Request for Proposal (RFP) for Selection of Consultant for Preparation of Detailed Project Reports (DPRs) for the Proposed Port at Dahej and Mahuva

(b) Submission of Technical Bid (Hard 17:00

30-04-2026 Technical Bid Submission As per Clause

5. Opening of Technical Bids 01-05-2026 Board Room, 1st Floor, "SAGAR BHAVAN", Gujarat

Maritime Board, Sector 10/A, Opp. Air Force,

6. Presentation by Bidders* 13-05-2026 Gandhinagar –

Board Room, 1st Floor, "SAGAR BHAVAN", Gujarat

a) Declaration of Technical Result and 13:00

7. 17-05-2026 Maritime Board, Sector 10/A, Opp. Air Force,

Opening of Financial Bids* hrs

*This is tentative and subject to change at the discretion of GMB

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

2 Instruction to the Consultants

2.1 General Terms of Bidding

2.1.1 Detailed description of the objectives, scope of services, deliverables and other

requirements relating to this Consultancy are specified in this RFP. In case an

applicant firm possesses the requisite experience and capabilities required for

undertaking the Consultancy, it may participate in the Selection Process

individually (the “Sole Firm”) in response to this invitation. The term applicant

(the “Applicant”) means the Sole Firm or the Lead Member, as the case may

be. The manner in which the Proposal is required to be submitted, evaluated and

accepted is explained in this RFP.

2.1.2 The Applicants are advised that the selection of consultant shall be on the basis

of evaluation by the Authority through the Selection Process specified in this RFP.

Applicants shall be deemed to have understood and agreed that no explanation

or justification for any aspect of the Selection Process will be given and that the

Authority’s decisions are without any right of appeal whatsoever. An applicant is

eligible to submit only one Bid combined for entire assignment. Applicants shall

familiarize themselves with local conditions and take them into account in

preparing their Proposals.

2.1.3 Notwithstanding anything to the contrary contained in this RFP, the detailed

terms specified in the draft Contract Agreement shall have overriding effect;

provided, however, that any conditions or obligations imposed on the Bidder

hereunder shall continue to have effect in addition to its obligations under the

Contract Agreement.

2.1.4 The Bidder should submit a Power of Attorney as per the format at Annexure -

2, authorising the signatory of the Bid to commit the Bidder.

2.1.5 The Bid should be furnished in the format at Annexure – 08 and Annexure –

09, clearly indicating the bid amount in both figures and words, in Indian Rupees,

and signed by the Bidder’s authorised signatory. In the event of any difference

between figures and words, the amount indicated in words shall be taken into

2.1.6 Any condition or qualification or any other stipulation contained in the Bid shall

render the Bid liable to rejection as a non-responsive Bid.

2.1.7 The Bid and all communications in relation to or concerning the Bidding

Documents and the Bid shall be in English language.

2.1.8 The Bidding Documents including this RFP and all attached documents are and

shall remain the property of the Authority and are transmitted to the Bidders

solely for the purpose of preparation and the submission of a Bid in accordance

herewith. Bidders are to treat all information as strictly confidential and shall not

use it for any purpose other than for preparation and submission of their Bid.

The Authority will not return any Bid or any information provided along therewith.

2.1.9 A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

affects the Bidding Process. Any Bidder found to have a Conflict of Interest shall

be disqualified. In the event of disqualification, the Authority shall forfeit and

appropriate the Bid Security or Performance Security, as the case may be, as

mutually agreed genuine pre-estimated compensation and damages payable to

the Authority for, inter alia, the time, cost and effort of the Authority including

consideration of such Bidder’s proposal, without prejudice to any other right or

remedy that may be available to the Authority hereunder or otherwise. Without

limiting the generality of the above, a Bidder shall be considered to have a

Conflict of Interest that affects the Bidding Process, if:

(i) such Bidder or Associate (or any constituent thereof) and any other Bidder or

Associate (or any constituent thereof) have common controlling shareholders or

other ownership interest; provided that this qualification shall not apply in cases

where the direct or indirect shareholding in a Bidder or Associate or a constituent

thereof in the other Bidder(s) or Associate (or any of its constituents) is less than

1% of its paid up and subscribed capital; or

(ii) a constituent of such Bidder is also a constituent of another Bidder; or

(iii) such Bidder receives or has received any direct or indirect subsidy from any

other Bidder, or has provided any such subsidy to any other Bidder; or

(iv) such Bidder has the same legal representative for purposes of this Bid as any

other Bidder; or

(v) such Bidder has a relationship with another Bidder, directly or through

common third parties, that puts them in a position to have access to each other’s’

information about, or to influence the Bid of either or each of the other Bidder; or

2.1.10 A Bidder shall be liable for disqualification and forfeiture of Bid Security if any

legal, financial or technical adviser of the Authority in relation to the Project is

engaged by the Bidder in any manner for matters related to or incidental to such

Project during the Bidding Process or subsequent to the (i) issue of the LOA or

(ii) execution of the Contract Agreement. In the event any such adviser is

engaged by the Selected Bidder, after issue of the LOA or execution of the

Contract Agreement, then notwithstanding anything to the contrary contained

herein or in the LOA or the Contract Agreement and without prejudice to any

other right or remedy of the Authority including the forfeiture and appropriation

of the Bid Security or Performance Security, as the case may be, which the

Authority may have there under or otherwise, the LOA or the Contract

Agreement, as the case may be, shall be liable to be terminated without the

Authority being liable in any manner whatsoever to the Selected Bidder for the

2.1.11 This RFP is not transferable.

2.1.12 Any award of Contract pursuant to this RFP shall be subject to the terms of

Bidding Documents.

2.1.13 Further and other details of the process to be followed at the Bid Stage and the

terms thereof are spelt out in this RFP.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

2.1.14 Any queries or request for additional information concerning this RFP shall be

submitted in writing or e-mail in the format at Annexure 11 to the officer

designated in Clause 2.12.1 below. The envelopes/ communication shall clearly

bear the following identification/ title/ subject:

2.1.15 "Queries/ Request for Additional Information: RFP for Selection of Consultant

for Preparation of Detailed Project Reports (DPRs) for the Proposed Port

at Dahej and Mahuva”.

2.2 In case of Consortium

2.2.1 The consultants shall not be allowed to bid for the Assignment in Consortium.

2.3 Cost of Bidding

2.3.1 The Bidders shall be responsible for all of the costs associated with the

preparation of their or outcome of the Bidding Process. In the event of any

contradiction between the details furnished in this RFP and the same obtained

through Bidders’ own means, the data provided in RFP will prevail.

2.4 Bid Processing Fees

2.4.1 The consultants would be required to pay Rs. 20,000/- (i.e Rs. 20,000 + 18%

GST = 23,600) (Rupees Twenty Three Thousand and Six Hundred only) as bid

processing fees in the form of demand draft in favour of Gujarat Maritime

Board payable at Gandhinagar. The demand draft must be submitted along

with the Proposal. Proposals not accompanied by bid processing fees shall be

rejected outright as non-responsive. The bid processing fees is non-refundable.

2.5 Site Visit and Verification of Information

2.5.1 Bidders are advised to submit their respective Bids and ascertaining for Bids and

their participation in the Bidding Process. The Authority will not be responsible

or in any way liable for such costs, regardless of the conduct, applicable laws

and regulations, and any other matter considered relevant by them.

2.5.2 However, it shall be deemed that by submitting a Bid, the Bidder has:

a) made a complete and careful examination of the Bidding Documents;

b) received all relevant information requested from the Authority;

c) acknowledged and accepted the risk of inadequacy, error or mistake in the

information provided in the Bidding Documents or furnished by or on behalf of the

Authority relating to any of the matters referred to in Clause 2.5.1 above;

d) satisfied itself about all matters, things and information including matters referred

to in Clause 2.5.1 hereinabove necessary and required for submitting an informed

Bid in accordance with the Bidding Documents and performance of all of its

obligations there under;

e) acknowledged and agreed that inadequacy, lack of completeness or incorrectness

of information provided in the Bidding Documents or ignorance of any of the matters

referred to in Clause 2.5.1 hereinabove shall not be a basis for any claim for

compensation, damages, extension of time for performance of its obligations, loss

of profits etc. from the Authority, or a ground for termination of the Contract

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

f) agreed to be bound by the undertakings provided by it under and in terms hereof.

2.5.3 The Authority shall not be liable for any omission, mistake or error on the part

of the Bidder in respect of any of the above or on account of any matter or thing

arising out of or concerning or relating to RFP, the Bidding Documents or the

Bidding Process, including any error or mistake therein or in any information or

data given by the Authority.

2.6 Right to accept and to reject any or all Bids

2.6.1 Notwithstanding anything contained in this RFP, the Authority reserves the right

to accept or reject any Bid and to annul the Bidding Process and reject all Bids

at any time without any liability or any obligation for such acceptance, rejection

or annulment, and without assigning any reasons therefore.

2.6.2 The Authority reserves the right to reject any Bid and appropriate the Bid

a) at any time, a material misrepresentation is made or uncovered, or

b) the Bidder does not provide, within the time specified by the Authority, the

supplemental information sought by the Authority for evaluation of the Bid. Such

misrepresentation/ improper response shall lead to the disqualification of the

Bidder. If such disqualification / rejection occurs after the Bids have been opened

and the Bidder gets disqualified / rejected, then the Authority reserves the right to

take any such measure as may be deemed fit in the sole discretion of the Authority

including annulment of the Bidding Process.

2.6.3 In case it is found during the evaluation or at any time before signing of the

Contract Agreement or after its execution and during the period of subsistence

thereof, that one or more of the pre-qualification conditions have not been met

by the Bidder or the Bidder has made material misrepresentation or has given

any materially incorrect or false information, the Bidder shall be disqualified

forthwith if the Bidder has already been issued the LOA or has entered into the

Contract Agreement, as the case may be, the same shall, notwithstanding

anything to the contrary contained therein or in this RFP, be liable to be

terminated, by a communication in writing by the Authority to the Bidder, without

the Authority being liable in any manner whatsoever to the Bidder. In such an

event, the Authority shall forfeit and appropriate the Bid Security or Performance

Security, as the case may be, as mutually agreed genuine pre-estimated

compensation and damages payable to the Authority for, inter alia, time, cost

and effort of the Authority without prejudice to any other right or remedy that

may be available to the Authority.

