Tender for the Hiring of 11mtr –Aerial Hydraulic Ladder platform with FRP Bucket mounted on Vehicle Ashok Layland Bada Dost i5 or Similar Vehicle for 12 Hrs and For the period of 3(three) years for various work upto 1500 km per month at Kaprada S/Dn under Dharampur Division and If required any office under jurisdiction of Dharampur Division.

TECHNICAL BID FOR PROVIDING VEHICLES FOR DGVCL-

Tenders are invited for three year rate Contract for Hiring of 11mtr –Aerial Hydraulic Ladder

platform with FRP Bucket mounted on Vehicle Ashok Layland Bada Dost i5 or Similar

Vehicle for 12 Hrs and For the period of 3(three) years for various work upto 1500 km per

month at Kaprada S/Dn under Dharampur Division and If required any office under

jurisdiction of Dharampur Division, of the Model shall have not been registered before more than

three months as on the date of tender opening for 12Hrs. per day duty for Kaprada Sub

Division,Dharampur Division.

1. The touring journey covers the areas with in Gujarat State and as per the instructions of the

Officer-in-charge.

2. Vehicle will have to be sent along with well experienced driver having valid driving license with

necessary too l sand tack les to meet the normal break-down.

3. The Contractor shall provide stand by vehicle (s) to ensure prompt substitute arrangements.

Detail of operation

1. Vehicles will be required as per Schedule-A, and Rates should be quoted in Schedule-B.

2. The rates quoted shall be for three year rate Contract. Thus, rates quoted shall remain

valid for complete period of 36months of execution for der. Without obtaining any

confirmation, further12 months or the period decided by the competent authority can

be extended by accepting authority in case required by the DGVCL. The DGVCL reserves

the right to terminate the contract at any time without assigning any reason by giving

days’ notice in writing. The contractor shall not been titled to any compensation by

reasons of such termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the contract will

be for 36 months.

4. Normally duty time is for 12 Hours.

5. The contractor will have to fulfill the conditions of contract of Labor Regulations Abolition

Act–1970 and furnish the records failing to which payment will not be made.

6. Not Tools, tackle sand man power for execution no for der will be provided by the

DAKSHIN GUJARAT VIJ COMPANY LTD.

7. The vehicle should be up to date and Diesel Driven only with good clean cover sand

shall be washed regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rule sand be have respect

fully with Officers and staff of the company.

9. The DAKSHIN GUJARAT VIJ COMPANY LTD. Reserves all rights to extend the contract

for the period of 12 months or the period decided by the competent authority if

required at the same accepted rate.

10. The Driver should be provided with enough money to cover the cost of fuel, to all

taxes, bridge taxes, Re pair sand incidental expenditures while in journey.

11. Opening and closing Kilometer sand Kilometers travelled should be got certified and

duly signed by the Officer traveling the vehicles day today .In absence of such

requirements ,the bill will not be paid.

12. The Driver should be instructed for the good behavior and to drive the vehicle only in

accordance to the clear directives of the Officer-in-charge. In case, if driving found

rough, contractor will have to replace the Driver with good one.

13. The quantities shown in the Schedule-A, and journey Kilometers will be considered

from Head Quarter to Head Quarter.

14. Head Quarter of the Vehicle will be DGVCL ,Dharampur Division,Kaprada sdn and

journey kilometers will be considered from Head Quarter to Head Quarter

15. It is the whole and sole responsibility of the Vehicle Owner during accident to pay

compensation or damages to the persons involved as per lower Govt. Act.

16. Valid Insurance of the vehicle along with 6 persons travelling will be provided by the

contractor this own cost during the contractual period.

17. During the journey, all the RTO rules sand regulations should be followed scrupulously

and contractor will be responsible for any court matter arise for not observing RTO

1. Please note that“ The rate” quoted by bidder in Tender in Schedule “B” will be

Exclusive of GST rate. So it means GST will be applicable as per government rules.

1. Income tax and other taxes, if any in respect of Contractor in come arising from this

contract, shall be deducted at source as applicable.

4. Terms of Payment

1. The contractor shall submit the bills with Certify logbook within 5 days on completion of

2. No advance for hiring of vehicle shall be paid .The Bill in duplicate should be

forwarded to Executive Engineer (O&M)DGVCL, Dharampur Division OFFICE

Dharampur and payment will be made by RTGS/NEFT only. In comet (if any) will be

deducted at source from the R. A. Bill.

5. Price variation

1. The rates quoted by the contractor shall be based on the current fuel price

i.e. 90.44. for diesel as per SOR L.No: DGCS/OTR/e-

file/454/2026/7061/CIVIL DTD: 30/06/2026

2. Formula for considering Price Variation:-No price variation will be payable on cost of Oil/

Tyres, tubes etc. For every 10 paisa (Ten paisa) rise/fall in price of Diesel per liter,

adjustment of 01 paisa (one Paisa) (increase/decrease) in rate per Kilometer will be

given on production of Govt. GR or Dealer. This Price variation will be applicable to the

actual KM traveled during the month.

6. Security Deposit

1. The successful bidder has to pay Security Deposit @5% of the order value on

acceptance of tender, within 15 days from the issuance of LOA and it is to be paid in

Cash or by Demand Draft in if our of DAKSHIN GUJARAT VIJ COMPANY LTD.

DHARAMPUR. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your part in

carry in gout various functions, the same will be deducted while refunding security

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S. D. shall be refunded after satisfactory completion of the contract. The DGVCL

reserves the right to recover any dues outstanding against the Tenderer from the S. D.

or towards any loss caused to the DGVCL owing to negligence or fault of the Tenders,

his servants or agents. There fund shall be done only on production of No Objection

Certificate from the concerned officers, after completion of successful order.

