Annual Comprehensive Maintenance Contract Of Diff. Capacity A.C., Water cooler, Water purifier And Refrigerator At Diff. Premises Of SOUTH Zone Of AMC.

VOL-I TECHNICAL BID

1 Tender documents available On web site https://tender.nprocure.com

2 Last Date & Time of submitting the filled till Dt.29/09/2026 up to 6.00 p.m only on website

up tender online https://tender.nprocure.com

3 Last Date- Time and Place of submission Up to Dt.30/09/2026 4:00 p.m. only At the Office of

of Volume-I (Technical Bid only) of Tender Officer, Central Record Office, Mezzanine Floor,

Tender in Physical form Block-B, Sardar Patel Bhavan, Danapith, Ahmedabad-

380 001,Gujarat,India.

4 Tender Vol-I (Technical Bid only) Opening Dt.30/09/2026 at 4:05 p.m. onwards

Date-Time and Place Online Opening:-At the Office of Additional Chief

Engineer (Electrical), Light Department,5th Floor “C”-

Block, Sardar Patel Bhavan, Danapith , Ahmedabad-380

001, Gujarat, India.

Physical Opening :-At the Office of Tender Officer,

Central Record Office, Mezzanine Floor, Block-B, Sardar

Patel Bhavan, Danapith, Ahmedabad-380

001,Gujarat,India or at the above said office

MUNICIPAL COMMISSIONER

Ahmedabad Municipal Corporation

AHMEDBAD MUNICIPAL CORPORATION

ELECTRICAL DEPARTMENT Sardar Patel Bhavan,Danapith

BRIEF TENDER NOTICE Ahmedabad - 380

FOR WORK,TENDER FEE AND EARNEST MONEY DEPOSIT

S.N. WORK DESCRIPTION TENDER FEE E.M.D.

1 Annual Comprehensive Maintenance contract Rs.21,000/- in the

of Diff. Capacity A.C., Water cooler, Water Rs.900/- draft or bank

purifier and Refrigerator at diff. premises of Refundable) guarantee of banks

SOUTH Zone of AMC. mentioned as per

 Interested Only Eligible tenderer may obtain further information and clarification on any matter

relating to the tender documents from the Office of Additional Chief Engineer (Electrical),5thFloor,”C”-

Block Sardar Patel Bhavan,Danapith,Ahmedabad-380

 Tender Fee-Demand Draft only

Tender must be accompanied by the Tender Fee through Demand Draft only in favourof “Municipal

Commissioner, Ahmedabad” payable at Ahmedabad from banks mentioned in Annexure-I only

with their tender documents.

Without tender Fee tender will be strictly rejected.

Earnest Money Deposit (E.M.D.) – Demand Draft or bank guarantee only

Tender must be accompanied by the E.M.D. through demand draft or bank guarantee in favour of

“Municipal Commissioner, Ahmedabad” payable at Ahmedabad of banks mentioned in Annexure-I

only with their tender documents.

Without E.M.D. tender will be strictly rejected

Signature of the Tenderer Addl. Chief Engineer (Electrical)

LIST OF BANKS FOR TENDER FEE,EARNEST MONEY DEPOSIT(E. M.D.)

SECURITY DEPOSIT AND PERFORMANCE GUARANTEE

 Tender Fee must be in form of Demand Draft only of following banks only.

 Earnest Money Deposit / Security Deposit /Performance guarantee shall be in form of Demand

Draft or Bank Guarantee only of following banks only.

A. Guarantees issued by following banks will be accepted as SD/EMD on

permanent basis.

 All nationalized Banks

B. Guarantees issued by following banks will be accepted as SD/EMD forthe

period up to March- 31, 2026. The validity cut-off date in the GR is with

respect to the date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

1. Commercial Banks:-

2. AU Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. Federal Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. KarurVysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnadu Mercantile Bank

25. Utkarsh Small Finance Bank

2. Co-operativeandRuralBanksOfGujarat:-

1. The Ahmedabad Mercantile Co-operativeBank Limited

2. NutannagrikSahakari Bank Limited

3. Rajkot NagarikSahakari Bank Limited

4. Saraswat Co-operative Bank

5. SBPP Co-operative Bank

6. SVC Co-operative Bank

7. The Cosmos co-opretive Bank

8. The Gujarat State Co-Operative Bank

9. The Mehsana Urban Co-operative Bank Limited

10. The Surat District Co-operative Bank

11. The Surat Peoples Co-operative Bank

12. The KalupurCommerical Co-operative Bank Limited

13. The Panchmahal District Co-operative Bank

14. The Baroda District Co-operative Bank

15. Baroda Gujarat Gramin Bank

16. SaurashtraGramin Bank

 Bank guarantee of above mentioned banks accepted only for Ahmedabad City

Addl.Chief Engineer

Signature of the Tenderer AMC

VOLUME - I : TECHNICAL BID

MUNICIPAL COMMISSIONER,

Ahmedabad Municipal Corporation,

Sardar Patel Bhavan,

Danapith, Ahmedabad.

