Providing Consultancy Services for Third Party Inspection, Quality Assurance and Road Safety Audit for Four Lanning of Galiyana Golana Road. Km.0/0 to 5/0. Dist.Anand.

Name of Work : - Providing Consultancy Services for Third Party Inspection,

Quality Assurance and Road safety audit for Four Lanning of

Galiyana Golana Road Km. 0/0 to 5/0 Dist. Anand

DESCRIPTION PAGE NO.

1 NOTICE INVITING ON-LINE TENDER

REQUEST FOR PROPOSAL

NOTICE INVITING ON LINE TENDER

EXECUTIVE ENGINEER, (R & B) DIVISION, ANAND

TENDER NOTICE NO OF 2025

Road & Building Department invites :-Providing Consultancy Services for Third Party Inspection,

Quality Assurance and Road safety audit for Four Lanning of Galiyana Golana Road Km. 0/0 to 5/0

Dist. Anand for from category Such type work experienced Consultant works class Contractors.

Details of Tender Item

Sr. Estimated Tender Period of Completion

Name of Work E.M.D. Rs. Tender Fee

No. Value (Rs.) of the work

1. Providing Consultancy

Services for Third Party

Inspection, Quality Assurance Months

and Road safety audit for

Four Lanning of Galiyana

Golana Road Km. 0/0 to 5/0

(B) Schedule for E-tendering is fixed as under

On Website from Date ...J. ./2025

Site Visit (If any)

& B) Sub-Division, Anand.

(iii) Downloading of tender documents Up to Date ../2025 up to 18:00 p.m.

On line submission of Tender Up to Date / ..../2025 up to 18:00 p.m.

(v) On line submission of Tender Fee & E.M.D. DD's for Tender fee and EMD to be submitted

up to Date: ......./, ../2025 in Electronic format

only through online i.e. by scanning Original

DD's and EMD, EMD Exemption Certificate

where produced should also be scanned.

(vi) Submission of original FDR for EMD and To S.E. at the time of tender opening or send the

DD' s for tender fee by RPAD only same through R.PA.D. so as to reach to

Executive Enginee% R & B Division, Nr. Jilla Seva

Sadan, Anand. 388 001 within seven days from

the last dateof opening.

E-mail Add. : [email protected]

(vii) Online Opening of Tender

Further Details of this tender area per under: -

Providing Consultancy Services for Third Party Inspection, Quality Assurance

and Road safety audi.t for Four Lanning of Galiyana Golana Road Km. 0/0 to 5/0

Downloading Tender Documents:

1.1 Bid documents will be available on web site up to Date shown above.

1.2 Agency wishes to participate in this will have to register on website Https: // rnb.nprocure.com

2.0 Digital Certificate .

3.1 Agency who wish to participate in online tenders will have to procure / should have legally valid

Digital Certificate ( Class Ill ) as per information Technology Act-2000 using which they can sign

their electronic bids. Agency can procure the

same from any of the license certifying authority of

India or can contact (n) code solutions- a division of GNFC

are licensed Certifying

Authority by Govt. of India

3.2 All bids should be digitally signed, for details regarding digital signature certificate and related

training involved the below mentioned address should be contacted.

(n) Code solutions

A division of GNFC

301, GNFC INfo tower, Bodakdev,

E-mail : [email protected]

3.3 Agency who already have a valid Digital certificate need not procure a new Digital certificate.

4.0 Online Submission of Tender.

4.1 Agency can prepared and edit their offers number of times before tender submission date and

time. After tender submission date and time. Agency can not edit their submitted offer in

case. No written or on line request in this regard shall be granted.

4.2 Tenderer shall submit their of Tenders in electronic format on above mentioned web site and

date shown above after Digitally signing the same.

4.3 Offers submitted without Digitally signature will not be accepted.

4.4 Offers in physical form will not be accepted in any case.

5.0 Submission of Tender fees, Bid Security and other Documents .

Demand draft for EMD & Tender fee shall be submitted in Electronic Format only through

online (by scanning) while uploading the bid. The submission shall mean that EMD and Tender

fee are received for the purpose of opening the Bid Accordingly offer of those shall be opened

whose EMD and Tender Fee is received electronically. However for the purpose of realization of

DD bidder shall send the DD in original "to S.E. at the time of tender opening or send the same

through R.PA.D. so as to reach to Executive Engineer, Anand (R. & B.) Division Anand Within

7 days from the last date of opening. Penaltative action for not submitting D.D. in original to

E.E. by bidder shall be initiated DD for Exemption Certificate is not necessary. However

Exemption Certificate shall have to be submitted Electronically through online. Any documents

in supporting of tender Bid shall be submitted in Electronic Format only through online (by

scanning etc) and hard copy will not be accepted separately.

5.1 Tender Fee : Rs. 900B (Rupees Nine Hundred Only) by Demand Draft in favor of the Executive

Engineer, Anand (R & B) Division, Anand", payable at Anand from any Nationalized / Scheduled

Bank except Co-operative Bank. Demand Draft issued after the last date of submission of Bids

will not be considered or accepted.

5.2 EMD: Rs. 15,600/- (Rupees Fifteen Thousand Six Hundred Only) in the form DD / FDR / BG in

favor of "Executive Engineer, Anand (R

& B) Division, Anand" (R & B) from any Nationalized /

Scheduled Bank except Co-operative Bank. Minimum validity period of F.D.R. / B.G. shall be

180 days. DD / FDR / BG issued after the last date of submission of tender will not be

considered as valid or accepted in any case.

5.3 Other Documents required to be submitted through online in Electronic format through

Registration Such type work experienced Consultant

(Registration / Renewal Slip will not be accepted in any circumstances) (as per Govt. (R &

(b) Valid Bank Solvency Certificate of Current Calendar Year of an amount equal to

per cent of the amount of the work put to tender.

Pre Qualification Criteria

Following criteria should be fulfilled by the bidder to prequalify for tender

1.0 Bidders are required to attach Registration certificate of VAT / GST.

3.0 Nationalize / Schedule Bank Solvency certificate of current calendar year i.e. 2025, for

20% of estimated cost put to tender.

4.0 Annual turnover of any one year of the last five yea i.e.2020-21 to 2024-25) must be

equal to the estimated cost of the tender i.e. s.16.OO Lacs. (it should be certified by C.A.

5.0 Successful experience as prime contractor in completing at least two similar type of

Consultancy work of Government / Semi Government Road work costing more than

50% (Fifty percentage) of Estimated cost i.e. Rs.10.80 cr. (Project Cost) as well as

similar type of road work under Government / Semi Government costing equal to 100%

of estimated cost ie Rs.21.60 cr. (Project Cost)

5.4 Agency shall have to submit DD for Tender fee, DD / FDR / BG against EMD and other

Documents as mentioned above to S.E. at the time of tender opening or send the same

through R.P.A.D. so as to reach to Executive Engineer, Anand R. & B. Division Anand Within

days from the last date of opening. Tender fee, EMD and other documents received later than

the time specified will not be accepted in any case and the tender of that Tenderer shall be

considered non-responsive and paneltative action will be initiated against agency.

5.5 Tenderer has to submit the documents as said in 5.4 above and no other condition in any form

shall be considered at all, at the time of evaluation of the tender i.e. the Tender shall have to

submit unconditional offer without differing from any of the tender condition.

6.0 Opening of Tender:

6.1 Tenders will be opened on Date & Time NIT in the office of Superintending Engineer, R

Circle No.l, A-6 Multi story Building, Vastrapur, Drive-in Road, Ahmedabad -

6.2 Intending Agency or their representative who wish to remain present at R&B premises at the

time of tender opening can do so.

7.0 Contacting Officer:

7.1 Further details / clarification of any required will be available from Executive Engineer's office,

Anand (R. & B.) Division. Nr. Jilla Seva Sadan, Opp. D.S.P. Office, Anand Tel No. (02692)

Fax No. (02692)

7.2 In case tenderer needs any clarification / assistance or if training required for participating in

online tender, they can contact at following office.

(n) Code solutions

A division of GNFC

301, GNFC INfo tower, Bodakdev,

Ahmedabad — 380 054 ( India )

E-mail: n rocure anvfo.net

8.0 SPECIFIC INSTRUCTIONS TO APPLTCANTS:

8.1 The major items related to Road works.

8.2 The Contract will be Percentage Rate contract.

8.3 The completed documents along with tender documents completed in all respect

should be submitted on above mentioned web site from Date: ../2025,

Hours to up to Date: .„/2025, up to 18.00 Hours

Providing Consultancy Services for Third Party Inspection, Quality Assurance

and Road safety audit for Four Lanning of Galiyana Golana Road Kms 0/0 to 5/0

The name & mailing address of the applicants shall be clearly marked on the bid.

8.4 The language for submission of re qualification documents along with the tender

documents shall be ENGLISH. If information is provided in another language, it shall be

accompanied by a translation of its pertinent parts into ENGLISH. This translation will

govern and be used for interpreting the information.

8.5 The cost incurred by the contractor for this offer for clarification or attending discussion,

conferences or site visits will not be reimbursed by the Employer or Engineer in -Charge.

8.6 Applications shall be submitted through online.

8.7 The blank tender form could be down loaded free of cost by the interested Tendered,

however the following documents duly certified along with application and tender fee

shall have to furnish to the Executive Engineer, Anand Roads & Building Division,

Anand during scheduled date and time fixed for the purpose.

(a) Current Registration Certificate Special (Such type work experienced Consultant) or

equivalent with Roads & Building department of Government of Gujarat should be

submitted online in Electronic Format.

(b) Solvency Certificate for the Current Calendar Year of an amount equal to 20% of the

amount of the work put to tender from a Nationalized Bank Schedule Bank aletqgæv4&-

(c) Partnership deed if necessary.

power of attorney if necessary.

8.8 The enclosed schedule should be filled in completely and, if any

9.0 General Instruction:

9.1 The fees for on line tender document will not be refunded under any circumstances.

8.2 EMD in the form specified in tender document only shall be accepted through RPAD only

9.3 Tenders without Tender document fees, Earnest Money Deposit (EMD) and which do not fulfill

any of the condition or submitted incomplete in any respect will be rejected.

9.4 Conditional tender shall not be accepted.

9.5 The tender notice shall from a part of tender document.

9.6 The tenderers are advised to read carefully the "Instruction for Tenderer

9.7 The Internet site address for E-Tender is https://rnb.nprocure.com and that of corporate web

site is www.nprocure.com.

9.8 Free training camp for Agency will be organized on every Saturday between 1.00 to 5.00 P.M. at

(n) Code solutions, A division of GNFC, 301, GNFC Info tower. Bodakdev. Ahmedabad -

(India). Agencies are requested to take benefit of the same.

9.9 The R. & B. reserves the rights to reject any or all tenders without assigning any reason thereof.

Executive Engineer

(R & B) Division,

GOVERNMENT OF GUJARAT

DADS AND BUILDINGS DEPARTMENT

PROVIDING CONSULTANCY SERVICES FOR THIRD PARTY

INSPECTION, QUALITY ASSURANCE AND ROAD SAFETY

AUDIT FOR FOUR LANNING OF GALIYANA GOLANA ROAD

KM. 0/0 TO 5/0 DIST. ANAND

REQUEST FOR PROPOSAL

Executive Engineer,

(R & B) Division,

Executive Engineer

(R&B) Division, Anand

Letter of Invitation

2. Section-I Information to Consultants

3. Section-2 Data sheet

4. Section-3 Technical Proposal (Standard Format)

5. Section-4 Financial Proposal (Standard Format)

6. Section-5 Terms of Reference (TOR)

INFORMATION TO CONSULTANTS

1.1 The Client named in the "Data Sheet" will select a firm in accordance with the method of selection

indicated in "Data Sheet".

1.2 The consultants are invited to submit a Technical Proposal and a Financial Proposal. As

specified in the Data Sheet (the Proposal) for consulting service required for the Assignment

in the Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for a

signed contract with the selected firm.

