Comprehensive Consultancy services for the Construction of community Hall at Village Mandala, Ta. Dabhoi, Dist. Vadodara under GETCO’s Corporate Social Responsibity (CSR) for FY 2025-26

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GUJARAT ENERGY TRANSMISSION

CORPORATION LIMITED

TENDER NOTICE No. GETCO/ EE (Civil) / JTC- 2026-27/n- 72 / For Civil Works

SE JAMBUVA invites “On line Tenders” (e-tendering) for the “Comprehensive

Consultancy services for the Construction of community Hall at Village Mandala, Ta.

Dabhoi, Dist. Vadodara under GETCO’s Corporate Social Responsibity (CSR) for FY 2025-

26.” From registered Contractors in appropriate class with GETCO / Central / State

Government / Railway/Semi. Govt. and who has executed civil works successfully as

mentioned in Qualification requirement criteria given in the tender document. Bidders

should fulfill the all the qualification criteria. Otherwise, their bids will not be considered

& price bid will not be opened. All the bidders should have valid e-tender vender

Tender Papers & Specifications may be down loaded from Web site

https://tender.nprocure.com (For view, down load and on line submission) and GUVNL

/ GETCO web sites www.gseb.com & www.getcogujarat.com (For view & download

only). All tender documents are to be uploaded through online only (mandatory) on (n)

procure portal including scanned copy of duly attested Tender fee receipt, EMD receipt

and Integrity Pact..

SN DESCRIPTION Civil Works DETAIL

1 Tender No. GETCO/ EE (Civil) / JTC- 2026-27/n-72/ For Civil Works

2 Name Of Work Comprehensive Consultancy services for the

Construction of community Hall at Village Mandala, Ta.

Dabhoi, Dist. Vadodara under GETCO’s Corporate Social

Responsibity (CSR) for FY 2025-26.

3 Tender Cost Rs ₹ 1,87,920.00 (With GST & welfare cess)

Payment of EMD will be accepted by RTGS / NEFT / online

5 Tender Fee (Non- 708/-(600+108) (GST @ 18.00%)]Non-Refundable

refundable) in Rs. Payment of Tender-Fee will be accepted by RTGS / NEFT

6 Time Limit 02 (Two) Months

7 Appropriate Class Registered Consultant in appropriate manner with

Central/State Govt. Dept., Indian railways, Semi-Govt.Orga.,

PSU, Municipal Corporation, Urban Development Authority.

8 On line (E-tendering)

tender/ offer submission

last date up to 16.00 hours

only (This is mandatory)

09 Date of opening of Tender 16.07.2026

fee, EMD cover, and

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integrity pact in on – line

opening at 16.01 Hours.

10 Type of Tender Percentage Basis on FIRM PRICE

1. Bidder has to upload scanned copies of original (Notarized / self-attested copies of

original – as specified in tender document) documents with bid and no physical

documents to be submitted by bidder

2. Bidders have to submit Technical bid as well as Price bid in electric format only on above

mentioned website till the date and time shown above.. However, of anywhere in tender

documents submission of other than this document physical submission mentioned

to be overlooked.

The Tender Fee amount should be paid by NEFT/RTGS/Online . Payment of EMD

should be made by RTGS/NEFT/on line only. After the payment through

RTGS/NEFT bidder has to mail following details to

 [email protected]

 [email protected]

 [email protected]

3. The transaction slip of payment made by RTGS/NEFT is to be uploaded in

N- procure with tender documents.

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

Bidder has to provide all above details by email on the same date of payment

so that receipt can be generated.

4. GETCO Beneficiary Bank detail is as under:

Name of Account

1 GETCO , JAMBUVA

3 Name of Bank BANK OF BARODA

5 Address of Bank MAKARPURA VILLAGE BRANCH, VADODARA

6 IFSC Code BARB0MAKARP

7 PAN No AABCG4029R

8 TAN No BRDG00250F

9 GST No 24AABCG4029R2ZC

5. In case short submission of documents with bid and / or clarification if any required from

the bidder, the required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF

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from) remain legible and should not be password protected.

7. All the relevant scanned documents as per requirement of the tender are to be upload

through online only on n procure portal including Tender fee receipt , EMD receipt and

attested Integrity Pact. (All tender documents including Price bid are not to be submitted

with the physical documents).

8. Tender will be evaluated on Data / Details / Documents of the online offer only.

9. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering)

in scheduled time.

10. The bidders are required to fill up all the online annexure / forms. This is intended for

transparency and speedy evaluation of the bids. Instead of simply confirming / attached in

bid , the Bidder shall fill in the particulars against appropriate place in respect of each line

appearing in each online annexure. Wherever required, bidder shall invariably have to

upload supporting authentic documents in the online bid.

(In the absence of required details in the online annexure, the owner has every right

to evaluate the bids accordingly and bidder cannot raise any objection against any

point during evaluation.)

11. Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc.

12. The Earnest Money Deposit and tender fee will be accepted by NEFT/RTGS/online only).

EMD and Tender Fee in NEFT/RTGS/online only with different purchaser or agency shall

not be accepted. Tender without EMD receipt and tender fee receipt shall be rejected. Two

separate transection for Tender fee and EMD should be submitted.

13. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to: The Superintending Engineer, Gujarat Energy Transmission

Corporation Limited, Circle office Jambuva.

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Yours faithfully,

Superintending Engineer

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded

from “Adobe” website.

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GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED Vadodara

Name of Work: Comprehensive Consultancy services for the Construction of

community Hall at Village Mandala, Ta. Dabhoi, Dist. Vadodara under GETCO’s

Corporate Social Responsibity (CSR) for FY 2025-26.

Ref: GETCO/ EE (Civil) / JTC- 2026-27/n- 72 / For Civil Works

To create environment where Business Confidence is built through Best Business

Practices and is fostered in an atmosphere of trust and respect between providers of

goods and services and their users for the ultimate benefit of society and the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

o To maintain the highest ethical standards o Not to bring pressure /

in business and profession. recommendations outside GETCO

to influence its decision.

o Ensure maximum transparency to the o Not to use intimidation, threat,

Satisfaction of stakeholders inducement or Pressure of any kind

on GETCO or any of it’s employees

under any circumstances.

o To ensure to fulfill the terms of o To be prompt and reasonable in

agreement / contract and to fulfilling the contract, agreement,

consider objectively the viewpoint legal obligations.

o To ensure regular and timely release o To provide goods and / or services

of payment on due dates for work timely as per agreed quality and

done. specifications at minimum cost to

o To ensure that no improper demand o To abide by the general discipline to

is made by employees or by anyone be maintained in our dealings.

o To give maximum possible o To be true and honest in furnishing

assistance to all the Vendors / information including payment to

Suppliers / Service provider and agents / sub-agents.

others to enable them to complete the

contract in time.

o To provide all information to o Not to divulge any information,

suppliers/ contractors relating to business details available during the

contract / Job which facilitate him to course of business relationship to

complete the contract / job others without the written consent of

successfully in time. GETCO.

o To ensure minimum hurdles to o Not to enter into carter / syndicate /

Vendors/ suppliers / contractors in understanding whether formal /

completion of agreement / contract / non formal so as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

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Technical Specification & Commercial Conditions

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INSTRUCTIONS TO THE BIDDERS

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(A) INSTRUCTIONS TO THE BIDDERS

(A1) SCOPE OF WORK :

“Comprehensive Consultancy services for the Construction of community

Hall at Village Mandala, Ta. Dabhoi, Dist. Vadodara under GETCO’s Corporate Social

Responsibity (CSR) for FY 2025-26."

(1) The site of proposed work is situated at Jambuva Circle jurisdiction. The works shall

be carried out as per tenders specifications & detailed work order.

(2) Any activity not specifically mentioned in the tender but necessary in the opinion of

engineer in charge of work must be carried out for successful completion of the job, on

getting approval of competent authority of GETCO.

(3) Before taking up construction activity; the agency has to cut the trees which obstruct the

working, of any diameter, bushes, vegetation, i.e. roots, plant, shrubs, grass etc. including

stacking and crediting to GETCO as directed with no extra cost.

(4) Site visit: The bidder is advised to visit the site and examine the site condition. Where in

the work is proposed to be carried out and to get himself fully acquainted at his own

responsibility for all information that may be necessary for quoting the tender bid and

entering in to contract. All cost and liabilities arising out of the site visit shall be at bidder

(A2) Earnest money Deposit:

1. Bidders are requested to pay an earnest money deposit (1 % of estimated cost) by

NEFT/RTGS/online only for the amount as specified in the tender notice. Payment of

EMD any other form other tthan NEFT/RTGS/Online shall not be accepted. EMD and

Tender Fee NEFT/RTGS/online only) with different purchaser or agency shall not be

2. The EMD shall be submitted along with submission of Technical bid only. In no case it shall

be submitted with sealed cover of Price Bid.

3. Tenders not accompanied by EMD shall be rejected.

4. If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the

EMD shall be forfeited and the tenderer may be disqualified from tendering for further works

5. The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned

to the successful tenderer after he furnishes the Security Deposit for performance and

duly enters in to the contract. If he fails to furnish the SD or to execute the contract for the

work offered to him, his EMD shall be forfeited and the tenderer may be disqualified from

tendering for further works for GETCO.

(A3)(a) COMPLETION PERIOD:

“The time limit for the completion of the above work will be 02(Two) calendar

months from the commencement of the work, which will be reckoned on the

10th day of issuance of LOI/ The date of commencement shall be considered

on issue of letter from concerned E.I.C. Line out for particular S/s work shall

given on getting site clearance from concerned in charge only.”

 One month additional will be considered for the rainy season if the scheduled

execution period falls within the period from 1st July to 31st October. In case

the duration of execution is not exactly falls for a period of 1st July to 31st

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October, the proportionate days shall be given based on the duration falls

between period 1st July to 31st October. e.g.

 if entire duration falls between 1st July to 31st October, 30 days

allowable towards rainy days.

 If the execution period falls short by four months, then the

proportionate days shall be calculated based on following formula:

Delay allowable on account of rainy period = 30 x N /

Where N=Number of days falling between period 1st July and 31st October.

Note: While applying this formula no extension of time limit shall be permitted

on account of delay due to rain.

 15 days additional will be considered where hard rock strata are available.

 Delay due to power supply will be considered in TLE only if the agency applies

for power supply to DISCOM within 5 days from the date of issue of LOI. It is

necessary for the bidders to apply within first 5 days from the date of LOI for

temporary power connection considering 5 days required by Distribution

company to provide the power connection as per their SOP, making thereby

availability of power supply on 10th day of LOI.

Any delay in making the application for temporary power connection beyond initial

5 days shall be on account of bidder.

(A4) SECURITY DEPOSIT:

As per prevailing rules of the Corporation, 5% of the contract value shall be paid as ‘Security

Deposit’. As per Government of Gujarat vide circular No. JNV.10212/520A dtd. 26.06.2012 &

GERC audit report, contractor has to pay 100% SD upon placement of LOI within 10 days.

Therefore, 100% of S.D. shall be paid at Circle office, Jambuva/ H. O. Vadodara within 10 days

from receipt of letter of intent either

a) In form of DD in favor of "Gujarat Energy Transmission

Corporation Ltd.” of any Nationalized Bank payable at Baroda

b) In form of Bank Guarantee of any Nationalized Bank as per the

approved format of the Corporation valid for minimum period of

time limit plus guarantee period of one year.

The security deposit will be refunded only after the completion of

1 year guarantee period of work completed or finalization of final

bill whichever is later.

If Security Deposit is not paid within 10 days of issue of LOI, EMD

paid will be forfeited and Corporation will not deal with party for

the period of two years.

(A5) Other Instructions:

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1 Tenders must be submitted in the enclosed schedule of work & quantities. Those received

in any other form will not be accepted. They should be accompanied by a covering letter in

which the bidder should give all information as called for in the specifications & any other

point which he would like to be considered along with the tender.

2 The Schedule-B shall be filled up with the quoted % above or below & shall be

submitted online only.

3 The bidders shall note that no deviations from the technical specifications or commercial

conditions with this bid are acceptable & it will be presumed that the bidder agrees

entirely with the specifications & general terms &conditions of the contract.

4 The Corporation reserves the right to accept any tender irrespective of whether it is lowest

or not or to reject all the tenders without assigning any reasons there of. Tenders departing

from the technical Specification or the method of bidding in a radical manner may also be

5 On acceptance of the tender the name(s) of the accredited representative(s) of the tenderer

who would be responsible for taking instructions from the Engineers of the Corporation

shall be communicated to the The Superintending Engineer (TR), Gujarat Energy

Transmission Corporation Limited, Circle office Jambuva.

6 Proof of payments of taxes made by the Contractor to the

appropriate departments shall be produced to Gujarat Energy

Transmission Corporation failing which appropriate amount shall

be withheld on getting information / instruction from the

concerned departments.

6A: Goods and Service Tax (GST)

The rates are excluding GST at the rate of 9% CGST plus 9% SGST or 18% IGST under

the GST law or as applicable to works contract service from time to time which will be paid

extra on a given taxable goods and/or services.

The amount and % of GST should clearly be indicated separately. GST means all

applicable tax under GST laws. (GST laws means IGST Act, GST(Compensation to the

state for loss of revenue)Act, CGST act, UTGST Act and SGST act,2017 and all related

ancillary legislations)

6A-2: STATUTORY VARIATION:

Any statutory increase or decrease in taxes and duties including GST and cess as

applicable or in the event of introduction of New tax/cess or cessation of existing tax/cess

subsequent to suppliers offer if it takes place within the original contractual completion

date will be to company’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual delivery date the

advantage will have to be passed to the company.

6A-3: DEDUCTION OF TDS UNDER GST:

“As per provisions of GST Act, TDS under GST @ 2% (1% CGST & 1% SGST or 2%

IGST as applicable) or at the applicable rate from time to time, will be deducted from the

bill of suppliers/contractors at the time of credit or payment. TDS Certificates in the

prescribed format will be issued as per the prescribed rules under GST.”

6B Welfare Cess

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 As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and

erection items for supply, erection, testing & commissioning of substation,

transmission lines, EPC/Turnkey projects and civil works.

 Contractor shall get registered under Welfare Cess Act before commencement of

work. Office of the Factory Inspector is authorized at present as a registering

requested to quote accordingly.

 GETCO shall pay the welfare cess by way of reimbursing to contractors on

production of documentary evidence of payment.

 The contracts for which supply or part supply of material are in the scope of GETCO,

then contractors shall deposit welfare cess on estimated cost of supplied items to

GETCO on progressive basis of utilization. As this part of welfare cess is on GETCO

account, the same shall be reimbursed to the contractor on receipt of request letter

along with documentary evidence of payment. For calculation of welfare cess on

supply part, valuation as per MR shall be taken and informed to the contractor for

payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

 On receipt of A/T, the contractor / bidder will get them registered under Welfare

Cess Act and submit the documentary evidence to the concern office.

 Before release of payment of first R.A.Bill, the contractor has to submit the

documentary evidence of registration. Only thereafter, the bill will be processed for

 Before release of payment of subsequent R.A.Bills, the contractor has to submit

the documentary evidence of payment of welfare cess of previous R.A.Bill.

 Before release of payment of final bill,the contractor has to submit documentary

evidence of payment of welfare cess of previous R.A.Bill as well as of this final bill.

 If the R.A.Bill happens to be first and final bill, then before release of payment,

contractor has to submit documentary evidence of registration under Welfare Cess

Act and evidence of payment of welfare cess.

 The welfare cess shall be reimbursed to the contractor on submission of copy of

documentary evidence of payment by observing due formalities.

 Income tax at source at the prevailing rate will be deducted from bills in accordance

with the provision of income tax laws and to that effect a certificate will be issued to

the contractor.

7. The successful contractor will have to sign an agreement as per the Gujarat Energy

Transmission Corporation rules on stamped paper & the necessary stamp duty charges

shall be borne by the contractor.

8. The bidder shall visit the site and carefully study the work to be carried. The Corporation

will not pay any extra or rate for any reason in case the contractor claims, after acceptance

of contract, to have misjudged the site condition.

9. The percentage quoted shall include cost towards of all materials, & machinery including

equipments, fixtures, labour, constructional equipments, fuel, scaffolding, staging, ramps,

walkways, approach and haul road, temporary works, etc. bearing permanent or temporary

nature necessary for the completion of the work in all respects, except for those items

specifically mentioned to be furnished by the Corporation. The contractor must also

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arrange for the transport of materials & include all such costs in the rates quoted by him

for finished work.