Name of Work:- Annual Comprehensive Maintenance contract of Diff. Capacity

A.C., Water cooler, Water purifier and Refrigerator at diff. premises of SOUTH

1. Hereby Annual Comprehensive Maintenance Contract tenders (Two-Bid System) invited on behalf of

Municipal Commissioner, for Diff. Capacity A.C, Water coolers, Water Purifiers and Refrigerators of

SOUTH ZONE, AMC.

2. Tender along with conditions of contract shall be available from the website https://tender.nprocure.com

Tenderer shall have to submit D.D. of banks mentioned in Annexure-I only in favour of “Municipal

Commissioner, Ahmedabad” payable at Ahmedabad of amount Rs.900/- as tender fee along with the

tender submission. Tender received without tender fee shall be considered as Non-Responsive and shall

stand rejected outright.

3 Earnest Money Deposit (E.M.D.)shall be in the form of Demand Draftor bank guarantee in favour of

Municipal Commissioner, Ahmedabad” payable at Ahmedabad from banks mentioned in Anexure-I only

of Rs.21,000/- with their tender documents.

4 SUBMISSION OF TENDER

 Tenders shall be submitted together with the other documents that form the tender. In the event of a

Contract, the tender and the documents attached there to shall be considered as forming part of the

Contract Documents.

VOLUME-I TECHNICAL BID

• Separate envelop for Tender fee (D.D. only)

• Separate envelop for E.M.D. (D.D./B.G. only )

• Volume-I,General condition, Common condition etc

• All supporting documents mentioned in Eligibility Criteria

• Addendum, if any

• All the pages of tender documents has to be stamped and signed by the tenderer

VOLUME-II FINANCIAL BID

• Schedule of Quantities & Rates/B.O.Q

 Two sets of technical bid only (One Original + One Xerox copy) of tender documents duly completed in all

respects shall be submitted so as to reach at the above stated address on or before the date and time

mentioned in tender notice.

 E.M.D and Tender Fee should be sealed in separate envelope and the same shall be enclosed along with

Tender document Volume-I (put original copy in original document envelop and one Xerox copy in Xerox

copy document envelop).

 Both Original and Xerox copy tender document envelope should be sealed in one large envelope. On this

envelope, the Name and address of Tenderer, Name of Work, and date of opening of the tender shall be

written invariably. No condition will be accepted along with the given bid. Price bid fulfilled by the

contractor online only.

• The tender shall be considered non-responsive if not sealed. Tenderer shall not be allowed to fill in or seal

their tenders at the AMC Office. Tenderer are requested to present the tenders well in time before

stipulated date and time of receipt; so as to avoid rush at the closing hours.

5 Erasures and other changes shall be noted over by the initials of the person signing the tender.

6 The successful tenderer shall have to pay Security Deposit worth 5% amount of the Ordered Value in

Indian Rupees as per Form “A” enclosed with tender documents or as per acceptable form to

AMC within 15 days from receiving date of Purchase Order in the form of demand draft or Bank

Guarantee from banks mentioned in Annexure-I only ,the condition of which strictly followed by

successful bidder, failure of which tender shall be liable to reject.

Validity of Security deposit (S.D.) will be refund after Successfully Work Completed. EMD will release

after submission of S.D.

The E M D of the contractor, whose tender is accepted, shall be forfeited in full in case He/She does not

remit the initial security deposit within the stipulated period and does not complete the contract with

AMC within 15 days from receiving date of Purchase Order.

Additional Performance Security:-

In the case of any Bid where quoted rate appear unrealistic, such Bid will be considered as

unbalanced and; in case the Bidder is unable to provide satisfactory explanation, such a Bid is liable

to be disqualified and rejected. However, the Bidder may be asked; at the discretion of the

Authority only to submit the Additional Performance Security calculated as under:

(i) If the bid price offered by the Successful Bidder is lower than 15% but up-to 20% of the Estimated

Cost of work, then the Additional Performance Security shall be calculated @20% of the difference

in the [(a) Estimated Cost of work (as mentioned in BOQ)-10% of the Estimated Cost of work] and [

(b) the Bid Price offered by the Selected Bidder]

(ii) If the bid price offered by the Successful Bidder is lower than 20% of the Estimated Cost of work,

then the Additional Performance Security shall be calculated @30% of the difference in the [(a)

Estimated Cost of work (as mentioned in RFP)-10% of the Estimated Cost of work] and [(b) the Bid

Price offered by the selected Bidder]

The Additional Performance Security shall not be treated as part of Performance Security

7 Unsuccessful Tenderer’s(i.e. L2&L3) Earnest Money will be refund after submission of security deposit of

lowest tenderer(i.e. L1). No interest will be paid on Earnest Money deposit.

8 The Conditional Tender will not be accepted and shall be rejected outright, unless, the nature of

condition(s) put up by the tenderer is acceptable to AMC. Any suggestions/alteration from the tender

must be mentioned in the main forwarding letter.