1.3 The Assignment shall be implemented in accordance with the phasing or otherwise as indica •gd

the Data Sheet. When the Assignment includes several phases, the performance of the consultant

under each phase must be to the Client's satisfaction before work begins on the next phase.

1.4 The Consultants must familiarize themselves with local conditions and take them into account in

preparing their proposal. To obtain first-hand information on the Assignment and on the local

conditions, consultants are encouraged to pay a visit to the Client before submitting a Proposal.

1.5 The Client will provide the inputs specified in the Data Sheet, assist the firm in obtaining licenses

and permits needed to carry out the services, and make available relevant project data and reports.

1.6 Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a

visit to the Client, are not reimbursable as a direct cost of the Assignment; and (ii) the Client is not

bound to accept any of the Proposal submitted.

1.7 Government policy requires that consultants provide professional objective, and impartial advice

and at all times hold the Client's interests paramount, without any consideration for future work,

and strictly avoid conflicts with other assignments or their Consultants

own corporate Interests.

shall not be hired for any assignment that would be in conflict with their prior or current

obligations to other Clients, or that

may place them in a position of not being able to carry out the

Assignment in the best interest of the Client.

CLARIFICATION AND AMENDMENT OF LETTER OF INVITATION

2.1 Consultants may request a clarification of any of the technical and price bid documents up to the

number of days indicated in the Data Sheet before the Proposal submission date. Any request for

clarification must be sent in writing by paper mail, cable, telex, facsimile or electronic mail to the

Client's address indicated in the Data Sheet. The Client will respond by cable, telex, facsimile, or

electronic mail to such requests and will send copies of the response (including an explanation Vf

the query but without identifying the sources of inquiry) to all invited consultants who intend to

submit Proposals.

2.2 At any time before the submission of Proposal, the Client may for any reason, whether at its own

initiativeor in response to a clarification requested by an invited firm, modify the technical and

price bid documents by amendment. Any amendment shall be issued in

writing through addenda,

Addenda shall be sent by mail, cable, telex, facsimile, or electronic mail to all invited consultants

and will be binding on them. The Client may at its discretion extend the deadline for the

submission of Proposal.

3. PREPARATION OF PROPOSAL

3.1 Consultants are requested to submit a Proposal (Para 1.2) written in the language(s) specified in

the Data Sheet.

echnical Proposal

3.2 In preparing the Technical Proposal, Consultants are expected to examine the documents

comprising this technical and price bid documents in detail. Material deficiencies in providing the

information requested may result in rejection of a proposal.

3.3 While preparing the Technical Proposal, Consultants must give particular attention to the

(ii) For assignments on a staff-time (person months) basis, the estimated number of key professional

person-months is given in the Data Sheet. The proposal shall, however be based on the number of

key professional staff-months estimated by the firm.

(iii) It is desirable that the majorities of the key professional staff proposed be permanent

employees of the firm or have an extended and stable working relation (preferably more than

12 months) with it.

(iv) Proposed key professional staff must have a minimum experience indicated in the Data Sheet,

preferably working under conditions similar to those prevailing in the country of the

(v) Alternative key professional staff shall not be proposed, and only one curriculum vitae (C V)

may be submitted for each position.

(vi) Reports to be issued by the consultants as part of this assignment must be in the language(s)

specified in the Data Sheet. It is desirable that the firm's personnel have a working knowledge

of the client's national language.

3.4 The Technical Proposal should' provide the following information using the attached Standard

Forms (Section 3) :

(i) A brief description of the film's organization and outline of recent experience on

assignment (Section 3B) of a similar nature. For each assignment, the outline should indicate,

inter alias, the profile and names of the staff provided, duration of the assignment, contract

amount, and firm's involvement.

(ii) Any comments suggestions on the Terms and Reference and on the data, a list of services, and

facilities to be provided by the client (Section 3 C).

(iii) A description of the methodology and work plan for performing the assignment (Section 3D).

(iv) The list of the proposed staff team by specialty, the tasks that would be assigned to each staff

team member, and their timing (Section 3E).

(v) CVs recently signed by the proposed key professional staff and the authorized

representative submitting the proposal (Section 3F). Key information should include

number of years working for the firm/entity, and degree of responsibility held in various

assignments during the last ten (10) years.

(vi) Estimates of the total staff effort (professional and support staff; staff time) to be provid -o

carry out the ASsignment, supported by bar chart diagrams showing the time proposed for

each key professional staff team member. (Section 3E and 3G & 3H).

(vii) A detailed description of the proposed methodology, staffing, and monitoring of training, if the

Data Sheet specifies training as a major component of the assignment.

(viii) Any additional information requested in the Data sheet (31 & separate sheet)

3.5 The Technical Proposal shall not include any financial infonnation.

Financial Proposal

3.6 In preparing the financial proposal, consultants are expected to take into account the requirements

and conditions of the technical and price bid documents. The Financial Proposal should follow

standard Forms given in priced bid. It lists all costs associated with the Assignment, including (a)

remuneration for staff (local in the field and at headquarters), and (b) other facilities such as

subsistence (per diem, housing), transportation (international and local, for mobilization and

demobilization), services and equipment (vehicles, office equipment, furniture, and supplies),

office rent, insurance, printing of documents, surveys; and training, if it is a major component of

the assignment. If appropriate, these costs should be broken down by activity and if appropriate

into local expenditures.

3.7 The financial proposal should clearly identify, as a separate amount, the local taxes (including

social security), duties, fees, levies, and other charges imposed under the applicable law, on the

consultants, the sub-consultants, and their personnel (other than nationals or permanent residents

of the government's country); unless the Data Sheet specifies otherwise.

3.8 Consultant may express the price of their services in the currencyof Indian Rupees.

3.9 Commissions and gratuities, if any, paid or to be paid by consultants and related to tipe

Assignment will be listed in the Financial Proposal submission form.

3.10 The Data sheet indicates how long the proposals must remain valid after the submission date.

During this period, the consultant is expected to keep available the key professional staff proposed

for the assignment. The Client will make its best effort to complete negotiations within this period.

If the Client wishes to extend the validity period of the proposals, the consultants who do not

agree have the right not to extend the validity of their proposal.

4. SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS

4.1 The original proposal (Technical Proposal and if required financial Proposal; see para 1.2) shall be

prepared & submitted to Executive Engineer, (R&B) Division, Anand. Nr. Jilla Seva Sadan,

388001, by online only.

4.5 The Completed technical and financial Proposal must be reached at the submission. address on or

before the time and date stated in the Data sheet. Any Proposal received after the closing time for

submission of proposal shall not or accept through internet, for which client is not responsible.

4.6 After the deadline for submission of proposals the technical Proposal shall be opened immediately

by the evaluation committee. The Financial proposal shall remain unopened and until all

submitted proposals are opened publicly & evaluated.

5. PROPOSAL EVALUATION

5.1 From the time the bids are opened and till the contract is awarded, if any consultant wishes to

contact the client on any matter related to its proposal, it should do so in writing at the address

indicated in the Data Sheet. Any effort by the firm to influence the Client in the client's proposal

evolution, proposal comparison or contract award decisions may result in the rejection of the

consultant's proposal.

5.2 Evaluator's Technical Proposals shall have no access to the financial Proposal until the technical

EVALUATION OF TECHNICAL PROPOSAL

5.3 The evaluation committee appointed by the client as whole, and each of its members individually.

Evaluates the proposals on the basis of their responsiveness to the terms of reference, applying the

evaluation criteria, sub criteria (typically not more than three per criteria) and point system

specified in the Data Sheet. Each responsive proposal will be given a technical score (St) A

proposal shall be rejected at this stage if it does not respond to important aspects of the terms of

reference or if it fails to achieve the minimum technical score indicated in the Data Sheet.

Public Opening and Evaluation of Financial Proposal; Ranking

5.4 After evaluation of qualification is completed, the Client shall notify those consultants whose

proposal did not meet the minimum qualifying mark or were considered non-responsive to the

RFP and Terms of Reference, indicating that their Financial Proposals will remain unopened after

completing the selection process. The Client shall simultaneously notify the consultants that have

secured the minimum qualifying mark, indicating the date and time set for opening the Financial

Proposals telephonically, by fax or by e-mail.

5.5 The financial proposals shall be opened publicly in the presence of the consultant's represent s

who choose to attend. The name of the consultant the quality scores and the proposed prices

be read loudly and recorded when the Financial Proposals are opened. The Client shall prepare

minutes of the public opening.

5.6 The evaluating committee will determine whether the financial Proposals are complete, (i.e.

whether they have priced all items of the corresponding technical Proposals, if not the client will

cost them and add their cost to the initial price.) correct any computational errors, and convert

prices in various currencies to the single currency specified in the Data Sheet. The official selling

rates used, to be provided by source indicated in the Data sheet, will be those in effect on the date

indicated in the Data sheet. The evaluation shall exclude those taxes, duties, fees, lives, and other

charges imposed under the applicable law and applied to foreign and non-permanent resident

consultants (and to be paid under the contract unless the consultant is exempted), and estimated as

6. NEGOTIATIONS

6.1 Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach agreement

on all points and sign a contract.

6.2 Negotiation will include a discussion of the technical proposal, the proposal methodology (work

plan), staffing and any suggestions made by the firm to improve the Terms of Reference. The

Client and firm will then work out final Terms of Reference, staffing, and bar charts indicating

activities, staff period in the field and in the home office, staff-months, logistics and reporting. The

agreed work plan and final Terms of Reference will then be incorporated in the "Description

Services" and form pan of the contract, special attention will be paid to getting the most of the

firm can offer within the available budget and to clearly defining the inputs required from the

client to ensure satisfactory implementations of the Assignment.

6.3 The financial negotiations will include a clarification (if any) of the firm's tax liability in the

Client's country and the manner in which it will be reflected in the contract; and will reflect the

agreed technical modifications in the cost of the services. Unless there are exceptional reasons, the

financial negotiations will involve neither the remuneration rates for staff (no breakdown of fees)

nor other proposed unit rates.

6.4 Having selected the firm on the basis of among other things, an evaluation of proposed key

professional staff the client expects to negotiate a contract on the basis of the experts named in the

Proposal. Before contract negotiations, the Client will require assurances that the experts will be

actually available. The client will not consider substitutions during contract negotiations unless

both parties agree that undue delay in the selection process makes such substitution unavoidable or

that such changes are critical to meet the objectives of the assignment. If this is not the case and if

it is established that key staff was offered in the proposal without confinning their availability, the

finn may be disqualified.

6.5 The negotiations will conclude with a review of the draft from the contract. To complete

negotiations the Client and the firm will initial the agreed contract. If negotiations fail. The client

will invite the firm whose proposal received the second highest score to negotiate a contract.

7. AWARD OF CONTRACT

7.1 The contract will be awarded following negotiations. After negotiations are completed, the client

will promptly notify other consultants on the shortlist that they were unsuccessful and the financial

proposals of the consultants who did not pass the technical evaluation (para 5.3) will not be

7.2 The firm is expected to commence the Assignment on the date and at the location specified in the

8.1 Information relating to evaluation of proposal and recommendations concerning awards shall not

be disclosed to consultants who submitted the proposals or to other persons not officially

concerned with the process, until the winning firm has been notified that it has been awarded the

Information of consultants

1.1 The name of the Client is :- Roads & Building Department, Govt. of Gujarat, India

Quality and Cost —

Based Selection (QCBS) System

1.2 A Technical and Price Bid Proposal are requested : Yes

The name, objectives and description of the Assignment are: PROVIDING CONSULTANCY

SERVICES FOR THIRD PARTY INSPECTION, QUALITY ASSURANCE AND ROAD

SAFETY AUDIT FOR FOUR LANNING OF GALIYANA GOLANA ROAD KM.

