court, tribunal, arbitrator or

self-regulatory organization.

15) “Law” shall mean and include all the provisions of all Indian statutes, regulations,

ordinances, codes, official or other standards, administrative or other rules, judgments awards

and decrees of, or agreements with any Governmental, semi-Governmental or quasi-

Governmental Authority as currently in effect or as may be in effect from time to time and

/or as may be amended or supplemented from time to time.

16) “Site” shall mean that specific area specified in the Bid Documents and shall include any

other places as may be specifically designated by the Authority from time to time as forming

part of the Site.

17) “Local Language” means the language declared by the concerned State Government as their

official language.

18) “Tenderer” means the organization/institution, which is floating this, The Secretary of

GPYVB, Gandhinagar tender i.e Gujarat

19) "Selection Procedure" means the entire procedure conducted by Authority to select and

appoint the Successful bidder for the provision of the Services pursuant to the Tender

process and the subsequent negotiation, finalization and execution of the Agreement.

20) “Total Accepted Tender Value” means the total value of services and supplies as

covered under this Tender and agreed upon by the Tenderer and the Bidder.

21) “Similar Work experience” means Architectural cum Project management Consultancy

(PMC) services or stand alone PMC services of civil construction projects.

22) “PMC Work” means Project Management Consultancy services which include

understanding project, its design, drawing, requirements, bid preparations, evaluation,

supervising, execution of work, remaining responsible for trouble shooting, work

measurement and bill verification etc.

ARTICLE - 2: ELIGIBILITY CRITERIA FOR BIDDERS

The bidder shall be evaluated in two stages

1.) Pre-qualification stage

2.) Primary Technical Evaluation of Proposal

The Bidder fulfilling pre-qualification criteria shall be shortlisted for further Technical Stage. The

bidder should be fulfilling the following preconditions and must also submit documentary

evidence in support of fulfillment of these conditions while submitting the technical bid. Bids

from consortiums are not allowed.

GPYVB reserves the right to verify the claims made by the Bidders and to carry out the capability

assessment of the Bidders and the GPYVB’s decision shall be final in this regard. GPYVB may, in

its absolute discretion, waive any of the conditions and / or requirements in the Tender in respect of

any or all of the bidders.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

Stage –I : Pre-qualification Criteria for bidders

Sr. Pre-qualification criteria Documentary Evidence

1 The bidder should be into existence for a Copy of firm incorporation

minimum period of Seven years. certificate/Registration certificate to be

submitted and other details like PAN No,

Service Tax/GST registration etc.

2 The Bidder should have achieved a Minimum Audited Financial Report and CA certificate

Annual Average Financial Turnover (in indicating minimum annual financial

Consultancy Services) of Rs. 4.00 Cr. in any of turnover from Consultancy Services for any

five years from the last seven year F.Y 2018-19 to five years from last seven F.Y 2018-19 to

Escalation Factor Shall be applied as per formula

shown in subsequent pages:

3 The bidder should have similar work experience The bidder shall provide work order and

of providing architectural and related work completion certificate which mentions

consultancy cum PMC service or Stand alone clearly the amount of work completed as

PMC services for executing similar Civil well as scope of work.

Construction projects related to development of as per Annexure -8

Tourism/pilgrimage or urban Infrastructure or

Heritage project development for

Government/semi govt./Municipal

corporation/Govt. Boards/PSU etc. clients from

the F.Y 2018-19 to till date.

At least one similar work with project cost at

least Rs.108 cr or

At least two similar works with project cost

each of at least Rs. 68 cr or

At least three similar works with project cost

each of at least Rs.54 cr

The assessment of GPYVB shall be final and

without any dispute.

Escalation Factor Shall be applied as per formula

shown in subsequent pages:

4 The bidder shall submit a power of attorney Power of Attorney as per the format given

authorizing the Signatory of the bid to sign and in Annexure -2

execute the contract. The power of attorney must be from

authorised persons establishing legal

standing to sign and execute the bid.

5 The bidder shall provide PAN, Service Tax/GST A copy of PAN, GST/Service Tax, GST

Number and GST Return Statement/certificate. Return Statement /Certificate. The bidder

shall also submit copy of the returns of GST

for last three years.

6 The bidder shall provide a valid EMD acceptable Tender fee DD and EMD - DD

to Authority. EMD deposit of Rs.4,00,000/- has to

be submitted along with bid document. Non-

refundable Tender fees of Rs.15000/- through DD

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

favoring Gujarat Pavitra Yatradham Vikas Board

payable at Gandhinagar has to be annexed with the

7 Detail of History of Litigation As per the format given in Annexure -9

8 The bidder has to submit self-certified letter Bidder has to submit Self certified letter

indicating that they have not been blacklisted by declaring they have not been blacklisted by

any Government Department, Organisation, any Government Department, Organization,

Corporation Corporation. - As per format given in

b) Stage – II : Technical Evaluation

The agencies fulfilling pre-qualification criteria will be shortlisted for Technical Evaluation. The

technical evaluation criteria are given in the following table:

Sr. Criteria Documentary evidence Marking Pattern Max

1 The bidder should be into existence for a Copy of firm incorporation if 7 <=x<=10 years

minimum period of Seven years. certificate/Registration :2 Marks

certificate to be submitted

if 10<x<=12 years:

and other details like PAN

No, Service Tax/GST

registration etc. if x>12 years:

2 The Bidder should have achieved a Audited Financial Report if 4 Cr. <=x< =6 Cr.:

Minimum Annual Average Financial and CA certificate 5 marks

Turnover (in Consultancy Services) of indicating minimum annual

Rs. 4.00 Cr. in any five years from the financial turnover from if 6.00 Cr. <x<=9.00

last seven F.Y 2018-19 to 2024-25. Consultancy Services for Cr.:

any five years from last Marks

Escalation Factor Shall be applied as per seven F.Y 2018-19 to

formula shown in subsequent pages: 2024-25 if x>9 Cr. :10 Marks

3 Total amount of similar work experience The bidder shall provide Work orders of

3 Total amount of similar work experience The bidder shall provide Work orders of

in providing architecture and related work order and work projects totaling

consultancy cum PMC Service or PMC completion certificate value over Rs.108 Cr

Service for executing projects related to which mentions clearly the to Rs.216 Cr:

development of Tourism/pilgrimage or amount of work completed Marks

urban Infrastructure or Heritage project as well as scope of work.

development for Government/semi As per format given in Work orders of

govt./Municipal corporation/Govt. Annexure-8 projects totaling

Boards/PSU etc. clients from the F.Y (only work orders above value over Rs.216 Cr

2018-19 to till date. Rs.25 Cr shall be to 432 Cr.: 20 Marks

GPYVB Decision shall be final about considered) Work orders of

consideration of similar works. projects totaling

value over Rs.432 Cr

Escalation Factor Shall be applied as per to 864 Cr.: 30 Marks

formula shown in subsequent pages:

projects totaling

value above Rs.864

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

4 Details of Testimonials from Clients for Attach details of Single Testimonials:

successful PMC work. Testimonials with Work 2 Marks

Order and Completion

certificate, and PMC Two Testimonials:

performance remark or Marks

Separate testimonial.

GPYVB assessment and Three Testimonials:

decision shall be final and 5 Marks

without any dispute.

5 No. of technical manpower with relevant Attach CV of each Manpower

experience technical person proposed Requirements

Team Leader (TL) to be part of the team for TL:

Minimum B. Arch or M.E Civil and must this work. Min.15 years of

have handled large projects. Should be The Cvs should be self- experience: 2 Marks

registered with Council of certified and validated by More than 15 years’

Architects/Council relevant body of the bidder. It should experience: 3 Marks

engineers in India clearly state the type of

Architect (AT) association/tie up with the AT:

Minimum B. Arch and must have handled bidder for not less than Min.10 years of

large projects. Should be registered with one year as on date/or experience: 2 Marks

Council of Architects. association for working Over 10 years of

with at least one project experience: 3 Marks

Landscape Architect (LA) jointly during last seven LA:

Architect with Post Graduation in years (i.e. 2018-19 to Min. 10 years of

Landscape 2024-25) and undertaking experience: 1 Marks

to work jointly for the More than 10 years

proposed project, the of Experience:

condition which is Marks

Structural Engineer (SE) mandatory for team SE:

Should be M. E in structures and must leader and any one more Min. 10 years of

have handled structural design of technical manpower out experience: 2 Marks

buildings of 6 listed. For More than 10 years

remaining Four new of Experience:

associations for Marks

Civil Engineer (CV) /Diploma Civil providing expert services CE (Any one):

Engineer with proper consent

letter shall be One Civil

considered. Engineer/Diploma

Civil Engineer with

years experience on

Pay roll of the firm:

Two or More Civil

Engineer/Diploma

Civil Engineer with

years experience on

Pay roll of the firm:

Electrical Engineer (EE) or Diploma If available with

Electrical Engineer year experience:-

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

(The bidder has to score 50 marks out of 70 to be eligible for presentation)

7  Concept, Designing, methodology to Presentation showing Based on

execute & run the PMC work for the understanding, approach presentation

proposed project. and methodology to As date and time will

 Details of license/accreditations execute the proposed be provided by Dept.

 Detail of technical & financial strength project. The schematic plan to bidder. So, bidder

of the members for the proposed need to do

 Past Experience in handling similar development at Champaner presentation in front

projects. fort and Beautification of committee as per

 Award and accolades work at Vada lake at instruction.

 Team availability specific to the Pavagadh considering ease

project type of movement of pilgrims

and facilitations must be

 Experience in day to day supervision,

Measurement of works and bill

recommendation.

The presentation may

 Element of innovation, use of

include Alternative

appropriate technologies

Development plans. The

 Implementation schedule/Modus

inclusion of likely

Operandi for PMC

development issues like

(The presentation is mandatory to

movement of locals, shops,

qualify for further process.) Archeological, Railway,

(The bidder has to score minimum 15 R&B, holistic traditions,

marks out of 30 for further eligibility) temple authority’s

concerns, Nagarpalika’s

concerns, Flooding, Low

lying area etc. may be

highlighted for establishing

in depth knowledge of the

firm- on subject matter.