10 Tender shall also be liable to be rejected if –

i) Any of the page or pages in the tender is / are removed or replaced or altered.

ii) All corrections, additions or pasted slips are not initialed by the tenderer.

iii) Any erasure is made in the tender.

iv) The tenderer or in the case of a firm, each partner or the person holding the power of attorney

thereof does not sign or the signature(s) is (are) not attested by the witness, wherever it is

v) Tender fee and Earnest Money for required amount is not paid with the tender.

vi) Tender submitted without submission of document required as per qualification criteria, signing

relevant pages of the tender and amendments, if any.

11 Acceptance of the tenders shall rest with the competent authority of AMC, who does not bind

himself to accept the lowest tender.

12 The Technical Bid containing Vol-I (technical bids only) from the tenderer received, shall be

opened in the presence of the tenderer’s representatives at the time and date mentioned in

tender notice and the technical tenders shall be scrutinized by AMC for satisfying various eligibility

criteria prescribed for the tenderer for this work.

13 After this, the Financial Bids of only technically qualified tenderer who fulfils all eligibility criteria as

mentioned in tender will be opened. The actual date of opening of Vol-II (Financial Bid) of tenders

shall be communicated to technically qualifying tenderer only later after scrutiny of tender

14 Municipal Commissioner, AMC reserves the right

(i) To change, alter or to waive any technical or commercial terms, conditions and qualification

(ii) To reject all the tenders or the lowest or any other tender in part or full without assigning any

reason whatsoever

(iii) For making changes / relaxation in eligibility criteria at any time

15 It must be clearly and distinctly understood that the conditions of contract and specifications

shall be rigidly enforced and no relaxation on the grounds of customs prevailing shall be allowed.

16 The Price quoted for work must be of Site / Store delivery of Corporation GST EXTRA as per Govt.

rules. Prices must be firm for this tender. Any additional Govt. tax changes will not be payable to

the Contractor for this tender.

17 Tender documents must be submitted as per original tender documents that published in

web site https://tender.nprocure.com. No Changes / Addition in any text, documents in original

tender documents are allowed, failing which tender is strictly rejected.

18 Errors and Discrepancies in Tenders

Should the Schedule of quantities and Rates filled in Vol-II (Financial Bid) be found to contain any

errors, or discrepancies, the owner / engineer shall not permit any tenderer to change the

substance or price of his tender after the tender opening.

In the event of any calculation error found in the BOQ in Rate, Quantity and Total amount then

In the event of any calculation error found in the BOQ in Rate, Quantity and Total amount then

lowest amount will be considered among following calculation (For Qty mentioned in Vol-II –

Scheduled Quantity only)

(i) Amount of Multiplication of Filled Rate and Quantity of particular item.

(ii)Amount Written in cell of total calculated amount of particular item.

However AMC decision is final in this case and contractor has no excuse for the same

Also the tenderer shall not be permitted to correct or withdraw material deviations or

reservations once tenders have been opened.

19 The tender for the work shall remain open for a period of 120 Calender days from the date of

opening of Price bid of tender and the tenderer shall not be allowed to withdraw or modify the offer

on his own during this period.

Any modifications or additions in terms and conditions of his tender will also not be

accepted by AMC. In such case Municipal Commissioner shall without prejudice to any right or

remedy, be at liberty to forfeit in full the said earnest money absolutely.

20 If the tenderer wishes to offer any discount in the event of this entire work being awarded to him,

he shall state so in the tender. Tender documents are not transferable.

21 Any False information given in the Tender will invite invalidation of any Contract awarded on the

basis of such false information at the discretion of the employer.

22 If first lowest tenderer not able to work properly then AMC reserves the right to give same work to

second lowest tenderer as first lowest sanction rate. if second lowest is not agreed with first lowest

rate then AMC reserves the right to give same work to Third lowest tenderer as first lowest sanction

23 No Advance payment or Performa invoice payment or bank through payment will be considered

even if any discount is offered for the same.

24 After satisfactorily Work Completed & Certified by AMC Staff, Payment will be given to tenderer as

early as possible on submission of bill. Taxes will be deducted from bill as per rules and regulations.

25 Bidder shall have to submit Name of Bank, Name of branch with address, A/C. No., MICR No. and

PAN No. of his firm. for refund of E.M.D.

26 Material supplied shall be new and of first quality according to the specifications and shall be free

from defects (Including concealed fault, deficiency in design, material and workmanship.)

27 No tender will be received after last date and time of receiving tender.

29 A tenderer should quote in figures of each item, the rates of subtotal in figures .The grand total

29 A tenderer should quote in figures of each item, the rates of subtotal in figures .The grand total

shall be written in figure and words. The amount for each item should be worked out and the

requisite total given. Special care shall be taken to write figures as well as in words and the

amounts in figures only. The total amount shall be written both in figures and in words. In case of

amounts in figures only. The total amount shall be written both in figures and in words. In case of

figures the words Rs. should be written before the figure of rupees and the words ‘paise’ after

the decimal figure e.g. Rs. 2.15 p. and in case of words the words ‘Rupees’ should proceed and

the words ‘paise’ should be written at the end. Unless the rate is in whole rupees and followed

by the word ‘only’, it should invariably be up to two places of decimal.

