SUPPLY AND INSTALLATION OF RETROFIT EMISSION CONTROL DEVICE FOR DG SETS AT BAKANIA DEPOT

NOTICE INVITING TENDER

RETROFIT EMISSION CONTROL DEVICE FOR DG SETS

AT BPCL BAKANIA DEPOT

BKN/TENDER/25-26/RECD Page

Interested bidders may submit their quotation online on bpcltenders.eproc.in as per the tender document.

Bidders are requested to follow the instructions carefully as per the tender document and the instructions

given in the above said website. Any corrigendum/addendum regarding this tender will be available on

the above said website only.

Bidder should take into account the corrigendum / Addendum published from time to time before

submitting the online bids.

BPCL does not take any responsibility for any delay in submission of online bid due to connectivity

problem or non-availability of site and / or receipt of instrument i.e. No claims on this account shall be

Incomplete tenders shall be liable for rejection without seeking any further clarification. We also reserve

the right to reject any or all tenders without assigning any reasons whatsoever.

Schedule to Tender

Sr. No. Activity Description

RETROFIT EMISSION CONTROL DEVICE FOR DG SETS AT BPCL

This tender document consists of the following annexures, which are enclosed:

SR. No Description Bidding Form provided in E-Tender

1 Notice Inviting Tender (NIT) For Information and acceptance only

2 General Instructions to bidders For Information and acceptance only

for e-tendering

3 General Conditions of contract For Information and acceptance only

4 Formats for Bank Guarantee for For Information and acceptance only

5 Format for Undertaking for Mandatory Bidding form is provided in the E-tender for

Holiday Listing and Liquidation uploading a duly signed copy in the given tender format

status on the bidder’s letterhead.

6 Relationship with BPCL Mandatory Bidding form is provided in the E-tender for

bidding. Please ensure that you mention all the details/

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Directors document/ acceptance point wise.

7 Scope of Work Mandatory Bidding form is provided in the E-tender for

bidding. PDF document uploaded separately for

reference. Please ensure that you mention all the

details/acceptance point wise. Any deviation to the

technical specifications should be mentioned in the

bidding form provided for Deviations only.

8 Form for Deviations (if any) Mandatory Bidding form is provided in the E-tender for

bidding. Please ensure that all your deviations are

mentioned here only. Any deviation mentioned

elsewhere shall not be considered in the evaluation.

Part 2 Price bid: Price bid shall have to be submitted online in the respective price bid form/s

provided in the tender.

9 Price bid form (Bidding form is Mandatory Bidding form is provided in the E-tender for

provided in the E-tender) bidding. Please ensure that all your prices are mentioned

here only. Any prices/costs mentioned elsewhere shall

not be considered in the evaluation. PDF document

enclosed separately for reference.

Note: 1. In case of a dispute between the General Conditions of contract (GCC) and NIT, the Conditions

described in NIT shall prevail.

2. A Mandatory Bidding form for acceptance of entire tender document is provided in the E

tender. Kindly ensure that you accept the same.

BKN/TENDER/25-26/RECD Page

INSTRUCTIONS TO BIDDERS

 The Bidder should study all the tender documents carefully and understand the conditions,

drawings, and specifications etc. before quoting. If there are any doubts, he should obtain

clarifications but this shall not be justification for late submission or extension of opening

date/time of the tenders.

 The Bidder should visit the site to understand the Scope of work and to acquaint himself with site

conditions, availability of water, electricity, approach roads, construction materials as per

specifications, shelter for his staff etc. since these are to be provided/arranged by the Bidder

(unless otherwise specified) at his cost.

 The rates should be quoted in the same units as mentioned in the tender schedule.

 Every page of the tender documents shall be signed by the Bidder or his authorized

representatives.

 The Bidder must read carefully all the General Terms and Conditions of Contract as mentioned in

Annexure-II before filling up the tender schedule and his financial bid. The bidders who are

confident of executing the contract in time by employing the required resources, manpower and

materials need only participate in this tender.

 In respect of the matters pertaining to this contract, bidder shall not directly or indirectly bring or

attempt to bring any political or outside influences or intervention through any association, union

or organization. All disputes, differences, clarifications etc. arising out of this contract will be

represented by bidder himself or by his legal representative.

 The Bidder shall be bound by all General Terms and Conditions of Contract, as uploaded in with

this e-tender document.

 Conditional bid shall not be considered and will be rejected outright.

 If any firm quotes “Nil” charges / consideration, the bid shall be treated as unresponsive and will

not be considered. Amount should be adequate to meet statutory deductions towards TDS and

such other levies laid by Government. In case of the quoted service charge is less than such

statutory deductions, then the bid will be summarily rejected.

 It may be noted that the tender notice is only for fixing a contract and shall not be construed as

invitation to bid for providing the job i.e. there is no guarantee for award of work without

assigning any reason whatsoever may be.

 Any bidder participating in this tender should make sure that he/she will be able to carry out the

work in the contract.

 It is implied that the bidder has obtained all necessary information directly or indirectly affecting

the contract such as legal stipulation, possible delays and hindrance or interference in executing

the contract and has satisfied him/her before making the offer. Unexpected difficulties or

expenses shall NOT be considered excuses for difficulties in performing the contract. The rate

quoted should take all factors into consideration.

 The bidder acknowledges that he/she assumes all risks contingent upon the nature of the

contract to be actually encountered by him in executing the contract, even though such actual

conditions may result in the bidder performing more or less work than that originally anticipated.