2.6.4 The Authority reserves the right to verify all statements, information and

documents submitted by the Bidder in response to the RFP or the Bidding

Documents. Failure of the Authority to undertake such verification shall not

relieve the Bidder of its obligations or liabilities hereunder nor will it affect any

rights of the Authority there under.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

2.7 Contents of the RFP

Instruction to the Consultants

Terms of Reference

Evaluation of Bids

Fraud and Corrupt Practices

Pre-Bid Conference

Annexure 1 Proposal Submission Letter

Annexure 1 (A) Format for Pre-qualification Proposal (General Information)

Annexure 1 (B) Format for Pre-qualification Proposal (Technical Strength)

Annexure 1 (C) Format for Pre-qualification Proposal (Financial Strength)

Annexure 1 (D) Format for Declaration of Bankruptcy / Insolvency

Annexure 1 (E) Format for Declaration of Blacklisting by any Government/ Public Sector

Annexure 1 (F) Format for Declaration of Abandonment of Consultancy Assignments/

Projects/ Contract Works in- complete

Annexure 2 Power of Attorney for signing of Bid

Annexure 4 Firm’s References

Annexure 5 Approach Paper on Methodology and Work Plan For Performing the

Annexure 6 Composition of the Team Personnel, And Task(s) Of Each Team Member

Annexure 7 Format of Curriculum Vitae (CV) For Proposed Professional Staff

Annexure 8 Submission Letter of Financial Proposal (to be submitted online)

Annexure 9 Break up - Total Price of the Services (to be submitted online)

Annexure 10 Proforma Bank Guarantee for Performance Security

Annexure 11 Format of Query(s) submission

Annexure 12 Checklist for Submission

Annexure 13 Draft Contract Agreement

Annexure 14 Letter of Consent for Attending Pre-Bid Meeting

Annexure 15 Undertaking Regarding Availability of Key Expert

Annexure 16 Undertaking by Key Expert

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

2.8 Clarifications

2.8.1 Bidders requiring any clarification on the RFP may notify the Authority in writing

or e-mail in accordance with Clause 2.12.1. They should send in their queries

before the date mentioned in the Schedule of Bidding Process specified in Clause

1.4. Authority shall endeavor to respond to the queries within the period specified

therein, but no later than 15 (fifteen) days prior to the Bid Due Date. The

responses will be sent by letter or e-mail. Authority will forward all the queries

and its responses thereto, to all Bidders without identifying the source of queries.

2.8.2 The Authority shall endeavor to respond to the questions raised or clarifications

sought by the Bidders. However, the Authority reserves the right not to respond

to any question or provide any clarification, in its sole discretion, and nothing in

this Clause shall be taken or read as compelling or requiring the Authority to

respond to any question or to provide any clarification.

2.8.3 The Authority may also on its own motion, if deemed necessary, issue

interpretations and clarifications to all Bidders. All clarifications and

interpretations issued by the Authority shall be deemed to be part of the Bidding

Documents. Verbal clarifications and information given by Authority or its

employees or representatives shall not in any way or manner be binding on the

2.9 Amendment of RFP

2.9.1 At any time prior to the deadline for submission of Bids, the Authority may, for

any reason, whether at its own initiative or in response to clarifications requested

by a Bidder, modify the RFP by the issuance of Addenda.

2.9.2 Any Addendum thus issued will be sent in writing to all the Bidders.

2.9.3 In order to afford the Bidders a reasonable time for taking an Addendum into

account, or for any other reason, the Authority may, at its own discretion, extend

the Bid Due Date after considering the time required by Bidders to address such

C. Preparation and Submission of Proposals

2.10 Format and Signing of Bids

2.10.1 The Bidder shall provide all the information sought under this RFP. The Authority

will evaluate only those Bids that are received in the required formats and

complete in all respects.

2.10.2 The Bid shall be typed and signed by the authorized signatory of the Bidder who

shall also initial each page, in blue ink. All the alterations, omissions, additions

or any other amendments made to the Bid shall be initialed by the person(s)

signing the Bid.

2.11 Sealing and Marking of Bids

2.11.1 The Bidder shall submit the Bid in the format specified in annexures and seal it

in an envelope and mark the envelope as “RFP for Selection of Consultant

for Preparation of Detailed Project Reports (DPRs) for the Proposed

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Port at Dahej and Mahuva”

2.11.2 The bid shall comprise a single package containing two separate envelopes. Each

envelope shall contain separately the pre-qualification proposal and technical

proposal along with the required documents and checklist. The technical proposal

envelope shall contain the technical proposal along with the supporting

documents and checklist in the format specified in Annexure 12 .

2.11.3 The envelopes shall be marked as “ENVELOPE A - PRE-QUALIFICATION

PROPOSAL”, “ENVELOPE B - TECHNICAL PROPOSAL” in bold and legible

letters to avoid confusion;

2.11.4 Envelope A - The Pre-Qualification Proposal

The Pre-Qualification Proposal shall contain the following:

i. Proposal submission Letter in the format of Annexure

ii. Bid Security and Bid Processing Fees to be enclosed.

iii. Pre-qualification Proposal (General Information) in the format of Annexure

iv. Pre-qualification Proposal (Technical Strength) in the format of Annexure

v. Pre-qualification Proposal (Financial Strength) in the format of Annexure

vi. Declaration of Bankruptcy / Insolvency in the format of Annexure 1 (D).

vii. Declaration of Blacklisting by any Government/ Public Sector Organization

in the format of Annexure 1 (E).

viii. Declaration of Abandonment of Consultancy Assignments / Projects/

Contract Works in- complete in the format of Annexure 1 (F).

ix. Power of Attorney for signing of Bid in the format of Annexure

x. Checklist for Submission in the format of Annexure

2.11.5 Envelope B - The Technical Proposal

1. The Technical Proposal shall contain the following:

i. Experience of the firm (maximum two pages introducing the firm and

associate firm(s) background and general experience, and listing maximum

relevant projects in each completed and on-going projects category as

required in the format of Annexure 4 illustrating firm and associate firm(s)

experience. No promotional material should be included).

ii. General approach and methodology and work and staffing schedule

(maximum 20 pages inclusive of charts and graphs) in the format of

iii. Experts’ CVs (no limit but preferably should not exceed five (5) pages for

each experts’ CV) in the format of Annexure 6 &

iv. Comments on terms of reference (no limit but should be concise and to the

point. Copy of full TOR in comments will not be considered).

v. Checklist for Submission in the format of Annexure

2. Any proposal containing vague and indefinite expressions will be disqualified.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

The Technical Proposal shall contain information indicated in the following

paragraphs using the Standard Technical Proposal Forms provided in the

Annexure 4 to Annexure 7. Such information must be provided by the

i. A brief description of the organization and outline of recent experience of

the Consultant on assignments of a similar nature is required in Annexure

4). For each assignment, the outline should indicate inter alia, the

assignment, estimated project cost and the Consultant’s role & project

status. Information should be provided only for those assignments for which

the Consultant was legally contracted by the client as a corporate entity or

as one of the major participating consulting firms within an association.

Assignments completed by individual experts working privately or through

other consulting firms cannot be claimed as the experience of the

Consultant, or that of the Consultant’s Associate(s), but can be claimed by

the individuals themselves in their CVs. Consultants should be prepared to

substantiate the claimed experience if so, requested by the Client.

ii. A concise, complete, and logical description of how the Consultant’s team

will carry out the services to meet all requirements of the TOR.

iii. A work plan showing in graphical format (bar chart) the timing of major

activities, anticipated coordination meetings, and deliverables such as

reports required under the TOR.

iv. An organization chart indicating relationships amongst the Consultant and

any Associate(s), the Client, and other parties or stakeholders, if any,

involved in the assignment.

v. Comments, if any, on the TOR to improve performance in carrying out the

assignment. Innovativeness will be appreciated, including workable

suggestions that could improve the quality/effectiveness of the assignment.

In this regard, unless the Consultant clearly states otherwise, it will be

assumed by the Authority that work required to implement any such

improvements, are included in the inputs shown on the Consultant's Staffing

vi. The Technical Proposal shall not include any financial information. Technical

Proposals containing financial information may be declared non-responsive.

vii. The name, age, nationality, background employment record, and

professional experience of each nominated expert, with particular reference

to the type of experience required for the project, should be presented in

the CV format shown in Annexure

viii. The Authority requires that each expert confirm that the content of his/her

curriculum vitae (CV) is correct and the experts themselves should sign the

certification of the CV. However, in particular cases, the Authority may

accept a senior officer of the Consultant signing the CVs on behalf of the

experts. If, for valid reasons, the experts are unable to do so, and the

Consultant's Proposal is ranked first, copy of the CVs signed by the experts

concerned must be submitted to the Authority prior to commencement of

contract negotiations. Note that the need to provide address and e-mail

details of experts in the CVs of the experts is not considered mandatory. In

cases where consulting firms/ organizations are prevented from providing

such information by prevailing laws in their country, or if Consultants have

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

valid reasons not to comply with the completion of this item, there will be

no negative impact on the evaluation of the expert.

2.11.6 If the envelope is not sealed and marked as instructed above, Authority assumes

no responsibility for the misplacement or premature opening of the contents of

the Bid submitted.

2.11.7 Bids submitted by fax or e-mail shall not be entertained and shall be rejected.

2.11.8 The Financial Proposal – to be submitted online

i. The Financial Proposal must be submitted online using the format shown in

Annexure 8 and 9 through https://gmbtender.nprocure.com/.

ii. The financial proposal should list the costs associated with the assignment.

These should cover remuneration for staff, accommodation, transportation,

printing of documents and other project related expenditures.

iii. The financial quote should be inclusive of Goods and Service Tax. No

additional finance will be provided under any other headings not mentioned

in the financial quotation.

iv. All the costs must be expressed in Indian Rupees only.

v. All information provided in Consultants’ Financial Proposal will be treated as

2.11.9 The financial proposal shall be submitted online as specified in Clause 2.11.8

In case bidders need any clarifications or if training required to participate

in online tenders, they can contact (n)Procure Support team:-

(n)Code Solutions - A Division of GNFC Ltd.,

(n)Procure Cell 403, GNFC Infotower, S. G. Road, Bodakdev,

Ahmedabad – 380 054 (Gujarat)

Contact Details:

E-mail: [email protected]

2.11.10 If the envelope is not sealed and marked as instructed above, Authority

assumes no responsibility for the misplacement or premature opening of the

contents of the Bid submitted.

Financial Bids submitted in hard copy or e-mail shall not be entertained and shall

2.12 Address of Communication

2.12.1 Each of the envelopes shall be addressed to:

Designation: Vice Chairman & Chief Executive Officer

Address: Gujarat Maritime Board,

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

1st Floor, "SAGAR BHAVAN",

Sector 10/A, Opp. Air Force,

Gandhinagar – 382010, Gujarat

E-mail: [email protected]

2.13 Bid Due Date

2.13.1 Applications should be submitted before 1700 hours IST by the Application Due

Date mentioned in the Schedule of Bidding Process, to the address provided in

Clause 2.12 in the manner and form as detailed in this RFP Document.

Applications submitted by facsimile transmission, telex or email will not be

2.13.2 All applications should be submitted through RPAD speed Post or Courier

only. Applications through Hand Delivery shall not be accepted. No

applications after the due date shall be considered for the evaluation.

2.13.3 The Authority may, in exceptional circumstances, and at its sole discretion,

extend the Application Due Date by issuing an Addendum in accordance with

Clause 2.9, uniformly for all Applicants.

2.14.1 Bids received by the Authority after the specified time on the Bid Due Date shall

not be eligible for consideration and shall be summarily rejected.