30 A tenderer shall submit the tender who satisfies each and every condition laid down in this notice

and tender documents, failing which, the tender shall be liable to be rejected.

31 This notice of tender shall form part of the contract documents.

32 Tender shall be received by Registered Post A.D. or Speed post or Hand Delivery only at The

Office of Tender Office, Central Record Office, Mezzanine Floor “B”-Block, Sardar Patel Bhavan,

Ahmedabad Municipal Corporation, Danapith , Ahmedabad – 380 001, Gujarat (INDIA) and

technical tender shall be opened as prescribed date and time in the presence of tenderer who

may be present. The tenderer shall submit their tender before the last date & time mentioned

elsewhere. The tenderer shall take caution to submit their tender well in advance to avoid rush in

tender officer.

33 The tenders shall be received under Registered Post A D/ Speed post / in persons, should not be

adopted under the circumstances.

(i)Late tenders (i.e. tender received after the specified time of opening), delayed tenders(i.e. tenders

received before the time of opening but after due date and time of receipt of tenders) and post

tender offers shall not be opened and considered at all.

(ii) The tenders received (by registered post) after the time and the date specified in the tender

notice shall not be received by the concerned office from the postmen, for which, date and time

may be recorded on the cover of the tender as to when tender was refused by the concern officer

or Administrative Head or any other person in charge.

(iii) Necessary records should be maintained for refusal of such tenders in the registers for receiving

tenders and should be initialed by tender officer, Administrative Head or any other person in

34 On the occurrence of any accident on site while working, which results in death of workman,

employed by the contractor or any disability likely to be occurred, in respect of which

compensation may become payable under workmen's compensation Act has to be borne by the

Tenderer. AMC is not responsible for the same. During the work, if any damage is done to the

AMC property than it will be in the scope &responsibility of the contractor to overcome the same

at his own cost; failing which the amount will be recovered from the contractor’s bill.

Persons tendering are informed that no erasures or alterations by them in the text of the

document sent herewith shall be allowed and any such erasures or alterations shall be disregard.

If there is any error in writing, no overwriting should be done, the wrong word or a figure should

be struck out and the correct one written above or near it in unambiguous way. Each correction

should be initialed.

36 All Corrections and additions or pasted slips must be initialed.

37 The Insurance Company’s bond will not be accepted against the security deposit.

38 TENDER SHALL BE LIABLE TO BE REJECTED

• Not more than one tender shall be submitted by contractor or by a firm of contractors. no two or

more concerns in which an individual is interest as a proprietor and /or a partner&/or director shall

submit tender for the execution of the same work/tender. If they do so all such tender shall be liable

to be rejected.

• DISQUALIFICATION:

- Even though the applicants meet the required criteria, they are subject to be disqualified if

applicant or any of its constituent partner/s, director/s have :-misleading or false representation in

the forms, statements and attachments submitted; or -been debarred or terminated or blacklisted

by central govt. organization/state Govt. organization/AMC/Any municipal corporation/ULBs etc.

- If, any of the directors, partners of the proprietor has a criminal history or has been convicted by

any court of law of any of the offenses under any Indian laws.

- If, any criminal proceeding is pending in any court of law in India against any of the directors,

partners or a proprietor and if any such proceeding culminates into conviction.

39 Interpretation of Documents

Tenderer shall carefully examine the Tender Documents and fully inform themselves as to all the

conditions and matters which may in any way affect the work or the cost thereof. Should a

tenderer find discrepancies in or omission from the specification or other documents, or should be

in doubt as to their meaning, he/she should at once address a query to the Additional Chief

Engineer (Electrical), 5th Floor,” C”-Block, Sardar Patel Bhavan,Danapith,Ahmedabad-380 001. Any

resulting interpretation of the Tender Documents shall be issued to all tenderer as an Addendum.

Verbal clarification and / or information given by the any employee/officer of AMC shall not be

binding on the AMC.

40 It shall be incumbent on the successful tenderer to pay stamp duty on the contract and legal cv

charges for preparation of the contract agreement.

41 Payment terms:- After Completion of Work with Satisfactory condition, the payment will be

released quarterly after submission of bill.

42 Tenderer shall have to furnish a list of adequately qualified personnel with him & have well

furnish workshop. The full detail must be given with the tender.

43. Tenderer must provide PF and GST Registration certificates along with Tender. Copy of Latest GST

Return and latest PF Challan attached with Tender.

44 Award to Contract : The Contractor who has filled overall lowest price of BOQ items will be

consider as lowest. Extra items in BOQ (B) can be executed separately as per site requirement.

Extra items quantity in BOQ (B) taken as lump sum bases, it may be vary as per actual site

requirement. So Payment would be given to the contractor as per extra item quantity installed at

site and as per quoted rate in Tender BOQ (B). It can be operated in other zones various premises

also if required & as per instruction of Engineer In charge. Contractor has to arrange separate

manpower for these extra items within 24 hours as per instruction of Engineer In charge.