 The bidders who are confident of executing the contract in time by employing the required

resources, manpower and materials should only participate in this tender offer.

 The tender schedule shall be read in conjunction with General Terms and Conditions of Contract

and any other additional conditions. The bidder shall be deemed to have carefully examined all

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these documents. It is further understood and agreed that the bidder by careful examination

satisfied him with the terms and conditions of the tender document.

 The quantities indicated in tender may increase or decrease in each category depending on the

future office requirement.

 The tender shall contain the name, address of residence and place of business of bidder and shall

be signed by the bidder with his usual signature. Partnership firms shall furnish full names and

addresses. In case of the partnership firm, Self-Attested true copy of the partnership deed must

be submitted along with the tender. Similarly in case of company the Self Attested copy of

Memorandum of Article & Association.

 Corrections, if any, in the technical bid of application must be counter signed by the person

authorized to sign the tender bids.

 GOVERNING LAWS: The laws of Union of India shall govern all matters concerning the tender. Any

issue arising related to the tender or the selection process shall be adjudged by the courts in

 The bidder shall bear all costs associated with the preparation and submission of the bid and

BPCL will in no case be responsible or liable for these costs, regardless of the conduct or outcome

of the bidding process.

 BPCL is not responsible for any delays from bidder end.

 BPCL reserves the right to make any changes in terms and conditions of tender before due date

of bid submission and to reject any or all bids received incomplete. BPCL reserves the right to

change the quantity tendered.

 BPCL reserves their right to negotiate the quoted prices with lowest bidder.

 Online submission of the tender shall be considered as token of having read, understood and

totally accepted all the terms and conditions.

 The bidder is expected to examine all instructions, forms, attachments, terms and specifications in

the tender document. The entire tender document together with all its attachments thereto, shall

be considered to be read, understood and accepted by the bidder, unless deviations are

specifically stated seriatim by the bidder. Failure to furnish all information required in the tender

document or submission of a bid not substantially responsive to the tender documents in every

respect will be at bidder's risk and may result in the rejection of his bid.

 Bidders in their own interest shall ensure that they submit their e-bid, complete in all respects,

well within the specified bid due date and time. No relaxation shall be given for delay due to any

unforeseen event in submission of bid.

 The bid prepared by the Bidder and all correspondence/ drawings and documents relating to the

bid exchanged by Bidder and the Owner shall be written in ENGLISH language, provide that any

printed literature furnished by the Bidder may be written in another language so long as

accompanied by an ENGLISH translation, in which case, for the purpose of interpretation of the

bid, the ENGLISH translation shall govern.

 Declaration with the bid qualification criteria that bidder has not been banned or delisted by any

Government or quasi Government agencies or Public Sector Undertaking (PSU) as per declaration

format (provided as attachment under declaration format) of the tender document should be

downloaded & then suitably filled, signed, stamped & uploaded against relevant heading.

 Bidders are advised to submit bids based strictly on the terms & conditions and specifications

contained in the tender document and not to stipulate any deviations. Each Bidder shall submit

only one bid. A Bidder who submits more than one bid will be rejected.

 BPCL may, at its discretion, extend the bid due date, in which case all rights and obligations of the

BPCL and the Bidders, previously subject to the bid due date, shall thereafter be subject to the

new bid due date as extended.

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 Telex/Telefax/ E-mail/postal offers will not be considered and shall be rejected.

 No bid shall be modified subsequent to the due date & time or extension, if any, for submission

of bids. Bidder(s) to note that Price changes after submission of bid shall not be allowed. In case

any bidder gives revised prices/price implication, his bid shall be rejected. No bid shall be allowed

to be withdrawn in the interval between the deadline for submission of bids and the expiration of

the period of bid validity specified by the Bidder. Withdrawal of a bid during this interval shall

result in the forfeiture of Bidder's EMD. No reduction in prices quoted by bidder shall be

permitted after opening of the bid. If any bidder unilaterally reduces the prices quoted by him in

his bid after opening of bids, the bid (s) of such bidder(s) will be liable to be rejected. Such

reduction shall not be considered for evaluation of prices but shall be binding on the bidder in

case he/she happens to be a successful bidder for award of work.

 Bids that do not meet the Bid qualification criteria as specified in the bid document shall be

rejected. A bid with incomplete scope of work and/or which does not meet the technical

requirements as specified in the bid document, shall be considered as non-responsive and

rejected. Conditional bids will be liable for rejection.

 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether the documents have been properly signed and

whether the bids are generally in order.

 The experience details and financial & technical capabilities of the Bidder(s) shall be examined to

determine whether the Bidder(s) offer meets the Bid Qualification criteria mentioned. To assist in

the examination, evaluation and comparison of Un-priced bids, the Owner may, at its discretion,

ask the Bidder clarifications on the bid. The request for such clarifications and the response

thereto shall be in writing. Prior to the evaluation and comparison of the bid, the Owner will

determine the substantial responsiveness of each bid to the bidding documents.

 Prior to the expiration of period of bid validity, the Owner will notify the successful Bidder in

writing or by email, that his bid has been accepted. The Notification of Award will constitute the

formation of the Contract. Delivery Period shall be counted from the date of notification of award

(Letter/Fax/e-mail of Intent).

