Tender for Bi- Annual Rate Contract for restoration of various 66kV Class Transmission lines, damaged due to natural calamity / any other abnormality under various transmission divisions of Bharuch Circle

“Tender for Bi- Annual Rate Contract for restoration of various 66kV Class

Transmission lines, damaged due to natural calamity / any other abnormality

under various transmission divisions of Bharuch Circle.

GENERAL TERMS & CONDITIONS

WITH TECHNICAL BID

(TO BE SUBMITTED ONLINE – N-Code Only)

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

TENDER NOTICE No: TCBRH/26-27/ E-113

SE (TR) Bharuch invites “On line Tenders” (e-tendering) for the works of following items. Tender Papers &

Specifications may be down loaded from Web site https://tender.nprocure.com (For view, down load and on

line submission) and GUVNL/GETCO web site www.gseb.com & www. getcogujarat.com (For View & down load

only). Tender fee including GST may be paid along with submission of tender with EMD in online form only for

respective tender. “All the relevant documents of tender to be upload (Notarized/self-attested copies of

original-as specified in tender document) through online only (mandatory) on (n) procure portal including

tender fee & EMD. Tender fee & EMD are to be submitted in online form only . “NO COURIER SERVICE OR

HAND DELIVERY” will be allowed.

All the bidders, in respect of tender item must have vendor registration with the GETCO viz. prior to the date

of opening of technical bid of the tender otherwise their bids will not be considered eligible for technical

scrutiny and as such, their technical bids will not be opened.

1 Tender No. TCBRH/26-27/E-113

Bi- Annual Rate Contract for restoration of various

Works of 66kV Class Transmission lines, damaged due to

2 natural calamity / any other abnormality under

various transmission divisions of Bharuch Circle.

3 Estimated cost with GST in

4 Tender Fee (non-refundable)including GST Rs. 1180 {1000 + 180 (18% GST) }

5 Earnest Money Deposit amount in Rs.

On line (E-tendering) tender/ offer

6 submission last date up to 16.00 hours only As per Schedule

(This is mandatory)

Date of opening of Tender fee, EMD cover,

7 Vendor registration and technical bid on – As per Schedule [Tentative]

line opening at 16.00 Hours.

Tentative Date of on – line opening of Price Shall be intimated separately

bid, (if possible), at 11.00 Hours

11 Time Limit 24 Month

12 Validity of Bid 180 days

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original – as

specified in tender document) documents with bid and no physical document including EMD and

Tender Fee to be submitted by the bidder .

2. Bidder has to submit tender fee , EMD in form of RTGS/NEFT/ONLINE only as per date shown in table.

3. In case of Short submission of document with bid and or clarification required if any required from the

4. It is mandatory for all the bidders to submit their tender documents by on – line (E-tendering) in

schedule time. If tender documents submitted physically in that case the same tender will not be

5. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain

legible (readable) and should not be password protected.

6. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s

letterhead), Tender acceptance letter (on bidder’s letterhead), price bid, tender documents specified

in the tender must be submitted through online on n-procure portal (mandatory) (All the documents

to be duly self-attested by the bidder). For any differences or wrong entry bidder shall be sole

responsible for that documents.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

7. Tender will be evaluated on Data / Details / Documents of the online offer only.

8. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder (all

the appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the

bids. Instead of simply confirming/attached in bid/refer physical offer, the bidder shall fill in the

particulars against appropriate place in respect of each line appearing in Technical bid (In the

absence of required details in uploaded tender documents, technical bid, the purchaser has every

right to evaluate the bids accordingly and bidder cannot raise any objection against any point during

9. In the absence of required details in the online annexure, the purchaser has every right to evaluate

the bids accordingly and bidder cannot raise any objection against any point during evaluation

10. Payment of Tender fees & Earnest Money Deposit EMD. Amount should be paid by Online-payment.

Payment of Tender Fees & EMD by RTGS/NEFT/on line only. In case of payment through RTGS/NEFT

bidder has to mail following details:

Sr. No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

a. [email protected]

b. [email protected]

c. [email protected]

d. [email protected]

Bidder has to provide all above details on the same date of payment so that receipt can

 GETCO Beneficiary Bank detail is as under:

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

3 Name of Bank BANK OF BARODA

4 Branch Code DBBHRU

Shalimar Complex, Station Road,Bharuch-

5 Address of Bank

6 IFSC Code BARB0DBBHRU

7 PAN No AABCG4029R

8 TAN No BRDG01026E

9 GST No 24AABCG4029R2ZC

11. Bidders are requested to remain in touch with the website for any amendment/ corrigendum or

extension of due date etc.

12. Tender without EMD and tender fee plus GST as applicable shall be rejected.

13. No tender shall be accepted/opened in case of receipt after due date and time of tender, irrespective

of delay due to postal services or any other reasons and the Corporation shall not assume any

responsibility for late receipt of tender.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

14. The GETCO reserves the right to award the work to one or more bidders, considering their technical

and financial capacity OR to reject any or all tenders or accept any tender without assigning any

reason thereof.

15. As per new guideline –It is mandatory to use CBud app.

(1) To do any type of digging only after prior intimation through “Call Before U Dig” App & as per

its term & condition.

(2) To use the App before commencing any type of digging anywhere in the state

Any technical questions, information and clarifications that may be required pertaining to

this enquiry should be referred to The Superintending Engineer (TR), Gujarat Energy

Transmission Corporation Limited, Circle office, Bharuch. GETCO reserves the right to reject

any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer

GETCO, C.O., Bharuch

Download Tender Documents in (PDF Format) which consists of:

Part – I: Commercial Terms & Conditions

Part – II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items, drawing if

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe”

Note: In case bidder needs any difficulty in accessing / submission of on line bid / clarification or

if training required for participating in online tender, they can contact the following office:(n)

Procure Cell, (n) code solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 ( Gujarat ) Toll Free: 1-800-233-1010 ( Ext. 501, 512,516 , 517 , 525 ) , Phone

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Tender No. TCBRH/26-27/E-113

Sub: Bi- Annual Rate Contract for restoration of various 66kV Class Transmission lines, damaged

due to natural calamity / any other abnormality under various transmission divisions of

Bharuch Circle.

In connection with above subject, I/we confirm the following:

1) I/we, the undersigned, have read and examined the above tender documents in detail.

2) I / we declare that our bid is strictly in line with Tender Specification and there is

no deviation. Further, I / we also agree that additional conditions / deviations, if

any, found in bid, the offer shall be out rightly rejected without assigning any

reason thereof.

Signature of Authorized Representative of

Company / Agency

Name of tendering Company

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

DETAILS OF THE FIRM

NAME OF THE FIRM:

1 Address of Registered Office

2 Contact Personal

4 Residential Address

5 Phone Nos. (Office and

7 Telegraphic code

1 Address of works

2 Contact Personal

4 Residential Address

5 Phone Nos. (Office and

7 Telegraphic code

8 Email Address

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

DETAILS OF THE EXPERIENCE FOR ERECTION WORK IN LAST THREE YEARS FROM THE DUE

DATE OF TENDER:

Sr No Name of Order Order Length Date of Order Status if order

Transmis reference value of line completion fully under

sion line no. & executed execution

A Gujarat Energy Transmission Corporation Ltd., GETCO:

B OTHER STATE ELECTRICITY BOARD:

C PRIVATE FIRMS:

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

List of work completion certificate submitted with technical bid

Sr Name of Work Name of Authority by Reference no. & Date

completion certificate

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Qualification Requirement

To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of

his capability and adequacy of resources:

Sr.No. Qualifying Requirements

1. Registration : The bidder shall be strictly a GETCO register contractor of any class

2. Technical Criteria:

1) Length of transmission line on towers/H frame to be tenderize – The bidder

should have erected transmission lines including foundation, tower erection

and stringing of conductor and earthwire of 66kV and/or above class lines on

towers/H frame as a Main contractor or as a Sub Contractor in single or

multiple orders for length -

(a) Line length less than 5 km –

Minimum 3 km line in last 3 financial years

(b) Line length 5km to 15 km –

(i) 5kM to 10kM - Minimum quantity shall be equal to the tender quantity of the

line in last 3 financial years

(ii) From 10 to 15kM - Minimum 10 km line in last 3 financial years.

(c) Line length above 15 km –

(i) 15kM to 20kM - Minimum quantity shall be equal to the tender quantity of

the line in last 3 financial years.

(ii) 20kM and above - Minimum 20 km line in last 3 financial years.

i) As a main contractor - workorder copy and experience certificate of similar

nature work to be submitted to ascertain experience of line erection work of

66kV and/or above class in GETCO or other STU or CTU as mentioned in Cl.-2.1

& Cl.-2.2, failing in which bidder shall be evaluated accordingly by order

placing authority as per DOP.

ii) As a sub-contractor – workorder/PO copy of original contract and sub-

contract, experience certificate from main contractor and statement of

financial transactions for the same workorder/PO are to be submitted to

ascertain experience of line erection work of 66kV and/or above class in

GETCO or other STU or CTU as mentioned in Cl.-2.1 only, failing in which

bidder shall be evaluated accordingly by order placing authority as per DOP.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

3. Financial Criteria:

1) The bidder shall submit the Bank solvency of the amount which is 20% of the

total estimated cost of tender.

4. Financial Criteria

1. Bidder's Minimum Average Annual Turnover (MAAT)^ for best three years out

of last five financial years as annualized shall not be less than the estimated

amount of this tender.

^Note- “Annual gross revenue from operations / gross operating income as

incorporated in the profit & loss account excluding other operative income/other

2. Last quarter’s Liquid Assets should not be less than 20 % of estimated

amount as on date of invitation of tender.

Note: For the purpose of arriving at LA Current Assets Less Inventories shall be

3. Bidder’s Net Worth for Last 3 financial years should be positive.

1. Audited, Verified and Certified Practicing Chartered Accountant certificate will

be considered forMinimum Average Annual Turnover, Liquid Assets and Net worth.

The provisional certificates will not be entertained.

2. Under taking in respect of reference to NCLT under Insolvency & Bankruptcy

Code. The undertaking

is to be furnished by the bidder in its bid as per the format attached and shall be

deemed to be part of

the bidding schedule and submitted along with QR Bid

Subject :- Work Name including tender No.

In connection with above subject, I / We confirm that our firm is not declared in

NCLT under Insolvency &

Bankruptcy Code. Further, I / We also agree that, if any found NCLT under

Insolvency & Bankruptcy Code,

the offer shall be out rightly rejected without assigning any reason thereof.

(Seal, Sign & Name of Authorized Signatory of Bidder)

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Additional Documents:

1. Electrical Contractor License with latest validation

2. Payment of Tender fee and EMD [ RTGS/NEFT].

3. GST registration certificate. (Certificate of Provisional GST

registration shall not be accepted).

4. Nature of Firm: Details of Proprietorship / Partners/Directors of the

Firm/Company. Partnership deed, MOA, BR, if applicable.