Escalation Factor for Sr. No. 2 and 3 of Pre-qualification and Technical qualification

criteria shall be considered as follows:

The following enhancement factors will be applied to annual turnover and completion cost of

works to bring them to the base year. The current financial year in which bid is invited shall be

considered as the base year: -

Financial Enhancement

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

Note: 1. The bidder shall be bound to submit additional information/documents as per requirement

on urgent basis.

2 The bidder shall be required to score at least 50 marks out of 70 marks assigned for

technical qualification except marks for presentation. Only those bidders shall be

eligible for further process and shall be informed to prepare presentation

3. The bidders will have to make a presentation on the date and time intimated as aforesaid

on the concept and design before the Committee. The bidders will be informed about the date

and time by E-mail or by Telephonic communication. All the bidder shall have to carry copy

of presentation in Soft and hard copy with them and present in front of Committee. If bidder

fails to represent with presentation copy, agency shall not be considered eligible for financial

bid opening and further process.

The bidder should have made primary survey of Various development works at Near

Champaner fort and Beautification work of Vada lack at Pavagadh, its pre-cint and

surrounding to have first hand impression about the work and present the

schematic/Conceptual plan of further development including his own/innovative concept.

Ease of pilgrims movements and facilitations are paramount to the development.

The presentation may include Alternative Execution plans. The inclusion of likely development

issues like movement of locals, shops, Archeological, Forest Act., Railway, R&B, holistic

traditions, temple authority’s concerns, Nagarpalika’s concerns, Flooding, Low lying area etc.

may be highlighted for establishing in depth knowledge of the firm- on subject matter.

In order to qualify for financial bid opening, bidder should secure at least i.e 15 marks in

presentation. Such bidder shall be called “Technically Eligible bidder”.

C) PRICE/FINANCIAL BID

a. The evaluation will be based on Quality Cost Based System (QCBS)

b. The Committee will select the bidder by giving 70% weightage on the Quality of Concept

and Design presented before it and 30% weightage to the Financial bid.

c. Bidder shall fill up entire Financial bid along with final amount as part of Financial bid. This

final amount shall be considered for further evaluation in QCBS formulae.

d. The marks obtained by bidder in Presentation on Concept, Design and Methodology to

execute work shall be taken as Technical score (T) of technically eligible bidder

e. Comparison of Financial bid shall be done by the formula as under:

Where: Sf is the standard financial score of the Price Proposal being evaluated

Fm is the lowest Financial bid

F is the Price Proposal under consideration

f. Based on combined marks of Technical and Financial Bid, bidder securing highest

score/ranking will be selected and the Committee if required will further negotiate and

finalize the price.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

Highest Score = T x 0.7 + Sf x

GPYVB reserves the right to make the appointment of the Successful bidder subject to such further

terms and conditions as it considers appropriate in relation to the Tender process and/or the provision

of the services. GPYVB shall not be obliged to give any reason(s) for the selection and/or rejection

of any Proposal or any part thereof.

GPYVB reserves the right, at any time and in its absolute discretion, accept or reject Proposals (or to

permit any bidder to resubmit its Proposal, such that Proposal fails to meet any or all of the Criteria

and/or the Requirements), to pursue negotiations with any number of bidders, to withdraw from

negotiations with any bidder at any time and to suspend, discontinue, modify and/or terminate the

Tender process at any time.

The technically eligible bidder securing H1 as per QCBS method will be invited for further

process. In case there are more than one bidder having score H1 rates, the bidder having highest

score in technical evaluation marks will be considered and offered to award the contract. If further

required, the bidder shall be selected by lottery system.

The bidder shall have to submit presentation copy to GPYVB before price bid opening. The

presentation of H1 bidder/selected bidder shall be considered part of the agreement. The same

will be discussed further, fine-tuned and appropriate instructions shall be made by GPYVB.

If required successful bidder shall give final presentation before agreement is signed.

ARTICLE –3: PRE-BID MEETING

 A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or by email at the Employer’s address indicated in the Invitation for

Bid. The Employer will respond to any request for clarification which he receives prior to

or during Pre-Bid Meeting.

NO QUERIES OF ANY TYPE SHALL BE ENTERTAINED ON PHONE.

NO QUERIES SHALL BE ENTERTAINED ONCE THE DEADLINE TO RAISE

 Pre-bid meeting shall be convened on the specified date in the Conference Hall, GPYVB,

1st floor-Block no.3, Dr.Jivraj Mehta Bhavan, Gandhinagar. Evaluation criteria and Price-

Bid will be discussed in this meeting. It will be essential for the Bidders to attend the Pre-

Bid Meeting so as to understand and clarify any issues related to Tender and related

works. The bidder shall be bound to submit queries in hard copy within the date of

deadline to raise the query is over.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

GENERAL TERMS AND CONDITIONS

ARTICLE – 1: CHECKLIST OF DOCUMENTS COMPRISING THE BID

1.1 The bid submitted shall have the following documents:

Earnest Money Deposit and Price of one copy of the Tender Document in the form

prescribed in the Tender.

1. Bid signed and sealed (with official seal) in Original (with photocopies in copy I) on all

pages with all pages duly numbered.

2. In case bidder is a company- Certified copy of Certificate of incorporation for companies

& Memorandum and Articles of Associations,

In case the Bidder is a society- Certified copy of registration deed with objects of

constitution of society

In case Bidder is a corporation- Authenticated copy of the parent statute

In case of Trust- Certified copy of the Trust Deed

In case of Firm- Certified copy of the Registration Deed/LLP Registration

Certified copies of documents submitted, as above, must be signed and carry the seal of

the authorized signatory.

3. List of present Directors/owners/executive council members/trustees/ Board members as

4. Technical Proposal should include the following:

i. All the annexures except the financial bid format shall be submitted with Technical

ii. The bidder shall provide an undertaking, on a separate letter on company letter

head signed by the authorized signatory, in the technical bid that all the profiles of

the proposed resources are complete and accurate. In addition, each profile shall be

signed by the resource (of whom the profile is submitted) and the authorized

iii. Indemnity Undertaking as per the format given in Annexure -10

5. GST Return Statement for last three years.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

6. General power of attorney/Board of Directors resolution/ Deed of Authority contract

and all correspondences/documents thereof. Format for General Power of Attorney is

given at Annexure-2.

7. Audited Balance sheet and Income statement duly signed by the statutory auditors and

authorized signatory/ies of the Bidder for any five years from the last six years viz. F.Y 2018-

19 to 2024-25. Firms that do not publish financial statements, such as partnerships, submit

specially prepared statements. A qualified external auditor should certify such statements.

Annual reports shall include the auditor's certification.

8. Documentary evidence (signed by authorized signatory) proving that bidder fulfills the

criteria as stated in Article 2, Chapter I.

9. Clause by clause compliance statement for the whole Tender Document including all

10. All deviations and/or non-compliance clauses shall be listed separately.

11. Details in the formats as given at Annexures. (please check all the Annexures)

a) Financial Bid as per Annexure – 1 to be submitted on-line only. No deviations and/or

noncompliance clauses shall be allowed.

ARTICLE – 2: BIDDING DOCUMENT

Bidder is expected to examine all instructions, forms, terms and specifications in the

bidding documents. Failure to furnish all information required by the bidding documents

or submits a Bid not substantially responsive to the bidding documents in every respect

may result in the rejection of the Bid. Bidder has to submit hard bound document duly

numbered. Loose documents may be outrightly rejected.

ARTICLE – 3: CLARIFICATION ON BIDDING DOCUMENTS

3.1 Bidders can seek written clarifications within 5 days from the first date of issue of the

tender document, to The Secretary, GPYVB, Gandhinagar. The clarification shall be

issued without any delay.

ARTICLE – 4: AMENDMENT OF BIDDING DOCUMENTS

4.1 At any time prior to the deadline for submission of bids, GPYVB for any reason, whether

at its own initiative or in response to the clarifications requested by prospective Bidders

may modify the bidding documents by amendment.

4.2 All prospective Bidders who have received the bidding documents will be notified of the

amendment through website https://www.nprocure.com and such modification will be

binding on them.

4.3 In order to allow prospective Bidders a reasonable time to take the amendment into

account in preparing their bids, GPYVB, at its discretion, may extend the deadline for the

submission of bids.

ARTICLE – 5: LANGUAGE OF BID

5.1 The Bid prepared by the Bidder, as well as all correspondence and documents relating to

the Bid exchanged by the Bidder and Authority shall be in English. Supporting documents

and printed literature furnished by the Bidder may be in another language provided they

are accompanied by an accurate translation of the relevant pages in English. For purposes

of interpretation of the bid, the translation shall govern.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

ARTICLE – 6: COST OF BIDDING

6.1 The Bidder shall bear all costs associated with the preparation and submission of the Bid

and Authority will in no case be responsible for those costs, regardless of the conduct or

outcome of the bidding process.

ARTICLE – 7: BID FORMS

7.1 Wherever a specific form is prescribed in the Tender Document, the Bidder shall use the

form to provide relevant information. If the form does not provide space for any required

information, space at the end of the form or additional sheets shall be used to convey the said

7.2 For all other cases, the Bidder shall design a form to hold the required information.

7.3 Tenderer shall not be bound by any printed conditions or provisions in the Bidder’s Bid

ARTICLE – 8: FRAUDULENT & CORRUPT PRACTICE

8.1 Fraudulent practice means a misrepresentation of facts in order to influence a procurement

process or the execution of a Contract and includes collusive practice among Bidders (prior

to or after Bid submission) designed to establish bid prices at artificial on-competitive levels

and to deprive the Authority of the benefits of free and open competition.