 Any efforts by a Bidder to influence the Owner/ in the Owner bid evaluation, bid comparison or

contract award decisions may result in the rejection of their bid.

 VERIFICATION BY OWNER: All statements submitted by Bidder regarding experience, manpower

availability, equipment and machinery availability etc., are subject to verification by the Owner

either before placement of order or after placement of order. If any data submitted by the Bidder

at the bid stage is found to be incorrect, the offer is liable to be rejected or the Contract/order is

liable to be terminated.

 The relevant WCT/TDS if & as applicable will be deducted from the charges quoted by the

successful bidder.

 It is for the Bidder to assess and ascertain the Tax rate applicable on quoted items. It is clearly

understood that Owner will not have any additional liability towards payment of tax/duty/cess

which is based on Bidder's wrong assessment/interpretation of applicability of such tax/duty/cess.

For Services such as installation, commissioning activities, bidder’s quoted prices shall be inclusive

of taxes applicable till complete execution of the order/contract and Owner shall not have any

liabilities, whatsoever on this account. Variation, for any reason including, Statutory levies will be

vendor’s account. Bidder shall quote rate of Tax on the quoted charges. Bidder shall ensure that

invoice(s) shows the tax component separately and is issued in accordance with the applicable Tax

Rules. Octroi /Entry tax, if applicable in India shall be directly paid by the vendor, which shall be

reimbursed by Owner at actuals on submission of documentary proof. BPCL shall not be liable, in

case the tax authorities assess the tax elements in a different way on account of any reason,

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whatsoever. Taxes and duties other than those specified in this document, if any, shall be included

in the quoted prices and no reimbursement shall be made by BPCL. Owner’s liability with respect

to taxes and duties will be restricted to the Tax as quoted by the bidder. Any new or additional

taxes or duties levied by statutory authorities during contract shall be borne by the bidder.

 ISSUE OF CONTRACT/ PURCHASE ORDER: After the successful Bidder has been notified that his

bid has been accepted, the Owner will send to such Bidder a detailed contract/Purchase Order/s

incorporating all the terms and conditions agreed between the parties. Within 7 days of receipt of

the detailed contract/ Purchase Order, the Bidder shall sign and return to the Owner the duplicate

copy of the contract/order as a token of their Acknowledgement. The purchase orders will be

issued by respective locations BPCL as mentioned in clause

 The value contract will be placed to the L1 bidder as per tender. In case of multiple L1 bidder,

BPCL reserves the right to reallocate the tender value amongst the L1 bidders as per site

 Grievance Redressal Mechanism: Bharat Petroleum Corporation Limited (BPCL) has developed the

Grievance Redressal Mechanism to deal with references/ grievances, if any, that is received from

bidders who participated / intends to participate in the Corporation tender. The details of the

same are available on our website www.bharatpetroleum.in.

 It shall be understood that every endeavor has been made to avoid errors which can materially

affect the basis of the tender and the successful vendor shall take upon himself and provide for

risk of any error which may subsequently be discovered and shall make no subsequent claim on

account thereof.

 In case a Start-up is interested in supplying a tendered item but does not meet the Bid-

Qualification Criteria(BQC)/Proven Track Record (PTR) of prior Turnover norm as indicated in the

tender document, the Start-up may be requested to write a detailed proposal separately and not

against the present tender requirement, to the tender issuing authority about its product. Such

proposal should be accompanied by relevant documents in support of Start-ups as under:

a. Certificate of Recognition issued by Department of Industrial Policy and Promotion

(DIPP), Ministry of Commerce and Industry, GOI.

b. Certificate of Incorporation/ Registration.

c. Audited P&L Statement of all the financial years since incorporation.

d. In case where balance sheet has not been prepared, bidder shall submit a certificate in

Original from its CEO/CFO stating the turnover of the bidding entity separately for each

Financial Year Since incorporation along with declaration stating the reason for not

furnishing the audited P&L statement. The Certificate shall be endorsed by Chartered

Accountant/ Statutory Auditor.

 By submitting the bid, the bidder undertakes as under:

I/we hereby undertake that the statements made herein/information given in the bids through e-

tendering system/annexures/forms/uploaded documents referred are true in all respects and that

in the event of any such statement or information being found to be incorrect in any particular,

the same may be construed to be a misrepresentation entitling BPCL to avoid any resultant

I/we further undertake as and when called upon by BPCL to produce, for its inspection, original(s)

of the document(s) of which copies have been annexed hereto.

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 The rates quoted should be inclusive of all materials, labour, water, electricity, power equipment,

tools/tackles, catering, shoring, lifts, leads, scaffolding, excise/customs/octroi duties, sales tax etc.

All materials are to be supplied by the bidder unless otherwise stated.

 The rates quoted shall be valid for a period of four months. Once the quotation is accepted, the

rates quoted shall be firm till the entire work is completed in all respects.

3. ACCEPTANCE OF TENDER

 Incomplete/conditional tender quotations or those received late and/or not conforming to the

Terms and conditions in the tender documents, will be rejected.

 The Company reserves the right to reject any or every tender without assigning any reasons

whatsoever and/or to negotiate with the bidder’s in the manner the Company considers suitable.

 The manpower engaged by the successful bidder for providing the services as per the scope of

work will remain under the ultimate superintendence and control of the successful bidder. The

quality of service being provided by the successful bidder will be reviewed by the authorized

representative of the corporation, but this will not detract successful bidder’s full responsibility for

quality/period of execution of work.