5. Copy of power of attorney as the case may be.

6. PF registration

7. The Bidder should have to submit copy of PAN card.

8. Profit & Loss Account Statement: Financial turn over for last three years

shall be submitted along with bid duly approved by charted accountant & IT

returns along with profit Loss and Balance sheet of Last three financial

9. Labor License: Bidder has available labor licensee for his firm as per Govt.

rules. Registration of Workers Welfare Cess.

10. List of Tools & Tackles: Bidders mentioned available tools with requirement

Note: Above technical criteria is for technical scrutiny after opening the technical bid.

However, the GETCO reserves the right to award the work to one or more bidders,

considering their technical and financial capacity OR to reject any or all tenders or

accept any tender without assigning any reason thereof.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

CHECK LIST OF DOCUMENTS SUBMISSION

Mandatory to upload on-line only (pdf file)

No. Particulars

1 Scan copy of online payment receipt of Tender fee & EMD

All Pages of Technical Bid with Bidder Signature and Rubber Stamp

(encouraged for digitally signed)

3 Registration document as Approved Contractor in Appropriate Class

Work completion certificate in Form No.3A (Experience Certificate as main

contractor) only as Per Qualification Requirement

5 Bank Solvency Certificate

6 Provident Fund Code Number Documents

7 GST Registration Number Documents

Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three

Financial Years

9 Nature of Firm:

Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for

Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

10 PAN Number Document

11 Filling all Annexure

12 Electrical Contractor license

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

E-TENDER FOR THE WORK OF

Bi- Annual Rate Contract for restoration of various 66kV Class Transmission lines, damaged due

to natural calamity / any other abnormality under various transmission divisions of Bharuch

 Instructions to Bidders

 General Conditions of Contract

 Erection Conditions of Contract

 Special Conditions of Contract

 Technical particulars

 Forms & Appendices to be filled in by the bidders.

GENERAL TERMS & CONDITIONS WITH COMMERCIAL BID

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Bharuch hereinafter called ‘GETCO’/ ‘OWNER’

intends to receive bids for Bi- Annual Rate Contract for restoration of various 66kV Class

Transmission lines, damaged due to natural calamity / any other abnormality under

various transmission divisions of Bharuch Circle.as detailed in the accompanying specifications in

accordance with Terms and Conditions herein. The bids shall be prepared and furnished as per these

2.0 Qualification Requirements of Bidders

2.1 To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of his

capability and adequacy of resources:

a) He is a qualified and registered contractor of GETCO who is regularly executing jobs of Work of

erection of 66/132/220KV D/C, M/C lines under any construction Division of GETCO

including all works in the scope of the tender specification and has adequate technical knowledge

and practical experience (the Bidder shall submit documents defining legal status, registration and

principal place of business; written power of attorney of the signatory of the bid to commit the

bidder, performance record as contractor for erection of equipments in the last three years and

details of works on hand in the past three years & contracts on hand.

b) He has adequate financial capability and stability to meet the financial obligations arising out of

the scope of works.

c) In addition, the Qualifying Requirements if any, in the ‘Special Conditions of Contracts ‘shall also

d) The registration with P.F. authority and labor license as per GETCO norms is mandatory

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition any other

relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in the

Owner’s opinion the Qualification data is incomplete and Bidder is not qualified to perform the

Contract satisfactorily.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/liable for

these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Document

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission of a

Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish all

information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is

in doubt as to the true meaning of any part, he shall make a request, in writing not later than the date

of pre Bid discussion, to the owner in triplicate. The owner will issue explanations, interpretations and

clarifications as deemed fit in writing as a response to this request. On receipt of such

interpretations/clarifications, the Bidder may submit his Bid within the date and time stipulated in the

Bid invitation, all such explanations, interpretations and clarifications from the Owner shall be deemed

as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his

own initiative or in response to a clarification requested by the intending Bidder, modify the Bidding

Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received

the Bidding Document at the address contained in the letter of request for issue of bidding document

from the Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in

time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in

preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by

the Bidders while they submit their bids and shall invariably enclose such documents as a part of the

C. PREPARATION OF BIDS

8.0 Language of Bids

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged

by the Bidder and the Owner, shall be written in the English language, provided that any printed

literature furnished by the Bidder may be written in another language so long as accompanied by an

English translation of its pertinent passages. Failure to comply with this may disqualify a bid. For

purposes of interpretation of the bid, the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding

any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which

may have any effect on the execution of the Contract covered under these documents and

specifications. The Owner shall not entertain any request for clarifications from the bidders, regarding

such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting the proposals. No claim for financial adjustment to the Contract awarded under these

specifications and documents will be entertained by the owner. Neither any change in the time

schedule of the Contract nor any financial adjustments arising thereof shall be permitted by the

Owner, which are based on the lack of such clear information or its effect on the cost of the works to

10.0 Documents comprising the Bid:

furnished in the Bidding Documents, indicating, for the services to be rendered, a brief description of

services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the Qualification

Requirements as detailed in Clause 2.0 above and Special Conditions of Contract (including Clause 11 of

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed by

wherever the Company Authorized Signatory specified.

10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering

all the equipment erection and other installation services specified under the accompanying Technical

Specifications. It will include among others as specified therein the following: -

a) Receipt of equipments and material from GETCO Haldarwa / Bharuch Transmission/ Construction

store and transportation, storage, preservation and conservation of equipment at the Site.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

b) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of the

bidding documents permitted by the Owner and therefore, the Bidders are advised that while making

Bid Proposals and quoting prices these conditions may appropriately be taken into consideration.

Bidders are required to furnish a certificate in this regard as per the format provided in Special

Conditions of Contract in a separate sealed envelope containing Bid security, which shall accompany

the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the Owner and

shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid

Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

schedules, enclosed in bid proposal sheets for erection, and other services it proposes to furnish under

the contract. The %(Percentage) above/below indicated shall be inclusive of GST applicable on

required inputs and services.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate (i.e. price)

mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer

himself. In no case additional amount towards GST or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier

/Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the

option to take the prices as exclusive of taxes and duties at maximum higher slab rates for the

evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B). The

price bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to

supply the goods / services, meaning thereby the bidder has to supply the goods / services from the

relevant declared / registered place of supply only.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and

shall not be subject to variation on any account saving for change in quantity. A bid submitted with an

adjustable price quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties: -

14.1 As regards the income Tax, surcharge on income tax and any other tax excluding GST & welfare cess

at prevailing rate, the owner shall not bear any tax liability whatsoever. The bidder shall be liable and

responsible for payment of such taxes as attracted under the provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause 14.1 above the owner shall have the right to

make deduction at source from the amounts payable to the contractor in respect of Income Tax (on the

cost of items of supply included in the works contract) as may be mandatory in terms of the law. The

owner shall not bear any liability in this regard but shall issue necessary certificate in respect of such

deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract with effect

from the next day of the date submission of the bid and if the contractor is required to pay additional

tax or duty, then the owner shall reimburse the contractor the additional tax or duty so paid by the

contractor against submission by the contractor of documentary evidence to the satisfaction of the

owner. This provision will not be applicable to transaction between the contractor and his sub-

contractors. Besides the said statutory variation, no other statutory variation shall be payable by the

14.4 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated by

the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by

reasons of the making, passing or promulgation of any law after the date of submission of bid or by any

order, regulation or bye-law having the force of law the amount of such increase or reduction shall be

added to or deducted from the “Contract Price” as the case may be for direct transactions between

contractor & owner, and not for bought out items. It is the Bidders responsibility to furnish details of

taxes, duties, levies etc. applicable as on the date of submission of the bid.

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing tax or

duty or introduction of a new tax or duty applicable shall be entertained by the Owner during the

extended period of contract, if any, provided the extension of the contract is required by causes

attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a

new tax or duty will be applicable only to the direct transaction between the contractor and the

14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat

the applicability of Tax (GST) etc in respect of this work and include the same in the quoted price. No

separate claim in this regard will be entertained by the Owner, as it is the responsibility of the Bidder

to pay all these taxes.

14.8 In addition, the conditions detailed under Special Conditions of Contract shall apply.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule

for performing the specified works.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying

Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factors in consideration of the bids.

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I.

Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs in

fulfilling all the insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools

& tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing and

commissioning including performance and guarantee tests of the equipment. If any such equipment is

listed anywhere else in the proposal and not specially mentioned in the above schedule, it shall be

deemed to have been included in the Bidder’s proposed scope of supply.

18.0 Bid Security/EMD:

18.1: The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated

cost plus GST to be paid through RTGS/NEFT only

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

18.3 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive. No

exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender.

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies

within thirty days of letter of award of contract)

21.0 Contract Quality assurance:

21.1 The Bidder shall include in his proposal the Quality Assurance Programme containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during

various phases as detailed in relevant clause of the General Technical Conditions.

21.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Programme shall form

a part of the Contract.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

21.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being

supplied wherever specifically indicated in the tender document shall supply only from those vendors.

Such details shall be accompanied by their list of previous supplies made performance reports etc.

However, in case of orders are placed, specific approval shall be obtained from the owner for the

vendor-supplied materials.

22.0 Signature of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making the

bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons

signing should also be typed or printed below the signature.

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s) or other

authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf

of such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’,

‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as a

principal and agent have bid under different names without disclosing their connection then such bids

will be liable for rejection. Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

24.0 Deadline for submission of bids:

24.1 Bids submitted by telex/telegram will not be accepted. No request from any Bidder to the Owner to

collect the proposals from airlines, cargo agent etc. shall be entertained by the Owner.

24.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the

Bidding Document in which case all rights and obligations on the Owner and Bidders previously subject

to the deadline will thereafter be subject to the deadline as extended.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids:

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its bid

E. BID OPENING AND EVALUATION

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

27.0 Opening of bids by owner:

27.1 The Owner will open the technical bids in the presence of Bidder’s representatives who choose to

attend on the date and time mentioned for opening of bids in the Invitation to Bid or in case any

extension has been given thereto, on the extended bid opening date and time notified to all the

Bidders who have purchased the bidding document. The Bidder’s representatives who are present shall

sign a register evidencing their attendance.

27.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at

his discretion may consider appropriate, will be announced in the Technical Bid Opening.

27.3 The price bids (On line) of all the “Techno-Commercial” Responsive Bidders shall be opened in the

presence of representatives (up to two per firm) of such bidders who choose to be present. The date &

time of opening the Price Bid shall be intimated to all such qualified bidders by Fax/Telex, at least one

week in advance besides inviting final price bid if found appropriate after evaluation of Technical bids.

27.4 The Bidder’s name, lumpsum Bid Price, all discounts if any, modifications in the Price Bid and any such

other details as the Owner, at his discretion, may consider appropriate, will be announced/ furnished

in the Price Bid (On line) Opening.