5/0 DIST. ANAND

Proposals should be submitted in the following language(s) : English

3.3 Short listed firm/entity may associate with other short listed firm: No

(ii) The estimated number of key professional person months required for the assignments is

(ref. para 3 TOR)

(iv) The minimum required experience of proposed key professional staff is as per para 3.02 of

(v) The estimated man months for support staff: As required (refpara 3.01 of TOR)

The consultants should submit the proposal as per the broad indicative requirements of the staff

indicated herein.

(vi) Reports: (ref para 7.0 of TOR) which are parts of the assignment must be written in the

following language: English.

3.4 (vii) Training is an important feature of this assignment: No

(viii) Additional information in the Technical Proposal includes : As per the TOR

Consultants are requested to consult tax consultants for details & it will be solely

consultant's responsibility.

3.8 The consultants to state local costs in Indian rupees.

3.10 Proposal must remain valid 120 days after the submission date.

4. Consultants must submit their proposal online up to up to 18=00 hrs.:

Tender' will be open at on the prescribed date in the office of Superintending Engineer,

R & B Circle No. 1, A-6 Multi story Building, Vasirapur, Drive-in Road, Ahmedabad 52. -

The consultant's submission must bear the following additional information: Detailed address of

on the net should also include Facsimile:

Proposal PROVIDING CONSULTANCY SERVICES FOR THIRD PARTY

INSPECTION, QUALITY ASSURANCE AND ROAD SAFETY AUDIT FOR FOUR

LANNING OF GALIYANA GOLANA ROAD KM. 0/0 TO 5/0 DIST. ANAND

4. Proposal must be submitted not later than the following date and time: as stated in

technical Bid / letter of invitation.

Eligibility and Evaluation Criteria:

I. Application from Joint venture (J V) and any type of association are not acceptable. The

authority reserves right to cancel any or all bids without assigning any reason thereof.

2. The minimum experience of the firm for Supervision consultant is 7 years as Supervis

Consultant/lndependent Engineer/Authority Engineer in Highways and Bridges.

3. The firm should have valid NABL Accreditation (National Accreditation Board for Testing and

Calibration Laboratories) or ISO (Indian Standard Organization) certification or State Govt.

Registration Certification for conducting required quality control testing of roads and bridge

works including relevant construction materials.

4. Those projects which are substantially completed (90% of the contract value) shall also be

considered for evaluation. No experience shall be considered without proof of experience

certificate issued by the Engineer-in-charge not below rank of the Executive Engineer or

5. The experience of Private contractors/concessionaire shall not be considered.

6. Eligibility criteria for sole applicant firm.

Sr. Experience of the firm in last 7 years

Preparation of DPR TPQA/Project Supervision Annual Turnover

(NH/SH/Equiva1ent) (NWSH/Equiva1ent)

1 efirm should have minim The firm should have minimum Average turnover

(a) exp ience of preparatio of experience of TPQA/Project (updated averageof

detaile Project eport/ Supervision of 2/4 lanning project last 3 years) of the

Feasibilit tudy cu reliminary of aggregate length equal to firm from

Design Rep f 2/4 laning km. Consultancy business

project of ag e te length equal should be equal to

to 100 km more than Rs.

Experience of the firm in last 7 years

Preparation of DPR TPQA/Project Supervision Annual Turnover

(NWSH/Equivalent) (NWSH/Equiva1ent)

1 ould also have prepared Firm should also have e ce

(b) DPR/Feasibl I tudy cum of TPQA/Pro pervision of at

Preliminary Design Repo project of similar category

least one project of ar o work of length equal to

category of ng work of 30 30 km.

ro •ect length.

The number of points to be given under each of the evaluation criteria are:

Specific experience of the consultants related to the Assignment

Average Annual Financial Turnover during the last 3 years from the business

of consultancy services, ending 31st of March of the previous financial

Should be of last Rs.5 Cr.

o Experience in similar regions

Experience of having successfully completed similar works during last IO years ending last day of month

previous to the one i.e. on 31-07-2025) in which in the application are invited should be the either of

(a) Two similar completed works costing not less than the amount equal to

estimated cost (i. e. 50 of Rs.

21.60 cr ) Rs. 10.80 cr. (Project Cost)

(b) One similar completed works costing not less than the amount equal to

estimated cost (i. e 100 % ofRs.21.60 cr ) Rs. 21.60 cr. ( Project Cost )

Experience Road safety audit Works

Two completed RSA works having aggregate audited length of road in two lane road is

800 Km and four lane road is 100 Km for any stage audit work.

b) One Completed RSA work having black spot audit work of min.10 nos.

Other factors like performance, capability & past history

(ii) Adequacy of the proposed work plan and methodology in

Responding to the TOR

Project Appreciation

Quality of Methodology

Work program & Organization of staff

(iii) Qualifications and competence of the key professional staff for

Sr. Project Engineer (Civil)

Sr. Quality assurance engineer(Civil)

Sr. Road Safety Engineer

Quality inspector

Site Supervisor (Civil)

Material Engineer Cum Laboratory Engineer

The number of points to be given for qualifications and competence of the key professional staff

(ref. 3 above) for the Assignment are :

Marks Marks Marks for

Marks Marks for Sr.Quali Sr.Road for

Sr. for Sr. Project ty Safety Site

Points Details Quality

No. Team Engineer assuranc Engineer

Leader inspector Laborato

(Civil) e visor

(a) Education 6 5 3 2 2 2

Total Experience of

Highway Projects

Relevant field 2 1 1 1 1 1

(b) (TA/QA job) of

The minimum technical score required to pass is: 70 Points

5.7 The formula for determining the financial scores is the following:

[SF = 100 x Fm/F, in which SF is the financial score Fm is the lowest price and F the price of the

proposal under consideration]

The weights given to the technical and financial proposal are:

T (Technical score) 0.85, and

P (financial score) -0.15

7.2 The Assignment is expected to commence in the month of July -25 at Gujarat, India.

TECHNICAL PROPOSAL -

3A Technical Proposal Submission form

3B Firm's Reference

3C Comments and suggestions on the Terms of Reference and on data services, and

facilities to be provided by the Client

3D Description of the methodology and work plan for performing the assignment

Team composition and task assignments

Format of curriculum Vitae of proposed key professional staff

Time schedule for professional personnel

Activity (work) schedule

3A TECHNICAL PROPOSAL SUBMISSION FORM

[LOCATION DATE]

FROM: (NAME OF FIRM) TO : [NAME AND ADDRESS OF CLIENT]

Ladies / Gentlemen:

Subject: PROVIDING CONSULTANCY SERVICES FOR THIRD PARTY

INSPECTION, QUALITY ASSURANCE AND ROAD SAFETY AUDIT FOR FOUR

LANNING OF GALIYANA GOLANA ROAD KM. 0/0 TO 5/0 DIST. ANAND.

Technical Proposal

We, the undersigned, offer to provide the consulting services for the above in accordance

with your Request for Proposal dated (Date) and our attained proposal. The Proposal which,

are hereby submitting includes a Technical Proposal and a Financial Proposal. If selected to

implement the services during the validity period of (period), we undertake to negotiate the

contract on the basis of the proposed staff. Our proposal is binding upon us and subject to the

modifications resulting from contract negotiations.

We understand you are not bound to accept any Proposal you receive.

Your sincerely,

Authorized Signature

Name and Title of Signatory

3 B. FIRM'S REFERENCES

Relevant Services Carried Out in the Last Five Years

That Best Illustrate Qualifications

Using the format below provide information on each reference assignment for which your

firm either individual as a corporate entity or as one of the major with association was

legally contracted by the Client stated below ...

ssignment Name Country

Location within country Key professional staff provided by your

Name of Client : No. of Staff :

No. of man-months :

Address : No. of support staff :

No. of man-months :

Start Date (Month/ Year): Completion date : Approx, Value of services (in Rupees in

(Month/ Year) : Lacs):

Name of Associated consultants if any : No. of Months of key professional staff,

provided by Associated Consultants :

Name & qualification of senior staff ( Project Director/ Coordinator, Team Leader) involved and

functions performed :

Narrative description of Project :

Description of Actual Services Provided by your Staff :

Firm's Name & authorized signature :

Note : Support document in reference to above data shall be provided.

Summary Sheet for form -

Sr. Nos. of Projects in

Criteria last five year

Experience in similar nature and

size of projects (Total)

2 Experience in similar region (out of above)

COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF

REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY

On the Terms of Reference :

On the data, services, and facilities to be provided by the Client

Consulting Firm's Name

3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING

3E. TEAM COMPOSITION AND TASK ASSIGNMENTS

1. Technical I Key Staff

Sr. No. Name Position Task

2. Support Staff

Sr. No. Name Position Task

3F. FORMAT OF CURRICULUM VITAE (CV) FOR

PROPOSED KEY PROFESSIONAL STAFF

Proposed Position :

Name of Staff :

Date of Birth : Age : Years with Firm/Entity :

Nationality : Membership in Professional Societies :

Detailed Tasks Assigned :

Kev Qualifications :

[Give an outline of staff member's experience and training, and position most

pertinent to tasks on assignment. Describe degree of responsibility held by staff

member on relevant previous assignments and give dates and locations. Use about

half a page preferably in tabular form]

[Summarized college/university's and other specialized education of staff member,

giving names of schools, dates attended and degree obtained. Use about one

quarter of a page preferably in tabular form] O

Employment Records :

[Starting with present position. List in reverse order every employment held. List all

positions held by staff member since graduation, giving dates, names of employing

organizations, titles of positions held, and locations of assignment. For experience in

years, also give types of activities performed and Client references, where

appropriate. Use about three quarters of a page preferably in tabular form.]

[For each language indicate proficiency excellent, good, fair

or poor; in speaking,

reading, and writing]

Certification :

I, the undersigned, certify that to the best of my knowledge and belief, these data

correctly describe me, my qualifications, and my experience.

[Signature of staff member and authorized representative of the Firm] Day / Month

name of Staff member :

name of authorized representative :

Note :- It is advised to attach summary sheet of CV for key staff indicating(a)

position proposed (b) name (c) qualification (d) age (e) total experience in nos. of

months (f) relevant experience in nos. of months (g) position held.

3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL

Sr. Reports Due/ Months (in the form of a Bar chart)

Name Position Months

1. Sub total (1)

2. Sub total (2)

Full-time : Part-time :

Activities Duration :

(Authorized Representative )

3H. ACTIVITY (WORK) SCHEDULE

Field Investigation and Study Items :

Month wise Program ( in form of Bar chart)

Sr. No. Item of Activity (Work)

[1st, 2nd etc. are months from the start of assignment]

Completion and Submission of Reports

Reports : Programme : (Date)

1. Monthly Progress Report

2. Quarterly Report

Safety Audit Report

Final Completion Report and certificates

FINANCIAL PROPOSAL

FINANCIAL PROPOSAL -

4A Financial Proposal.

4B Summary of Costs —

Appendix B of Price Bid & Appendix Bl & B2

Note :- Financial proposal must be supported by necessary documents like Form—16 of

employee and authorized last pay slip, to justify remuneration of the employee.

4 -A FINANCIAL PROPOSAL SUBMISSION FORM

[Location, date]

FROM : (Name of Firm) TO : (Name and Address of Client)

Ladies / Gentlemen :

Subject : PROVIDING

CONSULTANCY SERVICES

FOR THIRD PARTY

OUALITY ASSURANCE AND ROAD SAFETY AUDIT FOR

FOUR LANNING OF GALIYANA GOLANA ROAD KM. 0/0 TO 5/0 DIST.

Financial Proposal

We, the undersigned, offer to provide the consulting services for the above in accordance with

your Request for Proposal date [Date], and our attached Financial Proposal for the sum of [Amount in

words and figures]. This amount is inclusive of all taxes which we have estimated at prevailing rates.

If selected to implement the services during the validity period of the proposal i.e. [period], our

Proposal shall be biding upon us subject to the modifications resulting from contract negotiations.

