HIRING OF EVENT MANAGEMENT SERVICES FOR INAUGURATION OF GUWAHATI CITY GAS SUPPLY, FIRST EVER CNG STATION IN SILCHAR AND CEREMONIAL BEGINNING OF PIPELINE LAYING ACTIVITIES IN BAIHATA, HAJO, SUALKUCHI AND RANGIA TOWN.

Amount

SECTION-1 Foe Inauguration Event at Veterinary field, Khanapara

Venue Setup

Temporary Dome for Main Stage and VVIP Lounge

Temporary Dome hanger for VIP and General Public with sitting space

Main stage set up with carpeting

Fresh Florals arrangements for main stage , center tables, podium & green room

Platform behind the stage with printed carpet for VVIP green room

Customized green room area for VVIP with required furniture, tower Ac & attached bio toilet

Grass carpeting for seating hanger

Steel Plague (Inclusive of Design and Printing)

DIAS AND STAGE SETUP

Banquet chairs

Two seater sofa

Podium for stage

Wooden Stage chairs

Glass center tables on stage

LED wall for main stage

Riser for LED wall Backdrop for main stage

8 nos. Delay LED with wall riser

8 nos LED Wall for Public

ELECTRIFICATION AND TECHINCAL SETUP

Temporary electrification (lights/ ceiling fans/ power plugs, power connections for technicals) for main hanger, VVIP lounge, Store & outdoor area as per requirements

Gensets with fuel

Air conditioning for VVIP lounge behind the main stage

Sound system with cordless mics & podium mics & delay sets for main hanger

Stand fans

Tower Ac for main stage

Equipment for Virtual Inauguration with Internet Connection and necessary accessories with Manpower support in all locations

SECURITY AND PROTOCOL

Cycle barricading 4000 RFT

Bollards (Q - mangers)

FOOD SETUP

Hi-Tea for VVIPs to be served

Packaged food for Public

Provision for drinking water

Store area for Food

Waiters for serving to VVIPs and General Public

Venue Branding and Coverage

Main Gate Preparation (inclusive of Design and Printing)

Venue Standee (Inclusive of Design and Printing)

Side wings and Banner across the venue

Inaugural Video including shoot

Event Coverage

OTHER ARRANAGEMENTS

Anchor

Ushers

Felicitation and Lighting of the lamp

Post Event Site cleaning

Transportation and Logistics

Printing of invitation cards

Printing of Magazine

Designing, conceptualising of magazine and invitation

Live Webcasting with PCR setup

OUTISDE VENUE BRANDING

TEMPORARY HOARDING OUTSIDE VENUE Size: 15ft x 10ft Element: Bamboo Frame

ROADSIDE KIOSKS OUTSIDE VENUE SIZE: 8ft X 3ft Element: Iron Frame

DIGITAL MEDIA PUBLICITY

Digital Ads on social media platforms

Youtube Video Production in Collaboration with an influencer for mass reach

Miscellenous (Not to be quoted by the bidder)

SECTION-2 For events at other locations (Silchar, Hajo, Sualkuchi, Rangia and Baihata)

Display LED and Power

LED wall Backdrop

Riser for LED wall Backdrop

Gensets with fuel

FOOD SETUP

Packaged food for VIP & Public

Provision for drinking water

Waiters for serving