27.5 No electronic recording/transmitting devices will be permitted during Bid opening.

28.0 Purpose of evaluation of bids:

28.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these specifications

and documents. All technically responsive bids shall then be examined to determine the LOWEST

EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

29.0 Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until

such time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids

are under consideration, Bidders and/or their representatives and other interested parties are advised

to refrain from contacting by any means, the owner and/or his employees/representatives on the

matters related to Bids under consideration.

29.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing

and no change in the price or substance of the bid shall be sought, offered or permitted.

30.0 Preliminary Examination:

30.1 The Owner will examine the bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have

been properly signed, and whether the bids are generally in order.

30.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a

discrepancy between the total bid amount and the sum of total costs, the latter shall prevail and the

total bid amount will be corrected accordingly. If there is a discrepancy between words and figures,

the amount advantageous to the Owner will prevail. If the Bidder does not accept the correction of the

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

errors as above, his Bid will be rejected and the amount of Bid Security will be forfeited. The Bidder

case of any inconsistency in the prices furnished in the specified prices schedules to be identified in Bid

Form for this purpose, the Owner shall be entitled to consider the highest price for the purpose of

evaluation and for the purpose of award of Contract use the lowest of the prices in these schedules.

30.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid

to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one, which

conforms to all the terms and conditions of the Bidding Document without material deviations. A

material deviation is one which affects in any way the prices, quality, quantity or delivery period of

the equipment, completion of works or which limits in any way the responsibilities or liabilities of the

Bidder of any right of the Owner as required in these specifications and documents. The Owner’s

determination of a bid’s responsiveness shall be based on the contents of the bid itself without

recourse to extrinsic evidence.

30.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

30.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

attribute to material deviation, provided such waiver does not prejudice or affect the relative ranking

31.0 Evaluation of Price Bids:

31.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of

31.2 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall

be derived as under:

Differential Price (DP)=n1F1+n2F2….+nnFn, where F1, F2…..Fn are the various factors in Indian Rupees

per unit of parameter differential or deficiency in the equipment and services offered as stipulated in

these specifications: n1, n2…nn are the respective parameter differential or deficiency in the

corresponding units to be determined from the Bidder’s proposal. The above factors and corresponding

units of parameter differential are derived from the Technical Specifications, Data sheets and/or

Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D)

and from the Bidding Document while evaluating the bids. In determining the Rupee value of the

deviations the Owner will use parameters consistent with those specified in the specifications and

documents and or other information as necessary and available to the Owner.

31.3 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be rendered

as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

W = Q + DP + D, Where

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other components

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the Contract.

AWARD OF CONTRACT

32.0 Award Criteria

32.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that

the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall be the

sole judge in this regard.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with

the terms and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject

all bids at time prior to award of contract, any without thereby incurring any liability to the affected

Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the

Owner’s action.

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will

notify the successful Bidder in writing by registered letter or e mail or FAX, to be confirmed in writing

by registered letter, that his bid has been accepted.

34.2 The notification of award will attribute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 38 .0,

the Owner will promptly notify each unsuccessful Bidder and will discharge his bid security, pursuant to

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 7 days of receipt of the detailed of Award, the successful bidder shall sign the same with date

and return it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be

signed within 15 (Fifteen) days of notification of Award.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

35.4 The contractor will have to give indemnity bond for material on Non-judicial Stamp paper of value Rs.

300/- to GETCO as per attached format. The cost of stamp paper will be borne by the contractor.

35.5 The contractor will have to give safety cum indemnity bond on Non-Judicial Stamp paper of value Rs.

300/- to GETCO against any possible claim of compensation for damage to contractor’s staff or any of

third party during the execution of work. The cost of stamp paper will be borne by the contractor.

35.6 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our

Transmission Circle, GETCO, Bharuch before commencement of works as per GETCO’s prescribed

Proforma .The cost of stamp paper will be borne by the contractor.

36.0 Contract Performance Guarantee:

36.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian

bank/Scheduled, Commercial Bank in the form to be furnished. The guarantee amount shall be equal to

ten percent (10%) of the Contract price and it shall guarantee the faithful performance of the Contract

in accordance with the terms and conditions specified in these documents and specifications. The

guarantee shall be valid up to 90 days after the end of Warranty Period.

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and

installed by him shall be free from all defects in design, material and workmanship and shall upon

written notice from the Owner fully remedy free of expenses to the Owner such defects as

developed under the normal use of the said equipment within the period of guarantee specified in

the relevant clause of the General Terms and Conditions in the Part-I/Special Conditions of

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be trued as limiting the damages under clause entitled “Equipment Performance

Guarantee” in Technical Specifications, Part-II and damages stipulated in other clauses in the Bid

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period,

unless otherwise specified in Special Conditions of Contract.

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Superintending Engineer (TR.) CIRCLE GETCO, Bharuch or any of its subsidiaries

and shall include its legal representatives, successors and assigns.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and

shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to

time for the purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and

materials to be provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and

such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and the

related facilities are to be erected or installed and any adjacent land, paths, street or reservoir which

may be allocated or used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the contract

agreement for the entire scope of the works.

1.10 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works

including erection, testing and putting into satisfactory operation including successful completion of

performance and guarantee tests to be performed at Site by the Contractor including cost of

1.11 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to

inspect the equipment; stores or Works under the Contract and/or the duly authorized representative

1.12 ‘Notice of Award of Contract’/’Letter of Award’ shall mean the official notice issued by the Owner

notifying the Contractor that his bid has been accepted.

1.13 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.14 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the

respective sub division deputy engineer.

1.15 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.16 Writing’ shall include any manuscript, type written or printed statement, under or over signature

and/or seal as the case may be.

1.20 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’,

‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words

and phrases of like importance are used the approval, judgment, direction etc. is understood to be a

function of the Owner/Engineer.

1.17 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

1.18 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine

and demonstrate capacity, efficiency, and operating characteristics as specified in the Contract

1.19 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and

Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in the

1.20 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which

cannot be detected during inspection, testing etc, based on the technology available for carrying out

1.21 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any :

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter

of the Contract.

1.22 Words imparting the singular only shall also include the plural and vice –versa where the context so

1.23 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by provisions in other

parts of the Contract.

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be deemed to form an

integral part of the Contract:

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract, the Special Conditions of Contract. and all other

documents included under Part-I, Part-II and Part-III.

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) Letter of Award and any agreed variations of the conditions of the documents and special terms

and conditions of Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be referred to

the Engineer whose decision shall be considered as final and binding upon the parties.

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or

on behalf of the Owner in connection therewith, to any person other than a person employed by the

Contractor in the performance of the Contract. Disclosure to any such employed person shall be made

in confidence and shall extend only so far as may be necessary for the purpose of such performance.

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the

4.3 The Contractor shall not communicate or use in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the

site, dimensions, quantity, quality or other information, concerning the works unless prior written

permission has been obtained from the Owner.

4.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain

the property of the Owner and shall be returned (in all copies) to the Owner on completion of the

Contractor’s performance under the Contract if so required by the Owner.

5.0 TRANSMISSION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will

be treated as a single Contract. Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage,

handling at site, installation, testing and commissioning including performance testing in respect of all

the equipment material equipment/materials given by the owner after observing standard store

procedures for transport from owner’s stores, insurance, unloading storage handling at site installation

testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for

executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch

documents be required to execute an Indemnity Bond in favour of the Owner in the form acceptable to

the Superintending Engineer (TR.) GETCO Bharuch for keeping the equipment in safe custody and to

utilize the same exclusively for the purpose of the said Contract. Samples of proforma for the

Indemnity Bond will be furnished during award of Contract.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

5.3 The Contract shall in all respects be trued and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of

deviations or modifications under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Bharuch shall have

exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

7.2 The Agreement, unless otherwise agreed to, shall be signed within 15 days of the acceptance of the

Letter of Award, at the office the Owner at Bharuch on a date and time to be mutually agreed. The

Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate power of

attorney and other requisite materials. In case the Contract is to be signed beyond the stipulated time,

the Bid Guarantee submitted with the Proposal will have to be extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one

signed original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with

copies of agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in

respect thereto or to exercise any option therein provided, shall in no way be trued to be a waiver of

such provisions, rights or options or in anyway to affect the validity of the Contract. The exercise by

either party of any of its rights herein shall not preclude or prejudice either party from exercising the

same or any other right it may have under the Contract.

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be

deemed to have been completed on the expiry of the guarantee period as provided for under the

clause entitled ‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

11.0 TIME – THE ESSENCE OF CONTRACT

11.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner

without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to

be the essence of the Contract. The Contractor shall so organize his resources and perform his work as

to complete it not later than the date agreed to.

11.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate

number of activities covering various key phases of the work such as design, procurement,

manufacturing, shipment and field erection activities within seven (7) days of the date of LOI.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

11.3 The above bar chart shall be compatible with the Owner’s computer environment and furnished to the

Owner on such media as may be desired by the Owner.

12.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given

by the respective Transmission sub division unless otherwise provided in LOI.

13.0 PENALTY FOR DELAY

13.1 If the Contractor fails to successfully complete the commissioning within the time fixed under the

Contract, the Contractor shall pay to the Owner as penalty a sum specified for each specified period of

delay. The details of such penalty are brought out in the accompanying Special Conditions of Contract

13.2 The total amount of penalty for delay under the Contract will be subject to a maximum of 10% of the

13.2 The total amount of penalty for delay under the Contract will be subject to a maximum of 10% of the

Contract prices plus GST detailed in the Special Conditions of Contract (SCC).

14.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss

or damages, repairs or adjustment may be made by the Engineer or a third party chosen by the

Engineer without advance notice to the Contractor and the cost of such work shall be paid by the

Contractor. In the event such action is taken by the Engineer, the Contractor will be notified promptly

and he shall assist wherever possible in making necessary corrections. This shall not relieve the

Contractor of his liabilities under the terms and conditions of the Contract.

14.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the

provision of this clause shall apply to portion of the works so rectified or corrected until the expiry of

six (6) months from the date of such rectification or correction. If any defects are not rectified within a

reasonable time, the Engineer may proceed to do the work at the Contractor’s risk and cost but

without prejudice to any other rights which the Owner may have against the Contractor in respect of

14.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of

such rectification or correction.

14.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations

under this clause.

15.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the

Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be responsible

for payment of all Indian duties, levies and taxes lawfully assessed against the Contractor for his

personal income & property only.

16.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the

failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or

things under the Contract, or for damage or injury caused by the alleged omission or negligence on the

part of the Contractor, his agents, representatives or his Sub-Contractors, or in connection with any

claim based on lawful demands of Sub-Contractors, workmen, suppliers or employees, the Contractor

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

shall in all such cases indemnify and keep the Owner, and the Engineer and/or his representative,

harmless from all losses, damages, expenses or decrees arising of such action.

