Advanced First Aid Kits.

Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document (b) If tenderer(s) mentioned anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignee(s) where the tenderer has not agreed to directly deliver the stores without any back reference.

Railway reserved the right to procure the item from OEM/Distributor/Agent. OEMs can authorize and give tender specific authorization to its Agent / Dealers to quote on their behalf provided the manufacturer takes full responsibility for the quality of the material including all the contractual obligations i.e., quality aspects, replacement of parts / items and Warranty / Guarantee obligations and providing genuine replacement supplies. Firm must submit OEM authorization in tender bid. The offer without Tender Specific Authorisation Letter will be summarily rejected. Trading Enterprise and authorized agent / dealers of OEM will not be extended any MSE Benefits.

This is a Time preference Tender. It should be noted that if a contract is placed on a higher tenderer as a result of invitation of tender, in preference to the lower acceptable offer, in consideration of offer of earlier delivery, the contractor will be liable to pay to the Government the difference between the contract rate and of the lowest acceptable tender on the basis of final price F.O.R destination including freight, GST and other incidentals in case of failure to complete supplies in terms of such contract within the date of delivery specified in tender and incorporated in the contract. This is in addition and without prejudice to other rights under the terms of contract

Bidders must submit a physical sample/bag (01 set only) of the proposed first-aid kit for inspection within 07 days of tender closing date. Sample received after 07 days of tender closing date shall not be considered for evaluation and respective offer shall be summarily rejected. A declaration for submission of sample is required to be submitted mandatorily with offer.

EMD Clause: : Tenderers are required to deposit Earnest Money equivalent to the amount mentioned in the tender document. There shall be no exemption from submission of Earnest Money for any tender or by any tenderer except as per Para3.3 of Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025). All vendors, exempted from submitting EMD, irrespective of the type of tender, i.e, Single, Limited or Open, shall be required to sign a Bid Securing Declaration as per proforma available on bidders interface for payment of EMD on IREPS portal. Offers of tenderers, who do not submit Earnest Money and are also not exempted form submission of Earnest Money shall be summarily rejected.

Make in India : Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items and 100 for fully indigenous item. The definition and calculation of local content shall be in accordance with the Make in India policy as per attached documents

Tenderers have to quoted rate as free delivery on FOR destination basis.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The materials shall be subject to inspection, which will be carried out by consignee or authorized representative on receipt of the material.

i) Firm should mentioned correct HSN code of tendered item. ii) The offer shall be evaluated based on the GST rate as quoted by each bidder. While submitting offer, it shall be the responsibility of the bidder to ensure that they quoted correct GST rate and HSN number. iii) Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rete if quoted by the bidder. iv) Whenever the successful bidder invoice the goods at GST rate or HSN number which is different from incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or bill. v) Any amendment of GST rate or HSN number in the contract shall be as per the contractual condition and statutory amendments in the quoted GST rate and HSN number under SVC. vi)The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id).

Security Deposit: : Firm shall deposit SD @ 5% of total contract value towards Security Deposit subject to max. of Rs.50 lakh. SD from successful tenderer should be received in purchase office within 21 days from the date of communication of acceptance with respect to the purchaser. SD shall remain valid for a period of 60days beyond the date of completion of all contractual obligations. For details, please browse Para 12.0 of Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025) attached with the tender. There shall be no exemption from submission of Security Deposit for any tender or by anytenderer except:i) The Stores contract cases of value up to Rs.25 lakhs.ii) Other Railways and Governmentdepartments in terms of Railway Boards Letter No. 2004/RS/(G)/779/11 dated24.07.2007.iii) Indian Ordinance Factories in terms of Railway Board Letter No. 92/RS/(G)/363/1dated 08.04.1993.iv) PSU owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms Railway Boards Letter No. 2003/RS/(G)/779/5 dated10.09.2004.v) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted for submitting SD. KVIC and ACASH shall be exempted from SD from item supplied by them. vi)Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration.vii) Vendor appearing on the approved vendor list of RDSO/PUs/CORE subject to the approval status being valid on the date of tender closing.viii) Vendors registered with Railways for supply of medicines, medical equipment sand consumables are exempted from SD for these items.

Warranty: Railway Standard guaranty/warranty clause as per IRS conditions of contract or as per specification whichever is higher will be applicable.

Acceptance of tender: ( a ) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. ( b ) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered.

Special Instruction: : Offers of the firms suspected to have quoted in cartel are liable to be ignored for placement of order. The decision of railway administration in this regard will be final and binding.

Wherever the inspecting authority is specified in the tender documents, tenderers are advised to quote accordingly. Offer with any deviation from INSPECTION CLAUSE mentioned in tender will be summarily rejected.

Firm must be carefully examine the contents of PO and in case any discrepancy noted, shall make are presentation within 07 days of the date of PO. Any representation there after for DP refixation or other shall not be considered.