8.2 Tenderer will reject a proposal for award if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in competing for, or in executing,

ARTICLE – 9: LACK OF INFORMATION TO BIDDER

9.1 The Bidder shall be deemed to have carefully examined all contracts documents to his entire

satisfaction. Any lack of information shall not in any way relieve the Bidder of his

responsibility to fulfill his obligation under the document.

ARTICLE – 10: CONTRACT OBLIGATIONS

10.1 If after the award of the contract the Bidder does not sign the Agreement or fails to furnish

the performance guarantee within the prescribed time limit, Authority reserves the right to

cancel the contract and apply all remedies available to him under the terms and conditions of

ARTICLE – 11: BID PRICE

1. Bidder shall categorically confirm strict compliance with the following stipulation in

respect of their offer.

a) Any effort by a Bidder or Bidder’s agent/consultant or representative howsoever

described to influence the Authority in any way concerning scrutiny/consideration/

evaluation/ comparison of the bid or decision concerning award of contract shall

entail rejection of the bid.

b) The Bidder should indicate a single consolidated rate for contract period based on

the payment terms specified in the Tender.

c) Bids should be submitted directly by the Bidder.

11.2 Authority reserves the right to seek clarification/justification from the Bidder on the bid

price in case Authority deems it necessary. Based on the justification provided by the

Bidder, if Authority feels that the price is unrealistic/infeasible in order to execute work of

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

this nature, Authority reserves the right to reject the said bid. The Bidders shall be

governed by the decision of Authority

ARTICLE – 12: BID CURRENCY

12.1 For the services required in the Tender the prices shall be quoted in Indian Rupees. Payment

for such services as specified in the agreement shall be made in Indian Rupees only.

ARTICLE – 13: BID SECURITY/ EARNEST MONEY DEPOSIT (EMD)

13.1 The Bidder shall furnish, as part of the Bid, a bid security for the amount of Rs. 4,00,000/-

(Rupees Four Lakh only) in favour of “Gujarat Pavitra Yatradham Vikas Board”

payable at Gandhinagar in a separate envelope. Only after the confirmation of valid bid

security, the Technical Bid will be opened.

13.2 No interest shall be paid on bid security.

13.3 EMD of Bidders not short-listed will be refunded within 30 days from the date of declaration

of Short-listed Bidders. If the Bidder is short-listed then the security will be refunded within

30 days from the date of signing of the Agreement.

13.4 The successful Bidder’s Bid security will be discharged upon the Bidder signing the

contract/Agreement, and furnishing the Security Deposit and Bank Guarantee.

13.5 The Bid security may be forfeited either in full or in part, at the discretion of Authority, on

account of one or more of the following reasons:

a) The Bidder withdraws their Bid during the period of Bid validity specified by them

on the Bid letter form.

b) Bidder does not respond to requests for clarification of their Bid.

c) Bidder fails to co-operate in the Bid evaluation process, and

d) In case of a successful Bidder, the said Bidder fails:

1. to sign the Agreement in time; or

2. to furnish Performance Guarantee and Security Deposit

ARTICLE – 14: PERIOD OF VALIDITY OF BID

14.1 Bids shall remain valid for 180 days after the date of Bid opening prescribed by Authority. A

Bid valid for a shorter period shall be rejected as non-responsive.

14.2 In exceptional circumstances, Authority’s responses thereto shall be made in writing. The

Bid security shall also be suitably extended. A Bidder granting the request is not required nor

permitted to modify the Bid.

ARTICLE – 15: FORMAT AND SIGNING OF BID

15.1 The Bidder shall prepare required number of copies of the bid, clearly marking each

“Original Bid” and “Copy of Bid” as appropriate. The bidder shall submit all the bid

documents appropriately hard bound. If bid is submitted in loose form the same may

be outrightly rejected. In the event of any discrepancy between original bid document and

the copy of the bid, the original shall govern.

15.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be

signed by the Bidder or a person duly authorized to bind the Bidder to the

Contract/Concession Agreement. All pages of the bid, except for un-amended printed

literature, shall be initialed by the person or persons signing the bid.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

15.3 The complete bid shall be without alteration or erasures, except those to accord with

instruction issued by Authority or as necessary to correct errors made by the Bidder, in which

case such corrections shall be initiated by the person or persons signing the bid.

ARTICE – 16: SEALING AND MARKING OF BID

Bidder shall submit their bids in THREE SEPARATE PARTS, out of which two parts are to

be submitted in sealed envelopes super-scribed with due date, time, project and nature of bid

(Bid Security, Technical) and financial bid is to be submitted online.

Part: I Tender Fee & Bid Security in a separate sealed envelope super scribed

with the Tender Document number.

Part: II Original TECHNICAL BID complete with all technical and commercial

details other than price i.e. identical to part-III with prices blanked out.

NOTE: Filling up prices in Part-II will render the Bidder disqualified.

PART – III: Original FINANCIAL BID online Only with full price details.

The envelopes containing Part-I and Part-II of offer should be enclosed in a larger envelope

duly sealed. The enclosed CUT-OUT Slips (Formats given below) shall be filled and pasted

on the envelopes. All pages of the offer must be signed.

The outer envelope shall indicate the name and address of the Bidder to enable the bid to be

returned unopened in cases it is declared `late’ or the bidder has not submitted the price

through online process.

16.1 If the outer envelope is not sealed and marked as required, Authority will assume no

responsibility for the bid’s misplacement or premature opening.

16.2 The Tender Fee, Bid Security and Technical bids shall be placed in separate envelopes and

then placed in double envelope as explained above.

16.3 If these envelopes are not sealed and marked as required, Authority will assume no

responsibility for the bid’s misplacement or premature opening and rejection.

ARTICLE – 17: BID DUE DATE

17.1 Bid must be received by Authority at the address specified in the Tender Document not later

than the date specified in the bid. Late bid shall be outrightly rejected by Authority.

17.2 Authority may, at its discretion, on giving reasonable notice by email or any other written

communication to all prospective Bidders who have been issued the Tender documents,

extend the bid due date, in which case all rights and obligations of the Authority and the

Bidders, previously subject to the bid due date, shall thereafter be subject to the new bid due

date as extended.

ARTICLE – 18: LATE BID/CONDITIONAL BID

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

18.1 Any bid received by Authority after the bid due date/time prescribed in the Tender Document

shall be rejected.

18.2 Any bid indicating conditions beyond those indicated in this Tender Document i.e.

conditional bid shall be rejected.

ARTICLE 19: MODIFICATION AND WITHDRAWAL OF BID

19.1 The Bidder may modify or withdraw its Bid after the Bid’s submission, provided that written

notice of the modification included substitution or withdrawal of the bids, is received by the

Authority prior to the deadline prescribed for submission of bids.

19.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and

dispatched in a manner similar to the original Bid.

19.3 No Bid may be modified subsequent to the deadline for submission of bids.

19.4 No Bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of Bid validity specified by the Bidder on the bid letter form.

Withdrawal of a Bid during this interval may result in the Bidder’s forfeiture of its Bid

ARTICLE – 20: OPENING OF BIDS BY THE GPYVB

20.1 Bids will be opened in the presence of Bidder’s representatives, who choose to attend. The

Bidder’s representatives who are present shall sign a register evidencing their attendance.

20.2 The Bidder’s names, Bid modifications or withdrawals and the presence or absence of

relevant Bid security and such other details as the Authority at his/her discretion, may

consider appropriate, will be announced at the opening.

20.3 At the pre-decided time, Authority contact person shall open the Technical Bids and list them

for further evaluation. The Financial Bid will be submitted online. Financial Bids shall be in

custody of a designated officer for opening after evaluation of Technical Bids. Any

participating Bidder may depute a representative to witness these procedures.

20.4 The bidder has no right for submission of any additional documents/information/clarification

after closure of bid date. However, GPYVB at its own absolute discretionary right may ask

for submission of such additional clarification/information/documents from any or all bidders

during further evaluations.

ARTICLE – 21: CONTACTING THE GPYVB

21.1 Bidder shall not approach Authority’s officers out side of office hours and/or out side the

Authority premises, from the time of the Bid opening to the time the Contract is awarded.

21.2 Any effort by a Bidder to influence the officers in the decisions on Bid evaluation bid

comparison or contract award may result in rejection of the Bidder’s offer. If the Bidder

wishes to bring additional information to the notice of the Authority, it should do so in

ARTICLE – 22: BID EVALUATION

22.1 Parameters and Procedure of Evaluation

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

The bidder shall bid for the said work mentioned in this document. GPYVB is not bound in

any manner to select any of the bidders submitting proposals or to select the bidder offering

The bidder fulfilling the pre-qualification criteria and technical eligibility criteria mentioned

in this document shall be shortlisted for financial bid opening.

The technically eligible bidder securing Highest Combined Score as per Quality Cost Based

Evaluation Method will be shortlisted and may be invited for negotiation and contract will be

awarded. Bidders submitting the bids should clearly understand that any or all parts of their

bids are liable to be part of the negotiation procedure, as per authority’s discretion.

Evaluation shall be carried out based on the above parameters and the data and documents

provided by the Bidders in support of their claims.

The above evaluation shall be done by an Evaluation Committee decided by the GPYVB.

The Committee shall determine the approach and methodology for the issues, which may

arise during the above referred evaluation exercise and have not been addressed in this

Tender Document. The decision of the Committee shall be final and binding on all the

ARTICLE – 23 : AUTHORITY’s RIGHT TO VARY SCOPE OF CONTRACT AT THE TIME

23.1 If any such change causes an increase or decrease in the cost of, or the time required for, the

Bidder performance of any part of the work under the Contract whether changed or not

changed by the order, an equitable adjustment shall be made in the Contract Price or schedule

of implementation, or both, and the Contract, shall, accordingly be amended. Any claims by

the Bidder for adjustment under this Para must be asserted within thirty (30) days from the

date of the Bidder receipt of the Authority changed order.

