Work of Survey, Design, Supply, Installation, Testing, commissioning with Comprehensive Maintenance contract of 5 years for Solar Rooftop Projects on Control Room building at 66kV Haldarwa S/s, 66kV Zanor S/s, 66kV Saring S/s, 66kV Sarbhan S/s, 66kV Vilayat S/s under Haldarwa AM Division under Bharuch TR Circle”.

Name of Work : Tender for Work of Survey, Design, Supply,

Installation, Testing, commissioning with Comprehensive

Maintenance contract of 5 years for Solar Rooftop Projects on

Control Room building at 66kV Haldarwa S/s, 66kV Zanor S/s,

66kV Saring S/s, 66kV Sarbhan S/s, 66kV Vilayat S/s under

Bharuch AM Division under Bharuch TR Circle”.

Note : Submit all the self-attested Documents Online in n-

(No any Physical Documents)

Payment of Tender Fee as well as EMD Shall be accepted

through RTGS/NEFT/online Only.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

TENDER NOTICE No: TCBRH/26-27/E-122

Superintending Engineer, Transmission Circle GETCO Bharuch ( Address of the office - The

Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle Office,

Maktampur Road, Bharuch-392012. ) invites “On line Tenders” (e-tendering) for the purchase/ works

of following items. Tender Papers & Specifications may be down loaded from Web site

https://tender.nprocure.com (For view, down load and on line submission) and GUVNL/GETCO web

site www.guvnl.com (For View &download only).

All tender documents, scanned copies of original documents (Notarized / self-attested copies of

original – as specified in tender document) along with scan copy of transaction slip of payment

made through RTGS/NEFT for Tender Fee & EMD shall be unloaded through on line only ( which

is mandatory) on (n) procure portal.

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only. No any physical documents,

Demand Draft / Banker’s cheque or Pay order for tender fee and EMD to be submitted by bidders.

All the bidders, in respect of tender item must have vendor registration with the GEDA prior to the

date of opening of technical bid of the tender, otherwise their bids will not be considered eligible

for technical scrutiny and their technical bids will not be opened

1 Tender No. TCBRH/26-27/E-122

Work of Survey, Design, Supply,

Installation, Testing, commissioning

with Comprehensive Maintenance

contract of 5 years for Solar

Works of Rooftop Projects on Control Room

2 building at 66kV Haldarwa S/s,

66kV Zanor S/s, 66kV Saring S/s,

66kV Sarbhan S/s, 66kV Vilayat S/s

under Bharuch AM Division under

Bharuch TR Circle”.

3 Estimated cost with GST in Rs.

4 Tender Fee (non-refundable)including GST Rs. 1180 (1000 Plus GST 18%)

5 Earnest Money Deposit amount in Rs. 23448/-

On line (E-tendering) tender/ offer submission

6 last date up to 16.00 hours only (This is As per Schedule

Date of opening online technical bid at As per Schedule [Tentative]

Tentative Date of on – line opening of Price bid, Shall be intimated separately

(if possible), at 11.00 Hours

9 Prices Firm/Percentage Basis

10 Time Limit 180 Days

11 Validity of Bid 180 days

12 Category of registration Approved Vendor of GEDA

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original

– as specified in tender document) documents along with scan copy of transaction slip of

payment made through RTGS/NEFT for Tender Fee & EMD shall be uploaded through on line

only (which is mandatory) on (n) procure Portal. No any physical documents , Demand Draft /

Banker’s cheque or Pay order for tender fee and EMD will be accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or

before due date and time of submission of tender .Tender fee and EMD paid though Demand

Draft / Banker’s cheque or Pay order will not be accepted and no any further communication

in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering)

in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF

form) remain legible (readable) and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on

bidder’s letterhead), Tender acceptance letter (on bidder’s letterhead), price bid, tender

documents specified in the tender must be submitted through online on n-procure portal

(mandatory) (All the documents to be duly self attested by the bidder). For any differences

or wrong entry bidder shall be sole responsible for that documents It shall be sole

responsibility of the bidder that the uploaded scanned documents (in PDF form) remain

legible (readable) and should not be password protected.

6. Tender will be evaluated on Data / Details / Documents of the online offer only.

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by

bidder (all the appendices (annexure)/forms etc). This is intended for transparency and

speedy evaluation of the bids. Instead of simply confirming/attached in bid/refer physical

offer, the bidder shall fill in the particulars against appropriate place in respect of each line

appearing in Technical bid (In the absence of required details in uploaded tender documents,

technical bid, the purchaser has every right to evaluate the bids accordingly and bidder

cannot raise any objection against any point during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from

the bidder,the required details / documents may be asked from the bidder in physical form.

9. Payment of Tender fees & Earnest Money Deposit EMD. Amount should be paid by Online-

payment. Payment of Tender Fees & EMD by RTGS/NEFT/on line only. In case of payment

through RTGS/NEFT bidder has to mail following details:

Sr. No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

a. [email protected]

b. [email protected]

c. [email protected]

d. [email protected]

Bidder has to provide all above details on the same date of payment so that receipt can

 GETCO Beneficiary Bank detail is as under:

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

3 Name of Bank BANK OF BARODA

4 Branch Code STABRO

Shalimar Complex, Station Road,Bharuch-

5 Address of Bank

6 IFSC Code BARB0STABRO

7 PAN No AABCG4029R

8 TAN No BRDG01026E

9 GST No 24AABCG4029R2ZC

10. Bidders are requested to remain in touch with the website for any amendment/ corrigendum

or extension of due date etc.

11. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be

accepted. Also, Tender fee and EMD received after due date and time as specified in the

tender will not be accepted/opened irrespective of delay due to any reasons and the

Corporation shall not assume any responsibility for late receipt of the same.

12. Tender without EMD and tender fee plus GST as applicable shall be rejected.

13. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining

to this enquiry should be referred to The Superintending Engineer (TR), Gujarat Energy

Transmission Corporation Limited, Circle office, Bharuch. GETCO reserves the right to

reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer

GETCO, C.O., Bharuch

Download Tender Documents in (PDF Format) which consists of:

Part – I: Commercial Terms & Conditions

Part – II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items, drawing if any.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe”

Note: In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if

training required for participating in online tender, they can contact the following office:(n) Procure

Cell, (n) code solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad –

316 / 317, Fax: 079-26857321 / 40007533, Email: [email protected].

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Details of the Firm

Name of the Firm

1 Address of registered office

2 Contact personnel

4 Residential Address

7 Telegraphic code

8 E-mail address

1 Address of WORK

2 Contact personnel

4 Residential Address

7 Telegraphic code

8 E-mail address

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Details of experience in last three years from the due date of tender

Sr. Order Due date of Date of fully order

Work reference capacity in

No. value completion completion executed under

A Gujarat Energy Transmission Corporation Ltd./Semi Goverment

B Any Government of Gujarat

C Private Firms/Institue

List of work completion certificate submitted with technical bid

Name of the authority by whom

Sr. No. Name of work the work completion certificate Reference No. & Date

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

GENERAL TERMS & CONDITIONS WITH COMMERCIAL BID

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Bharuch hereinafter called ‘GETCO’/ ‘OWNER’

intends to receive bids for Work of Survey, Design, Supply, Installation, Testing, commissioning with

Comprehensive Maintenance contract of 5 years for Solar Rooftop Projects on Control Room

building at 66kV Haldarwa S/s, 66kV Zanor S/s, 66kV Saring S/s, 66kV Sarbhan S/s, 66kV Vilayat

S/s under Bharuch AM Division under Bharuch TR Circle”.as detailed in the accompanying

specifications in accordance with Terms and Conditions herein. The bids shall be prepared and furnished as per

these Instructions.

2.0 Qualification Requirements of Bidders

2.1 To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of his

capability and adequacy of resources:

1 Registration: The Bidder shall be strictly a Registered with GEDA.

2. Experience: The Bidder should have designed, supplied, installed & commissioned Grid

connected Solar PV Power Projects having aggregate capacity not less than 100KW in

residential Sector during last three years in any Government department of Gujarat/ Semi

government/Institute/Private Firm as main order.

3. Solvency: Latest bank solvency certificate not older than 1 Year from any Nationalized/

Scheduled/Co-operative Bank of a sum of minimum 20 % of the estimated cost shown in the

4 Provident Fund Code: Separate provident fund code number towards firm registered

with Regional P. F. Commissioner. PF should be on line active.

5 Financial Statement: The Bidder should submit the Income Tax Returns of last Three

Financial Years. The Bidder should submit certified photocopy of audited financial

statement i.e. Balance sheet with profit and loss account of last three Years. In

case, audit is not mandatory, bidder should submit photocopy of financial

statements i.e. Balance Sheet & Profit & Loss Account

6 Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for

signing the bid documents in case of partnership firm & self-affidavit for

proprietorship firm. MOA/AOA shall be submitted in case it is corporate entity.

All such documents shall have to be NOTARISED

7. I.T. PAN CARD: The bidder should submit the attested Photocopy of PAN Card of their firm.

8. GST Registration: The bidders should submit the certified copy of GST registration of their

firm. GST should be on line active.

9. Electrical contractor’s license: The bidders should submit the attested copy of GOG

Electrical Contractor licenses of firm with latest validation.

The bidders must be submitted all above documents scanned copy on n-procure and

certified/self-verified copy of all documents.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

CHECK LIST OF DOCUMENTS SUBMISSION

Mandatory to upload on-line only (pdf file)

No. Particulars Check Mark

1 Scan of NEFT/RTGS of Tender Fee Amount / Online payment receipt

2 Scan of NEFT/RTGS of EMD Amount / Online payment receipt

3 Registration Document as Approved Contractor –of GEDA

Work Completion Certificate in Form 3A [Experience Certificate as main

contractor] only as per Qualification requirement.

5 Bank Solvency Certificate

6 GST Registration Number document

Nature of Firm: Partnership Deed/Latest Form-G/Power of

7 Attorney/Authorized Signatory Certificate for partnership/self-affidavit for

proprietorship firm. All such documents shall have to be NOTARISED

8 PF Code document

9 PAN No document

Income Tax Return, Profit loss Accounts & Balance Sheet of Last Three

11 Electrical Contractor License

12 Filling Annexure 1 to

All Pages of Tender page with Bidder Signature and Rubber Stamp

(encouraged for digitally signed)

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Technical Specification

Work of Survey, Design, Supply, Installation, Testing, commissioning with Comprehensive

Maintenance contract of 5 years for Solar Rooftop Projects on Control Room building at 66kV

Haldarwa S/s, 66kV Zanor S/s, 66kV Saring S/s, 66kV Sarbhan S/s, 66kV Vilayat S/s under Bharuch

AM Division under Bharuch TR Circle.

The assorted rating of the solar rooftop system for which the rates shall be discovered are as follows.

S. N Name of S/S with Proposed Capacity

1 66kV Haldarwa S/s- 10 KW

2 66kV Zanor S/s- 10 KW

3 66kV Saring S/s- 10 KW

4 66kV Sarbhan S/s- 10 KW

5 66kV Vilayat S/s- 10KW

Note:- (Project capacity will be considered in AC. Payment to Bidder will be done on AC Capacity

Registered, DC Capacity Installed, and Invertor Installed, whichever will be less.)

The broad specifications of the system (Detailed Specifications are given in the Tender elsewhere) shall

1) Solar PV Modules: - Mono Crystalline (Bi-Facial) make solar module not less than 520 Wp each

and having valid IEC certificate. (Certificate to be submitted on shortlisting of successful

Tenders). The PV Cell and the modules shall be of INDIAN MAKE. Necessary documents in this

regards must be provided to GEDA/GETCO.