2.15 Rejection of Bids

2.15.1 The Authority reserves the right to accept or reject all or any of the Bids without

assigning any reason whatsoever. It is not obligatory for the Authority to accept

any Bid or to give any reasons for their decision.

2.15.2 The Authority reserves the right not to proceed with the Bidding Process at any

time, without notice or liability, and to reject any Bid without assigning any

2.16 Validity of Bids

2.16.1 The Bids shall be valid for a period of not less than 180 (one hundred and eighty)

days from the Bid Due Date. The validity of Bids may be extended by mutual

consent of the respective Bidders and the Authority.

2.17.1 Information relating to the examination, clarification, evaluation and

recommendation for the Bidders shall not be disclosed to any person who is not

officially concerned with the process or is not a retained professional advisor

advising the Authority in relation to, or matters arising out of, or concerning the

Bidding Process. The Authority will treat all information, submitted as part of the

Bid, in confidence and will require all those who have access to such material to

treat the same in confidence. The Authority may not divulge any such information

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

unless it is directed to do so by any statutory entity that has the power under

law to require its disclosure or is to enforce or assert any right or privilege of the

statutory entity and/ or the Authority.

2.18 Confirmation of Receipt

2.18.1 The Authority would appreciate you informing by facsimile / Email receipt of

letter of invitation.

2.19 Correspondence with the Bidder

2.19.1 The Authority shall not entertain any correspondence with any Bidder in relation

to acceptance or rejection of any Bid.

D. Security Deposit

2.20 Bid Security

2.20.1 The Bidder shall furnish as part of its bid, a Bid Security of Rs. 10,00,000/-

(Rupees Ten Lakh only) in the form of a demand draft issued by one of the

nationalized/ Scheduled banks in India drawn in favor of Gujarat Maritime Board

payable at Gandhinagar (the “Bid Security”), must be submitted along with the

2.20.2 Proposals not accompanied by Bid security shall be rejected outright as

2.20.3 The Authority shall not be liable to pay any interest on the Bid Security and the

same shall be interest free.

2.20.4 No bank guarantee will be accepted as Bid Security.

2.20.5 The Bid Security of the unsuccessful bidders would be returned back within one

month of issuance of LOA to the successful bidder. The Bid Security of the

successful bidder would be returned shall be returned at the end of 3 (three)

months after the expiry of this Agreement in accordance with the provisions

2.20.6 The Applicant, by submitting its Application pursuant to this RFP, shall be deemed

to have acknowledged that without prejudice to the Authority’s any other right

or remedy hereunder or in law or otherwise, the Bid Security shall be forfeited

and appropriated by the Authority as the mutually agreed pre-estimated

compensation and damage payable to the Authority for, inter alia, the time, cost

and effort of the Authority in regard to the RFP including the consideration and

evaluation of the Proposal under the following conditions:

i) If an Applicant submits a non-responsive Proposal;

ii) If an Applicant withdraws its Proposal during the period of its validity as specified

in this RFP and as extended by the Applicant from time to time;

iii) In the case of the Selected Applicant, if the Applicant fails to reconfirm its

commitments during negotiations as required vide Clause 4.5;

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

iv) If the offer is modified or varied in a manner not acceptable to the Authority

after opening of the proposals during the bid validity period or any extension

v) In the case of a Selected Applicant, if the Applicant fails to sign the Agreement

or commence the assignment as specified in Clauses 4.7 and 4.8 respectively; or

vi) If the first ranked bidder withdraws his proposal during negotiations;

vii) If the Applicant is found to have a Conflict of Interest as specified in Clause

2.21 Performance Security

2.21.1 The Applicant, by submitting its Application pursuant to this RFP, shall be deemed

to have acknowledged that without prejudice to the Authority’s any other right

or remedy hereunder or in law or otherwise, its Performance Security shall be

forfeited and appropriated by the Authority as the mutually agreed pre-estimated

compensation and damages payable to the Authority for, inter alia, the time,

cost and effort of the Authority in regard to the RFP, including the consideration

and evaluation of the Proposal, under the following conditions:

● If an Applicant engages in any of the Prohibited Practices specified in Clause

● if the Applicant is found to have a Conflict of Interest as specified in Clause

● if the Selected Applicant commits a breach of the Agreement;

● When the Selected Bidder fails to make complete supply services

satisfactorily;

2.21.2 An amount equal to 5% (five per cent) of the Consultant Agreement Value

shall be deemed to be the Performance Security in the form of Bank Guarantee

(BG) (as per Annexure 10) from any nationalized/scheduled commercial bank in

India for the purposes of this Clause 2.21, which may be forfeited and

appropriated in accordance with the provisions hereof.

2.21.3 The Selected Bidder shall provide Performance Security within 15 (fifteen) days

of Letter of Award from the Authority.

2.21.4 The Performance Security shall be for the entire Services duration and shall be

refunded at the end of 3 (three) months after the expiry of contract period/

extended period provided there is no breach of contract on the part of Bidder.

2.21.5 Failure of the Selected Bidder to comply with the requirements shall constitute

sufficient grounds for the annulment of the award and forfeiture of the

Performance Security;

2.21.6 Notice of reasonable time will be given in case of forfeiture of Performance

2.21.7 Failure of the Selected Bidder to comply with the requirement of the contract

shall constitute sufficient grounds, to award the contract to the next highest

ranked evaluated Bidder or call for new bids;

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

2.22 Eligibility Criteria:

2.22.1 Pre – qualification/ Eligibility criteria for the applicants - General

The Applicant must submit an undertaking for each of the following:

● The Company / Firm should not have suffered bankruptcy / insolvency in

the last five years in the format specified at Annexure 1 (D) of this RFP;

● The Company / Firm should not have been blacklisted by any Government/

Public Sector Organization in the format specified at Annexure 1 (E) of this

● The Company/Firm should not have abandoned Consultancy Assignments

/ projects/ contract works in-complete in the format specified at Annexure

1 (F) of this RFP;

2.22.2 Pre – qualification / Eligibility criteria for the applicants - Technical Strength

The bidder should have undertaken/ completed the following projects of similar nature

carried out in India:

Category Minimum Desired Experience

Consultancy The bidder must have experience of preparing at least One (1)

Experience – 1 Detailed Project Report for development of maritime

infrastructure/Ports/Terminals of Projects value more than or

equal to Rs 500 Cr from 2014-15 to 2024-25 with a minimum fee

Consultancy The bidder must have experience of consultancy services*of at

Experience – 2 least Three (3) related to Ports, Shipbuilding, Terminals, Inland

Waterways, Jetties, Harbours, Marinas, RORO/ROPAX Terminals,

Rail-Road Connectivity for the Government of India / State

Government / IPA / Major Port Authority/IWAI/State Maritime

Boards etc. pre- from 2014-15 to 2024-25 with a minimum fee of

INR 10,00,000/- each consultancy work.

*Consultancy Services – Feasibility Study/ Pre-Feasibility

General Instructions:

1. The Bidder shall have to attach relevant supporting documents for proof of project such

as copies of Agreement/ completion certificate/Work Order/LOI/LOA etc. from the

concerned Department, client, organization.

2. Work order copy and/ or Completion Certificate shall specifically mention type of work

as per above experience requirement category in the Scope of Work/ Terms of Reference,

copy of signed agreement, PDS/BoQ or fee schedule, supplementary/amended work

orders, client confirmation letters along with Total fees and clearly highlight the relevant

scope/ terms for evaluating the experience.

2.22.3 Pre – qualification/ Eligibility criteria for the applicants - Financial Strength

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Average Annual Turnover of Company/ Firm from Consultancy*/ Professional Fees

for Previous 3 Financial Years (2022-23, 2023-24, 2024-25) shall not be less than Rs.

The Bidders need to submit the Chartered Accountant/Auditor’s certificate certifying the

turnover from consultancy services.

2.23 Payment Currency

2.23.1 Above payments after deduction of tax at source, whichever may be applicable,

by the Acts prevailing at the time of making payment. Payment of all other taxes

and levies would be the responsibility of the consultant. All payments to the

consultants would be made in Indian Rupees only.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

3 Terms of Reference

Terms of Reference for Preparation of Detailed Project Reports (DPRs) for the

Proposed Port at Dahej and Mahuva

3.1 Scope of Work

The objective of this Consultancy is to prepare Detailed Project Reports (DPRs) for

the proposed Port at Dahej and Mahuva, in order to define the Authority’s

requirements comprehensively for development, modernization, and expansion of these

maritime infrastructure projects.

The Consultancy shall aim to establish a clear technical, financial, and implementation

framework that enables the Authority to assess feasibility, plan investments, and invite

prospective developers or concessionaires with clarity and predictability.

The scope of work outlined below is indicative and not exhaustive. The Consultant shall

carry out all studies, surveys, and assessments necessary and as directed by the Gujarat

Maritime Board (GMB) and other relevant Government agencies to ensure holistic project

development and long-term sustainability of the proposed facilities.

Salient features of the pre-feasibility study for Port at Mahuva and Dahej; is attached as

Annexure-1. The pre-feasibility report shall be provided to the selected bidder for

reference. However, the consultant shall remain solely responsible for conducting its own

assessment and for carrying out all necessary surveys, investigations, and mathematical

modeling, as deemed fit and required based on its assessment, in full compliance with the

contractual terms.

The scope of services for the Detailed Project Report shall comprise of the following, but

not limited to:

a) Data Collection

b) Preliminary Surveys

c) Analysis of Proposed Site of Development

d) Assessment of Design Vessel Sizes

e) Detailed layout

f) Vessel size estimates

g) Detailing of marine and landside facilities

h) Surveys and investigations

i) Internal and external infrastructure connectivity

j) Project costs

k) Tariff and revenue calculations as per GMB scale of rates

l) Financial analysis

m) Project implementation schedule

n) Preparation of EPC Tender documents for bidding process including equipment’s and

all utilities along with good for construction of drawings

The detailed Terms of Reference (ToR) for the Preparation of Detailed Project Reports

(DPRs) for Port at Dahej and Mahuva encompass the preparation of two (2) individual

DPRs, proposed as follows:

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

3.1.1 Proposed Port at Dahej and Mahuva

1. Data Collection on the Project

a) Site visits and collection of additional technical and operational data from Dahej and

b) Assessment of data gaps and identification of sources for additional data.

c) Data generation through stakeholder meetings, field surveys, and investigations as

2. Traffic and Vessel Size Estimates

a) Assess present and projected vessel sizes and cargo mix based on current and future

trade scenarios.

b) Evaluate shipping and trade trends, port-wise cargo handling patterns, and hinterland

c) Convert cargo forecasts into berth and facility requirements, including design vessel

parameters and draft considerations.