10. During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Program, approved by the Corporation & planned by the Contractor,

due to the reasons attributable to the Contractor; suitable action shall be taken as per

relevant clauses mentioned in General Conditions of Contract..

11. The contract or any part thereof shall not be subject to change without the written

permission of the Supdt Engineer (TR), Gujarat Energy Transmission Corporation,

Circle Office, Jambuva Vadodara or his authorized representatives.

12. Tender shall remain open for acceptance for a period of 180 days from the date of

Technical bid opening & during this period no bidder shall be allowed to withdraw his

tender. Any such withdrawals, during the said period will entail forfeiture of the earnest

money deposited with the tender. The GETCO will take further action as deemed fit like

not to deal with bidder in GETCO works.

13. Further information required, if any, can be had from the office of the Supdt Engineer,

Gujarat Energy Transmission Corporation, Circle Office, Jambuva Vadodara. But it

must be clearly understood that the tenders must be received complete in every respects

by the due date & time

14. The notice inviting tender, general instructions to the contractors & all documents of this

tender shall form part of the contract.

15. The works under this contract shall be completed in all respects within stipulated period

from the date of commencement order issued by field office. However, interim mile stones

to be jointly fixed after issue of LOI.

16. Bidders must quote firm price only, till completion of work under contract, & this is to be

confirmed by bidder while submitting his offer. No escalation towards labor and material /

fuel shall be paid in this execution of contract.

17. Contractor shall pay minimum wages to his laborers as per the Minimum Wages Act,

& rules there under as applicable from time to time in pursuant to the State Government

notification. The concerned contractor shall submit the details of the payment with due

certificate of LWO/IRO of the Corporation

18. Once the offer submitted will not be returned back for any reason thereof in any

19. Each tender shall contain the name, residence & place of business of person or persons

making the tender & shall be signed by the tenderer with his usual signature with seal of

20. Tender by partnerships shall furnish the full names of all partners. It shall be signed with

the partnership name by one of the members of the partnership or by an authorized

representative followed by the name &designation of the person signing.

21. An attested copy of the constitution of the firm with the name of partners shall be furnished.

Whenever, whether in submission of the tender or later in other matters, the signatures are

made by one person on behalf of Directors or a firm or a corporation, an attested copy of

the resolution of the partners or of law shall be supplied by the tenderer authorizing

Witnesses & sureties shall be persons of status & probity, &their names, occupation &

address shall be stated below their signatures. All signatures shall be dated.

22. Tenders by corporation shall be signed with the legal name of the corporation followed by

the name of the state of incorporation & by the signature & designation of the president,

secretary or other person authorized to bind it in the matter with rubber seal of the

23. The GETCO reserves the right to delete any item of Schedule-B for which contractor shall

not have any right to claim on this account.

24. The Bidders shall study the Conditions of site & shall resort to dewatering, where

necessary, by appropriate methods & maintain reasonably dry areas to work at and no

extra claim will be entertain on this account.

25. The Contractor shall prepare all required roads to execute various items of this Contract &

arrange all transport of materials & all such costs shall be taken care of while quoting the

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No extra payments shall be admissible towards such costs. On completion, this shall be

cleared if asked by GETCO at no extra cost.

26. Gujarat Energy Transmission Corporation shall not entertain idle charges for any site

conditions or any circumstances.

27. The Contractor shall take all requisite & necessary care to observe that no damage is

occurred to the Existing structures, if any. For any damage to the Existing Structures of

Gujarat Energy Transmission Corporation the Contractor shall be held responsible.

28. The submission of any bid connected with these document and specification shall

constitute on agreement that bidder shall have no cause of action or claim against the

GETCO for rejection of his bid. The owner shall always be at liberty to reject or accept split

any bid or bids at his sole discretion and any action will not be called into question and the

bidder shall have no claim in that regards against the owner.

29. Recoveries:

(I) In case of any damage to equipment/machinery or structure/building of GETCO or

any public property due to negligence’s of contractor or any other reasons attributed

to contractor the decision of E.I.C. regarding the amount of recovery shall be final

(II) If the contractor fails to execute the proportionate work as per direction of E.I.C.

within the time frame given for completion of part / whole of the work GETCO shall

get the work done through any other contractor and the cost of execution of such

work along with 15% overhead charges shall be recovered from contractor.

30. Notwithstanding anything contained to the contrary in the specification or tenders in

subsequent exchange of correspondence, the conditions of contract shall be binding on

the contractor and any change or variations expressed or implied, however made in the

said conditions shall not be valid or operative unless expressly sanctioned by the

Corporation. The contractor shall be deemed to have fully informed himself and to have

special knowledge of the provisions of the conditions of contract herein contained.

31 Submissions of tender by a contractor implies that he has read the instructions and

condition of contract herein contained and has made himself aware of the scopes and

specifications of the work to be done.

32 These rules and directions shall form part of the contract.

33 Drawings: Drawings required for the works are available with the E.E. (Civil) of Circle

Office Jambuva, Vadodara. They are indicative and for tender purpose only. Bidders shall

have to execute the work as per construction drawings issued from time to time by GETCO.

34 Electricity Connection: Electrical connection shall be taken by contractor from

concern DISCOM at his own cost. As and where the infrastructure is not available at

site, GETCO will arrange Infrastructure at one mutual point at GETCO’s cost. Further

distribution will have to be carried out by the contractor as per requirements at their own

cost. The necessary consumption charges will be recovered as per the tariff rate of Gujarat

Energy Transmission Corporation from time to time as per Corporation’s rules.

35 The contractor has to make his own arrangement of water for construction activity at his

own cost. The contractor shall be allowed to draw water from bore well / open well by

making his own arrangement such as drilling, pump with all electrical accessories, pipe line

& electricity to run the bore well /open well from the electric power point provided by

DISCOM to them. Water shall be free of cost to the contractor. The electrical consumption

charges to run the bore well / open well shall be borne by the contractor.

In those cases where in bore well has been constructed at the cost of GETCO as per

contract, even then no water charges shall be charged, however electricity connection &

electricity charges till the completion of work shall be to contractor accounts.

In no case, GETCO is bound to supply water if the ground water sources are not available

at site within premises.

36 Tenders received after time: The tenders received after time and date specified in the

tender notice, will not be accepted. Once the offer submitted by the contractor before due

date of submission, the contractor will not be allowed to submit revised / additional /

modified / other even before due date. However, if the issue and receipt of tender is

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extended by the Corporation due to any reason, the contractor may submit the revised offer

before due date of submission, if he wish to submit.

37 The work shall be completed within the period stipulated in the contract. However it may

be noted that drawings shall be released progressively & site clearance arranged

accordingly to the progress of work at site. Therefore the contractor has to organize &

coordinate the works to suit these. In the event of any delay due to the above or due to any

other reason not attributable to the contractor, reasonable extension in the completing the

work may be given at the discretion & as decided by the Corporation but no compensation

or idle charges will be paid to the contractor under any circumstances.

38 The price bid/proposals will be opened in the presence of the bidder’s representatives who

choose to attend at the date and time and venue to be notified by the GETCO, after

conclusion of the Technical Evaluation and Post Qualification process.

39 GETCO will not issue any material required for the work. All the materials – tools & tackles,

labour etc. will have to be arranged by the contractor.

40 ACCEPTANCE OR REJECTION OF BID

a) The GETCO reserves the right to accept any tender irrespective of whether it is lowest or

not or to reject all the tenders without assigning any reasons there of. Tenders departing

from the stipulated technical specifications, commercial conditions or the method of bidding

in a radical manner are liable to be rejected.

b) The bid is liable for rejection prima facie, if it is

c) Without payment of EMD / Tender Fee. Or Payment of EMD / Tender fee in any form other

then NEFT/RTGS/Online only)

d) Not in prescribed form.

e) Not bearing signature of the bidder & seal of the company on all the documents

accompanying the tender.

f) Not confirming to specifications or conditional tender.

g) Received after expiry of the due date & time.

h) Received by telex or telegram or fax.

i) Submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent

practices issued by GETCO, Govt. of Gujarat or its Public Sector under taking.

Tender not fulfilling all the above conditions and those specified in the documents

attached or incomplete in any respect are liable to rejection.

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Qualification Requirement

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Qualification Requirement

1 Registration : Bidder quoting for the bid shall have to be registered in appropriate

manner with Central / State Government Department, Indian Railways, Semi-

Government Organization, Public Sector Undertaking (PSU), Municipal

Corporation, Urban Development Authority.

• Valid documentary proof of registration shall be submitted.

• Consultants blacklisted by Govt/PSU shall not be eligible..

2 Experience Bidder should have shall have a minimum of 5 years of experience in

providing consultancy services for Government / Semi-Government / PSU

organizations and successfully completed similar nature of structural consultancy

works within the last 5 years, amounting to Rs. _______ lakh (50% of Estimated

cost of consultancy work) ending on initial stipulated last date of submission of

• The past experience in similar nature of work should be supported by certificates

issued by the client’s organization. In case the work experience is of Private sector,

the completion certificate shall be supported with copies of the Letter of Award/

Contract Agreement and Corresponding TDS Certificates. Value of work will be

considered commensurate with the value of fee received as per TDS Certificates

compared to agreed consultancy fee with client.

• Joint-venture / consortia of firms / companies and foreign bidders are not eligible to

quote for the tender.

• The bidders submitting experience certificate for the works done in joint venture

(JV)/consortium with other firms/companies, their proportionate experience to the

extent of its share in the JV/consortium or work done by them shall only be allowed

on submitting the valid proof of their share/ work done.

 Credentials and Team Strength: -

The Structural Consultant shall have an in-house team comprising: At least one

Postgraduate Structural Engineer, Qualified Engineers with relevant experience in:

Structural analysis, Design and detailing, Valid professional registrations / licenses

(where applicable), a Draftsman for preparation of drawings.

 Licensed Software requirements: -

The Structural Consultant shall possess valid licensed versions of relevant design and

drafting software, including but not limited to: AutoCAD, STAAD Pro, ETABS,

SAFE. The software shall be appropriate to the nature and complexity of the project.

 Association with Sub-Consultants: -

The Structural Consultant may engage specialized sub-consultants, if required, for

services such as: Architecture, Interior Design, HVAC, Lifts, Fire-Fighting Systems,

Landscaping. However: A detailed list of sub-consultants shall be submitted,

including: Qualification, Registration details, Scope of work.

16 Quality Assurance

The primary Structural consultant shall remain fully responsible for the overall design and

3. Solvency : Latest bank solvency certificate ( not more than 1 year old of tender

publish as on date) from any Nationalized/Scheduled Bank of a sum of minimum

20 % of the estimated cost shown in the tender. The solvency should be in the

name of “To Whomsoever it may concern” or “GUJARAT ENERGY

TRANSMISSION CORPORATION LIMITED (GETCO)”.

The Minimum Average annual turnover for last 3 years shall be Rs.(20% of Estimated cost

of consultancy work) from consultancy services (in India operations only) and a

positive Net Worth, from last three financial years. The requisite Turn Over shall be

duly certified by a Chartered Accountant with his Seal/ signatures and registration

• In case of Companies/Firms less than 3 years old, the Minimum Average annual

financial turnover shall be worked out for the available period only.

• The bidders are required to upload page of summarized Balance Sheet (Audited)

and also page of summarized Profit & Loss Account (Audited) for immediate last

4 Provident Fund Code: Separate provident fund code number towards firm

registered with Regional P. F. Commissioner.

5 Profit & Loss Account Statement: The Bidder should submit certified Xerox

audited copy of the Balance sheet with profit and loss account of last three Years.

6 Nature of Firm : Attested copy of Partnership Deed with recent Form-G

obtained from Registrar of firms for the current year, Power of Attorney, if

any, for signing the bid documents in case of partnership firm & self-affidavit for

proprietorship firm. In case the Form-G is not available for current year Affidavit

cum Undertaking of the firm declaring no change in Form-G is to be

submitted.However this affidavit cum undertaking should be executed only by

partnership firm. The party shall be liable to give fresh affidavit cum undertaking,

after completion of its one year. All such documents shall have to be NOTARISED.

7. Goods & Service Tax (GST) Registration: The Bidder shall be registered

under the GST Act and a certified copy of such registration under the GST

act indicating the GSTIN shall have to be submitted along with the bid by the

8. I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card

(Minimum Design Criteria for Civil & Structural Consultancy Works)

The following minimum design criteria shall be mandatorily followed for preparation of all civil

and structural designs, drawings, and documents. For special or complex projects, additional

project-specific criteria may be issued separately by the Engineering Department.

All civil and structural designs shall:

17 Quality Assurance

o Conform to latest applicable Indian Standard (IS) Codes.

o Consider approved/tender drawings and inputs from Electrical discipline.

o Ensure safety, serviceability, and durability of structures.

o Exposure conditions shall be considered as per IS

o Suitable for actual site conditions and verified inputs.

o Be economical, constructible, and suitable for long-term operation and

2. Design Basis Report (DBR)

For major works a Design Basis Report (DBR) shall be prepared. Which shall Include:

o Applicable IS codes.

o Design philosophy.

o Load assumptions and combinations.

o Soil parameters.

o Material grades.

o Seismic and wind criteria.

The DBR shall form the basis of design; however, additional code provisions shall be

adopted during detailed design wherever required.

3. Soil Investigation

Structural design shall be based on approved soil investigation report, and following

parameters shall be considered:

o Safe bearing capacity (SBC).

o Soil classification

o Ground water table.

o Earth pressure parameters.

o Soil liquefaction

o Soil Scouring

Foundation type and depth shall be decided based on Site Contour, soil report and

structural requirement.

4. Loads Consideration

The following loads shall be considered as applicable:

o Dead Load: Self-weight of structure, finishes, equipment, ducts, cable trays, etc.

o Live Load: As per IS 875 (Part 2) and functional requirements.

o Wind Load: As per IS 875 (Part 3).

o Earthquake Load: As per IS 1893 (latest revision).

o Special Loads: Equipment loads, crane loads (where applicable), surcharge loads,

short-circuit forces for switchyard structures.

5. Load Combinations

Load combinations shall be considered as per:

o IS 456 (for RCC structures)

o IS 1893 (for seismic combinations)

o IS 802 (switchyard structures, where applicable)

Governing load combinations shall be clearly identified in design calculations.

6. Seismic & Wind Design

18 Quality Assurance

o Structures shall be designed for seismic forces as per IS 1893 with Parameters such

as: Seismic zone, Importance factor, Response reduction factor, & Soil type (shall

be considered based on code and soil report).

o Wind load shall also be evaluated and compared with seismic effects

7. Structural System & Analysis

o Buildings shall generally be designed as RCC framed structures, unless otherwise

o Structural analysis shall be carried out using licensed standard software (STAAD /

ETABS or equivalent)

o Ductile detailing shall be provided as per IS

o Foundation shall be designed for governing load combinations

o checks shall be carried out:

 bearing capacity

 Settlement - shall be within permissible limits as per relevant IS codes.

 Sliding/Overturning

 Shear and punching shear

 Uplift / buoyancy (where applicable)

 Compression, Tension and lateral strength check for pile foundation

 Safety against scouring on pile foundation.

9. Retaining / Protection Structures

Retaining, revetment, level diff, or gabion walls shall be designed considering:

o Earth pressure

o Surcharge loads

o Seismic effects

Type of wall (cantilever / counterfort / others) shall be selected based on site conditions

10. Drawings & Submission Requirements

o Drawings shall be submitted in a systematic sequence with forwarding letter.

o All drawings and calculations shall be signed and stamped.

o Revision control shall be properly maintained.

o Detailed procedure is provided in ‘Annexure-III’.

11. Proof Checking

o Proof checking shall be mandatory for: Multi-storey buildings, Special foundations /

tower structures, & Complex or critical structures.

o For other works, proof checking may be carried out if required.

o Proof checking shall be done through IIT/NIT or Government Engineering Colleges

and equivalent Government Institutes only.

12. Responsibility of Consultant

o Consultant shall be fully responsible for: Structural safety, Code compliance, &

Accuracy of drawings and calculations.

o Any discrepancies noticed during review shall be promptly clarified and corrected.

19 Quality Assurance

(Standard Procedure for Design & Drawing Submission)

The following procedure shall be mandatorily followed for submission and approval of all civil

and structural designs.

1. Preliminary Architectural Plan

o The Consultant shall prepare and submit a preliminary schematic / conceptual

architectural plan to the concerned field office.

o The plan shall be reviewed and approved by the competent authority at field level.

o While approving, field office shall ensure:

 Suitability with site conditions and available land.

