Annual Rate Contract Tender for Cleaning and Mopping work at Kalol Division office, Campus and all SDn office area for Two Years

1 Tender Notice No. KLL-DO-05-2026-27 / Sr No-5

Annual Rate Contract Tender for Cleaning

2 Tender Item and Mopping work at Kalol Division office,

Campus and all SDn office area for Two

3 Estimated cost 4683527/-

Tender Fees plus applicable GST (Non Refundable)-Can be accepted

in cash (up to Rs. 10000 only) at the office address specified in the 1180/- (1000+18% GST) As per prevailing

purchase policy (As Per Annexure-D)

tender document or by RTGS/NEFT/online Only.

EMD Amount in Rs.

(If EMD amount more than 3.00 Lakhs in that case EMD can be

accepted by RTGS/NEFT/online/BG/DD/Pay Order/Banker’s

5 40000/- EMD amount 1% of Estimate Cost

Cheque. otherwise paid either in cash (up to Rs. 10000 only) at the

office address specified in the tender document or by

RTGS/NEFT/online Only.

6 Security Deposit (For successful bidder) 5% of cost of LOA

7 Online Preliminary, Technical & Price bid, i.e. On line (e-tendering) Date :- 18-06-2026 ,18:00 Hrs

tender /offer , submission last date (This is mandatory)

Original Documents Relevant to tender Fee & EMD (if not paid

through online mode) (By Registered Post A.D. or Speed Post only)

8 Date :- 18-06-2026,18:00 Hrs

submission last date.

(This is mandatory)

9 Date and time of opening of preliminary bid (Tender Fee & EMD Date :- 19-06-2026 , 11:00 Hrs

Online and offline)

10 Date and time of opening of Technical Bid online (Tentative if possible) Date :- 19-06-2026,11:00 Hrs

11 Date of On line Opening of Price Bid Online (Tentative, if possible) Date :- 19-06-2026 , 12:00 Hrs

12 Bid Validity 180 Days

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

1. Tender & relevant documents are to be submitted online and only Demand Draft / BG / self-certified

receipt of payment required to submit against TENDER FEE/EMD is to be sent by R.P.A.D / Speed Post -

Otherwise tenders will not be accepted.

2. Date of D.D. for Tender Fee and EMD must be on or before last date and time of on line

submission of tender.

3. Price bid/Technical Bid if submitted in physical form, same will not be opened and only online

submitted price bid/technical bid will be considered for evaluation.

4. All the bidders, in respect of the tender item must have vendor registration with the DISCOM /

GUVNL or their subsidiary companies prior to the date of opening of technical bid. Otherwise their

bids will not be considered eligible for technical scrutiny and as such, their technical bids will not

be open.(Optional)

5. Any technical questions, information and clarification that may be required pertaining to this

tender should be referred to competent authority.

6. Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer

of the same bidder will not be considered and no any further communication in the matter

will be entertained.

7. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8. UGVCL BANK DETAILS:

Name of Company : UTTAR GUJARAT VIJ COMPANY LIMITED

Bank Name : BANK OF BARODA

Bank Account No :

IFSC Code : BARB0KALOLX (Fifth Letter is ZERO)

Type of Account : Non Operative Account

Superintendent Account Executive Engineer

Exp. Section, DO.,KALOL

DO.,KALOL UGVCL.

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

The contractor will have to give the following undertaking on Rs.300/- notarized stamp

paper: (within 15days from the date of LOA)

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and provision of

the Tender and contract of works as applicable and in case of default thereof to forfeit and pay

to the Company the sum of money due.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if contractor fail

to deposit the full amount of specified security deposit, within specified time limit.

3. The contractor shall co-operate with the Company inventory etc. He shall submit all the

requirements which are necessary to finalize his outstanding bills within 10 days from the date

of completion of work, failing which the Company shall finalize the account on the basis of its

inventory records and initiate action as per company’s discretion.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that the

rate quoted by the contractor for that item is abnormally high when compared to the

estimated rate.

5. In case of any dispute, concern EE/SE will be the final authority for deciding the same and his

decision will be final and binding on the contractor and Department and no further appeal

will be entertained.

6. The contractor will have to see that safety equipments are used by his labours, while working on

the line, equipment etc. contractor will be responsible for any accidents.

7. The contractor will have to under taken responsibility of accidents etc. for his persons working on

8. The contractors will have to take insurance of suitable amount for his labours.

9. Contractors will have to carry out the work under his eligible and authorized supervisor. However

the work is to be done as per standards and under supervision of UGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any reason be

assigned for the rejection. It is also not binding on the company to disclose any analysis reports on

the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Full Address:

Contact Detail

Place: Date:

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

GENERAL DEFINITION FOR BIDDERS

1. DEFINITION

1.1 The "UGVCL" shall mean the Executive Engineer ,DO KALOL, UTTAR GUJARAT VIJ COMPANY LTD., having its

corporate office at Mehsana. With expression shall unless repugnant to the context include its permitted assigns

or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the UGVCL

for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the UGVCL to act as Engineer-in-Charge to

supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules and

1.5 The "Order" shall mean the official letter issued by the UGVCL, informing the bidder that his tender has been

1.6 The "Contract" shall mean the agreement to be entered into by the UGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed by

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed by

the UGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required to

complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by UGVCL from time to time to inspect the works under

the contract and/or duly authorized representative of the UGVCL.

1.12 “Letter of Award” shall mean the official notice issued by the UGVCL notifying the contractor that his bid has

been accepted.

1.13 “Date of Contract” Shall mean the date on which Letter of award has been Issued.

1.14 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

1.15 “A Week” shall men the continuous period of seven days.

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Important instructions for submitting the Tender

1.0 Executive Engineer ,DO KALOL, UGVCL has invited Annual Rate Contract Tender for Cleaning and

Mopping work at Kalol Division office, Campus and all SDn office area for Two Years from the contractors

/ firms who have executed works of similar nature and magnitude successfully and who are

registered under appropriate class.

2.0 Physical submission of Tender documents shall be for EMD and Tender fee cover only.

Bidder has to upload scanned copies of original (Notarized/self-attested copies of original- as specified in

tender document) documents with bid and no physical document to be submitted by bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder, the

required detail/documents may be asked from bidder in physical form.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form) remain

legible and should not be password protected.

3.0 Technical & Commercial.

3.1 Technical bid is to be submitted only in online. The below mentioned documents should be

submitted in form of self-attested true copies along with technical bid in N Procure Site Only. No

physical documents to be submit by bidder at KALOL Division Office UGVCL.

(i) Solvency certificate issued from any Nationalized/scheduled Bank of RBI & not older than

month amounting of 20 % equivalent of estimated cost (as per UGVCL Rules). (Duly

Attested).

(ii) Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan paid

copy is required if applicable.

(iii) Similar Nature of Work: The bidder should have successfully completed or substantially

completed similar nature of work.

(iv) Last three financial year income tax return copy if applicable.

(v) Group Insurance: -A copy of the insurance policy of the insured labourer’s under W.C. Act

(vi) The contractor will have to under taken responsibility of accidents etc. for his persons during

working on the line and same will be on notarized stamped paper of Rs. 300/- or the

appropriate value (if revised by Govt.) within 15days from the date of LOA. The cost of

stamped will be borne by contractor.