3. Surveys and Investigations

a) Ground reconnaissance for general examination of the proposed port development

b) Study of marine, meteorological, hydrological, and coastal parameters, including wave,

tide, and sediment data.

c) Carry out the following surveys and investigations:

 Hydrographic and bathymetric surveys

 Onshore and offshore geotechnical investigations

 Topographical surveys and current measurements

 Other studies as required for the project

4. Preliminary Environmental and Social Impact Assessment

a) Engage with key stakeholders, including local communities, NGOs, and environmental

b) Identify potential environmental and social issues, including CRZ classification,

ecological sensitivity, and socio-economic impact.

c) Assess environmental risks related to dredging, reclamation, and cargo operations.

d) Propose mitigation measures with cost implications.

5. Alternative Layouts for Development and Selection of Suitable Option

The Consultant shall analyze site conditions and develop alternative port layout plans

considering navigational safety, dredging optimization, and infrastructure efficiency. Each

alternative shall be assessed through multi-criteria evaluation covering siting, technical,

economic, commercial, and environmental aspects to arrive at the most viable option for

detailed development.

6. Design & Detailing of Project Facilities

The Consultant shall prepare detailed master plan layouts for each port, covering all

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

marine and onshore facilities, with the initial phase development detailed to realistic cost

estimates and developed as Design suitable for RFP or EPC tendering.

7. Detailed Layout

The detailed layout of port facilities shall include:

 Navigational channel, turning circle, and berthing areas

 Quay walls, jetties, breakwaters, and cargo handling zones

 Storage yards, internal roads, utilities, and operational areas

 Drainage, sewerage, firefighting systems, green belts, and power distribution

 Integration with approach roads, rail connectivity, and external infrastructure

8. Design of the Project Components

On the basis of the approved development plan, all project components shall be designed

to international standards, covering:

a) Marine Structures: Wharves, jetties, breakwaters, retaining walls, and mooring

facilities with detailed cross-sections.

b) Navigational Areas: Dredged levels, dumping grounds, and disposal/reclamation

c) Navigational Aids: Placement of buoys, beacons, and lights as per IALA standards.

d) Equipment Requirements: Cargo handling and support equipment including

cranes, conveyors, firefighting, and safety systems.

e) Onshore Facilities: Design of administrative buildings, control towers, workshops,

and warehouses with full MEP integration.

f) Connectivity: Assessment and design of external and internal road and rail

networks essential for port operations.

g) Utilities: Planning of power, water, drainage, lighting, and telecommunication

h) Any other required infrastructure

9. Project Costs

a) Estimate capital and O&M costs based on design quantities, schedule of rates, and

market quotations.

b) Include costs of civil, mechanical, and electrical works, dredging, reclamation, and

environmental measures.

c) Prepare phase-wise and component-wise cost summaries.

10. Revenue Estimates

a) Prepare port revenue projections based on cargo handling forecasts, tariffs, and

b) Estimate income from storage, vessel-related, and non-cargo revenues.

11. Financial Analysis

a) Prepare financial models including NPV, IRR, and payback period.

b) Conduct sensitivity analysis to test project viability under different cost and revenue

c) Assess implementation options (EPC/PPP/Hybrid models) based on financial

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

12. Project Implementation Schedule

Prepare a detailed project implementation schedule covering planning, design, tendering,

construction, and commissioning stages, clearly showing interlinkages and critical path

13. Procurement Strategy

The Consultant shall propose a procurement and packaging strategy identifying suitable

contract packages to ensure timely and cost-effective execution of the project.

14. Preparation of EPC Tender Documents

The Consultant shall prepare draft EPC tender documents including detailed drawings,

BoQs, cost abstracts, and technical specifications for the following:

a) Marine civil works (berths, jetties, breakwaters, dredging, reclamation)

b) Onshore civil and utility works (roads, buildings, utilities, firefighting)

c) Mechanical and electrical installations (equipment, systems, controls)

All documents shall conform to GMB and GoG standards and latest MORTH / CPWD

specifications.

The Consultant shall provide all technical inputs required for the preparation of Terms of

Reference (ToR) for EIA studies. A separate EIA will be conducted by a GMB-empaneled,

NABET-accredited agency, for which necessary technical assistance shall be provided.

16. Preparation of Request for Proposal

The consultant shall prepare the Request for Proposal (RFP) for inviting the bid and assist

in the process for the reports, data and related matters.

17. Deliverables / Reports / Documents

The Consultant shall submit all deliverables (the “Deliverables/ Reports/ Documents”) in

the form and frequency prescribed by GMB, as per clause 3.3. The Deliverables shall be

so drafted that they could be given to the prospective bidders for guidance in preparation

Five (5) hard copies and two (2) soft copies of each report and drawing shall be submitted.

Drawings shall be of legible size and to scale suitable for tendering and technical review.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

3.2 Project Team

The Consultant would be required to form a multi- disciplinary Project Team for this

assignment, consisting of seven key personnel out of which two (2) key personnel including

team leader would be full time stationed at office of Gujarat Maritime Board at

Gandhinagar. However, as and when required, the project team members would have to

Sr. Educational

Personnel Eligible Experience

No. Qualification

1. 1Team Leader Graduation with Minimum 15 years of consulting

MBA/PGDM/ME/M. experience across areas of DPR,

TECH/M.PLAN or various Infrastructure Projects for

equivalent from Ports/shipbuilding, Logistics,

reputed institute. Transportation, etc.

Number of Projects: Worked in at

least 3 Infrastructure projects related

to ports sector.

2. 2Infrastructure MBA or ME/MTECH Minimum 10 years’ experience in

Planning cum or /M.PLAN with design, engineering, and development

Technical B.E./B. Tech in of port/marine infrastructure such as

Expert Civil Engineering berths, jetties, breakwaters, and

or B. Plan/ B. Arch terminals

Number of Projects: Worked in at

least 2 infrastructure projects

3. 3Logistics and Master Degree in Minimum 8 years of experience in

Supply Chain Logistics/ Supply transportation, logistics planning and

Specialist Chain management or experience in port

Management/Tran operations, shipping and freight

sportation management.

Number of Projects: Worked in at

related field from

least 1 transportation and logistics

reputed institute

planning projects.

4. Minimum 8 years of experience in naval

Bachelor’s or architecture, including ship design,

Master’s Degree in marine structure design, stability

Naval Architecture analysis, hydrodynamics, port &

/ Naval harbour engineering, or vessel-related

Naval Architect

Architecture and technical assessments.

Ship Building Number of Projects: Worked in at

Engineering from a least 1 Projects pertaining to ship

recognized design/ vessel stability analysis, port &

harbour engineering studies, dry-

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Sr. Educational

Personnel Eligible Experience

No. Qualification

university or dock/shipyard planning, maritime

institution. DPRs, or large-scale maritime

infrastructure project conceptualization

Minimum 3 years of consulting

5. 4Environment Graduation with

experience with at least 3 years’

Expert MBA/M.Plan/PGDM

experience of working in sustainable

equivalent from

reputed institute

with specialization

studies or related

Minimum 5 years of consulting

6. 5Financial Post Graduate in

experience with at least 3 years’

Analyst Commerce /

experience of working in port, shipping

and maritime sector.

Accountant/MBA/C

FA or equivalent

Minimum 2 years of experience

7. 6Associate Graduation with

working in port, shipping and maritime

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

3.3 Deliverable and Payment Schedule

S. No. Deliverables Payment (% of

1 Award of Mandate (Date of Letter of Award) M

Submission of Inception Report

2 (5% for each) 10% M + 02 weeks

Port at Dahej & Port at Mahuva

Submission of Draft DPRs (30%

3 60% M + 16 weeks

Port at Dahej & Port at Mahuva

Submission of Final DPRs (15%

4 30% M + 24 weeks

Port at Dahej & Port at Mahuva

3.4 Deliverables/ Reports/ Documents

The consultant has to submit hardcopies along with soft copies of each deliverable for

reviewing, comments and approval.

3.5 Custody of Reports/ Data etc

All documents received from the Authority, shall remain in the custody of the Consultant

during the period of assignment only and shall be used exclusively in connection with the

Services and shall not be made use of for any other purpose. These shall be carefully

preserved by the Consultant till the completion of the job and shall be handed over to the

client on preparation of final report or on termination of the contract.

3.6 Property of the Authority

All work submitted to the Authority by or under the authorship and signature of the

consultant shall be the professional responsibility of the consultant.

All data collected, financial models developed with all linking sheets for this assignment

would be the property of the Authority and to be submitted to the Authority in soft copies

and in hard copies, in whichever form it is available as and when required by the Authority

and along with the final report.

3.7 Responsibilities of the Consultant

i) The Consultant shall collect all the relevant preliminary & secondary information,

relevant documents from the State government departments/ Government

ii) The Consultant shall be responsible for all the data, given by them;

iii) The Consultant shall collect all data, existing information for carrying out the

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

iv) The Consultant shall bear data collection and survey expense for carrying out

the assignment;

v) The Consultant shall do justification to the data collected by validating before

final submission;

vi) The Consultant shall have to make their own arrangement for accommodation,

equipment, software for carrying out the assignment during their stay in

Gandhinagar and during site visits;

vii) The Consultant shall require to make necessary provision for housing their staff

at Gandhinagar as per requirement. No assistance shall be provided by the

viii) The consultant has to keep two key personnel including team leader at GMB

Office, Gandhinagar for Site Visits, daily coordinating of the assignment with the

Authority for the whole tenure of this project;

ix) The Consultant shall report on weekly basis to the Authority with review meeting

on update and progress of the assignment;

x) The Consultant shall ensure that its manpower/ Project Team proposed shall be

available on all working days of Government of Gujarat (including working

xi) The Consultant shall whenever required make presentations before competent

authorities/ Government of Gujarat (GoG)/ Steering Committee/ Government

of India (GoI) from time to time for securing approval from GoG in connection

with the Consultancy Assignment.

3.8 Additional Work

Additional work related to the preparation of the Detailed Project Report (DPR) and Master

Plan for ports and shipyards may be carried out at the same rates, terms, and conditions.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

4 Evaluation of Bids

4.1 Opening of Bids

4.1.1 The Technical proposals shall be opened as per clause 1.4 of this document. If

possible, consultant may depute their representative to be present at the time

of opening of proposals.

4.2 Test of Responsiveness

4.2.1 Prior to evaluation of Bids, the Authority shall determine whether each Bid is

responsive to the requirements of the RFP. A Bid shall be considered responsive

a) it is received as per the format at Appendix 1 to 16;

b) it is received by the Bid Due Date including any extension thereof pursuant to Clause

c) it is signed, sealed, hard bound and marked as stipulated in Clauses 2.10 and 2.11;

d) it is accompanied by the Bid Security as specified in Clause 2.21.1;

e) it is accompanied by the Power(s) of Attorney as specified in Clauses 2.1.4;

f) it contains all the information (complete in all respects) as requested in this RFP

and/or Bidding Documents (in formats same as those specified);

g) it does not contain any condition or qualification; and

h) it is not non-responsive in terms hereof.

4.2.2 The Authority reserves the right to reject any Bid which is non-responsive and

no request for alteration, modification, substitution or withdrawal shall be

entertained by the Authority in respect of such Bid.