The bidder shall be required to submit the Self declaration, regarding the Modules and Solar cells

used under this supply are “Made in India”, from the concerned manufacturer of Solar Modules,

before commissioning of the System. Such firm and Shortlisted bidder, those violate the requirement

of Indian Make Solar Cell and Module shall be put under the black list, and or stop deal list as may be

decided by the GEDA/GETCO.

Violation of norms of Domestic Content Requirement (DCR) Under Solar PV projects will lead to

penalties and action as mentioned in office memorandum of MNRE GOI vide letter no. 283/2018-

GRID SOLAR dated 20th February,

The ALMM list is published by the MNRE vide Notification No. 283/54/2018-Grid Solar-Part(1) Dated

30-12-2021 and the notification for the same is also published by the MNRE vide Notification No.

283/54/2018-Grid Solar-Part(2) Dated 13-01-2022. The Model and Manufactures of the Module and

Cell shall be from the ALMM only used in the SPV System in this project.

2) Invertor: - IEC certified invertor with in-built anti-islanding facility of Rated capacity plus minus 10%

of the aggregate capacity of the modules.

3) Mounting structure: - The mounting (Rectangle pipe/square pipe / circular pipe) with requisite cross

bars, nuts and bolts etc. shall be pre-galvanized or galvanized. The Rectangular /square / circular

hollow pipe section used for the structures should have a minimum 2.5 mm. A certificate of a

structural engineer certifying the strength and stability of the mounting structure to withstand the

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

weight and wind speed of 150 km/hour throughout the life span of 25 years of the system, shall be

submitted by the vendors. The ground clearance of the bottom most edge of solar panel shall not be

less than 1200 mm.

4) AC, DC cable shall be of ISI mark and reputed make.

5) Lightning arrestor shall be provided for each of the Solar Rooftop installations. It shall be of ISI mark

and reputed make.

6) The system cost shall be inclusive of supply of solar modules, invertors, mounting structure, AC DC

cables in RPVC conduit as per requirement on location (Rate include supply of minimum AC Cable

length Upto 30 Meter/Building), AC - DB, DC – DB, earthing, LA, Bidirectional meter, Solar AC Meter

and its installation. No any differential/additional Charges for LT Bidirectional meter will be

The rate quoted per kW for each project should be inclusive of all taxes. No rate revision under

this tender will be allowed in any circumstances.

7) The scope of regular cleaning of the modules for five years shall also be in the scope of Bidder.

The arrangement of required water etc for regular cleaning of the modules shall be in the scope

8) The payment terms towards the supply, Installation, commissioning and 5 years CMC shall be as

a) 100% of the order value upon certification of GEDA/third party approved by GEDA and

commissioning of the system upon installation of the bidirectional and solar meter and complete the

installation process with uploading of all documents on GEDA online portal., or as may be specified.

2. Installation certificate duly signed by beneficiary/GEDA official/third party showing its

commissioning date (date of bi-directional meter installation)

Note : Performance Guarantee for 5 years –CMC :

You have to Submit 20% of the order value against the equivalent amount of performance bank

guarantee/ Demand draft valid for a period of 5 years from the date of commissioning of the system.

(date of meter Installation).

Completion period:

The Project completion period shall be 180 days from the date of placement of order, completion

should mean, commissioning of the system, meaning commencement of injection of power to grid.

The delay if any in the specific completion period shall be dealt with on the basis of the certified

documentary evidence of the single line diagram (SLD) drawing, submission and approval to CEI,

estimate generation and payment to DISCOM and application submission and approval of CEI for

charging of system.

For different site location you have to provide separate gang. Within 180 days’ time limit you

have to complete work of all four locations.

TECHNICAL SPECIFICATIONS FOR GRID CONNECTED SPV SYSTEMS

The specifications of SPV systems, for which EOI are invited, are as under. The self-certified Test

Report(s) of each of the components/ systems mentioned shall be submitted before starting System

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

installation. To ensure optimum performance of the solar installation and its related safety aspects,

the provisions of the publication of GERMI on “Best Practices in Operation and Maintenance of Roof

Top Solar PV systems in India” published in May, 2018 be followed.

The proposed projects shall be commissioned as per the technical specifications given below. Any

short comings will lead to cancelation of Empanelment as may be decided by GETCO. The

specifications, in the GERC Regulation on Net Metering shall also be applicable.

A Grid Tied Solar Rooftop Photo Voltaic (SPV) power plant consists of SPV array, Module Mounting

Structure, Power Conditioning Unit (PCU) consisting of Maximum Power Point Tracker (MPPT),

Inverter, and Controls & Protections, interconnect cables, solar meter, bi-directional energy meter

and switches. PV Array is mounted on a suitable structure. Grid tied SPV system is without battery

and should be designed with necessary features to supplement the grid power during daytime.

Components and parts used in the SPV power plants including the PV modules, metallic structures,

cables, junction box, switches, PCUs etc., should confirm to the BIS, IEC, or international

specifications, wherever such specifications are available and applicable.

Solar PV system shall consist of following equipment/components.

1. Solar Photo Voltaic (SPV) modules consisting of required number of Crystalline PV modules.

2. Inverter and Remote Monitoring System.

3. Module mounting structures.

4. Energy Meter.

5. Array Junction Boxes.

6. DC Distribution Box.

7. AC Distribution Box.

8. Protections – Earthing, Lightning, Surge.

10. Drawing & Manuals.

11. Miscellaneous.

a. SOLAR PHOTOVOLTAIC MODULES:

1.1.1 The PV modules and Solar Cell used should be made in India. Necessary documents in this

regards must be provided to GETCO.

Violation of norms of Domestic Content Requirement (DCR) UNDER Solar PV projects will lead

to penalties and actions as mentioned in office memorandum of MNRE GOI vide letter no.

283/2018-GRID SOLAR dated 20th February, 2018 as under:

a)Filing of criminal case under IPC 420 and related Sec.

b)Blacklisting f developers for period of 10 years

c)Forfeiting of relevant bank guarantee(s)

d)Disciplinary case against the Officers of concerned CPSU/ State Govt.

e)Any other action , in addition to those above

SPV Modules and Solar Cells must be used for this Scheme shall be domestically manufactured as per

MNRE’s requirement. The Empanelled Agencies shall require to submit the Self declaration, regarding

the Modules and Solar cells used under the Scheme are “Made in India”, from the concerned

manufacturer of Solar Modules, supplied for this scheme of GoG/GOI, before commissioning of the

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

System. Violation of this condition will be reported to the MNRE and GoG for taking actions against the

Manufacturer of the Solar Modules and Empanelled Agency. Such firm and Empanelled Agency may be

put under the black list or stop deal list as may be decided by the DISCOM Authority.

In absence of the ALMM, the Empanelled Agencies shall have to submit self-declaration regarding

domestically manufactured Cell and Modules used in the SPV System in this project. Whenever, the

ALMM list published by the MNRE, the Model and Manufactures of the Module and Cell shall be from

the ALMM only used in the SPV System in this project.

The PV modules used must qualify to the latest edition of IEC standards or equivalent BIS standards,

i.e. IEC 61215/IS14286, IEC 61853-Part I/IS 16170-Part I, IEC 61730 Part-1 & Part 2. For the PV modules

to be used in a highly corrosive atmosphere throughout their lifetime, they must qualify to IEC

a) The total solar PV array capacity should not be less than allocated capacity (kWp) and should

comprise of solar crystalline modules of minimum 520 Wp. Module capacity less than

watts shall not be accepted

b) Protective devices against surges (SPD) at the PV module shall be provided. Low voltage drop

bypass diodes shall be provided. Surge Protective Device (SPD) of appropriate capacity & type

shall be provided either in the inverter or in DC Junction Box for protection against surges.

Low voltage drop bypass diodes shall be provided.

C) PV modules must be tested and approved by one of the NABL accredited and BIS Approved

d) The module frame shall be made of corrosion resistant materials, preferably having anodized

e) The bidder shall carefully design & accommodate requisite numbers of the modules to

achieve the rated power in his bid.

f) The PV Module efficiency should be higher than 17 %.

Solar PV modules of minimum fill factor 75%, to be used.

g) Other general requirement for the PV modules and sub systems shall be the following:

I. The rated power of solar PV module shall have maximum tolerance upto +3%.

II. The peak-power point current of any supplied module string (series connected

modules) shall not vary by +1% from the respective arithmetic means for all modules

and/or for all module strings (connected to the same MPPT), as the case may be.

The peak-power point voltage of any supplied module string (series connected

modules) shall not vary by + 2% from the respective arithmetic means for all modules

and/or for all module strings (connected to the same MPPT), as the case may be.

III. All electrical parameters at STC shall have to be provided.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

IV. Minimum certified PV module efficiency shall be +17 % for crystalline The

temperature co-efficient power of the PV module shall be equal to or better than -

V. All PV modules should carry a performance warranty of >90% during the first 10 years,

and >80% during the next 15 years. Further, module shall have performance warranty

of >97% during the first year of installation. Degradation of module should not be more

than 1 % per annum.

The PV modules shall be equipped with IP 65 or better protection level junction box

with required numbers of bypass diodes of appropriate rating and appropriately sized

output power cable of symmetric length with MC4 or equivalent solar connectors.

The IP level for protection may be chosen based on following conditions:

i. An IP 65 rated enclosure is suitable for most outdoor enclosures that won’t

encounter extreme weather such as flooding.

ii. An IP 67 rated enclosure is suitable at locations which may encounter

temporary submersion at depths of up to one meter.

iii.An IP 68 enclosure is recommended if there may exist situations of

submergence for extended periods of time and at substantial depths.

1.1.3. Modules deployed must use a RF identification tag. The following information must be

mentioned in the RFID used on each modules (This can be inside or outside the laminate, but

must be able to withstand harsh environmental conditions).

a) Name of the manufacturer of the PV module

b) Name of the manufacturer of Solar Cells.

c) Month & year of the manufacture (separate for solar cells and modules)

d) Country of origin (separately for solar cells and module)

e) I-V curve for the module Wattage, Im, Vm and FF for the module

f) Unique Serial No and Model No of the module

g) Date and year of obtaining IEC PV module qualification certificate.

h) Name of the test lab issuing IEC certificate.

i) Other relevant information on traceability of solar cells and module as per ISO

j) Nominal wattage +3%.

k) Brand Name, if applicable.

Other details as per IS/IEC 61730-1 clause 11 should be provided at appropriate place. The

actual Power Output Pmax shall be mentioned on the label pasted on the back side of PV

Module. In addition to the above, the following information should also be provided:

i. Polarity of terminals or leads (color coding is permissible) on junction Box housing

near cable entry or cable and connector.

ii. The Maximum system voltage for which the module is suitable to be provided on the

back sheet of the module.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

1.1.4. Warranties:

a) Material Warranty:

i. Material Warranty is defined as: The manufacturer should warrant the Solar Module(s)

to be free from the defects and/or failures specified below for a period not less than

five (05) years from the date of commissioning.

ii. Defects and/or failures due to manufacturing

iii. Defects and/or failures due to quality of materials

iv. Non conformity to specifications due to faulty manufacturing and/or inspection

processes. If the solar Module(s) fails to conform to this warranty, the manufacturer

will repair or replace the solar module(s), at the Owners sole option.

b) Performance Warranty:

i. The predicted electrical degradation of power generated not exceeding 20%of the

minimum rated power over the 25 year period and not more than 10%after ten years

period of the full rated original output.