We undertake that, in completing for (and, if the award is made to us, in executing) the above

contract, we will strictly observe the laws against fraud and corruption in force in India namely

"Prevention of Corruption Act 1988".

We understand you are not bound to accept any Proposal you receive.

Yours Sincerely;

Authorized Signature

Name and Title of Signatory

Name of the Firm

4B :- Summary of cost

No. Details Amounts (Rs.)

1 Remuneration (4B-1)

2 Out of Pocket Expenses (4B-2)

3 Taxes (including service tax)

Note : Grand total will be considered for evaluation

Note : Grand total will be considered for evaluation

4 B-l Remuneration

Sr. Remuneration Nos. of Gross

No. per month Months Remuneration

Total (a) + (b)

4B—2 Out of Pocket Expenses

DECLARATION / UNDERTAKING

DECLARATION 1 UNDERTAKING

1. I / We agree that the decision of the R & B Department, Sachivalaya, Gandhinagar hereby

referred as Client in selection of Applicants / Contractor, phasing of works and in any othef

Project related matter, will be final and bidding to me / us.

2. All the information and date finished herewith are correct to my / our best of knowledge.

3. I / We agree that we have no objection if inquiries are made about

our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the Pre-

Qualification document.

4. I / We also understand that furnishing of wrong information or hiding of any information shall

be a cause for disqualification.

Date : Signature with Seal of the Company

TERMS OF REFERANCE

TERMS OF REFERENCE

PROVIDING CONSULTANCY SERVICES FOR THIRD PARTY INSPECTION, QUALITY

ASSURANCE AND ROAD SAFETY AUDIT FOR FOUR LANNING OF GALIYANA GOI-ANA

ROAD KM. 0/0 TO 5/0 DIST. ANAND

ROADS AND BUILDINGS DEPARTMENT

GOVERNMENT OF GUJARAT

PROVIDING CONSULTANCY SERVICES FOR THIRD PARTY INSPECTION, QUALITY

ASSURANCE AND ROAD SAFETY AUDIT FOR FOUR LANNING OF GALIYANA GOLANA

ROAD KM. 0/0 TO 5/0 DIST. ANAND

CONTRACT BETWEEN

ROADS & BUILDINGS DEPARTMENT

(THE CONSULTANT)

TERMS OF REFERENCE

TERMS OF REFERENCE FOR CARRYING OUT THE PROVIDING

CONSULTANCY SERVICES

FOR THIRD PARTY INSPECTION, QUALITY ASSURANCE AND ROAD SAFETY AUDIT FOR

5/0 DIST. ANAND

FOUR LANNING OF GALIYANA GOLANA ROAD KM. 0/0 TO

1.0 INTRODUCTION AND BACK GROUND

1.01 The Government of Gujarat (GOG) has embarked upon a major projects for Improvement of

various important roads under the various schemes as named & listed in Annexure —I. The State

Government from its Plan & Non-Plan Outlay Funding these Projects. The projects will be

implemented during financial year 2020-21 & 2024-25.

1.02 Road and Building Department (R & BD), Govt. of Gujarat, intends to hire consultants for TA/QA

Consultancy package. The prioritization of works has been carried out by R & B dept. Roads and

Building Department, Government of Gujarat will be the supervising and Implementing agency

for the Projects. The works will be executed through the contractors appointed by Govt. of

through open competition tendering system. It is intended that the roads be upgraded to standard

of Ministry of surface Transport (MOST) specifications, respective IRC guidelines and R&BD

standard specifications and guideline as high speed corridor. The breakup of roads length is as per

Anexure-l attached.

1.03 The improvement of selected roads shall mainly comprises of Widening/renewal/ strengthening of

Pavements, Improvements, Up-gradation, repairs of shoulders, roadside drainage, foot paths,

medians and road furniture etc. with cautionary, warning, mandatory signage' s.

1.04 In order to achieve high standard in quality of road constructions works, R&BD is intended to hire

consultancy services for providing quality Assurance and Technical Audit of works being carried

out under the schemes as specified. Primarily responsibility of day to day supervision of works

will be that of R & BD engineers and consultant's role shall be of Quality Assurance and

Technical Audit of works.

2.01 The main objective of these consulting services is to conduct technical audits of the execution of

the identified roads of whereby the consultant will render professional services to improve the

quality of construction of roads.

2.02 To ensure achieving high standards in quality of construction works.

2.03 To ensure that all the works carried out under the scheme fully comply with the technical

specifications drawings established codes/standards and sound engineering practices.

2.04 To assure R & B and GOG for the quality of works being executed comply the quality norms and

standards laid down in contract specifications.

2.05 To provide technical audit and advisory services for the works.

3.0 SCOPE OF SERVICES

3.01 Estimated level Of services:

R & B has assessed the experti$e required for carrying out the assignment as follows

Sr. Specialist / Position & Numbers (Key Positions whose Person months for package

No. CV will be evaluated) (Estimated)

1 Team Leader 1 x 11 = 11 months

2 Sr. Quality assurance engineer (Civil) 1 x 11 = 1 1 months

3 Quality Inspector cum Road safety experts 1 x 11 1 1 months

Details of Supporting Staff

Person months for package

No. (Estimated)

1 Site Supervisor (Civil) 1 x 11 11 months

2 Material Engineer cum laboratory Engineer 1 x 11 11 months

3.02 TEAM COMPISITION AND STAFF OUALIFICATIONS

3,02.1 An experienced and qualified senior Highway engineer with min. 12 Years of experience, in the

management of roads, procurement, quality control out of which at least 5 years relevant

experience. He will have degree in Civil / Highway Engineering and preferably masters degree.

He will be the Team Leader.

3.02.2 1 No. of Sr. Quality assurance engineer (Civil) with 7 year experience out of which 4 years

relevant experience. They will have a degree in Civil / Highway engineering and Preferably

masters degree in related fields.

3.02.3 1 No. of Ouality Inspector cum Road safety experts with minimum experience of 5 years in field of

supervision / quality [Road safety works of large civil works/projects to assist technical works or

supervision work as well as doing safety audit works. They will have degree in civil engineering.

3.02.4 1 No. of Site Supervisor (Civil) with minimum experience of 3 years in field of supervision / survey /

quality of large civil works/projects to assist technical works or supervision work of quality. They will have

degree or diploma in civil engineering.

3.02.5 1 No. of Material Engineer

cum laboratory Engineer with minimum experience of 3 years in field

of quality testing & material testing for large civil works/projects. They will have either diploma

in civil engineering.

3.03 The consultants shall familiarize himself, with the help of sample surveys, visits and inspectiot> in

the field and by examination initially of

one set of documents such as detailed estimates, contract

documents, including specifications, interim certificates, quality control test results and other

relevant documents as per 3.04.

3.04 The consultant will examine that the description, procedure and quality of works accurately

reflects conditions in the field; work progress monitoring and field supervision procedures have

been followed conectly; site journals, reports of site meetings, and other documents

maintained in accordance with the Procedures acceptable to R B.

3.05 Assist and guide the R

& BD staff in interpretation of the technical specification, etc. as and when

3.06 Review contractor's detailed work programmes, suitability of contractor's key personals,

constructions methods and test results of construction materials and workmanship and suggest

necessary action and rectifications if required on these activities.

& BD in implementation of quality control measures to ensure quality of work, and also

in approval of field testing laboratories in respect of facilities, adequacy, arrangements,

equipments and staff as per contract document.

3.08 Review the construction methods proposed by the contractor for carrying out the works to ensure

that these are satisfactory with particular reference to the technical requirements, the Project

Implementation Schedule and environmental aspects, as well as safety of the works, property,

personnel and the general publics.

3.09 Review the tests Results/ certificates of all consfiuction materials and the sources for assessing

their suitability in works.

3.10 Develop standard form and procedures to ensure a proper quality Control System to be

implemented for materials and workmanship.

3.11 Witness 10% of total test for the quality control being carried out by staff of the R & BD/

Contractor. The consultant shall undertake random sample checks independently for quality

control using contractors /

GERI / Polytechnic /

Engineering Colleges /

approved private

laboratory and recommended solutions for improving road quality to meet the specifications. If

required consultant may also collect independently core samples for each 500 MTRS Length

(three cores at same sections) of finished road and test them using Contractor's core cutting

equipment (for bituminous work).

3.12 Assist the R

& BD on technical supervision of the works to ensure the quality and in conformity

with the standards and specifications prescribed in the contract and review the frequency of quality

& BD during inspection about the contractor's equipment/machinery employed for road

construction works so as to determine their suitability for work at site. Assistance shall also be

provided during periodic inspection for machines / equipment. Also review the suitability of

source of materials and their quality on the basis of inspection, test results, manufacturers

certificate etc.

3.14 If the consultant considers any items of work substandard or unacceptable, he will inform the

contractor as well as R & BD of any rectification required in writing, providing full justification

thereof with all necessary supporting data.

3.15 Inspect the works on substantial completion before take over all indicate to the contractor / R &

BD any rectification required and any outstanding work to be carried by the contractor during the

Defects Liability Period.

3.16 & BD in monitoring progress of the works at regular intervals through modem aids

such as computer aided project management techniques. Also review and assist R&BD staff in

effective implementation of Quality control / Assurance system.

3.17 Prepare monthly reports and final audit report ( in six copies) fully describing the progress of the

works and the assistance given by the consultant during the month under review, indicating also

the problem areas and actions required to overcome them by the relevant authority.

3.18 Recommendations regarding the methods and procedures for the evaluation and the system fo

monitoring of the conditions of the road after the project completion.

3.19 Consultant is espected to perform at least one set of material testing at each plant site and to

certify the materials to be used. If required consultant may collect independently at least one set

(THREE CORES) of cores to be taken for each 500 MT RS. Length of road or part thereof for

each layer of completed bituminous pavement and the samples of core to be tested and complete

analysis e.g. indicating density, asphalt content and thickness of layer is to be reported. Thickness

of the laid surface is to be checked for each layer in every 500 MTRS. Length of road and to be

certified. The test for Density and Bitumen content shall be conducted in laboratories listed here

with in para 3.11, 3.26 and the cost of testing shall be borne by R & B/ Contractor as mentioned in

works tender. The core cutting machine shall be made available at each sampling location of work

site and core cost of core cutting machine, sampling, testing, transportation and operation shall be

borne by Contractor.

3.20 Consultant shall recommend to R & BD to grant the permission to start the work on the basis of

quality check of materials on plant site, Plant and machinery, laboratory facility, Weigh Bridge

and any other requirements related to tender.

3.21 More over for complete work OR completed items (each layer of work) check for width of road,

shoulders / hard side shoulders and earth work, camber, super elevation, grade, ascertaining

density of each layer shall be performed at every 500 mtr interval and reported accordingly. Also

inspect the work on completion / substantial completion before taking over in order to identify the

balance work and rectification of defects to be carried out by contractor during defect liability

3.22 Also other item like concrete work, foot path, side drains, gutter, structure works etc. shall be

checked in accordance with standard specification and design and as per tender provisions.

3.23 Each quality aspects shall be reported road wise and item wise as summary report periodically to

R & BD. Also consultant shall furnish the summary of QC test results conducted in each activity

of work and fumish a QC certificate (regarding Quality of material and workmanship and

performance) along with contractors each invoice (RA BILLS)

3.24 Final report shall have concluding remarks (Road wise —

Item wise) about overall quality of road

also consultant shall recommend the methods and procedures for evaluation and system for

monitoring the condition of road.

3.25 The consultant shall conduct technical audit of work. In addition to regular audit activities of

works the auditor shall also examine the following:

(A) The description, procedure, and quality to works executed accurately reflect the requirements

as per prevailing site condition. (B) R & BD site staff has followed cornctly or not the system for

monitoring of work progress and supervision of works. (C) System followed for maintenance and

documentation of site instruction book, reports, minute of meetings and other documents are being

followed correctly and in accordance with the procedures acceptable to R & BD or not.

