Scanning and Digitalization of all Records and Files at KPA

The Service Provider must have successfully executed the Scanning and Digitalization Projects for records and files in any government departments, BDA, BBMP, CMC offices, or similar public entities, with a total billed value of not less than Rs. 40 lakhs in the last five years, 2019-2024. Submission of work orders as proof is mandatory.

The Service provider should be a Proprietorship, Company, Partnership Service provider, or Limited Liability Partnership firm duly registered under relevant laws and operational for at least 5 years as of 15th January 2025. Proof must be provided through a Certificate of Incorporation, GST registration, or other relevant documents.

The Service Provider must have a registered or branch Office in BMRDA region. Personnel proposed for deployment must be proficient in Kannada. Registered office document must be submitted.

The Service provider should be ISO 9001:2015 Quality Management Certified.

Udyam Registration for MSME, if applicable.

Registration under the Shops and Commercial Establishments Act, 1961

Registration under Employees State Insurance Act, 1948.

Registration with the Department of Labour.

The Service provider must not be insolvent, in receivership, bankrupt, or being wound up. Additionally, the Service provider must not have its affairs administered by a court, have business activities suspended, or be subject to legal proceedings for such reasons.

The Service provider must have a metadata which can automatically capture through artificial intelligence based software. Authorized software licence must be attached.

The Service provider must have clarity, accuracy and alignment checker. Authorized software is used for cleaning lines and dots etc. Authorized software licence must attach.

The Service provider must possess the requisite equipment to execute the project immediately. This includes owning at least 45 (A2-A4) Scanners of requisite quality and capacity, with proof of ownership (invoices and equipment IDs) required for technical evaluation.

Vendors who possess a Capability Assessment Certificate issued by BMRDA are excluded from this requirement and may upload the same document as proof. The Kanakapura Planning Authority will conduct an evaluation to assess the Service provider digitalization process, which will include inspection of existing equipment, operational capacity, and overall readiness for the project. Obtaining the certificate of Capability Assessment from BMRDA is a mandatory requirement, and it must be uploaded along with the bid document on the e-procurement portal.

The Service Provider should have an average financial turnover of not less than Rs. 1 Crore over the last three financial years 2022-23, 2023-24 and 2024-25. Documentary evidence in the form of audited financial statements or a turnover certificate from a Chartered Accountant is required.

The Service Provider should submit IT Returns for the financial year 2022-23, 2023-24, 2024-25.

Registration under GST.

Registration under Professional Tax.