17.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor

from all his liabilities under the Contract. Such final payment shall be made only at the end of the

Guarantee/Warranty period or after finalization of material account and final bill and till such time as

the Contractual liabilities and responsibilities of the Contractor, shall prevail. All other payments

made under the Contract shall be treated as on-account payments.

18.0 ENGINEER’S DECISION

19.0 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a

decision thereon.

19.1 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days

after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

19.2 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent

to the right to request arbitration. It is the intent of the Agreement that there shall be no delay in the

execution of the works and the decision of the Engineer as rendered shall be promptly observed.

20.0 POWER TO VARY OR OMIT WORK

20.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to

as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers

subject to the provisions hereinafter contained, from time to time during the execution of the

Contract, by notice in writing to instruct the Contractor to make such variation without prejudice to

the Contract. The Contractor shall carry out such variation and be bound by the same conditions as far

as applicable as though the said variations occurred in the Contract Documents. If any suggested

variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the

Engineer shall decide forthwith whether or not, the same shall be carried out and if the Engineer

confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an

extent as may be mutually agreed. Any agreed difference in cost occasioned by any such variation

shall be added to or deducted from the Contract Price as the case may be.

20.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials

are already prepared or any design, drawings or pattern made or work done as per the contract

requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

20.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement

of carrying out the alterations or additional or substituted work which either then or later on, will in

the opinion of the Contractor, involve a claim for additional payment, the Contractor shall immediately

and in no case later than thirty (30) days, after receipt of the instructions aforesaid and before

carrying out the instructions, advise the Engineer to that effect. But the Engineer shall not become

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

liable for payment of any charges in respect of any such variations, unless the instructions for the

performance of the same shall be confirmed in writing by the Engineer.

20.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing,

so to the extent of any change in the price, before the Contractor proceeds with the change.

20.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

20.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct

the Contractor, in writing, during the execution of the Contract to vary the quantities of the items or

groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in section

GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the same

conditions as though the said variations occurred in the Contract Documents. However, the Contract

Price shall be adjusted at the rates and the prices provided for the original quantities in the Contract.

21.0 CHANGE OF QUANTITY

21.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to a percentage of

the Contract price as specified in the Special Conditions of Contract.

21.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above.

22.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers

and freely exchange with them such technical information as is necessary to obtain the most efficient

and economical design and to avoid unnecessary duplication of efforts. The Engineer shall be provided

with three copies of all correspondence addressed by the Contractor to other Contractors and

Consulting Engineers of the Owner in respect of such exchange of technical information, wherever

23.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor

any order by the Owner or the Engineer for payment of money or any payment for or acceptance of,

the whole or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any

possession taken by the Engineer shall operate as a waiver of any provision of the Contract, or of any

power herein reserved to the Owner or any right to damages herein provided nor shall any waiver of

any breach in the Contract be held to be a waiver of any other or subsequent breach.

24.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any

extension of time for execution of the Works granted by the Engineer shall affect or prejudice the

rights of the Owner against the Contractor or relieve the Contractor of his obligation for the due

performance of the Contract, or be interpreted as approval of the Works done or of the equipment

furnished and no certificate shall create liability for the Owner to pay for alterations, amendments,

variations or additional works not ordered, in writing , by the Engineer or discharge the liability of the

Contractor for the payment of damages whether due, ascertained, or certified or not or any sum

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the

Owner against the Contractor.

25.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost

submit periodic progress reports as may be reasonably required by the Engineer with such materials as,

charts, net-works, photographs, test certificates, etc. Such progress reports shall be in the form and

size as may be required by the Engineer.

26.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and

erected by the Contractor, the Engineer shall issue to the Contractor a Taking Over Certificate as a

proof of the final acceptance of the equipment. Such certificate shall not unreasonably be withheld nor

will the Engineer delay the issuance thereof on account of minor omissions or defects which do not

affect the commercial operation and/or cause any serious risk to the equipment. Such certificate shall

not relieve the Contractor of any of his obligations which otherwise survive, by the terms and

conditions of the Contract after issue of such certificate.

27.1 The payment to the Contractor for the performance of the works under the Contract will be made by

the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfillment by the Contractor of all his liabilities under the Contract.

27.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

28.0 Payment Schedule

28.1 Application for Payment

28.2 The Contractor shall submit application for the payment in the prescribed Performa of the Owner.

Performa for application for payment will be as prescribed.

29.1 Each such application shall state the amount claimed and shall set forth in detail, in the order of the

Payment Schedule, particulars of the Works including the Works executed at Site and of the equipment

shipped/brought on to the site pursuant to the Contract up to the date mentioned in the application

and for the period covered since the last preceding certificate, if any.

29.2 Every interim payment certificate shall certify the Contract value of the Works executed upto the date

mentioned in the application for the payment certificate, provided that no sum shall be included in any

interim payment certificate in respect of the works that, according to the decision of the Engineer,

does not comply with the Contract.

29.3 Mode of Payment

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

29.4 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank or directly

to the Contractor as per the payment schedule.

29.5 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland

transportation (including port handling), insurance and the erection portion of the Works shall be made

direct to the Contractor by the Owner.

29.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after

signing the Contract Agreement. The payments linked with the dispatch of materials shall only be made

after production of all dispatch documents as specified in the relevant Contract conditions which will

interalia include the Material Inspection Clearance Certificate issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

30.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. The Owner to the

Contractor shall bill all such claims regularly as and when they fall due. Such bills shall be supported by

appropriate and certified vouchers or explanations, to enable the Contractor to properly identify such

claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period, the Owner may then

deduct the amount, from any money due or becoming due by him to the Contractor under the Contract

or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

31.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all perils

detailed herein. The form and the limit of such insurance as defined herein together with the under-

writer in each case shall be acceptable to the Owner. However, irrespective of such acceptance, the

responsibility to maintain adequate insurance coverage at all time during the period of Contract shall

be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of any of his

contractual responsibilities and obligations. The insurance covers to be taken by the Contractor shall

be in the joint name of the Owner and the Contractor. The Contractor shall, however, be authorized

to deal directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

31.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into

satisfactory operation and all activities to be performed till the successful completion of commissioning

of the equipment shall be to the account of the Contractor. The Contractor shall be responsible for

preference of all claims and make good the damages or loss by way of repairs and/or replacement of

the equipment, damaged or lost. The transfer of title shall not in any way relieve the Contractor of

the above responsibilities during the period of Contract. The Contractor shall provide the Owner with

copy of all insurance policies and documents taken out by him in pursuance of the Contract. Such

copies of documents shall be submitted to the Owner immediately after such insurance coverage. The

Contractor shall also inform the Owner in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure revalidation, renewal etc., as

may be necessary well in time.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

31.3 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in

transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

31.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account

and will be included in Contract Price, However, the Owner may from time to time, during the

pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in

such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract

price to the extent of reduced premia amount. The Contractor, while arranging the insurance shall

ensure to obtain all discounts on premia, which may be available for higher volume or for reason of

financing arrangement of the project.

31.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

31.6 Special Conditions of Contract details out the various insurance liabilities.

32.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

33.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

34.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or

his authorized agents, then the Contractor shall be given due extension of time for the completion of

the Works, to the extent such omission on the part of the Owner has caused delay in the Contractor’s

performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be

35.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost. The Owner shall examine the justification for such a

request for claim and if satisfied, the extent of compensation shall be mutually agreed depending upon

the circumstances at the time of such an occurrence.

36.0 FORCE MAJEURE

36.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the

Owner as the case may be, which they could not foresee or with a reasonable amount of diligence

could not have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics:

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, embargoes.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the

other in writing of such causes.

36.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from

any force majeure cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed due to

37.0 SUSPENSION OF WORK

37.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works

without invalidating the provisions of the Contract. Orders for suspension or reinstatement of the

Works will be issued by the Engineer to the Contractor in writing. The time for completion of the works

will be extended for a period equal to duration of the suspension.

37.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the

works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the

Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to some

default on the part of the Contractor or his Sub-Contractor.

38.0 CONTRACTOR`S DEFAULT

38.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse

or neglect to comply with any reasonable order given to him, in writing by the Engineer in connection

with the works or shall contravene the provisions of the Contract, the Owner may give notice in writing

to the Contractor to make good the failure, neglect or contravention complained of. Should the

Contractor fail to comply with the notice within thirty (30) days from the date of serving the notice,

then and in such case the Owner shall be at liberty to employ other workmen and forthwith execute

such part of the works as the Contractor may have neglected to do or if the Owner shall think fit,

without prejudice to any other right he may have under the Contract to take the work wholly or in part

out of the Contractor’s hands and re-contract with any other person or persons to complete the works

or any part thereof and in that event the Owner shall have free use of all Contractor’s equipment that

may have been at the time on the Site in connection with the works without being responsible to the

Contractor for fair wear and tear thereof and to the exclusion of any right of the Contractor over the

same, and the Owner shall be entitled to retain and apply any balance which may otherwise be due on

the Contract by him to the Contractor, or such part thereof as may be necessary, to the payment of

the cost of executing the said part of the Works or of completing the Works as the case may be. If the

cost of completing of works or executing part thereof as aforesaid shall exceed the balance due to the

Contractor shall pay such excess. Such payment of excess amount shall be independent of the

liquidated damages for delay which the Contractor shall have to pay if the completion of works is

38.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay

liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

38.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time

thereof. The Contract Performance Guarantee shall be valid for the full value and for the full period

of the Contract including guarantee period.

39.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

39.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event

give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

39.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to

the extent they are related to the work terminated and terms satisfactory to the Owner, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist Owner in

maintenance, protection, and disposition of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

39.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless the Owner is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the propriety

concern and in the case of partnership, the surviving partners, are capable of carrying out and

completing the Contract the Owner shall be entitled to cancel the Contract as to its incompleted part

without being in any way liable to payment of any compensation to the estate of deceased Contractor

and/or to the surviving partners of the Contractor’s firm on account of the cancellation of the

Contract. The decision of the Owner that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be final

and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

40.0 FRUSTRATION OF CONTRACT

40.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance

portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

40.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason

of willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties

hereto shall be relieved from carrying out further obligations under the Contract treating it as

frustration of the Contract.

40.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done on

quantum merit_ basis, which shall be determined by mutual agreement between the parties.

41.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor

or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their

behalf in relation to the obtaining or to the execution of this or any other Contract with the Owner,

shall in addition to any criminal liability which it may incur, subject the Contractor to the cancellation

of this and all other Contracts and also to payment of any loss or damage to the Owner resulting from

any cancellation. The Owner shall then be entitled to deduct the amount so payable from any money

otherwise due to Contractor under the Contract.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

RESOLUTION OF DISPUTES

42.0 SETTLEMENT OF DISPUTES

42.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

42.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the progress

of the Works or after its completion or whether before or after the termination, abandonment or

breach of the Contract, it shall, in the first place, be referred to and settled by the Engineer, who,

within a period of thirty (30) days after being requested by either party to do so, shall give written

notice of his decision to the Owner and the Contractor.