45. Municipal Commissioner has reserves the right to reject all the tenders or the lowest or any other

tender in part or full without assigning any reason whatsoever or to split the tenders and award to

one or more than one tenderer in the interest of public. The tenderer shall have no cause of action

or claim against.

46. If due to any reason, payment is delayed then tenderer is not eligible to claim/demand any

compensation for loss of interest thereof.

47. To remove all debris accumulated at site from excavation & construction work or any kind of

waste material from site as per instruction of Engineer incharge without any extra cost.

48. Joint Venture and sub contract must not allow in this Tender.

49. The bidder is required to check the website https://tender.nprocure.com for Addendum if any

before 48 hours of last date and time of tender submission. The bidder who quotes the bid

without attaching the addendum shall be rejected.

Addendum is a part of tender and the tenderer who quotes the tender without attaching the

addendum will be rejected.

I/We hereby do certify that I /We have read above instruction 1 to 49carefully and

understood very well and taken into account while tendering and have quoted our

firm price accordingly.

Signature of the Tenderer Addl. Chief Engineer (Electrical)

ELIGIBILITY CRITERIA FOR TENDERER

Qualification will be based on meeting all the following minimum pass/fail criteria regarding

the bidderˈs general and particular experience, personal & equipment capabilities and

financial position. The AMC reserves the right to waive minor deviation, if they do not

materially affect the capability of a bidder to perform the contract.

1. Tenderer must have to Pay Tender Fee of Rs.900/- through Demand Draft only in favour of

“Municipal Commissioner, Ahmedabad” payable at Ahmedabad from banks mentioned in

Annexure-I only with their tender documents.

2. Tenderer must have to Pay EMD of Rs.21,000/- through Demand Draft OR Bank Guarantee

only in favour of “Municipal Commissioner, Ahmedabad” payable at Ahmedabad from banks

mentioned in Annexure-I only with their tender documents.

3. Tenderer must have minimum experience of satisfactory work completion of one year for

such/similar type of work at various Places in any Central/State Government/Semi

Government/Municipal Corporation during last 7 years ending last day of month previous to

the one in which Tender are invited should be either of following.

Tenderer must have atleast

One similar type of work order completed of Rs.16.77 Lakh (80% of tender amount)

Two similar type of work orders completed of Rs.10.48 lakh (50 % of tender amount)

Three similar type of work orders completed of Rs.8.38 lakh (40 % of tender amount) in any

Central/State Government/Semi Government/Municipal Corporation. (Private contracts like

society, clubs etc. will not be considered).

• Copy of work order along with satisfactory Work Completion Certificate must be submitted by

• All certificates / evidence must be duly certified & attached by the Tenderer. All work /

experience details must be furnished with attested copies for evidence.

• Similar work means A.C. & Water Cooler/Water Purifier/Refrigerator Comprehensive

Maintenance contract work done by the Tenderer.

• In Trunkey Project, The HVAC Value should be mention separately in work order/ Form3(A)

4. Tenderer must have sound financial capacity and having average annual financial turnover in

last three financial years shall not be less than Rs.6.29 Lakh. (Note : The CA certified turnover

certificate & Audited balance sheets for the last three financial years must be submitted.)

5. The Tenderer must submit a solvency certificate from a Nationalized Bank/scheduled Bank of

an Amount of Rs.4.19 lakh (20 % of Tender Amount) of estimated cost of tender. Bank

Solvency shall not be older than one year period.

6. Litigation History:

The bidder should provide accurate information on any litigation history or arbitration

resulting from contracts completed or under execution by him over the last 10 years. This

should also include such cases, which are in process / progress. A consistent history of awards

against the bidder or any partner of a firm may result in failure of the bid. In case the bidder

has not provided such information and has come to the notice of the authority, the bid shall

be rejected at whatsoever stage and in such case all the losses that will arise out of this issue

will be recovered from the bidder/contractor and he shall not have any claim for the same.

Signature of the Tenderer Addl. Chief Engineer (Electrical)

SCOPE OF THE CONTRACT REGARDING WINDOW - SPLIT TYPE AIR CONDITIONER,WATER

COOLER, WATER PURIFIER AND REFRIGERATOR

1. Repairing the window/Split type air conditioner / water cooler /Refrigerator

means to check the equipment in proper condition and systematically

examining, adjusting, lubricating, all parts, components, including repairs /

replacement of spares of window or Split type air conditioner/ water cooler/

Refrigerator with associated controls like compressor, condenser, filters,

circuit, fitting etc. using only genuine and original (ISI Standard) parts.

2. Tenderer must have to maintain Fault & Service register for servicing, repairing

work and spares used during servicing and repairing work. This work register

maintain in up to date condition.

3. The accepting authority or the Municipal commissioner reserved the right to

terminate the contract at any time after giving 10 days prior notice of his

intension to do so without assigning reasons thereof.

4. Minor repairs will have to be attended at site within 24 hours whereas major

repairs will be attended at agency's workshop. Transportation charges for the

unit to and fro will be borne by the contractor.