4.3 Evaluation of Bids

4.3.1 The proposals shall be evaluated as per the parameters set below and ranked

A. Technical Evaluation:

4.3.2 The proposals shall be evaluated on the following parameters and the marks shall

be given accordingly:

Technical Scoring Criteria

Parameter Criteria

1 Firm Experience

The bidder must have experience of preparing at least

Consultancy One (1) Detailed Project Report for development of

A Experience – maritime infrastructure/Ports/Terminals of Projects

1 value more than or equal to Rs 500 Cr from 2014-15

to 2024-25 with a minimum fee of INR 20,00,000/-

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

<2 Projects: 0 marks

2-3 Projects: 4 marks

4-5 Projects: 7 marks

6-7 Projects: 10 marks

>7 Projects: 15 marks

The bidder must have experience of consultancy

services*of at least Three (3) related to Ports,

Shipbuilding, Terminals, Inland Waterways, Jetties,

Harbours, Marinas, RORO/ROPAX Terminals, Rail-Road

Connectivity for the Government of India / State

Government / IPA / Major Port Authority/IWAI/State

Maritime Boards etc. pre- from 2014-15 to 2024-25

Consultancy with a minimum fee of INR 10,00,000/- each

B Experience – consultancy work.

<3 Projects: 0 marks

3-4 Projects: 5 marks

5-6 Projects: 10 marks

>6 Projects: 15 marks

*Consultancy Services –Feasibility Study/ Pre-

Feasibility Study/DPR/TEV

Minimum 15 years of consulting experience across

areas of DPR, various Infrastructure Projects for

Ports/shipbuilding, Logistics, Transportation, etc.

- Up to 3 Projects: 4 marks

A Team Leader - 3-5 Projects: 8 marks

- More than 5 Projects: 10 marks

(* projects pertaining to Reports preparation of DPR/

Masterplans/Feasibility for Ports/Ports

Infrastructure/ship building/ etc, large-scale

port/logistics projects conceptualization &

Minimum 10 years’ experience in design, engineering,

Infrastructure and development of port/marine infrastructure such as

Planning cum berths, jetties, breakwaters, and terminals

Technical Experience

- Up to 2 Projects: 4 marks

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

- 2-5 Projects: 8 marks

- More than 5 Projects: 10 marks

Minimum 8 years of experience in transportation,

logistics planning and management or experience in

port operations, shipping and freight management.

Logistics and - 1-2 Projects: 4 marks

C Supply Chain - 3-5 Projects: 6 marks

- More than 5 Projects: 8 marks

(* projects pertaining to DPR, Preparation of

Masterplans for Ports, Infrastructure of Ports etc,

large-scale port/logistics projects conceptualization &

Minimum 8 years of experience in naval architecture,

including ship design, marine structure design, stability

analysis, hydrodynamics, port & harbour engineering,

or vessel-related assessments.

▪ Experience Scoring

D - 1-3 Projects: 2 marks

- More than 3 Projects: 4 Marks

*(Projects pertaining to ship design/ vessel stability

analysis, port & harbour engineering studies, dry-

dock/shipyard planning, maritime DPRs, or large-scale

maritime infrastructure project conceptualization &

E- Environment Expert Minimum 3 years of consulting

experience with at least 3 years’ experience of working

in sustainable projects*.

Environment - 1-3 Projects: 2 marks

Expert - More than 3 Projects: 4 Marks

(* projects pertaining to DPR, EIA and SIA, Preparation

of Masterplans for Ports, Infrastructure of Ports etc,

large-scale port/logistics projects conceptualization &

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Minimum 5 years of consulting experience with at least

3 years’ experience of working in ports and shipping

- 1-3 Projects: 2 marks

F - 4-5 Projects: 4 marks

- More than 5 Projects: 6 Marks

He should have undertaken financial analysis and

modelling for 2 Ports related Assignments.

Minimum 2 years of experience in the port and

- 1-2 Projects: 2 marks

- More than 2 Projects: 3 marks

Presentation on Approach & Methodology which

is to be adopted

Total Technical Score (ST) Out of

4.3.3 Based on the above technical factors, each consultant would be assigned a

technical score out of 100. Based on their ranking in technical score, the bidder

scoring more than 70% would be referred to as “Technically Qualified

Bidders” and shall be eligible for Financial Evaluation.

B. Financial Evaluation:

4.3.4 The technically eligible bidder securing minimum 70 marks in technical

evaluation shall be eligible for financial bid opening. The evaluation of the

technically eligible bidder shall be based on Quality and Cost Based (QCBS)

method. The committee will select the bidder by giving 70% weightage to

technical marks (T) and 30% weightage to the Price Bid.

▪ Technical weightage (St): The marks scored by the bidder in technical evaluation

shall be calculated to 70 points as under:

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Normalized Technical Score (NTS) = {[T/T(High)] *100}

St = NTS*0.70, where T is the technical score of bidders under consideration and

T(High) is highest technical score received by bidder.

▪ Financial weightage (Sf): The marks scored by the bidder in financial evaluation

shall be calculated to 30 points as below:

Normalized Financial Score (NFS) = {[C(Low)/C] *100}

Sf = NFS*0.30, where C is financial bid value of bidder under consideration and C(Low)

is lowest financial bid value.

▪ Based on combined marks of Technical and Financial Bid, bidder securing highest

score/ranking will be selected and the Committee will invite for further process.

▪ Highest Score (S) = St + Sf

▪ In case of tie in the total score, the bidder having maximum Normalized Technical

Score (NTS) will be selected.

4.4 Selection of Consultant

4.4.1 The final selection of the firm shall be based on the highest combined score of

Technical Proposal and Financial Proposal.

4.4.2 Subject to the provisions of Clause 2.15.1, the Bidder whose Bid is adjudged as

responsive in terms of Clause 4.2.1 and who scores highest in the Technical and

Financial evaluation shall be declared as the selected Bidder (the “First Ranked

Bidder”). In the event that the Authority rejects or annuls all the Bids, it may,

in its discretion, invite all eligible Bidders to submit fresh Bids hereunder.

4.4.3 The Client reserves the right to reject, at its sole discretion, any or all evaluated

Financial Proposals and if necessary, calls for submission of new Financial

4.5 Availability of Personnel

4.5.1 Having selected the Bidder as per the provisions of Clause 4.4., the Authority will

require assurances and the Bidder confirms the availability of all the Personnel

proposed as part of Project Team in Annexure 6 as part of the Technical

Proposal during the Consultancy Assignment. The Authority will not consider

substitutions of Personnel other than reasons such as death or Medical

incapacity, or Resignation. Any proposed substitute shall have equivalent or

better qualifications and experience than the original candidate.

4.5.2 In the event, the Bidder substitutes Project Team other than reasons such as

death or medical incapacity or if it is established that Personnel were offered in

the Bid without confirming their availability, the Bidder shall be disqualified.

4.5.3 In the event of disqualification, the Authority shall forfeit and appropriate the Bid

Security, as mutually agreed genuine pre-estimated compensation and damages

payable to the Authority for, inter alia, the time, cost and effort of the Authority

including consideration of such Bidder’s proposal, without prejudice to any other

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

right or remedy that may be available to the Authority hereunder or otherwise.

4.6 Contacts during Bid Evaluation

Bids shall be deemed to be under consideration immediately after they are opened and

until such time the Authority makes official intimation of award/ rejection to the Bidders.

While the Bids are under consideration, Bidders and/ or their representatives or other

interested parties are advised to refrain from contacting by any means, the Authority and/

or their employees/ representatives on matters related to the Bids under consideration.

4.7 Negotiations

4.7.1 Negotiations will be scheduled with the first ranked bidder. Negotiations will

commence with a discussion on the proposal, proposed methodology, staffing

and any other suggestions on improving the ToR. Agreement must then be

reached on the final ToRs, the staffing, Bar Charts, which will indicate activities,

staff, and periods in the field and in the office, staff months, logistics and

reporting. Then financial negotiations will be carried out, if required.

4.7.2 After successful negotiations with the first ranked bidder, the Authority shall

issue Letter of Award (LOA) to the first ranked bidder for carrying out the

assignment. If negotiations do not reach any conclusions and the first ranked

bidder withdraws his proposal, the Authority may then call the second ranked

bidder for negotiations.

4.7.3 No information on the evaluation and ranking of consultants’ proposal will be

disclosed to any person other than those directly concerned with the selection

process. Any consultant who tries to influence the evaluation, ranking or

contract, will be liable to be rejected.

4.8 Award of Contract

4.8.1 After selection, a Letter of Award (the “LOA”) shall be issued, in duplicate, by the

Authority to the Selected Applicant and the Selected Applicant shall, within

(seven) days of the receipt of the LOA, sign and return the duplicate copy of the

LOA in acknowledgement thereof. In the event the duplicate copy of the LOA

duly signed by the Selected Applicant is not received by the stipulated date, the

Authority may, unless it consents to extension of time for submission thereof,

appropriate the Bid Security of such Applicant as mutually agreed genuine pre-

estimated loss and damage suffered by the Authority on account of failure of the

Selected Applicant to acknowledge the LOA, and the next highest-ranking

Applicant may be considered. The Authority shall promptly notify the other

Consultants who were not technically qualified and also the consultants who were

technically qualified but were not selected finally, that they were unsuccessful.

The Bid Security of such consultants will be refunded within 30 days after issue

of LOA to the successful consultant.

4.9 Execution of Agreement

4.9.1 After acknowledgement of the LOA as aforesaid by the Selected Applicant, it shall

execute the Agreement within the period prescribed in the LOA. The Selected

Applicant shall not be entitled to seek any deviation in the Agreement.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

4.10 Commencement of assignment

4.10.1 The Consultant shall commence the Services at the Project site within 7 (seven)

days of the date of the Agreement, or such other date as may be mutually

4.10.2 If the Consultant fails to either sign the Agreement as specified in Clause 4.9 or

commence the assignment as specified herein, the Authority may invite the

second ranked Applicant for negotiations. In such an event, the Bid Security of

the first ranked Applicant shall be forfeited and appropriated in accordance with

the provisions of Clause 2.20.6.

4.11 Proprietary data

4.11.1 Subject to the provisions of Clause 2.17, all documents and other information

provided by the Authority or submitted by an Applicant to the Authority shall

remain or become the property of the Authority. Applicants and the Consultant,

as the case may be, are to treat all information as strictly confidential. The

Authority will not return any Proposal or any information related thereto. All

information collected, analyzed, processed or in whatever manner provided by

the Consultant to the Authority in relation to the Consultancy shall be the

property of the Authority.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

5 Fraud and Corrupt Practices

5.1 The Applicants and their respective officers, employees, agents and advisers shall

observe the highest standard of ethics during the Selection Process. Notwithstanding

anything to the contrary contained in this RFP, the Authority shall reject a Proposal without

being liable in any manner whatsoever to the Applicant, if it determines that the Applicant

has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice (collectively the

“Prohibited Practices”) in the Selection Process. In such an event, the Authority shall,

without prejudice to its any other rights or remedies, forfeit and appropriate the Bid

Security or Performance Security, as the case may be, as mutually agreed genuine pre-

estimated compensation and damages payable to the Authority for, inter alia, time, cost

and effort of the Authority, in regard to the RFP, including consideration and evaluation of

such Applicant’s Proposal.