(vii) List of Tools & Tackles and safety equipment’s available with contractors as per Annexure-B.

(viii) Labour license if applicable.

(ix) Copy of GST Registration Certificate duly attested.

(x) Copy of Permanent Account No. (PAN) duly attested.

(xi) Details of Partners / Directors of Firm / Company.

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

(xii) Annexure A “ Declaration of conflict of interest “

(xiii) Other documents (if required by authority).

Those bidders who have successfully submitted all above requirements are to be considered for

further evaluation.

The above stated criteria are minimum and the UGVCL reserves the right to request for any

additional requirement and also reserves the right to reject the bid of any bidder, if in the opinion

of the UGVCL, the qualification criteria are not fulfilled.

3.3 Technical Criteria for awarding the contract to qualified bidder is as under

Similar Nature of Work: The bidder should have successfully completed or substantially completed

similar nature of work which bids are invited should be either of the following:

Bidder must have hiring of manpower Completed work order of any PSU/Semi-Govt

Organization/Govt. Organization/Department of State/Central Government at least 50 % of the

estimated amount in Single Work order.

Bidder must have Housekeeping two completed work order of any PSU/Semi-Govt

Organization/Govt. Organization/Department of State/Central Government at least 40 % of the

estimated amount in each Work order.

Bidder must have Housekeeping Three completed work order of any PSU/Semi-Govt

Organization/Govt. Organization/Department of State/Central Government at least 30 % of the

estimated amount in each Work order.

The amount of work completed by bidder as per work completion certificate shall be considered.

3.4 Minimum Average Annual Turnover (MAAT) for last three years, ending 31 st March of the previous

financial year, of the bidder should be at least 30% of the estimated cost of the tender. In this

regard, separate notarized certificate from CA must be submitted.

3.5 Net-worth of the last Financial Year shall be positive.

Note: Turnover & Net-worth shall be certified by CA on his letter head and duly attested. Turnover for

preceding year shall be considered subject to submission of provisional / audited certificate from CA

by the bidder.

3.6 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership firm.

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

 Memorandum of Association & Article of Association in case of Company.

3.7 Payment of tender fee/EMD can be accepted by RTGS/NEFT in favor of UTTAR GUJARAT VIJ COMPANY

Bank Name & Branch: BANK OF BARODA

A/C Num.:

IFSC Code: BARB0KALOLX (Fifth Letter is ZERO)

In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with bid. In case of payment through DD/Banker Cheque/pay order/Bank Gaurantee, the

scanned copy of original document shall have to be uploaded with the bid and original copy of the

same will have to be submitted at the UTTAR GUJARAT VIJ COMPANY LIMITED Division Office

KALOL, within 3 days of specified last date of submission of tender.

The cancelled check of concern bidder is to be attached for further course action of payment as per

rule through RTGS/NEFT by UGVCL.

The tender fees once paid for tender document will not be refunded under any circumstances or not

transferred to other bidder.

3.8 EARNEST MONEY DEPOSIT (EMD)

The EMD payable, between the dates mentioned in Table no 1 only.

The EMD Amount is as per Annexure-E. The digital copy of amount transfer towards Tender fee and

EMD is to be uploaded with the tender documents.

The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA of the

contract or fails to sign the contract agreement, then the EMD amount will be forfeited in favour of

UGVCL without any notice or and action for “Stop deal” will be initiated as decided by tender

inviting authority.

No interest will be payable by the UGVCL on the above Deposit.

Tenders without Earnest Money Deposit by the firms/Name will be rejected without entering in to

further Correspondence in this regard and no reference will also be made.

Earnest money deposit will be forfeited in case the successful bidder after his tender has been

accepted shall refuse to pay the prescribed security deposit and execute the contract.

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

4 Tender Papers & Specifications may be downloaded from web site https://tender.nprocure.com

(To view, download and on-line submission of documents) and UGVCL web site www.ugvcl.com

(To view & download only).

5 Bidders should be in touch with websites https://tender.nprocure.com & www.ugvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

6 It is mandatory for all the bidders to submit their tender documents/Technical bid with scanned

copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule time.

7 The Bidder must submit their Technical Bid & price bid online in electronic format only on N-

Procure web site till last date& time for submission. Offers in physical form will not be accepted in

8 Technical bid shall be opened on date (as mentioned) (If possible) in the presence of the bidder,

who remains present at that time.

9 The bidder shall have to submit their offer without any deviations in general terms and conditions

of the contract or in Technical specification/items. Tenders of such deviations may also be

rejected. Incomplete and conditional tenders shall not be considered.

10 UTTAR GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in the

scope of this contract amongst more than one contractor

11 Intending bidders should submit their tenders after studying all tender’s documents carefully and

visiting the site for satisfying themselves of actual site conditions, location and accessibility of site

and nature, extent of the work involved etc. Submission of tenders implies that bidders have

obtained all necessary information and other data required for executing the work. No claim for

extra charges on account of any misunderstanding or otherwise will be allowed.

12 All approaches to the site shall be in the scope of bidders.

13 The successful bidder will not be allowed to give sub-contract of the works awarded to him for any

reasons what so ever without permission of the competent authority.

14 In the experience certificate, contractor has to furnish the details of similar works executed by him

along with the list of equipments, tools and tackles and manpower available with him.

15 Price quoted shall be firm, till overall completion of the work under contract and there will not be

any price escalation.

16 Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in

technical bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only be

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

opened. Price of bidders, who are not qualified technically as per requirement of technical bid

shall not be opened.

17 Offers shall be valid for the period of 180 days from the date of opening of price bid. Bidders shall

not withdraw tenders during the validity period, failing which their EMD shall be forfeited during

the period of 180 days.

18 All the works shall be carried out as per specifications attached with the tender as per REC

standards & Drawings. All materials procured (if required) should be confirming to relevant Indian

Standard issued by Bureau of Indian Standard and from approval of UGVCL.

19 Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any

respect, are liable to rejection.

20 A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures rates quoted in words

shall prevail. Further should there be any discrepancy between rate and amount that rates shall

B. The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words.

applicable, in force at that time, The bidder must work out the total price of their tender offered

accordingly and the total amount should be clearly written in words & figure, in case of any

accordingly and the total amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at liberty to decide the matter

as it deem fit.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part of the

tender. The tenderers must send in their tenders, only if the Company’s conditions are acceptable

F. All corrections what so ever made in the tender rate must be signed fully with date by the

tenderer before submitting the tenders.

G. Rates must be quoted without any conditions. In case of divergence between rates in figures

and words; it will be constrained to read the rate most favorable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

21 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as

per Information Technology Act 2000 using which they can sign their electronic bids. Bidders can

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed certifying

authority by Govt. of India.

22 AMENDMENT TENDER

At any time prior to the deadline for submission of bids, as mentioned in Table1, UGVCL may, for

any reason, whether at its own initiative or in response to a clarification requested by a respective

bidder, modify the bidding documents by amendments.

The amendment will be notified, only on UGVCL Website & n-procure website in case of on line

tender, UGVCL will bear no responsibility or liability arising out of noncompliance of the same in

time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such documents

as a part of the bid.