5. Tenderer also must have to prepare Latest List (Capacity & make wise) of

Actual quantities of diff. capacity & types AC, water cooler, water purifier

&refrigerator. It will be submitted by the tenderer as per the instruction of

Engineer in charge.

6. The contractor will have to carry out the major repairs works in his own

workshop at stated address in his letter. It enables the AMC Engineer to

inquire and supervise job from time to time. No subletting of job will be

allowed or else the agreement is liable for termination.

7. The contractor shall be bound for satisfactory working after carrying out

repairs A.C./ Water cooler/ Refrigerator/water purifier. In the event of any

defect, if noticed, the contractor shall have to carry out the job again.

Forfeiting his security deposit if the repetition of such type of poor

workmanship of repairing works are frequently noticed and reported by the

Engineer in charge will terminate the contract. The decision of the Department

8. In the event of any damage from outer side, theft, fire, accident etc. in

conveying the equipment from site to workshop and back while carrying out

repairs or testing, the contractor is responsible for compensation and the cost

of unit will be recovered from the contractor at the Market rate without any

excuse. The decision of the Department will be binding to the contractor.

9. The department may fix one or more agencies for contracts from same job

looking to the magnitude and area of works and for which no objection of the

contractor will be considered.

10. The contractor should see that while removing, re-winding, repairing and

installing the machine any property should not be damaged, as otherwise full

cost will be recovered from the contractor without any excuses.

11. The contractor shall have to carry out repairs with the help of his skilled

experienced staff.

12. Wherever details are not specified, the contractor is directed to contact

Engineer In charge for further clarifications.

13. Contractor should keep sufficient trained and skilled experienced manpower

for carrying out works for better quality of work and safety.

14. The contractor should have round the clock service facility for contacting and

attending to urgent repairs including after office hours. All the days considered

(including Holidays)as working days for this contract period, Contractor cannot

excuse about that.

15. AMC shall not be responsible for any personnel injury or loss to the

representative of the firm or any other loss to the firm while they are on the

job at AMC premises.

16. The successful Tenderer should visit the sites of Air Conditioners (Inverter/

Non-Inverter)/Water coolers /Refrigerators/water purifier at different

premises of AMC. Tenderer has to maintain all that equipments, installed at

site, in healthy conditions & also hand over all the equipments after

completion of contract in healthy condition.

17. All the decisions taken by Engineer In charge should be binding to the

contractor in respect of any dispute arising due to tenure of this work.

18. The successful Tenderer should visit the sites of Air Conditioners/Water

coolers/Refrigerators/ water purifier before filling of Tender.

19. Contractor has to provide dry/wet services quarterly for each A.C. Machine

(Inverter/Non-Inverter) during Comprehensive Maintenance Contract period

during year. Contractor also provides services more than that if required. He has

to make Service Register (A.C., Water Cooler, Water Purifier, Refrigerator) &

Maintain it regularly with Signature of site person. He also has to provide

minimum three services for Water Coolers, Water Purifiers and Refrigerators of

20. All the parts (other than optional BOQ) repairing/replacement including

transportation responsibility of the contractor. Contractor can't excuse about

condition of Machine.

21. In the case of A.C. Machine & Water cooler, only condenser coil replacement

with its gas charging with proper pressure testing work is excluding from this

contract except that Fan Motor, Blower, Compressor, condenser, remote, circuit

& all other parts (other than optional BOQ) replacement/repairing responsibility

of the contractor. While Plastic body parts like Drain tray, Flap, Swing motor,

Fan blade repairing/replacement responsibility of the contractor.

22. In the case of Refrigerators & Water cooler, all Parts repairing/replacement

responsibility of the contractor.

23. In the case of Water Purifier, all Parts of Water Purifier including PCB Circuit,

filters, Bowl Filter Set & Water Level Sensor repairing/replacement responsibility

of the contractor.

24. Contractor has to Survey all site as per given order and give actual machines

details and submit it to the department. Payment will be given to the contractor

as per actual site survey done by them as per actual quantity changes (increase

or decrease) than considered in the tender. Contractor must submit Detailed

summary of A.C., Water Cooler, Water Purifier, Refrigerator with capacity, Make

and installed locations Quarterly with Submission of Each Bill.

25. In the Case of Dismantle & Re-installation work of A.C. Machine, Minor Gas Top-

up in the scope of Contractor. No extra charges given to the contractor for that.

26. After given work order, All the repairing/replacement of spares & work

responsibility of A.C., Water cooler, Water Purifier with water level sensor &

Refrigerator in Contractor Scope. No extra charges given to the contractor for

faulty or not working equipment. Contractor can't complain about

Working/Non-working conditions of any Equipment taken in BOQ.

27. Contractor has to deploy Experienced & qualified technician who has wide

knowledge of Different Refrigerant Gas i.e. R-22, R-32, R-410 etc...of A.C.-

Refrigeration work for above contract. During A.C., Water cooler & Refrigerator

Gas charging work, Contractor must follow Standard operating procedure &

necessary safety Precaution. If any accident may occurs during above A.C.,

Water cooler & Refrigerator Repairing-maintenance work, all responsibility of

the contractor.