42.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by the

Contractor who shall proceed with the Works with all due diligence, whether he or the Owner requires

arbitration as hereinafter provided or not.

42.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

42.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with

any such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty

days, as the case may be, either party may require that the matters in dispute be referred to

arbitration as hereinafter provided.

43.0 ARBITRATION

43.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not become

final or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

43.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the Contractor

and the Owner and the third to be appointed as an umpire by both the arbitrators in accordance with

the Indian Arbitration Act. If either of the parties fails to appoint its arbitrator within sixty (60) days

after receipt of a notice from the other party invoking the Arbitration clause, the arbitrator appointed

by the party invoking the arbitration clause shall become the sole arbitrator to conduct the arbitration.

43.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act,

or any statutory modification thereof. The venue of arbitration shall be Bharuch.

43.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time for making

the award. In the event of any of the aforesaid arbitrators dying, neglecting, resigning or being unable

to act for any reason, it will be lawful for the party concerned to nominate another arbitrator in place

of the outgoing arbitrator.

43.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party shall be

limited in the proceedings before such arbitrators to the evidence or arguments put before the

Engineer for the purpose of obtaining the said decision.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

43.4 No decision given by the Engineer in accordance with the foregoing provisions shall disqualify him as

being called as a witness or giving evidence before the arbitrators on any matter whatsoever relevant

to the dispute or difference referred to the arbitrators as aforesaid.

43.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out

their respective obligations under the Contract.

44.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every month, a statement covering payments claimed and the

payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner. The

Contractor shall also prepare and submit a detailed account of Owner Issue materials received and

utilized by him for reconciliation purpose in a format to be discussed & finalized with the Owner before

the award of Contract.

Signature of Contractor Superintending Engineer

GETCO, CO, Bharuch

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications

& document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative

at Site suitably designated for the purpose of overall responsibility and coordination of the works to be

performed at Site. Such person shall function from the Site office of the Contractor during the

pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the

Payment of Wages Act (both of the Government of India) and the rules made thereunder in respect of

any employee or workman employed or engaged by him or his Sub-Contractor. He shall abide by labour

laws and others as specified in the special conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract

shall be to the account of the Contractor. Should any such inspection or registration need to be re-

arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to such

inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection, testing and

commissioning of the equipment to be supplied & erected under the Contract. The Owner shall

continue to hold the lien on all such equipment throughout the period of Contract. No material brought

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

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to the Site shall be removed from the Site by the Contractor and/or his Sub-Contractors without the

prior written approval of the Engineer.

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in

reasonable time.

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the

Owner may approve and the Owner shall give the Contractor reasonable facilities for carrying out the

4.3 In the execution of the works, no person other than the Contractor or his duly appointed

representative, Sub- Contractor and workmen, shall be allowed to do work on the Site, except by the

special permission, in writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the

Contract. Any written order or instruction of the Engineer or his duly authorized representative, shall

be communicated to the said authorized resident representative of the Contractor and the

representative shall be available at a stated address for this purpose.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the Owner

and doing work in the vicinity of the Works under the Contract. The Contractor shall also so arrange to

perform his work as to minimize, to the maximum extent possible, interference with the work of other

Contractors and their workmen. Any injury or damage that may be sustained by the employees of the

other Contractors and the Owner, due to the Contractor’s work shall promptly be made good at the

Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence of any

representative or employee of the Contractor at the Site, if in the opinion of the Engineer such

employee has misconduct himself or is incompetent or negligent or otherwise undesirable and then the

Contractor shall remove such a person objected to and provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method of

work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the field

activities. Such reviews shall also not be considered as an assumption of any risk or liability by the

Engineer or the Owner or any of his representatives and no claim of the Contractor will be entertained

because of the failure or inefficiency of any such plan or schedule or method of work reviewed. The

Contractor shall be solely responsible for the safety, adequacy and efficiency of plant and equipment

and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the

safety of all persons employed by him or his Sub–Contractor and all the properties under his custody

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

during the performance of the work. This requirement shall apply continuously till the completion of

the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight

comparison to the schedules. The report shall also indicate the reasons for the variance between the

scheduled and actual progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule for

the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to the

Contractor’s works and the Contractor shall be responsible for complete restoration of the damaged

works to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances

and other payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under

any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour

Regulation Abolition Act or any other law due to act of omission of the Contractor, the Owner may

make such payment and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at

site, land for Transmission of Contractor’s field office, workshop, stores, etc. required for execution of

the Contract. Any such temporary Transmission shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and

unless the Contractor has handed over the vacant possession of land allotted to him for the above

purpose, the payment of his final bill shall not be made.

13.2 Electricity:

Where power supply is available with the Owner for Transmission purpose the same will be provided at

the job site at one point of the distribution system as may be decided by Engineer. Electricity furnished

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

will be 440 volts, 3 phase, 50 cycles and 230 volts, 1 phase, 50 cycles. Each Contractor shall provide

and install all necessary transformers, switchgears, wiring fixtures, bulbs and other temporary

equipment for further distribution and utilization of energy for power and lighting and shall remove the

same on completion of the work. Should, however, electricity be used in the Contractor’s labour/staff

colony, the power so consumed shall be charged at the prevailing tariff rate of the GUVNL as prevalent

for that area at the time of award of work; the supply may be withdrawn if the power is used for

purposes other than for the work of the project and the Contractor shall not be entitled to any claim

whatsoever on account of any such action taken by the Engineer. For this purpose, contractor shall

have to apply to DISCOM for separate temporary connection on his name.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the Transmission equipments; tools, tackles and scaffoldings required

for pre-assembly, erection, testing and commissioning of the equipment covered under the Contract.

He shall submit a list of all such materials to the Engineer before the commencement of work at Site.

These tools and tackles shall not be removed from the Site without the written permission of the

14.3 The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personnel shall be trained in

administering first-aid.

14.4 Cleanliness

14.4.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and free from

rubbish, debris etc. during the period of Contract. The Contractor shall employ enough number of

personnel to keep the work area clean. Materials and stores shall be so arranged to permit easy

cleaning of the area. In areas where equipment might drip oil and cause damage to the floor surface,

a suitable protective cover of a flame resistant, oil proof sheet shall be provided to protect the floor

from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control

points will be established and marked by the Engineer at site at suitable points. These points shall be

used as datum for the works under the Contract. The Contractor shall inform the Engineer well in

advance of the times and places at which he wishes to do work in the area allotted to him so that

suitable datum points may be established and checked by the Engineer to enable the Contractor to

proceed with his works. Any work done without being properly located may be removed and/or

dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable

materials shall be stored away from the Transmission and equipment and materials storage areas.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for

firefighting. Enough of such trained personnel must be available at the Site during the entire period of

The Contractor shall have total responsibility for all equipment and materials in his custody/stores,

loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security

arrangements ensure the protection of all materials, equipment and works from theft, fire, pilferage

and any other damages and loss.

18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment erected by the Contractor shall be

carried out in presence of contractor and is deemed considered as part of the work completion. If it is

anticipated that the above test may prolong for a long time, the Contractor’s workmen required for the

above test shall always be present at Site during such tests and trials.

19.0 MATERIALS HANDLING AND STORAGE

19.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,

unloaded, transported and stored in the storage spaces by the Contractor.

19.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of

any damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor

shall submit to the Engineer every week a report detailing all the receipts during the week. However,

the Contractor shall be solely responsible for any shortages or damages in transit, handling and / or in

storage and erection of the equipment at Site. Any demurrage, wharf age and other such charges

claimed by the transporters, railways etc, shall be to the account of the Contractor. For shortages of

any materials issued by the GETCO for the work, recovery shall be made from you, on the basis of

prices of the materials (prevailing on the date of settlement of materials account) plus 15% supervision

charges plus GST as applicable.

19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment

materials received by him for the purpose of erection and keep such record open for the inspection of

the Engineer in-charge.

19.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment stored

shall be properly protected to prevent damage either to the equipment or to the floor where they are

stored. The equipment from the store shall be moved to the actual location at the appropriate time so

as to avoid damage of such equipment at Site.

19.5 All electrical panels, control gears, motors and such other devices shall be properly dried by heating

before they are installed and energized. Motor bearings, slip ring, commutators and other exposed

parts shall be protected against moisture ingress and corrosion during storage and periodically

19.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation resistance at

least once in three months from the date of receipt till the date of commissioning and a record of such

measured insulation values maintained by the Contractor. Such records shall be opened for inspection

by the Engineer.

19.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected

and stored in a suitable manner to prevent damage or deterioration in quality by storage.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

19.8 All the materials stored in the open or dusty location must be covered with suitable weatherproof and

flame proof covering material wherever applicable.

19.9 If the materials belonging to the Contractor are stored in areas other than those earmarked for him,

the Engineer will have the right to get it moved to the area earmarked for the Contractor at the

Contractor’s cost.

19.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment,

which require indoor storage. Normally, all the electrical equipment such as motors, control gears,

generators, exciters and consumables like electrodes, lubricants etc. shall be stored in the closed

storage space. The Engineer, in addition, may direct the Contractor to move certain other materials,

which in his opinion will require indoor storage, to indoor storage areas, which the Contractor shall

strictly comply with.

20.0 TRANSMISSION MANAGEMENT

20.1 The field activities of the Contractors working at Site, will be coordinated by the Engineer and the

Engineer’s decision shall be final in resolving any disputes or conflicts between the Contractor and

other Contractors and the tradesmen of the Owner regarding scheduling and coordination of work.

Such decision by the Engineer shall not be a cause for extra compensation or extension of time for the

20.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be

designated by the Engineer. The Contractor shall attend such meetings and take notes of discussions

during the meeting and the decision of the Engineer and shall strictly adhere to those decisions in

performing his works. In addition to the above weekly meeting, the Engineer may call for other

meetings either with individual Contractors or with selected number of Contractors and in such a case

the Contractors if called, will also attend such meetings.

20.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his

works in accordance with the specified Transmission schedule. If at any time, the Contractor is falling

behind the schedule, he shall take necessary action to make good for such delays by increasing his work

force or by working overtime or otherwise accelerate the progress of the work to comply with the

schedule and shall communicate such actions in writing to the Engineer, satisfying that his action will

compensate for the delay. The Contractor shall not be allowed any extra compensation for such

20.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or

supply or any other services to the Contractor except for the coordination work between various

Contractors if any at site.

21.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract

Documents and any other supplementary data complete with all the latest revisions thereto. The

Contractor shall also maintain in addition the continuous record of all changes to the above Contract

Documents, drawings, specifications, and supplementary data, etc. effected at the field and on

completion of his total assignment under the Contract shall incorporate all such changes on the

drawings and other Engineering data to indicate as installed conditions of the equipment furnished and

erected under the Contract. Such drawings and Engineering data shall be submitted to the Engineer in

required number of copies.