23 The tenderer Uttar Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders without

assigning any reason thereof.

24 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are involved.

However, this does not limit the inclusion of the components/ sub-assembly/ assemblies from

one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers,

one agent cannot represent two manufacturers or quote on their behalf in a particular tender

enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1) The principal manufacturer directly or through one Indian agent on his behalf; and

2) Indian/ foreign agent on behalf of only one principal.

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more

than one unit having common business ownership/ management, only one unit should quote.

Similar restrictions would apply to closely related sister companies. Bidders must proactively

declare such sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended

from time to time.

25 Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders for particular quoted item, as above.

26 For erecting pole the pits should be digging by using pole erection device (PED Machine) wherever

it is not possible to use PED machine in the area lick hard rock, small streets etc. the permission of

the engineer in charge shall be obtained for digging of pits as per conventional method.

27 INDEMNITY BOND

The successful bidder will have to give indemnity bond to UGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

28 LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied

by its translation in English. Failure to comply with this may disqualify a bid. In the event of any

discrepancy in meaning, the English language copy of all documents shall govern.

29 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of fraud

for public and theft of material or/and with handlings the material and any civil and/or criminal case

pending at any stage than offer of such bidder /firm will be out rightly rejected.

30 Conditional bids shall not be accepted.

Salary Structure:- as per Government circular No-165 Dtd 1-4-2026

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Employer Must has to implement the above salary structure and contractor is only liable to take payment

of service charge on the basis of above payments. Service Charge will be calculated on the basis of

payments done to employee and statutory payments as per the above. and contractor should strictly

follow the above salary structure without it bill will not be processed for payments.

Bidders Must have to Bid minimum service charge is 2% or above only. if any bidder will bid lower 2 %

service charge then bidder’s bid will be rejected.

Attendance Rules:

Contactor has to obtain attendance certificate from the Head of the Kalol Division office or Concern

Engineer Incharge and to submit at division office and to put it with the monthly bill of agency.

❖ Working hours: Contractor has to deploy Manpower for 8.30 hours including Break time at

mentioned location and shift time will be decided by concern Supervisor.

❖ Travelling Expense: If there is a requirement of travelling from the allocated location than UGVCL

Will be responsible to pay Per KM Rs 2/- as Travelling

Expense and it must be credited to Employee by Contractor and no service charge will be paid on

travelling expense.

 The Contractor has to procure and place the Manpower within 7 days from the issue of

work order, failing which the Contractor will be subjected to a penalty of Rs. 5000/- per

day plus GST 18%.

 Complete work shall be on the basis of rate contract valid for 12 months with labour.

 The Contractor which gets the contract has to enter in to the formal contract/agreement

with UGVCL and shall prepare the document on appropriate value of non-judicial stamp

paper (agreement in UGVCL’s format on Rs. 300/- stamp paper) for accepting the

 The Contractor shall not sub-assign the Contract. He shall not sublet any portion of the

Contract except with the written consent of UGVCL. In case of breach of these conditions,

UGVCL may serve a notice in writing on the Contractor rescind/terminate the contract

where upon the Performance Bank Guarantee & Security Deposit shall stand forfeited to

UGVCL, without prejudice to his other remedies against the Contractor.

 The rates shall be firm and shall not be subject to exchange variations, labour conditions,

fluctuations in freights or any conditions whatsoever. Tenderers must include in their

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

rates GST, Excise Duty, and any other tax and duty, cess or other levy levied by the Central

Government or State Government or Local Authority, if applicable.

 The Contractor shall strictly comply with the provisions of safety code annexed herewith.

 The Performance Guarantee & Security Deposit of the successful Tenderer will be

forfeited if he fails to comply with any of the conditions of the contract.

 All expenses incurred by the Contractor in connection with obtaining information for

submitting this Tender including his visits to the site or efforts in compiling the Tender shall

be borne by the Tenderer and no claim for reimbursement thereof shall be entertained

Signature of Contractor Executive Engineer

Name of Seal, Details Add. UGVCL, D.O._KALOL

With Cell No/Fax

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

GENERAL TERMS & CONDITIONS

1. Scope of work :

I. All labours engage for cleaning of office, campus & Toilet should remain present at

08:00 AM in morning

II. Daily cleaning of the office, campus area, fan, table ground, toilet, etc.

III. Daily cleaning and mopping of office two times in a day and cleaning of office campus

IV. Removal of cobweb weekly from office from all the corners.

V. Daily cleaning & mopping of office furniture like Table, Computer, fan, Tube Light &

Telephone etc.

VI. Daily removal of grass & trees leaves from office campus and surrounding.

VII. Daily disposal of all waste material from campus.

VIII. Any other work assigned by Engineer-In-Charge.

IX. UGVCL will not be responsible for any injury/accident to labour.

X. Contractor have to submit photo ID proof and Address proof of labour engaging in

cleaning work, and in case of any changes in labour Contractor have to submit photo

ID proof and Address proof of labour updated.

XI. Contractor have to clean glass on every 15 days of month all windows and doors of

Kalol DO campus .

XII. Office store (yard) should be cleaned once in a month or as per directive of Engineer

in charge.

XIII. The Solar Panels of Kalol Do & S.dns to be cleaned once in a month or as per directive

of Engineer in charge.

XIV. Toilets to be well cleaned with the utilization of necessary equipment. No additional

charge to be paid.

XV. No extra cost will be paid.

XVI. All required material of cleaning including of tools and tackles to be borne by

contractor

The work should be strictly as per specifications of the Company which can be supplied by the

Engineer In-charge for reference at the request of the contractor. The inferior and

unsatisfactory work is liable to be rejected.

2) Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason

be assigned for the rejection. It is also not binding on the Company to disclose any analysis

reports of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without assigning any

reason thereof.

Any tender who does not comply with the above requirements is liable to be rejected.

3) Security Deposit:

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

The successful bidder shall have to pay security deposit of within 15 days from the date of

issuance of LOI/LOA of an amount equivalent to 5% of the value of the work to be allotted to

him and as mentioned in LOI / LOA.

The Security deposit is payable the option of UGVCL by: (a) Demand Draft (b) Bank Guarantee

to cover execution period and, from any Nationalized /schedule Bank Payable at KALOL. The

Security Deposit will be returned to the Contractor without any interest after the successful

completion of work and submission of No Objection Certificate by concern office.

4) Contract Document:

The successful bidder, whose tender is accepted will have to execute a 300 Rs. stamped

agreement in standard form with the company and will have to sign the contract booklet viz.

Tender and contract for works at his own cost. In case of partnership firms, necessary

partnership documents, in original along with its copy will have to be produced for

verification along with authority to sign the bills measurement and enter in to contract as

well as correspondence with the company. Wherever required necessary power of attorney

will have to be produced especially when the partnership deed is silent on the point of

authority to deal with the Company. The contractor will have to execute the documents

and sign the booklet “Tender and contract for work” before starting the work.

If a contractor happens to be a sole trader he will have to produce an affidavit made before

Magistrate to that effect.

5) TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc. payable

on equipment/material components, sub- assemblies, raw materials and any other items

used for the bidder's consumption or dispatched directly to the owner from its sub-supplier

and any such taxes, duties levies additionally payable shall be to bidders account and no

separate claim on this behalf shall be entertained by the UGVCL.

5.2 UGVCL’s GSTIN Registration Nos. is 24AAACU6551F1ZI

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

5.4 “In case any tax or duty is newly introduced by the Government applicable for this

contract with effect from the next day of the date submission of the bid and if the contractor

is required to pay new tax or duty, then the owner shall reimburse the contractor the new tax

or duty so paid by the contractor against submission by the contractor of documentary

evidence to the satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules and

rates for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on

the part of contractor.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of

Government the applicability of GST and Cess, etc. in respect of this work. No separate claim

in this regard will be entertained by the UGVCL, as it is the responsibility of the Bidder to pay

all these taxes.

5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and Cess as

applicable which will be paid extra on a given taxable goods and/or services within the

original contractual delivery period. The amount of GST/ and Cess as applicable should clearly

be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws

means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017and all related ancillary legislations).

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST/ and Cess, charged

to COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without /COMPANY making any specific Claim, for

the same, either from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST Act, which should be clearly indicated in the price bid. /COMPANY may at its

discretion consider such offer with presumption of highest applicable rate of GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to

be borne by the Bidder. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto by

the supplier / contractor.

5.12 Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid / short paid to the government or fail

to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of UGVCL’s statutory variation clause shall apply.

5.14 Input Tax Credit Benefit In the event of any statutory increase in the rate of Input Tax

Credit and / or due to inclusion of any other additional item of their inputs/input services

under the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date

of submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time

6) Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess in

the taxes subsequent to your offer if it takes place within the contract period will be UGVCL

account subject to the claim being supported by documentary evidence. However, if any

decrease takes place during contract period the advantage will have to be passed on UGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted

for Composition Scheme under GST.

7) Taxes, Permits & Licenses

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

8) INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate will be

issued to the contractor, however added as contractor has to submit separate invoice for

supply parts item as well as works part item separately, otherwise TDS will be deducted on

entire invoice value.”

Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the same

to the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

Contractor should quote accordingly i.e. inclusive of welfare cess.

Welfare Cess:

As per Welfare Cess Act, the welfare cess @ 1% is applicable and same is considered in price

THE WELFARE CESS WILL BE PAID TO CONTRACTOR ON ACTUAL WORK EXECUTED AMOUNT AS

PER CONTRACT.

The amount of welfare cess @ 1% of total bill amount is to be withheld from contractor

running bill in case of challan copy is not submitted along with invoice and will be released on

submission of challan of depositing the welfare cess amount to respective department.

The contractor shall deposit 1% welfare cess as applicable to respective government

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

department. UGVCL shall pay the welfare cess by way of reimbursement to contractor on

production of documentary evidence of payment deposited thereof by contractor.

The modality of payment/reimbursement of welfare cess will be as under:

[a] On receipt of A/T, the contractor/ bidder will get them registered under Welfare Cess Act

and submit the documentary evidence to the concerned office.

[b] Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

[c] Before release of payment of subsequent R.A. Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A. Bill.

[d] Before release of payment of Final bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill as well as of final bill on final bill

amount certified by UGVCL.

[e] Before release of payment in case of 1st & Final Bill, the contractor has to deposit the 1%

welfare cess on bill amount as certified by UGVCL and shall submit the documentary

evidence of payment deposited thereof.

[f] The contractor shall produce the receipt of payment of welfare cess from the respective

Government Department before submission of final bill otherwise final bill of the work

will not be finalized. Welfare cess payment will be reimbursed on production of evidence.

9) Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract shall be

subject to the exclusive jurisdiction of KALOL.

Addressing Tenders: Tenders must be submitted in envelops which must be properly sealed

by the tenderers with their office seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see that the

tenders are received in company office or tender box within the stipulated time and date. The

envelop must bear full address of the tenderer.

10) Additions and alterations of any kind in tender forms, conditions etc by the bidder without

the consent of the undersigned are not permissible.

a. The bidder must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures, rates quoted in

words shall prevail.

b. The bidder must quote his rates net lowest and the rates not confirming to the unit

specified in schedule may not be considered even though they may be lowest.

c. The rates must be stated for each item separately and in addition percentage of reduction

in the total price if any should also be quoted.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

d. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

11) The rate quoted should be in percentage higher /lower / rate to rate/as per n code formate.

12) The company’s general conditions of contract will apply to all the contractors and he is

deemed to be fully aware of the company’s general conditions of contract for the works

in respect of security deposits, penalty for late completion of work etc and any ignorance of

these conditions will not exempt the contractor from the liability to abide by the same.

Submission of a tender by the bidder implies that he has read that the instructions and

conditions of contract contained in booklet and has made himself aware of the scope and

specification of the work to be done and of the conditions and rate at which stores etc. will

be issued to him and local conditions and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion

of the competent authority whether to award more than one work or not without assigning

any reason thereof.

13) In case of any discrepancy between Tender Document condition and the General Conditions

of Contract attached to Tender Document, the condition mentioned in tender document is

14) Any amount payable by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL

under any order / sub work order to the contractor can be adjusted against amount

receivable by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL / GUVNL or

any of its subsidiary company. The contractor will have no objection whatsoever for the

15) Safety:-

Before starting any work by the labour of the contractor, it will be the responsibility of the

contractor to obtain line clear from the concerned officer / employee.

Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and

Tackles for Safety are to be arranged by Bidder only.

No any work should be carrying out without supervisor of the company for safety point of

view. Contractors should observe all the safety rules during execution of work.

The contractor will have to see that labours working on the site should utilize all safety

equipment like helmet, safety belt, hand glows, safety shoes and tool-tackle. If any labour

found without safety equipment at site during execution of work, it is fully responsibility of

contractor for any accident occurred.

The contractor has to follow all labour laws, safety rules and regulations. The UGVCL does not

take any responsibility in case of accident or injury to the workers. The safety, security of

men, materials and equipment shall be sole responsibility of the contractor.

The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of

local body is a must condition for the successful bidder.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety

Rules and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The

Company” reserves the right to take actions as per the terms and conditions mentioned in

Tender without any prejudice.

The Company is not liable for any injury or damage to contractor’s workman or his

equipment respectively during execution of this contract and the Company will not pay

any compensation for any reasons whatsoever. The contractor is also responsible for any

damage to private property i.e. standing crops in farms or Gram Panchayat property etc.

16) The contractor shall not demand or accept any help from the intending consumers in line

erection works or in transportation of materials.

17) The contractor must have adequate resources and manpower of skill/unskilled personnel to

undertake the work at different places simultaneously.

18) The payment will be release within thirty days after submission of bill and all relevant

documents with invoice or part thereof whichever is later.