ARTICLE – 24 : AUTHORITY’s RIGHTS TO ACCEPT ANY BID AND TO REJECT ANY OR

24.1 Authority reserves the right to reject any Bid and to annul the bidding process and reject all

bids at any time prior to award of Contract. Without thereby incurring any liability to the

affected Bidder(s) or any obligation to inform the affected Bidder(s) of the grounds for such

ARTICLE – 25: NOTIFICATION OF AWARD & SIGNING OF CONTRACT

25.1 Prior to the expiry of the period of Bid validity, Authority will issue the letter of Award (LOA) to

the successful bidder in writing that his bid has been accepted and send the successful bidder the

contract form. The successful bidder shall submit acceptance within 7 days and initiate process of

submitting performance security.

25.2 Within Fifteen (15) days of receipt of the Contract Agreement, the successful bidder shall

sign Contract Agreement and return it to the Authority. Extension of the time contained in

this clause shall be at the sole discretion of the employer. Failure on the part of bidder to

sign the contract agreement within the prescribed time shall empower the employer to

cancel the Letter of Acceptance and take appropriate action against the bidder including

forfeiture of the ‘EMD” and black listing of the bidder.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

25.3 The person to sign the Contract Agreement shall be the person as described in relevant

25.4 It shall be incumbent upon the successful bidder to pay stamp duty on the Contract and all

other legal charges for preparation of the Contract Agreement, as ruling on the date of

execution of the Contract as specified in the Conditions of Contract.

ARTICLE – 26: PERFORMANCE SECURITY AND SECURITY DEPOSIT

26.1 The Performance Security shall be Rs. 5,00,000/- of the agreed project amount in form

of Bank Guarantee/FDR shall be provided by the bidder to GPYVB at the time of

signing of Agreement. Bank Guarantee shall be issued as per the given format and shall be

issued from any applicable bank as per annexure 12. The performance bank guarantee shall

be valid for the period of contract.

26.2 The performance security as retention money @ 5% to be deducted from each bill.

26.3 The Authority shall endeavour in releasing the Retention Money and Performance Guarantee

within 30 days following the release of final payment to the consultants, in case no pending

dues are there.

26.4 If the Bidder fails to remit the performance guarantee the EMD remitted by him will be

forfeited by the GPYVB and his bid will be held void.

26.5 Upon the successful Bidder's furnishing of performance guarantee and signing of

contractual documents, the GPYVB will promptly notify all Short-listed Bidders and will

refund their Bid Security.

26.6 Format of Performance Security as per Annexure -3.

ARTCILE – 27: FORFEITING OF SECURITY DEPOSIT/BANK GUARANTEE

27.1 If bidder fails to sign the contract /agreement within the prescribed time shall empower

Authority to cancel the LOI and take appropriate action against the contract including

forfeiture of the ‘EMD” and black listing of the bidder

27.2 The successful bidder shall be required to give satisfactory assurance of its ability and

intention to complete the works pursuant to give the Contract, within the time set forth

therein and according to the terms, conditions and specifications of contract. Failing to

which, shall lead to forfeit of security deposit. The security deposit maybe fortified in case of

but not limited to this:

(1) In case of complains in regards to poor performance or non performance of

work as mentioned in this document

(2) In case of damage to Authority property due to negligence of deployed

personnel by bidder

(3) In case of Termination of Contract by Authority for any breach of contract

mentioned in this document/agreement.

(4) In case of inferior quality of work or using material of lower specification

than originally used is found, which has not been stopped/reported by the PMC

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

the authority will terminate the contract and forfeit the security deposit and

bank guarantee.

27.3 In case, if bidder does not perform the said work at all, or bidder shuts down the services

before the duration as agreed upon, the amount of security deposit/bank guarantee shall be

forfeited and the bidder shall be blacklisted. It may also result into heavy penalty as decided

ARTICLE – 28: AUTHORITY’s RIGHT TO AWARD THE CONTRACT TO ONE OR MORE

Authority reserves the right to award the contract to one or more than one Bidder and split

the order among different Bidders.

ARTICLE – 29: INSURANCE

The bidder shall indemnify Authority under Labour’s Compensation Act, Personal Injuries

Act, and Insurance Act. Etc. and or other Industrial Legislation in force from time to time.

The bidder shall be responsible for any violation/non-compliance of the Labour Laws and

Authority shall stand indemnified against any claim or compensation of whatsoever nature in

this regard by the tenderer/agency. During the term of this agreement, bidder shall arrange for

appropriate insurance policies as follows.

(i) Suitable insurance for its work force. The same shall not be reimbursed by GPYVB.

(ii) Further the agency shall take the suitable insurance cover before undertaking any

activity/services/works and ensure all the visitors/participants/invitees/GPYVB staff as

well their representatives and third party with following insurance cover.

 Loss of human life Rs.3.0 Lacs

 Permanent Disability of human being Rs.1.0 lacs

 Human body injury not resulting into permanent disability Rs. 10,000/_

 Besides this, any damage occurred to GPYVB/consultant/Govt. officers or

bidders’ personnel, equipments, assets etc. shall be the liability of the bidder and

shall be covered under the insurance

The overall insurance coverage should be minimum of Rupees Fifty Lacs. The same shall be

All insurance taken by the bidder shall be in the name of the GPYVB as beneficiary.

ARTICLE – 30: BIDDER AS SUBCONTRACTOR

The bidder shall not be sub-contractor of another bidder at the bidding stage.

ARTICLE – 31: FORCE MAEJURE

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which the

affected party could not have prevented by Good Industry Practice or by the exercise of

reasonable skills and care for the purpose of discharging its obligations under the Contract.

The Force Majeure will tend to have material adverse effect on the performance of- such

affected party.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

The rights and obligations of the affected party shall be suspended to the extent they are

affected by the force majeure. The GPYVB shall not be liable to make any payment to the

agency for it being affected on account of Force Majeure.

Authority reserves the right to terminate the contract if the Force Majeure continues for more

than 90 (Ninty) days at a stretch.

ARTICLE -32: ARBITRATION

(a) If a dispute of any kind whatsoever arises between the Authority and Bidder in

connection with, or arising out of, the Contract or the execution of the Works or

after their completion and whether before or after the repudiation or other

termination of the Contract, including any disagreement by either party with any

action, inaction, opinion, instruction, determination, certificate or valuation of the

Engineer, the matter in dispute shall be settled by arbitration in accordance with

the Indian Arbitration and Conciliation Act, 1996 or any statutory amendment

(b) The reference to arbitration may proceed notwithstanding that the Works shall not

then be or be alleged to be completed, provided always that the obligations of the

Authority, the neer and the bidder shall not be altered by reason of the arbitration

being conducted during the progress of the works. Neither party shall be entitled to

suspend the works, payments to the bidder shall be continued to be made as

provided by the Contract.

(c) Arbitration proceedings shall be held at Gandhinagar and the language of the

arbitration proceedings and that of all documents and communications between the

parties shall be English.

(d) The decision of the majority of arbitrators shall be final and binding upon both

parties. The expenses of the arbitrators as determined by the arbitrators shall be

shared equally by the Authority and the bidder. However, the expenses incurred by

each party in connection with the preparation, presentation, etc., of its case prior

to, during and after the arbitration proceedings shall be borne by each party itself.

(e) All arbitration awards shall be in writing and shall state the reasons for the award.

ARTICLE – 33: BID CORREGENDUM / CLARIFICATIONS

The bid corrigendum if any shall be provided through nprocure only. All the clarifications

if required shall be raised in pre-bid meetings and provided through Authority website

ARTICLE -34: COMPLETION OF CONTRACT

On the date of Contract Completion or if the Contract is terminated, Authority may

perform any inspections, tests or expert appraisals agency shall consider necessary with a

view to checking that the property is in good condition.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

TERMS OF REFERENCE

ARTICLE –1: SCOPE OF SERVICES

1. Development Requirement/elements

The Project Management Consultant (PMC) shall act as the Employer’s Representative

and provide comprehensive project management, supervision, and coordination services

for planning, design, execution, and completion of various development works near

Champaner Fort and beautification of Vada Talav Lake at Pavagadh.

While the role of the selected Architect is to provide a complete and comprehensive

architectural concept, design, detailing and Engineering Design Consultancy for all

requirements for area development/temple precint/Surrounding development as indicated

below the role of PMC would be to support, recheck, assess, provide comment, opinion

and recommend the improvement aspects for better development, over and above the

main role of supervision, inspection, verification, measurement and bill

recommendation etc.. The primary objective of the development work is to provide ease

of movement safety, security and facilitation to the pilgrims. The bidder should survey

the area, carry out analytical exercise identify alternatives, evaluate them and suggest a

viable/practical cost effective option to take up for further development.

The PMC shall ensure that the project is executed within stipulated time, approved cost,

desired quality standards, and statutory compliance requirements.

1.1 Major Components of Works: -

A Parking Plot E & F Development

 Boundary wall, entry/exit gates

 Internal roads (Trimix) and pathways

 Bus pickup/drop-off area

 2W & 4W parking arrangements

 Food kiosks and craft stalls

 Ticketing counters (container-based)

 Toilet blocks (container-based)

 Landscaping and plantation

B Champaner Fort – Inside Fort Wall

 Internal road development

 Pedestrian pathways

 Seating areas

 Toilet facilities

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

 Street lighting

 Signages and wayfinding

 Landscape development

C Outside Fort Wall Development

 Decorative entry/exit gates

 Main road development

 Pathways and landscaping

 Street lighting

 Parking facilities

D Vada Talav Lake Development & Beautification

 Pathway along lake perimeter

 Lake edge strengthening/green pitching

 Bird watching tower

 Bridge to island (if applicable)

 Island development

 Children play area

 Gardens and landscaping

 Public amenities (toilets, changing rooms, drinking water)

 Food kiosks and craft stalls

 Parking facilities

 Entry/exit gates

 Fountain and lighting works

 Ghat development

 Orientation/management office

1.2 PMC Services shall include the followings.

Following the design phase, the Consultant shall render services as a PMC.