3.26 If the extension of three months required the consultant is bound to rendered the services at his

quoted rate with the same pattern of personal staff.

3.27 Consultant Responsibility for Bridge Works.

To verify the line out of bridge in accordance with approved drawing and site situation and to

suggest modifications wherever necessary as per technical requirement.

The consultant shall check and approve the design and procedure of staging and form work for

bridge work and also check reinforcement, form work and concrete to be casted first time in each

component of the bridge work and guide the .D. Staff for good workmanship and quality and

record to be maintained.

The consultants shall verify the actual foundation level along with strata and approve the same as

well as also verify and approve the tilt and shift in well sinking / pile foundation and suggests

modifications or remedies when it is beyond pennissible limits. The consultant shall verify the

records of well sinking / pile to be maintained.

The consultants shall witness first time pre stressing / post stressing of girders / slab in pre-

stressed superstructure and also check and verify the results of pre-stressing.

The testing of all material & C.C. cubes etc. shall be tested as per norms & as shown for road

4.0 OFFICE ACCOMODATION

The office of consultant's team leader shall be maintained at Anand having approximate area of

to 60 Smt. The consultant shall make available suitable

office accommodation for team leaders &

associated staff including office fumiture, office equipment, and other relevant requirements as per

necessity of a T.L. and associated staff. It shall be maintained & managed by consultant at his own

cost. The consultant shall bear the cost of electricity telephone bill and water consumer etc. at

office accommodation including all taxes.

It is expected that the consultant will set up field office for construction engineer. Office

accommodation space at District Place as per client discretion including, laptop, computer with

necessary networking system and furniture shall be procured by consultant at his own The

Team leader is accepted to attend review meeting at as and when required.

Sr. NOS. OF PROPOSED LOCATION OF

POSITION / PERSON

No. PERSON OFFICES

1 Team Leader 1 At Site

2 Sr. Quality assurance engineer (Civil 1 At Site

3 Quality Inspector cum Road safety 1 At Site

4 Site Supervisor (Civil) 1 At Site

Material Engineer cum laboratory 1 At Site

5.0 LABORATORIES

Laboratories of CONTRACTOR / GERI / Polytechnic / Engineering Collages recognized Pvt.

Labs shall be used. Also according to contract conditions the contractor shall provided a fully

equipped field testing laboratory. The consultant will have full access to witness / supervise the

tests in contractor's laboratories during contract implementation. The testing results shall be

signed by consultant, contractor and departmental engineer.

5.02 Contractor shall make available free of cost core cutting machme in working order along with

operator and fuel at each site of work core sample is contempt..

6.01 Consultancy services are required for a period of 8 months and will start on issuing work order.

The 3 months of monsoon period are exclusive ofnon-working period i.e. 1 5 ff-June to 14th—Sep.

7.0 REPORTING REOUIREMENTS

7.01 Reports required to be submitted in Three copies (on CD and typed hard copy) to R

Monthly reports on the activities progress and major issues and the observations by the Field

Quarterly report covering summary of progress and quality checks (item wise and road wise) with

remedial measures and penalty measures.

Safety audit report containing road safety improvement

measures & recommendations.

Final completion report containing Road wise quality certificate covering overall view of quality

and all items..

Proposed schedules for submission of various reports are as follows.

No. Re ort Time of Submission

Monthly Reports on the activities in progress and

For every month by 10thdate

1 major issues and the observations of the consultant's in following month.

Quarterly reports covering summary of progress and

quality checks (Activity wise for each road) results of By the end of every quarter of

2 assignment within 20 days

audit notes including remedial

measures if suggested after the expiry of quarter

and nonconformance re orts and their dis osal.

Safety audit report containing road safety improvement For every 2n month by

date in following month.

measures & recommendations

Final completion report including status of audit notes,

Within one month after

4 NCR and its disposal and status of Quality control completion of consultancy

Tests conducted along with required frequency and

results of QC tests.

Certificate regarding Quality of work executed for each Within one month after

activity of work and individual road. completion of work.

8.0 DATA AND ASSISTANCE TO BE PROVIDED BY THE CLIENT

8.01 The following will be provided by R & BD:

• Copies of network maps of roads.

o Copies of estimated and contract agreements, work orders and tenders between R&B and r nn-actors.

Access to all other necessary data and facilitation of consultations wquired för theverformance of the

consultant's duties.

9.0 CONSULTANT'S RESPONSIBILITY

In addition to what is specified under the scope of services the consultant shall be responsible for —

9.01 The consultant will be responsible for providing all other necessary facilities and logistical support

for him/her self and supporting staff, -including office and residential accommodation,

transportation, office equipment, communications, utilities, office supplies, and other support

requirements. The consultant shall also purchase/hire one Innova, Two Sumo Jeep and Five Motor

Bike for field staff.

9.02 For the entire work consultant shall have to purchase 3 nos. of computer (P IV type, 40 GB HDD,

256 Ram, with •CD Writer and CD ROM, 1.44 Floppy Drive, Pen Drive etc.) along with laser

printers of known brand (10-12 ppm, B/w, A-4).

9.03 Consultant shall also purchase necessary office furniture at the office of regional team leader, and

team leaders and at District Places for staff.

9.04 Consultant shall have to inform & submit register of activities can-ied out on site in pursuance of

10.0 CONTRACTUAL ARRANGEMENT

10.01 The consultant's contract will be with R & B D and will be Consultancy services contracts.

11.0 PAYMENT SCHEDULE

11.01 The consultancy fee shall be paid for in Indian Rupees only.

11.02 The running bills shall be claimed monthly.

11.03 Consultant will have to submit the certificate from concern DEE's showing satisfactory work is

carried out by consultant as per T.O.R with every bill and presence of consultant shall be got

registered from the departmental engineer.

11.04 Consultant will have to submit the certificate of attendance / presence of their staff fr

concerned Dy. Executive Engineer with every running bill, otherwise payment will not be done.

Specifically the separate daily attendance of

every staff members have to be submitted with

running bill and payment will be made as per actual presence of the staff. The attendance register

of staff should be counter signed by concerned Deputy Executive Engineer or Executive Engineer

of R&B Department.

2.0 PERFORMANCE SECURITY

The amount of Security Deposit shall be 10 % of estimated consultancy amount. Consultant shall

be required to submit

% of Security at the time of agreement in the fonn of NSC pledged in

favour of Executive Engineer (R&B) Division, Anand. FDR of Nationalized Commercial Bank in

favour of Executive Engineer (R&B) Division. Anand Remaining 5% will be recovered from R.A.

Bills. The validity of NSC / FDR shall cover entire duration of consultancy period plus 3 months.

FDR will be return after satisfactory completion of the agreement duly recommended

by concern Executive Engineer.

1. FORM OF CONTRACT

COMPLEX TIME-BASED ASSIGNMENTS o

THIS CONTRACT (hereinafter called the "Contract") is made on the day of the month of

2010 between, on the one hand, Government of Gujarat; Roads and Buildings Depaltment

(hereinafter called the "Client") and, on the other hand, under this Contract, namely

(hereinafter called the "Consultants").

(a) The Clients has requested the Consultants to provide certain consulting services as defined in the

General Conditions attached to this Contract (hereinafter called the "Services").

(b) the Consultants, having represented to the Client that they have the required professional skills,

personnel and technical resources, have agreed to provide the Services on the tenns and conditions

set forth in this Contract; and

c the Client has received the fund from the Govemment towards the cost of the Services and intends

to apply to eligible payments under this Contract, it being understood (i) that payments will be

made only at the request of the consultant and, (ii) that such payments will be subject, in all

respects, to the tenns and conditions of the agreement, and (iii) that no party other than the Client

shall derive any rights from the agreement proceeds.

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this Contract:

(a) The General Conditions of Contract (hereinafter called "GC");

(b) The Special Conditions of Contract (hereinafter called "SC");

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in the

Contract; in particular;

(a) The Consultants shall carry out the Services in accordance with the provisions of

(b) The Client shall made payments to the Consultants in accordance with the provisions of

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective

names as of the day and year first above written.

FOR AND ON BEHALF OF

Government of Gujarat, Roads and Buildings Department

Executive Engineer

Authorized Representative

FOR AND ON BEHALF OF

Consultant's Name

Authorized Signatory

DECLARATION / UNDERTAKING

DECLARATION / UNDERTAKING

I. I/We agree that the decision of the R&B Department; Sachivalaya,

Gandhinagar hereby referred as client in selection of Applicants / Contractor,

phasing of works in any other Project related matter will be final and bidding

2. All the information and date finished herewith are correct to my/our best

3. We agree that we have no objection if inquiries are made about our works

related areas and

any other inquiry regarding all details, projects and works

listed us in the Pre-Qualification document.

4. I/We also understand that furnishing of wrong information or hiding of

information shall be a cause for disqualification.

Date: Signature with Seal of the Company

MEMORANDUM OF WORKS IN BRIEF

(1) Estimated Cost Rs.

(2) Earnest Money Rs. 15,600 /-

(3) Validity period of tender offered 120 days from the last

date of online submission

(4) Security Deposit:

(i) In the form of small savings 205 0/0 Rs. 38,900/-

or Narmada Bonds.

(or minimum one year time limit.)

(ii) To be deducted from bills

(iii) Performance bond of Schedule 5.0 0/0 Rs, 77,825/-

(5) Time allowed for completion of the work

From the date of written order to months

Commence the work

(6) Other details

(i) Mode of quoting rates in Schedule of items to be carried out

In figures as well as in words.

(ii) Tender Inviting Authority Executive Engineer

(R & B) Division,

(iii) Tender Opening Authority Superintending Engineer

(R & B) Circle Noel,

Signature of Deputy Executive Engineer Executive Engineer

(R & B) Sub Division (R & B) Division

Contractor : Khamhat Anand

GENERAL CONDITIONS

GENERAL CONDITIONS OF CONTRACT

GENERAL PROVISIONS

Unless the context otherwise requires, the following terms wherever used in this

Contract have the following meanings

(a) "Applicable Law" means the laws and any other instruments having the force of

law in the Government's country (or in such other country as may be specified in

the Special Conditions of Contract (SC), as they may be issued and in force

from time to time

(b) "Contract" means the Contract signed by the Parties, to which these General

Conditions of Contract are attached, together with all the documents listed in

Clause 1 of such signed Contract;

(c) "Effective Date"

means the date on which this Contract comes into force an

effect pursuant to Clause GC 2.1;

(d) "Foreign currency" means any currency other than the currency of the

"GC" means these General Conditions of Contract;

"Government" means the Government of Client's Country; o

(g) "Local currency" means the currency of the Government;

"Member" in case the Consultants consist of a joint venture of more than one

means any of these entities, and "Members" means all of these entities;

"Party" means the Client or the Consultants, as the case may be, and Parties

means both of them;

O) "Personnel" means persons hired by the Consultants or by any Sub-consultant

as employees and assigned to the performance of the Services or any part

thereof; "Local Personnel" means such persons who at the time of being so

hired had their domicile inside the Government's Country; and "Key Personnel:

means the personnel referred to in Clause GC 4.2 (a).

(K) "SC" means the Special Conditions of Contract by which these General

Conditions of Contract may be amended or supplemented;

"Services" means the work to be performed by the Consultants pursuant to this

Contract, as described;

(m) "Sub-consultant" means any entity to which the Consultants subcontract any

part of the Services in accordance with the provisions of Clause GC 3.7; and

(n) "Third Party",

means any person or entity other than the Government, the Client,

the Consultants or a Sub-Consultant.

1.2 Relation between the Parties

Nothing contained herein shall be constructed as establishing a relation of master and

servant or of principal and agent as between the Client and the Consultants, subject to

this Contract, have complete

charge of Personnel and Sub- consultants; if any,

performing the Services and shall be fully responsible for the Services performed by

them or on their behalf hereunder.

