CS for Independent Engineer for Widening and Upgradation of existing highway from Khagaria Design Ch.270.000 to Purnea Ch.413.529 section of NH31-NH231 to 4 lane with paved shoulder under NHO on BOT (Toll) in the State of Bihar (2nd Call)

APPENDIX C : FINANCIAL PROPOSAL SUBMISSION FORM

FROM : (Name of Firm) To : National Highways Authority of India G-5 & 6, Sector-10, Dwarka New Delhi (India) - 110 075

Subject : Consultancy Services for Independent Engineer for Widening & Upgradation of existing highway from Khagaria (Design Ch. 270+000) to Purnea (Design Ch. 413+529) section of NH-31 & NH -231 to 4 lane with paved shoulder under NH (O) on BOT (Toll) in the State of Bihar.

RFP Document no: BRDIV-22011/3/2026-Bihar Division/E-304722 Dated: 30.06.2026

We, the undersigned, offer to provide the consulting services for the above in accordance with your

Request for Proposal dated [Date], and our proposal. Our attached financial proposal is for the sum of

[Amount in words and figures] This amount is exclusive of the local

taxes which we have estimated at (Amount in Words and Figures).

The percentage of overhead charges shall be: (Amount in Words and Figures).

Our financial proposal shall be binding upon us upto the expiration of the validity period

of the proposal, i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”. Commission and gratuities, if any, paid or to be paid by us to agents relating to this proposal and contract execution, if we are awarded the contract, are listed below:

Name and Address of Agents Amount and Currency Purpose of Commission or Gratuity

We understand you are not bound to accept any proposal you receive.

We remain, Yours sincerely, Managing Director/Head of the firm/Authorised Representative of the firm* Name of the firm

Name of the firm

*Lead Member in case of JV

Name of Work: Consultancy Services for Independent Engineer for Widening & Upgradation of existing highway from Khagaria (Design Ch. 270+000) to Purnea (Design Ch. 413+529) section of NH-31 & NH -231 to 4 lane with paved shoulder under NH (O) on BOT (Toll) in the State of Bihar

RFP Document no: BRDIV-22011/3/2026-Bihar Division/E-304722 Dated: 30.06.2026

APPENDIX C-1 : COST ESTIMATES

NAME OF THE FIRM/COMPANY:

S. No. Description Amount (INR)

I Remuneration for Local Professional Staff

II Supporting Staff

III Transportation

IV Duty Travel to Site

VI Office Supplies, Utilities and Communication

VII Office Furniture and Equipment

VIII Reports and Document Printing

IX Road Survey Equipment

Sub Total (I to IX)

X %Overhead of the firm on S.No. I to IX above (The % overhead cannot be quoted less than 10%. If quote is less than 10%, the financial proposal will be non-responsive and will not be considered for further evaluation).

Total Cost / Finacial Quote

Goods and Services Tax Payable in India

Total Cost (Including Tax)

Note: Payments will be made as per stipulations of the Conditions of Contract.

Annexure to APPENDIX C-1 : BREAKDOWN OF COSTS

BREAKDOWN OF LOCAL CURRENCY COSTS

I. REMUNERATION FOR LOCAL PROFESSIONAL STAFF

S. No. Position Name Construction Period 30 months + Development and Maintenance period 24 months

Rate (INR) No. of man-months* Amount (INR)

A. Key Personnel

1 Team Leader cum Senior Highway Engineer TBN 41

2 Resident cum Highway Engineer (2 nos) TBN 84

3 Bridge/Structural Engineer TBN 41

4 Senior Pavement Specialist TBN 12

5 Senior Quality cum Material Expert TBN 33

6 Planning Engineer TBN 12

7 Road Safety Expert TBN 18

B. Sub-professional Staff

1 Survey Engineer (3 nos) TBN 111

2 Assistant Highway Engineer (3 nos) TBN 114

3 CAD Expert TBN 14

4 Environment Engineer TBN 8

5 Assistant Bridge Engineer (2 nos) TBN 78

6 Assistant Quality cum Material Engineer (3 nos.) TBN 96

7 Electrical Engineer TBN 6

8 HTMS/Toll Expert TBN 4

9 Quantity Surveyor TBN 39

10 Horticulture cum Landscaping Expert TBN 19

11 Lab technician (4 No) TBN 132

12 Document/ Data Entry Operator TBN 36

TBN = To Be Named *The man-month against each key personnel/sub – professional shall be same as specified in Enclosure A of TOR.