 The successful bidder shall not undertake on his own any change in specifications mentioned in

the tender documents. In case of doubt he will refer the matter in writing to the Corporation and

act as per clarifications given by the Corporation. Any changes in the work involving changes in

original specification quantities/additional items of work should be covered by obtaining suitable

variation order(s) from the Corporation immediately.

 If the performance of the successful bidder is found to be unsatisfactory, the corporation reserves

the right to cancel / terminate in part or the whole of the contract and get the work executed

through alternative means at the entire risk and cost of the successful bidder.

 The work in the Corporation’s premises should be carried out during the Corporation’s normal

working hours and without obstructing day-to-day work of the corporation.

 It will be the liability of the agency to pay all the necessary taxes, salaries, wages, or other

statutory requirements for which corporation will not make any additional payments. On demand,

the successful bidder should be able to show all such records to the authorized representative of

the corporation.

 The successful bidder shall be fully responsible to ensure proper behavior by staff engaged and

deployed by him in the corporation’s premises.

4. EXECUTION OF WORKS

 The entire work will be carried out under the supervision of the authorized representative of the

company, but this will not detract successful bidders full responsibility for quality/period of

execution of work.

 The successful bidder shall not undertake on his own any change in specifications mentioned in

the tender documents. In case of doubt he will refer the matter in writing to the Company and act

as per clarifications given by the Company. Any changes in the work involving changes in original

specification quantities/additional items of work should be covered by obtaining suitable

variation order(s) from the Company immediately.

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 If the performance of the successful bidder is found to be unsatisfactory, the company reserves

the right to cancel in part or the whole of the contract and gets the work executed through

alternative means at the entire risk and cost of the successful bidder.

 The successful bidder should ensure the safety of adjoining property and shall make good any

loss to product/property resulting from his negligence.

 The work in the Company’s premises should be carried out during the Company’s normal working

hours and without obstructing day-to-day work in the establishment. If any work is required to be

carried out beyond normal working hours, prior permission should be obtained before

undertaking such work.

 In the event of the successful bidder failing to complete the work within the stipulated time, the

Company shall have the right to employ any other agency to complete the remaining work at the

risk and cost of the successful bidder.

 If the work is required to be carried out in a working Installation. The progress of work is likely to

be interrupted on account of operations in such units. Stoppage of work under such

circumstances shall not entitle the successful bidder to claim any compensation for idling of

labour, machinery etc. during such interruptions.

 The successful bidder and his men shall abide by all security/safety rules/regulations in force at a

location and the laws, bylaws and statutes of Govt. Semi-govt. and other local authorities such as

requirement/liabilities under enactments like the Workmen’s Compensation Act, Contract Labour

(R&A) Act, Provident Fund and Miscellaneous Benefits Act, 1972, etc and the Company shall stand

indemnified against any claims on these scores. The successful bidder and his men shall strictly

abide by “no smoking” and other petroleum regulations on the premises.

5. FINAL BILLS/RETENTION MONEY

 The successful bidder shall not sublet or assign any part of the work to another party without the

prior written consent of the company. In any event the successful bidder will be solely responsible

for the work so sublet or assigned.

 “The contractor undertakes to ensure due and complete compliance with all laws, regulations,

rules etc. whether of the Central Govt. or the State govt. or of any other competent authority

applicable to the workmen employed or whose services are otherwise availed of by the

Contractor whether in connection with the construction work at the site or otherwise.

 The employer shall have the right to inspect the records maintained by the Contractor concerning

such workmen from time to time and the Contractor shall whenever required by the Employer

produce such records as the Employer may call upon the Contractor to produce for the

employer’s inspection in order to ascertain whether or not the requirements of all such laws,

regulations, rules etc. have been complied with by the Contractor. In the event of any

contravention of such laws, regulations, rules, etc coming to light whether as a result of such

inspection or otherwise the Employer shall have the right to require the Contractor to effect such

compliance within such time as the Employer may prescribe in that behalf and in the event of the

Contractor failing to effect such compliance within the time prescribed by the Employer then the

Employer shall without prejudice to his rights be entitled to withhold from the amount payable

to the Contractor any amount pay able to the workmen under any such laws, regulations or rules

and to make payment thereof to the workmen. The employer shall also have in that event the

right to terminate the contract with immediate effect and to exercise powers reserved to the

Employer under the contract as a result of termination.”

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6. CANCELLATION / TERMINATION OF CONTRACT

 If at any time during the period of the contract, it is observed by the Corporation or by an

authorized representative(s) that the services rendered by the agency / its contract labour(s) are

not to the satisfaction of the Corporation or any terms of the contract are violated, the

Corporation reserves the right to summarily terminate the contract without any notice or

compensation thereof. No running bill shall be accepted.

 The Corporation reserves right to terminate the contract by giving one month’s notice in writing

without assigning any reason whatsoever. For all disputes relating to this contract, Arbitration

clause as enclosed will be applicable.

7. OTHER PROVISIONS

 The agency shall co-operate and produce all required records, documents, formats and register

during any inspection / audit by any internal or external agency as and when advised by the

 Periodic review will be done by location in charge/ engineering officer of the corporation. If any

lapses are found with respect to the quality of work, deviation from work processes, any offences,

safety deviations, and statutory deviations etc., the corporation reserves its rights to levy penalty

at appropriate rate. Any losses or pending payments required to be made by the agency shall be

recovered from payments due to the agency or adjusted against the bank guarantee.