 Compliance with substation layout and operational requirement.

 Adequate provision for: Panels and equipment, Cable trenches and

openings, & Staff facilities and access.

The approved architectural plan shall be submitted to the Engineering Department as a

reference for further design stages.

2. Design Basis Report (DBR)

o The Consultant shall submit a Design Basis Report (DBR) for review and approval.

o Approval of DBR shall be mandatory before proceeding to structural

analysis/modeling.

3. Structural Design Model

o After approval of Architectural Plan and DBR, the Consultant shall develop the

structural design model.

o The model shall be submitted to the Engineering Department along with: Approved

architectural plan, & Approved DBR.

o The model shall be reviewed and approved before proceeding to detailed drawings.

4. Detailed Structural Drawings

o Upon approval of the design model, the Consultant shall submit: Detailed structural

drawings (foundation, columns, beams, slabs, etc.), & Design calculations for key

structural elements

o Drawings shall be consistent with the approved design model and analysis results.

o Final approval shall be accorded by the Engineering Department.

5. Third-Party Vetting/ Proof Checking

o Proof checking shall be carried out for critical/special structures as defined in the

main circular. In such cases:

 The Consultant shall complete the Architectural Plan approval and DBR

 Thereafter, the design model, calculations, and drawings shall be submitted

to a Government-approved proof checking agency (IIT/NIT or equivalent).

 Proof checking report and vetted drawings shall be submitted to

Engineering Department for final approval.

20 Quality Assurance

o The Consultant shall ensure that GETCO (concerned field office and Engineering

Department) is kept informed during the entire proof checking process.

o All communications with the proof checking agency, including: submission of design

documents, queries raised by the agency, clarifications and compliance submitted

by the Consultant shall be shared with GETCO simultaneously (through CC in emails

or official correspondence).

o The Consultant shall ensure full transparency in the proof checking process.

6. General Instructions

The following shall be strictly complied with:

o Submissions shall be made stage-wise; complete drawings shall not be submitted in

a single stage.

o Each stage shall be submitted only after approval of the previous stage.

o All submissions shall include a formal forwarding letter.

o All drawings and design documents shall: Be signed and stamped by the Consultant,

be properly indexed and documented, Include revision/version control.

o In case of proof checking: Documents shall also bear certification of the proof

checking agency.

o Drawings shall: Be submitted to proper scale, Include all necessary details for

o Soft copies: AutoCAD files and relevant design files shall be submitted along with

final approved drawings.

7. Compliance Requirement

o Incomplete or non-sequential submissions shall not be considered for review.

o Any deviation from the above procedure shall require prior approval of Engineering

All the documents to be submitted in soft copy shall be self-attested/notarized

Signature of Contractor Supt Engineer

GETCO, Circle Office, Jambuva

21 Quality Assurance

For Partnership firm only

AFFIDAVIT CUM UNDERTAKING

(On Rs.300/- stamp paper duly notarized)

We, Shri __________________ (names of all partners and POA holder) of M/s.

__________ (name of partnership firm) having registered place of business at

______________ do hereby solemnly state and affirm on Oath as under:

1. That Form G up to last entry dated __________ has been submitted to GETCO

2. That since this Form G is not of current year, it is affirmed that whatever

entries specified by Registrar of Firms in this submitted Form G is true and

correct and that, there is no any modification or change in any of the partners

or other details. It is further affirmed that we are liable & bound to disclose

to GETCO immediately, if there is any change and/or modification in

partnership of this firm.

3. That if GETCO finds any undisclosed modification/amendment in partners or

other details at any time, then they shall be entitled to take any legal action

against us / partnership firm. GETCO shall be empowered to stop-deal and

/or black-list our firm for any contract, at such instances.

4. That whatever stated in aforesaid paras and contents therein are true and

correct and shall be binding on all the partners of this partnership firm, which

includes their heirs, representative, assigness, executors etc.

Hence solemnly affirmed on this _________day of ______ months of 20_______at

(name & sign of all

partners / or POA

22 Quality Assurance

For Proprietorship firm only

Self Affidavit for proprietorship firm

(On Rs.300/- stamp paper duly notarized)

I the undersigned _________________________________ hereby solemnly declare

on oath that I am the sole proprietor of the firm ________________________ . The

proprietorship concern is solely owned, managed and controlled by me.

The signature appearing in the contract agreement is signed by me and is true.

I hereby state that whatever is stated herein above is true and correct to the best of

my knowledge and belief.

Hence solemnly affirmed on this _____ day of ___________ of

23 Quality Assurance

GENERAL CONDITIONS OF CONTRACT

24 Quality Assurance

(C) GENERAL CONDITIONS OF CONTRACT

1. Definitions:

(a) The Contract means the documents forming the tender and acceptance thereof, together

with the documents referred to therein or individual work order in the case of term contract,

including these conditions, schedules and / or additional conditions attached to the form of

tender or individual work, order, rate schedule, the specifications and the drawings and all

these documents as applicable taken together shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender, the applicable schedules and/or

additional conditions and the specifications and/or drawings as issued to the contractors

for the purpose preparing tender.

(c) The expression “works” or “work” when used in the conditions of contract shall, unless

there be something in the subject or context repugnant to such construction means, the

works or the work contracted to be executed under or in virtue of the contract whether

original or altered.

(d) The “Contractor” means the individual or firm or company, whether incorporated or not,

undertaking the works and shall include his or its legal personal representative, successors

and permitted assignees.

(e) “Corporation” means the Gujarat Energy Transmission Corporation Ltd. and the “Accepting

Officer” means the officer who is authorized to sign and signs the contract on behalf of the

(f) The letter “EE” means Executive Engineer who in the case of measurement and lump sum

contract, direct the contractor and the letters “ACE” means “Add Chief Engineer” and “CE

” means “Chief Engineer” who administers and in the case of the term contracts directs the

(g) The “Engineer-in-charge” means all officers of the Corporation appointed by the Chief

Engineer to supervise the works or part of the works.

(h) “Approved” and “Directed” means the approval or direction of the Chief Engineer to Supdt.

Engineer or the person deputed by him for the particular purpose.

(i) “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.”

means the American Standards as issued by the American Standard Institutions and “I.S.”

means the “Indian Standards” as issued by the Indian Standards Institutions. Wherever the

above-mentioned abbreviations are preferred to, in the specifications and / or work orders,

they mean the addition with all amendments current at the date of issue of tender

documents of work orders.

In the case of measurement and terms of contracts “Specifications” means those contained

in Gujarat Energy Transmission Corporation Ltd. schedule together with any amendments

etc. embodied in the tender documents, “Drawings” refer to those accompanying the tender

documents and/or any work orders referred therein.

(j) The “Contract Sum” means the sum accepted or the sum calculated in accordance with

the prices accepted in the tender and/or the contract rate as payable to the contractor for

the full and entire executing and completion of works.

(k) “The date of completion” is the date or dates of completion of the work or any part of the

works set out or ascertained in accordance with the individual work orders and the tender

documents or any subsequent agreed amendments thereto.

(l) GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act,

GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT

Act, 2017and all related ancilliary legislations.

(j) 'Owner' shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of

its group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL UGVCL and shall

include its legal representatives, successors and assigns.

2. Security Deposit

25 Quality Assurance

The contractor shall, within 10 days of the issue of Letter Of Intent, pay 5 % as Security Deposit;.

The Bank Guarantee from schedule bank in lieu of cash or government securities towards Security

Deposit will be accepted providing amount of Security Deposit payable exceeds Rs. 10,000/- .All

damages, costs, charges, expenses and other sums which may be or may become due or payable

by the contractor to the Corporation under the terms of the contract may be deducted from the

cash in the proceeds of sale of the Securities/Bank Guarantee to deposited (which the officer or

person to whom the same may be endorsed as aforesaid is hereby authorized to sell / to encash

for that purpose) or from the interest of any such securities of from any sums due or which may

become due to the contractor by the Corporation or from the whole or the balance unpaid as

aforesaid of the encash securities so deposited being repaid or transferred and returned as may

be to contractor after the date on which the final bill is paid or after the expiry of the date up to

which the contractor has to maintain the work in good order whichever is later.

“For Water Proofing Treatment:-

The contractor shall submit performance guarantee of the waterproofing item at the rate

of 20% of cost of item of work order in the form of DD or in the form of BG of Schedule

Bank / Nationalized Bank in favor of GETCO (A/c Agency) for a period of 5 years from

actual date of completion of work on non-judicial stamp paper of appropriate value in

approved format of GETCO. In the event of unsatisfactory performance of waterproofing

work, the agency shall carry out necessary remedial/rectification works that may be

necessary in the opinion of GETCO at no extra cost, failing which BG shall been cashed

by GETCO. The BG shall be released only after satisfactory completion of performance

period of 5 years.”

“For Anti-termite Treatment:-

The contractor shall submit performance guarantee of the anti-termite treatment item at

the rate of 20% of cost of item of work order in the form of DD or in the form of BG of

Schedule Bank / Nationalised Bank in favour of GETCO (A/c Agency) for a period of

years from actual date of completion of work on non-judicial stamp paper of appropriate

value in approved format of GETCO. In the event of unsatisfactory performance of anti-

termite treatment work, the agency shall carry out necessary remedial/rectification works

that may be necessary in the opinion of GETCO at no extra cost, failing which BG shall be

encashed by GETCO. The BG shall be released only after satisfactory completion of

performance period of 5 years.”

3. Penalty for the delay

The time limit allowed for carrying out the work as entered in the tender shall strictly

observed by the contractor and shall be reckoned on the 10th day of issuance of LOI. The

work shall throughout the stipulated period of contract proceeds with due diligence (time

being deemed to be essence of contract) and for delay, the contractor shall pay

compensation @ 0.5% plus taxes as applicable per week or part thereof on delayed portion

subject to maximum 10% plus taxes as applicable of the Total contract value of the civil

works (End cost with taxes & cess as applicable). For calculating the delayed portion, date

of work completion mentioned in work completion certificate shall be considered.

In event of failure of the contractor to pay the amount of penalty as demanded, the Owner

shall be entitled to deduct the amount of penalty for delay from the amounts payable under

any other contract with the GUVNL and its subsidiary companies i.e. GETCO, GUVNL,

GSECL, MGVCL, DGVCL,PGVCL, UGVCL. It is permissible for the owner to adjust the

amount of Penalty of delay against any bank Guarantee furnished by the contractor under

this contract or any other contract with GUVNL and/or its subsidiary companies.

26 Quality Assurance

4. Action when whole of Security Deposit is forfeited

In any case in which under any clause or clauses of this contract the contractor shall have tendered

himself to pay compensation amounting to the whole of his security deposit (whether paid one sum

or deducted by installments) or in the case of abandonment for the work owing to serious illness

or death of the contractor or any other cause, the Executive Engineer on behalf of the Corporation,

shall have powers to adopt, (a) below and any of the following courses under (b) and (c) as he

may deem best suited to the interest of the Corporation.

(a) To rescind the contract (for which rescission notice of 10 days) in writing to the

contractor under the hand of the Executive Engineer shall be conclusive evidence and in

that case the security deposit of the contractor shall stand forfeited and absolutely at the

disposal of the Corporation.

(b) To employ labour paid by the Corporation, to supply materials to carry out of the

works or any part of the works debiting the contractor with the cost of the labour and the

price of the materials (as to the correctness of which cost and price the certificate of the

Executive Engineer shall be final and conclusive against the contractor) and crediting him

with value of the work done, in all respects in the same manner and at the same rates as

if it had been carried out by the contractor under the terms of this contract and in that case

the certificate of the Executive Engineer as to the value of the work done shall be final and

conclusive against the contractor.

(c) To order that the work of the contractor be measured up and to take such part

thereof, as shall be unexecuted, out of his heads and to give it to another contractor to

complete, in which case, any expenses, which may be incurred in excess of the sum, which

would have been paid to the original contractor, if the whole work had been executed by

him as to the amount of which excess expenses the certificate in writing of the Engineer-

in-charge shall be final, conclusive and shall be borne and shall be paid by the original

contractors and shall be deducted from any money due to him by the Corporation under

the contract or otherwise from his security deposit of the proceeds sale thereof or a

sufficient part thereof.

In the event of the above courses being adopted by the Executive Engineer the

contractor shall have no claim to compensation for any loss sustained by him by reason of

his having purchased or procured any materials or entered into any engagements or made

any advances on account of or with a view to the execution of the work or the performance

of the contract. And in case the contract shall be rescind under the provision aforesaid, the

contractor shall not be entitled to recover or be paid any sum for any works thereof actually

performed by him under this contract unless and until the Executive Engineer shall have

certified in writing the performance of such works and the amount payable to him in respect

thereof and he only be entitled to be paid the amount so certified.

5. Notice for unsatisfactory progress

If the progress or a particular portion of the work is unsatisfactory the Executive Engineer whose

decision shall be final, shall notwithstanding that the general progress of work is satisfactory; be

entitled to take action under Clause 4(c) after giving the contractor 10 days notice in writing and

the contractor will have no claim for compensation for any loss sustained by him owing to such

6. Action in the case of Default by Contractor

If any case in which any of the powers conferred upon the Executive Engineer by Clauses 4 and

5 hereof, shall have exercised and the same shall not have been exercised, the non exercised

thereof shall not constitute a waiver of any of the conditions hereof and such powers shall not

withstanding be exercisable in any further case of default by the contractor for which, by any

clauses hereof, he is declared liable to pay compensation amounting to the whole of his security

deposit and liability of the contractor for past and future compensation shall remain unaffected in

27 Quality Assurance

the event of the Ex. Engineer taking action under sub clause (a) or (c) of Clause 4 he may, if he

so desires, take possessions of all or any tools, plants, materials, and stores in such upon the work

or the site thereof belonging to the contractor, or procured by him and intended to be used for the

execution of the work of any part thereof paying for allowing for the same in account at the contract

rates, or in the case of a contract rates not being applicable to current market rates to be certified

by the Executive Engineer whose certificate thereof shall be final. In the alternative, the Executive

Engineer may by notice in writing to the contractor or his clerk of works, foremen or other

authorized agent, require him to remove such tools, plants, materials or stores from the premises

within a time to be specified in such requisition to decisions to the contractor failing to comply with

any such requisition, the decision of the Executive Engineer as to the expenses of any such

removal and the amount of the proceed and expense of any such sale, be final and conclusive

against the contractor.

lf the Contractor shall neglect to execute the works with due diligence and expedition or shall

refuse or neglect to comply with any reasonable order given to him, in writing by the Engineer in

connection with the works or shall contravene the provisions of the Contract, the Owner may give

notice in writing to the Contractor to make good the failure, neglect or contravention complained

of. Should the Contractor fail to comply with the notice within thirty (30) days from the date of

serving the notice, then and in such case the Owner shall be at liberty to employ other workmen

and forthwith to execute such part of the works as the Contractor may have neglected to do or if

the Owner shall think fit, without prejudice to any other right he may have under the Contract to

take the work wholly or in part out of the Contractor’s hands and re-contract with any other person

or persons to complete the works or any part thereof and in that event the Owner shall have free

use of all Contractor’s equipment that may have been at the time on the Site in connection with

the works without being responsible to the Contractor for fair wear and tear thereof and to the

exclusion of any right of the Contractor over the same, and lf the sum thot the Contractor is

entitled to be paid plus the costs incurred by the Owner in completing the works, exceeds

the Contract Price or the entire works if entire works have been completed or the price for

port of the works if part of the works have been completed. the Contractor shall be liable

for such excess.

lf such excess is greater than the sums due to the Contractor, the Contractor shall pay the

balance to the Owner and if such excess is less than the sums due to the Contractor, Owner

shall pay the balance to the Contractor. For facilitating such payment. Owner shall encase

the Bank Guarantees of Contractor available with Owner/s and retain such other payments

due to the Contractor under the Contract in question or any other Contract that the Owner/s

may have with the Contractor. Such payment of excess amount shall be independent of the

liquidated damages for delay which the Contractor shall hove to pay if the completion of works is

7. Extension of Time Limit

If the contractor shall desire an extension of the time limit for completion of the work on the ground

of his having been unavoidably hindered in it’s execution or on any other ground, he shall apply in

writing to the Executive Engineer and the Executive Engineer may, if in his opinion there are

reasonable grounds for granting extension, recommend such extension as he may think necessary

or proper. The decision of the competent authority in this regard shall be final and binding to the

contractor. Any delay attributed to Corporation shall be compensated only by way of extending the

8. Completion Certificate

On completion of the work the Contractor shall be furnished with Completion Certificate by the

Executive Engineer of such completion but no such certificate shall be given nor shall be the work

considered to be complete until works are taken over and/or duly tested and put to operative as

the case may be, nor until the work shall have been measured by the Engineer-In-Charge or where

28 Quality Assurance

the measurement have been taken by his subordinated until they have received the approval of

the Executive Engineer the said measurement being binding and conclusive against the

9. Effect of the Certificate

No payment shall be made for any work estimated to cost less than Rs.1,000/- till after the whole

of said work shall have been completed and certificate of completion given. But in the case of

works estimated to cost more than Rs.1,000/- Contractor shall on submitting a monthly bill thereof,

be entitled to receive payments. Proportionate to the part of the work then approved and passed

by the Engineer-in-charge, whose certificate of such approval and a passing of the sum requiring

bad, unsound, imperfect or unskillful work to be removed and taken away and reconstructed or

rejected nor shall any such payment be considered as admission of the due performance of the

contract or any part thereof in any respect of the accruing of the claim nor shall conclude,

determine or effect in any way the powers of the Engineer-in-charge as to the final settlement and

adjustment of the accounts otherwise or in any other way, vary or affect the contract. The final bill

shall be submitted by the contractor within one month of the date fixed for completion of work.