Execution / Implementation of work.

 Interact with various Agencies, Contractor & Other Consultants for speedy flow of

information, drawings, clarification etc. with verification of actual site situation in

relation to the Drawings issued.

 Supervise / monitor the works continuously on daily basis for conformity with

quality, good workmanship, line, levels etc. and provide total superintendence to

 Co-ordinate with participating agencies, Liaison with Local Authorities /

stakeholders on daily basis to ensure all the works progress in a systematic,

synchronized manner and time bound manner.

 Conduct regular site meetings to sort out the bottlenecks holding the progress,

including taking up required permissions & sort out the Land Use issues (if any) & In

case the work is hold up for a week, PMC should report to GPYVB’s Head office

(HO) in person and coordinate to resolve the issue/s from Head office, GPYVB by

deputing Senior Engineer till it is resolved to further recommence the work.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

 Interact regularly with GPYVB on all matters related to execution including

submission of weekly progress reports, cost status etc.

 Verify the contractor’s site measurements, bills and issue appropriate payment

 certificate with taking and recording MB (Measurement Book).

 Organize and witness the testing along with various test reports of contractor and

commissioning of services and systems

 Prepare cash flow charts and update budget estimate as per actual execution and keep

GPYVB informed on all the changes prior to implementation & execution of works

if any with submission of specific reports.

 Monitor the variations and deviations from the original designs, concept and work

order and keep the GPYVB informed including obtaining prior approvals from the

client whenever required with submission of Excess/Saving Statements.

 Following Registers should be maintained along with other registers required as per

necessity at every site with addition of other registers required as per need basis

which will be inspected by GPYVB Engineers as and when there is site visit.

a. Site visit Register

b. Drawing Register- which should clearly depict the Drg No, Title, Date of

Issue, Received date, Revision Dates & Revision Nos

c. Tender’s Technical & Financial Bid

d. Steel and Cement consumption Register

e. Quality control Register

f. BBS Register

g. Cube Test Register

 The Consultant shall not make any deviations, alterations or omissions from the

approved drawings, involving financial implications without prior consent of the

 Work has to be carried out only after understanding all Drawings, should follow in

totality the note written in the structural drawing which is issued by Architect for

implementation & before starting the work according to Drawings, in case if there is

any increase/discrepancy in tendered quantity, it should be immediately informed to

GPYVB for taking written permission

 The Consultant shall not, without prior written sanction of the GPYVB, make any

deviation in the plans, specification, approved rates & quantities etc. for any items

approved by the GPYVB.

 The GPYVB shall be communicated for all changes, decisions, etc. in writing as

shortest in time as possible well in advance.

 Drawing, plans and specification are the property and ownership of GPYVB,

irrespective of whether the work has been executed or not.

 Consultant should check the specification of all the aggregates including sand, Grit &

kapachi &should be used as per Gradation/specification of work only.

 Consultant shall supervise thoroughly and get the work implemented for structural

soundness & operational effectiveness of the works by the Contractor.

 The Consultant is required to provide services in respect of monitoring, supervision,

implementation, execution and recording of work as being correctly interpreted/

implemented with the design of architect by the contractor

 At any point of time, if doubt or discrepancy found in allotted drawing / design,

Consultant shall submit the clear alternate / solution with technical justification to

 The Consultant shall supervise and monitor the construction work for preoperative

and execution on day to day basic during the work under progress to achieve the

stipulated standards of quality of the project and timely completion.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

 To conduct regular site meetings, coordinate & liaison to sort out the bottlenecks

obstructing the progress

 To interact regularly with Authority on all matters related to execution including

submission of weekly progress reports, cost status etc.

 To prepare cash flow charts and update budget estimate as per actual execution and

keep Authority informed on all the changes prior to implementation & execution of

 The PMC shall develop and follow the computerized reporting and record

management system and shall obtain prior concurrence of the same from GPYVB.

 To Co-ordinate with participating agencies on daily basis to ensure all the works

progress in a systematic, synchronized and time bound manner & has to submit

weekly report to GPYVB showing clearly whether work progress is as per the Work

Bar-chart, Time limit and scheduled of implementation with highlighting delayed

activities & action required from whom -along with any critical issue / Bottleneck to

be resolved & if the work is held up for more than 10 days, Consultant should report

to GPYVB head office and resolve the issues from GPYVB office and follow up the

matter till resolved.

 To monitor the variation and deviation from the original designs, concept and

quantity in the work order and keep the client informed including obtaining prior

approvals from the client whenever required.

 In no case Consultant will allow Excess in execution of items- where quoted rate is

higher than estimated rate & No saving will be there -where quoted rate is below

estimated rate- Except written approval of GPYVB.

 Consultant shall depute additional coordination engineer- project wise in GPYVB

office irrespective of the project cost.

 Consultant shall mandatory establish separate fully equipped local site office within

15 km radius of site. The Architect cum consultant can share with contractor agency.

 The Selected PMC shall deploy experienced resources, full time at the site as

below during the implementation stage:

i. Degree- 1 BE Civil with Min. 5 yrs of relevant experience

ii. Diploma- At least 1 Diploma Engineer with min 7 yrs of site experience

iii. Electrical- 1 BE Electrical with Min. 5 yrs. of relevant experience

 Consultant whose head office/base is out of Gujarat shall establish a regional office

in Ahmedabad / Gandhinagar irrespective of the project cost.

 During the course of implementation of projects, prior & post execution stages,

including settlement of claims & arbitration matters, if any- in all actions Consultant

should indemnify & safeguard the interest of GPYVB.

 If the works gets stop due to some or the other encroachments, Consultant is

supposed to inform the respective Department and till the works get started on site

the concerned Engineer should remain present in the Office of the Concerned

Engineer in the Departments

 Other than the fee which is to be given to the Consultant, no other expense i.e.

Laboratory testing, to and fro transportation cost to attend the meetings etc will be

given by the Department. The fees will be paid by checking the actual work carried

out by the Contractor on site.

1.3 Broad Scope of Work:

 Provide Expert Guidance

Offer Professional advice and recommendation on best practices for Project Management

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

 Offer Specialised Expertise

Bring in house team of seasoned project manager, expert and supervisors to support

projects with specialised knowledge.

 Reduce Cost and Delays

Help GPYVB control cost, avoid delays and meet regularly requirement.

 Ensure Project Alignment

Act as a strategic partner to ensure all stages of a project are well coordinated and

aligned with the GPYVBs goals.

 Support the Entire Project Life Cycle

Provide comprehensive support from Pre-implementation, Planning and development

through to commissioning, project closure and asset management.

 Deploy manpower as per terms

 Measurement and Bill Recommendation

1.4 Assisting/Providing opinion on various issues:

The PMC is also expected to provide insight, observations and opinions on various phases

of development work. They are like;

 Critical comments on design if any

 Critical comments on structural stability of work

 Suggesting alternatives

 Guiding/Providing insights for various statutory clearances

 Providing Comments on Mechanical, Electrical, Drainage, Utilty plans

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

ARTICLE –2: SITE VISIT

Bidder is advised to depute a suitable team to visit the site to fully understand the job and

ascertain the difficulties that may be encountered during execution of works and for

obtaining all information for himself on his own responsibility that may be necessary for

preparing the bid and entering into contract. The site visits shall be entirely at bidder’s

own expense. Study of existing soil conditions is mandatory

The bidders and any of his personnel or agents shall be granted permission by the

Authority to enter upon his premises and lands for the purpose of such inspection,

additional surveys and investigation if he proposes to do etc. but only upon the explicit

condition that the bidder, his personnel or agents, shall release and indemnify the

Authority and his Personnel and agents from and against all liability in respect thereof and

shall be responsible for personal injury (whether fatal or otherwise), loss of or damage to

property and any other loss, damage, costs and expenses however caused, which but for

the exercise of such permission would not have arisen.

ARTICLE-3: SAFETY MANAGEMENT AND RESPONSIBILITIES

The bidder shall be responsible for ensuring the fitness and safety of all persons employed

at work. In this regard, the supervisor must be present on site at all times of work to carry

out safety audit checks to ensure safety requirements are properly observed. Smoking &

Consumption of Liquor in any form is not allowed on site.

The bidder is responsible to ensure that necessary and adequate personal protective

equipments are all the times available for the service personnel working.

The bidder shall not have, barter or otherwise dispose of to any person or persons, any

arms or ammunition of any kind or permit or suffer the same as aforesaid.

The bidder shall not, otherwise than in accordance with the statutes, ordinances and

government regulations or orders for the time being in force, impart, sell, give, barter or

otherwise dispose of any alcoholic liquor or drugs, or permit or suffer any such

importation, sale, gift, barter or disposal by his Subcontractors, agents, staff or labour.

The carrying and consumption of intoxicating liquor, drugs or other substances that may

affect the proper performance is strictly prohibited in the depots.

ARTICLE -4: OVERHEAD WIRES & CABLES

Assume that overhead wires & cables are live at all times, and must not work near or on

ARTICLE -5: SAFETY RULES AT WORK

The bidder’s supervisor is responsible for ensuring that the employees comply with the

safety rules at work.

ARTICLE -6: ACCIDENTS

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

It shall be the sole responsibility of the bidder to adopt all the safety measures & deploy

personnel who are adequately trained in safety.

a) If any accident occurs due to operations or due to negligence on the part of the

bidder’s personnel it shall be the full responsibility of the bidder.

b) If any damage occurs to the structures/ material & equipment as well as rolling

stock due to erection operations, the cost of damage will be recovered from the

ARTICLE -7: ALCOHOLIC LIQUOR OR DRUGS

The bidder at the work site shall not, otherwise than in accordance with the statutes,

ordinances and government regulations or orders for the time being in force, impart, sell,

give, barter or otherwise dispose of any alcoholic liquor or drugs, or permit or suffer any

such importation., sale, gift, barter or disposal by his Subcontractors, agents, staff or labour .