 The agency and his labour shall abide by all security/safety rules/regulations in force at the

premises of the corporation.

 The agency should follow the safety rules as directed by engineering officer/location in/charge. In

case any lapse is observed in adhering to safety regulations while carrying out the work, penalty

will be levied per lapse observed at any time on discretion of location in/charge.

 The corporation will have no liability whatsoever concerning the contract labour deployed by the

Agency for the purpose of this Contract. The Agency shall keep the corporation indemnified

against all losses or damages or liabilities arising out of or imposed in the course of contract or

afterwards for the labour deployed by him.

 The Agency shall be entirely responsible to ensure that no unlawful act is done by its contract

labour(s) while on duty. In case of loss of the Corporation’s property due to negligence or

carelessness of the contract labour(s) deployed by the agency, the Agency will be responsible and

shall make good the same. In case the Agency defaults in making good the losses, the

Corporation shall have right to deduct the said amounts from payables to the agency or make

any adjustments from the bank guarantee.

 The Agency shall keep the corporation indemnified against all losses or damages or penalties,

claims and liabilities of every kind for any violation of such Acts, Laws, Rules or Regulations by

him/her, his/her agent or his/her staff. Any change by the Govt. or any such appropriate authority

in any applicable Act, Laws, Rules, and Regulations shall become immediately applicable to the

 The Agency shall be responsible for payment of any compensation / settlement of any liability

arising out of any death or injury caused to the persons employed by him for rendering the jobs

on contract under the agreement, either under the Employee Compensation Act, 1923 or any

other act in force at that time.

 The agency or any contract labour deployed by the agency shall not claim any employment for

self or other in the corporation under any circumstances on any later date whatsoever.

 The Agency shall be solely responsible for settling/resolving any dispute/claim of his/her labour

during the pendency of the Contract. No liability shall accrue to the corporation under any

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circumstances even after expiry of the contract. The agency shall indemnify the corporation

against all actions, suits, claims & demands brought or made against it in respect of anything

done or committed to be done by the agency in execution of or in connection with the work of

this contract and against any loss or damage to the corporation in consequence of any action or

suit being brought against the agency for anything done or committed to be done by the agency

in execution of or in connection with the work of this contract.

 In case the agency fails to perform the job mentioned in the scope of work, the Corporation

reserves the right to make alternate arrangements to perform the same and the loss/damage

incurred, if any, by the Corporation on account of the same shall be deducted from the amount

payable to Agency by the Corporation.

 The agency shall understand and implement any technological up-gradation and process change

implemented by the corporation within its premises. The agency shall ensure that the contract

labour (s) deployed by the agency are capable of working / are upgraded for working on any such

new technology introduced by the corporation.

 Contract labor provided by the agency whose work or conduct is found unsatisfactory by the

Corporation, shall be replaced by the agency immediately.

 The contractor shall supervise the jobs and visit the work area in person at frequent intervals and

ensure it is always up to the mark.

 There will not exist any employer-employee relationship with Bharat Petroleum Corporation

 In case of any additional financial burden on the contractor arising out of revisions in minimum

wages or due to any other labor enactment during the pendency of the contractor, the same will

be borne by the contractor.

 Arbitration: The jurisdiction of arbitration will be Mumbai and the Arbitrator shall be

Director Marketing of the Corporation or some other officer of the Corporation who may

be nominated by the Director (Marketing).

 Statutory Deductions: All statutory deductions like Income Tax, ESIC, Works Contract Tax,

Service tax (CE) etc. as applicable or any other deductions as per the State / Central Government

rules will be deducted at source from each bill of the contractor.

 Failure by the contractor to comply with the Co’s instructions: If the contractor after receipt of

written notice from the Co. requiring compliance within ten days fails to comply with such

instructions / specifications, the Corporation reserves the right to employ and pay other persons

to execute any such work whatsoever may be necessary to give effect thereto. All costs incurred in

connection therewith shall be recoverable from the contractor by the Corporation on the

certificate of Depot In charge and may be deducted from the money due or to become due to the

contractor or recover the money if any in excess from the contractor.

 The successful bidder is required to submit an Indemnity bond on Rs.300/- non judicial

stamp paper before execution of the job. The format of Indemnity bond is enclosed here

 In case of any dispute, the decision of Ops I/c, Bakania Depot shall be final & binding.

8. CLARIFICATION OF BID DOCUMENTS

 Bidders requiring any clarification on the Bid Documents shall notify office of Ch. Mgr. ops. I/c,

Bakania Depot by email to Officers mailing address indicated in the invitation of Bid. The office

shall respond by email /in writing to any request for the clarification of the Bid Documents which

he receives not later than 7 days prior to the date of opening the Tenders. Copies of the

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clarification sought for by the bidders and Clarifications by BPCL shall be sent to all the

prospective bidders who have received the bid documents.

Name of officer Designation Email Mob. No.

Swati Singh Asst. Mgr Ops [email protected]

Avinash Kumar Sr. Mgr. HSSE [email protected]

 The clarifications made as above shall form part of the Bid document and will be treated as

amendment to the Bid document. These clarifications will also be made available in the website

and bidders who have down loaded Bid document from internet are to submit the bid document

accordingly after taking into account all the clarifications Issued.