Otherwise the certificate of Engineer-in-charge of the measurement and of total amount payable

Otherwise the certificate of Engineer-in-charge of the measurement and of total amount payable

for the work shall be final and binding on all parties.

10. Payment to Contractors

The rates for several items of works estimated to cost more than Rs.1,000/- agreed to within shall

be valid only when the item concerned is accepted, having been completed full, in accordance

with the sanctioned specification. In case, where the items of the work, are not accepted, as so

completed the Engineer-in-charge, may make payment on account of such items at such reduced

rates, as he may consider reasonable in the preparation of final or running accounts bills.

The Bill shall be submitted by the contractor each month on or before the date fixed by the

Engineer-in - charge, for all works, executed in the previous month and the Engineer-in-charge

shall take or cause to be taken the requisite measurement for the purpose or having the same

verified and the claim so far as it is admissible, shall be adjusted, if possible, within ten days from

the presentation of the bills. If the contractor does not submit the bill, within the time fixed, as

aforesaid, the Engineer-in-charge may depute a subordinate to measure up the said work in the

presence of the contractor or his duly authorized agent, whose counter signature in the

measurement shall be sufficient warrant and the Engineer-in-charge may prepare a bill from such

list which shall be binding on the contractor in all respects. GETCO shall make effort for the

payment of bills (RA & final bills) as early as possible, however no interest is payable on bill amount

if there is delay in payment of GETCO for whatever reason.

The company has decided to make payment to suppliers/contractors through RTGS/NEFT by

transfer of funds instead of cheques through regular courier service/RPAD the payment shall be

released to your bank account through RTGS.

Therefore, the suppliers/contractors are requested to furnish the following details in original letter

head with cancelled cheque.

1. Account Number

2. Type of account

4. Branch name & address

5. Contact no. of the branch

7. One cancelled cheque

29 Quality Assurance

12. Supply of Materials to Contractor

If the specification of the estimated work provides for use of any special description of material to

be supplied from the Corporation’s Stores or if it is required that the contractor shall use certain

stores to be provided by the Engineer-in-charge (such material and stores and the prices to be

charged thereof as here in after mentioned being so far as practicable for the convenience of

contractor but not so as in any way to control, the meaning or effect of the contract specified in

otherwise or from the security deposit or the proceeds of sale thereof if the deposit is held in

Government Securities the same or a sufficient portion thereof, shall be sold for the purpose. All

materials supplied to the contract shall remain the absolute property of Corporation and shall on

no account be removed from the site of the work and shall at all time be open to inspection by the

used by him or for any wastage in or damage thereto. The contractor shall be responsible for the

loss, destruction or deterioration of the materials, stores or articles supplied to him by the

Corporation even if such loss, destruction or deterioration has occurred under any circumstances

whatsoever beyond his control as if the materials, stores or articles so supplied were his property.

13. Works to be executed in accordance with specifications, drawings, orders etc.

The contractor shall execute in whole and every part of work in the most substantial and

workmanlike manner and both as regarding materials and in every other respect in strict

accordance with the specification. The Contractor also shall confirm exactly, fully and faithfully to

the designs, drawings and instructions in writing relating to the work signed by the Engineer-in -

charge and lodged in his office and to which the contractor shall be entitled to have access for the

purpose of Inspection at such office, or in the site of the work, during office hours and the

contractor shall, also if he so requires, be entitled at his own expenses to make or cause to be

made copies of the specification, and of all such designs, drawings and instructions as aforesaid.

14. Alteration in Specifications and Designs not to invalidate Contracts.

The Executive Engineer shall have powers to make any alteration, or addition to the original

specification designs, and instructions that may appear to him to be necessary or advisable during

the progress of the work and the contractor shall be bound to carry out the work in accordance

with any instructions in this connection which may be given to him in writing, signed by the

Engineer-in-charge and such alterations shall not invalidate the contract. Any additional work

which the contractor may be directed to do in the manner above specified as part of the work shall

be carried out by the contractor on the same conditions in all respect on which he agreed to do

the main works, and at the same rates as are specified in the tender for the main work. Where,

however, the works is to be executed according to the designs, drawing and specifications

recommended by the contractor and accepted by the competent authority, the alteration above

referred to shall be within the scope of such designs, drawings, and specifications appended to

15. Rates for works not entered in Estimate or Schedule of Rate of the District

If the additional and altered work includes any class of work for which no rate is specified in this

contract, then such class of work shall be carried out the rates entered in the Schedule of Rates

of the Division or at the rate mutually agreed upon between the Executive Engineer and the

contractor, whichever are lower. If the additional or altered work for which no rate is entered in the

Schedule of Rates of the Division is ordered to be carried out before the rates agreed upon then

the contractor within seven days of date of receipt by him of the order to carry out the work inform

the Executive Engineer for the rate which in his intension to charge for such class of work and if

the Executive Engineer does not agree to this rate he shall be noticed in writing be at liberty to

cancel his order to carry out such class of work and arrange to carry it out in such manner as he

30 Quality Assurance

may consider advisable provided always that if the rates shall have been determined as lastly here

in before mentioned then in such case he shall only be entitled to be paid in respect of the work

carried out or expenditure incurred by him prior to the date of the determination of the rate as

aforesaid according to such rate or rates as shall be fixed by the Executive Engineer. In the event

of dispute, the decision of the Superintending Engineer of the Circle will be final.

16. Extension of Time Limit in consequence of Addition or Alteration.

The time limit for the work shall be extended in the proportion that the increase in its cost

occasioned by alterations or additions bears to the cost of the original contract work and the

certificate of the Engineer-in-charge as to such proportions shall be conclusive. No compensation

shall be payable for Alternation in or Restriction of Work to be carried out. If at any time, after the

execution of the contract documents the Engineer-in-charge shall, for any reason whatsoever,

require the whole or any part of the work, as specified in the tender, to be stopped for any period

or shall not require he whole or part of the work to be carried out at all or to be carried out by the

contractor, he shall give notice in writing of the fact to the contractor who shall thereupon suspend

or stop the work totally or partially as the case may be in any such case, except as provided here

under the contractor shall have no claim to any payment or compensation what so ever on account

of any profit or advantage which he might have derived from the execution, of the work in full but

which he did not so derive in consequence of the full amount of work not having been carried out

or on account of any loss that he may be put to on account of materials purchased or agree to be

purchased or for unemployment of labour recruited by him. He shall not also have any; claim for

compensation by reason of any alterations having been made in the original specification,

drawings, designs and instructions which may involve any curtailment of the work as originally

17. No claim to compensation on account of loss due to delay in supply of

materials by Corporation.

The contractor shall not be entitled to claim any compensation from Corporation for the loss

suffered by him on account of delay by Corporation in the supply of materials entered in Schedule-

A where such delay is caused by: Difficulties relating to supply of railway wagons

I. Force Majure

III. Any other reasonable cause beyond the control of Corporation including Shortage of materials

to be supplied by the Corporations & difficulties in time by reaching at the site of any materials

equipment. In the case of such delay in the supply of materials, Corporation shall grant such

extension of time for the completion of the works as shall appear to the Executive Engineer to be

reasonable in accordance with circumstances of the case. The decision in the Executive Engineer

as to the extension of time shall be accepted as final by the contractor.

18. Time Limit for Compensation Claims

Under no circumstances, whatsoever, shall the contractor be entitled to any compensation from

Corporation on any account unless the contractor has claimed in writing to the Executive Engineer

within one month of the cause thereof.

19. Action and Compensation payable in case of Bad Work

If at any time, before the security deposit is refunded to the contractor, it shall appear to the

Executive Engineer or his subordinate in charge of the work that any work has been executed with

unsound, imperfect or unskillful workmanship or with materials of inferior quality or that any

materials or articles provided by him for the execution of the work are unsound or of a inferior

quality to that contracted for or are otherwise not in accordance with the contract, it shall be lawful

31 Quality Assurance

for Engineer-in-charge to intimate this fact in writing to the contractor and then no withstanding the

fact that the work, materials or articles complained of, may have been inadvertently passed,

certified and paid for, the contractor shall be bound forthwith to rectify or remove and reconstruct

the work so specified in whole or any part, as the case may require or if so required shall remove

the materials or articles so specified and provided other suitable materials or articles at his own

charge and cost, and in the event of his failing to do so within a period to be specified by the

Engineer-in-charge in the written intimation aforesaid the contractor shall be liable to pay

compensation at the rate of one percent on the amount of the estimate for every day, not exceeding

ten days during which the failure so continue and in the event of any such failure as aforesaid the

Engineer-in-charge may rectify or remove and re-execute the work or remove and replace the

materials or articles complained of, as the case may be, at the risk and expense in all respects of

contractor should the Engineer-in-charge consider that any such inferior work or materials as

described above may be accepted, or made use of, it shall be within his discretion to accept the

same as such reduced rates as he may fix thereof. Provided that in the case of any work of which

visible check is not possible, if the Engineer-in - charge or his subordinate in charge of the work

feels that such work has been executed with unsound, imperfect or unskillful workmanship or with

materials of inferior quality, he shall take sample tests at random, cost of which shall have to be

borne by the contractor and if after taking such test, part of such work is found to be defective in

any respect or to have been executed with materials of inferior quality, then the contractor shall be

paid for the whole work such amount as may be fixed by the office of the Engineer-in-charge on

the basis of the lowest quality of work found by him in such samples tests.

Sample Test shall mean:

(i) In relation to poles fixed as line supports, the token of one pole out of every 100 poles after

taking it out from its foundation for inspection.

(ii) In relation to any other work, such test as may be considered necessary, by the Engineer-in -

charge or his subordinate in charge of the work.

Explanation: II

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test and for

restoring tested work to its original condition.

20. Work to be opened to Inspection, Contractor or Responsible Agent to be

All works under execution or in course of execution in pursuance of the contract shall at all times

be open to the inspection and supervision of the Executive Engineer and his subordinate and

contractor shall at all times, during the usual working hours and at all other times at which

reasonable notice of the intension of the Executive Engineer or his subordinates to visit the works

shall have been given to the contractor, during which period either he should be present to receive

order and instruction, or have a responsible agent duly accredited in writing, present for that

purpose. Orders given to the contractor’s duly authorized Agent shall be considered to have the

same force and effect as if they had been given to the contractor himself.

21. Notice to be given before work is covered up.

The contractor shall give not less than 5 days notice in writing to the Executive Engineer or his

subordinates in charge of the work, before covering up or otherwise placing beyond the reach of

measurement of any work, in order that the same may be measured and correct dimensions

thereof, taken before the same is so covered up or placed beyond the reach of measurement and

shall not covered up or placed beyond the reach of measurement and work without the consent in

writing of Executive Engineer or his subordinate in charge of work, If any work shall be covered up

or placed beyond the reach without such notice having been given or consent obtained, the same

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shall be uncovered at the contractor’s expense, and in default thereof, no payment or allowance

shall be made for such work, or for the materials, with which the same, was executed.

22. Contractor’s Liabilities

The Contractor shall supply, at his own cost, all materials (except such special materials, if any as

may be supplied form the Corporation stored in accordance with the contract) plant, tools,

appliances, implements, ladders, cordage, tackles, scaffolding and any temporary works which

may be required for the proper execution of the work., in the original, altered or substituted form

and whether included in the specification or other document forming part of the contract or referred

to in these conditions or not and which may be necessary for the purpose of satisfying or complying

with the requirements of the Engineer-in-charge as to any matter on which under these conditions,

he is entitled to be satisfied or which he is entitled to require together with carriage thereof to and

from the work, the contractor shall also supply without charge, the requisite number of persons for

setting out works, and counting, weighting and assisting in the measurement of, examinations at

the time and from time to time of the work or materials, failing this, the same may be provided by

the Engineer-in-charge at the expenses of the contractor and the expenses may be deducted from

any money due to the contractor under the contract or from his security deposit or the proceeds of

sale thereof or of a sufficient portion thereof the contractor shall provide all necessary fencing and

light required to protect the public from accident and shall also be bound to bear expenses of

defense of every suit, action or other legal proceedings of law that may be brought by any person

for injury sustained. Owing to neglect of the above precautions and to pay any damage and costs

which may be awarded in any such suit, action or proceedings to any such persons or which may

with the consent of the contractor be paid in compromising any claim by any such person.

23. Contractor Liable for all Damages

Compensation for all damage done intentionally or unintentionally by contractor’s laborer, whether

in or beyond the limit of Corporation’s property, shall be estimated by the Executive Engineer, or

such other office, as he may appoint and the estimate of the Executive Engineer, subject to the

decision of the Superintending Engineer, on appeal, shall be final and the contractor shall be bound

to pay the amount of the assessed compensation demand, failing which, the same will be

recovered from the contractor as damages or deducted by the Engineer in charge from any sums

that may be due to or become due from Corporation to the contractor under this contract or

otherwise. The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person for injury sustained by him owing to neglect of

precautions to prevent the spread of fire and he shall also pay any damage and costs that may be

awarded by the court if in consequence.

24. Rescission of Contract and Forfeiture of Deposit.

The contractor shall not assign or sublet, without the written approval of the Engineer-in-charge

and if the contractor assign or sublet his contract, or attempt to do so or become insolvent or

commence any proceedings to be adjudicated as insolvent or make any composition with

creditors, attempt to do so, the Engineer-in-charge may, by notice in writing rescind the contract.

Also, if any bribe, gratuity, gift, loan, perquisite, reward or advantage pecuniary or otherwise shall

either directly or indirectly be given, promised or offered by the contractor or any of his servants,

or agents, or any person to the employee of Corporation in any way relating to his office or

employment or if nay such officers or persons shall become in any way directly or indirectly

interested in the contract, the Executive Engineer may, by 10 day’s notice in writing, rescind the

contract. In the event of a contract being rescinded the Security Deposit of the contractor shall

there upon stand forfeited and be absolutely at the disposal of Corporation and the same

consequences shall ensure as it the contract has been rescinded under clause 4 thereof and in

addition the contractor shall not be entitled to recover or be paid for any work thereof actually

performed under the contract.

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25. Compensation

All sums payable by a contractor by way of compensation under any of these conditions shall be

considered as a reasonable compensation to be applied to the use of Corporation, without

reference to the actual loss or damage sustained and whether any damage has not been

26. Change in the constitution of firm to be notified

In the case of tender by partners of a firm, any change in the constitution of firm shall be forthwith

notified by the contractor to the Executive Engineer for his information.

27. Works under direction of Superintending Engineer.

All works to be executed under the contract shall be executed under the direction and subject to

the approval of the Superintending Engineer of the Circle, Engineer-in-charge for the time being

who shall be entitled to direct at what point or points and in what manner they are to be commenced

and from time to time carried on.

28. Decision of Superintending Engineer to be final.

Except where otherwise specified in contract and subject to the power delegated to him by

Corporation under the Corporation’s rule, then in force the decision of the Superintending Engineer

of the Circle / EIC. for the time being shall be final, conclusive and binding on all of the specification,

designs, drawings and instructions herein before mentioned and as to the quality of workmanship

or material used on the or as to any other question, claim, right matter or thing whatsoever in any

way arising out of or relating to the contract, designs, drawings, specifications, estimates,

instructions, orders or these conditions or otherwise concerning, the works or the execution or

failure to execute the same, whether arising during the progress of the work or after the completion

or abandonment thereof.