II. Support Staff

S. No. Position Name Staff months Billing Rate (INR) Amount (INR)

1 Office Manager TBN 54

2 Accountant cum Cashier TBN 54

3 Steno cum Computer Operator TBN 54

4 Office Boy (1 No.) TBN 54

Note: Billing rates as indicated above shall be increased in accordance of clause 6.2(a) Special Conditions of Contract for the personnel of all categories namely (i) key Personnel; (ii) sub-Professional personnel and (iii) Support staff. The increase as above shall be payable only on the remuneration part of Key Personnel, Sub-Professional Personnel and support staff. However, for evaluation of Bid proposals, the quoted initial rate shall be multiplied by the total time input for each position on this contract, i.e. without considering the increase in the billing rates

III. Transportation (Fixed rate on rental basis) The vehicles provided by the Consultants shall include the cost for rental, drivers, operation, maintenance, repairs, insurance, etc. for all complete approx. 4000km/month run (not more than 3 years old)

S. No. Description of Vehicles Qty. (No. of vehicle-month) Total Rate / Vehicle - Month Amount (INR)

During Construction Period During Development and O&M Period

1 Innova/ Scorpio or equivalent (2 Nos during construction and 1 No during Development and O&M period ) 60 24

2 Balero or equivalent (2 Nos during construction and 1 No during Development and O&M period ) 60 24

3 Pick up Van (2 Nos during construction ) 60 0

IV. Duty Travel to Site (Fixed Costs) (For all Lengths of projects) : Professional and Sub-Professional Staff

Trips Number of Trips Rate* (INR) Amount (INR)

Site to NHAI HQ for Key Professionals 20

Site to Regional Office for Key Professionals 20

* Rate quoted includes Hotel charges, travel cost etc. complete.

V. Office Rent (Fixed Costs)– Minimum 200 sqm area of office shall be rented. The rent cost includes electricity and water charges, maintenance, Cleaning, repairs, etc. complete.

Nos. of Months Rate/month Amount (INR)

VI. Office Supplies, Utilities and Communication (Fixed Costs)

S. No. Item Months Monthly Rate Amount (INR)

1 Office Supplies 54

2 Drafting Supplies 54

3 Computer Running Costs 54

4 Domestic and International Communication 54

VII. Office Furniture and Equipment (Rental) : The cost shall include rental charges towards all such furniture and equipment as required for proper functioning of office. Office furniture shall include executive tables, chairs, visitor chairs, steel almirahs, computer furniture, conference table etc. Office equipment shall include as a minimum of telephone (2 external & 10 internal lines), photocopier (15ppm, 12000 copies per month with A3 & A4 input) fax machine, PCs (5 No., Intel Core 2 Duo E8300, 19’’ colour TFT, Cache-6MB, RAM-2 GB, HDD-250 GB, DVD Writer, Key board, optical scroll mouse, MS-Windows Vista Business, pre loaded anti virus etc.), laser printers (2 no., 14 ppm, 266 MHZ, 5000 pages per month, 600x600 dpi or better etc., Engineering Plan printer (1 No.), binding machine (1 No.), plotter A0 size, overhead projector, AC (4 No., 1.5 Ton), Water Coolers (as required) etc.

Nos. of Months Rate/month Amount (INR)

VIII. Report and Document Printing

S. No. Description No of Reports No of Copies per Report Total Nos. of copies Rate per copy (In Rs) Amount (INR)

1 Monthly reports 54 3

2 Half yearly Report 9 3

3 Various others reports as provided in the Concession Agreement such as Completion Report Lump Sum

IX Road Survey Equipment

The cost shall include carrying out survey using equipment, manpower, software and report processing

Item km Rate per km (INR) No. of times survey to be conducted Amount (INR)

Surface defects detection and roughness measurement using Network Survey Vehicle 143.529 3

Pavement strength measurement using FWD 143.529 1

Bridge inspection using Mobile Bridge Inspection Unit 143.529 3

Road signs inspection using Retro Reflectometer 143.529 3

X Overhead in % of total cost

The consultant shall quote a fixed percentage of overhead, which may include overhead charges over the salary of key personnel, sub professional staff and other parts of financial proposal except contingencies , cost of the coordinator/ other support staff and profits.

% Overhead of the firm on S.No. I to IX above (The % overhead cannot be quoted less than 10%. If quote is less than 10%, the financial proposal will be non-responsive and will not be considered for further evaluation). 0

RFP Document no: BRDIV-22011/3/2026-Bihar Division/E-304722 Dated: 30.06.2026

APPENDIX C-2 : Amount of Performance Security Quoted by Bidder

Name of Work Consultancy Services for Independent Engineer for Widening & Upgradation of existing highway from Khagaria (Design Ch. 270+000) to Purnea (Design Ch. 413+529) section of NH-31 & NH -231 to 4 lane with paved shoulder under NH (O) on BOT (Toll) in the State of Bihar.

Name of the Firm

Total Quoted Amount of Performance Security in Figures (In Rs.) Total Quoted Amount of Performance Security in Words (In Rupees )

Note: The Performance Security shall be quoted by the bidder subject to minimum 5% of the financial quote.