19) The contract will remain in force for the period of 02 year from the date of issue of work

order. Contract Period: The Contract will be for a period of two year from the date of

signing the Contract. However, the same can be extended by further two year period,

20) TERMS OF PAYMENT:

a) The payment will be made to the contractor by ECS/RTGS/NEFT subject to an advance

stamped receipt being received from payee.

b) The payment will be done after successful completion of scope of work of each sub-work

order after furnishing of the material accounts.

c) Mode of Payment: All payments under the Contract shall be made after the issue of work

certificates by the Engineer in charge, for the quantum of work completed.

d) Deductions from Contract: Price All costs, damages or expenses which the Owner may have

paid, for which under the Contract the Contractor is liable, or any other retention award will

be claimed by the Owner. All such claims shall be billed by the Owner to the Contractor

regularly as and when they fall due. Such bills shall be supported by appropriate and certified

vouchers or explanations, to enable the Contractor to properly identify such claims. Such

claims shall be paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period, the Owner may

then deduct the amount, from any amount due or becoming due by him to the Contractor

under the Contract or may be recovered by sections of Law or otherwise.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

e) Terms of Payment: The owner shall pay to the Contractor as per the terms of payment

mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified

activities complete for each sub work order and the work for the next stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills at Sdn

with all relevant documents.

3. Payment of last sub work order shall be made after the work order is completed and the

line is handed over and accepted by the Engineer – in- Charge in all respects subject to

furnishing of performance guarantee of equivalent amount for the guarantee period.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

21) Presentation of Bills

The bills along with required documents for work executed including cost of material

consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern Deputy

Engineer of Sub Division Office. These bills shall be serially numbered.

Contractor has to submit Bills along with required documents for work executed including

cost of material consumed material account along with quantities of work executed for each

item. Location wise inventory of all the material used is to be submitted in detail. All required

documents including EPF should be produced by the contractor along with bills.

Work Completion certificate duly signed by Contractor for which Bill is submitted.

For non-submission or part submission of above information, no bills shall be processed.

22) Recording of measurements

If the work has been carried out satisfactorily, the contractor with prior intimation from the

Company Officers shall have to witness the inventory on the appointed date within the

days of the completion of work. If contractor fails to come to the appointed date a notice

under Registered cover with A.D. will be served on him to witness the recording of

inventory prior appointment with the Company officer within ten days of receipt of notice or

within such extended period applied for by the contractor and granted by the Company

Officer. If the contractor still fails to come for the recording of inventory within the original

or extended period of time granted by the Company officer then the recording of inventory

and recording of measurements thereof will be carried out thereafter unliterary by the Company

Officer and the same shall be finalized by the Company’s Officer and the same shall be binding

on the contractor, no request then will be entertained.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

23) On completion of work the contractor will inform the concerned DE in writing and DE will see

that if any rectifications are to be required, will intimate to the contractor within 15 days in

writing from the date of receipt of the letter from the contractor to complete the rectification

works within 7 days. If the contractor fails to do the rectification additions or alterations etc

within the above time limit, then the same will be got done through other agency or

departmental staff at the risk and cost of the contractor without giving any further notice

or any intimation. No complaint will be entertained from the contractor in this regard

and amount will be recoverable with 15% supervision charges.

24) Audit Inspection

UGVCL reserves its right to carry out random and surprise inspection at any time of the

ongoing work / completed work for ensuring its quality and compliance with the standards

OR any Indian Standard specifications of UGVCL. If during such audit inspection, any violation

of Standards OR Safety regulation is observed, which may be unsafe for the general public or

for the employee of Distribution licensee, UGVCL shall intimate the Contractor immediately

by any written communication medium (either through mail / letter) and on such intimation,

the contractor shall rectify such defects, within such period, (as may be specified by the

UGVCL, depending upon the quantum of such defects) and shall submit the written report

along with site photographs indicating such rectification to the Engineer In-Charge.

Nevertheless, following actions shall be taken against the Contractor on detection of

substandard work.

25) PENALTY

The time limit allowed for carrying out the work as entered in Bid shall strictly observed by

the contractor. The work shall throughout the stipulated period of contract proceeds with

due diligence (time being essence of the contract).

The execution of this contract shall be completed within 24 months after commencement

period of 30 days from the date of letter of acceptance (LOA).

Penalty: If contractor fails to provide the manpower than UGVCL will not pay daily

remuneration and moreover 1000 Rupees/daily per manpower will be imposed as penalty

and GST will be recover extra on penalty.

26) The concern field office of KALOL Division / SABARMATI Circle will issue sub work order

as a part of contract as per requirement. The work completion period of each sub work

order will be decided by concern Engineer-in-Charge from the date of issue of sub work

order. The delay of commissioning is liable for penalty.

27) Penalty for non-submission of bills timely: Sub work order wise bill along with excess

material credited to store to be submitted by contractor within 30 days from the date

of work completion. If the bill for the work, after reconciling inventory given to

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

contractor and depositing back the surplus material to respective RSO / Divisional

Stores, is not submitted within one months from the work completion date as per work

completion date, then penalty @ Rs. 500 per week or part thereof plus applicable GST

subject to maximum of 10% of Sub Work Order value plus applicable GST will be

28) Penalty for violating safety rules: During the execution of Work, if Contractor/Labour

are found violating the Safety rules and Regulations, then Engineer-in-Charge will serve

the warning Notice on first Instance. On second Instance the amount of Fine will be Rs.

1000.00 or 0.1 % of amount of SWO (Whichever is higher) with GST and cess. Even If

after above two instances, still Contractor found violating Safety Rules and Regulations

then Procedures for Stop dealing shall be initiated against him as per rules and

regulations.

29) FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract shall be prevented or delayed by reason

of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods,

explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter

referred to as event)”, then provided notice of the happening of any such event is given by

either party to the other within twenty one days from the date of occurrence there of neither

shall have any claim for damages against the other in respect of such nonperformance of

delay in performance, and deliveries under the contract shall be resumed as soon as

practicable after such event has come to end or ceased to exist, and the decision of the

Managing Director as to whether the deliveries have been so resumed or not shall be final

and conclusive.

30) However, time limit extensions will be considered only after execution of the work

order fully and upon submission of documentary evidence for the reasons of delay.

Extension of Contractual period will be approved by next higher authority of order

approving authority.

31) However, time limit extensions will be considered only after execution of the contract

fully and upon submission of documentary evidence for the reasons of delay.

32) In case of extra ordinary situation like COVID-19 Pandemic or any lockdown situation or

rainy season etc. force majeure clause will be applicable and stoppage period in

execution of work may allow, if required.

33) FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

33.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

33.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear components thereof;

33.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

33.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

33.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any circumstances

of Force Majeure that arise after the date of the Notification of Award.

33.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

33.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor to

continue to perform his obligations under the Contract so far as reasonably practicable. The

Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the Engineer-in-Charge.

33.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of

Time for Completion of the Works, either party shall be entitled to serve upon the other,

days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure

shall continue, the Contract shall terminate.

33.9 Tax deducted at the source (TDS) under Income Tax and under Goods and Service Tax Act will

be deducted from bill as per applicable rate, if applicable. GST at the applicable rate will be

added to rates / amounts mentioned above.

34) ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the

parties to this agreement touching the agreement or subject matter thereof, arising out of or in

relation there to and whether as to construction or otherwise shall be referred to the decision

of the Sole Arbitrator, as appointed by the MD of COMPANY, for that purpose, who shall be a

retired High Court Judge or retired District and Sessions Judge, and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be

governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from

time to time and the rules made there under.