29. Arbitration

‘ALL QUESTIONS, DISPUTES OR DIFFERENCES, WHATSOEVER WHICH MAY AT AN TIME

ARISE BETWEEN THE PARTIES TO THIS CONTRACT IN CONNECTION WITH THE

CONTRACT OR ANY MATTER ARISING OUT OF OR IN RELATION THERE TO, SHALL BE

REFERRED TO THE “GUJARAT PUBLIC WORKS CONTRACTS DISPUTES ARBITRATION

TRIBUNAL” AS PER THE PROVISIONS OF THE GUJARAT PUBLIC WORKS CONTRACTS

DISPUTES ARBITRATION TRIBUNAL ACT,

The reference to arbitration proceedings under this clause shall not:

a) Affect the right of the Engineer-in-charge to take possession of all or any tools, plants,

materials and stores, in or upon the work or site thereof or belonging to the contractor or

procured by him and intended to be used for the execution of the work or any part thereof.

b) Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor

in any work or from removing such materials to other place, during the period the work is

stopped or suspended in pursuance of notice given to the contractor under General

c) Entitle the contractor to stop the progress of the work or carrying out the additional or

altered work in accordance with the provision of General Conditions for the work where

there is no specification.

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d) Preclude the Corporation from getting the work done by another agency.

Neither party is entitled to bring a claim to arbitration latest by the thirty days after the

expiration of the defects liability period.

The provisions of the Arbitration & conciliation Act, 1996, Gujarat Public Works Contract

Disputes Arbitration Tribunal Act, 1992 and rules made there under shall apply to the

arbitration proceeding under this clause.

30. Stores to be obtained from Corporation

The Contractor shall obtain from the Corporation Stores, such articles as are mentioned in

Schedule ‘A’ which may be required for the work or any part of the work or in making up any articles

required there fore or in connection therewith, unless he has obtained permission in writing from

the Executive Engineer or obtained such stores and articles from elsewhere. The value of such

stores and articles as may be supplied to the contractor by the Engineer-in-charge will be debited

to the contractor in his account at the rate shown in the Schedule “A” attached the contractor and

if they are not entered in said schedule they shall debited to him at cost price which for the purpose

of this contract shall include cost of carriage and all other expenses whatsoever which may have

to be incurred in obtaining delivery of the same at the stores aforesaid and further overhead

charges 15% plus GST as applicable . The Contractor shall be responsible for the loss destruction

or deterioration of the materials, stores or articles supplied to him by the Corporation, even if such

loss destruction or deterioration has occurred under any circumstances whatsoever beyond his

control as if the material, stores or articles so supplied were his property. The contractor shall be

responsible for returning the residual materials after completion of the contract and if fails to return,

the balance material supplied to him by the Corporation, the cost of the residual materials will be

recovered form the contractor at the market rate or stock issue rate whichever be higher at the

time of materials account plus 15% plus GST as applicable.

31.1 Lump Sum in Estimate

When the estimate on which tender is made, includes lump sums in respect of parts of the works

the contractor shall be entitled to payment in respect of the items of works involved or the part of

the work in question at the same rates as are payable under this contract or such items or if the

part of work in question is not in the opinion of the Engineer-in-charge capable to measurement

the Engineer-in-charge may at his discretion pay the lump sum amount entered in the estimate

and the certificate in writing of the Engineer shall be final and conclusive against the contractor

with regard to any sum or sums payable to him under the provisions of the clause.

32. Lump Sum Tenders

Whenever lump sum tenders have been invited for building or other structures of the same type,

design, the contractor shall submit his bill stated in Clause No.11 and the Engineer-in-charge not

below the rank of Executive Engineer shall certify by general measurement or by other method

considered suitable to him, the value of work done and the contractor shall be paid monthly a sum

equal to 90% of the total value the work so certified, since the last payment, after deducting a part

or whole of the secured advance if not already paid for the materials utilized on the works. An

additional secured advance for any fresh materials brought on site will also be paid if certified by

the officer not below the rank of Executive Engineer. After the work is completed final bill would be

paid on the certification of officer not below the rank of Executive Engineer, that the work is done

according to drawing and specifications attached to the tender. If any additions and alteration have

been carried out, detailed measurements in respect thereof shall be recorded and extra payment

or deductions are regulated as per item rates quoted by the contractor while submitting the tender

and if there are any items in the additions and alterations for which the contractor has not quoted

a rate, the payment shall be as per Clause 15 above.

33. Action where no specifications.

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In the case of any class of work for which there is no such specifications as is mentioned in clause

1. such work shall be carried out in accordance with the divisional specifications and in there event

of there being no divisional specifications, the work shall be carried out in all respects in

accordance with the instructions and requirements of the Engineer-in-charge / consultant of the

Corporation etc.

34. Industrial Labour Laws

1. Wages to be paid and time of payment etc. by the Contractor:-

a) The contractor shall pay minimum wages as fixed under Minimum Wages Act

whichever is higher. The wages of every contract labour employed by him under

this contract shall be paid by him before the expiry of 7th day of the last day of the

month in respect of which the wages are payable (i.e. wages of a month have to be

paid by him in the first week of the next month). The payment shall be disbursed in

presence of Management Representative during the working hours in factory

premises and the contractor shall get the entries certified in the register of wages

by the Representative of the Corporation. Any default will result in cancellation of

contract forthwith or else the contractor shall be punishable to the extend of

Rs.100/- fine per each day.

b) The contractor shall give his telephone number and address to the Corporation so

that in case of labour trouble etc., the contractor can be contacted. The contractor

shall arrange to have his office outside the factory premises and the contractor keep

himself present through out the working hours.

a) Persons below the age of 18 years shall not be employed for the work.

b) No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.

c) Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

Abolition Act) for employing necessary manpower to be required by him. In the absence of

such license the contractor shall be liable to be terminated without assigning any reason

d) The contractor shall at his own expense comply with all labour laws and keep the

Corporation indemnified in respect thereof. Some of the major liabilities under various

labour and industrial laws which the contractor shall comply with are as under :

i. Payment of contribution of wages of employer’s contributions towards Provident Fund,

Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc.

at the rates made applicable from time to time by Government of Gujarat / Government of

India or other Statutory Authorities.

ii. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the office

of the Commissioner of Labour as per the Contract Labour Act (Regulation & Abolition).

iii. License Fee as prescribed under the contract Labour Act (Regulation and Abolition) and

Rules framed there under depending upon the number of workmen employed by the

iv. Paid leave facility and wages as per the provision of the Factories Act at the rate of one

day for every 20 days of working.

v. Identity cards as prescribed under the factories Act with photo affixed thereto, the same for

identification.

vi. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor’s employees arising out of any claim of

disputes under the Industrial Disputes Act – 1947 or any other laws.

vii. Provision of compensation in the case of accidental injury.

viii. Payment of crèche if the female labour employed is more than 30 numbers

ix. Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various Labour Las in force from time to time from Statutory

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Authorities like State Government / Government of India which the contractor shall have to

2. Provident Fund and Family Pension Scheme

The contractor shall submit along with his bill (month wise) a statement regarding deductions

against employees provident fund and family pension scheme in respect of each concerned

employees’ Provident Fund and Family Pension scheme at the rate of 12 % (or at the rates made

applicable by the Government from time to time) of the wages. Contractor’s contribution and his

workers contribution towards provident fund and family pension scheme shall be deposited by the

contractor with regional Provident Fund Commissioner, Ahmedabad.

3. Deposit Linked Insurance Scheme:-

The contractor shall have to deposit ½ % of the wages in-respect of employees who is a member

of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme with Regional

Fund Commissioner, Ahmedabad.

4. Administrative Charges:-

Administrative charges for maintaining Provident Fund Account shall be deposited by the

contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

5. Paid Leave Facility

Paid leave facility at the rate of one day for every 20 days worked by the contract laborer shall be

provided by the contractor to his workers. He shall maintain Leave records/ Leave Cards for

individual laborer which shall be duly verified and approved/ certified by the authorized officer of

the Corporation.

6. Workmen’s Compensation Fund and Employers Liability Insurance:-

The contractor shall cover all his employees under Workmen’s Compensation Fund and under the

Liability Insurance. The contractor shall employ adequate number of experienced staff at site for

daily supervision and for maintenance of various registers and records required under the law and

contract. No payment for supervision shall be admissible.

7. Contractor to Indemnify to the Corporation

The contractor shall indemnify and keep indemnified the Corporation and every officer and

employees of the Corporation and also Engineer-In-Charge and his staff against all actions,

proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection

with the matters referred in above clauses and elsewhere and against all actions, proceedings,

claims, demands, costs and expenses which may be made against the Corporation by any

workman/ employee of the contractor or any sub contractor and / or from any liability may arise to

any workman / employees of the contractor or any sub contractor under any laws, rules or

regulation having the force of law including but not limited to claims against the owner under

workman’s compensation Act, 1923. The employee’s Provident Act 1952, and / or the contract

Labour (Abolition and Regulation) Act 1979. The Corporation shall not be liable for or in respect of

or in consequence of any accident or injury to any workmen or other person in the employment of

the contractor or his sub-contractors, and the contractor shall indemnify and keep indemnified the

Corporation against all such damage and compensation and against all claims, demands,

proceedings costs, charges and expenses whatsoever in respect thereof or in relation thereto.

8. Workmen’s Compensation And Employer’s Liability Insurance:-

37 Quality Assurance

Insurance shall be affected for all the contractor’s for all the contractor’s employees

engaged in the performance of this contract. If any of the work is sublet to the sub-

contractor, the contractor shall require that he or his sub-contactor to provide workmen’s

compensation and employer’s liability insurance for the latter’s employees unless such

employees recovered under the contractor’s insurance.

9. The Corporation reserves the right to terminate this rate contract at any time during it

tendency without giving notice of termination or any reasons thereof.

10. The Corporation will be entitled to deduct directly form the bills, to be paid to the

Subcontractor and Labourers any sum or sums payable by contractor and which sum/sums

the Corporation is required to pay as a principal employer on account of contractor’s default

in respect of all liabilities referred to in above clauses.

11. Nothing in the contract document stated shall any wise constitute any workmen/

employees of the contractor or any sub-contractor as or to be workmen/employee of the

power, or place obligation or liability in respect of any such workmen/ employee upon the

NOTE: -The prevailing Act at the time of execution of work over and above act specified

herein shall be binding to the contractor

35. No Claim for Variation in Quantities of Work

Quantities shown in the tender are approximate and no claim shall be entertained

for quantities of work actually executed, being either more or less up to any extent than

those entered in the tender or less than those entered in the tender or estimate.

36. No Claim for Compensation for Delay in staring work

No compensation shall be allowed for any delay caused into starting of work on account of

acquisition of land and in the case of clearance for works or any delay in according sanction

37. No Claim for Compensation for delay in execution of work

No compensation shall be allowed for any delay, in execution of the work on account of

water standing in borrow pits or compartment. The rates are inclusive for hard or cracked

soil, excavation in mud, sub-soil water or water standing in borrow pit and no claim for an

extra rate shall be entertained unless otherwise expressly specified & mentioned in the

38. Entering upon or commencing any portion of work

The contractor shall not enter upon or commence any portion of work except with the

written authority or instructions of the Executive Engineer or his subordinate in charge of

the work, failing such the contractor shall have no claim to ask for measurement or payment

39. Method of Payment

Payment to contractors shall be made by A/c payee Cheque provided the amount exceeds

Rs.50/-. Amount not exceeding Rs.50/- will be paid in cash. Generally payment may take

30 to 60 days after passing of bills depending on availability of fund.

40. Acceptance of conditions on tendering for work.

Submission to tender or acceptance of work order shall imply acceptance of these

conditions of tender by contractor.

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41. Employment of Scarcity Labour

If government declares a state of scarcity or famine to exist in any village situated within

20kms of the work, the piece worker / contractor shall employ upon such part of the work

as are suitable for unskilled labour; any person certified to him by the Executive Engineer

or by any person to whom Executive Engineer may have delegated this duty in writing to

be in need of relief and shall be bound to pay such person wage not below the minimum,

which Government may have fixed in this behalf from time to time. Any implementation of

this clause shall be decided by the Superintending engineer / Engineer-in-Charge whose

decision shall be final and binding on the piece worker/contractor.

42 Employment of Technical Persons

The contractor who are registered under class ‘A’, ‘B’ and ‘C’ or such contractors who

executes the works of Rs.5 lakhs and above shall employ the technically qualified

personnel possessing minimum a Diploma of reconciled Technical institution, for executing

the work of the Corporation.

Date: Supdt Engineer (TR)

(Signature of Contractor) GETCO, Circle Office, Jambuva Vadodara.

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(D) GENERAL CONDITIONS OF CONTRACT

1.0 Contactor to inform himself fully:

The contractor shall be deemed to have carefully examined the work & site conditions, the

general conditions, the special conditions, specifications, schedules, drawings shall be

deemed to have visited the site of the works & to

have fully informed himself regarding the local conditions. Copy of Appendix V attached

with tender shall have to be filled up before quoting the rate, for confirmation of site visit. If

there shall have any doubts as to the meaning of any portion of these general conditions

or special conditions of the scope of work of the specifications or any other matter

concerning the contract, he shall in good time before submitting his tender, send for the

particulars thereof & submit them to the Engineer in writing in order that such doubt may

2.0 Data to be furnished by Contractor:

Prior to the commencement of work the contractor shall submit a bar chart showing detailed

programme for completing the work within time limit to the S. E. for approval within a week

of the date of LOI. No change in the approved plan & layout shall be carried out without

specific written approval of the Executive Engineer in charge.

3.0 Errors, Omissions & Discrepancies:

In all cases of errors, omissions, doubts or discrepancies in the dimensions, or

discrepancies in the drawings & items of work on specifications, reference shall be made

to the Executive Engineer whose elucidation & elaboration shall be considered as

authoritative. The contractor shall be held responsible for any error that may occur in the

work thorough lack of such reference.

1. Temporary structures may be erected by the contractor for storage sheds, offices, and

residential etc. for non-commercial use on land, handed over to him at his own expense &

with the permission of the Corporation. In any circumstances for constructing temporary

structures contractor’s use, Corporation free supply of materials shall not be made. If it is

found that Corporation’s free supply material are used for the works other than approved

drawings, it will be recovered at penalized rate.

2. The contractor shall preserve all existing vegetation such as trees on or adjacent, to the

works site which, do not interfere with the construction as determined by the Corporation.

3. The contractor shall take all possible precautions in felling trees authorized for removal

to avoid any unnecessary damage to vegetation & trees not to be felled & to structures or

to workmen, & shall be responsible for any damage if it occurs in such operations.

4. All produce from cutting of trees grass etc. shall be the property of Corporation & shall

be stacked at the directed places. No claim shall be made for such tree felling / cutting

&stacking of trees/produce or grass etc. by the contractor.

5. The land shall as herein before mentioned be handed over to Corporation / Owner of

Land immediately after the completion of the work under this contract. Also no land shall

be held by the contractor longer than the Corporation shall deem fit & necessary & the

contractor shall, on due notice by the Corporation, vacate & return the land which the

Engineer In Charge may certify as no longer required by the contractor for purposes of the

5.0 Start of Work:

40 Quality Assurance

The contractor shall not enter upon or commence any portion of the work except with the

written permission of the authority of the Corporation, failing which the contractor shall have

no claim to ask for measurement of or payment for work & shall be responsible for any

claims or damages that may arise due to such unauthorized commencement or entry. No

compensation shall be allowed for any delay caused in starting the work on account of any

delay in clearance of the work site.

6.0 Work to execute to the satisfaction of the Corporation’s Engineers:

The contractor shall proceed with the work with diligence & expedition & the whole of the

work herein specified as well as the mode of execution shall be under the supervision &

the direction & shall be carried on to the entire satisfaction of the Corporation’s site

Engineers, who shall have full powers to order the contractor to alter, enlarge or diminish

the form, dimensions, positions, or quantities of any of the work or to make use of materials

& workmanship of different descriptions & qualities from this herein specified. In the case

of any class of work for which there are no Technical Specifications, these shall be carried

out in accordance with the latest IS Codes & in the event of being no relevant IS Code, the

works shall be carried out in accordance with the directions & instructions of the

Corporation’s Engineers at site.