ARTICLE -8: ASSIGNMENT

The bidder shall not sub-contract any part of his obligation to any third party without

prior approval of the Authority.

ARTICLE – 9: VARIATION, MODIFICATION

Quantity of items may vary according to requirements of the project; same basis of

pricing shall be applicable.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

SPECIAL TERMS AND CONDITIONS OF CONTRACT

ARTICLE – 1: CONTRACT PERIOD

The contract period shall be for 3 (Three) years from the date of signing of agreement/issue

of work order to successful completion of the project. The authority shall have discretionary

right to extend the contract period suitably if required.

ARTICLE -2: BIDDER’S OBLIGATION

 The bidder shall be responsible to see that GPYVB properties are properly constructed and

restored throughout the contract period.

 The bidder shall be responsible to protect the GPYVB properties.

 The bidder shall be responsible to handover back the GPYVB properties

 The bidder shall be responsible to provide necessary manpower for successful operation and

management of Tribal tourist Circuit.

 The bidder shall be responsible for necessary supply of all equipments/accessories,

provisions/food items/beverages/water etc. as per requirement to his employee work on sie.

 The bidder shall be fully responsible in all respects to effectively take care in deploying

personnel with adequate experience of having worked in similar organizations of repute.

 The authority expects all the Key Personnel specified in the Bid to be available during

duration of the Project. The Authority will not consider any substitution of Key Personnel

except under compelling circumstances beyond the control of the Consultant and the

concerned Key Personnel. Such substitution shall be limited to not more than one Key

Personnel subject to equally or better qualified and experienced personnel being provided to

the satisfaction of the Authority. Without prejudice to the foregoing, substitution of one Key

Personnel shall be permitted subject to reduction of remuneration equal to 5% (five percent)

of the total remuneration specified for the Key Personnel who is proposed to be substituted.

 The bidder shall appoint a Project manager as incharge of the said work. The manager/team

leader shall also coordinate with the GPYVB

 The bidder shall inform Authority about defects/damages which are likely to occur.

 The bidder shall ensure that no theft, pilferage, damage or any such similar act is committed

or omitted with regard to properties and assets of the Authority at the site.

 The bidder shall not allow any restricted food items/drinks at the venue.

 The bidder shall not engage in any activity which is against the state ethos and rules &

 The bidder shall be responsible for lapses committed or actions omitted either inside or

outside the premises by the persons deployed by the bidder at the site.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

 The bidder shall make their own arrangements for accommodation, transport, and any

other facility for their personnel deployed at the respective points.

 In case the bidder abruptly stops the work with/without sufficient notice, Authority may

decide to terminate the contract forthwith and shall forfeit security deposit/bank guarantee of

the bidder and will also take actions for breach of contract.

 In case of dispute on the interpretation of terms and conditions of the contract, the decision of

the Authority shall be final and binding on both the parties

 Incase of accident or death of any personnel deployed by the bidder while on duty, it shall be

the sole liability of the bidder.

 Authority reserves its right to change/alter any of the terms & conditions without any notice.

 In the event of having found that the bidder or his personnel have indulged into a theft by

deliberate influence or by themselves taking part in such an activity, the agency shall be

responsible to make good the loss immediately. The Authority also reserves the right to

forfeit the security deposit and terminate the contract immediately.

 The bidder shall be required to provide identity cards to his personnel

 The Contractor shall be fully responsible for complying with all the relevant statutory

obligations as applicable from time to time including:

o Contract Labor (Regulation and Abolition) Act

o Minimum Wages Act

o Payment of Wages Act

o Employees Provident Fund Act

o ESI/Workmen’s Compensation Act

o Fatal Accident Act

 Any other act, as applicable from time to time. Consequences arising out of the

noncompliance with statutory requirements shall be the entire responsibility and be borne by

 Before issue of work order, the selected bidder shall give undertaking to make

arrangement for working office anywhere in Gujarat and make shift set up of

temporary office for a regular contract/communication within 15 km distance from

the project site. If there is no satisfactory set up within Gujarat, the authority shall

have right to terminate the contract.

ARTICLE -3: GPYVB’S OBLIGATION

I. The GPYVB shall provide the relevant documents, agreements, plans, as built

drawings of properties.

II. The GPYVB will grant in timely manner of all such approvals, permissions and

authorizations which the bidder may require or is obliged to such from in

connection with execution of the contract and performance of the bidder

III. The GPYVB shall appoint a Manager/team Leader as coordinator.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

ARTICLE -4: DOCUMENTS PREPARED BY THE CONSULTANT

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,

computer files, reports, records, documents and other materials (the “documents and

materials”) prepared by Consultant, its employees, subcontractors and agents in the

performance of this Agreement shall be the property of Authority and shall be delivered

to Authority upon request of the Competent Officer or upon the termination of the

Agreement, and Consultant shall have no claim for further employment or additional

compensation as a result of the exercise by Authority of its full rights of ownership use,

reuse, or assignment of the documents and materials hereunder. In the event of

termination, all finished or unfinished documents and other materials, if any, at the option

of Authority, and to the extent permitted by law, shall become the property of the

Authority. Consultant may retain copies thereof for its files and internal use. Any

publication of information directly derived from work performed or data obtained in

connection with services rendered under this Agreement must be first got approved by

ARTICLE - 5: LIQUIDATED DAMAGES

Liquidated Damages for delay: In case of delay in submission of any deliverable,

liquidated damages not exceeding an amount equal to 0.1% (zero-point one percent) of the

Consultancy Fee per day, subject to a maximum of 2.5% (two-point five percent) of the

Consultancy Fee will be imposed and shall be recovered by appropriation from the

Performance Security or otherwise. However, in case of delay due to reasons beyond the

control of the Consultant, suitable extension of time shall be granted, without any penalty,

on written request justifying the cause of such act.

Encashment and appropriation of Performance Security: The Authority shall have the

right to invoke and appropriate the proceeds of the Performance Security, in whole or in

part, without notice to the Consultant in the event of breach of this Agreement or for

recovery of liquidated damages specified in this Clause.

Penalty for deficiency in Services: In addition to the liquidated damages not amounting

to penalty, as specified in this Clause, warning may be issued to the Consultant for minor

deficiencies on its part. In the case of significant deficiencies in Services causing adverse

effect on the Project or on the reputation of the Authority, other penal action including

debarring for a specified period may also be initiated as per policy of the Authority. If

major deficiency of significant nature in the services is observed, an additional levy of

compensation up to a maximum of 5% of the consultancy fee shall be made on the

consultant. In this regard, the decision of Authority will be final binding.

ARTICLE – 6: TERMINATION OF THE CONTRACT

6.1 Authority will have the right to cancel the contract if the Bidder commits breach of any or

all conditions of the contract. Breach of Contract includes, but not limited to, the

a) If the bidder fails to carry out work as per the specified standards mentioned in the

tender document.

b) Bidder stops work and such stoppage has not been authorized by Authority.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

c) Bidder may become bankrupt or goes into liquidation other than for project or

d) Authority gives notice to correct a particular defect/irregularity and the Bidder fails

to correct such defects/irregularity within a reasonable period of time determined

by the Authority.

e) Any action/omission not in line with laws of State Government/ Authority

ARTICLE – 7: SUSPENSION

Authority may, by a written notice of suspension to the Bidder, suspend the Contract if the

Bidder fails to perform any of its obligations under this Contract (including the carrying

out of the services) provided that such notice of suspension:

1. shall specify the nature of the failure and

2. shall request the bidder to make good such failure within a specified period from the

date of receipt of such notice of suspension by the bidder.

ARTICLE – 8: TRANSFER OF RIGHTS

The Bidder shall not transfer the Contract to anybody except with the prior permission of the

Government/its Department.

ARTICLE -9: PAYMENT TERMS

Sr. Activities & Submission Stages Percentage of Payment Timeline

No. (Cumulative)

1. Implementation stage 80% of the total payment. Implementation stage

The payments shall be made (24 month)

proportionate to the work

progress in line with bill

recommendation of Civil

Contractor and Architect work

2. On Completion of the work 10% of total payment On completion of the

3. After release of Total Security deposit 10% of total payment After release of Total

to civil contractors Security Deposit to

civil Contractors

Important Note: 5% retention money from each bill shall be deducted and released back as per

the tender conditions. The Authority shall endeavor in releasing the Retention Money and

Performance Guarantee within 30 days following the release of final payment to the consultants, in

case no pending dues there.

ARTICLE -10: MAINTAIN OF RECORDS AT SITE

The bidder shall maintain the report for daily work done, detail of personnel deployed,

manager level personnel and submit the report of the same to Authority every week. The

report shall also mention the detail of the work carried out in a particular month and plan for

the next month.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

TECHNICAL PROPOSAL SUBMISSION LETTER

[Location, Date]

Gujarat Pavitra Yatradham Vikas Board (GPYVB)

Block No. 3-2, 1st floor,

Dr.Jivraj Mehta bhavan,

We / I, the undersigned for Selection of Project Management Consultant (PMC) for Various

Development works at Near Champaner Fort and Beautification works of Vada Lake at

Pavagadh as per the Guidelines, terms & conditions mentioned in this Tender document. We / I

are/am here by submitting our Proposal, which includes the Technical Proposal.

The enclosed technical proposal includes the authority document in partners of the Authorized

Signatory and Consent letters, in Original and Copy. (We are submitting our Proposal in

association with: [Insert the list of partners Member with full name and address of each associated

We confirm that we are qualified as per the Qualification Criteria specified in your document. We

hereby declare that all the information and statements made in this Proposal are true and accept

that any misinterpretation contained in it would lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., 180 calendar days from

the last date of proposal submission, we undertake to negotiate without any alteration in the staff

proposed for the assignment. Our Proposal is binding upon us and subject to the modifications

resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the services related to the assignment not

later than a week from the date of issue of letter of award.