1.3 Law Governing the Contract

This Contract, its meaning and interpretation, and the relation between the Parties shalK

be governed by the Applicable Law.

This Contract has been executed in the language specified in the SC, which shall be

the binding and controlling language for all matters relating to the meaning or

interpretation of this Contract.

The headings shall not limit, alter or affect the meaning of this Contract.

1.6.1 Any notice, request or consent required or permitted to be given or made pursuant to

this Contract shall be in writing. Any such notice, request or consent shall be deemed to

have been given or made when delivered in person to an authorized representative of

the Party to whom the communication is addressed, or when sent by registered mail,

telex, telegram of facsimile to such Party at the address specified in the SC.

1.6.2 Notice will be deemed to be effective as specified in the SC.

1.6.3 A Party may change its address for notice hereunder by giving the other Party notice of

such change pursuant to the provisions listed in the SC with respect to Clause GC

The Services shall be performed at such locations as are specified in Appendix A

(statement) hereto and, where the location of a particular task is not so specified, at

such locations, whether in Government's Country of elsewhere, as the Client may

1.8 Authority of Member in Charge

case the Consultants consist of a joint venture of more than one entity, the Members

hereby authorize the entity specified in the SC to act on their behalf in exercising all the

Consultants rights and obligations towards the Client under this Contract, including

without limitation the receiving of instructions and payments from the Client.

1.9 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted

to be executed, under this Contract by the Client or the Consultants may be taken or

executed by the officials specified in the SC.

1.10 Taxes and Duties

Unless otherwise specified in the SC, the Consultants and Personnel shall pay such

taxes, duties, fees and other impositions as may be levied under the Applicable Law.

2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

2.1 Effectiveness of Contract

This Contract shall come into force and effect on the date (the "Effective Date") of the

Client's notice to the Consultants instructing the Consultants to begin carrying out the

Services. This shall confirm that the effectiveness conditions, if any, listed in the SC

2.2 Termination of Contract for Failure to Become Effective

If this contract has not become effective within such time period after the date of the

Contract signed by the Parties as shall be specified in the SC, either Party may, by not

less than four (4) weeks' written- notice to the other Party, declare this Contract to be

null and void, and in the event of such a declaration by either Party, neither Party shall

have any claim against the other Party with respect hereto.

2.3 Commencement of Services

The Consultants shall begin carrying out the Services at the end of such time period

after the Effective Date as shall be specified in the SC.

2.4 Expiration of Contract

Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall expire

when services have been completed and all payments have been made at the end of

such time period after the Effective Date as shall be specified in the SC.

2.5 Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties.

No agent or representative of either Party has authority to make, and the Parties shall

not be bound by or be liable for, any statement, representation, promise or agreement

not set forth herein.

2.6 Modification

Modification of the terms and conditions of this Contract, including any modification of

the scope of the Services, may only be made by written agreement between the Parties

and shall not be effective until the consent of the Government of Gujarat has been

obtained. Pursuant to Clause GC 7.2 hereof, however, each Party shall give due

consideration to any proposals for modification made by the other Party.

2.7 Force Majeure

2.7.1 Definition

(a) For the purpose of this Contract, "Force Majeure" means an event which is

beyond the reasonable control of a Party, and which makes a Party's

performance of its obligations hereunder impossible or so impractical as

reasonably to be considered impossible in the circumstances, and includes, but

is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood

or other adverse weather conditions, strikes, lockouts or other industrial action

(except where such strikes, lockouts or other industrial action are within the

power of the Party invoking Force Majeure to prevent), confiscation or any other

action by government agencies.

(b) Force Majeure shall not include (i) any event which is caused by the negligence

or international action of a Party or such Party's Sub-consultants or agents or

employees, nor (ii) any event which a diligent Party could reasonably have been

expected to both (A) take into account at the time of the conclusion of this

Contract and (B) avoid or overcome in the carrying out of its obligations

(c) Force Majeure shall not include insufficiency of funds or failure to make any

payment required hereunder.

2.7.2 No Breach of Contract

The failure of a party to fulfill any of its obligations hereunder shall not be considered to

be a breach of, or default under this Contract insofar as such inability arises from an

event of Force Majeure, provided that the Party affected by such an event has taken all

reasonable precautions, due care and reasonable alternative measures, all with the

objective of carrying out the terms and conditions of this Contract.

Measures to be Taken o

(a) A Party affected by an event of Force Majeure shall take all reasonable

measures to remove such Party's inability to fulfill its obligations hereunder with

a minimum of delay.

(b) A Party affected by an event of Force Majeure shall notify the other Party of

such event as son as possible, and in any event not later than fourteen (14)

days following the occurrence of such event, providing evidence of the nature

and cause of such event, and shall similarly .give notice of the restoration of

normal conditionS as soon as possible.

(c) The Parties shall take all reasonable measures to minimize the consequences of any

event of Force Majeure.

2.7.4 Extension of Time

Any period within a Party shall, pursuant to this Contract, complete any action or task,

shall be extended for a period equal to the time during which such Party was unable to

perform such action as a result of Force Majeure.

During the period of their inability to perform the Services as a result of an event of

Force Majeure, the Consultants shall be entitled to be reimbursed for additional costs

reasonably and necessarily incurred by them during such period for the purposes of the

Services and in reactivating the Services after the end of such period.

2.7.6 Consultation

Not later than thirty (30) days after the Consultants, as the result of an event of

Force Majeure, have become unable to perform a material portion of the

Services, the Parties shall consult with each other with a view to agreeing on

appropriate measures to be taken in the circumstances.

The Client may, by written notice of suspension to the Consultants, suspend all

payments to the Consultants hereunder if the Consultants fail to perform any of

their obligations under this Contract, including the carrying out of the Services,

provided that such notice of suspension (i) shall specify the nature of the failure,

and (ii) shall request the Consultants to remedy such failure within a period not

exceeding thirty (30) days after receipt by the Consultants of süch notice of

2.9 Termination

2.9.1 By the Client

The Client may, by not less than thirty (30) days written notice of termination to the

Consultants (except in the event listed in paragraph (f) below, for which there shall be a

written notice of not less than sixty (60) days), such notice to be given after the

occurrence of any of the events specified in paragraphs (a) through (g) of this Clause

GC 2.9.1 terminate this Contract :

(a) If the Consultants fail to remedy a failure in the performance of their obligations

hereunder, as specified in a notice of suspension pursuant to Clause GC

hereinabove, within thirty (30) days of receipt of such notice of suspension or

within such further period

as the Client may have subsequently approved in

Consultants become (or, if the Consultants consist of more than one

entity, if any of their Members becomes) insolvent or bankrupt or enter into any

agreements with their creditors for relief of debt or take advantage of any law for

the benefit of debtors or go into liquidation or receivership whether compulsory

(c) if the Consultants fail to comply with any final decision reached as a result of

arbitration proceedings pursuant to Clause GC 8 hereof;

(d) if the Consultants submit to the Client a statement which has a material effect

on the rights, obligations or interests of the Client and which the Consultants

know to be false;

as the result of Force Majeure, the Consultants are unable to perform a

material portion of the Services for a period of not less than sixty (60) days; or

if the Client, in its sole discretion and for

any reason whatsoever, decides to

terminate this Contract.

(g) If the consultant, in the judgment of the Client has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this clause:

"corrupt practice" means the offering, giving, receiving or soliciting of anything of

value to influence the action of a public official in the selection process or in

contract execution.

fraudulent practice" mans a misrepresentation of facts in order to influence a

selection process or the execution of a contract to the detriment of a and

includes collusive practice among consultants (prior to or after submission of

proposals) designed to establish prices at artificial non-competitive levels and to

of the benefits of free and

deprive the open competition.

2.9.2 By the Consultants

The Consultants may, by not less than thirty (30) days written notice to the Client, such

notice to be given after the occurrence of any of the events specified in paragraphs (a)

through (d) of this Clause GC 2.9.2 terminates this Contract

(a) if the Client fails to pay any money due to the Consultants pursuant to this

Contract and not subject to dispute pursuant to Clause 8 hereof within forty five

(45) days after receiving written notice from the Consultants that such payment

(b) material breach of its obligations pursuant to this Contract and

if the Client is in

has not remedied the same within forty-five (45) days (or such longer period as

the Consultants may have subsequently approved in writing) following the

receipt by the Client of the Consultants notice specifying such breach;

as the result of Force Majeure, the Consultants are unable to perform a

material portion of the Services for a period of not less than sixty (60) days; or

(d) if the Client fails to comply with any final decision reached as a result o

arbitration pursuant to Clause GC 8 hereof.

2.9.3 Cessation of Rights and Obligations

Upon termination of this Contract pursuant to Clauses GC 2.2 or GC 2.9 hereof; or

upon expiration of

this Contract pursuant to Clause

GC 2.4 hereof, all rights and

obligations of the Parties hereunder shall cease, except:

such rights and obligations as may have accrued on the date of termination or

the obligation of confidentiality set forth in Clause GC 3.3 hereof;

(iii) the Consultant's obligation to permit inspection, copying and auditing of teir

accounts and records set forth in Clause GC 3.6 (ii) hereof; and

(iv) any right which a Party may have under the Applicable Law.

2.9.4 Cessation of services

Upon termination of this Contract by notice of either Party to the other pursuant to

Clauses GC 2.9.1 or GC 2.9.2 hereof, the Consultants shail, immediately upon dispatch

of receipt of such notice, take all

necessary steps to bring the Services to a close in a

prompt and orderly manner and shall make every reasonable effort to keep

expenditures for this purpose to a minimum. With respect to documents prepared by

the Consultants and equipment and materials furnished by the Client, the Consultants

shall proceed as provided, respectively, by Clauses GC 3.9 or GC 3.10 hereof.

2.9.5 Payment upon Termination

Upon termination of this Contract pursuant to Clauses GC 2.9.1 or GC 2.9.2 hereof, the

Client shall make the following payments to the Consultants (after offsetting against

these payments any amount that may be due from the Consultant to the Client):

(a) remuneration pursuant to Clause GC 6 hereof for Services satisfactorily

performed prior to the effective date of termination;

(b) reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures

actually incurred prior to the effective date of termination; and

(c) except in the case of termination pursuant to paragraphs (a) through (d) of

Clause GC 2.9.1 hereof, reimbursement of any reasonable cost incident to the

prompt and orderly termination of the Contract including the cost of the returnw

travel of the Consultant's personnel and their eligible dependants.

2.9.6 Disputes about Events of Termination

If either Party disputes whether

an event specified in paragraphs (a) through (g) of

Clause GC 2.9.1 or in Clause GC 2.9.2 hereof has occurred, such Party within

forty-five (45) days after receipt of notice of termination from the other Party,. refer the

matter to arbitration pursuant to Clause GC 8 & hereof, and this Contract shall not be

terminated on account of such event except in accordance with the terms of any

resulting arbitral award.

OBLIGATIONS OF THE CONSULTANTS

3.1.1 Standard of Performance

The Consultants shall perform the Services and carry out their obligations hereunder

with reasonable due diligence, efficiency and economy, in accordance with generally

accepted professional techniques and practices, and shall observe sound management

practices, and employ appropriate advanced technology and safe and effective

equipment, machinery, materials and methods. The Consultants shall always act, in

respect of any matter relating to this Contract or to the Services, as faithful advisers to

the Client, and shall at all times support and safeguard the Client's legitimate interests

any dealings with Sub-consultants or Third Parties.

3.1.2 Law Governing Services

The Consultants shall perform the Services in accordance with the Applicable Law and

shall take all practicable steps to ensure that any Sub-consultants, as well as the

Personnel of the Consultants and any Sub-consultants, comply with the Applicable

Law. The Client shall advise the Consultants in writing of relevant local customs and

the Consultants shall, after such notifications, respect such customs.