Addl. Chief Engineer ( Electrical )

I / We fully agree to all the above terms and conditions.

Tenderer’s Signature with Stamp

Deployement Of Manpower:-

Tenderer has to maintain to Deploy manpower as listed below in this work and

deployed manpower has been given Identity Card.

Sr. No. Manpower Qty Time Qualification

Refrigeration During ITI(Refrigeration)

1 Technician + 1+1 Office /Experienced

Helper Hours Person

Note : Tenderer has to give instruction to attend faults which occurs out of duty

hours to his manpower also. Some VIP Complains like Dy.M.C. , Asst.M.C.. Offices &

Conference hall must be attend by them within 4 hours after given faults. It may be

out of office hours, than contractor cannot excuse about that.

Addl. Chief Engineer ( Electrical )

I / We fully agree to all the above terms and conditions.

Tenderer’s Signature with Stamp

 Penalty Clause

Sr. Description Penalty

1 In case of minor fault in AC/ Water cooler/Water

purifier system it should be repaired and that to Rs.250/- per hour

within 4 hours, otherwise penalty will be charged.

Drain water leakage found from indoor ac during Rs.250/- per case

2 visit of any officers of AMC than AMC will deduct

penalty from the bill.

Quarterly preventive service is not found from ac Rs.500/- per case

3 during visit of any officers of AMC than AMC will

deduct penalty from the bill.

4 If Compressor is not in working condition for more Rs.1500/- per Day

than 3 days then penalty will be deducted from

maintenance bill.

5 If Condenser is not in working condition for more Rs.1000/- per Day

than 3 days then penalty will be deducted from

maintenance bill.

6 If PCB circuit for ac is not in working condition for Rs.750/- per Day

more than 2 days then penalty will be deducted

from maintenance bill.

7 If motor is not in working condition for more than

days then penalty will be deducted from his Rs.500/- per Day

maintenance bill.

Water Purifier-

A. Bowl filters set should be repaired or replaced Rs.500/- per case

and that to within 12 hours, otherwise penalty

will be charged.

B. Water leval sensor is not in working condition Rs.750/- per case

for more than 1 day then penalty will be

deducted from maintenance bill.

C. PCB circuit is not in working condition for more Rs.750/- per case

than 2 days then penalty will be deducted from

maintenance bill.

D. Quarterly preventive service is not found from Rs.250/- per case

ac during visit of any officers of AMC than AMC

will deduct penalty from the bill.

A. Compressor is not in working condition for more Rs.1200/- per Day

than 3 days then penalty will be deducted from

maintenance bill.

9 B. Condenser is not in working condition for more Rs.1000/- per Day

than 3 days then penalty will be deducted from

maintenance bill.

C. Motor is not in working condition for more than Rs.750/- per Day

2 days then penalty will be deducted from his

maintenance bill.

D. Tap water leakage found from water cooler Rs.200/- per case

during visit of any officers of AMC than AMC will

deduct penalty from the bill.

E. Quarterly preventive service is not found from Rs.250/- per case

Water cooler visit of any officers of AMC than

AMC will deduct penalty from the bill.

Addl. Chief Engineer ( Electrical )

I / We fully agree to all the above terms and conditions.

Tenderer’s Signature with Stamp

MAINTENANCE OF A.C./WATER COOLER/REFRIGERATOR/WATER PURIFIER

This section indicates the servicing/repairing of a.c., water coolers, water purifiers &

refrigerators of various make & capacities also. The A.C., Water cooler& Refrigerator

include all the components and accessories such as compressor, cooling coil,

condenser, water tank, fan motor with fan, sheet metal parts and frames and all

other items/accessories which are necessary for the safe and efficient operation.

2.0 SERVICING OF A.C., WATER COOLER, REFRIGERATOR, WATER PURIFIER

The following works are to be carried out regularly:

a. Cleaning of A.C. Machine filters.

b. Lubricating of fan motor.

c. Cleaning of condensing unit& cooling coil.

d. Checking of all electrical components and connections and replacing them if

e. Checking of faucet/water taps for working and repairing/replacing them if required.

f. Checking of mechanical connections and making them good.

g. Attending drain pipe chokes etc.

h. Checking of float valve assembly/repair/replace the same.

i. Checking of sealing gasket, replace if required for preventing entry of foreign bodies.

j. Checking gas pressure & attend leakages if found.

k. Attending of water pipe fittings for leakages if required.

l. Checking of filter assembly.

3.0 SERVICING OF A.C., WATER COOLER, REFRIGERATOR, WATER PURIFIER

The following works are to be carried out every year:

3.1 Checking of sealing gasket and replacing if required.

3.2 Patching/touching up of the unit wherever required.

3.3 Corroded sheet metal parts to be repaired/replaced.

3.4 Cleaning of water cooler after dismantling sheet metal parts completely by air

pressure and water.

3.5 Attending/rectification of water leakage on filter, water storage tank and water

pipes connected with water coolers.