35) If any work not carryout out satisfactory deduction will be made as per prevailing cost data.

However Executive Engineer – KALOL DO is the final authority and decision will be acceptable

Executive Engineer – UGVCL KALOL DO has full right to accept or reject any tender without

assigning any reason.

All the successful tender has to carried out the work under UGVCL competency as per

assigned by competent authority.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

36) REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

37) CARTEL:

If, the Company during the procurement process, observes or suspects any activity on the part

of bidders or obtains any knowledge which indicates the existence of cartel formation amongst

the bidders or apprehends the possibilities of cartel as defined under The Competition Act,

2002, the Board of the Company being a government Company involved in public procurement

work, reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any

manner deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition

Act/other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole

discretion.

38) Evaluation of Tenders:-

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened,

all Bidders shall be given equal opportunity.

39) Price Evaluation:-

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the UGVCL, for the

complete works covered under these specifications and documents.

If Two or More agency qualified as lowest one by quoting same rate than L1 will be decided by

allotting marks as per below mentioned criteria’s. Based on marks obtained in evaluation, the

bidder with highest marks will be considered as L1.

Sr. Criteria Max Details Marks

No marks to be

1 Experience of satisfactory service 25 Up to 2 Years

with GUVNL/its subsidiary More than 2 but up to 4 years

companies More than 4 but up to 6 years

More than 6 years but up to 8 years

More than 8 years

2 Experience of satisfactory service 25 Up to 2 Years

with other reputed organization More than 2 but up to 4 years

More than 4 but up to 6 years

More than 6 years but up to 8 years

More than 8 years

3 Average turnover of last 3 financial 25 Up to 30 lacs

year More than 30 Lacs but up to 1 crore

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

More than 1 crore but up to 1.5 crore

More than 1.5 crore but up to 2 crore

More than 2 crore

Procurement and Replacement of manpower : Agency has to take permission and to take

concurrence of the undersign before deployment of manpower and after taking written

approval with Employee’s name agency has to deploy manpower, Further in Case of manpower

replacement , Agency has to take permission of undersign for redeployment of manpower.

If Any kind of change will be done by Govt of India and Govt of gujarat that it will be directly

effective on salary structure.

In case of bid found quoted with abnormally low rates, UGVCLs may reject the offer at its sole

discretion after examining quality and resources of bidders with due approval of next higher

40) If work is not started / completed within stipulated time limit period, then contract be short

closed with applying risk purchase and Security Deposit is to be forfeited with put on black

listing or stop deal for the period decided by the competent authority.

41) CONTRACT QUALITY ASSURANCE:

At the time of Award of Contract, the detailed Quality Assurance Program to be followed for

the execution of the Contract. UGVCL reserve the right to inspect the work at any stage of

contract i.e. during the execution and after the execution of work.

42) Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

36.1 Has submitted fake, false or forged documents/certificates.

36.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless

it is sought for.

36.3 Has tampered with the stipulated tendering process.

36.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions.

36.5 Has committed breach of contract or has failed to perform a contract or has abandoned

the contract.

36.6 Has failed to provide suitable expertise for the work as per prescheduled program

36.7 Has failed to submit all the necessary Test reports/documents within time schedule / as

per Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is

placed subject to submission of type reports / documents to the firm.

36.8 Has indulged in construction and erection of defective works.

36.9 Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame, as specified by the company.

36.10 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

36.11 Has unauthorized obtained official company information or copies of documents, in

relation to the Tender/Contract

36.12 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

36.13 Any other ground for which in the opinion of the Company makes it undesirable to deal

with the Firm, and

36.14 In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing/ blacklisting

36.15 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

43) Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing

are as below:

37.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

37.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the

list of Stop dealing / Banned for business dealing in any Company of GUVNL and its

Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

37.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on

Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies,

during tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid of

the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of scrutiny of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored and will not

be further evaluated. The Firm will not be considered for issue of order even if

its price is the lowest. In this situation, the next lowest bidder shall be

considered as L1.

IV. The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

37.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such awarded work / supply.

37.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from the

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

37.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm shall

be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary Companies &

for all Services of the Firm.

37.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/

Banned for business dealing.

37.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

37.9 Every bidder should, at the time of submission of bid, give a declaration as per Annexure-F

attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has

not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and

it’s any Subsidiary Companies.

44 Relationship with employee:

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest(i.e. shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section 2(77) of the company’s Act 2013 is 10% or more, the tendering Company will not deal

with such Company/Firm at all.

Bidder therefore, must specifically disclose this fact in his technical bid. Non –disclosure of such

facts would immediately disqualify the Bidder for further dealing with the tendering Company”

45) Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer

and/or his representative, harmless from all losses, damages, expenses or decrees arising of such

46) Requirement of manpower: In the said tender manpower requirement is indicative UGVCL has rights to

decrease and to increase manpower and contractor is bound to provide the same.

47) Relieving charge: contractor is bound to provide manpower if required on week of day and for the same

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

TERMS AND CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS

1. Wages to be paid and time of payment etc. by the contractor

a)The contractor will be required to pay minimum wages as per minimum wages act applicable and

as revised from time to time by competent authority per day or as may be specified hereafter of

rates under the related act whichever is higher. The wages of every contract labour employed by

him under the contractor shall be paid by him before the expiry of 7 th day from the last day of the

month in respect of which the wages are payable (i.e. wages of a month have to be made him in

the first week of the next month.) The payment shall be disbursed in the presence of management

representative during the working hours in factory premised and the contractors shall get entries

certified in the register of wages by the representative of the Company. Any default w]ill result in

cancellation of contract forthwith or also the contractor shall be punishable to the extent of the

Rs.100/- fine per each day.

b) The contractor shall give his telephone number and address to the Company so that in case of

labour trouble etc. the contractor can be contacted. The contractor shall arrange to have his office

outside the factory premises and the contractor keep himself present through the working hours.

2. Labours laws

a) Person below the age of 18 years shall not be employed for the work.

b) No female shall be employed in the night shift between 7 P.M. to 6 A.M.

c) Contractor shall maintain a valid labour license under the contract labour (regulation and

abolition) Act for employing necessary manpower to be required by him. In the absence of such

licence the contract shall be liable to be terminated without assigning any reasons thereof.

d) The contractor shall at his own expenses comply with all labour laws and keep the Company

indemnified in respect thereof. Some of the major liabilities under various and industrial laws

which the contractor shall comply with are as under:

i] Payment contribution by way of employer’s contribution towards provident Fund, Family Pension

Scheme Deposit linked Insurance Scheme. Administrative charges etc. at the rates made applicable,

from time to time by Government of India or other statutory authorities.

ii] Payment of deposit in respect of each contract at the rate of Rs.90/- with the office of

commissioner of Labour as per the contract labour [Regulation and Abolition] Act.

iii] Licence fees as prescribed under the contract labour [Regulation and Abolition] Act and rules

framed there under depending upon the number of workmen employed by the contractor and to

keep all the register under the contract labour act.

iv] Paid leave facility and wages as per provision of the payment of wages factories act at the rate

of one day for every 20days of working.

v] Identify cards as prescribed under the factories Act with photo affixed thereto the some for

identification.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

vi] Payment of retrenchment compensation. Notice pay and other liabilities as per industrial

disputes Act, Any payment to the contractor’s employee arising out of any claim or Disputes under

the Industrial dispute Act 1947 or any other labour laws.

vii] Payment of compensation in case of accidental injury.

viii] Provision of crèche if the female labours employed are more than 30 numbers.

ix] Maternity leave as per the provisions of the maternity benefit Act.

x] Bonus as per Payment of Bonus Act

3. Deposit linked insurance scheme

The contractor shall have to deposit 1/2% of the wages in respect of employees who is a member

of the provident fund as the contribution/on to the deposit linked scheme with Regional Provident

Fund Commissioner, Ahmedabad.