3.2 Conflict of Interests

3.2.1 Consultants not to Benefit fro Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause GC 6 hereof shall constitute

the Consultant's sole remuneration in connection with this Contract or the Services and,

subject to Clause GC 3.2.2 hereof, the Consultants shall not accept for their own

benefit any trade commission, discount or similar payment in connection with activities

pursuant to this Contract or to the Services or in the discharge of their obligations

hereunder, and the Consultants shall use their best efforts to ensure that any Sub-

consultants, as well as the Personnel and agents of either of them, similarly shall not

receive any such additional remuneration.

3.2.2 Procurement Rules of Funding Agencies

3.2.3 Consultants and Affiliates not to be otherwise interested in Project.

The Consultants agree that, during the term of this Contract and after its termination,

the Consultants and any entity affiliated with the Consultants, as well as any Sub-

consultant and any entity affiliated with such Sub-consultant, shall be disqualified from

providing goods, works or services (other than the Services and any continuation

thereof) for any project resulting from or closely related to the Services.

3.2.4 Prohibition of Conflicting Activities

The Consultants shall not engage, and shall cause their Personnel as well as their Sub-

consultants and their Personnel not to engage, either directly or indirectly, in any of the

following activities:

(a) during the term of this Contract, any business or professional activities in the

Government's country which would conflict with the activities assigned to them

under this Contract; or

(b) after the termination of this Contract, such other activities as may be specified in

The Consultants, their Sub-consultants and the Personnel of either of them shall not,

either during the term or within two (2) years after the expiration of this Contract,

disclose any proprietary or confidential information relating to the Project, the Services,

this Contract or the Client's business or operations without the prior written consent of

Liability of the Consultants

Subject to additional provisions, if any, set forth in the SC, the Consultant's liability

under this Contract shall be as provided by the Applicable Law.

3.5 Insurance to be taken out by the Consultants

The Consultants (i) shall take out and maintain, and shall cause any Sub-consultants to

take out and maintain, at their (or the Sub-consultant's as the case may be) own cost

but on terms and conditions approved by the Client, insurance against the risks, and for

the coverage, as shall be specified in the SC, and (ii) at the Client's request, shall

provide evidence to the Client showing tat such insurance has been taken out and

maintained and that the current premiums thereof have been paid.

3.6 Accounting, Inspection and Auditing

The Consultants (i) shall keep accurate and systematic accounts and records in respect

of the Services, hereunder, in accordance with internationally accepted accounting

principles and in such form and details

as will clearly identify all relevant time charges

and cost, and the bases thereof (including such bases as may be specifically referred

to in the SC); (ii) shall permit the Client or its designated representative periodically,

and up to one year from the expiration or termination of this Contract, to inspect the

same and make copies thereof as well as to have them audited by auditors appointed

by the Client, and (iii) shall permit the Govt. to inspect the Consultant's accounts and

records relating to the performance of the Consultant and to have them audited by

auditors appointed by the Govt. if so required by the Govt.

3.7 Consultant's Actions requiring Client's prior Approval

The Consultants shall obtain the Client's prior approval in writing before taking any of

the following actions:

(a) entering into a subcontract for the performance of any part of the Services, it

being understood (i) that the selection of the Sub-consultant and the terms and

conditions of the subcontract shall have been approved in writing by the Client

prior to the execution of the subcontract and (ii) that the Consultants shall

remain fully liable for the performance of the Services by the Sub-consultant and

its Personnel pursuant to this Contract; and

any other action that may be specified in the SC

3.8 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in the

form in the numbers and within the time periods set forth in the said Appendix.

3.9 Documents prepared by the Consultants to be the Property of the Client.

All plans, drawings, specifications, designs, reports and other documents and software

prepared by the Consultants for the Client under this Contract in performing the

Services shall become and remain the property of the Client, and the Consultants shall,

not later than upon termination or expiration of this Contract, deliver all such documents

to the Client, together with a detailed inventory thereof. The Consultants

copy of such documents. Restrictions about the future use of these documents and

software, if any, shall be as specified in the SC.

3.10 Equipment and Materials furnished by thé Client

Equipment and materials made available to the Consultants by the Client, or purchased

by the Consultants with funds provided by the Client, shall be the property of the Client

and shall be marked accordingly. Upon termination or expiration of this Contract, the

Consultants shall make available to the Client an inventory of such equipment and

materials and shali dispose of such equipment and materials in accordance with the

Client's instructions. While in possession of such equipment and

Consultants, unless otherwise instructed by the Client in writing, shall insure them at

the expense of the Client in an amount equal to their full replacement value.

CONSULTANTS AND SUB- CONSULTANTS

The Consultants shall employ and provide such qualified and experienced Personnel

and Sub-consultants as are required to carry out the Services.

4.2 Working Hours, Overtime, Leave, etc.

(a) Working hours and holidays for Key Professional are set forth. To account for travel

time, foreign Personnel carrying out Services inside the Government's country shall be

deemed to have commenced (or finished) work in respect of the Services such number

of days before their arrival in (or after their departure from) the Government's country

as is specified in hereto.

(b) The Key Professional shall not be entitled to be paid for overtime nor to take paid

sick leave or vacation leave except

as specified, and except as specified in such

Appendix, the Consultant's remuneration shall be deemed to cover these items. All

leave to be allowed to the Personal is included in the staff-months of service set. Any

taking of leave by Personnel shall be subject to the prior approval by the Consultants,

who shall ensure that absence for leave purposes will not delay the progress and

(0 adequate supervision of the Services.

4.3 Resident Project Manager

5. OBLIGATIONS OF THE CLIENT

5.1 Assistance and Exemptions

Unless otherwise specified in the SC, the Client shall use its best efforts to ensure that

the Government shall:

(a) provide the Consultants, Sub-consultants and Personnel with work permits and

such other documents as shall be necessary to enable the Consultants. Sub-

consultants or Personnel to perform the Services.

(b) assist for the Personnel and, if appropriate, their eligible dependents to be

provided promptly with all supporting papers for necessary entry and exit visas,

residence permits, exchange permits and any other documents required for their

stay in Government's country.

(c) facilitate prompt clearance through customs of any property required for the

Services and of the personal effects of the Personnel and their eligible

(d) issue to officials, agents and representatives of the Government all such

instructions as may be

necessary or appropriate for the prompt and effective

implementation of the Services;

assist the Consultants and the Personnel and any Sub- consultants employed

by the Consultants for the Services for any requirement to register or obtain any

permit to practice their profession or to establish themselves either individually

or as a corporate entity according to the Applicable Law;

grant to the Consultants, any Sub-consultant and the Personnel of either of

them the privilege, pursuant to the Applicable Law, of bringing into

Government's country reasonable amounts of foreign currency for the purposes

of the Services or for the personal

use of the Personnel and their dependents

and of withdrawing any such amounts as may be earned therein by the

Personnel in the execution of the Services; and

(g) provide to the Consultants, Sub-consultants and Personnel any such other

assistance as may be specified in the SC.

5.2 Access to Land

The Client warrants that the Consultants shall have, free of charge, unimpeded access

to all land in the Government's country in respect of which

access is required for the

performance of the Services. The Client will be responsible for any damage to such

land orany property thereon resulting from such access and will indemnify the

Consultants and each of the Personnel in respect of liability for any such damage,

unless such damage is caused by the default or negligence of the Consultants or any

Sub- consultant or the Personnel of either of them.

5.3 Change in the Applicable Law

If, after the date of this Contract, there is

any change in the Applicable Law with respect

to taxes and duties which increases or decreases the cost of reimbursable expenses

incurred by the Consultants in performing the Services, then the remuneration and

reimbursable expenses otherwise payable to the Consultants under this Contract shall

be increased or decreased accordingly by agreement between the Parties hereto, and

corresponding adjustments shall be made to the ceiling amounts specified in

Clause GC 6.1 (b).

5.4 Services, facilities and Property of the Client.

The Client shall make available to the Consultants and the Personnel, for the purpose

of the Services and free of any charge, the services, facilities and property at the times

and provided that if such services, facilities and property shall not be made available to

the Consultants as

and when so specified, the Parties shall agree on (i) any time extension that it may be

appropriate to grant to the Consultants for the performance of the Services, (ii) the

manner in which the Consultants shall procure any such services, facilities and property

from other sources, and (iii) the additional payments, if any, to be made to the

Consultants as a result thereof pursuant to Clause GC 6:1 (c) hereinafter.

5.5 Counterpart Personnel

(a) If so provided in hereto, the Client shall make available to the Consultants, as

and when provided in such, and free of charge, such counterpart personnel to

be selected by the Client, with the Consultant's advice, as shall be specified.

Counterpart personnel shall work under the exclusive direction of the

Consultants. If any member of the counterpart personnel fails to perform

adequately any work assigned to him by the Consultants, which is consistent

with the position occupied by such member, the Consultants may request the

replacement of such member, and the Client shall not unreasonably refuse to

act upon such request.

If counter part personnel

are not provided by the Client to the Consultants as

and when specified the Client and the Consultants shall agree on (i) how the

affected part of the Services shall be carried out and (ii) the additional

payments, if any, to be made by the Client to the Consultants as result thereof

pursuant to Clause GC 6.1 (c) hereof.

PAYMENTS TO THE CONSLTANTS

Cost Estimate ; Ceiling Amount

(a) Except as may be otherwise agreed under Clause GC 2.6 and subject to Clause

GC 6.1 (c), payments under this Contract shall not exceed the ceilings in local

currency specified in the SC. The Consultants shall notify the Client as soon as

cumulative charges incurred for the Services have reached 80% of either of

these ceilings.

(b) Notwithstanding Clause 6.1 (b) hereof, if pursuant to Clauses GC 5.3, 5.4 or 5.3„,

hereof, the Parties shall agree that additional payments in local as the case,

may be, shall be made to the Consultants in order to cover any necessary

additional expenditures not envisaged in the cost estimates referred to in

Clause GC 6.1 (a) above, the ceiling or ceilings, as the case may be, set forth in

Clause GC 6.1 (b) above, the ceilings,

as the case may be, set forth in Clause

GC 6.1 (b) above shall be increased by the amount or amounts, as the case

may be, of any such additional payments.

6.2 Remuneration and Reimbursable Expenditures

(a) Subject to the ceiling specified in Clause GC 6.1 (b) hereof, the Client shall pay

to the Consultant's (i) remuneration as set forth in Clause GC 6.2 (b), and (ii)

reimbursable expenditures as set forth in Clause GC 6.2 (c). If specified in the

SC, said remuneration shall be subject to price adjustment as specified in the

(b) Remuneration for the Personnel shall be determined on the basis of time

actually spent by such Personnel in the performance of the Services after the

date determined in accordance with Clause GC 2.3 and Clause SC 2.3 (or such

other date as the Parties shall agree in writing) (including time for necessary

travel via the most direct route in respect of expatriate personnel) at the rates

referred to, and subject to such additional provisions as are set forth, in the SC.

(c) Reimbursable expenditures actually and reasonably incurred by the Consultants

in the performance of the Services, as specified in Clause SC 6.3 (b).

6.3 Currency of Payment

(a) Local currency payments shall be made in the currency of the Government.

(b) The SC shall specify which terms of remuneration and reimbursable

expenditures shall be paid respectively in local currency.

6.4 Mode of Billing and Payment

Billing and payments in respect of the Services shall be made as follows :

(a) As soon as practicable and not later than fifteen (15 days) after the end of each

calendar month during the period of the services, the Consultants shall submit

to the Client, in duplicate, itemized statements, accompanied by copies of

receipted invoices, vouchers and other appropriate supporting materials, of the

amounts payable pursuant to Clauses GC 6.3 and 6.4 for such month. Separate

monthly statements shall be submitted in respect of amounts payable in foreign

currency and in local currency. Each such separate monthly statement shall

distinguish that portion of the total eligible costs which pertains to remuneration

from that portion which pertains to reimbursable expenditures.