Yours Sincerely,

Authorized Signature [In full and initials] :

Name and Title of Signatory :

* Proposal should be submitted on the official letter head of the company

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

FINANCIAL BID FORMAT

Gujarat Pavitra Yatradham Vikas Board (GPYVB)

Block No. 3-2, 1st floor,

Dr.Jivraj Mehta bhavan,

Subject: Submission of Bid for offering Project Management Consultant (PMC) for Various

Development works at Near Champaner Fort and Beautification works of Vada Lake at

We, the under signed, offer to provide the Project Management Consultant (PMC) for the above

in accordance with your Request for Proposal dated [ ], and our (Technical and Financial

Bid).Our Financial Bid is as below:

Sr.no Particular Unit Quotation by the Total cost

1 Cost towards PMC as per the Percentage of = (C) * Rs.

scope of work (All inclusive total project cost 45.00 Cr

as per tender terms)

Note: The financial bid shall be calculated based on total cost.

The Financial Bid is excluding GST. Amount of GST, as applicable at the time of billing, shall be

borne additionally by the Authority. (The Fee shall be calculated on the project cost without

Our Financial Bid shall be binding upon us subject to the modifications resulting from

negotiations, upto expiry of the validity period of the Bid, i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above

project, we will strictly observe the laws against fraud and corruption in force in India namely

"Prevention of Corruption Act1988".

We understand that you are not bound to accept any Bid you receive.

 Financial Bid to be submitted online only on n procure website.

 The format as given above is for representation purpose only. The format at n procure

might vary. Bidders are requested to review the format as provided at n procure and

submit financial bid after reading it thoroughly.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner Fort and

Beautification works of Vada Lake at Pavagadh

PROFORMA OF GENERAL POWER OF ATTORNEY

(To be signed and executed in non-judicial stamp paper of Rs. 100/=)

GENERAL POWER OF ATTORNEY

Be it known all to whom it concern that:

I/We all the Partners/Directors/Board members/ trustees/ Executive council members/

proprietors/ Leaders of M/S ________________________having its registered office

at_________________hereby appoint Sri _____________________ S/O

__________________________________residing at ___________________ as my/our attorney to act my/our

name and on behalf and sign and execute all Documents/ Agreements binding the firm for all contractual

obligations (including reference of cases to arbitrators) arising out of contracts to be entered into by the

company/ Corporation/ society/ trust/ firm with theGujarat Pavitra Yatra Dham Vikas Board, Gandhinagar in

connection with its tender No._______________Dated_____________For the supply of _______________ due

for opening on __________________

In short, he is fully authorized to do all, each and everything requisite for the above purpose concerning M/s

____________________________________ and I/We hereby agree to confirm and ratify his all and every act

of this or any documents executed by my/ our said Attorney within the scope of the authority hereby conferred

on him including references of cases to arbitration and the same shall be binding on me/ us and my/ our

company/ Corporation/ society/ trust/ firm as if the same were executed by me/ us individually or jointly.

Witness (with address) Signature of the Partners/Directors/Board members/ trustees/

Executive council members/ proprietors/ Leaders

ATTESTED ACCEPTED

Signature: (Seal and Signature of Signatory of Tender offer of the company/ Corporation/ society/ trust/

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner Fort and

Beautification works of Vada Lake at Pavagadh

FORMAT FOR PERFORMANCE GUARANTEE

(On Non-Judicial Stamp Paper)

To be stamped according to Stamp Act and to

Be in the name of the executing Bank

[Location, Date]

Gujarat Pavitra Yatradham Vikas Board (GPYVB)

Block No. 3-2, 1st floor,

Dr.Jivraj Mehta bhavan,

This Deed of Guarantee is made on this day of , 2024 at by

Bank within the meaning of the Reserve Bank of India Act and constituted

the Banking Companies Acquisition and Transfer of Undertakings Act, 1970/1980 and having its

Registered Office at and inter alia an operational Branch Office at, Ahmedabad

(hereinafter referred to as “the Bank” or “the Guarantor”, which expression shall unless it be

repugnant to the subject or context hereof be deemed to include its successors and assigns) in favour

of ‘Gujarat Pavitra Yatradham Vikas Board’ (hereinafter referred to as “GPYVB” which expression

shall unless it be repugnant to the subject or context hereof be deemed to include its successors and

WHEREAS, GPYVB has undertaken the process of competitive bidding for selection of a Consultant

for providing services related to tender for “Selection of Project Management Consultant

(PMC) for Various Development works at Near Champaner Fort and Beautification

works of Vada Lake at Pavagadh” for which purpose GPYVB issued a tender inviting Bids from

the Bidders to execute the Scope of Work specified therein (“Project”);

WHEREAS, [name of Bidder] (hereinafter called “the Bidder”) has submitted his Bid dated [date] for the

implementation of the Project (hereinafter called “the Bid”).

1. [name of the Bank] at the request of the Bidder, do hereby in terms of the tender, irrevocably,

unconditionally and without reservation guarantee the due and faithful fulfilment and

compliance of the terms and conditions of the tender by the said Bidder and unconditionally

and irrevocably undertake to pay forthwith to GPYVB an amount of Rs.

only) (hereinafter referred to as the “Guarantee”) as our primary obligation without any

demur, reservation, recourse, contest or protest and without reference to the Bidder if the

Bidder shall fail to fulfil or comply with all or any of the terms and conditions contained in the

2. Any such written demand made by GPYVB stating that the Bidder is in default of the due and

faithful fulfilment and compliance with the terms and conditions contained in the tender shall

be final, conclusive and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable under

this Guarantee without any demur, reservation, recourse, contest or protest and without any

reference to the Bidder or any other person and irrespective of whether the claim of GPYVB

is disputed by the Bidder or not, merely on the first demand from GPYVB stating that the

amount claimed is due to GPYVB by reason of failure of the Bidder to fulfil and comply with

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner Fort and

Beautification works of Vada Lake at Pavagadh

the terms and conditions contained in the tender including failure of the said Bidder to keep its

Bid open during the Bid validity period as set forth in the said tender for any reason

whatsoever. Any such demand made on the Bank shall be conclusive as regards amount due

and payable by the Bank under this Guarantee. However, our liability under this Guarantee

shall be restricted to an amount not exceeding Rs. …………. (Rupees only).

4. We, the Bank, further agree that GPYVB shall be the sole judge to decide as to whether the

Bidder is in default of due and faithful fulfilment and compliance with the terms and

conditions contained in the tender including, inter alia, the failure of the Bidder to keep its Bid

open during the Bid validity period set forth in the said Bidding Documents, and the decision

of GPYVB that the Bidder is in default as aforesaid shall be final and binding on us,

notwithstanding any differences between GPYVB and the Bidder or any dispute pending

before any Court, Tribunal, Arbitrator or any other authority.

5. The Guarantee shall not be affected by any change in the constitution or winding up of the

Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the Bank with

any other person.

6. In order to give full effect to this Guarantee, GPYVB shall be entitled to treat the Bank as the

principal debtor. GPYVB shall have the fullest liberty without affecting in any way the

liability of the Bank under this Guarantee from time to time to vary any of the terms and

conditions contained in the said tender or to extend time for submission of the Bids or the Bid

validity period or the period for conveying acceptance of Letter of Invitation by the Bidder or

the period for fulfilment and compliance with all or any of the terms and conditions contained

in the said tender by the said Bidder or to postpone for any time and from time to time any of

the powers exercisable by it against the said Bidder and either to enforce or forbear from

enforcing any of the terms and conditions contained in the said tender or the securities

available to GPYVB, and the Bank shall not be released from its liability under these presents

by any exercise by GPYVB of the liberty with reference to the matters aforesaid or by reason

of time being given to the said Bidder or any other forbearance, act or omission on the part of

GPYVB or any indulgence by GPYVB to the said Bidder or by any change in the constitution

of GPYVB or its absorption, merger or amalgamation with any other person or any other

matter or thing whatsoever which under the law relating to sureties would but for this

provision have the effect of releasing the Bank from its such liability.

7. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given or

made if addressed to the Bank and sent by courier or by registered mail to the Bank at the

address set forth herein.

8. We undertake to make the payment on receipt of your notice of claim on us addressed to

[name of Bank along with branch address] and delivered at our above branch which shall be

deemed to have been duly authorised to receive the said notice of claim.

9. It shall not be necessary for GPYVB to proceed against the said Bidder before proceeding

against the Bank and the guarantee herein contained shall be enforceable against the Bank,

notwithstanding any other security which GPYVB may have obtained from the said Bidder or

any other person and which shall, at the time when proceedings are taken against the Bank

hereunder, be outstanding or unrealised.

10. We, the Bank, further undertake not to revoke this Guarantee during its currency except with

the previous express consent of GPYVB in writing.

11. The Bank declares that it has power to issue this Guarantee and discharge the obligations

contemplated herein, the undersigned is duly authorised and has full power to execute this

Guarantee for and on behalf of the Bank.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner Fort and

Beautification works of Vada Lake at Pavagadh

12. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to Rs.

………Lakhs (Rupees .................................. Lakhs only). The Bank shall be liable to pay the said

amount or any part thereof only if the Utility serves a written claim on the Bank in accordance

with paragraph 8 hereof,

13. This Guarantee will remain in force up to 180 (One hundred and eighty) days from the Due

Date (inclusive of due date) for submission of the Bid, inclusive of a claim period of 60 (sixty)

days or for such extended period as may be mutually agreed between GPYVB and the Bidder,

and agreed to by the Bank, and shall continue to be enforceable till all amounts under this

Guarantee have been paid.

14. The jurisdiction in relation to this Guarantee shall be the Courts at Ahmedabad, Gujarat and

Laws in India shall be applicable.

IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this______________ day of

and year first herein above written.