2. ARRAY STRUCTURE:

The mounting structure steel shall be as per latest IS 2062: 2011 and hot dip galvanization of

the mounting structure shall be in compliance of latest IS

Module Mounting Structure (MMS):

3.1. Supply, installation, erection and acceptance of module mounting structure (MMS) with

all necessary accessories, auxiliaries and spare part shall be in the scope of the work.

3.2. Module mounting structures can be made from two types of materials. They are Hot Dip

Galvanized Iron or Hot Dip Galvanized Mild Steel (MS). However, MS will be preferred for

raised structure.

3.3. MMS Steel shall be as per latest IS 2062:2011 and galvanization of the mounting structure

shall be in compliance of latest IS

3.4. All bolts, nuts, fasteners shall be of stainless steel of grade SS 304 or hot dip galvanized,

panel mounting clamps shall be of aluminum and must sustain the adverse climatic

conditions. Structural material shall be corrosion resistant and electrolytically compatible

with the materials used in the module frame, its fasteners, nuts and bolts.

3.5. The module mounting structures should have angle of inclination as per the site

conditions to take maximum insolation and complete shadow-free operation during

generation hours. However, to accommodate more capacity the angle of inclination may

be reduced until the plant meets the specified performance ratio requirements.

3.6. The Mounting structure shall be so designed to withstand the speed for the wind zone of

the location where a PV system is proposed to be installed. The PV array structure design

shall be appropriate with a factor of safety of minimum 1.5.

3.7. The upper edge of the module must be covered with wind shield so as to avoid build air

ingress below the module. Slight clearance must be provided on both edges (upper &

lower) to allow air for cooling.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

3.8. Suitable fastening arrangement such as grouting and clamping should be provided to

secure the installation against the specific wind speed. The Empanelled Agency shall be

fully responsible for any damages to SPV System caused due to high wind velocity within

guarantee period as per technical specification.

3.9. The structures shall be designed to allow easy replacement, repair and cleaning of any

module. The array structure shall be so designed that it will occupy minimum space

without sacrificing the output from the SPV panels. Necessary testing provision for MMS to

be made available at site.

3.10. Adequate spacing shall be provided between two panel frames and rows of panels to

facilitate personnel protection, ease of installation, replacement, cleaning of panels and

electrical maintenance.

3.11. The structure shall be designed to withstand operating environmental conditions for a

period of minimum 25 years.

3.12. The Rooftop Structures maybe classified in three broad categories as follows (drawings at

i. Ballast structure

a. The mounting structure must be Non-invasive ballast type and any sort of penetration of roof to

b. The minimum clearance of the structure from the roof level should be in between 70-150 mm to

allow ventilation for cooling, also ease of cleaning and maintenance of panels as well as cleaning

c. The structures should be suitably loaded with reinforced concrete blocks of appropriate weight

made out of M25 concrete mixture.

a. The structure design should be as per the slope of the tin shed.

b. The inclination angle of structure can be done in two ways-

b.1. Parallel to the tin shed (flat keeping zero-degree tiling angle), if the slope of shed in

Proper south direction

b.2. With same tilt angle based on the slope of tin shed to get the maximum output.

c. The minimum clearance of the lowest point from the tin shed should be more then 100mm.

d. The base of structure should be connected on the Purlin of tin shed with the proper riveting.

e. All structure member should be of minimum 2 mm thickness.

ii. RCC Elevated structure: It can be divided into further three categories:

A. Minimum Ground clearance (300MM – 1200 MM)

a. The structure shall be designed to allow easy replacement of any module and shall be in line

with site requirement. The gap between modules should be minimum 30MM.

b. Base Plate – Base plate thickness of the Structure should be 5MM for this segment.

c. Column – Structure Column should be minimum 2MM in Lip section / 3MM in C-Channel section.

The minimum section should be 70MM in Web side and 40MM in flange side in Lip section.

d. Rafter - Structure rafter should be minimum 2MM in Lip section / 3MM in C-Channel section. The

minimum section should be 70MM in Web side (y-axis) and 40MM in flange side (x-axis).

e. Purlin - Structure purlin should be minimum 2MM in Lip section. The minimum section should be

60MM in Web side and 40MM in flange side in Lip section.

f. Front/back bracing – The section for bracing part should be minimum 2MM thickness.

g. Connection – The structure connection should be bolted/welded completely. Leg to rafter should

be connected with minimum 12 diameter bolt. Rafter and purlin should be connected with

minimum 10 diameter bolt. Module mounting fasteners should be SS-304 only and remaining

fasteners either SS-304 or HDG 8.8 Grade.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

h. For single portrait structure the minimum ground clearance should be 500MM.

3.13. Material standards:

i. Design of foundation for mounting the structure should be as per defined standards which

clearly states the Load Bearing Capacity & other relevant parameters for foundation design (As

ii. Grade of raw material to be used for mounting the structures so that it complies the defined

wind loading conditions (As per IS 875 - III) should be referred as follows (IS 2062 – for angles

and channels, IS 1079 – for sheet, IS 1161 & 1239 for round pipes, IS 4923 for rectangular and

square hollow section)

iii. Test reports for the raw material should be as per IS 1852 / 808 / 2062 / 1079 /

iv. In process inspection report as per approved drawing & tolerance should be as per IS

v. For ascertaining proper welding of structure part following should be referred:

a. D.P. Test (Pin Hole / Crack) (IS 822)

b. Weld wire grade should be of grade (ER 70 S - 6)

vi. For ascertaining hot dip galvanizing of fabricated structure following should be referred: -

a. Min coating required should be as per IS 4759 & EN

b. Testing of galvanized material

 Pierce Test (IS 2633)

 Mass of Zinc (IS 6745)

 Adhesion Test (IS 2629)

 CuSO4 Test (IS 2633)

 Superior High Grade Zinc Ingot should be of 99.999% purity (IS 209) (Preferably Hindustan Zinc

Limited or Equivalent).

vii. Foundation Hardware – If using foundation bolt in foundation then it should be as per IS

3.14. Design Validation- The Structure design and drawing should be duly verified by a licensed

Structural designer before installation for all types of structure arrangements including the

extension made, as per specification.

3. JUNCTION BOXES (JBs):

a) The junction boxes are to be provided in the PV array for termination of connecting cables.

The Junction Boxes (JBs) shall be made of GRP/FRP/Powder Coated aluminium /cast

aluminium alloy with full dust, water & vermin proof arrangement. All wires/cables must be

terminated through cable lugs. The JBs shall be such that input & output termination can be

made through suitable cable glands. Suitable markings shall be provided on the busbars for

easy identification and cable ferrules will be fitted at the cable termination points for

identification.

b) Copper bus bars/terminal blocks housed in the junction box with suitable termination threads

Conforming to IP65 standard and IEC 62208 Hinged door with EPDM rubber gasket to prevent

water entry. Single /double compression cable glands should be provided.

c) For array junction box/ PV combiner box, Empanelled Agency may also provide

polyamide glands and MC4 Connectors. The rating of the junction box shall be

suitable with adequate safety factor to interconnect the Solar PV array

d) Suitable markings shall be provided on the bus bar for easy identification and the cable

ferrules must be fitted at the cable termination points for identification.

e) Junction boxes shall be mounted on the MMS such that they are easily accessible and are

protected from direct sunlight and harsh weather.

4. DC DISTRIBUTION BOX (DCDB):

May not be required for small plants, if suitable arrangement is available in the inverter.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

a) DC Distribution Box (DCDB) to receive the DC output from the PV array field.

b) DC DBs shall be dust & vermin proof conform having. IP 65 or better protection, as per site

C The bus bars are made of EC grade copper of required size. Suitable capacity MCBs/MCCB

shall be provided for controlling the DC power output to the inverter a long with necessary

surge arrestors. MCB shall be used for currents up to 63Amperes, and MCCB shall be used for

currents greater than 63 Amperes

5. AC DISTRIBUTION BOX (ACDB):

a) AC Distribution Panel Board (DPB) shall control the AC power from PCU/inverter, and should

have necessary surge arrestors. Interconnection from ACDB to mains at LT Bus bar while in

grid tied mode.

b) All switches and the circuit breakers, connectors should conform to IEC60947:2019, part I, II

and III/ IS60947 part I, II and III.

c) The changeover switches, cabling work should be undertaken by the bidder as part of the

d) All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air -insulated,

cubical type suitable for operation on three phase / single phase,415 or 230 volts, 50 Hz

e) The panels shall be designed for minimum expected ambient temperature of 45 degree

Celsius, 80 percent humidity and dusty weather.

Particulars Details

Switching devices IGBT/MOSFET

Control Microprocessor /DSP

Nominal AC output voltage For 3-phase/ 1phase :- 415V / 240 V

Output frequency 50 Hz

Grid Frequency Synchronization range + 3 Hz or more

Ambient temperature considered -20° C to + 50° C

Humidity 95 % Non-condensing

Protection of Enclosure

IP-65(Minimum).

Grid Frequency Tolerance range + 3 or more

No-load losses Less than 1% of rated power

Inverter Efficiency(minimum) (Above 10 kW)

Peak Efficiency At least 97%, measure as

Euro Efficiency At least 96%, measure as

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Peak Efficiency At least 96%, measure as

Euro Efficiency At least 95%, measure as

Communication interface RS 485 with Modbus

Display type LCD for data display. LCD / LED for status

Protections  Over voltage (both input and

 Over current (both input and

 Over/Under grid frequency

 Over temperature

 Short circuit

 Surge voltage induced at output due

to external source

 Anti-islanding

Recommended Alert/Indications  Inverter ON

 Inverter Under / Over Voltage

 Inverter Overload

 Inverter Over Temperature

Recommended LCD Display on Inverter  Output power (W)

 Daily Energy (Wh)

 cumulative energy (Wh)

 DC voltage (V)

 DC current (A)

 AC voltage (V)

 AC frequency (Hz)

 AC current (A)

 Cumulative hours of operation (h).

a) The inverter shall have an RS-485 interface and support communication of its operational

parameters and logs over Modbus protocol. The register mapping/memory mapping of the

inverter data shall be made available by the Empanelled Agency from the inverter supplier to

the DISCOMs/GUVNL.

b) Three phase PCU/ inverter shall be used with each power plant system above 6KW and In

case of 6 KW or less Capacity single phase/3pahse inverter shall be used as per market

availability. In case of capacity addition of existing Solar plant, if the existing inverter is

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

required to be replaced, the cost same is to be borne by consumer up on mutual agreement

with Agency and consumer.

c) The output of power factor of PCU/ inverter is suitable for all voltage ranges or sink of

reactive power, inverter should have internal protection arrangement against any sustain

fault in feeder line and against the lightning on feeder.

d) Built-in meter and data logger to monitor plant performance through external computer shall

e) The power conditioning units / inverters should comply with applicable IEC/equivalent BIS

standard for efficiency measurements and environmental tests as per standard codes IEC

61683/IS 61683 and IEC 60068-2(1,2,14,30) /Equivalent BIS Std.

f) The charge controller (if any) / MPPT units environmental testing should qualify IEC 60068-

2(1, 2, 14, 30)/Equivalent BIS std. The junction boxes/enclosures should be IP 65(for

outdoor)/ IP 54 (indoor) and as per IEC 529 Specifications.

g) The PCU/ inverters should be tested from the MNRE approved test centers /NABL /BIS /IEC

accredited testing- calibration laboratories. In case of imported power conditioning units,

these should be approved by international test houses. Valid type test report shall be

submitted by the empanelled agency before commissioning of the SPV System.

h) All inverters shall be IEC 61000 compliant for electromagnetic compatibility, harmonics,

i) Maximum Power Point Tracker (MPPT) shall be integrated in the PCU/inverter to maximize

energy drawn from the array.

j) The PCU/ Invertor shall have overloading capacity of minimum 10%

k) The allowable capacity of inverter shall be (+15/-10 %) of registered AC Capacity.