22.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

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Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

22.1 The Contractor shall bring to Site all equipment, components, parts, materials, including Transmission

equipment, tools and tackles for the purpose of the works under intimation to the Engineer. All such

goods shall, from the time of their being brought vest in the Owner, but may be used for the purpose of

the works only and shall not on any account be removed or taken away by the Contractor without the

written permission of the Engineer. The Contractor shall nevertheless be solely liable and responsible

for any loss or destruction thereof and damage thereto.

22.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing

to him by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15)

days’ notice in writing of his intention to do so, the Owner shall be at liberty to sell and dispose off any

such goods, in such manner as he shall think fit and to apply the proceeds in or towards the satisfaction

of such sum or sums due as aforesaid.

22.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of

the Engineer the materials such as Transmission equipment, erection tools and tackles, scaffolding etc.

with the written permission of the Engineer.

23.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

23.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner and

the employees of other Contractors and Sub-Contractors and all public and private property.

24.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and

Conditions of Contract of this Volume-I, the following provisions will also apply to the portion of works

to be done beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

24.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against

claims for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any

reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less

Workmen’s Compensation : As per statutory Provisions

Employee’s Liability : As per statutory Provisions

24.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease

or death of members of public or damage to property of others, due to any act of omission on the part

of the Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots,

strikes and civil commotion.

2.4.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract.

24.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent both in

time and amount to take care of all his liabilities either direct or indirect, in pursuance of the

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

25.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable Transmission conditions. No field activities shall be

performed by the Contractor under conditions, which might adversely affect the quality and efficiency

thereof, unless special precautions or measures are taken by the Contractor in a proper and

satisfactory manner in the performance of such Works and with the concurrence of the Engineer. Such

unfavorable Transmission conditions will in no way relieve the Contractor of his responsibility to

perform the Works as per the schedule.

26.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may

come across during the course of performance of his Works either during excavation or elsewhere, are

properly protected and handed over to the Engineer. Similarly, the Contractor shall ensure that the

bench marks, reference points, etc which are marked either with the help of Engineer or by the

Engineer shall not be disturbed in any way during the performance of his Works. If any work is to be

performed which disturbs such reference the same shall be done only after these are transferred to

other suitable locations under the direction of the Engineer. The Contractor shall provide all necessary

materials and assistance for such relocation of reference points etc.

27.0 WORK & SAFETY REGULATIONS

27.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to GETCO or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and the Engineer, as he may deem necessary.

27.4 All equipment used in Transmission and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be absolutely

safe. All equipment shall be strictly operated and maintained by the Contractor in accordance with

manufacturer’s Operation Manual and safety instructions and as per Guidelines/rules of GETCO in this

27.5 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in

accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and

associated Laws/Rules in force from time to time. A register of such examinations and tests shall be

properly maintained by the Contractor and will be promptly produced as and when desired by the

Engineer or by the person authorized by him.

27.6 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

27.8 The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For erection,

good and standard quality of material only shall be used by the Contractor.

27.9 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless expressly

permitted in writing by GETCO to handle such fuses, wiring or electrical equipment

27.10 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other

Contractor or Owner, he shall:

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(a). Satisfy the Engineer that the appliance is in good working condition;

(b) Inform the Engineer of the maximum current rating, voltage and phases of the

(c) Obtain permission of the Engineer detailing the sockets to which the appliances

may be connected.

27.11 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

27.12 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight

of any description will be imposed on any cable and no ladder or similar equipment will rest against or

attached to it.

27.13 No repair work shall be carried out on any live equipment. The equipment must be declared safe by the

Engineer and a permit to work shall be issued by the Engineer before any repair work is carried out by

the Contractor. While working on electric lines/equipment, whether live or dead, suitable type and

sufficient quantity of tools will have to he provided by the Contractor to

electricians/workmen/officers.

27.14 In case any accident occurs during the Transmission/ erection or other associated activities undertaken

by the Contractor thereby causing any minor or major or fatal injury to his employees due to any

reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform the same to the

Engineer in prescribed form and also to all the authorities envisaged under the applicable laws.

27.15 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is

being carried out in such a way that it may cause accidents and endanger the safety of the persons

and/or property, and/or equipment. In such cases, the Contractor shall be informed in writing about

the nature of hazards and possible injury/accident and he shall comply to remove shortcomings

promptly. The Contractor after stopping the specific work can, if felt necessary, appeal against the

order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of the

Engineer in this respect shall be conclusive and binding on the Contractor.

27.16 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety

reasons as provided in para 27.15 above and the period of such stoppage of work will not be taken as

an extension of time for completion of work and will not be the ground for waiver of levy of liquidated

27.17 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety

Rules which would generally include but not limited to following:-

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as

to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without

proper introduction as to the hazards incident thereto, both to himself and his

fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted

around fire prone areas and adequate firefighting equipment shall be provided at

crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and

sufficient first aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced

divers, use of gum boots for working in slushy or in inundated conditions are

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

essential requirements to be fulfilled.

27.18 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable

laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from

time to time without any demur, protest or contest or reservations. In case of any discrepancy between

statutory requirement and GETCO Safety Rules referred above, the latter shall be binding on the

Contractor unless the statutory provisions are more stringent.

a. Fatal injury or accident: Rs 1, 00,000/-These are applicable Causing death per

person plus GST for death

b. Major injuries or accident causing :Rs. 20,000/-Injury to any person.

25% or more permanent disablement per person plus GST, whosoever to

Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the

workmen/employees under the relevant provisions of the Workmen’s Compensation Act and rules

framed there under or any other applicable laws as applicable from time to time. In case the Owner is

made to pay such compensation then the Contractor is liable to reimburse the Owner such amount in

addition to the compensation indicated above.

28.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall

be in accordance with the relevant Codes and accepted good engineering practice, the Engineer’s

drawings and other applicable Indian recognized codes and laws and regulation of the Government of

Signature of Contractor Superintending Engineer

GETCO, CO, Bharuch

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars:

This part of the Bid Document relates to certain specific/special terms and conditions particular to the

Contract. The provisions herein are to be read and understood in conjunction with the relevant

provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and

Erection Conditions of Contract (ECC). The intent of provisions herein are specific to this contract and

are, in general, supplementary to related provisions under ITB, GCC and ECC. However, in certain

provisions which are contrary to those in ITB, GCC and ECC, the provisions in these Special Conditions

of Contract will prevail.

2.0 Tender Fee:

The tender fee specified in notice inviting tender is payable by RTGS/NEFT only.

3.0 Earnest Money Deposit (EMD):

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

3.1 (a) If the EMD amount is more than Rs.3 Lakhs, it should be paid either by RTGS/ NEFT/Online or

Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should be paid

either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or

by RTGS/ NEFT/online.

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the

5.0 Qualifying Criteria:

5.1 TECHNICAL CRITERIA:

Experience as per qualifying requirement.

5.2 FINANCIAL CRITERIA:

The financial turnover of bidder (Financial year) shall not be less than Rs. 25.36 lacs during last

(three) Financial years.

Registration of appropriate class with GETCO and validity of the registration should be furnished along with

the technical bid. Latest Bank solvency certificate of 20% of the tender value is required to be furnished

by the tenderer along with the technical bid.

6.0 Additional Documents:

Apart from various documents to be furnished along with the Bid as required in the GCC and ECC, the following

documents/details are to be furnished by the Bidder:

1. GST Registration No. Date/ issuing authority.

2. Details of Partners/Directors of the Firm/Company.

3. Experience Record and details of orders pending / executed for various utilities

4. Last three years Audited Accounts/IT returns

5. Electrical contractor’s license with latest validation.

6. PF registration along with proof of challan etc.

7. Solvency certificate from Bank (up to 20 % of Bid value).

7.0 Price Inclusions (including Taxes & Duties):

7.1 The prices quoted shall be all inclusive of freight, octroi, transportation, loading, unloading & stacking

at site of equipment materials received from Transmission store GETCO Bharuch after observing all

store formalities of GETCO.

7.2 No extra payment toward any type of templates and erection tools /materials will be made.

7.3 GOOD & SERVICE TAX (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services within the original contractual delivery period. The amount and% of GST

and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess

under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate duly authorized Signatory of successful bidder, certifying that

you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of

such GST and Cess, is claimed by you, it will be immediately passed on to the COMPANY, without

COMPANY making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should be

clearly indicated in the price bid. COMPANY may at its discretion consider such offer with presumption

of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

i. Contractor has to submit the GST Registration certificate.

ii. Contractor has to submit invoice/Challan as documentary proof with each RA bill & Final Bill and in

which it shall be specifically mention the nature of service &code SAC code under which the amount

of service tax GST payable by contractor and payable by GETCO (if any) without fail.

iii. GETCO will withheld the GST amount of contractor and it shall be reimbursed on production of

documents evidences of payment made by contractor

iv. The Contractor has to submit invoice to GETCO indicating following.

 Name, address and GST registration no. of the service provider

 Name and address of person receiving the service i.e. GETCO

 Description and value of taxable service provided

 The total GST payable thereon with bifurcation of GST payable by service provider and service

 Rate and amount of taxes i.e. CGST/ SGST/ IGST/UGST

 Place of supply along with the name of State, in case of a supply in the course

of inter-State trade or commerce i.e. Out of Gujarat Supply

 Applicable SAC Code

 Contractor has to also supply tax invoice as described under GST rules and Regulation

indicating GSTIN

v. Contractor has to provide Tax invoice in a standard format as per CGST act, CGST rules 2017 and GST

invoicing rules containing all details as provided in Act and rules. Contractor / Supplier has to mention

GST no. of GETCO i.e. 24AABCG4029R2ZC in the invoice invariably & failure of which payment will not

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over

and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along with interest needs

to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of

15% per annum if GST charged is not paid / short paid to the government or fail to upload the details or

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for each

item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to take the

prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of the tenders.

Every bidder shall inform their GSTIN No. of the registered place(s) where from the bidder intends to supply

the goods /services, meaning thereby the bidder has to supply the goods / services from the relevant

declared / registered place of

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under

the GST Act, subsequent to the date of submission of the offer, the same should be passed on to

COMPANY and you should inform such changes to COMPANY from time to time.

Tax deduction at Source (TDS) under GST at the prevailing rate will be deducted from bills in accordance

with the provision of Section 51 of the CGST Act, 2017 and to that effect a certificate will be issued to

Goods and Service Tax Compliances (GST):

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the work

executed will be subject to CGST Act, SGST Act, IGST Act, UTGST Act its rules, regulations and

notifications, circulars issued and in force time to time by Government and M/s. GETCO.

Contractors are required to clarify the product and services related HSN codes and SAC codes

GETCO reserve right of re-classify, in case of mis-classification of goods and/or service (HSN/SAC

codes) Sec. 171 of CGST/SGST Act contains provisions related to anti-profiteering. On the basis of

same on introduction of GST, the Vendor should pass on the tax benefit/savings, if any, on account

of tax credits or lowering of tax rates to us by way of adjustment in the contract price. Non-

compliance of the

same may lead to levy of penalty by Government.