7.0 Workmanship etc.:

The work shall be executed in thoroughly substantial manner with workmanship of best

quality & strictly in accordance with the specifications & with the drawings, or with such

other drawings or written instructions as may from time to time be furnished to the

contractor, in accordance with terms of this contract & shall be completed in every respect

with workmanship implied & necessary according to the fair interpretation & meaning of the

same & should there be any discrepancy between the drawings & specifications or any

difference or dispute as to the dimensions to be worked out or the mode of doing periodical

quantity of the work to be executed or with respect to any subject arising out of this contract,

the decision of the Corporation’s authorized Engineers shall be final & binding on all parties.

8.0 Samples of descriptive Data:

Samples of descriptive data requiring approval shall be submitted by the Contractor to the

Corporation’s Engineers in good time before the use of such material to permit its

inspection & testing & there-by the approval. The samples shall be properly marked to

show the name of material, manufacture place or origin & the place where it is intended to

be used etc. Failure of any samples to pass specified tests requirements. It shall be

sufficient cause for the refusal to consider any further samples from that source.

9.0 Baselines & Grades:

The Corporation near to the site of work shall furnish one permanent Bench Mark. Semi

permanent baselines & cross lines shall be established at sufficiently spaced intervals with

benchmarks by the Contractor at his own cost & risk. The contractor shall provide at his

expense, all the required pillars, equipments, materials, & labour for the establishment of

the grade lines & bench marks, for that the Contractor shall be responsible for their further

maintenance during the execution of the actual work till the complete period of construction.

The contractor shall be responsible for the proper execution of work to such lines & levels

& grades as may be specified in the drawings, established, or indicated by the

Corporation’s Engineers. All the survey work, if required, shall be checked by the

Corporation’s engineers. However this shall not absolve the contractor for the correctness

of survey/ temporary or permanent Benchmarks.

10.0 Contactor not to dispose off soil etc.:

41 Quality Assurance

The contractor shall not sell or otherwise dispose off or remove except for the purpose of

this contract the sand, ballast, earth, rock or other substances or materials that may be

obtained from any execution made for the purpose of this contract or produce upon the site

at the time of delivery of the possession of the land but also such substances materials &

produce shall be the property of the Corporation & shall be disposed off in the manner &

place as directed by the Corporation’s Engineers.

11.0 Gold, silver, Minerals, Oil Relics, etc. found on the Site:

All gold silver, oil relics, or other minerals, of any description & all precious stones, coins,

treasures relic, antiquities, & other similar things that shall be found in or upon the site shall

be the property of the Corporation. The contractor shall return the gathered things as above

to the authorized representative of the Corporation.

12.0 Fencing, lighting & ventilation:

The contractor shall be responsible for the proper lighting, fencing, guarding & taking of all

the necessary safety measures for all works comprised in the contract & or the proper

provision of temporary roadways, footways, guards fences, caution notices etc. as far as

the same may be rendered necessary by reasons for the work for the accommodation &

protection of workmen foot passenger or other traffic & of the Corporation & occupiers of

adjacent villages, property of the public & shall remain responsible for any accidents that

may occur on account of his failure & timely precautions. All the works & approaches shall

be adequately illuminated with electric lights to the satisfaction of the Corporation’s

Engineers. The power & lighting connections, wiring equipment shall be subject to the

inspection & passing by Electrical Inspector to GOG authorized under the Indian Electricity

Act. Any additions alterations or omissions shall be got approved from the Corporation’s

Engineers got certified from the Electrical Inspector. Work spots such as faces of

excavation of borrow pits; filling area etc. shall be adequately illuminated with floodlights to

the satisfaction of the Corporation’s Engineers.

13.0 Explosive procurement & storage:

Explosives, petrol, oils, fuels, &other inflammable materials shall be stored strictly in

accordance with the rules of the Explosive Department.

The contractor shall at his own expense construct & maintain proper magazines which are

required for the storage of explosive & arrange for storage facilities for oils, petrol, fuels

etc. for use in connection with the work. The contractor shall at his own cost obtain the

necessary license for the storage & use of explosives, oils, petrol, diesel etc. The

Corporation shall not take any responsibility whatsoever in connection with the storage or

use of explosives on the site, any accident occurs in the connection at site or nearby village

or vicinity. All operations of the contractor in which or for which explosives are employed

shall be at the risk of the contractor & upon his own responsibility.

14.0 Liability for accidents to persons:

14.0.1 The contractor or subcontractor shall indemnity the Corporation against any claims

which may be made under the workman’s compensation Act, 1923, or any statutory

modification or other wise for or in respect of any damages or compensation payable in

consequence of any accident or injury caused, by fault of contractor or subcontractor

&sustained by any workmen or other person on the employment of the contractor or

subcontractor. In every case in which by virtue of the provisions of subsection (1) of section

12 of the workman’s Compensation Act, 1923, the Corporation is obliged to pay

compensation to a workman employed by the contactor or subcontractor in execution of

the work, the Corporation will recover from the contractor the amount of compensation so

42 Quality Assurance

paid, and without prejudice to the rights of the Corporation under subsection 12 of the said

Act, such amount will be paid back to the Corporation in 30 days, failing which the

Corporation will be at liberty to recover such amount of any part thereof by deducting it

from the dues by the Corporation to the contractor under this contract or otherwise. The

Corporation shall not be bound to contract any claim made against either of them under

section 12, subsection (1) of the said Act, except on written request from the contractor &

upon his giving to the Corporation full security for all costs for which the Corporation might

become liable in consequence for entertaining such claims.

14.0.2 The contractor and/or subcontractor named in the contract shall indemnity the

Corporation against all claims based upon injury or death to any person in the employment

of the contractor or sub contactor, or to the third parties under paragraph (a) 2 or condition

no.47 to the extent of any sums recovered under the insurance policy.

14.0.3 On occurrence of the accident which result on the death of workman employed by

the contractor or subcontractor, which is so serious as to be likely to result in the death of

any workman, the contractor shall within 24 hours of happening of such event intimate in

writing to the Engineers of the Corporation the fact of such accidents. The contractor or

subcontractor shall indemnity the Corporation against all loss or damage sustained, by the

Corporation resulting directly or indirectly from his failure to give intimation in the manner

aforesaid including penalties or fine if any, payable by Corporation as a consequence of

Corporation’s failure, to give notice under workman’s compensation Act or otherwise to

confirm to the provisions of the said Act in regard to such accident.

Liability for damage to woks & materials:

14.0.4 The contractor shall during, the progress of the work, properly protect the works &

the existing Ash Disposal pipelines & materials placed at his disposal or acquired for him

by the Corporation, & shall remain answerable & liable for all accidents, damages. Loss

etc. & shall be made good in the most complete & substantial manner by & at the sole cost

of the contractor & to the reasonable satisfaction of the Corporation’s Engineers. If the

contractor fails to make good such losses, damages within the specified time given by the

Corporation, the Corporation shall be at liberty to recover the amount towards such

expenses fixed by the Corporation’s Engineers & shall be recovered from the amount due

under this contract to the contractor.

14.0.5 Further the contractor shall, at all times, protect & preserve all materials, machinery,

equipments, Ash Disposal pipelines, allied structures such as spillway chambers, ADP,

haul road and ramps etc., materials &so acquired by himself or Corporation for the

execution of the work. All reasonable requests of the Corporation’s Engineers to enclose

or especially protect any of the above shall be expeditiously complied with at no extra cost.

14.0.6 If the Engineer considers that the work, asked for in the aforesaid Para, is not

sufficiently & satisfactorily protected by the contractor, on requests made for, the

Corporation shall be entitled to arrange for such protection at his unfettered discretion &

recover the cost thereof from the contractor.

14.0.7 Until the work shall be or deemed to be taken, over as aforesaid, the contractor shall

also be liable for &shall be deemed to have indemnified the Corporation in respect of all

damage or injury to any person or any property of the Corporation or of others in villages

near by, occasioned by the negligence of the contractor or his workmen, or his

subcontractor, or by defective /ill methods of working.

14.0.8 Materials, tools, machinery brought on the site of work: All materials, tools & tackles,

machinery etc. of the contractor brought to & delivered upon the site for the work shall be

the time of their being so brought shall be deemed to be the property of the Corporation in

it’s possession to be used for the purpose of the work & for that purpose only & shall not

on any account be removed or taken away by the contractor or any other person without

the permission of the Corporation’s Engineers in charge, but the contractor shall be fully

responsible for & loss, destruction thereof or damage thereto. The Corporation may have

a lien on such materials, tools, tackles, machinery for any sum or sums which may at any

time prior to the completion of the works be or owing to the Corporation by the contractor,

under in respect of & dispose of any such materials, tools. Tackles, machinery in such a

manner as the Corporation may think fit & to apply the proceeds in or towards the

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satisfaction of such sum or sums due or owing as aforesaid but subject to such lien & power

of sale & disposal such surplus materials, tools, tackles, machinery shall belong to the

contractor & may be removed & disposed off by him as he may think fit.

15.0 Access to site & work on site:

The Engineer or his authorized representative may if he considers fit from time to time

enter upon any lands which may be in the possession of the contractor under this contract,

for the purpose of executing any work not included in this contract & may execute by other

contractors at his opinion & the contractor shall in accordance with the requirements of the

Engineer, afford all reasonable facilities for execution of the works including occupation of

lands by structure or other wise for any other contractor employed by the Corporation & his

workmen or for the execution on or near site of the works not included in the contract. The

contractor shall not be entitled for any extra claims on such executions.

16.0 Inspection of Works:

The Corporation’s Engineers or their authorized representatives shall have at all times

power to inspect the works, wherever in progress, either on site, on the contractor’s

premises in connection with this contract. Further, the contractor shall not allow any person

other than Corporation’s Engineers or their authorized representatives to the work sites.

The contractor shall, during working hours, maintain supervisors of sufficient training &

experience to supervise the work as a whole. All orders & directions given to such

supervisors or other staff shall be deemed to have been given to the contractor. Further

the Corporation may by due notice, desire a high ranking member of the supervisor staff

of the contractor to be present on any specified inspection & the contractor shall comply

with such directions.

17.0 Action & compensation payable in case of Bad Work:

If at any time before the refund of Security Deposit to the Contractor it appears to Gujarat

Energy Transmission Corporation’s Executive Engineers or subordinate and / or any

authorized officer of the Corporation that the work has been executed with unsound,

imperfect or unskilled workmanship or with materials of inferior quality or any materials or

articles provided by him are unsound or of quality inferior to that contracted as specified in

the Technical Specifications or other wise not in accordance with the contract, it shall be

lawful for the Gujarat Electricity Corporation to intimate that the works , materials, articles

which may have been inadvertently passed, certified & paid to the Contractor. The

Contractor shall be bound to rectify or remove & reconstruct the said work so specified at

his own charge & cost & in the event of being failure to do so within specified period by the

Corporation, the Contractor shall be liable to pay compensation at the rate of 1% per day

on the amount of the estimate for the specified work. For the period up to 10 days this shall

be attended by the Contractor else the Corporation shall get these rectifications at the risk

& expense in all respects of the Contractor. Any levy of GST on such compensation

payable to GETCO shall be on contractor’s account.

18.0 Cleaning up:

18.0.1 The contractor shall at all time keep the construction areas & his labour colony &

storage areas free from accumulation of waste, or rejected materials.

18.0.2 Prior to the completion of the work the contractor shall remove all rubbish from &

about the premises, & tools, tackles, machinery, left out materials consumable, rejected

materials, scaffolding etc. which are not the part of the permanent work/structure. The

premises will be left fully satisfactorily to the Corporation’s Engineers/representatives;

thereafter only the completion certificate will be issued.

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19.0 Contractor’s inventory of equipments & machinery:

The contractor shall prepare & maintain an inventory of all machinery, equipments,

temporary rolling stock, and plant purchased or hired for the use of this contract’s

19.1 Progress Schedule:

Contractor shall furnish a Construction Schedule on receipt of LOI or Work Order which

ever is earlier, in quadruplicate, indicating the date of start, the monthly progress expected

to be achieved & anticipated completion of each major items of the work under this contract

& procurement of equipments, machinery & other materials. The schedule should be such

as is practicable of achievement the whole work in the time limit & of the particular items

on due date specified in the contract & shall have the approval of the Corporation’s

Engineers. Detailed schedules for each working season showing the progress month by

month to be achieved is to be submitted to the Corporation. The Corporation is empowered

to ask for more detailed progress schedule week by week for any item or for all items & the

contractor shall comply when asked for.

19.2:The Corporation shall have, at all times the right without in any way violating this

contract, or forming grounds for claim to alter the order of the works or any part thereof &

the contractor shall after receiving such direction proceed in the order directed. The

contractor shall revise the progress schedule accordingly & submit to the Corporation in

19.3: The contractor shall furnish sufficient machinery, equipment, labourers & materials

shall work for such hours & shifts as may be necessary to maintain/achieve the progress

of the scheduled, after getting written permission of Engineer In Charge.

19.4 The progress schedules shall be in the form of bar charts, statements &/or reports as

may be necessary & directed by the Corporation’s representatives.

19.5.1 Unsatisfactory Progress: In the case of unsatisfactory progress by the contractor

not proceeding as per the Scheduled Programme approved by the Corporation, suitable

actions shall be taken in accordance with Clauses No. 3 & 4 of the booklet prescribed by

the Corporation for ``Tender & Contract for Works’’.

Recoveries due from the contractor, up to the end of the month previous to the one in which

the bill is prepared shall be made from bills approved for payment every month or at other

periods when the bills are prepared, for the enlisted, but not limited to, in the order of

priorities & extents. (a) Penalty, if Leviable,

Expenditure, in full, incurred by the Corporation on contractor’s behalf in labour, machinery,

equipment etc.,

(c) Charges for services such as water & power supply, etc. in full,

(d) Hire charges for Corporation’s or Government machinery if any,

(e) Other recoveries not specifically mentioned but recoverable.

(f) GST as applicable on recoveries due from the contractor enlisted as above.

20.0 Date of completion:

The contractor shall complete the whole work & hand over to the Corporation on or before

the date specified in the work order. Provided always that if in the opinion of the Corporation

the completion of the works shall be delayed by any change of original design or by the

order of the Corporation, of any altered, modified substituted or additional works or

materials omitted or by strikes, lock outs or stoppages of labour, or revolution, riots, civil or

political disturbance or by the contractor not being given possession of the site or by the

Corporation taking possession of & using the site or part thereof or the works or part thereof

or any part of the work or delayed supply of material by the Corporation or by the not

receiving any orders, drawings, instructions or directions in time or by the suspensions if

the works or by fire, flood exceptionally bad weather tempest , storm or by from unforeseen

circumstances(& whether the same shall be due to any act or omission of the Corporation

or it’s representatives) the Corporation may in the unfettered discretion thinks fit either

forthwith or at a later time & from time to time not withstanding that the prescribed or

45 Quality Assurance

extended time for completion has expired or work have been completed, extend the date

for the completion of the works to such a date as deemed fit as practical & acceptable.

21.0 Subletting of contract:

There will be generally no objection on the component parts if the work, being given over

to responsible subcontractors but Corporation shall under no circumstances recognize

these subcontractors & the responsibility of executing the work in the accordance with the

conditions of contract will entirely rest on the main contractor. However written consent of

EIC shall be obtained before subletting. The main contractor will therefore always have the

very responsible member, preferably a technical hand present on the works with power to

sign all work orders issued on the site of work & to take requisite actions in the interest of

efficient execution of work.

22.0 Other contracts for the suspension stoppage or curtailments of work:

If during the tendency of the contract the Engineer shall for any reason (which shall be

unquestioned) whatsoever require the whole or any part of the work as specified in the

contract to be suspended for any period or shall not require the whole or any part of the

work as specified in the contract to be carried out at all by the contractor, he shall give

notice in writing of the fact to the contractor who shall thereupon suspend or stop the work

totally or partially as the case may be. In any case except as provided hereunder, the

contractor shall have no claim to any payment or compensation whatsoever on account of

any profit or advantage which he might have derived from the execution of the work in full

but he did not so derive in consequence of the full amount of the work not having being

carried out, or on account of any loss that he may be put on account of materials purchased

or agreed to be purchased or for unemployment of labour recruited by him. He shall not

also have any claim for compensation but reason of any alterations having been made in

the original specifications, drawings, designs & instructions that may involve any

curtailment of the work as originally contemplated. Where however, materials have already

been purchased or agreed to be purchased by the contractor, before receipt of the

aforesaid notice, the contractor shall be paid for such materials at the rate determined by

the Corporation, provided they would have been useful for the work curtailed or stopped

are not in excess of requirements are of approved quality & cannot be used on other

contract works or otherwise by the contractor &/or shall be compensated for the loss if any,

that he may put to, on respect of materials agreed to be purchased by him, the amount of

such compensation to be determined by the Corporation, whose decision shall be final.