5.2 Without prejudice to the rights of the Authority under Clause 5.1 hereinabove and the

rights and remedies which the Authority may have under the LOA or the Agreement, if an

Applicant or Consultant, as the case may be, is found by the Authority to have directly or

indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice during the Selection

Process, or after the issue of the LOA or the execution of the Agreement, such Applicant

or Consultant shall not be eligible to participate in any tender or RFP issued by the

Authority during a period of 2 (two) years from the date such Applicant or Consultant, as

the case may be, is found by the Authority to have directly or through an agent, engaged

or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable

practice or restrictive practice, as the case may be.

5.3 For the purposes of this Section, the following terms shall have the meaning hereinafter

respectively assigned to them:

a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly

or indirectly, of anything of value to influence the action of any person connected

with the Selection Process (for avoidance of doubt, offering of employment to or

employing or engaging in any manner whatsoever, directly or indirectly, any

official of the Authority who is or has been associated in any manner, directly or

indirectly with the Selection Process or the LOA or has dealt with matters

concerning the Agreement or arising therefrom, before or after the execution

thereof, at any time prior to the expiry of one year from the date such official

resigns or retires from or otherwise ceases to be in the service of the Authority,

shall be deemed to constitute influencing the actions of a person connected with

the Selection Process); or (ii) save as provided herein, engaging in any manner

whatsoever, whether during the Selection Process or after the issue of the LOA

or after the execution of the Agreement, as the case may be, any person in

respect of any matter relating to the Project or the LOA or the Agreement, who

at any time has been or is a legal, financial or technical consultant/ adviser of

the Authority in relation to any matter concerning the Project;

b) “Fraudulent practice” means a misrepresentation or omission of facts or

disclosure of incomplete facts, in order to influence the Selection Process;

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

c) “Coercive practice” means impairing or harming or threatening to impair or

harm, directly or indirectly, any persons or property to influence any person’s

participation or action in the Selection Process;

d) “Undesirable practice” means (i) establishing contact with any person

connected with or employed or engaged by the Authority with the objective of

canvassing, lobbying or in any manner influencing or attempting to influence the

Selection Process; or (ii) having a Conflict of Interest; and

e) “Restrictive practice” means forming a cartel or arriving at any understanding

or arrangement among Applicants with the objective of restricting or

manipulating a full and fair competition in the Selection Process.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

6 Pre-Bid Conference

6.1 A Pre-Bid conference of the interested parties shall be convened On-line as well as Off-

line at the designated date, time and place. A maximum of two representatives of each

Applicant shall be allowed to participate offline on production of authority letter from the

6.2 For Online participation, the consultant needs to provide the consent of his

organisation along with the details of the Senior Representative of the Applicant who has

been authorised to participate in the Pre-bid meeting. The consent shall be mailed to the

e-mail id provided in Sl. No. 2 of the clause 1.4 [Schedule of Bidding Process] of this

document on or before the Last date of Receiving Queries as specified in Sl. No. 2 of the

clause 1.4 [Schedule of Bidding Process] of this document. The online pre-bid meeting link

shall be shared with only those Applicant who have e-mailed the Consent.

6.3 During the course of Pre-Bid conference, the Applicants will be free to seek

clarifications and make suggestions for consideration of the Authority. The Authority shall

endeavour to provide clarifications and such further information as it may, in its sole

discretion, consider appropriate for facilitating a fair, transparent and competitive Bidding

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

7 Miscellaneous

The Bidding Process shall be governed by, and construed in accordance with, the

laws of India and the Courts at Gandhinagar shall have exclusive jurisdiction over all

disputes arising under, pursuant to and/ or in connection with the Bidding Process.

The Authority, in its sole discretion and without incurring any obligation or liability,

reserves the right, at any time, to;

a) suspend and/ or cancel the Bidding Process and/ or amend and/ or supplement the

Bidding Process or modify the dates or other terms and conditions relating thereto;

b) consult with any Applicant in order to receive clarification or further information;

c) pre-qualify or not to pre-qualify any Applicant and/ or to consult with any Applicant

in order to receive clarification or further information;

d) retain any information and/ or evidence submitted to the Authority by, on behalf

of, and/ or in relation to any Applicant; and/ or

e) independently verify, disqualify, reject and/ or accept any and all submissions or

other information and/ or evidence submitted by or on behalf of any Applicant.

f) return the Bid Security and the Performance Guaranty received from the Bidders in

case the bidding process is cancelled by the Authority.

It shall be deemed that by submitting the Application, the Applicant agrees and

releases the Authority, its employees, agents and advisers, irrevocably,

unconditionally, fully and finally from any and all liability for claims, losses, damages,

costs, expenses or liabilities in any way related to or arising from the exercise of any

rights and/ or performance of any obligations hereunder, pursuant hereto and/ or in

connection herewith and waives any and all rights and/ or claims it may have in this

respect, whether actual or contingent, whether present or future.

7.4.1 The Consultant shall at its cost take out and maintain adequate professional

liability insurance as well as adequate insurance against third party liability and

loss of or damage to equipment purchased in whole or in part with funds provided

by the Authority.

7.4.2 The Authority undertakes no responsibility in respect of any life, health, accident,

travel and other insurance which may be necessary or desirable for the Personnel

of its own or sub-contractors and specialists associated with the Consultants for

the purposes of the Services, nor for any members of any family of any such

7.5 Termination of the Contract

7.5.1 The Authority reserves the right to cancel the contract at any time if it is not

satisfied with the services of the consultant or there is breach of any of the

condition of this contract by the consultant, provided a period of 15 days has

lapsed from the date of serving notice on the Consultant requiring it to remedy

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

the breach and if the breach has continued up to the date of the termination. In

this event, the work done till then by the consultant shall be taken over by the

Authority. Authority reserves the right to appoint a new consultant and hand

over to him the all the documents to complete the assignment. In such an event,

the consultant shall not be entitled to receive any payments upon termination of

the contract. In such case, upon termination, the Authority may also impose

liquidated damages, up to maximum of 10% of the contract value. The

consultant will be required to pay any such liquidated damages to Authority

within 30 days of termination date.

7.5.2 The Authority reserves the right to cancel the contract by giving 15 days’ notice,

subject to payment of the fees for the actual work done by the consultant for the

project up to the date of cancellation of the contract as per Clause 7.5.5.

7.5.3 The Consultant reserves the right to terminate the Agreement immediately upon

situations arising due to non-compliance of the stipulations of this Agreement by

the Authority. The termination notice will be held valid only if it is preceded by a

corresponding non-compliance notice issued at least 15 days prior to the date of

the termination notice and if the non-compliance has continued up to the date of

the termination notice. The Authority shall be liable to pay the Consultant fees

for the actual work done by the consultant for the project up to the date of

cancellation of the contract as per Clause 7.5.5.

7.5.4 The parties also reserve a right to terminate this Agreement in the event any

voluntary insolvency petition/ IP petition is filed by either party, or if any

proceedings are instituted against either party, property or assets under any

bankruptcy, insolvency, receivership, debtors’ relief, winding up rehabilitation,

or similar statue or any effective resolution is passed for the winding up of that

party or for any remedy under any such statute.

7.5.5 The payment of the fees will be determined based on the actual work carried

out, actual Person-Months spent and Person-Month Rate as specified in Financial

Proposal. In case of failure to decide compensation, Arbitrator as per the terms

of the contract shall be appointed to decide the compensation.

7.6 Arbitration

1.1.1 In the event of any dispute or difference at any time arising between the parties

relating to the construction, meaning or effect of this agreement or any other

clause or any content of the rights and liabilities of the parties or other matters

specified herein or with reference to anything arising out of or incidental to this

agreement or otherwise in relation to the terms, whether during the continuance

of this agreement or thereafter, such disputes or differences shall be endeavored

to be solved by mutual negotiations. If, however, such negotiations are

anfractuous, they shall be decided by arbitration of two Arbitrators, one to be

appointed by each party to the dispute or difference and to an Umpire to be

appointed by Arbitrators in writing before taking upon them the burden of

arbitration. Such a reference shall be deemed to be a submission to arbitration

under the provisions of The Arbitration and Conciliation Act, 1996 and of any

modification or re-enactment thereof.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

1.1.2 The venue of arbitration shall be Gandhinagar only, subject to the above, the

Civil Courts in Ahmedabad only shall have exclusive jurisdiction in this matter.

The expense of the arbitration shall be paid as may be determined by the

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 1 Proposal Submission Letter

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

Sub: RFP for Selection of Consultant for Preparation of Detailed Project Reports

(DPRs) for the Proposed Port at Dahej and Mahuva.

I / We, the undersigned, offer to provide the consulting services for the above in

accordance with your Request for Proposal dated -----------

-------------. We are hereby submitting our Proposal as per the prescribed formats sealed

under separate envelopes. The envelope containing “Pre-Qualification Proposal” and

“Technical Proposal” contains 01 original copy of the Pre-Qualification Proposal and

Technical Proposal separately. The Financial Proposal is submitted online.

I/ We declare that:

a) I/ We have examined and have no reservations to the RFP document, including any

Addendum and Corrigendum issued by the Authority.

b) I/ We do not have any conflict of interest in accordance with Clauses 2.1.9 and

2.1.10 of the RFP document; and

c) I/We have not directly or indirectly or through an agent engaged or indulged in any

corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practice, as defined in Clause 5.3 of the RFP document, in respect of any

tender or request for proposal issued by or any agreement entered into with the

Authority or any other public sector enterprise or any government, Central or State;

d) I/ We hereby certify that we have taken steps to ensure that in conformity with the

provisions of Clause 5 of the RFP document, no person acting for us or on our behalf

has engaged or will engage in any corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice.

If negotiations are held during the period of validity of the Proposal, i.e., before <date>,

we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon

us and subject to the modifications resulting from contract negotiations.

We understand you are not bound to accept any Proposal you receive. We remain,

Yours sincerely,

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Authorized Signature:

Designation ___

Name of the Firm ___

Encl: (1) TECHNICAL PROPOSAL - (1 Copy) in separate envelope.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 1 (A) Format for Pre-qualification Proposal (General Information)

Each applicant must fill up following summary sheet carefully, as this will be utilized for

evaluation. Please ensure that information provided in this summary sheet be true and

Information to be

Sr. No. Description

provided by applicant

1. Name of company / firm

If 100% owned subsidiary incorporated in India,

whether the applicant has an undertaking from the

parent company that they will provide financial /

2. Yes / No / Not applicable

technical support to subsidiary for consultancy work, if

awarded based on this document. [Refer: Annexure

Have you abandoned any work in last five years?