Contractor required to submit the invoice as per the standard formats/contents of GST laws

including invoice ruling. GST will be reimbursed subject to proper/ valid matching of

transactions/invoices on GSTN (GST network).

The contractor is abiding by the all rules and regulations of corporation and amendments, which

may publish subsequently for compliance by field offices with respect to GST Laws.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

7.4 Statutory Variations:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in

the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers

offer if it takes place within the original contractual delivery date will be to COMPANY’s account

subject to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the advantage will have to be

passed on to COMPANY. Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision

of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

7.6 Welfare Cess

 As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply,

erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects and civil

 Contractor shall get registered under Welfare Cess Act before commencement of work. Office of the

Factory Inspector is authorized at present as a registering authority.

 GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary

evidence of payment.

 The contracts for which supply or part supply of material are in the scope of GETCO, then contractors

shall deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of

utilization. As this part of welfare cess is on GETCO account, the same shall be reimbursed to the

contractor on receipt of request letter along with documentary evidence of payment. For calculation of

welfare cess on supply part, valuation as per MR shall be taken and informed to the contractor for

payment. This will be over and above the A/T value.

 In case of EPC contracts covering supply, erection, testing & commissioning, the supply portion shall also

be considered for calculation of welfare cess.

 If GETCO purchases material on its own without any reference to the estimate contract and gives/hand

over the material to the contractor for erection, testing & commissioning, then welfare cess on

procurement cost of the equipment of material shall also be applicable. Procedure same as narrated

 Periodically, the evidence regarding filing of return and maintaining record as per the Act by the

contractor shall be verified by GETCO.

The modality of payment/ reimbursement of welfare cess will be as under.

 On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit

the documentary evidence to the concern office.

 Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

 Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill.

 Before release of payment of final bill, the contractor has to submit documentary evidence of payment

of welfare cess of previous R.A.Bill as well as of this final bill.

 If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has to

submit documentary evidence of registration under Welfare Cess Act and evidence of payment of

 The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence

of payment by observing due formalities.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

8.0 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of LOI.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a

Security Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either

in DD payable at Bharuch /Bank guarantees from following Banks will be acceptable.

8.3 If the Contractor defaults in execution of the orders placed or if COMPANY suffers any financial loss due to

this, then COMPANY will be forfeited Security Deposit, EMD plus GST as applicable from other orders of

the same firm or by encasing the Bank Guarantee

(A) Guarantees issued by the following Banks will be accepted as SD/EMD on permanent basis.

1. All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD/EMD for the period up to March- 31,

or the issuance of new Government Resolution on the same subject whichever is earlier. The

validity cut-off date in GR is with respect to date of issue of Bank Guarantee irrespective of date of

termination of Bank Guarantee.

No. Bank Name No. Bank Name

1 AXIS Bank 22 South Indian Bank

2 AU Small Finance Bank 23 Standard Chartered Bank

3 Bandhan Bank 24 Tamilnadu Mercantile Bank

4 Barclays Bank 25 Utkarsh Small Finance Bank

5 City Union Bank 26 YES Bank

6 CSB Bank 27 Ahmedabad Mercantile Co-op. Bank

7 DBS Bank India Limited 28 Nutan Nagarik Sahakari Bank Ltd.

8 DCB Bank 29 Rajkot Nagarik Sahakari Bank Ltd

9 Equitas Small| Finance Bank 30 Saraswat Co-Operative Bank Ltd

10 ESAF Small Finance Bank 31 SBPP Co-Operative Bank Ltd.

11 FEDERAL Bank 32 SVC Co-Operative Bank LTD.

12 HDFC Bank 33 The Cosmo Co-operative Bank Ltd

13 HSBC Bank 34 The Gujarat State Co-operative Bank

14 ICICI Bank 35 The Mehsana Urban Co-Op. Bank Ltd

15 IDBI Bank 36 The Surat District Co-Operative Bank Ltd

16 IDFC First Bank 37 The Surat People's Co-Op. Bank Ltd

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

17 Jammu and Kashmir Bank 38 Kalupir Commercial Co-Op Bank

18 Jana Small Finance bank 39 The Panchmahal District Co-Operative Bank

19 Karnataka Bank 40 The Baroda District Co-Operative Bank

20 Karur Vysya Bank 41 Baroda Gujarat Gramin Bank

21 Kotak Mahindra Bank 42 Saurashtra Gramin Bank

8.4 No interest will be allowed on amount of Security deposit.

8.5 The Security Deposit- total shall be kept deposited up to completion of work finalization of final bill.

The same shall be return on receipt of N.O.C. by the concerned DE after observing GETCO’s procedure.

8.6 This security deposit is for the performance of contract and the same is liable to be forfeited by the

GETCO in event of non-fulfillment of the term and conditions of this contract by the contractor.

8.7 Corporate Guarantees are not admissible.

8.8 The ‘Signing of Contract ‘ and ‘ Contract Agreements’ will be done as per prevalent GETCO Terms and

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in poor workmanship

etc. for a period of one year from the date of commissioning.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be strictly

observed. Any delay that may take place in supply and erection beyond Contractual cutoff date stated

as per stipulated delivery period shall be subject to the penalty at the rate of ½ % of the contract

value per week plus GST of delayed work or part thereof, with a ceiling of 10 % of the total contract

value plus GST.

10.2 The penalty will be deducted from bills payable either against this contract or from any Bank

Guarantee or any other amount payable under any other contract with the GETCO.

10.3 If the contractor fails to complete the job in stipulated time period/leaves the site with incomplete

work, GETCO will get the remaining work executed at the risk & cost of contractor.

11.0 COMPLETION PERIOD

11.1 Overall period for this Contract will be 24 Months from the date of commencement

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

11.3 The completion date will be deemed to be the date on which all works on the Contract are

demonstrated to be complete to the satisfaction of the GETCO/Engineer and is complete in all respects

as per the terms and conditions of this Contract.

12.0 Presentation of Bills for s/s work

12.1 Monthly RA bills for 90% value of the supplied tower material and work executed including cost of

material consumed is to be prepared in triplicate and submitted to Site Engineers in-charge of the

work, for necessary payment. These bills shall be serially numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and passing of final

bill. The contractor has to submit the final bill along with the material consumption statement and

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

other required data of the work carried out within 3 months from the date of completion of work.

These bills shall be serially numbered with suffix SE-I.

12.3 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the respective

RA bill shall be withheld and shall only be released at the time of final bill.

12.A Presentation of Bills for line work

12.A.1 Bills for 90% value of the erection work carried out during each calendar month as per above Clause

shall be submitted in triplicate to Deputy Engineer (Const), In charge of the works at the end of

that particular month, who will in turn process the same and forward to Executive Engineer

(Const), In charge of the works, for necessary payment. These bills shall be serially numbered with

12.A.2 Bills for 10% value of the erection work done as per above clause shall be submitted to Deputy

Engineer (Const), in charge of the works, who will in turn process them and forward them to

Executive Engineer (Const). I/C of the work for necessary payment. These bills shall be serially

numbered with Suffix-E-2.

12.A.3 The Contractor has to submit the final bill along with all required data of works carried out within

3 months from the date of commissioning of the line. The concern Dy.Engr /Ex.Engr (Const) must

record and process the final bill along with complete material account. The material account shall

include the credit of dismantled materials.

12.A.4 All the bills (in accordance with above Clauses) must be submitted with following informations:

a. Item wise work done during billing period i.e., respective month.

b. Item wise cumulative work done.

c. Account for tower materials & bolts-nuts, accessories consumed and balance stock.

d. Account of line materials consumed, wastages and balance stock.

For non-submission OR part submission of above information an additional 5% amount of the

respective RA. Bill will be withheld and released only after passing of final bill.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of substation erection work in scope of

13.1 For erection works of s/s.

(i) 90% payment of amount claimed covering various activity such as structure, equipment

erection, earthing installation, control wiring, battery charging etc. works against R.A. bills

duly certified by EIC within 60 days from the date of R.A. bill.

(ii) Balance 10% of erection value shall be paid against completion of work only after settlement of

material account statement of items used, erected and successful commissioning of

transmission line the same amount will be release in final bill only and payment will be made

only after passing of final bill.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

13.A For erection works of line

13.A.1 Payment shall be made as under:

Up to 90% of the total value of the erection work done will be paid against monthly running

account bills to be submitted to the Engineer-in-Charge of the Construction Division concerned.

Balance 10% payment due will be made at the end of 12 months from the date of handing over of

the line or 18 months after completion of the line to the satisfaction of the Superintending

Engineer (Trans), Bharuch at his absolute discretion whichever is earlier only after passing of final

13.A.2 The payment of above balance 10% amount due will be made only after a material account

statement of items received and used or returned to stores is settled and passing of final bill. The

contractor must settle final bill within 3 Months from the completion date. Any discrepancy in the

quantities will have to be made good by the contractor or deduction of its cost as per The GETCO's

ledger value or market value whichever is higher, plus 15% supervision charges will be made while

settling the balance payment. This value of materials shall be prevailing on the date of submission

of the final material account to the GETCO.

13.2 PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link

https://getco.co.in/msme/ (and intimate to concern bill submitting office with copy to this

(2) The payment will be made within 45 days from the *date of acceptance or the **date of as deemed

acceptance of goods or services i.e After submission of all required documents as per at terms &

time to time circular issued by GETCO’s corporate office as well as statutory requirement to

process the bill.

*Date of acceptance means-

(a) The day of actual delivery of goods or the rendering services or

(b) Where any objection is made in writing by the buyer regarding acceptance of goods Or services, the

day on which such objection is removed by the supplier.

** Date of deemed acceptance” means-

where no objection is made in writing by the buyer regarding acceptance of goods or services within

fifteen days to the delivery of the goods or the rendering of

services, the day of the actual delivery of goods or the rendering or services.

14.0 TAKING DELIVERY AND INSURANCE:

14.1 The contractor has to take delivery from Transmission store of S/S equipment and materials and keep

in safe custody and transport to the respective sites and will be fully responsible for any damage to or

loss of all materials at any stage during transportation or erection or taking over of the S/S by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his own

14.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled

and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor to

arrange for security till the works are finally taken over by the GETCO.

14.4 STORAGE-CUM-ERECTION INSURANCE: The contractor shall take suitable storage-cum-erection

insurance cover at his cost to the extent of 100 % cost of S/S materials, which are required to complete

the work. Bidder shall have to take the comprehensive Marine cum erection (MCE) insurance policy

against any loss, damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over of the work by GETCO. However, if the work is not

completed within the stipulated time limit as mentioned into work order, the MCE shall be

extended by the contractor up to the work completion and taking over of the line or S/S by GETCO.