10. AMENDMENT OF BID DOCUMENTS

 At any time prior to the date of opening of bids, BPCL may, for any reason, whether on its own

initiative or in response to any clarification received from a bidder, shall modify bid documents by

amendments and the same will be uploaded on the portal and these amendments will be binding

 In order to afford prospective bidders a reasonable time to take the amendment into account in

preparing their bids, the BPCL may, at its discretion, shall extend the deadline for the submission

of bids suitably. Any amendment to the Bid document shall also be uploaded in the web site as

and when it is made.

 Bidders who download the Bid document through internet are to take care of these amendments

while submitting their bids.

11. DOCUMENTS ESTABLISHING BIDDER’S ELIGIBILITY AND QUALIFICATION

The bidder shall submit following documents along with the tender document. Any bidder

submitting bid without these documents specified below, shall be liable to be summarily rejected.

 Bidder’s profile duly filled as per section II.

 Bidder must be a firm/ company that should be registered with appropriate authorities and Self

Attested copy of registration may be attached.

 Bidder must have GST registration number issued by competent authority. Bidder must have

PAN/TAN/GIR card. (Self-attested copy to be attached)

 Bidder should have EPF / ESI registration with competent authority. (Self-attested copy to be

 Self-Attested Copy of experience certificate of at least one year (in part or full) Experience.

 Bidder should submit last three consecutive year income tax return certificate alongwith audited

Balance sheet and Profit Loss statement.

 Declaration of “No near relative” of the bidder firm/company is working/employed in Bharat

Petroleum Corporation Ltd, to be submitted.

 Declaration of “BLACKLISTING / DEBARRING “of bidder firm/company to be submitted.

 Self Attested copy of Partnership Deed or affidavit in original regarding sole proprietorship

incase of proprietorship firm/ Memorandum of Association / Articles as applicable.

 All the tender document pages should be stamped and signed.

 Authorization letter from appropriate authority of the firm/company in case person other than the

bidder has signed the tender documents.

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 The successful bidder has to produce all the relevant original documents as and when directed.

 The documents submitted by the successful bidder may be verified from sources.

12. PERIOD OF VALIDITY OF BID

 The tender submitted by bidder will remain valid for acceptance for a period of 90 days from the

date of opening of the tender. Bidder shall not be entitled during this period of 90 days, without

the consent in writing of BPCL to revoke or cancel his tender or to vary the tender submitted or in

terms thereof. BPCL shall communicate the acceptance of tender to the successful bidder(s). Due

to administrative reasons, extension of the time period, if requested by BPCL in writing, the bidder

shall accede to such request for extension and communicate his acceptance to BPCL in writing.

13. SUBMISSION OF BIDS

The bid along with the necessary documents should be uploaded in the bpcltenders.eproc.in portal as per

the guidelines mentioned.

14. BID OPENING

Bid opening and finalization will be according to e-procurement procedures.

Bidder’s name, bid price, modifications, withdrawals and such other detail, as deemed fit by the

authorized authority will be notified. The price bid shall be evaluated only for technically qualified

bidders. (Bidder who fulfills all Eligibility Criteria and requirements as per this document.)

15. EARNEST MONEY DEPOSIT

(Applicable only for works costing Rs.500000/- and above in value. However in case of parties

registered within the Corporation, EMD may not be insisted upon).

 Bidder shall be required to submit the Earnest Money Deposit (EMD) for a sum equivalent to 5%

of the total tendered value of works, subject to a maximum of Rs. 100000/-, if applicable in

physical form by the way of demand draft or bank guarantee drawn on any Nationalized or

scheduled bank in favor of M/s Bharat Petroleum Corporation Ltd. and payable at Bhopal (M.P.) at

our office in a sealed cover addressed to Ch. Manager Ops I/c, Bakania Depot with following

boldly super-scribed on the outer cover:

Office Address: Bharat Petroleum Corporation Limited, Bakania POL Depot, Bhopal – indore By

pass Road, Post – Bhounri, Dist: Bhopal (M.P.) –

II. Name of the bidder

 It should be sent by Registered Post/Courier to the following address so as to reach before the

due date & time of the tender. BPCL will not be responsible for non-receipt of instrument(s) due

to postal delay/loss in transit etc. for any reason what-so-ever. Bid received without the EMD if

applicable is liable to be rejected. A photocopy of the instrument of EMD to be duly signed &

stamped and uploaded against relevant heading in tender.

 The Bid Security/EMD is required to protect the Owner against the risk of Bidder’s conduct,

which would warrant the security forfeiture.

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 The bids without requisite EMD will not be considered and bids of such bidder Bidder(s) shall be

rejected. The bidders not submitting EMD by due time & date shall be rejected & their bids shall

not be evaluated further.

 Firms registered with National Small Scale Industries Corporation (NSIC)/ Ministry of MSME of

India for the item in tender are exempted from submission of Bid Security/EMD.

 All bidders quoting as MSE, should submit a CA certificate issued by a CA on his letter head

along with MSE doc. (UAM/EMII/NSIC) to avail the benefits of Public Procurement Policy as per

MSMED Act 2006/Public Procurement Policy Order 2012. In case CA certificate is not submitted,

bid of the vendor shall be rejected at EMD stage.

Please note the below further points with respect to same:

 Bidder shall have to upload scanned copy of CA certificate with stamp of TPIA mentioning as

verified from original. Thereupon, L1 bidder/s shall submit the hard copy of CA certificate

certified by TPIA to BPCL within 7 days of opening of price bid.