3 (Please support with undertaking) [Refer: Annexure 1Yes / No

Have your company / firm suffered bankruptcy/

4. insolvency in the last five years? (Please support with Yes / No

undertaking) [Refer: Annexure 1 (D)]

Is your company / firm currently blacklisted by any

government (Central, State, ULBs) / funding agencies

(World Bank, ADB, JBIC, DFID, etc.) / Public Sector

5. (Please support with undertaking) [Refer: Annexure 1 Yes / No

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej and Mahuva

Annexure 1 (B) Format for Pre-qualification Proposal (Technical Strength)

Relevant Services Carried Out in the Last 10 (Ten) years That Best Illustrate Qualifications

Client Name, Whether participated as individual Cost of

Date of Award and Current status Project

S.N. Category Name of Work Telephone/ Fax consulting firm/ member of consortium, consultancy work

Completion of the project brief

no. and e-mail mentioned the consortium lead in Rs. Lakhs

Date of Date of

Award Completion

*Provide details separately for each project listed in the summary sheet in the following format.

⮚ Projects without the proof of experience [at least (for Completed Projects: Work Order, Agreement and Completion Certificate, a

Certificate from Chartered Accountant/ Auditor having Unique Document Identification Number (UDIN) confirming the receipt of full

payment from the Client), (at least for on-going Projects: Work Order, Agreement and Statutory Audited Statement of last two Payment

received, a Certificate from Chartered Accountant/ Auditor having Unique Document Identification Number (UDIN) confirming the receipt

of payment from the Client)] will not be considered for evaluation.

⮚ Authority reserves the right to verify the details and ask to furnish necessary proofs in this regard.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 1 (C) Format for Pre-qualification Proposal (Financial Strength)

This is to certify that as per Audited Financial Statements of (“Name of Single Entity

Bidder”) for the period FY 2024-25, FY 2023-24, FY 2022-23, the other relevant documents

maintained by (“Name of Single Entity Bidder”), the Annual Turnover details from

Consultancy Services [excluding IT Implementation, Audit (namely, Internal Audit, IS

Audit, IT Audit), Statutory Audit and Taxation Services] and Net Worth for the said three

financial years of (“Name of Single Entity Bidder”) are as follows:

All Values: INR in Crores

Bidder Type Annual turnover

From Consultancy Services

FY Year 1 FY Year 2 FY Year 3 Average

Single Entity Bidder

Certificate from the Statutory Auditor

This is to certify that [name of company] [registered address] has received the payments

shown above against the respective years.

Name of Authorized Signatory:

Signature of Authorized Signatory:

Unique Document Identification Number (UDIN):

Seal of Audit firm:

1. An Bidder consisting of a single entity should fill in details as per the row titled

Single entity Bidder.

2. The Bidder should provide details of its own Financial Capacity or of an

Associate as specified in RFP Document.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

1. The Bidder shall attach copies of the balance sheets, financial statements and Annual

Reports for 3 (three) years preceding the Application Due Date. The financial

statements shall:

a. reflect the financial situation of the Bidder and its/ their Associates where the

Bidder is relying on its Associate’s financials;

b. be audited by a statutory auditor;

c. be complete, including all notes to the financial statements; and

d. correspond to accounting periods already completed and audited (no

statements for partial periods shall be requested or accepted).

2. The Bidder shall submit Audited Annual Reports for Financial Year 1 (2022- 23),

Financial Year 2 (2023-24), Financial Year 3 (2024-25) highlighting the Annual

3. The Bidder shall provide an Auditor’s Certificate having Unique Document

Identification Number (UDIN) specifying the Annual Turnover from Consultancy.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 1 (D) Format for Declaration of Bankruptcy / Insolvency

(to be submitted on the letterhead of the Sole Applicant)

The Company/ Firm should not have suffered bankruptcy / insolvency in the last

Letter No: Date:

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

Sub: RFP for Selection of Consultant for Preparation of Detailed Project Reports

(DPRs) for the Proposed Port at Dahej and Mahuva.

We, [Firm Name], having registered office at [address], are submitting the proposal for

above mentioned assignment. We do hereby declare that [Firm Name] has not been

suffered bankruptcy/ insolvency in the last five years.

Yours sincerely,

Authorised Signatory

Name of Authorized Signatory:

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 1 (E) Format for Declaration of Blacklisting by any Government/

Public Sector Organization

(to be submitted on the letterhead of the Sole Applicant)

The Company/ Firm should not have been blacklisted by any Government/ Public

Sector Organization

Letter No: Date:

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

Sub: RFP for Selection of Consultant for Preparation of Detailed Project Reports

(DPRs) for the Proposed Port at Dahej and Mahuva.

We, [Firm Name], having registered office at [address], are submitting the proposal for

above mentioned assignment. We do hereby confirm that we have not blacklisted by any

government (Central, State, ULBs)/ funding agencies (World Bank, ADB, JBIC, DFID etc)./

Public Sector Undertaking.

Yours sincerely,

Authorised Signatory

Name of Authorized Signatory:

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 1 (F) Format for Declaration of Abandonment of Consultancy

Assignments / Projects/ Contract Works in- complete

(to be submitted on the letterhead of the Sole Applicant)

The Company/ Firm should not have abandoned Consultancy Assignments/

projects/ contract works in- complete.

Letter No: Date:

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

Sub: RFP for Selection of Consultant for Preparation of Detailed Project Reports

(DPRs) for the Proposed Port at Dahej and Mahuva.

We, [Firm Name], having registered office at [address], are submitting the proposal for

above mentioned assignment. We do hereby declare that [Firm Name] has never been

abandoned any assignment/ Consultancy Assignment/ Project/ contract works in-complete

Yours sincerely,

Authorised Signatory

Name of Authorized Signatory:

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 2 Format for Power of Attorney for Signing of Proposal

(On INR 300/- Stamp paper duly attested by Notary Public)

POWER OF ATTORNEY

Know all men by these presents, We (name and address of the registered office 1) do

hereby constitute, appoint and authorize Mr./ Ms. (Name

and residential address) who is presently employed with us and holding the position of as

our attorney, to do in our name and on our behalf, all such acts, deeds and things

necessary in connection with or incidental for RFP for Selection of Consultant for

Preparation of Detailed Project Reports (DPRs) for the Proposed Port at Dahej

and Mahuva, including signing and submission of all documents and providing

information/ responses to Authority in all matters in connection with our Proposal.

We hereby declare that all acts, deeds and things done by our said attorney pursuant to

this Power of Attorney shall always be deemed to have been ratified by us and done by

Dated this the Day of 202_

(Name, Designation and Address)

(Name, Title and Address of the Attorney)

1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required the same should be under common seal

affixed in accordance with the required procedure.

2. Also, wherever required, the Bidder should submit for verification the extract of the

charter documents and documents such as a resolution/power of attorney in favor

of the Person executing this Power of Attorney for the delegation of power

hereunder on behalf of the Bidder.

3. A certified copy of the appropriate resolution/ document conveying authority to the

person signing this Power of Attorney shall be enclosed in lieu of the Power of

In case of partnership firm: name and address of principal office of the partnership firm to be provided.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 4 Firm’s References

Relevant Services Carried Out in the Last Ten Years That Best Illustrate

Using the format below, provide information on each assignment for which your

firm/entity, either individually as a corporate entity or as one of the major companies

within an association, was legally contracted.

The consultant shall show case completed and on-going project experience for

all of the categories mentioned in (iii).

(i) Assignment Name

(ii) Name of Firm who

carried out the study

(iii) Type of Study/ Category

(iv) Name & Address of the

(v) No of Person-Months

(vi) Time when the

assignment was carried

(viii) Has any member who

worked on this project,

been considered for this

proposed assignment of

Authority? If yes,

provide name and role.

(ix) Narrative Description of

the Scope of work of the

(x) Description of Actual

Services provided by

(xi) Status of the Study

[Completed/ On-going]

(If the study is not

completed, please

mention what stage/s of

has been completed so

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

General Instructions:

1. Projects/ Firm’s eligible project experience without the proof of experience as

mentioned below will not be considered for evaluation:

a. At least for Completed Projects:

i. Work Order, or

ii. Agreement, AND

iii. Completion Certificate, or

iv. A Certificate from Chartered Accountant/ Auditor having Unique

Document Identification Number (UDIN) confirming the receipt of full

payment from the Client);

b. At least for On-going Projects:

i. Work Order, or

ii. Agreement AND

iii. Statutory Audited Statement of last two Payment received, or

iv. A Certificate from Chartered Accountant/ Auditor having Unique

Document Identification Number (UDIN) confirming the receipt of payment

from the Client).

2. Work order copy and/ or Completion Certificate shall specifically mention type of

work as per above experience requirement category in the Scope of Work/ Terms

of Reference, along with Total Project Cost;

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 5 Approach Paper on Methodology and Work Plan for Performing the

1. Write up on Methodology to carry out this assignment. The Write up should cover,

in detail, how the consultant would carry out the assignment, understanding

the issues, detailed work plan, defining milestones and innovativeness in

approach and methodology. The methodology for each head of the proposed

Terms of Reference must be described.

2. Define various milestones for the assignment and specify time frame to complete

each milestone. Also specify contents of reports and deliverables at each stage of the

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 6 Composition of the Team Personnel, And Task(S) Of Each Team

1. Project Team

Sr. Name of Proposed Name of Employment Education No. of Years

No the Member Position Firm Status (regular Qualification relevant

/ part time / experience

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 7 Format of Curriculum Vitae (CV) For Proposed Professional Staff

(i) Name of Person :

(ii) Proposed position for this assignment: (Only one Candidate should be

nominated for each Position as sought)

(iii) Designation :

(iv) Date of Birth :

(v) Nationality :

(vi) No of Years with present Employer :

(vii) Education :

Name of Degree (Graduate College and Specialization Year of Passing

onwards) University

(vii) Relevant Experience :

Please provide details of relevant assignments, with respect to task assigned for

the proposed study (as mentioned in (ii) above). Kindly provide following

information for each assignment:

Name of Name of Time Description Your role (Team/ Time spent

Assignment Client period about Project leader,

assignment Sector Expert)

(viii) Employment Record :

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

(Starting with present position, list in reverse chronological order, for every

employment held.)

Name of Employer Position held Duration Job Responsibility

(ix) Total No. of Years’ Experience :

Total No. Of years in Consultancy Service

Total no. of Years in services other than Consultancy services

Total Experience

(x) Certification

I, the undersigned, certify that to the best of my knowledge and behalf, this Bio data

correctly describes myself, my Qualifications and my experience.

Signature of Team Member Date

Note: The CV must be signed by the person whose CV is given. Only those CVs would be

considered, which are signed by the concerned persons (Sign of authorized signatory other

than the person whose CV is submitted, would not be considered.)

If the proposed Expert is not an employee of the Bidder, then the CVs shall contain an

undertaking from the authorized signatory of the bidder about the availability of the

concerned key experts for the duration of the Contract as per Annexure-15 format &

Undertaking by Key expert as per Annexure –

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 8 Submission Letter of Financial Proposal

(to be submitted online through NPROCURE by the Sole Applicant/ Lead Member)

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

Sub: RFP for Selection of Consultant for Preparation of Detailed Project Reports (DPRs) for

the Proposed Port at Dahej and Mahuva.