4. Administrative charges

Administrative charges for maintaining provident fund a/c. shall deposited by the contractor with

Regional Provident Fund commissioner, Ahmedabad at the rates applicable.

5. Paid leave facility

Paid leave facility at the rate of one day for every twenty days worked by contractor labour shall

provided by the contractor to his workers. He shall maintain leave records/leave card for individual

labourer which shall be duly verified and approved/certified by the authorized officer of the

6. Workmen compensation fund and employer’s liability insurance

The contractor shall cover his entire employees workmen’s compensation fund and under the

liabilities insurance.

The contractor shall employ adequate number of experienced staff at site for daily supervision and

for maintenance of various registers and record required under the law and contract. No payment

for suspension shall be admissible.

7. Contractor to indemnify the company

i] The contractor shall indemnify the company and every officer and employees of the company,

also engineer in charge and his staff against all actions proceedings claims, demands costs and

expenses whatsoever arising out of or in connection with the matter referred herein above

elsewhere and against all actions proceedings, claims, demands, costs and expenses which may be

made against the company. The Company shall not be liable for or in consequence of any accident

or injury to any workmen or other person in the employment of the contractor or his sub-

contractor and the contractor shall indemnify and keep indemnified the company against all such

damage and compensation and against all claims, demands proceedings costs, charges and

expenses whatsoever in respect thereof or in relation thereto.

ii] The contractor shall deposit 15 days salary for every completed one year of service for each

worker for the liabilities of gratuity.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

8. Workmen’s compensation and employee’s liability insurance

Insurance shall be affected for all the contractor’s employees in the performance of this contract. If

any of the work is subject the contractor’s shall require the sub-contractor to provide workmen’s

compensation and Employer’s liability insurance for the letter’s employees unless such employees

are covered under the contractor’s insurance.

9. The company reserve the right to terminate this rate contract at any time during it’s pendency

without giving notice of termination or any reasons thereof.

10. The company will be entitled to deduct directly from the bills to be paid to the contractor and

sum/sums payable by you and which sum/sums the Company requires to pay as a principal

employer an account of your default in respect of all liabilities referred to in above clauses. The

above are some of the major liabilities of the contractor in addition to other liabilities prescribed

under the various labour law in force from time to time from statutory authorities like State

Government, Govt. of India the contractor shall have to comply with.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

UNCONDITIONAL ACCEPTANCE CERTIFICATE

(To be printed on letter head of Tenderer)

The Executive Engineer UGVCL,

Division office Kalol

Sub:- Cleaning / Mopping work at Kalol Division and its s/dn.

Having examined the tender terms & conditions, specifications, scope of work and schedule of items

relating to the work specified in the memorandum set out in this tender document and having visited

and examined the site of the works specified in the said memorandum and having acquired the

requisite information relating thereto as affecting the tender, I/We hereby offer to provide the

Manpower, (as specified in the tender documents) at the rates mentioned in the Financial Bid

(online) in accordance with the specifications and instructions for the bid referred to in the

conditions of the tender, technical proposal, instructions, other conditions, schedule of quantities,

scope of work, area and manpower details with such materials as are provided for by, and in all other

respects in accordance with such conditions so far as they may be applicable.

Further, We knows that Minimum Service charge is 2% on estimated value and we confirmed that we

have bid 2% or More Service charge in N procurement price bid.

I/We understand that our proposal/rates are valid for 180 days from the last date of submission of

the tender, which may be extended with the consent of the UGVCL authorities.

Note : We will submit labour license within 1 month of work order issued by UGVCL.

Thanking You,

Date: _ Signature of the Contractor/Agency with stamp

(Contractor/Director/Partner/

Authorized Signatory)

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

TENDER NOTICE NO KLL-DO-05-2026-27 / SR NO-5

ANNUAL RATE CONTRACT TENDER FOR CLEANING AND MOPPING WORK AT

KALOL DIVISION OFFICE, CAMPUS AND ALL SDN OFFICE AREA FOR TWO

Schedule-A

Sr. Item Qty./ Rate Amount Per day Remarks

No days Per

1 Annual tender for Providing 6240 623.6 3891264 623.60 Minimum

unskilled labour for Cleaning of days

office campus, roads,open labours to

areas,paved & unpaved areas near be

or surrounding the office building provided

incl.cleaning by sweeping &

collecting of dust,leaves,office

wastes,toilelts, debris,any

unwanted materials etc.from the

areas of Kalol Division office, Store

& Yard, lab, Kalol-1 sdn, Kalol-2

sdn, Kalol-T snd, Customer Care

Centers, Complain Centers etc. (26

days x 24 Months x 10 Labours Per

Day = 6240 Nos.).

All necessary tools and tackles &

cleaning & Mopping materials are

to be arranged by the party at his

risk and cost.

Daily cleaning of all toilets of

Office twice with appropriate

cleaning material.

2 Service charges @2 %

G.Total

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Seal & Signature of contractor EXECUTIVE ENGINEER

Date: KALOL DO

Contact Related terms and conditions: :

જુ બનયર ઈજનેરશ્રી , store કલોલ દ્વારા પ્રમાબણત કરવાની રહેશે ત્ા પૂરા પાડેલ મજૂ રોના ફોટા

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Annexure-A

Name of Contractor:-______________________ Mobile no:____________

Contractor’s store address:-

Details of work completion :

no work Division order no. Amt work work

& Date (Rs.) completed completed

Details of work order on hand / Work under progress:

no work Division order no. Amt work work

& Date (Rs.) completed completed

Contractor’s Signature

---------------------------------------For office use only----------------------------------------

This is to certify that, the above contractor name as

_______________________________ has successfully completed work of above

mention order in this division in stipulated time. The work is found satisfactory.

Executive Engineer

___________ Division

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Annexure-B

Name of Contractor:-______________________ Mobile no:____________

Address:-___________________

Details of Equipments, Tools, and safety equipments available with contractor:

Name of Equipments, Reg. no / Sr.

Quantity Approximate

Sr. no Tools, and safety no of

in Nos. value (Rs.)

equipments equipment

Contractor’s Signature

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

ANNEXURE – C

Details of Pending Orders, tendered for & on hand, as on the date of the submission of

this Tender:

(To be completely filled by the Bidder)

WORK DATE

SR STIPULATED

WITH ITS COST OF ANTICIPATED ESTIMA WHEN

N TENDER DATE OR REMARKS

LOCATION REMAINING DATE OF TED DECISION

O COST PERIOD OF

AND WORK COMPLETION COST IS

COMPLETION

ADDRESS EXPECTED

• If necessary, separate sheet may be used to submit the information.