 The CA certificate should be dated after the date of floating of tender and shall be specific to the

tender for which bid is being submitted.

 Format of the CA certificate is attached for reference and bidder needs to submit certificate

strictly in this format, else bid shall be rejected.

 Bidders are advised to instruct their banks not to post EMD directly to Owner as the same has to

be submitted to us before e-bid submission due time & date.

The Bid Security/EMD may be forfeited:

i. If a Bidder withdraws/alters his bid during the period of bid validity or

ii. In the case of a successful Bidder, if the Bidder fails or refuses to accept the

contract/Purchase Order in accordance with agreed terms and conditions or

iii. If a Bidder changes the proposed manufacturer after submission of Bid.

 EMD by way of DD or Bank Guarantee shall be submitted by all bidders (including Bidders

registered with BPCL). Exemption for this would be in line with govt. policy for MSE/NSIC

 Interest shall NOT be payable on the Earnest Money deposit.

 The Earnest Money of the successful bidder will be adjusted towards security deposit and of the

unsuccessful bidder will be refunded without interest within reasonable time after final decision

of the tender, normally within six months from the date of opening of tenders.

 The EMD of the successful bidder will be retained as Security Deposit till the completion of

contract. The Corporation reserves its rights to adjust the security deposit fully or in part in lieu

of unpaid dues payable to the Corporation by the Agency or unpaid dues towards any statutory

compliance or amounts payable by the Agency to any of its contract labour(s) for the period of

their engagement at the premises of the corporation.

 Successful bidder (hereinafter referred to as “The Agency”) has to submit Bank guarantee from

Nationalised / Scheduled banks equal to 10% of the total contract value including GST within

days of placement of LOI/PO in the prescribed format.

BPCL's Bank Details for issuance of SFMS Bank Guarantee are as follows.

Name of Bank: State Bank of India

Branch: CAG Branch, Mumbai

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IFSC Code: SBIN0009995

The bank guarantee should be valid till 1 year + claim period of minimum six months from the

start of contract.

 In case of pendency of any dispute related to such non-payment / less payment of wages or

non-compliance of statutory obligations by the Agency which may possibly result into financial

liabilities for the Corporation, the Corporation reserves its right to withhold the amount payable

to the Agency or such security deposit. The said security amount shall be refunded to the

Agency subject to production of proof of compliance of all statutory provisions and a certificate

of No Objection from the concerned Labour Authorities.

16. PURCHASE PREFERENCE CLAUSE

 Owner reserves its right to allow Public Sector Enterprises (Central/State), purchase preference

as admissible/applicable from time to time under the existing Govt. policy. Purchase preference

to a PSE shall be decided based on the price quoted by PSE as compared to L1 Vendor at the

time of evaluation of the price bid.

 Owner reserves its right to allow Micro and Small Enterprises (MSEs) and MSEs owned by

Scheduled Caste (SC) or the Scheduled tribe (ST) entrepreneurs, purchase preference as

admissible/applicable from time to time under the existing Govt. policy. Purchase preference to

a MSE and a MSE owned by SC/ST entrepreneurs shall be decided based on the price quoted by

the said MSEs as compared to L1 Vendor at the time of evaluation of the price bid.

BKN/TENDER/25-26/RECD Page

The successful tenderer has to execute following job mentioned as below:

Item Short Description Detailed description

As per the CPCB orders, for controlling emission of

particulate matter, Retrofit Emission Control Device to be

installed on the existing 125 kVA DG set exhaust. The scope

includes supply of RECD certified by any one of the

1. ARAI (Automotive Research Association of India,

2. ICAT (International Centre for Automotive

Technology, Manesar)

3. IOC R&D Centre (Indian Oil Corporation, Research

Supply and Installation of and Development Centre, Faridabad)

9038312 RECD system for 125 kVA 2 4. IIP, Dehradun (Indian Institute of Petroleum,

DG set Dehradun)

5. VRDE, Ahmednagar (Vehicle Research

Development Establishment, Ahmednagar)

and its installation on the DG exhaust complete with the

structural supports, foundations for supports, canopy (if

required), cabling (if required), stamping and certification

of the device (from appropriate authorities). The supply of

material required for above job including structural

supports, foundation, tools and machinery and manpower

is in scope of vendor. Painting of Structure as per BPCL

standards is also in scope of vendor.

As per the CPCB orders, for controlling emission of

particulate matter, Retrofit Emission Control Device to be

installed on the existing 320 kVA DG set exhaust. The scope

includes supply of RECD certified by any one of the

1. ARAI (Automotive Research Association of India,

Supply and Installation of

2. ICAT (International Centre for Automotive

9038312 RECD system for 320 kVA

Technology, Manesar)

3. IOC R&D Centre (Indian Oil Corporation, Research

and Development Centre, Faridabad)

4. IIP, Dehradun (Indian Institute of Petroleum,

5. VRDE, Ahmednagar (Vehicle Research

Development Establishment, Ahmednagar)

and its installation on the DG exhaust complete with the

BKN/TENDER/25-26/RECD Page

structural supports, foundations for supports, canopy (if

required), cabling (if required), stamping and certification

of the device (from appropriate authorities). The supply of

material required for above job including structural

supports, foundation, tools and machinery and manpower

is in scope of vendor. Painting of Structure as per BPCL

standards is also in scope of vendor..