(b) Keeping in view the availability of fund the Client shall cause the payment of the

Consultants periodically as given in schedule of payment after the receipt by the

client of bills with supporting Original documents. Only such portion of a monthly

statement that is not satisfactorily supported may be withheld from payment.

Should any discrepancy be found to exist between actual payment and costs

authorized to be incurred by the Consultants, the Client may add or subtract the

difference from any subsequent payments. Interest at the rate specified in the

SC shall become payable as from the above due date on any amount due by,

but not paid on, such due date.

(c) The final payment under this Clause shall be made only after the final report

and a final statement, identified as such, shall have been submitted by the

Consultants and approved as satisfactory by the Client. The Services shall be

deemed completed and finally accepted by the Client and the final report and

final statement shall be deemed approved by the Client as satisfactory ninety

(90) calendar days after receipt of the final report and final statement by the

Client unless the Client, within such ninety (90) day period, gives written notice

to the Consultants specifying in detail deficiencies in the Services, the final

report or final statement.

(d) All payments under this Contract shall be made to the account of the

Consultants specified in the SC.

FAIRNESS AND GOOD FAITH.

The Parties undertake to act in good faith with respect to each other's rights under this

Contract and to adopt all reasonable measures to ensure the realization of the

objectives,of this Contract.

7.1 Operation of the Contract

The Parties recognize that it is impractical in this Contract to provide for every

contingency which may arise during the life of the Contract, and the Parties hereby

that it is their intention that this Contract shall operate fairly as between them,

and without detriment to the interest of either of them, and that, if during the term of this

Contract either Party believes that this Contract is operating unfairly, the Parties will

use their best efforts to agree on such action as may be necessary

of such unfairness, but no failure to agree on any action pursuant to

cause or causes

this Clause shall give rise to a dispute subject to arbitration in accordance with Clause

8. SETTLEMENT OF DISPUTES

8.1 Dispute relating to this contract shall be referred to the arbitration tribunal Gujarat State.

SPECIAL CONDITIONS

SPECIAL CONDITIONS OF CONTRACT

A. Amendments of, and Supplements to, Clauses in the General Conditions of

1.1 (a) The words "in the Government's country"

are amended to read "in INDIA".

1.1 (g)Add. 1.1 (g) and "Government

means "Government of Gujarat"

1.4 The language is : English

1.6.1 The address are .

For the Client : Government of Gujarat,

Roads & Buildings Department,

Block No. 14/2,

Nava Sachivalaya,

Gandhinagar 382

Gujarat, India.

Mr. H. A. GADHAVI

Executive Engineer

(R&B) Division, Anand.

For the Consultants :

1.6.2 Notice will be deemed to be effective as follows:

case of personal delivery or registered mail, on delivery;

(b) in the case of telexes, 24 hours following confirmed

(c) in the case of telegrams, 24 hours following confirmed transmission; and

(d) in the case of facsimiles, 24 hours following confirmed transmission.

1.8 The Member in Charge is :

1.9 The authorized Representatives are .

For the Client Mr. H. A. GADHAVI

Executive Engineer

(R&B) Division, Anand

For the Consultant .

1.10.1 For domestic consultants/sub-consultants/personnel/and foreign

consultants/personnel who are permanent residents in India.

The Consultants, Sub- consultants and the Personnel shall pay the

taxes, duties, fees, levied under the existing, amended or enacted laws

during life of this contract and the Client shall perform such duties in

regard to the deduction of such tax as may be lawfully imposed.

1.10.2 For foreign Consultants

The Consultants, Sub- consultants and the Personnel shall pay the

taxes, duties, fees, levies and other impositions levied under the

existing, amended or enacted laws during life of this contract and the

Client shall perform such duties in regard to the deduction of such tax as

may be lawfully imposed.

1.10.3 DEI-EL-TED

2.1 The effectiveness conditions are the following .

1) Approval of the Contract by the Government of Gujarat

2) Client's Approval of Consultant's Proposals for appointment of

specified key staff members.

3) Notice of R&BD to the consultant to proceed with the works.

2.2 The time period shall be Eleven months or such other time period as the

parties may agree in writing.

2.3 The time period shall be one month or such other time period as the

Parties may agree in writing.

2.4 The time period shall be 11 months, or such other period as the parties

may agree in writing.

Limitation of the Consultant's Liability towards the Client

(a) Except in case of

gross negligence's or willful misconduct on the part

of the Consultants or on the part of any person or firm acting on

behalf of the Consultants in carrying out the Services, the

Consultants, with respect to damage caused by the Consultants to

the Client's property shall not be liable to the Client

(i) for any indirect or consequential loss or damage : and

(ii) for any direct loss or damage that exceeds (A) the total payments for

Professional Fees and Reimbursable Expenditures made or

expected to be made to the Consultants hereunder, or (B) the

proceeds the Consultants may be entitled to receive from any

insurance maintained by the Consultants to cover such a liability

whichever of (A) or (B) is higher.

(iii) For pollution / contamination and asbestos claims in aggregate to

(iv) For loss or damage caused by terrorism or toxic mould.

(b) This limitation of liability shall not affect the Consultant's liability, if

any, for damage to Third Parties caused by the Consultants or any

person or firm acting on behalf of the Consultations in carrying out

3.5 The risks and the coverage shall be as follows .

(a) Third Party motor vehicle liability insurance as required under Motor

Vehicles Act, 1988 in respect of motor vehicles operated in India by

the Consultants or their Personnel or any Sub-consultant's or their

Personnel for the period of consultancy.

(b) Third Party liability insurance with a minimum coverage, for Rs.

lacs for the period of consultancy.

(c) Professional liability insurance as mentioned in Clause 3.4 (a) (ii)

SC of the consultancy, above, with a minimum coverage equal

estimated remuneration and reimbursable.

(d) Client's liability and workers compensation insurance in respect of

the Personnel of the Consultants and of any Sub- consultant in

accordance with the relevant provisions of the Applicable Law as

well as, with respect to such Personnel, any such life, health,

accident, travel or other insurance as may be appropriate; and

(e) insurance against loss of or damage to (i) equipment purchased in

whole or in part with funds provided under this Contract, (ii) the

Consultant's property used in the performance of the Services, and

any documents prepared by the Consultants in the performance

of the Services.

3.9 The Consultants shall not use these documents for purposes unrelated

to this Contract without the prior written approval of the Client.

4.6 The person designated as Team Leader shall serve in that capacity, as

specified in Clause GC

6.1 (b) The ceiling in local currency is :

6.2 (a) Deleted.

(1) His understood (i) that the remuneration rates shall cover (A) such

salaries and allowances as the Consultants shall have agreed to pay

to the Personnel

as well as factors for social charges and overhead,

and (B) the cost of back, stopping by home office staff not included

in the Personnel, and (C) the Consultants fee, (ii) that bonuses or

other means of profit sharing shall not be allowed as an element of

overhead, and (iii) that any rates specified for persons not yet

appointed shall be provisional and shall be subject to revision, with

the written approval of the Client, once the applicable salaries and

allowances are known.

(2) Remuneration for periods of less than one month shall be calculatedÄ

on an hourly basis for actual time spent in the Consultants home

office and directly attributable to the Services (one hour being

equivalent 1/240th of a month) and on a calendar day basis for time

spent away from home office (one day being equivalent to 1130thof a

The rates for local Personnel are set forth.

6.3 (a) The foreign Currency shall be the following .

6.3.(b) Remuneration for Personnel shall be paid in local currency. As per

attendance Registers kept with D.E.E. & Register Mobile location detail

submitted through Google application or personal mobile No. include

with aadhar card

6.3(b) (ii) The reimbursable expenditure in local currency shall be the following .

(1) The cost of the following locally procured items: local transportation,

office accommodations, camp facilities, camp services, equipment

rentals, supplies, utilities and communication charges arising in

India, all if and to the extent required for the purpose of the Services.

(2) The cost of equipment, materials and supplies to be procured locally

in India; Any reduced rate due to non-performance or Hon standard

execution of under reporting P.M.C. must be submitted to authentic,

not less than S.E.

(3) The local currency cost of any subcontract required for the Services

and approaches in writing by the Client;

(4) Any such additional payments in local currency for properlyprocured

items as the Parties may have agreed upon pursuant to the

provisions of Clauses GC 6.1(c);and

(5) The cost of such further items as

may be required by the Consultants

for the purpose of the Services, as agreed in writing by the Client.

6.4(a) The following provisions shall apply to the advance payment and the

advance payment guarantee:

(2) The bank guarantee shall be in the amount and in the currency, local

currency portion of the advance payment.

6.4(e) The accounts are :

For Local Currency : (Payment in Indian Rupees)

8.2 Disputes shall be settled by arbitration in accordance with the following

8.2.1 Selection of Arbitrators

Each dispute submitted by a Party to arbitration shall be heard by a sole

arbitrator or an arbitration panel composed of three arbitrators, in

accordance with the following provisions .

(a) Where the Pantes agree that the dispute concerns a technical

matter, they may agree to appoint a sole arbitrator or, failing

agreement on the identity of such sote arbitrator within thirty (30)

days after receipt by the other Party of the proposal of a name for

such an appointment by the Party who initiated the proceedings,

either Party may apply to the President, Indian Roads Congress,

New Delhi, for a fist of not fewer than five nominees and, on receipt

of such list, the Patties shall alternately strike names there from, and

the last remaining nominee on the list shall be the sole arbitrator for

the matter in dispute. If the last remaining nominee has not been

determined in this manner with sixty (60) days of the date of the list,

the president, Indian Roads Congress, New Delhi, shall appoint,

upon the request of either Party and from such list or otherwise, a

sole arbitrator for the matter in dispute.

(b) Where the Patties do not agree that the dispute concerns a techne._

matter, the Client and the Consultants shall each appoint one

arbitrator, and these two arbitrators shall jointly appoint a third

arbitrator, who shall chair the arbitration panel. If the arbitrators

named by the Parties do not succeed in appointing a third arbitrator

within thilty (30) days after the latter of the two arbitrators named by

the Parties has been appointed, the third äfbtttätonsha[l, at the

required of either Party, be appointed by Secretary, the Indian

Council of Arbitration, New Delhi.

(c) if, in a dispute subject to Clause SC 8.2. i (b), one Party fails to

appoint its arbitrator within thirty (30) days after the other Party has

appointed its arbitrator, the Paity which has named an arbitrator may

apply to the Secretary, Indian Council of Arbitration, New Delhi, to

appoint a sole arbitrator for the matter in dispute, and the arbitrator

appointed pursuant to such application shall be the sote arbitrator for

8.2.2 Rules of Procedure

Arbitration proceedings shali be conducted in accordance with

procedure of the Arbitration & Conciliation Act 1996, of India unless the

Consultant is a foreign national / firm, where arbitration proceedings

shall be conducted in accordance with the rules of procedure for

arbitration of the United Nations Commission on International trade Law

(UNCITRAL) as tn force on the date of this Contract.

8.2.3 Substitute Arbitrators

If for any reason an arbitrator is unable to perform his function, a

substitute shall be appointed in the same manner as the original

8.2.4 Qualifications of Arbitrators

The sole arbitrator or the third arbitrator appointed pursuant to

paragraphs (a) through (c) of Clause 8.2. I hereof shall be an

internationally recognized legal or technical expert with extensive

experience in relation to the matter in dispute.

8.2.5 Miscellaneous

In any arbitration proceeding hereunder.

(a) Proceedings shall, unless otherwise agreed by the Parties, be held

(b) The English language shall be the official language for all purposes;

(c) The decision of the sole arbitrator or of a majority of the arbitrators

(or of the third arbitrator if there is no such majority) shall

binding and shall be enforceable in any court of competent

jurisdiction, and the Parties hereby waive any objections to or claims

of immunity in respect of such enforcement.

Late Submission of Report is not Accepted & Remuneration of Personnel

(7 Will charged 10% Penalty of paid Month reimbursement of the same Work.