Tender for -----------------------------------------

Tender No: UGVCL/---------------------------------------------

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

ANNEXURE-D

TENDER FEES

Sr. No. Estimated Cost of tender Tender Fee

1 Up to Rs. 5 Lacs As per DoP.

2 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 500/-

3 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/-

4 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/-

5 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/-

6 Above Rs. 500 Lacs Rs. 10000/-

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Annexure-F

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: UGVCL/_______________________________

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

I/We_____________________________________________________ authorized signatory of

M/s_____________________________________________ hereby certify that

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO for the tendered item.

Signature of the Tenderer

Seal of the Firm

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________________ hereby certify that

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

APPENDIX – I

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

_________________________for____________________________________________ of (Supply/

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for _________________________,

______ Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”)

Rs._____________ (Amount of EMD) valid till _________ (Mention here date of validity of this Guarantee

which will be 5 (FIVE) months beyond initial validity of Tender’s offer) which is required to be submitted by

the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having

our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank

Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to

pay immediately on demand in writing from the _______ Gujarat Vij Company Ltd. or any officer authorized

by it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said ______ Gujarat Vij Company Ltd. on behalf of

the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the _______ Gujarat Vij Company Ltd.

would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and

encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the

constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with

or without our knowledge or consent by or between the Tenderer and the UGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

__________ (Amt. of E.M.D.) (Rupees ____________________________________) (In words). Our

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee),

all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please Mention here Complete Postal Address Signature of the Bank’s Authorized Signatory

of the Bank with Branch Code, Telephone and with

Fax Nos. Official Round Seal.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to

pay immediately on demand in writing from the ______ Gujarat Vij Company Ltd. or any Officer authorized by

it in this behalf any amount up to and not exceeding _______ (in words) Rupees ___________________ to the

said _______ Gujarat Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for the

supply/works specified below

L.O.A. No. __________________________dated_________.

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not be

terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by

any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension

of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent,

by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until

____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

AGREEMENT:

This agreement is made at ___________the ___day of______month _______Year between the

______ Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the

Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the _______ Gujarat Vij Company Ltd. Having its

Regd. and Corporate Office at _____________________________ (hereinafter called “The

Company” which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

_________________________________________________________as per Company’s LOA No.

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, UGVCL on behalf of the

Company, a list where of is made out in the schedule here under written and all of which said

documents are deemed to form part of this contract and include in the expression “The works

“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and HT/LT AB Cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the

terms conditions and stipulation contained in this contract and in consideration of the due

provision, executions, construction and completion of the works agreed to by the contractors as

aforesaid the company both hereby covenant with the contractor to pay all the claims of money

as and when they become due and payable to the contractor under the provisions of the

contract such payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of the

conditions and the covenant as stipulated in the general conditions specifications form Or

tender schedule drawing etc. attached with the Company LOA No.

____________________________, Dated ____________.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety

Rules and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The

Company” reserves the right to take actions as per the terms and conditions mentioned in

Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The UGVCL shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders

and Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

terminated, and assist “The Company” in maintenance, protection, and disposition of the works

acquired under the Contract by the Company. In the event of such a termination the Contractor

shall be paid compensation, equitable and reasonable, dictated by the circumstances prevalent

at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the

Company that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event of such cancellation the Company shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect

or alter other terms and conditions of the contract and the contract so altered or revised shall be and

shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first

above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The _________Gujarat Vij Company Ltd

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

INDEMNITY BOND

In consideration of the _______ GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

___________________________________________________________________as per A/T No.

__________________________, dated _______________ and all future contract that may be

awarded to me in the next one year and in Important instructions for submitting the Tender in clause

27 of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen

payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said Act

for death or injuries caused to the workmen engaged by this presents, if such compensation is paid by

the COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf of me,

to pay such amount of compensation on demand within 48 hours to the COMPANY that it might have

to spend as legal and other incidental charges in defending any suit or action arising out of the death of

injuries in regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend as

legal and other incidental charges in defending such suit or action and also the amount that may be

ordered to be paid to the worker / or his heirs as compensation and that the above written bind shall

remain in full force and virtue till the COMPANY is required to defend such suit or action filed by the

workers and or heirs against the COMPANY. Further it is applicable on death of contractor himself

also. No any compensation will be claimed by legal heirs of contractor.

Witnesses:

Signature of the Executant

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

ANNEXURE – A

On Non-judicial Stamp Paper of Rs. 300/-

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

TENDER NO: KLL-DO-5-2026-27/ SR NO-5 PR NO-664520 RFQ NO-80013

Sr. Particulars

01 Name of Firms

02 Office Address Phone No.

Fax No. Email ID

03 Works Address as per

Vendor Registration Phone

No. Fax No. Email ID

04 Type of Firm Private Limited Company / Public Limited Company /

Limited Liability

Partnership (LLP) / Partnership Firm / Proprietor Firm

(Tick whichever is applicable)

05 CIN / LLPIN of

06 GST No. of Firm

07 Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN

any) and full address (as on the bid submission date)

Sr. Full Name DIN Full Residential Address

Stamp / Round Seal

The details of Legal Representative / Agent of the Bidder Firm are as under:

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

Full Name of Legal

Representative / Agent

Whether employee of

Bidder-Firm or not? (Yes/No)

Designation

Office Address

Office Land-line Nos.

Mobile No.

Whether acting as Legal Representative / Agent

in any other Private Limited Company or Public

Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or

Proprietor Firm? If yes, give names.

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item

by any other Private Limited Company or Public Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or Proprietor Firm in which any relative of any

Director or Partner or Proprietor of Bidder Firmis a Director, Partner or Proprietor. The

word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means

any one who is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to

another in the following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

d. Son’s wife,

e. Daughter,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

Stamp / Round Seal

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to

‘Conflict of Interest’ of Tender No. . The detailed Clause is

“A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of

Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from

any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing

units or more than one unit having common business ownership / management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common business/

management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict

of interest with other bidders for particular quoted item viz. _______(Item Name)_____ .

Stamp / Round Seal

We hereby declare and confirm that the above information and particulars are true and

For _______(Firm Name)_____

Signature of Director / Partner

/Proprietor / Authorized Signatory

Date: Stamp / Seal of Firm Name:

Designation:

Stamp / Round Seal

Signature of Contractor & seal

Division Office: KALOL, Mahendra Mill Road, Kalol (N.G)-382721,

E-Mail:[email protected] Web Site: www.ugvcl.com

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

Telephone nos. Fax no.

3 Mobile no:

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials

issued by UGVCL will be stored

Store Documents to be submitted

(Rental/ UGVCL)

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

13 GST Number

15 Electrical Contractor/Labour License No.

Policy No. Nos.

Insurance Policy No. and for nos. of of Labours Insured in this

Labours in the name of bidder policy

17 Adhaar Card No.(Optional)

18 Submitted Bank Details for EMD refund

Signature of Contractor & seal