 The rate shall include mobilization of personnel, equipment, vehicles, setting at site, loading

unloading, transportation of material, demobilization of personnel, equipment, vehicles from site.

 Successful tenderer shall provide all necessary materials, equipment and labor for above job under

supervision of tenderer only.

 Any personnel entering the area shall wear all PPE's (provided by the party themselves) and will be

allowed only after clearance from BPCL authorities. Necessary insurance (Group Insurance of

Lakhs to be submitted) has to be provided by the party. No extra costs shall be paid on any other

 Successful tenderer shall provide the health certificate of all personnel through certified surgeon.

 Any mishap/Accident occurring during Cleaning Process due to negligence on Vendor's part, would

be the sole responsibility of the Vendor & the damage would be evaluated & adjusted from Vendor's

 Successful tenderer has to complete tender job as per general contract condition and scope of work

 Successful tenderer shall be responsible for compliance of all statutory provisions of Government

norms pertaining to above tender. Total responsibility of his staff for above tender shall be of

successful tenderer only.

 Successful tenderer shall obtain Photo Identity badges/ I card for his/her staff deployed at BPCL

Bakania Depot as per Corporation’s norms.

 The successful tenderer shall follow all laid down safety procedure, precaution for execution of work

as directed by BPCL Corporate Guidelines.

 The successful tenderer shall report to concerned BPCL official as and when called for tender job.

BKN/TENDER/25-26/RECD Page

PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY / SECURITY DEPOSIT TOWARDS

(On non-judicial paper of appropriate value)

Bharat Petroleum Corporation Ltd.

Tender No/PO No _______________________________________ for Bharat Petroleum Corporation Ltd.

The tender Conditions of Contract provide that the Contractor shall pay a sum of Rs.___________

(Rupees___________________________________________) as earnest money/security deposit in the form therein

The form of payment of earnest money/security deposit includes guarantee executed by Scheduled Bank,

undertaking full responsibility to indemnify Bharat Petroleum Corporation Ltd. in case of default.

The said_________________________________________ have approached us and at their request and in

consideration of the

agreed to give such guarantee as hereinafter mentioned.

We___________________________________________________________________ hereby undertake and agree with you

that if default shall be made by M/s. _____________________________________ in performing any of the terms

and conditions of the tender or in payment of any money payable to Bharat Petroleum Corporation Ltd.

We shall on demand pay to you in such matter as to you may direct the said amount of Rupees

_______________________________only or such portion thereof not exceeding the said sum as you may from

time to time require.

You will have the full liberty without reference to us and without effecting this guarantee postpones for

any time or from time to

time the exercise of any of the powers and rights conferred on you under the contract with the said

_____________and to enforce or to for bear from endorsing any power of rights or by reason of time being

given to the said which under law relating to the sureties would but for provision have the effect of

Your right to recover the said sum of Rs.__________________(Rupees__________________ ____________________)

in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes

have been raised by the said M/s.__________________ _________________and/or that any dispute or disputes are

pending before any officer, tribunal or court.

BKN/TENDER/25-26/RECD Page

The guarantee herein contained shall not be determined or affected by the liquidation or winding up,

dissolution or change of

constitution or insolvency of the said______________ ____________________but shall in all respects and for all

binding operative units payment of all money due to you in respect of such liabilities is paid.

Our liability under this guarantee is restricted to Rupees__________________________________ Our guarantees

in force until_____________________________________________ unless a suit or action to enforce a claim

under___________ _________________________________________ Guarantee is filed against us within six months

_____________________________(which is date of expiry of guarantee) all our rights under the said guarantee

shall be forfeited and shall be relieved and discharged from all liabilities there under.

We have power to issue this guarantee in your favour under Memorandum and Articles of Association

and the undersigned has

full power to do under the Power of Attorney dated __________________granted to him by the Bank.

Yours faithfully

______________________________ Bank by its Constituted Attorney Signature of a person duly authorized to

sign on behalf of the

Yours faithfully,

BKN/TENDER/25-26/RECD Page

RELATIONSHIP WITH BPCL DIRECTORS

(on LetterHead)

I / We confirm the following:

1. I / We undertake that, if at any stage the information provided to the company are found

to be incorrect, the corporation shall reserve the right to cancel my / our registration, at

any time, without notice, at its discretion.

2. I / We certify that I/ our partners / directors did not retire as an employee of Bharat

petroleum Corporation Limited during the last two years. I / We also certify that I have

neither such persons under my employment nor shall I / we employ such persons within

two years of his / her retirement from this organization except with prior permission.

3. I / We certify that I / our partners / directors are not relatives of the Managerial,

Accounts, Engineering or Materials employee of Bharat Petroleum Corporation Limited

(A near relative may include wife, husband, parent, children, grandchildren, brothers,

sisters, uncles, aunts, cousins and their corresponding in laws).

4. I / We undertake that I / We don’t have any common directors / partners with any of the

vendor registered with SBU / Entity and the category of job for which registration being

5. I / we declared that to the effect that we are not currently serving any holiday listing

orders issued by BPCL or MOP&NG debarring them from carrying on business dealing

with BPCL / MOP&NG or serving a banning order by another oil PSE.

6. I/we declared that, we are not under liquidation, court receivership or similar

Signature of the Authorized Person :

Seal of the Company/Firm :

BKN/TENDER/25-26/RECD Page