The Corporation may order the contractor to suspend any work on account of bad weather;

rain or storm & such other adverse climate conditions & the contractor shall comply with

the same. The contractor shall not be entitled to any compensation for such suspensions

23.0 Other contractors:

Apart from this work, the other works connected with this work will be simultaneously going

on either departmentally or through any other contractors. The contractors shall co-operate

with others to their fullest extent & shall allow each other every facility & coordination for

the execution of their works simultaneously & satisfactorily, during their action of machinery

or execution of any other co-ordination works, the contractor will have to co-operate as

directed buy the Corporation’s Engineers in the charge of the works. In such cases the

contractor shall not be entitled for any compensation on account of reduction or stoppage

of labour force/machinery/equipments etc. In the matter of dumps, haul, roads, drainage,

diversion & the like, each contractor shall take into considerations the needs & the

requirements of the other contractors if any working in the vicinity. Further no contractor

shall take or cause to be taken any stops or action that may cause disruption, discontent

or disturbance to the work, labour arrangements etc. to other contractors. Any action, by

46 Quality Assurance

any contractor, which the Corporation in the unquestioned discretion may consider as

infringement of the above code, would be considered as a breach of the contract conditions

& the Corporation may take such action as may deem fit against the contractor & the action

taken shall be considered as final & binding.

24.0 Speed of work:

The contractor shall at all times maintain the speed of work to confirm to the latest operative

progress schedule but the Corporation may at any time with sufficient notice in writing direct

the contractor to slow down or to accelerate any part or the whole work for any reason

(which shall not be questioned whatsoever) & the contractor shall comply with such orders

of the Corporation. The compliance of such orders shall not entitle the contractor to any

claim or compensation.

25.0 Contract document & matters to be treated as confidential:

All documents, correspondence, decision & other matters concerning the contract shall be

considered as of confident & restricted nature by the contractor & he shall not divulge or

allow access there to any unauthorized persons of any kind.

26.0 Access to the contractor’s book:

Whenever it is considered necessary by the Corporation to ascertain the actual cost for

execution of any particular item of work, the Corporation may do so by directing the

contractor to produce the original invoices.

27.0 Interest on money due to the contractor:

The contractor shall not be entitled to receive the interest on the payment due to him upon

measurements or otherwise or on any balance payable to the contractor. Also, contractor

shall not be allowed to relate it with the progress of work at site in any case.

28.0 Measurements to be provisional & subject to correction:

Every measurement for running payment on account of work done shall be subject to

adjustment or final measurements. In case there is disagreement between such

intermediate & final measurements, the latter shall prevail.

29.0 R. A Bills:

The contractor shall submit his R/A bill every month, which shall be processed in

reasonable time after checking and recording the MB. The contractor shall be responsible

to submit R/A bills well in time and shall depute his representative for joint checking of the

measurements; so that the bills can be processed in time. The contractor shall take due

care in this regard, failing to which consequences will be up to him.

 As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and

erection items for supply, erection, testing & commissioning of substation,

transmission lines, EPC/Turnkey projects and civil works.

 Contractor shall get registered under Welfare Cess Act before commencement of

work. Office of the Factory Inspector is authorized at present as a registering

requested to quote accordingly.

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 GETCO shall pay the welfare cess by way of reimbursing to contractors on

production of documentary evidence of payment.

 The contracts for which supply or part supply of material are in the scope of GETCO,

then contractors shall deposit welfare cess on estimated cost of supplied items to

GETCO on progressive basis of utilization. As this part of welfare cess is on GETCO

account, the same shall be reimbursed to the contractor on receipt of request letter

along with documentary evidence of payment. For calculation of welfare cess on

supply part, valuation as per MR shall be taken and informed to the contractor for

payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

 On receipt of A/T, the contractor / bidder will get them registered under Welfare

Cess Act and submit the documentary evidence to the concern office.

 Before release of payment of first R.A.Bill, the contractor has to submit the

documentary evidence of registration. Only thereafter, the bill will be processed for

 Before release of payment of subsequent R.A.Bills, the contractor has to submit

the documentary evidence of payment of welfare cess of previous R.A.Bill.

 Before release of payment of final bill,the contractor has to submit documentary

evidence of payment of welfare cess of previous R.A.Bill as well as of this final bill.

 If the R.A.Bill happens to be first and final bill, then before release of payment,

contractor has to submit documentary evidence of registration under Welfare Cess

Act and evidence of payment of welfare cess.

 The welfare cess shall be reimbursed to the contractor on submission of copy of

documentary evidence of payment by observing due formalities.

30.0 Breach on part of Corporation not to annul contract:

No breach or non-observance on the part of the Corporation of any the agreements

herein, shall annul this contract of discharge the contractor from the observance &

thereof, or of any part thereof, but on application by the contractor & in the unfettered

discretion of the Corporation an extension of time may be given to the contractor in respect

of such breach or non-observance by the Corporation.

31.0 Labour conditions:

31.1 The contactor shall comply with the labour laws laid as may be current & shall furnish

the returns & information as may be specified from time to time.

31.2 The contractor shall as far as possible obtain his requirements of labour, skilled &

unskilled from the local areas.

31.3 The contractor shall pay wages as per the latest circulars applicable at the times for

the minimum wages to be paid to unskilled, semiskilled & skilled labour prescribed by the

Govt. of Gujarat.

31.4 The Corporation shall have the authority to remove from the work site any person,

who may be considered unfit or undesirable & no responsibility shall be accepted by the

Corporation for any delay or extra expense caused towards the completion of the work by

31.5 If Govt. declares a state of scarcity or famine to exist in any village situated within

Km. of the work site then the piece worker or contractor shall employ upon such parts of

work, as are suitable for unskilled labour any person certified by the Corporation or by any

person to whom the Corporation has authorized, & shall pay the minimum wages as fixed by

the Govt. of Gujarat in this behalf. Any dispute that may arise in the implementation of the

clause the decision of the Supdt. Engineer (civil) shall be final & binding.

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31.6 The contractor shall provide reasonable facilities to the labour employed by him. The

usual facilities are weather proof shelter for rest & meal, supply of whole some drinking

water, facilities for obtaining food, reasonable washing & sanitary facilities, special facilities

for women workers, suitable residential accommodation, general sanitation & health

31.7 The implementation of any & all provisions of this clause in no way entitles the

contractor to claim in this contract.

32. Local Laws:

31.1 All local laws in force at the time entering into the contract & those enacted there after

shall be binding on the contractor & he shall abide by the same.

All import duties, sales tax & other local taxes shall be borne by the contractor & they shall

be deemed to have covered by this quoted rate.

33. Performa returns:

The contractor shall maintain proforma, charts & details regarding machinery, equipments,

materials labour, personnel & other matters as may be specified by the Corporation time

34. Maintenance:

The contractor shall maintain the works under contract for a period of one year from actual

date of completion and during this period all maintenance expenditure incurred shall be

borne by the contractor.

The contractor shall procure, or arrange for the Subcontractor to procure insurance

coverage in amounts approved by the Corporation & sufficient to protect against the

following risks arising out of the work. Accidents & professional & non-professional

sickness of all labourers & personnel engaged in the work as required by Law pursuant to

Workmen’s Compensation Act, 1923 or Revised version thereof. Injury or death to third

parties including without limitation injury or death caused by any of the construction aids or

vehicles or rented machinery, equipments used by the contractor or subcontractor whether

at the site or elsewhere. Damage to contractors tools machinery construction equipments

form works, scaffolding materials etc. due to floods, earthquake or any such cause.

Damage to the existing permanent structures of the Corporation & nearby villages,

equipments of the Corporation or of the co-contractors working in the area for other works.

All the above conditions referred for the insurance cover, shall be in effect from the date of

commencement of the work until the Corporation has accepted the work. In the policies

covering the insurances referred to above, the Corporation, contractor & the subcontractor

shall be as co-ensured where possible.

The cost of insurance shall be borne by the contractor.

Final payment to the contractor shall not be made until the contractor shall deliver to the

Corporation receipts in full in lieu thereof, & in either case, an affidavit that so far he has

knowledge or information the releases & materials for which in lien could be filed. If any

lien remains unsatisfied after all the payments are made, the contractor shall refund to the

Corporation all money that the latter may be compelled to pay in discharging such a lien,

including all costs & a reasonable attorney.

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37. RIGHTS OF THE OWNER

Whenever any claim or claims for payment of a sum of money arises out of or under the

contract against the contractor, the Owner shall be entitled to withhold and also have lien

to retain such sum or sums in whole or in part from the security, if any, deposited by the

contractor and for the purpose aforesaid, the Owner shall be entitled to encash and

withhold the amount of Performance Bank Guarantee or other security, if any, furnished as

the case may be. The Owner shall also heave o lien over the same pending finalization or

adjudication of any such claim. ln the event of the security is insufficient to cover the

claimed amount or amounts, the Owner shall be entitled to withhold and have lien to retain

to the extent of the such claimed amount or amounts referred to above, from any sum or

sums found payable or which at any time-thereafter may become payable to the Contractor

under the same contract or any other contract with the Owner or GUVNL or its subsidiary

companies pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (including the security deposit)

under the contract may be withheld or retained by way of lien by the Owner against any

of its claim in respect of payment of a sum of money arising out of or under any other

contract made by the contractor with the owner or GUVNL or any of its subsidiary

b) lt is an agreed that the sum of money so withheld or retained under this clause by the

Owner will be kept withheld or retained as such by the owner till its claim arising out of

the same contract or any other contract is either mutually settled or determined by the

arbitrator or competent court, as the case may be, and the Contractor shall have no claim

for interest or damages whatsoever on this account or on any other ground in respect of

any sum of money withheld or retained under this clause and as moy be duly notified to

the contractor."

38. Relationship with employee:-

Every bidder , at the time of submission of bid. Give a declaration as under

“If any bidder company/firm, the interest (i.e. Shareholding in Company and share in

partnership firm )of any empyee of the tendering company or his/her relative as defined in

Section 2(77) of the Company’s act 2013 is 10% or more, the tendering Company will not

deal with such Company/Firm at all.

Tendered therefore,must specifically disclose this fact in his technical bid. Non-disclosure

of such facts would immediately disqualify the tenderer for further dealing with the tendering

39. Conflict of Interest among Bidders/ Agents

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict

of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s interests.

The bidder found to have a conflict of interest shall be disqualified. A bidder may be considered to

have a conflict of interest with one or more parties in this bidding process for particular quoted

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of

50 Quality Assurance

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorise only one agent/ dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit

should quote. Similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/ common business/ management units in same/

similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not

have conflict of interest with other bidders, as above.

40. Use of Call before you dig(CBUD) App

All the excavators/excavating agencies engaged by “GETCO(Gujarat Energy Transmission

Corporation Limited) must self-register “ Call Before you Dig (CBUD) app as excavator

All digging agencies/Contractors must be mandated to do any type of digging/excavation only

after prior intimation through CBUD Mobile app.

51 Quality Assurance

52 Quality Assurance

TECHNICAL SPECIFICATIONS:

53 Quality Assurance

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

STANDARD FIELD QUALITY PLAN (REVISED-R1 )

FOR CIVIL WORKS OF GETCO PROJECTS

Sr. Component/Operation & Sampling Ref. Document Testing Specific Approving

No. Description of Test Plan With for Acceptance Agency Guideline Authority

(FROM APPROVED LIST

(i) Fineness As per mix Design IS: 456,IS: 269 Govt. The tests for B-3

(ii) Compressive Strength requirement IS: 8112,IS: Approved Lab cement

(iii) Initial & final setting time 12269 Coarse

IS: 1489 aggregates &

shall be subject

B COARSE AGGREGATES

(I) Determination of Particle As per mix Design IS: 383,IS: 2386 Govt. In case of B-3

size requirement IS: 456 Approved Lab change of

(ii) (Sieve Analysis) source of

(iii) Flakiness Index coarse& Fine

(iv) Crushing Value aggregates, mix

(v) Specific Gravity Design should

(vi) Bulk Density be revised.

(vii) Absorption Value

(viii) Moisture Content

(ix) Soundness of Aggregate

Presence of deleterious

C COARSE AGGREGATES

(FOR ROAD AND YARD)

(i) Particle Size Distribution As per relevant IS IS ; 2386, IS : 383 Govt. To be approved B-3

Approved Lab by

(ii) Elongation Index GETCO

(iii) Flakiness Index

(iv) Deleterious Material

(v) Specific Gravity

(vi) Water Absorption

(vii) Impact Value

54 Quality Assurance

(viii) Los Angeles Abrasion

(ix) Aggregate Crushing Value

(x) 10% Fines value

(xii) Alkali Aggregate

(xiii) Petrography

D FINE AGGREGATE

(I) Gradation /Determination Govt. In case of B-3

ofParticle size As per mix Design IS: 383,IS: Approved Lab change of

(ii) Specific Gravity and requirement 2386,IS: source of

density. 456 coarse& Fine

aggregates, mix

(iii) Moisture content Design should

(iv) Absorption Value

(vi) Silt Content Test

(vii) Presence of deleterious

E BURNT CLAY BRICKS

(i) Dimensional tolerance As per relevant IS GETCO Specs. Govt. To be approved B-3

IS: 3495) Approved Lab by

(ii) Compressive Strength (Part I to Iv) GETCO

(iii) Water Absorption

(iv) Efflorescence

F FLY ASH LIME BRICKS

(i) Dimension As per relevant IS GETCO Specs. Govt. To be approved B-3

IS: 3495 and Approved Lab by

(ii) Water absorption IS : 12894 GETCO

(iii) Drying Shrinkage

(iv) Compressive Strength

(v) Efflorescence

G SOLID CC BLOCKS

(i) Dimension As per relevant IS GETCO Specs. Govt. To be approved B-3

IS: 2185 Part 1 Approved Lab by

(ii) Block Density GETCO

(iii) Compressive strength

(iv) Water absorption

55 Quality Assurance

(v) Dry Shrinkage

(i) Water absorption As per relevant IS GETCO Specs. Govt. To be approved B-3

IS: 2386 Part 3 Approved Lab by

(ii) Compressive Strength GETCO

I PRECAST CC PAVER

(i) Shape and Dimension As per relevant IS GETCO Specs. Govt. To be approved B-3

IS: 15658 Approved Lab by

(ii) Compressive Strength GETCO

(iii) Flexural Strength

(iv) Abrasion Resistance

(v) Split Tensile Strength

(vi) Water absorption

J SOIL TO BE USED FOR

(i) Grain Size Analysis As per relevant IS IS :2720 Govt. To be approved B-3

Approved Lab by

(ii) Atterberg’s limit GETCO

(iii) Classification of Soil

(iv) Free Swell Index

(v) Swelling Pressure

(vi) Proctor Test

(vii) SO3 (Sulphate ) Content

(i) Cleanliness (Visual Random IS: 456,IS: 3025 Contractor / Each source to C

Check) and GETCO be

Specification. The Approved by

Water used for GETCO

mixing concrete

shall be fresh,

and free from oil,

acids and alkalis,

organic materials,

(II) Chemical and physical One sample per or other Govt.

properties of water for Source deleterious Approved Lab

checking its suitability for materials

construction proposes. IS: 456,IS:

L REINFORCEMENT

APPROVED LIST ONLY)

56 Quality Assurance

IS: 432,IS: 1139, Contractor Approved by B-3

(i) Identification & size Random IS: 1786 should GETCO.

(ii) Chemical Analysis Test One sample per Specification manufacturer’s

Tensile Test Certificate.

Yield stress\proof stress One sample per from approved

(iv) Each size Manufacturer.

Percentage Elongation One sample per

(v) Bend/Re-bend Test Each size

One sample per Govt.

(vi) Reverse Bend Test for Each size Approved Lab

HYSDWire One sample per

M STRUCTURAL STEEL

(i) Chemical Composition One sample per IS :2062, IS :228, Govt. Approved by B-3

Heat IS : 1608, IS : Approved Lab GETCO.

(ii) Tensile Strength One sample per 1599, IS :

Each size 1757, IS :

(iii) Yield Strength One sample per

(iv) Percentage Elongation One sample per

(v) Bend Test One sample per

(vi) Impact Test One sample per

(vii) Y Groove Crackability One sample per

(viii) Dimensions Random

N FOUNDATION BOLTS

(i) Identification & size Random IS : 209, IS : Govt. Approved by B-1

2016, IS Approved Lab GETCO.