1. If service of the contractor found unset is factory, DAKSHIN GUJARAT VIJ COMPANY

LTD. shall exercise its discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the vehicle at any

incidence ,the requirement will be got completed through other agency and if required

to pay higher rate, in that case, difference of rates will be recovered from the

3. If Tenderer fail stop provide the vehicle on any day, as per contract, penalty of Rs.

1500/-per day per Vehicle will be recovered from the current R. A. Bill.

8. Legal aspects

1. Agreement: As per company rules, contractor will have to enter in to an work contract

agreement on Stamp Paper of Rs.300.00 with the company in prescribed format before

execution of work. The cost of stamp fees shall be borne by the Successful Tenderer.

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs.300.00 a

this cost before commencement of order stating that for any accidents or damages to

the contractor's staff/equipment’s or any other persons/vehicle due to non-observance

of safety measures ,DGVCL shall not be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of insurance Policy

should be submitted to this office before placement of order. Insurance for Driver

should also be arranged by the contractor and Xerox copy of the same should be

submitted to this office.

4. In case of any dispute or any discrepancy, the decision of the Executive Engineer (O&M)

DGVCL DHARAMPUR DIVISION OFFICE will be final and binding to the Tenderer.

5. The Tenderer must follow all the rules, regulation sand orders of the Labour Laws

relating to engagement of persons by him.

6. The tenderer shall keep all vehicle sin operational condition and duly registered with

concerned RTO and copy of each document shall be maintained in the vehicle all time.

Copy must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles in respect of

all the insurable liabilities under the MOTORVEHICLES ACT, The workman Compensation

Act (For Drivers and Conductors), Fatal Accident, Personal Injuries Act, Natural

Hazardous, Riots/arson etc. copy must be submitted to DGVCL.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses incurred on

account of compliance of any statutory provision or breach of contract.

10. The contractor shall not sublet the contract to any other party. If this found, subletting

the contract, then S. D. will be forfeited and party will be blacklisted.

11. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction n

of the court situated at Dharampur.

1. The Executive Engineer (O&M) DGVCL reserves the right to reject any OR all the

tenders without assigning any reasons thereof.

2. One weekly off will be all owed per week, generally on Sunday or as decided by the

concerned officer or Transport Dept. For any extra absence, penalty will be levied as

per Clause No.7 sub clause 3 per vehicle. If any vehicle is called on Sunday, the weekly

off of the driver will be adjusted on any other working day.

3. PAN No. and Service Tax may be shown separately (Xerox copy attached with

technical bid of tender).

4. The Tenderer shall make his own arrangement for the Boarding and lodging of his

Drivers, Agent sand Servants.

5. The Vehicle when in service, shall have to park at the DGVCL premise or areas the

work site, if possible.

6. The Tenderer shall ensure that representative on his behalf deputed by him should be

in touch with the Executive Engineer, Dharampur Division with regard to

detailing of vehicle, providing arrangement for substitute in case of any vehicles going

off road and looking after to general need of vehicle.

7. The Tenderer shall also make his own arrangements for refueling, repairs and

maintenance of his vehicle and provide other vehicle during maintenance or repair

8. The vehicle once inspected and approved by the Executive Engineer (O&M) for hire

shall not be changed or substituted by the contractor except on orders or on becoming

defective/off road due to accident break-down etc. In such an event, the contractor

shall give immediate intimation to the concerned officer. Where a change of vehicle is

likely to last for more than one week prior approval of the Transport Manager shall

have to be taken.

9. The speed of meter

of the vehicle must be maintained with full accuracy and in working condition order at

all times. Any defect noticed there in must be rectified at the earliest

In a period not exceeding two days. Till such time, the meter starts the Kms. of

journeys for various places shall be decided by the user Engineers.

10. Tender Fee is non-refundable.

11. The rates quoted by the Tender, the schedule of rates must include all

charges of every type such as Fuel ,Levies ,Maintenance ,Repairs ,Driver

or contractor’s servant/agent

12. Toll tax paid during official journey, shall be reimbursed to the contract or on

production of proof of payment along with the monthly bill.

13. The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the vehicle from

other Agency at the risk and cost of the contractor, in case of default.

10. Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of 180 days

from the technical bid opening date or extended date and shall be bound by

communication acceptance dispatched by DGVCL within the above prescribed time limit.

Place: Sign and Seal of the Tenderer

Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid will not be

opened and the tender will not be considered and disqualified.

1. Tender fee and EMD should be paid online, otherwise tender will not be considered.

Copy of Transaction acknowledgement to be compulsorily emailed at

[email protected] besides uploading the same online Banks Detail as under:

Sr.no Name Account no. IFSC Code

1 Daksin Gujarat Vij Company 92990200001298 BARB0DBDPUR

2. P. F. code is must, unless the driving is done by the owner.

3. Vehicle papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi passing

certificate etc. OR Bidder desires to purchase new vehicle, have to provide

quotation of vehicle and relevant documents.

4. Pan card Xerox copy.

5. Copy of Goods and Service Tax Number.

Any information and clarifications that may be required pertaining to this inquiry should be

referred to the Executive Engineer(O&M),Dakshin Gujarat Vij Company, Dharampur

Division Office, Executive Engineer (&M), Dakshin Gujarat Vij Company,RAJ MAHEL ROAD

DHARAMPUR-396050,Dakshin Gujarat Vij Company Ltd.Reserves the right or reject any

OR all Tenders without assigning any reasons thereof.

Executive Engineer (O&M),

Dharampur Division