8. INTEGRATION OF PV POWER WITH GRID:

 The output power from SPV would be fed to the inverters which converts DC produced by SPV

array to AC and feeds it into the main electricity grid after synchronization.

 In the event of a power failure on the electric grid, it is required that any independent

power-producing inverters attached to the grid turn off in a short period of time. This

prevents the DC-to-AC inverters from continuing to feed power into small sections of the

grid, known as “islands.” Powered islands present a risk to workers who may expect the area

to be unpowered, and they may also damage grid-tied equipment. The Rooftop PV system

shall be equipped with islanding protection. In addition to disconnection from the grid (due

to islanding protection) disconnection due to under and over voltage conditions shall also be

 A manual disconnect 4 pole isolation switch beside automatic disconnection to grid would

have to be provided at utility end to isolate the grid connection by the utility personnel to

carry out any maintenance. This switch shall be locked by the utility personnel.

9. DATA ACQUISITION SYSTEM / PLANT MONITORING

i. Data Acquisition System shall be provided for each of the solar PV plant.

ii. Remote Monitoring and data acquisition through Remote Monitoring System software at the

GETCO location with latest software/hardware configuration and service connectivity for

online / real time data monitoring/control complete to be supplied and operation and

maintenance/control to be ensured by the Empaneled Agency. Provision for interfacing these

data on GETCO server and portal in future shall be kept as per requirement.

iii. Empanelled agency shall ensure that Inverter should have provision of remote monitoring of

inverter data through sim card or through Wi-Fi. Required website/mobile app platform,

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

where the user (Consumer) can access the data, should be provided/explained to consumer

while installation by Empanelled Agency. The facility of in-built wifi module or

communication through sim-card should also be explained to the consumer.

Recurring cost of sim card/Data pack for communication shall be borne by consumers. All the

inverter data should be made available to GETCO for monitoring by giving web access by

sharing the user ID and password. SIM-card cost, Periodic data charges towards data pack and

Internet/Wifi connectivity for maintaining Remote Monitoring System shall be the

responsibility of Beneficiary.

a) The bi-directional electronic energy meter (0.5S class) shall be installed for the measurement

of Import/Export of energy in co-ordination with GETCO.

b) Reverse power relay shall be provided by bidder (if necessary), as per the local DISCOM

A Roof Top Solar (RTS) Photo Voltaic (PV) system shall consist of following energy meters:

i. Net meter: To record import and export units

ii. Generation meter: To keep record for total generation of the plant.

3.15. The installation of Generation meters including CTs & PTs, wherever applicable, shall be

carried out by the Empanelled Vendor as per the terms, conditions and procedures laid

down by the concerned GERC/GETCO.

11. POWER CONSUMPTION:

a) Regarding the generated power consumption, priority need to give for internal consumption

first and thereafter any surplus power can be injected in to the grid.

12. PROTECTIONS

The system should be provided with all necessary protections like earthing, Lightning, and grid

islanding as follows:

12.1. LIGHTNING PROTECTION:

i. The SPV power plants shall be provided with lightning & over voltage protection, if required. The

main aim in this protection shall be to reduce the overvoltage to a tolerable value before it

reaches the PV or other sub system components. The source of over voltage can be lightning,

atmosphere disturbances etc.

ii. The entire space occupying the SPV array shall be suitably protected against Lightning by

deploying required number of Lightning Arrestors (LAs). Lightning protection should be provided

as per NFC17-102:2011/IEC 62305 standard.

iii. The protection against induced high-voltages shall be provided by the use of Metal Oxide Varistors

(MOVs)/Franklin Rod type LA/Early streamer type LA.

iv. The current carrying cable from lightning arrestor to the earth pit should have sufficient current

carrying capacity according to IEC 62305. According to standard, the minimum requirement for a

lightning protection system designed for class of LPS III is a 6 mm2 copper/ 16 mm2 aluminum or GI

strip bearing size 25*3 mm thick). Separate pipe for running earth wires of Lightning Arrestor shall

12.2. SURGE PROTECTION

i. Internal surge protection, wherever required, shall be provided.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

ii. It will consist of three SPD type-II/MOV type surge arrestors connected from +ve and –ve

terminals to earth.

12.3. EARTHING PROTECTION

i The earthing shall be done in accordance with latest Standards.

ii. Each array structure of the PV yard, Low Tension (LT) power system, earthing grid for switchyard,

all electrical equipment, inverter, all junction boxes, etc. shall be grounded properly as per IS 3043-

iii. All metal casing/ shielding of the plant shall be thoroughly grounded in accordance with CEA

Safety Regulation 2010. In addition, the lightning arrester/masts should also be earthed inside the

iv. Earth resistance should be as low as possible and shall never be higher than 5 ohms.

v. separate three earth pits shall be provided for individual three earthing viz.: DC side earthing, AC

side earthing and lightning arrestor earthing.

12.4. GRID ISLANDING:

i. In the event of a power failure on the electric grid, it is required that any independent

power-producing inverters attached to the grid turn off immediately. This prevents the DC-

to-AC inverters from continuing to feed power into small sections of the grid, known as

“islands.” Powered islands present a risk to workers who may expect the area to be

unpowered, and they may also damage grid-tied equipment. The Rooftop PV system shall be

equipped with Anti islanding features. In addition to disconnection from the grid (due to

islanding protection) disconnection due to under and over voltage conditions shall also be

ii. A manual disconnect 4 / 2 pole isolation switch (RCCB may also be used) beside automatic

disconnection to grid would have to be provided at utility end to isolate the grid connection

by the utility personnel to carry out any maintenance.

Cables of required size to be used in the system shall have the following characteristics:

i. Shall meet IEC 60227/IS 694, IEC 60502/IS1554 standards

ii. Temp. Range: –10°C to +80°C.

iii. Voltage rating 660/1000V

iv. Excellent resistance to heat, cold, water, oil, abrasion, UV radiation

vi. Sizes of cables between array interconnections, array to junction boxes, junction boxes to

Inverter etc. shall be so selected to keep the voltage drop (power loss) of the entire solar

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

system to the minimum. The cables (as per IS) should be insulated with a special grade PVC

compound formulated for outdoor use.

vii. Cable Routing/ Marking: All cable/wires are to be routed in a RPVC pipe/ GI cable tray and

suitably tagged and marked with proper manner by good quality ferule or by other means so

that the cable easily identified.

viii. The Cable should be so selected that it should be compatible up to the life of the solar PV

panels i.e. 25 years.

ix. The ratings given are approximate. All the cables required for the plant are to be provided by

the bidder. Any change in cabling sizes if desired by the bidder/approved after citing

appropriate reasons.

x. Multi Strand, Annealed high conductivity copper conductor PVC type ‘A’ pressure extruded

insulation or XLPE insulation. Overall PVC/XLPE insulation for UV protection Armoured cable

for underground laying. All cable trays including covers to be provided. All cables conform to

latest edition of IEC/equivalent BIS Standards as specified below: BoS item / component

Standard Description Standard Number Cables General Test and Measuring Methods,

PVC/XLPE insulated cables for working Voltage up to and including 1100 V,UV resistant for

outdoor installation IS /IEC 69947. Aluminium cable may be used on the AC-side of the PV

xi. The size of each type of DC cable selected shall be based on minimum voltage drop however;

the maximum drop shall be limited to 1%.

xii. The size of each type of AC cable selected shall be based on minimum voltage drop however;

the maximum drop shall be limited to 2 %.

14. CONNECTIVITY

The maximum capacity for interconnection with the grid at a specific voltage level shall be as

specified in the GERC regulation for Grid connectivity and norms of DISCOM and amended

from time to time.

15. DRAWINGS & MANUALS:

i. Operation & Maintenance manual/user manual, Engineering and Electrical Drawings shall be

supplied along with the each power plant. The manual shall include complete system details

such as array lay out, schematic of the system, inverter details, working principle etc. Step

by step maintenance and troubleshooting procedures shall be given in the manuals and

provided to the beneficiary.

ii. ISI marked (wherever applicable) and reputed makes equipment be used.

16. SOLAR PV SYSTEM ON THE ROOFTOP

The Solar PV system on the rooftop of the premises will be installed for PV capacity

permitted by GETCO as per regulation issued by GERC.

17. SAFETY MEASURES:

The bidder shall take entire responsibility for electrical safety of the installation(s) including

connectivity with the grid and follow all the safety rules & regulations applicable as per Electricity

Act, 2003 and CEA Safety Regulation 2010 etc.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

18. DOCUMENTATION:

Operation & Maintenance manual / user manual shall be supplied along with the each power plant.

The manual shall include complete system details such as array lay out, schematic of the system,

inverter details, working principle etc. Step by step maintenance and troubleshooting procedures

shall be given in the manuals and provided to the beneficiary.

19. SHADOW ANALYSIS:

The shadow analysis report with the instrument such as Solar Pathfinder or professional shadow

analysis software of each site has to be submitted by Bidder and shall be his responsibility to

educate the user to install the system only in shadow free space. Lower performance of the

system due to shadow effect shall be the responsibility of the bidder and shall be liable for

penalty for lower performance.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Quality Certification, Standards and Testing for Grid-Connected Rooftop Solar PV

Systems/Power Plants

Solar PV Modules/Panels

IEC 61215 and Design Qualification and Type Approval for Crystalline Silicon

IS 14286 Terrestrial Photovoltaic (PV) Modules

IEC 61701:2011 Salt Mist Corrosion Testing of Photovoltaic (PV) Modules

IEC 61853- 1:2011 / Photovoltaic (PV) module performance testing and energy rating

IS 16170-1:2014 –: Irradiance and temperature performance measurements, and

IEC 62716 Photovoltaic (PV) Modules – Ammonia (NH3) Corrosion Testing (as

per the site condition like dairies, toilets etc)

IEC 61730-1,2 Photovoltaic (PV) Module Safety Qualification – Part 1:

Requirements for Construction, Part 2: Requirements for Testing

IEC 62804 Photovoltaic (PV) modules – Test method for detection of

potential-induced degradation. IEC 62804-1: Part 1: Crystalline

Solar PV Inverters

IEC 62109 or Safety of power converters for use in photovoltaic power systems

IS : 16221 – Part 1: General requirements, and Safety of power converters

for use in photovoltaic power systems

Part 2: Particular requirements for inverters. Safety compliance

(Protection degree IP 65 or better for outdoor mounting, IP 54 or

better for indoor mounting)

IS/IEC 61683 latest Photovoltaic Systems – Power conditioners: Procedure for

(as applicable) Measuring Efficiency (10%, 25%, 50%, 75% & 90-100% Loading

IEC 60068-2 /IEC Environmental Testing of PV System – Power Conditioners and

62093 Inverters

(as applicable)

IEC 62116:2014/ IS16169 Utility-interconnected photovoltaic inverters - Test procedure of

islanding prevention measures

IS/IEC 60947 (Part General safety requirements for connectors, switches, circuit

1, 2 & 3), EN breakers (AC/DC):

50521 1)Low-voltage Switchgear and Control-gear, Part 1: General rules

2)Low-Voltage Switchgear and Control-gear, Part 2: Circuit Breakers

3)Low-voltage switchgear and Control-gear, Part 3: Switches,

disconnectors switch-disconnectors and fuse-combination units

4) EN 50521: Connectors for photovoltaic system-Safety

requirements and tests

Low-voltage fuses - Part 6: Supplementary requirements for fuse-

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

IEC 60269-6:2010 links for the protection of solar photovoltaic energy systems

Solar PV Roof Mounting Structure

IS 2062/IS 4759/AA6063 T6 Material for the structure mounting

Surge Arrestors

BFC 17-102:2011/ NFC Lightening Protection Standard

IEC 60364-5-53/ IS Electrical installations of buildings - Part 5-53: Selection and