Reference Authority, Letter no:_____________ dt: _____

I/ We, the undersigned, offer to provide the consulting services for “RFP for Selection of

Consultant for Preparation of Detailed Project Reports (DPRs) for the Proposed Port at

Dahej and Mahuva.” in accordance with your Request for Proposal dated <date> i.e. the

date of publication, and our Proposal (Technical and Financial Proposals). Our attached

Financial Proposal is for the sum of [Amount in words and figures]. This amount is exclusive

of Goods and Service Tax (GST) and other taxes and duties as applicable.

Please note that the financial proposal does not contain any conditions and is submitted

as per the prescribed format. In case of any discrepancy, our firm will be solely responsible

for the same. Our Financial Proposal shall be binding upon us subject to the modifications

resulting from Contract negotiations, up to expiration of the validity period of the Proposal,

We understand you are not bound to accept any Proposal you receive.

Yours faithfully,

Name of the Firm

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 9 Break up - Total Price of the Services

(to be submitted online through NPROCURE by Sole Applicant/ Lead Member)

RFP for Selection of Consultant for Preparation of Detailed Project Reports

(DPRs) for the Proposed Port at Dahej and Mahuva

Sr. Price Component Rate should be quoted for 24 Week

No. Rs. (In Figure) Rs. (In words)

2. Infrastructure Planning cum

Technical Expert

3. Logistics and Supply Chain Specialist

4. Naval Architect

5. Environment Expert

6. Financial Analyst

Total Price for the Assignment (sum

1. All the prices quoted above must be exclusive of Goods and Service Tax

(GST) and other taxes and duties as applicable;

2. The Person Man-month shall be considered as 24 working days in one Month.

3. No escalation would be allowed due to changes in taxes and duties except

Goods and Service Tax;

4. No conditions should be attached to the price proposal;

5. In case of any discrepancies in the prices mentioned in the figures and

words, the prices mentioned in the words would be considered as final price;

Name of the Firm

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 10 Proforma Bank Guarantee for Performance Security

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

In consideration of Gujarat Maritime Board (GMB) (hereinafter referred as the

“Authority”, which expression shall, unless repugnant to the context or meaning thereof,

include its successors, administrators and assigns) awarding to ……………….., having its

office at……………….. (Hereinafter referred as the “Consultant” which expression shall,

unless repugnant to the context or meaning thereof, include its successors, administrators,

executors and assigns), vide the Authority’s Agreement nodated……………….. valued at Rs.

……………….. (Rupees ………………..), (hereinafter referred to as the “Agreement”) the

assignment for consultancy services in respect of the…………………. Project, and the

Consultant having agreed to furnish a Bank Guarantee amounting to Rs. ………………..

(Rupees ………………..) to the Authority for performance of the said Agreement.

1. We, ……………….. (hereinafter referred to as the “Bank”) at the request of the

Consultant do hereby undertake to pay to the Authority an amount not exceeding

Rs.………………… (Rupees …………………. ) against any loss or damage caused to or

suffered or would be caused to or suffered by the Authority by reason of any breach

by the said Consultant of any of the terms or conditions contained in the said

2. We, ……………….. (indicate the name of the Bank) do hereby undertake to pay the

amounts due and payable under this Guarantee without any demur, merely on a

demand from the Authority stating that the amount/claimed is due by way of loss

or damage caused to or would be caused to or suffered by the Authority by reason

of breach by the said Consultant of any of the terms or conditions contained in the

said Agreement or by reason of the Consultant’s failure to perform the said

Agreement. Any such demand made on the bank shall be conclusive as regards the

amount due and payable by the Bank under this Guarantee. However, our liability

under this Guarantee shall be restricted to an amount not exceeding

3. We, ……………….. (indicate the name of the Bank) do hereby undertake to pay to the

Authority any money so demanded notwithstanding any dispute or disputes raised

by the Consultant in any suit or proceeding pending before any court or tribunal

relating thereto, our liability under this present being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of our liability

for payment thereunder and the Consultant shall have no claim against us for

making such payment.

4. We, ……………….. (indicate the name of Bank) further agree that the Guarantee

herein contained shall remain in full force and effect during the period that would

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

be required for the performance of the said Agreement and that it shall continue to

be enforceable till all the dues of the Authority under or by virtue of the said

Agreement have been fully paid and its claims satisfied or discharged or till the

Authority certifies that the terms and conditions of the said Agreement have been

fully and properly carried out by the said Consultant and accordingly discharges

this Guarantee. Unless a demand or claim under this Guarantee is made on us in

writing on or before a period of one year from the date of this Guarantee, we shall

be discharged from all liability under this Guarantee thereafter.

5. We, ………………… (indicate the name of Bank) further agree with the Authority that

the Authority shall have the fullest liberty without our consent and without affecting

in any manner our obligations hereunder to vary any of the terms and conditions

of the said Agreement or to extend time of performance by the said Consultant

from time to time or to postpone for any time or from time to time any of the

powers exercisable by the Authority against the said Consultant and to forbear or

enforce any of the terms and conditions relating to the said Agreement and we shall

not be relieved from our liability by reason of any such variation, or extension being

granted to the said Consultant or for any forbearance, act or omission on the part

of the Authority or any indulgence by the Authority to the said Consultant or any

such matter or thing whatsoever which under the law relating to sureties would,

but for this provision, have the effect of so relieving us.

6. This Guarantee will not be discharged due to the change in the constitution of the

Bank or the Consultant(s).

7. We, ……………….. (indicate the name of Bank) lastly undertake not to revoke this

Guarantee during its currency except with the previous consent of the Authority in

8. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be

restricted to Rs. .......... crore (Rupees .......................................... crore) only.

The Bank shall be liable to pay the said amount or any part thereof only if the

Authority serves a written claim on the Bank in accordance with Paragraph 2 hereof,

on or before [ (indicate the date falling six (6) Months after the completion of the

Seal of the Bank:

(Signature, name and designation of the authorised signatory)

(i) The Bank Guarantee should contain the name, designation and code number of the

officer(s) signing the Guarantee.

(ii) The address, telephone no. and other details of the Head Office of the Bank as well

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

as of issuing Branch should be mentioned on the covering letter of issuing Branch.

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 11 Format for Query (s) Submission

Queries - RFP for Selection of Consultant for Preparation of Detailed Project

Reports (DPRs) for the Proposed Port at Dahej and Mahuva.

Clarifications to

Sr. Clarification be given by the

Page No. Clause No. document

No. sought Authority

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 12 Checklist for Submission

Bidder(s) are requested to organize their Proposals as per the following checklist in the

manner set forth in the Article 2 of this document:

Envelope A – Pre-Qualification Proposal Tick (√)

1) Proposal submission Letter in the format of Annexure

2) Bid Security.

3) Bid Processing Fees.

4) Pre-qualification Proposal (General Information) in the format of Annexure

5) Pre-qualification Proposal (Technical Strength) in the format of Annexure

6) Pre-qualification Proposal (Financial Strength) in the format of Annexure

7) Declaration of Bankruptcy / Insolvency in the format of Annexure 1 (D).

8) Declaration of Blacklisting by any Government/ Public Sector Organization

in the format of Annexure 1 (E).

9) Declaration of Abandonment of Consultancy Assignments/ Projects/

Contract Works in- complete in the format of Annexure 1 (F).

10)Power of Attorney for signing of bid in the format of Annexure

Envelope B – Technical Proposal

14)Experience of the firm in format of Annexure

15)General approach and methodology and work and staffing schedule

(maximum 20 pages inclusive of charts and graphs) in the format of Annexure

16)Composition of the Team Personnel, And Task(s) of Each Team Member in

the format of Annexure

17)Key Professional Staffs’ CVs (no limit but preferably should not exceed five

(5) pages for each experts’ CV) in the format of Annexure

15)Comments on Terms of Reference.

16)Checklist for Submission in the format of Annexure

Online submission – Financial Proposal

19)Submission letter of Financial Proposal in the format of Annexure

20) Break up – Financial Proposal of the Services in the format of Annexure

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 13 Draft Contract

[Standard Contract Agreement of GMB will be shared with Selected Bidder only.

This RFP, Replies to Prebid Meeting and any Corrigendum issued for this RFP

will be part of this Contract Agreement]

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 14 Letter of Consent for Attending Pre-Bid Meeting

(to be e-mail on the letterhead of the Applicant)

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

Sub: RFP for Selection of Consultant for Preparation of Detailed Project Reports

(DPRs) for the Proposed Port at Dahej and Mahuva

I, [Name], [Designation] of [Firm Name] hereby authorize the following person to attend

the Online Pre-bid meeting on [Pre-bid Meeting Date] for the subject proposal on behalf

of our organization. His/ Her details are as follows:

We have submitted our queries in reference to the RFP issued on the above-mentioned

assignment through e-mail in Excel format as per Annexure 12 along with covering letter

as on the due date.

Yours faithfully,

Signature_____________________

Designation___________________

Name of the Firm_______________

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 15 Undertaking Regarding Availability of Key Expert

(This undertaking should be provided if the Expert is not an employee of

the Bidder as on the Proposal Due Date)

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

Sub: RFP for Selection of Consultant for Preparation of Detailed Project Reports

(DPRs) for the Proposed Port at Dahej and Mahuva

We, M/s …………. [Insert name of the Bidder] confirm that key experts named below are

the employee of the company on the proposal due date:

Further we, M/s …………. [Insert name of the Bidder] confirm that key experts named

have authorized us to use their technical experience and submit their name as a Key

Expert for this Proposal.

If selected as the Consultant, we undertake that Key Experts mentioned above would be

part of the Project Team during the assignment period and also undertake that these

Key Experts will be available and will provide their best services for the duration of the

Contract, in accordance with the terms of the RFP and the Contract.

Name of the Bidder

Signature of the Authorised Person

Name & Designation of the Authorised Person

RFP for Selection of Consultant for Preparation of DPRs for the Proposed Port at Dahej

Annexure 16 Undertaking by Key Expert

(This undertaking should be provided if the Expert is not an employee of

the Bidder as on the Proposal Due Date)

Vice Chairman & Chief Executive Officer,

Gujarat Maritime Board,

"SAGAR BHAVAN, Sector 10/A,

Gandhinagar - 382010, Gujarat.

Sub: RFP for Selection of Consultant for Preparation of Detailed Project Reports

(DPRs) for the Proposed Port at Dahej and Mahuva

I, [Insert name] confirm that I have authorized M/s [Insert name of the Bidder] to use

my technical experience and submit my name as a Key Expert for this Proposal.

If selected as the Consultant, I undertake that I shall be part of the Project Team during

the assignment period and that I shall be available to provide my best of services for the

duration of the Contract, in accordance with the terms of the RFP and the Contract.

Name of Expert Signature Date

Name of Authorized representative of the bidder (Authorized signatory)