SIGNED, SEALED AND DELIVERED

For and on behalf of

(i) The bank guarantee should contain the name, designation and code number of the officer(s)

signing the guarantee.

(ii) The address, telephone number and other details of the Head Office of the Bank as well as of

issuing Branch should be mentioned on the covering letter of issuing Branch.

(iii) Gujarat Pavitra Yatradham Vikas Board(GPYVB) should be able to invoke the Bank

Guarantee at any of the branch of the Bank located at Ahmedabad.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

PROFILE OF THE BIDDER

1 Name of bidder

2 Type of firm: Proprietary/ Partnership/ Pvt Partnership deed/MoA- AoA as

Ltd, Public Ltd Company/LLP applicable

a Year of Incorporation/ Registration number Incorporation certificate as

3 Communication Detail

a Head Office address /Local Office address (if

b Head Office address

4 Contact detail

a Mobile Number

b Landline Number

c Website Details

5 Nature of Business

1. Since________

Signature of the bidder with seal

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

CHECKLIST FOR FULFILLMENT OF ELIGIBILITY CRITERIA

(CHAPTER-I, ARTICLE-2)

PRE-QUALIFICATION CRITERIA

Sr. Pre-qualification criteria Documentary Evidence Documentary

Submitted (Y/N)

1 The bidder should be into existence for a Copy of firm incorporation

minimum period of Seven years. certificate/Registration

certificate to be submitted

and other details like PAN

No, Service Tax/GST

registration etc.

2 The Bidder should have achieved a Audited Financial Report

Minimum Annual Average Financial and CA certificate indicating

Turnover (in Consultancy Services) of Rs. minimum annual financial

4.00 Cr. in any of five years from the last turnover from Consultancy

seven year F.Y 2018-19 to 2024-25 Services for any five years

from last seven F.Y 2018-19

Escalation Factor Shall be applied as per to 2024-25

formula shown in subsequent pages:

3 The bidder should have similar work The bidder shall provide

experience of providing architectural work order and work

and related consultancy cum PMC completion certificate which

service or Stand alone PMC services for mentions clearly the amount

executing similar Civil Construction of work completed as well

projects related to development of as scope of work.

Tourism/pilgrimage or urban Infrastructure as per Annexure -8

or Heritage project development for

Government/semi govt./Municipal

corporation/Govt. Boards/PSU etc. clients

from the F.Y 2018-19 to till date.

At least one similar work with project

cost at least Rs.108 cr or

At least two similar works with project

cost each of at least Rs. 68 cr or

At least three similar works with project

cost each of at least Rs.54 cr

The assessment of GPYVB shall be final

and without any dispute.

Escalation Factor Shall be applied as per

formula shown in subsequent pages:

4 The bidder shall submit a power of Power of Attorney as per

attorney authorizing the Signatory of the the format given in

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

bid to sign and execute the contract. Annexure -2

The power of attorney must

be from authorised persons

establishing legal standing

to sign and execute the bid.

5 The bidder shall provide PAN, Service A copy of PAN,

Tax/GST Number and GST Return GST/Service Tax, GST

Statement/certificate. Return Statement

/Certificate. The bidder shall

also submit copy of the

returns of GST for last three

6 The bidder shall provide a valid EMD Tender fee DD and EMD -

acceptable to Authority. EMD deposit of DD

Rs.4,00,000/- has to be submitted along

with bid document. Non-refundable Tender

fees of Rs.15000/- through DD favoring

Gujarat Pavitra Yatradham Vikas Board

payable at Gandhinagar has to be annexed

with the bid document.

7 Detail of History of Litigation As per the format given in

8 The bidder has to submit self-certified letter Bidder has to submit Self

indicating that they have not been certified letter declaring they

blacklisted by any Government Department, have not been blacklisted by

Organisation, Corporation any Government

Department, Organization,

Corporation. - As per format

given in Annexure-7

Technical Evaluation

The agencies fulfilling pre-qualification criteria will be shortlisted for Technical Evaluation. The

technical evaluation criteria are given in the following table:

Sr. Criteria Documentary evidence Documentary

1 The bidder should be into existence for Copy of firm

a minimum period of Seven years. incorporation

certificate/Registration

certificate to be submitted

and other details like

PAN No, Service

Tax/GST registration etc.

2 The Bidder should have achieved a Audited Financial Report

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

Minimum Annual Average Financial and CA certificate

Turnover (in Consultancy Services) of indicating minimum

Rs. 4.00 Cr. in any five years from the annual financial turnover

last seven F.Y 2018-19 to 2024-25. from Consultancy

Services for any five

Escalation Factor Shall be applied as years from last seven F.Y

per formula shown in subsequent 2018-19 to 2024-25

3 Total amount of similar work The bidder shall provide

3 Total amount of similar work The bidder shall provide

experience in providing architecture work order and work

and related consultancy cum PMC completion certificate

Service or PMC Service for executing which mentions clearly

projects related to development of the amount of work

Tourism/pilgrimage or urban completed as well as

Infrastructure or Heritage project scope of work.

development for Government/semi As per format given in

govt./Municipal corporation/Govt. Annexure-8

Boards/PSU etc. clients from the F.Y (only work orders above

2018-19 to till date. Rs.25 Cr shall be

GPYVB Decision shall be final about considered)

consideration of similar works.

Escalation Factor Shall be applied as

per formula shown in subsequent

4 Details of Testimonials from Clients for Attach details of

successful PMC work. Testimonials with Work

Order and Completion

certificate, and PMC

performance remark or

Separate testimonial.

GPYVB assessment and

decision shall be final and

without any dispute.

5 No. of technical manpower with Attach CV of each

relevant experience technical person

Team Leader (TL) proposed to be part of

Minimum B. Arch or M.E Civil and the team for this work.

must have handled large projects. The Cvs should be self-

Should be registered with Council of certified and validated

Architects/Council relevant body of by the bidder. It should

engineers in India clearly state the type of

Architect (AT) association/tie up with

Minimum B. Arch and must have the bidder for not less

handled large projects. Should be than one year as on

registered with Council of Architects. date/or association for

Landscape Architect (LA) working with at least one

Architect with Post Graduation in project jointly during last

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

Landscape seven years (i.e. 2018-19

to 2024-25) and

Structural Engineer (SE) undertaking to work

Should be M. E in structures and must jointly for the proposed

have handled structural design of project, the condition

buildings which is mandatory for

team leader and any

Civil Engineer (CV) /Diploma Civil one more technical

Engineer manpower out of

listed. For remaining

Electrical Engineer (EE) or Diploma Four new associations

Electrical Engineer for providing expert

services with proper

consent letter shall be

Signature of the Bidder with seal

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

OBLIGATION / COMPLIANCE TO BE INSURED BY BIDDER

Sr. Particular To be complied by bidder

1 GST registration

2 Compliance of Provision of child

labor act, workman compensation

3 To ensure treatment in case of

accident injuries suffered in

performance of work including

wages and compensation under WC

4 Send accident report to Regional

Labour Commissioner (RLC)

5 PF registration number with detail of

6 ESIC registration number with detail

of deployed staff, if any

Signature of the Bidder with seal

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

SELF DECLARATION OF NOT-BLACKLISTED

(on company letter head)

Gujarat Pavitra Yatradham Vikas Board (GPYVB)

Block No. 3-2, 1st floor,

Dr.Jivraj Mehta bhavan,

This is to declare that our company____________________________ is not blacklisted by any

Central/State Government Department/Public Sector Undertaking.

Name of Bidder:

Signature of the Bidder with seal

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

LIST OF SIMILAR WORK EXECUTED From 2018-19 To Till Date

Sr. Name of Location Description Value of Duration Pg No. of

Client/Contact of work Contract/Work (Start dtd – Technical

Person in Rs. Completion Proposal

 Experience will be considered based on the work order/work completion certificate

submitted by bidder.

 Each of the listed works shall be supported with the copy of work order & Work completion

certificate. Work completion certificate shall mention the nature of work, value of work

 Non disclosures of any information in the schedule will result in disqualification of the firm.

List of works on hand shall be attached as under.

Sr. Name of Location Description Value of Duration (Start

Client of work Contract/Work in dtd –Completion

Seal and Signature of bidder

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

HISTORY OF LITIGATION

Application should provide information on any history of litigation or arbitration resulting

from contracts in last five year or currently under execution.

Year Award for/ or Name of Litigation & Disputed

against bidder Client Dispute Matter Amount in Rs.

If the information to be furnished in this schedule will not be given and come to the

subsequently will result in disqualification of the bidder.

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

INDEMNITY UNDERTAKING

I on behalf of M/s …………………………………………………… hereby agree and

undertake that I have understood all the safety rules and procedures and all staff Technical &

Non-Technical working on behalf of M/s

………………………………………………………… will abide by all safety rules and

procedures. I declare that I M/s ………………………………………. will be responsible for

any safety violations/ accident etc. GPYVB will not be responsible in case of any accident /

incident and will not compensate financially or otherwise.

I hereby declare that I am sole responsible on behalf of M/s..

………………………………………….. for giving such declaration.

Name of Indemnifier Signature of Indemnifier

Stamp/Seal of the Indemnifier /Contractor

Signature of Authority/Concern Official

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

(on company letter head)

S. No. Name Position Task Expected engagement in

man-months through the

project duration

1 Team Leader (TL)

2 Architect (AT)

3 Landscape Architect

4 Structural Engineer (SE)

5 Civil Engineer (CV)

/Diploma Civil Engineer

6 Electrical Engineer (EE)

or Diploma Electrical

Note: Add rows as required

Technical Support Staff

S. No. Name Position Task

Note: Add rows as required

Selection of Project Management Consultant (PMC) for Various Development works at Near Champaner

Fort and Beautification works of Vada Lake at Pavagadh

LIST OF ACCEPTABLE BANKS FOR

TENDER DOCUMENT FEE/EMD/SECURITY DEPOSIT (SD)

(As per FD GR 11.03.2024)