15086-5 (SPD) erection of electrical equipment - Isolation, switching and control

IEC 61643- 11:2011 Low-voltage surge protective devices - Part 11: Surge protective

devices connected to low-voltage power systems -

Requirements and test methods

IEC 60227/IS 694, IEC General test and measuring method for PVC (Polyvinyl chloride)

60502/IS 1554 (Part 1 & insulated cables (for working voltages up to and including 1100 V,

2)/ IEC69947 (as and UV resistant for outdoor installation)

Electric cables for photovoltaic systems (BT(DE/NOT)258), mainly

BS EN 50618 for DC Cables

Earthing /Lightning

IEC 62561/IEC 60634 IEC 62561-1: Lightning protection system components (LPSC) -

Series (Chemical Part: Requirements for connection components

earthing) IEC 62561-2: Lightning protection system components (LPSC) –

(as applicable) Part 2: Requirements for conductors and earth electrodes

IEC 62561-7: Lightning protection system components (LPSC) -

Part 7: Requirements for earthing enhancing compounds

Junction boxes and solar panel terminal boxes shall be of the

thermo- plastic type with IP 65 or better protection for outdoor

IEC 60529 use, and IP 54 or better protection for indoor use

Guarantee and CMC: -

The Grid connected Solar Photovoltaic System for the project supplied, installed and commissioned

shall be guaranteed by the empanelled agency for a minimum period of 5- years from the date of

successfully commissioning of the last system, in regard to quality of design, material, workmanship,

quality of process/ manufacturing, performance, efficiency, installation, etc.

In the event any defect is found or developed in the system within guarantee period, shall be

rectified/replaced by the Empaneled Agency at his own expense promptly.

In case the defects are not rectified within 2 (Two) days of the receipt of the complaint by the

Empaneled Agency, GETCO shall have full liberty to rectify such defect or undertake such repairs as

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

may be necessary to restore the system in working condition at the risk and cost of the Empanelled

The expenditure so incurred by GETCO shall be deducted from EOI applicant’s pending claims,

security, etc. and if necessary may be recovered in other mode provided under the law. In the event

of failure of the complete system, if necessary, the whole system shall be replaced by the Empanelled

Agency promptly.

(b) CMC: - Comprehensive Maintenance Contract for 5 years:- (Resolving Complaints related to

defects/ non-working / poor performance of the system)

This EOI Document cover Five-year Comprehensive Maintenance Contract under the scope of EOI

The Five-year comprehensive Maintenance Contract shall include comprehensive on-site guarantee

and warranty for all materials and components of the system under the project as mentioned above

in para no 16(a) .

During this CMC period the Empanelled Agency has to repair/replace the defective part/s or the

material/s or any or all Components of the System to make it in working condition without loss of

performance or degradation in efficiency and without compromising safety aspects free of cost

within 48 (Forty eight) Hours of time limit as soon as the complaint is received from the GETCO. Also

the Empanelled Agency has to undertake regular/periodical preventive maintenance of the system to

avoid any future fault in the system and to improve the solar yield.

During the CMC period, the inverter monitoring, monitoring and controlling, shall be done by EOI

applicant. Hence necessary reports shall be submitted by the EOI applicant in the soft/hard copies

periodically to the concern authority of the GETCO as and when asked.

a) Logging of complain:

The record of each and every complaint received and resolve with down time and up time shall

have to be maintained by the Empanelled Agency in register as well as computer based software

and shall have to be submitted to GETCO office In each quarter.

b) While doing repairing or rectification work, the Empanelled Agency’s technician or any person is

not authorized to work on GETCO’s electric line of 11 KV and LT having potential danger of

In case the defects are not rectified within 2 (Two) days from the receipt of the complaint by

empaneled agencies than penalty of Rs 200 per day is applicable till the complaint is

This penalty shall be payable to GETCO, in case of empaneled agency failed to pay the same, it

will be recovered from the PBG or may be recovered in other mode provided under the law. In

the event of failure of the complete system, if necessary, the whole system shall be replaced by

empaneled agencies within 15 days failing which 0.5% per day plus GST and cess on the particular

project value subject to maximum of 10% of the project value plus applicable GST and cess to be

recovered from the PBG.

(C) Generation Guarantee:

The Capacity utilization factor CUF of the solar power plant shall not be less than 17% on

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

annual basis, during the five CMC period. The Capacity Utilization factor (CUF) shall be maintained

at 17% and necessary efforts shall be made to achieve it by the bidder. In case the system fails to

attain the required CUF annually, the system shall be deemed to underperforming. The calculation

of the CUF shall be on the generation recorded by the inverter/Solar system AC meter. The

shortfall of energy to achieve 17% CUF on the yearly bais shall be compensated by the bidder to

GEDA at the rate equivalent to the prevailing DISCOM tariff during the year. Failing which GEDA

may invoke the entire performance bank Guarantee. yearly

Periodical maintenance:

The record of down time and up time and periodical maintenance at least in every quarter shall have

to be maintained by the Empanelled Agency in register as well as computer based software and shall

have Mandatorily to be submitted to GETCO Circle office at the end of every Quarter. Non submission

of the report shall be considered as “Breach of Contract” and shall attract punitive actions like

encashment of PBG will be applicable and the decision of GETCO shall be final in this regard.

Notices, Statements and other communications sent by GETCO through registered post or e-mail or

fax to the EOI applicant / Empanelled Agency at his specified address shall be deemed to have been

delivered to the EOI applicant.

 Installation of remote Monitoring facility along with necessary dongle etc. for the period of 5 Years.

 The Scope of work covers cleaning and washing of the Photovoltaic modules regularly (Two times in a

month 0 to ensure annual capacity utilization factor of 17% during the five years CMC.

GUIDELINES FOR AGENCY:

1. It is mandatory for EOI applicant to have valid test report of SPV Modules and grid tie

inverters with similar or larger capacity from MNRE approved laboratories.

2. The program implementation guidelines of the MNRE, as declared from time to time, for SPV

program shall be applicable and followed at all times.

3. The technical specification, scope of work for which EOI Document is invited are furnished

in EOI Document

4. The quantity mentioned in the EOI Document is only indicative and not final. Payment will

be done only for the actual quantity executed.

5. Cost of Comprehensive Maintenance during Guarantee and warrantee period and Insurance

of system for 5 years is required to be included in the quoted prices.

6. The Empanelled Agency shall be responsible for overall project management, system

integration and testing to complete all criteria for successful functioning of the Grid

connected Solar PV plant, but not limited to the functions laid down in this documents.

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition

any other relevant information and also reserves the right to reject the Bid proposal of any

Bidder, if in the Owner’s opinion the Qualification data is incomplete and Bidder is not

qualified to perform the Contract satisfactorily.

3.0 Bidding Costs - All costs/expenses in the preparation and submission of the Bid (including any

post Bid discussions/presentations) shall be fully borne by the Bidder. Owner will not be

responsible/liable for these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Document

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms,

conditions and specifications in the Bid Documents and fully know himself all the conditions

and contents therein, which may in any manner, affect the scope & content of work and the

costs thereof. Submission of a Bid not substantially responsive to the Bid Document in all

respects and/or failure to furnish all information required by the Bid Document may entail

rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and

specifications or is in doubt as to the true meaning of any part, he shall make a request, in

writing not later than the date of pre Bid discussion, to the owner in triplicate. The owner

will issue explanations, interpretations and clarifications as deemed fit in writing as a

response to this request. On receipt of such interpretations/clarifications, the Bidder may

submit his Bid within the date and time stipulated in the Bid invitation, all such explanations,

interpretations and clarifications from the Owner shall be deemed as part of Bid Documents

and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s)

or his representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason,

whether at his own initiative or in response to a clarification requested by the intending

Bidder, modify the Bidding Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have

received the Bidding Document at the address contained in the letter of request for issue of

bidding document from the Bidders. Owner will bear no responsibility or liability arising out

of non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into

account in preparing their bids, the Owner may, at his discretion, extend the deadline for

the submission of bids.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due

consideration by the Bidders while they submit their bids and shall invariably enclose such

documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bids

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided

that any printed literature furnished by the Bidder may be written in another language so

long as accompanied by an English translation of its pertinent passages. Failure to comply

with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without

adding any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors,

which may have any effect on the execution of the Contract covered under these documents

and specifications. The Owner shall not entertain any request for clarifications from the

bidders, regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and

considered while submitting the proposals. No claim for financial adjustment to the Contract

awarded under these specifications and documents will be entertained by the owner. Neither

any change in the time schedule of the Contract nor any financial adjustments arising thereof

shall be permitted by the Owner, which are based on the lack of such clear information or its

effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

Requirements etc. furnished in the Bidding Documents, indicating, for the services to be

rendered, a brief description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of

Contract (including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and

signed by wherever the Company Authorized Signatory specified.

10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific

11.0 Scope of the proposal

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the equipment erection and other installation services specified under the

accompanying Technical Specifications. It will include among others as specified therein the

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain

conditions of the bidding documents permitted by the Owner and therefore, the Bidders are

advised that while making Bid Proposals and quoting prices these conditions may

appropriately be taken into consideration. Bidders are required to furnish a certificate in this

regard as per the format provided in Special Conditions of Contract in a separate sealed

envelope containing Bid security, which shall accompany the Technical Bid. Any Bid not

accompanied by such certificate shall be rejected by the Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and

hence rejected.

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical

Data Sheets and specified elsewhere. The Qualifying Data should be filled in the required

schedule of Bid Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the

it proposes to furnish under the contract. The %(Percentage) above/below indicated shall be

inclusive of GST applicable on required inputs and services.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional GST

will have to be borne by the tenderer himself. In no case additional amount towards GST or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation

clause will not be applicable in case of Supplier /Contractor has opted for Composition

Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab

rates for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-B). The price bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder

intends to supply the goods / services, meaning thereby the bidder has to supply the goods /

services from the relevant declared / registered place of supply only.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the

contract and shall not be subject to variation on any account saving for change in quantity. A

bid submitted with an adjustable price quotation shall be treated as non-responsive and

14.0 Taxes and Duties: -

14.1 As regards the income Tax, surcharge on income tax and any other tax excluding GST &

welfare cess at prevailing rate, the owner shall not bear any tax liability whatsoever. The

bidder shall be liable and responsible for payment of such taxes as attracted under the

provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause 14.1 above the owner shall have the

right to make deduction at source from the amounts payable to the contractor in respect of

Income Tax (on the cost of items of supply included in the works contract) as may be

mandatory in terms of the law. The owner shall not bear any liability in this regard but shall

issue necessary certificate in respect of such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is

required to pay additional tax or duty, then the owner shall reimburse the contractor the

additional tax or duty so paid by the contractor against submission by the contractor of

documentary evidence to the satisfaction of the owner. This provision will not be applicable

to transaction between the contractor and his sub-contractors. Besides the said statutory

variation, no other statutory variation shall be payable by the owner.

14.4 The owner’s liability for all taxes and duties under the contract shall be limited to those

indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and

variations as per Clause No. 14.3.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or

reduced by reasons of the making, passing or promulgation of any law after the date of

submission of bid or by any order, regulation or bye-law having the force of law the amount

of such increase or reduction shall be added to or deducted from the “Contract Price” as the

case may be for direct transactions between contractor & owner, and not for bought out

items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc. applicable

as on the date of submission of the bid.