(ii) Chemical Analysis Test One sample per :2062, IS :

Each IS :12427,&

(iii) Tensile Test One sample per GETCO

Each Specification

(iv) Yield stress/Proof Stress One sample per

(v) Percentage Elongation One sample per

Bend / Rebend One sample per

Weight/Thickness/Uniform One sample per

ity of Galvanizing Each

O PVC WATER STOPS

(i) Tensile strength One sample per IS : 15058, IS Contractor Approved by B-3

Each :8543 (Part4 / should GETCO.

(ii) Elongation One sample per Sec 1), Produce

Each IS : 13360 (Part 5 manufacturer’s

(iii) Hardness One sample per / test

Each Sec 1), IS ; 9766 Certificate.

(iv) Water One sample per & GETCO i.e

absorption,percentage by Each Specification from approved

mass Manufacturer.

57 Quality Assurance

(v) Cold bend temperature at Each

which sample does not

(vi) Accelerated extraction Each

(a) Tensile strength

(vii) One sample per

Stability in effect of alkalis Each

(a) weight increase at

(b) weight decrease

days, % by mass

(d) Weight increase

(e) Weight decrease

Bought out item ( shown Check all the items GETCO Joint Approval by A

P as annexure – II ) Specification inspection GETCO.

Check the bought out By GETCO.

items are as per Technical And

specification / IS codes Contractor

before use. Approval of all

bought out items.

GANTRY/EQUIPMENT

FOUNDATION/CABLE

A BEFORE EXCAVATION

IS: 4091,IS: 3764 Contractor Approved by C

(i) Checking of pegs location 100% on each &GETCO GETCO.

as Location approved

(ii) Per line and alignment 100% on each Drawing/

Checking of pit making as Location specification

perDrawing & RL

(i) Dimensional conformity Each location IS: 4091,IS: 3764 Contractor Approval by B-3

(ii) Verticality/slopes & Each location approved (1) Foundations

Square ness of each pit Drawing/ Contractor will not be

Specification. placed on

(iii) Verification of Each location (2) Minimum

classification of foundation Joint depth

wherever applicable. inspection Of foundation

And be 750 mm in

Contractor Virgin soil.

58 Quality Assurance

(i) Check for material to be 100% IS : 6313 & Joint Approval by B-3

used GETCO inspection GETCO.

Specification By GETCO.

(ii) Check for proportion Random And

(iii) Depth and c/c distance of Random

(iv) Check for pouring of Random

required quantity of liquid

For all locations IS:456,GETCO Joint Approval by C

D Approved inspection GETCO.

foundation By GETCO.

specification Contractor

E SHUTTERING (Form

Check for materials, C

breakageOr damage

Check for plumb,

Parallelism,squareness

and equidistance from

stubDimensional check. IS: 456,GETCO Joint Approved by

Check for level & height Specification/ inspection GETCO.

Check for rigidity of 100% Approved By GETCO.

frame/tightness drawings. And

Cleaning and oiling Contractor

Diagonal bracing if

required as per

drawings/site conditions.

Checking of joints to avoid

undue loss of cement

(i) Check the steel bars for B-3

rust,cracks,surface

flaws,laminate etc. (Visual

(ii) Check as per the bar

bendingSchedule before IS: 456,GETCO Joint Approved by

placement ofConcrete. Specification/ inspection GETCO.

Check cutting tolerance 100% approved By GETCO.

for bars as per check drawings. And

List/drawings. Contractor

(iii) Check whether all bent

bars and lap lengths are

as per approved bar

bending schedule.

(iv) Check whether all joints &

crossing of bars are tied

properly with right gauge

59 Quality Assurance

& annealed wire as per

(v) Check for proper cover

distance spacing of

bars,spacers, & chairs

after the reinforcement

cage has been put inside

(vi) Check whether lapping of

bars are tied properly with

right gauge and annealed

wire as per specification.

G PILE FOUNDATION

(Additional Tests)

(i) Check of centre line of pile Each pile group IS:2911 &GETCO Joint Checklist to be B-3

group Approved pile inspection prepared

Foundation by GETCO And signed

(ii) Check pile location Each pile Drawings/ and Contractor jointly

(iii) Temporary casing tube & Each pile

permanent line also check

Thickness of liner material

(if applicable)

(iv) Bentonite slurry (if Each pile

applicable) GETCO

(v) Pile depth, level, size and Each pile foundation

alignment Drawings/pecifica

(vi) Chipping of pile head Each pile

(vii) Pile load testing As per GETCO

GBOQ/Specifica-

(viii) Anchor bolts if applicable

(ix) Level, centre to centre 100% on each

distanceOf bolts. Location

(x) Visual check for 100% on each

galvanizing Location

H SETTING OF TEMPLATE

(i) Identification Each foundation GETCO Joint Approval by C

Approved inspection by GETCO

(ii) Check for orientation of Each foundation specifications GETCO.

template to match with and Contractor

(iii) Check for line and level of Each foundation

(iv) Check for center line of Each foundation

foundation and template

(v) Check for diagonal Each foundation

60 Quality Assurance

(vi) Check for diameter and Each foundation

distance of holes

I FOUNDATION BOLTS

(i) Identification (Diameter Each foundation GETCO Joint Approval by C

and length) Approved inspection GETCO

specifications by GETCO

(ii) Check the foundation Each foundation and Contractor

bolts for rust, cracks,

surface flaws, laminate

etc. (Visual check)

(iii) Check for height of bolts Each foundation

above concrete level as

(iv) Check for bolt to bolt Each foundation

distance as per drawing

(v) Check for verticality of Each foundation

(vi) Check for Fixity of bolts Each foundation

(i) Check the water stops for

blisters, pinholes, cracks, Random GETCO Joint Approval by B-3

and embedded foreign Approved inspection GETCO

matters (Visual Check ) specifications by GETCO

(ii) Check for width and Contractor

thickness Random

(iii) Line and level

(iv) Fixity during concreting

APPROVAL OF MIX For each grade of IS: 456 &GETCO Contractor Approval by B-3

a DESIGN. Concrete. Approved GETCO

Batching, mixing & placing Random IS: 456 &GETCO Contractor Approval by B-3

b of concrete and Approved GETCO

compacting drawings

Placing concrete, and Random specifications

c CONCRETE TESTING

Slump test Random IS:456,IS:516,IS: Contractor Results to be B-3

And GETCO and signed

Check for quantities for Random Specifications Jointly

cement, fine aggregate,

coarse aggregate and

water while batching

61 Quality Assurance

Compressive Strength Sample (Consisting Is:1199,IS:456, Govt. To be witnessed B-3

of minimum 6 IS:516 Approved lab for important

cubes-3 cubes for structure (slab)&

7days and 3 cubes Approved by

for 28 days test) GETCO

Above 50 Cmt : 4+1

additional for each

additional 50 Cmt

Check for thickness of 100% GETCO Govt. To be witnessed C

Layer & watering Specifications. Approved lab &

Visual check for Approved by

correction/ramming GETCO

Compaction test

(Percentage ofMax dry

Mortar mix/proportion Random IS:2250, Joint Approval by C

GETCO inspection GETCO

Plumb & Alignment Random Specification by GETCO

Plastering thickness and Random GETCO Joint Approved by C

evenness Specification inspection GETCO

Mortar mix proportion Random GETCO and Contractor

(i) Thickness of flooring Random

material (Kotah GETCO Joint Approved by B-3

stone/Vitrified tiles/glazed Specification inspection GETCO

tiles) by GETCO

(ii) Random and Contractor

Mortar mix proportion

P WATERPROOFING

(i) Check for material to be 100% GETCO Joint Approval by B-3

used Specification,. inspection GETCO

(ii) Cleaning of terrace And

Random Contractor

(iii) Proportion of mortar

CURING FOR 100% on all IS 5613 &GETCO Contractor. Approval by C

Q CONCRETE, locations Specification,. GETCO

MASONRY,PLASTERING

62 Quality Assurance

R DOORS/WINDOWS

(i) Check for size of different Random IS : 733, IS: 1285, Joint Approval by B-2

members IS : 1868, & inspection GETCO

GETCO By GETCO.

(ii) Check for weight of Random Specification and Contractor

different members and test report

(iii) Check for anodizing Random Manufacturer

(iv) Check for joints of various Random

(v) Check for thickness of Random

(vi) Fixing (line, level, plumb)

(vii) Gap between frame and

S FALSE CEILING

(i) Type of false ceiling Random GETCO Joint Approval by B-2

Specification inspection GETCO

(ii) Thickness of false ceiling By GETCO.

panel Random And

(iii) Check for size and weight Random

of different members of

false ceiling skeleton

(iv) Fixing with wall Random

(v) Line and level Random

(vi) Check for hangers Random

(vii) Cutouts for lighting fixtures Random

T GI PIPE FOR WATER

(i) Check for weight as per Random IS : 1239 & Joint Approval by B-3

diameter of pipe GETCO inspection GETCO

Specification By GETCO.

(ii) Depth of excavation for Random And

pipe line Contractor

(iii) Laying of pipe line as Random

per layout given

(iv) Fixing of pipe with 100%

clamps on walls

(v) Watertight ness of joints 100%

U SITE SURFACING

(i) Check for layers of 100% GETCO Contractor and Approval by B-3

200mm Specification Govt. GETCO

(ii) Check for watering 100% Laboratory

(iii) Check for rolling 100%

63 Quality Assurance

(iv) Check for density (% 100%

(i) Visual check for material

One sample IS383 & 2386 Contractor Approval by B-3

(ii) Stacking of material GETCO GETCO

(iii) Preparing the land for GETCO

road Random Specification

Spreading of metal in

(iv) required thickness Random

(v) Camber Random

(vi) Rolling Random

(vii) Watering Random

(i) Visual check of material One sample IS383 & 2386 Contractor Approval by B-3

(ii) Stacking of material 100% Specs.

(iii) Preparing the land upto Random

(iv) Spreading of material of Random

required thickness

(v) Compaction Random

X FALSE FLOORING

(i) Type of false flooring Random GETCO Joint Approval by B-2

Specification inspection GETCO

(ii) Thickness of false flooring By GETCO.

panel Random And

(iii) Check for size and weight Random

of different members of

false flooring skeleton

(iv) Fixing with floor Random

(v) Line and level Random

(vi) Check for studs Random

(vii) Cutouts for panel to be Random

supported on MS channel

Y PERIPHERAL/ROAD

(i) Alignment as per lay out 100% on each As per contractor Approval by C

Location approved GETCO

(ii) Invert level as per outlet 100% on each As per approved contractor Approval by C

points Location drawings GETCO

(iii) Concrete and masonry As per contractor Approval by C

as per FQP approved GETCO

64 Quality Assurance

65 Quality Assurance

:GENERAL GUIDELINES FOR IMPLEMENTATION:

1. Details of categories of check codes A,B & C including accepting and deviation dispositioning

authorities are indicated at annexure-I

2. GETCO specification shall mean GETCO technical specification, approved drawings data sheets

andLaw provisions applicable for the specific contract.

3. Acceptance criteria and permissible limits shall be as perrelevant Indian Standards and/ or prevalent

code of practice / GETCO specifications.

4. It is clarified that the tests indicated at column 2 of this FQP i.e. Against column “component operation

& Description of test “, are only generally required to be conducted. However GETCO reserves the

rightto carry-out any additional tests at any stage if the situation so warrants.

5. SE (TR) of circle shall approve testing laboratory before accepting the test results from the lab.

6. SE (TR) of circle shall approve the sources for cement, coarse aggregate, fine aggregate & water

before actual utilization.

7. All the testing & measuring equipments used by the contractor for testing are required to be

Copy of valid calibration report shall be retained by GETCO based on the joint inspection.

8. Classification of foundations shall be approved by GETCO based on the joint inspection report & Soil

investigation reports.

9. Zone-IV fine aggregateshall be used for nominal mix. Reinforced cement concreting work.

Zone-IV fine aggregate shall be avoided for design mix reinforced cement concreting work unless

tests have been done to ascertain the suitability of proposed with the prior approval GETCO sit.

10. Bricks should be free from cracks, flaws and modules of free lime. They should have smooth

faces with sharp corners and should be uniform in colour.

In case of cement is in the scope of the contractor, the same shall be procured from sources

GETCO site and got tested on sample basis for specified acceptance tests as specified in the FQP

at a reputed third party lab approved by GETCO site.

The samples of cement for site testing shall be taken within three week of the delivery and all the

shall be commenced within one week of sampling. If the cement remains in store for a period of more

Six months. All the site tests are required to repeated before usage.

The source and grade of cement shall be as per approved design mix.

12. Reinforcement steel & structural steel used in cable trenches & foundations

In case supply of steel is in the scope of the contractor, the same shall be procured from the main

producers i.e. SAIL, TISCO, IISCO or RashtriyaIspat Nigam or the rerollers approved by main

The results of testing of cement and reinforcement steel referred in 12.1 and 13.1 above shall be

got approvedfrom GETCO site before cement and reinforcement steel are put to use. However, in

exceptional cases due to exigencies of work, GETCO site may authorize the contractor to use

cement and reinforcement steel even before the test results are received. However, in all such

cases, if the test results subsequently received are found to be not complying with the specified

acceptance criteria, the contractor shall have to dismantle and recast all such foundations cast with

such non-conforming materials at his own cost. Confirmation to this effect shall be obtained from the

contractor by the project authorities beforehand in all such cases.

13. The contractor shall submit welding procedure specification (WPS) including the type of electrode

for approval of GETCO site before staring the welding work. The welder with proper certificate shall

14. Approval/acceptance of individual test results by GETCO in the course of execution of contract

willneither relieve the contractor from his contractual obligations and responsibilities, nor does it limit

owner’s right under the contract.

15. In case, requirement of special items like super sulphated cement, corrosive resistant reinforcement

Steel (CRS) etc. arise due to site conditions, the specific approval of GETCO may be obtained before

using the same and all the tests as per relevant standards shall be carried out.

16. All the materials shall be stored by the contractor in a manner affording convenient access for

and inspection at all the times. Storage of material shall be in accordance with IS: 4032 (latest

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

Accepting and deviation dispositioning authorities for different

Categories of checks as envisaged in field quality plan

Category type 100%Checking/ counter Accepting Deviation

of witnessing by check/ Authority, if Dispositioning

Check Test results Authority

surveillance Are within

check by Permissible

A Critical EE (civil) of circle SE(TR) SE(TR) CE, Corporate

with Plus EE(C) Plus EE(C) Office

B-1 Major D E (Quality E E (Quality EE (Quality CE (Quality

Deptt) Deptt) Deptt) Deptt)

B-2 Major EE (civil) of circle SE (Civil) SE (Civil) CE, Corporate

with plus EE (C) Office

B-3 Major DE(C) EE(C) EE(C) SE(TR)

C Minor JE(C) DE(C) DE(C) EE(C)

BOUGHT OUT ITEMS

Check the following bought out items for their specifications / IS codes before use

2. Murrum or yellow earth for filling in yard or plinth.

3. Bricks/Block.

4. Reinforcement.

5. Structural steel.

6. Foundation bolts.

7. Fine aggregate.

8. Coarse aggregate for all type of concrete, WBM road and metal spreading in yard.

9. PVC water pipe line with fixtures.

10. PVC drainage pipe line with fixture.

11. PVC rain water pipe with fixture.

12. PVC casing pipe for bore well.

13. 4 mm thick flat copper cable for submersible pump

14. Teak wood for frame and shutter.

15. Aluminium door, window and ventilator.

17. Steel cup board shutter.

18. False ceiling material.

19. Glazed tiles.

20. Kotah stone and marble strips.

21. Vitrified tiles.

22. Granite or Marbo granite tiles.

23. Metallic hardener topping.

24. Paver concrete block.

25. Prestressed concrete cover for cable trench.

26. Oil bound distemper.

27. Acid/Alkali resistant paint.

28. Apex or equivalent exterior paint.

29. Epoxy paint for flooring in GIS room.

30. Rolling shutter.

31. Chain link fencing panel and angle.

32. Wash basin.

33. Orissa pan/European pan.

34. Glass mirror.

35. Marble year plate.

36. Towel rod for bath room.

37. Sliding gate.

38. RCC Hume pipe.(pressure/Non pressure).

39. Submersible pump for bore well.

40. Substation Sign boards.

41. Acrylic name plates.

42. MS cover for cable trench in control room/GIS room.

43. Ear thing strips.

44. Grout materials for foundation/flooring.