3.6 Fan motor to open and service/repair, replace bearing and shaft if required.

3.7 Checking of faucets, water taps and repair/replace if required along with its

3.8 checking gas pressure & attend leakages if found. Gas charging must done after

pressure testing, vacuuming and suitable refrigerant charging.

4.0 GENERAL BREAK-DOWN CONDITIONS:

4.1 In case of gas leak, the same is to be rectified and gas charged for satisfactory

working condition.

4.2 Compressor if found defective due to any reason the same is to be replaced.

Replacement shall be obtained from the manufacturer or their authorized dealers

only and the required invoice, challan etc. are to be produced and verified before

reinstallation.

4.3 All electrical components such as overload relay, capacitor, thermostat etc. are to be

replaced by genuine spares, if found defective.

4.4 Fan motor if found defective, the same is to be repaired/replaced.

4.5 Indoor AC/DC Motor, PCB (circuit), Remote control, Water cooler motor all these

equipments found defective, the same is to be repaired/replaced.

Addl. Chief Engineer ( Electrical )

I / We fully agree to all the above terms and conditions.

Tenderer’s Signature with Stamp

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ANNEXURE: II (For bidder)

1. I, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s ______________________nor

any of its constituent partners have

a. During Maintenance contract period, Servicing and Comprehensive repairing/replacing work

contract period, spare parts required for maintenance of electrical and/or mechanical

equipment shall be purchased only from respective standard manufacturer or its authorized

dealer. In case of design, model, size of spares are discontinued by manufacturer or not

available from market then the same (From Tender Approved Make List)shall be purchased

from other manufacturer after obtaining prior administrative approval of the concerned office

b. During comprehensive Maintenance and comprehensive repairing/replacing work contract, the

Ele.-Mech. equipment installed machineries and its spare parts of whichever make and quality

should not be replaced by duplicate or inferior machinery/equipment. If such thing comes into

knowledge of the dept, than Municipal Commissioner shall have right to take disciplinary as well

as legal action against contractor, to recover cost of damage and Contract will be terminated

without giving any notice and for the remaining period the same work will be carried out at the

sole risk and cost of the contractor & AMC has liberty to blacklist the name of contract for

minimum Three Years period for AMC work.

3. The AMC and its authorized representative are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection

with this application and to seek clarification from our bankers and clients regarding any

financial and technical aspects. This Affidavit will also serve as authorization to any individual or

authorized representative of any institution referred to in the supporting information, to

provide such information deemed necessary and requested by you to verify statements and

information provided in the tender or with regard to the resources, experience and

competence of the Applicant.

4. My/our offer/make shall not be considered in case of fake/forged document(s) found during

verification at any stage or at any stage of contract. I/We are agreed to whatever action (s)

taken by competent authority of corporation in the aforesaid circumstances such as forfeiture

of security deposit and debarring from participation in future tenders for the period /years as

deemed fit by the corporation and informing the same to all other state /central level

Government/semi government organizations.

Stamp & Sign by the authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp paper of Rs.

EARNEST MONEY DEPOSIT / SECURITY DEPOSIT

In consideration of the Ahmedabad Municipal Corporation of the city of Ahmedabad (hereinafter to

as the corporation) having agreed to exempt ______________________________________

(hereinafter referred to as "the said Contract") from the demand of earnest money / security

deposit in cash for the due fulfillment of the terms and conditions of the agreement made between

the AMC- and the said tenderer on ____________________________________________ for

(hereinafter referred to us "the said agreement") on production of Bank Guarantee for

(hereinafter referred to as "Bank") do hereby undertake to pay to the AMC as a amount not

exceeding Rs. _____________________________ Rupees

demand from AMC.

Any such demand on the bank shall be conclusive as regards as amount due and payable by the

bank under this guarantee. However, liability of the bank under this agreement shall restrict to as

amount not exceeding Rs. ___________________________ Rupees

We the bank further agree that the guarantee herein contain shall remain in full force and effect

during the period that would be mentioned in the tender and that it shall continue to be

enforceable till all the dues of the Corporation under or virtue of the said agreement have been

paid and its claim satisfied or discharged and till a certificate to the effect has been received by the

bank from the Corporation. However, unless the demand of claim under the guarantee is made to

the bank in writing on or before the _____________________ (specify the date) the bank shall be

discharged from all liabilities under this guarantee.

With the bank further with AMC shall have fullest liberty, without the concert of the bank without

effecting in any manner it obligations herein under to vary any of the terms and conditions of the

said agreement or extend time for validity by the said tender from time to time or to postpone for

any time or from time to time any of the powers exercisable by the AMC /AMC-MET against the

said Contractor and to forebear to enforced any of the terms and conditions relating to the said

agreement and the bank shall not be relieved from liability by reason of any such variation, or

extension granted to the contractor for any forbearance, at Contractor or by any such matter or

thing whatsoever which under the law relating to sureties would, but this provision, have the effect

of so relieving the Bank.

undertake not to revoke the Guarantee during currency except with the previous concert of the

AMC in writing.

Principal (Contractor)

Contract No. End date of Contract