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing

tax or duty or introduction of a new tax or duty applicable shall be entertained by the Owner

during the extended period of contract, if any, provided the extension of the contract is

required by causes attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty will be applicable only to the direct transaction between

the contractor and the owner.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government

of Gujarat the applicability of Tax (GST) etc in respect of this work and include the same in

the quoted price. No separate claim in this regard will be entertained by the Owner, as it is

the responsibility of the Bidder to pay all these taxes.

14.8 In addition, the conditions detailed under Special Conditions of Contract shall apply.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time

schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the

major factors in consideration of the bids.

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses

titled Insurance, in General Terms and Conditions of Contract and in Erection Conditions of

this Part-I. Bidder’s attention is specifically invited to these clauses. Bid price shall include

all the costs in fulfilling all the insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special

equipment tools & tackles etc. which he proposes to bring to site for the purpose of erection,

handling, testing and commissioning including performance and guarantee tests of the

equipment. If any such equipment is listed anywhere else in the proposal and not specially

mentioned in the above schedule, it shall be deemed to have been included in the Bidder’s

proposed scope of supply.

18.0 Bid Security/EMD:

18.1: The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of

estimated cost plus GST to be paid as under:

a) In the form of RTGS/NEFT/Online.

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which

would warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid

guarantee shall be made payable to the Owner without any condition whatsoever.

18.3 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-

responsive. No exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or

three months from the date of submission of tender whichever is later.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract

performance guarantee

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies

within thirty days of letter of award of contract)

8.0 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of LOI.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of

the order as a Security Deposit for satisfactory execution of the contract. Such Security

Deposit will be payable either in DD payable at Bharuch /Bank guarantees from following

Banks will be acceptable.

8.3 If the Contractor defaults in execution of the orders placed or if COMPANY suffers any

financial loss due to this, then COMPANY will forfeit Security Deposit, EMD plus GST as

applicable from other orders of the same firm or by encasing the Bank Guarantee

(A) Guarantees issued by the following Banks will be accepted as SD/EMD on permanent

1. All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD/EMD for the period up to

March 31, 2026. The validity cut-off date in GR is with respect to date of issue of Bank

Guarantee irrespective of date of termination of Bank Guarantee.

No. Bank Name No. Bank Name

1 AXIS Bank 22 South Indian Bank

2 AU Small Finance Bank 23 Standard Chartered Bank

3 Bandhan Bank 24 Tamilnadu Mercantile Bank

4 Barclays Bank 25 Utkarsh Small Finance Bank

5 City Union Bank 26 YES Bank

6 CSB Bank 27 Ahmedabad Mercantile Co-op. Bank

7 DBS Bank India Limited 28 Nutan Nagarik Sahakari Bank Ltd.

8 DCB Bank 29 Rajkot Nagarik Sahakari Bank Ltd

9 Equitas Small| Finance Bank 30 Saraswat Co-Operative Bank Ltd

10 ESAF Small Finance Bank 31 SBPP Co-Operative Bank Ltd.

11 FEDERAL Bank 32 SVC Co-Operative Bank LTD.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

12 HDFC Bank 33 The Cosmo Co-operative Bank Ltd

13 HSBC Bank 34 The Gujarat State Co-operative Bank

14 ICICI Bank 35 The Mehsana Urban Co-Op. Bank Ltd

15 IDBI Bank 36 The Surat District Co-Operative Bank Ltd

16 IDFC First Bank 37 The Surat People's Co-Op. Bank Ltd

17 Jammu and Kashmir Bank 38 Kalupir Commercial Co-Op Bank

18 Jana Small Finance bank 39 The Panchmahal District Co-Operative Bank

19 Karnataka Bank 40 The Baroda District Co-Operative Bank

20 Karur Vysya Bank 41 Baroda Gujarat Gramin Bank

21 Kotak Mahindra Bank 42 Saurashtra Gramin Bank

19.0 Format of Bid:

19.3 The Bidders must submit the qualifying data as required in Instructions to Bidders in separate envelope

sealed and enclosed in the envelope submitting proposals, super scribed as under:

Work of Survey, Design, Supply, Installation, Testing, commissioning with Comprehensive

Maintenance contract of 5 years for Solar Rooftop Projects on Control Room building at

220kV Zagadia S/s, 66kV Hansot S/s, 66kV Panoli-1 S/s, 66kV Ankleshwar A S/s, 66kV

Ankleshwar U, 66kV Ankleshwar B and 66kV Zagadia S/s under Zagadia AM Divison under

Bharuch TR Circle”.

19.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors

made by the Bidder, in which case such corrections shall be initiated by the person or persons signing

21.0 Contract Quality assurance:

21.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during

various phases as detailed in relevant clause of the General Technical Conditions.

21.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Program shall form a

part of the Contract.

21.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being

supplied wherever specifically indicated in the tender document shall supply only from those vendors.

Such details shall be accompanied by their list of previous supplies made performance reports etc.

However, in case of orders are placed, specific approval shall be obtained from the owner for the

vendor-supplied materials.

22.0 Signature of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making the

bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons

signing should also be typed or printed below the signature.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s) or other

authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf

of such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’,

‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as a

principal and agent have bid under different names without disclosing their connection then such bids

will be liable for rejection. Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

24.0 Deadline for submission of bids:

24.1 Bidder has to submit bid on line on n-procure portal mandatory before due date.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids:

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of

the modification or withdrawal is received by the Owner prior to the deadline prescribed for

submission of bids.

26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of clause 23.0. The envelope should clearly indicate that the

modification is for the Technical bid. No bid modifications notice by Telex/Grams/Fax shall be

entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its bid

E. BID OPENING AND EVALUATION

27.0 Opening of bids by owner:

27.1 The Owner will open the technical bids (Cover –I, II, and III) in the presence of Bidder’s representatives

who choose to attend on the date and time mentioned for opening of bids in the Invitation to Bid or in

case any extension has been given thereto, on the extended bid opening date and time notified to all

the Bidders who have purchased the bidding document. The Bidder’s representatives who are present

shall sign a register evidencing their attendance.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

27.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at

his discretion may consider appropriate, will be announced in the Technical Bid Opening.

27.3 The price bids (On line) of all the “Techno-Commercial” Responsive Bidders shall be opened in the

presence of representatives (up to two per firm) of such bidders who choose to be present. The date &

time of opening the Price Bid shall be intimated to all such qualified bidders by Fax/Telex, at least

one week in advance besides inviting final price bid if found appropriate after evaluation of Technical

27.4 The Bidder’s name, lumpsum Bid Price, all discounts if any, modifications in the Price Bid and any such

other details as the Owner, at his discretion, may consider appropriate, will be announced/ furnished

in the Price Bid (On line) Opening.

27.5 No electronic recording/transmitting devices will be permitted during Bid opening.

28.0 Purpose of evaluation of bids:

28.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these

specifications and documents. All technically responsive bids shall then be examined to determine the

LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

29.0 Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until

such time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids

are under consideration, Bidders and/or their representatives and other interested parties are advised

to refrain from contacting by any means, the owner and/or his employees/representatives on the

matters related to Bids under consideration.

29.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing

and no change in the price or substance of the bid shall be sought, offered or permitted.

30.0 Preliminary Examination:

30.1 The Owner will examine the bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have

been properly signed, and whether the bids are generally in order.

30.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a

discrepancy between the total bid amount and the sum of total costs, the latter shall prevail and the

total bid amount will be corrected accordingly. If there is a discrepancy between words and figures,

the amount advantageous to the Owner will prevail. If the Bidder does not accept the correction of

the errors as above, his Bid will be rejected and the amount of Bid Security will be forfeited. The

other. In the case of any inconsistency in the prices furnished in the specified prices schedules to be

identified in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for

the purpose of evaluation and for the purpose of award of Contract use the lowest of the prices in

these schedules.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

30.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid

to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one, which

conforms to all the terms and conditions of the Bidding Document without material deviations. A

material deviation is one which affects in any way the prices, quality, quantity or delivery period of

the equipment, completion of works or which limits in any way the responsibilities or liabilities of the

Bidder of any right of the Owner as required in these specifications and documents. The Owner’s

determination of a bid’s responsiveness shall be based on the contents of the bid itself without

recourse to extrinsic evidence.

30.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

30.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

attribute to material deviation, provided such waiver does not prejudice or affect the relative ranking

31.0 Evaluation of Price Bids:

31.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of

31.2 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall

be derived as under:

Differential Price (DP)=n1F1+n2F2….+nnFn, where F1, F2…..Fn are the various factors in Indian Rupees

per unit of parameter differential or deficiency in the equipment and services offered as stipulated in

these specifications: n1, n2…nn are the respective parameter differential or deficiency in the

corresponding units to be determined from the Bidder’s proposal. The above factors and corresponding

units of parameter differential are derived from the Technical Specifications, Data sheets and/or

Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D)

and from the Bidding Document while evaluating the bids. In determining the Rupee value of the

deviations the Owner will use parameters consistent with those specified in the specifications and

documents and or other information as necessary and available to the Owner.

31.3 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be rendered

as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Q + DP + D, Where

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other

components if any.)

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the

AWARD OF CONTRACT

32.0 Award Criteria

32.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that

the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall be the

sole judge in this regard.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with

the terms and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject

all bids at time prior to award of contract, any without thereby incurring any liability to the affected

Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the

Owner’s action.

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will

notify the successful Bidder in writing by registered letter or e mail or FAX, to be confirmed in writing

by registered letter, that his bid has been accepted.

34.2 The notification of award will attribute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 38 .0,

the Owner will promptly notify each unsuccessful Bidder and will discharge his bid security, pursuant to Clause

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 7 days of receipt of the detailed of Award, the successful bidder shall sign the same with date

and return it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be

signed within 15 (Fifteen) days of notification of Award.

35.4 The contractor will have to give indemnity bond for material on Non-judicial Stamp paper of value Rs.

300/- to GETCO as per attached format. The cost of stamp paper will be borne by the contractor.

35.5 The contractor will have to give safety cum indemnity bond on Non-Judicial Stamp paper of value Rs.

300/- to GETCO against any possible claim of compensation for damage to contractor’s staff or any of

third party during the execution of work. The cost of stamp paper will be borne by the contractor.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

35.6 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our

Transmission Circle, GETCO, Bharuch before commencement of works as per GETCO’s prescribed

Proforma .The cost of stamp paper will be borne by the contractor.

36.0 Contract Performance Guarantee:

36.1 As a contract Security deposit, the successful bidder, to whom the work is awarded, shall be required

to furnish a SD in form of Bank guarantee/DD from a Public Sector Indian bank/Scheduled, Commercial

Bank in the form to be furnished. The SD amount shall be equal to 5 percent (5%) of the Contract price

and it shall guarantee the faithful performance of the Contract in accordance with the terms and

conditions specified in these documents and specifications. the SD shall be valid up to 90 days after

the end of Work Completion Period.

SD amount shall be release after completion of total Installation and with bill payment.

Note : Performance Guarantee for 5 years –CMC :

You have to Submit 20% of the order value against the equivalent amount of

performance bank guarantee/ Demand draft valid for a period of 5 years from the date of

commissioning of the system. (date of meter Installation).