Moreover, the charge for extension of insurance shall be borne by contractor if the delay is

attributed to the contractor. The charge for extension of insurance shall be reimbursed by GETCO

to the contractor on production of proof for extension of MCE if the delay is attributed on the part

The Contractor shall deal directly and pursue the claim with the Insurance Company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim. The

proof of insurance policy taken by the successful Contractor shall be furnished/submitted to Engineer-

In-Charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in

absence of the above insurance policy, R.A. Bill payment will be withheld.

The approximate amount of the material required whose insurance is to be taken to complete the scope of

work is Rs. Or as per instructions of EIC.

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge,

pursue and settle all the claims with the Insurance Company for all items, materials and the GETCO

shall be kept informed about it. Contractor shall replace the lost / damaged materials / items

promptly irrespective of the settlement of the claims by underwriter and ensure that the work progress

is as per agreed schedule. The loss, if any, such replacement will have to be borne by the Contractor

and GETCO will not entertain any claim / representation in this regard. However, it will be contractor's

responsibility to insure the entire project till the S/S is taken over by the GETCO.

15.0 LABOUR LAWS:

15.0.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid labour license under the contract Labour (Regulation and abolition)

Act for employing necessary manpower required by him. In the absence of such license, the contract

shall be liable to be terminated without assigning any reason thereof.

15.0.3 The Contractor shall at his own expenses comply with all labour laws and keep the GETCO indemnified

in respect thereof. Some of the major liabilities under various labour and industrial laws which the

Contractor shall comply with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates

made applicable from time to time by the Government of Gujarat / Government of India or

other Statutory Authority.

ii) Payment of deposit in respect of each contract labour at the rate of Rs. 30/- or later prevailing

rate with the Office of Commissioner of Labour as per the Contract Labour (Regulation and

Abolition) Act.

iii) License fee as prescribed under the Contract Labour (Regulation and Abolition) Act and Rules

framed there under depending upon the number of workmen.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for

identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial

Dispute Act. Any payment to the Contractor’s employee arising out of any claim of disputes

under the Industrial Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed

under the various labour laws, in force from time to time, from Statutory Authorities like State

Government/ Government o India, which the Contractor shall have to comply with.

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee.

Provident Fund and Family pension Scheme at the rate of 18% (or at the rate made applicable by the

Government from time to time of the wages. The Contractor’s contribution and his workers

contribution towards Provident Fund and Family Pension Scheme shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Ahmedabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of the

Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional Provident

Fund Commissioner, Ahmedabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour, shall

be provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for

individual labourer, which shall be duly verified, approved and certified by the authorized Officer of

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the

liability insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pendency of the

15.6 The contractor shall employ adequate number of experienced skilled at site for daily supervision and

for maintenance of various registers and records required under the law and contract. No payment for

supervision shall be admissible.

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO

also, Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and

expenses whatsoever, arising out of or in connection with the matters referred herein above elsewhere

and against all actions, proceedings, claims, demands, costs and expenses which may be made against

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

the GETCO or Government for or in respect of performance of his obligation under the contract

documents. The GETCO shall not be liable for intervention of authority Government for or in respect of

performance of his obligation under the contract documents. The GETCO shall not be liable for or in

respect of or in consequence of any accident or injury to any workman or other person in the

employment of the Contractor or his Sub-Contractor and the contractor shall indemnify and keep

indemnified the GETCO against all claims, demands, proceedings, cost, charges and expenses

whatsoever in respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this

contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide

workmen’s employer’s liability insurance for the latter’s employees, such employees shall be covered

under the Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed

under the minimum wages act. The wages of every Contract Labour employed by him under

this contract shall also be paid by him before the expiry of 7 th day of the last day of the month

in respect of the wages are payable (i.e. wages of a month have to be paid by him in the first

week of the next month). Any default will result in cancellation of contract forthwith or else

the contractor shall be punishable to the extent of Rs. 100/- per each day or as per the

prevailing rules of labour laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of

labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his

office outside the factory work premises and the Contractor shall arrange to have his office

outside the factory work premises and the Contractor shall keep himself present throughout

the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the

15.11 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within contractual

period of delivery or in case the stores are found not in accordance with prescribed specification

and/or the approved sample, the GETCO shall exercise its discretionary power either:

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To purchase from elsewhere after giving due notice to the contractor on account and at the risk of

the contractor for such stores not so delivered or other similar description without canceling the

contract in respect of the consignment not yet due for delivery or

15.12 To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the GETCO shall be

final. In the event of action taken under clause (A) or (B) above, the contractor shall be liable to

pay for any loss which the GETCO may sustain on that account, but the contractor shall not be

entitled to have any saving on such purchases made against default.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at any

time for rejection of the stores.

15.12.1 MATCHING OF END COST:

In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce

all the quoted rates proportionately. The reduction on overall basis will not be accepted (i.e. all

unit rates of erection schedule shall be reduced proportionately by difference in percentage). The

confirmation for matching end cost shall be given within 7 (seven) days from the letter from

16.0 VENDOR REGISTRATION:

REGISTRATION AS A CONTRACTOR:

Registration with GETCO is pre requisite for participating in tender. It is required to furnish

documents of registration along with offer in Technical bid and the details at appropriate place in

confirmation of details of bidder shall be given by the contractor

17.0 Placing Vendors/Contractors for Purchase/Works in a Stop deal/Banned for business

dealing/blacklisting:

1.1. Stop deal / banned for business dealing / blacklist means debarment of parties from

participating in the tendering process.

1.1.1. Firm will mean Bidder / Licensor / Tenderer / Consultant / Vendor / Contractor.

1.1.2. Reasons for Putting a Firm on Stop deal / banned for business dealing /

blacklisting, is to protect the GUVNL and its subsidiary Companies from dealing with

undesirable firm.

1.2. The list of indicative reasons for placing the firm in a Stop deal / banned for business dealing /

blacklist are as Under.

A Firm will be placed in a Stop deal / banned for business dealing / blacklist, if the Firm-

1.2.1. Has submitted fake, false or forged documents / certificates,

1.2.2. Has revised / withdrawn price bid after opening of Techno – commercial bid,

until and unless it is sought for,

1.2.3. Has tampered with the stipulated tendering procedure.

1.2.4. Has refused to accept letter of Acceptance / purchase Order / Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions,

1.2.5. Has committed breach of contract or has failed to perform a contract or has

abandoned the contract,

1.2.6. Has failed to provide suitable expertise for the work as per per-scheduled

1.2.7. Has failed to submit all the necessary tests reports / documents within time schedule/ as per

company’s time limit, as mentioned in the LOI, if the letter of Acceptance (LOA) is placed

subject to submission of type reports / documents to the firm.

1.2.8. Has indulged in construction and erection of defective works.

1.2.9. Has supplied inferior quality / defective materials and refused to replace with stipulated time

frame, as specified by the company,

1.2.10. Has substituted materials in lieu of materials supplied by the company or has not returned or has

short returned or has unauthorisely disposed of materials / documents / drawings / tools or

plants or equipment supplied by the Company,

1.2.11. Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage,

1.2.12. Has unauthorisely obtained official company information or copies of

documents, in relation the tender / Contract.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

1.2.13. Has failed to follow the stipulated mode of communication, if specified by the tendering

authority / purchaser.

1.2.14. Has parted with, leaked or provided confidential / proprietary information of the Company

given to the firm only for its use (in discharge of its obligation against an order) to any third

party without prior consent of the Company,

1.2.15. Any other ground for which in opinion of the company makes it undesirable to Deal with the

1.2.16. In case the State Government directs the Company to place a firm in stop

dealing / banned for business dealing / banned for business dealing /

1.3. Every bidder should at the time of submission of bid, give a declaration that bidder and / or

proprietor / partner / Director of the firm has not been placed on stop dealing / banned for

business dealing / blacklisting by GUVNL and It’s any subsidiary Companies as per Revised

19. The GETCO reserves the rights of interchanging and dismissing any person employed for the work if there is

complaint against his misbehavior, misconduct or disloyalty towards job.

20. Terms and conditions regarding industrial laws and other related matters shall be complied by the

contractor in all respect.

21. The contractor shall ensure that all persons have provided safety tools, shoes, hamlets etc. as may be

required for safety point of view and all his persons shall follow the instructions issued by the GETCO from

time to time in concern with the safety and security as the work to be carried out.

CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information & should place on top of technical bid

specifying YES / NO

1) Whether the Bid is on percentage basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called for. Yes / No

3) Whether the Bid is submitted by RPAD/Speed post. Yes / No

4) Whether all pages of Bid Specifications are sealed and signed by Yes / No

5) a) Whether the Bidder is registered with GETCO Yes / No

b) In case of “Yes”, please furnish following details:

i) Registration Letter No. & date.

ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD paid. ( DD / BG ) Yes / No

b) In case “Yes”, furnish details

7) Whether following documents as specified are submitted.

a) Human Resources detail. Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Latest Income-tax certificate Yes / No

g) Company's Articles Of Association Yes / No

h) Details Of Partners / Directors Yes / No

i) B.R./P.A. Authorizing Person Yes / No

j) Power of Attorney of Consortium Members Yes / No

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

8) GST [IN PERCENTAGE] Yes/ No

Please quote your GST Registration No. & Date.

9) PENALTY TERMS AGREE Yes/ No

10) SECURITY TERMS AGREE Yes/ No

11) PAYMENT TERMS AGREE Yes/ No

12) Completion Period Agreed Yes/ No

13) TELEPHONE NOS. & FAX NO. & e-mail ID

14) AUTHORISED PERSON OF THE FIRM:

15) NAME OF THE PROPRIETOR, PARTNERS, DIRECTORS

[AS THE CASE MAY BE], ALONG WITH ADDRESS, TELEPHONE, FAX NO. etc.

Signature of Authorized Representative of

Name of tendering company

TECHNICAL PARTICULARS FOR ERECTION OF EQUIPMENT AT SUB-STATION

3.1.1 The scope for erection works covered under this section consist of :

i) Taking delivery of equipments and other material from the Board’s stores, checking them,

transporting to site's stores and keeping in safe custody by contractor.

ii) To take suitable storage-cum-erection insurance of equipments/materials issued by the

iii) Distribution of all materials to erection site at 66kv Sub Station.

iv) Structure/Equipment erection including fixing of attachments, accessories and tack-

welding of structures.,

v) Stringing of ACSR/AAAC Panther conductor bus with fixing of insulators, Hardware,

dampers, spacers etc.

vi) Workmanship guarantee of all the activities carried out from (i) to (v).

3.1.2 The successful Contractor shall carry out all addition/alteration required to complete the

transformer for commissioning.

3.1.3 The Board will supply equipments, structure materials, bolts-nuts, structure

accessories/attachments, insulators, insulator-hard wares, conductor, accessories, ground wire,

ground wire accessories, Control cable etc. required for erection of equipments and other

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]