The Project completion period shall be 90 days from the date of placement of order,

completion should mean, commissioning of the system, meaning commencement of

injection of power to grid. The delay if any in the specific completion period shall be

dealt with on the basis of the certified documentary evidence of the single line

diagram (SLD) drawing, submission and approval to CEI, estimate generation and

payment to DISCOM and application submission and approval of CEI for charging of

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner: a) The

successful Bidder guarantees the successful and satisfactory operation of the equipment furnished and

erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and

installed by him shall be free from all defects in design, material and workmanship and shall upon

written notice from the Owner fully remedy free of expenses to the Owner such defects as developed

under the normal use of the said equipment within the period of guarantee specified in the relevant

clause of the General Terms and Conditions in the Part-I/Special Conditions of Contract.

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be trued as limiting the damages under clause entitled “Equipment Performance

Guarantee” in Technical Specifications, Part-II and damages stipulated in other clauses in the Bid

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period,

unless otherwise specified in Special Conditions of Contract.

Signature of Contractor Superintending Engineer

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Superintending Engineer (TR.) CIRCLE GETCO, Bharuch or any of its

subsidiaries and shall include its legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and

shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to

time for the purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and

materials to be provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract

and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and the

related facilities are to be erected or installed and any adjacent land, paths, street or reservoir

which may be allocated or used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the contract

agreement for the entire scope of the works.

1.10 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works

including erection, testing and putting into satisfactory operation including successful completion of

performance and guarantee tests to be performed at Site by the Contractor including cost of

1.11 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to

inspect the equipment; stores or Works under the Contract and/or the duly authorized representative

1.12 ‘Notice of Award of Contract’/’Letter of Award’ shall mean the official notice issued by the Owner

notifying the Contractor that his bid has been accepted.

1.13 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.14 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the

respective sub division deputy engineer.

1.15 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

1.16 Writing’ shall include any manuscript, type written or printed statement, under or over signature

and/or seal as the case may be.

1.20 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’,

‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words

and phrases of like importance are used the approval, judgment, direction etc. is understood to be a

function of the Owner/Engineer.

1.17 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

1.18 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine

and demonstrate capacity, efficiency, and operating characteristics as specified in the Contract

1.19 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and

Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in the

1.20 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which

cannot be detected during inspection, testing etc, based on the technology available for carrying out

1.21 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any :

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter

of the Contract.

1.22 Words imparting the singular only shall also include the plural and vice –versa where the context so

1.23 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by provisions in other

parts of the Contract.

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be deemed to form an

integral part of the Contract:

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract, the Special Conditions of Contract. and all other

documents included under Part-I, Part-II and Part-III.

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) Letter of Award and any agreed variations of the conditions of the documents and special terms

and conditions of Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be referred to

the Engineer whose decision shall be considered as final and binding upon the parties.

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or

on behalf of the Owner in connection therewith, to any person other than a person employed by the

Contractor in the performance of the Contract. Disclosure to any such employed person shall be made

in confidence and shall extend only so far as may be necessary for the purpose of such performance.

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the

4.3 The Contractor shall not communicate or use in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the

site, dimensions, quantity, quality or other information, concerning the works unless prior written

permission has been obtained from the Owner.

4.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain

the property of the Owner and shall be returned (in all copies) to the Owner on completion of the

Contractor’s performance under the Contract if so required by the Owner.

5.0 TRANSMISSION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will

be treated as a single Contract. Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage,

handling at site, installation, testing and commissioning including performance testing in respect of all

the equipment material equipment/materials given by the owner after observing standard store

procedures for transport from owner’s stores, insurance, unloading storage handling at site installation

testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for

executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch

documents be required to execute an Indemnity Bond in favour of the Owner in the form acceptable to

the Superintending Engineer (TR.) GETCO Bharuch for keeping the equipment in safe custody and to

utilize the same exclusively for the purpose of the said Contract. Samples of proforma for the

Indemnity Bond will be furnished during award of Contract.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

5.3 The Contract shall in all respects be trued and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of

deviations or modifications under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Bharuch shall

have exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

7.2 The Agreement, unless otherwise agreed to, shall be signed within 15 days of the acceptance of the

Letter of Award, at the office the Owner at Bharuch on a date and time to be mutually agreed. The

Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate power of

attorney and other requisite materials. In case the Contract is to be signed beyond the stipulated

time, the Bid Guarantee submitted with the Proposal will have to be extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one

signed original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with

copies of agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in

respect thereto or to exercise any option therein provided, shall in no way be trued to be a waiver of

such provisions, rights or options or in anyway to affect the validity of the Contract. The exercise by

either party of any of its rights herein shall not preclude or prejudice either party from exercising the

same or any other right it may have under the Contract.

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be

deemed to have been completed on the expiry of the guarantee period as provided for under the

clause entitled ‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

11.0 TIME – THE ESSENCE OF CONTRACT

11.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner

without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to

be the essence of the Contract. The Contractor shall so organize his resources and perform his work as

to complete it not later than the date agreed to.

11.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate

number of activities covering various key phases of the work such as design, procurement,

manufacturing, shipment and field erection activities within seven (7) days of the date of LOI.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

11.3 The above bar chart shall be compatible with the Owner’s computer environment and furnished to the

Owner on such media as may be desired by the Owner.

12.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given

by the respective Transmission sub division unless otherwise provided in LOI.

13.0 PENALTY FOR DELAY

13.1 If the Contractor fails to successfully complete the commissioning within the time fixed under the

Contract, the Contractor shall pay to the Owner as penalty a sum specified for each specified period of

delay. The details of such penalty are brought out in the accompanying Special Conditions of Contract

13.2 The total amount of penalty for delay under the Contract will be subject to a maximum of 10% of the

13.2 The total amount of penalty for delay under the Contract will be subject to a maximum of 10% of the

Contract prices plus GST detailed in the Special Conditions of Contract (SCC).

14.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss

or damages, repairs or adjustment may be made by the Engineer or a third party chosen by the

Engineer without advance notice to the Contractor and the cost of such work shall be paid by the

Contractor. In the event such action is taken by the Engineer, the Contractor will be notified promptly

and he shall assist wherever possible in making necessary corrections. This shall not relieve the

Contractor of his liabilities under the terms and conditions of the Contract.

14.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the

provision of this clause shall apply to portion of the works so rectified or corrected until the expiry of

six (6) months from the date of such rectification or correction. If any defects are not rectified within

a reasonable time, the Engineer may proceed to do the work at the Contractor’s risk and cost but

without prejudice to any other rights which the Owner may have against the Contractor in respect of

14.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of

such rectification or correction.

14.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations

under this clause.

15.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the

Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be responsible

for payment of all Indian duties, levies and taxes lawfully assessed against the Contractor for his

personal income & property only.

16.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the

failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or

things under the Contract, or for damage or injury caused by the alleged omission or negligence on the

part of the Contractor, his agents, representatives or his Sub-Contractors, or in connection with any

claim based on lawful demands of Sub-Contractors, workmen, suppliers or employees, the Contractor

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

shall in all such cases indemnify and keep the Owner, and the Engineer and/or his representative,

harmless from all losses, damages, expenses or decrees arising of such action.

17.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor

from all his liabilities under the Contract. Such final payment shall be made only at the end of the

Guarantee/Warranty period or after finalization of material account and final bill and till such time as

the Contractual liabilities and responsibilities of the Contractor, shall prevail. All other payments

made under the Contract shall be treated as on-account payments.

18.0 ENGINEER’S DECISION

19.0 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a

decision thereon.

19.1 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15)

days after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

19.2 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent

to the right to request arbitration. It is the intent of the Agreement that there shall be no delay in the

execution of the works and the decision of the Engineer as rendered shall be promptly observed.

20.0 POWER TO VARY OR OMIT WORK

20.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to

as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers

subject to the provisions hereinafter contained, from time to time during the execution of the

Contract, by notice in writing to instruct the Contractor to make such variation without prejudice to

the Contract. The Contractor shall carry out such variation and be bound by the same conditions as

far as applicable as though the said variations occurred in the Contract Documents. If any suggested

variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the

Engineer shall decide forthwith whether or not, the same shall be carried out and if the Engineer

confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an

extent as may be mutually agreed. Any agreed difference in cost occasioned by any such variation

shall be added to or deducted from the Contract Price as the case may be.

20.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials

are already prepared or any design, drawings or pattern made or work done as per the contract

requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

20.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement

of carrying out the alterations or additional or substituted work which either then or later on, will in

the opinion of the Contractor, involve a claim for additional payment, the Contractor shall

immediately and in no case later than thirty (30) days, after receipt of the instructions aforesaid and

before carrying out the instructions, advise the Engineer to that effect. But the Engineer shall not

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

become liable for payment of any charges in respect of any such variations, unless the instructions for

the performance of the same shall be confirmed in writing by the Engineer.

20.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing,

so to the extent of any change in the price, before the Contractor proceeds with the change.

20.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

20.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct

the Contractor, in writing, during the execution of the Contract to vary the quantities of the items or

groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in section

GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the same

conditions as though the said variations occurred in the Contract Documents. However, the Contract

Price shall be adjusted at the rates and the prices provided for the original quantities in the Contract.

21.0 CHANGE OF QUANTITY

21.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to a percentage of

the Contract price as specified in the Special Conditions of Contract.

21.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above.

22.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers

and freely exchange with them such technical information as is necessary to obtain the most efficient

and economical design and to avoid unnecessary duplication of efforts. The Engineer shall be provided

with three copies of all correspondence addressed by the Contractor to other Contractors and

Consulting Engineers of the Owner in respect of such exchange of technical information, wherever

23.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor

any order by the Owner or the Engineer for payment of money or any payment for or acceptance of,

the whole or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any

possession taken by the Engineer shall operate as a waiver of any provision of the Contract, or of any

power herein reserved to the Owner or any right to damages herein provided nor shall any waiver of

any breach in the Contract be held to be a waiver of any other or subsequent breach.

24.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any

extension of time for execution of the Works granted by the Engineer shall affect or prejudice the

rights of the Owner against the Contractor or relieve the Contractor of his obligation for the due

performance of the Contract, or be interpreted as approval of the Works done or of the equipment

furnished and no certificate shall create liability for the Owner to pay for alterations, amendments,

variations or additional works not ordered, in writing , by the Engineer or discharge the liability of the

Contractor for the payment of damages whether due, ascertained, or certified or not or any sum

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the

Owner against the Contractor.

25.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own

cost submit periodic progress reports as may be reasonably required by the Engineer with such

materials as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be in

the form and size as may be required by the Engineer.

26.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and

erected by the Contractor, the Engineer shall issue to the Contractor a Taking Over Certificate as a

proof of the final acceptance of the equipment. Such certificate shall not unreasonably be withheld

nor will the Engineer delay the issuance thereof on account of minor omissions or defects which do not

affect the commercial operation and/or cause any serious risk to the equipment. Such certificate shall

not relieve the Contractor of any of his obligations which otherwise survive, by the terms and

conditions of the Contract after issue of such certificate.

27.1 The payment to the Contractor for the performance of the works under the Contract will be made by

the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfillment by the Contractor of all his liabilities under the Contract.

27.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

28.0 Payment Schedule

28.1 Application for Payment

28.2 The Contractor shall submit application for the payment in the prescribed Performa of the Owner.

Performa for application for payment will be as prescribed.

29.1 Each such application shall state the amount claimed and shall set forth in detail, in the order of the

Payment Schedule, particulars of the Works including the Works executed at Site and of the equipment

shipped/brought on to the site pursuant to the Contract up to the date mentioned in the application

and for the period covered since the last preceding certificate, if any.

29.2 Every interim payment certificate shall certify the Contract value of the Works executed upto the date

mentioned in the application for the payment certificate, provided that no sum shall be included in

any interim payment certificate in respect of the works that, according to the decision of the

Engineer, does not comply with the Contract.

29.3 Mode of Payment

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

29.4 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank or directly

to the Contractor as per the payment schedule.

29.5 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland

transportation (including port handling), insurance and the erection portion of the Works shall be

made direct to the Contractor by the Owner.

29.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract

after signing the Contract Agreement. The payments linked with the dispatch of materials shall only be

made after production of all dispatch documents as specified in the relevant Contract conditions which

will interalia include the Material Inspection Clearance Certificate issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

C. CONTRACT SECURITY AND PAYMENTS

30.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of

the Contract in the prescribed form within fifteen (15) days of “Notice of Award of

Contract”. The performance guarantee(s) shall be as per terms prescribed.

31.1 The payment to the Contractor for the performance of the works under the Contract will be

made by the Owner as per the guidelines and conditions specified herein. All payments made

during the Contract shall be on account payments only. The final payment will be made on

completion of all Works and on fulfillment by the Contractor of all his liabilities under the

31.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment

of conditions specified thereof.

32.1 Application for Payment

32.2 The Contractor shall submit application for the payment in the prescribed proforma of the

Owner. Performa for application for payment will be as prescribed.

33.1 Each such application shall state the amount claimed and shall set forth in detail, in the

order of the Payment Schedule, particulars of the Works including the Works executed at Site

and of the equipment shipped/brought on to the site pursuant to the Contract upto the date

mentioned in the application and for the period covered since the last preceding certificate,

33.2 Every interim payment certificate shall certify the Contract value of the Works executed

upto the date mentioned in the application for the payment certificate, provided that no sum

shall be included in any interim payment certificate in respect of the works that, according

to the decision of the Engineer, does not comply with the Contract.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

34. Mode of Payment

34.1 Payment due on completion of work shall be made by the Owner through Owner’s Bank or

directly to the Contractor as per the payment schedule.

34.5.1 All payments under the Contract shall be made as stipulated in the Special Conditions of

Contract after signing the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates

by the Engineer, one for the quantum of work completed and the other for the successful

completion of quality check points involved in the quantum of work billed.

35.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. The Owner to the

Contractor shall bill all such claims regularly as and when they fall due. Such bills shall be supported

by appropriate and certified vouchers or explanations, to enable the Contractor to properly identify

such claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period, the Owner may then

deduct the amount, from any money due or becoming due by him to the Contractor under the Contract

or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

36.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all

perils detailed herein. The form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the Owner. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all time during the period

of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him

of any of his contractual responsibilities and obligations. The insurance covers to be taken by the

Contractor shall be in the joint name of the Owner and the Contractor. The Contractor shall,

however, be authorized to deal directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers. Further the insurance should be in freely

convertible currency.

36.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into

satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss by way of repairs and/or

replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The Contractor shall provide

the Owner with copy of all insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the Owner immediately after such insurance

coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in advance

regarding the expiry/cancellation and/or change in any of such documents and ensure revalidation,

renewal etc., as may be necessary well in time.

36.3 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in

transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

36.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account

and will be included in Contract Price, However, the Owner may from time to time, during the

pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in

such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract

price to the extent of reduced premia amount. The Contractor, while arranging the insurance shall

ensure to obtain all discounts on premia, which may be available for higher volume or for reason of

financing arrangement of the project.

36.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

36.6 Special Conditions of Contract details out the various insurance liabilities.

37.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

38.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

39.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or

his authorized agents, then the Contractor shall be given due extension of time for the completion of

the Works, to the extent such omission on the part of the Owner has caused delay in the Contractor’s

performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be

40.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost. The Owner shall examine the justification for such a

request for claim and if satisfied, the extent of compensation shall be mutually agreed depending

upon the circumstances at the time of such an occurrence.

41.0 FORCE MAJEURE

41.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the

Owner as the case may be, which they could not foresee or with a reasonable amount of diligence

could not have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics:

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the

other in writing of such causes.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

41.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from

any force majeure cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed due to

42.0 SUSPENSION OF WORK

42.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works

without invalidating the provisions of the Contract. Orders for suspension or reinstatement of the

Works will be issued by the Engineer to the Contractor in writing. The time for completion of the

works will be extended for a period equal to duration of the suspension.

42.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the

works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the

Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to some

default on the part of the Contractor or his Sub-Contractor.

43.0 CONTRACTOR`S DEFAULT

43.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse

or neglect to comply with any reasonable order given to him, in writing by the Engineer in connection

with the works or shall contravene the provisions of the Contract, the Owner may give notice in

writing to the Contractor to make good the failure, neglect or contravention complained of. Should

the Contractor fail to comply with the notice within thirty (30) days from the date of serving the

notice, then and in such case the Owner shall be at liberty to employ other workmen and forthwith

execute such part of the works as the Contractor may have neglected to do or if the Owner shall think

fit, without prejudice to any other right he may have under the Contract to take the work wholly or in

part out of the Contractor’s hands and re-contract with any other person or persons to complete the

works or any part thereof and in that event the Owner shall have free use of all Contractor’s

equipment that may have been at the time on the Site in connection with the works without being

responsible to the Contractor for fair wear and tear thereof and to the exclusion of any right of the

Contractor over the same, and the Owner shall be entitled to retain and apply any balance which may

otherwise be due on the Contract by him to the Contractor, or such part thereof as may be necessary,

to the payment of the cost of executing the said part of the Works or of completing the Works as the

case may be. If the cost of completing of works or executing part thereof as aforesaid shall exceed the

balance due to the Contractor shall pay such excess. Such payment of excess amount shall be

independent of the liquidated damages for delay which the Contractor shall have to pay if the

completion of works is delayed.

43.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to

pay liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

43.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time

thereof. The Contract Performance Guarantee shall be valid for the full value and for the full period

of the Contract including guarantee period.

44.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

44.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event

give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

44.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Owner, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist Owner in

maintenance, protection, and disposition of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

44.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless the Owner is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying out

and completing the Contract the Owner shall be entitled to cancel the Contract as to its incompleted

part without being in any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the Owner that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be final

and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or

the surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

45.0 FRUSTRATION OF CONTRACT

45.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance

portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

45.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason

of willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties

hereto shall be relieved from carrying out further obligations under the Contract treating it as

frustration of the Contract.

45.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done on

quantum merit_ basis, which shall be determined by mutual agreement between the parties.

46.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor

or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their

behalf in relation to the obtaining or to the execution of this or any other Contract with the Owner,

shall in addition to any criminal liability which it may incur, subject the Contractor to the cancellation

of this and all other Contracts and also to payment of any loss or damage to the Owner resulting from

any cancellation. The Owner shall then be entitled to deduct the amount so payable from any money

otherwise due to Contractor under the Contract.

RESOLUTION OF DISPUTES

47.0 SETTLEMENT OF DISPUTES

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

47.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

47.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the progress

of the Works or after its completion or whether before or after the termination, abandonment or

breach of the Contract, it shall, in the first place, be referred to and settled by the Engineer, who,

within a period of thirty (30) days after being requested by either party to do so, shall give written

notice of his decision to the Owner and the Contractor.

47.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by

the Contractor who shall proceed with the Works with all due diligence, whether he or the Owner

requires arbitration as hereinafter provided or not.

47.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

47.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after

being requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied

with any such decision, or within thirty (30) days after the expiry of the first mentioned period of

thirty days, as the case may be, either party may require that the matters in dispute be referred to

arbitration as hereinafter provided.

48.0 ARBITRATION

48.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not become

final or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

48.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the Contractor

and the Owner and the third to be appointed as an umpire by both the arbitrators in accordance with

the Indian Arbitration Act. If either of the parties fails to appoint its arbitrator within sixty (60) days

after receipt of a notice from the other party invoking the Arbitration clause, the arbitrator appointed

by the party invoking the arbitration clause shall become the sole arbitrator to conduct the

48.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act,

1940 or any statutory modification thereof. The venue of arbitration shall be Bharuch.

48.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time for making

the award. In the event of any of the aforesaid arbitrators dying, neglecting, resigning or being unable

to act for any reason, it will be lawful for the party concerned to nominate another arbitrator in place

of the outgoing arbitrator.

48.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party shall be

limited in the proceedings before such arbitrators to the evidence or arguments put before the

Engineer for the purpose of obtaining the said decision.

48.4 No decision given by the Engineer in accordance with the foregoing provisions shall disqualify him as

being called as a witness or giving evidence before the arbitrators on any matter whatsoever relevant

to the dispute or difference referred to the arbitrators as aforesaid.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

48.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out

their respective obligations under the Contract.

49.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every month, a statement covering payments claimed and the

payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner. The

Contractor shall also prepare and submit a detailed account of Owner Issue materials received and

utilized by him for reconciliation purpose in a format to be discussed & finalized with the Owner

before the award of Contract.

Signature of Contractor

Superintending Engineer

GETCO, CO, Bharuch

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications

& document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative

at Site suitably designated for the purpose of overall responsibility and coordination of the works to

be performed at Site. Such person shall function from the Site office of the Contractor during the

pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the

Payment of Wages Act (both of the Government of India) and the rules made thereunder in respect of

any employee or workman employed or engaged by him or his Sub-Contractor. He shall abide by labour

laws and others as specified in the special conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract

shall be to the account of the Contractor. Should any such inspection or registration need to be re-

arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to such

inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection, testing and

commissioning of the equipment to be supplied & erected under the Contract. The Owner shall

continue to hold the lien on all such equipment throughout the period of Contract. No material

brought to the Site shall be removed from the Site by the Contractor and/or his Sub-Contractors

without the prior written approval of the Engineer.

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in

reasonable time.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the

Owner may approve and the Owner shall give the Contractor reasonable facilities for carrying out the

4.3 In the execution of the works, no person other than the Contractor or his duly appointed

representative, Sub- Contractor and workmen, shall be allowed to do work on the Site, except by the

special permission, in writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the

Contract. Any written order or instruction of the Engineer or his duly authorized representative, shall

be communicated to the said authorized resident representative of the Contractor and the

representative shall be available at a stated address for this purpose.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the Owner

and doing work in the vicinity of the Works under the Contract. The Contractor shall also so arrange

to perform his work as to minimize, to the maximum extent possible, interference with the work of

other Contractors and their workmen. Any injury or damage that may be sustained by the employees

of the other Contractors and the Owner, due to the Contractor’s work shall promptly be made good at

the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence of any

representative or employee of the Contractor at the Site, if in the opinion of the Engineer such

employee has misconduct himself or is incompetent or negligent or otherwise undesirable and then the

Contractor shall remove such a person objected to and provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method of

work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the field

activities. Such reviews shall also not be considered as an assumption of any risk or liability by the

Engineer or the Owner or any of his representatives and no claim of the Contractor will be entertained

because of the failure or inefficiency of any such plan or schedule or method of work reviewed. The

Contractor shall be solely responsible for the safety, adequacy and efficiency of plant and equipment

and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the

safety of all persons employed by him or his Sub–Contractor and all the properties under his custody

during the performance of the work. This requirement shall apply continuously till the completion of

the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures, wherever

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule for

the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to the

Contractor’s works and the Contractor shall be responsible for complete restoration of the damaged

works to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances

and other payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under

any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour

Regulation Abolition Act or any other law due to act of omission of the Contractor, the Owner may

make such payment and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at

site, land for Transmission of Contractor’s field office, workshop, stores, etc. required for execution of

the Contract. Any such temporary Transmission shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and

unless the Contractor has handed over the vacant possession of land allotted to him for the above

purpose, the payment of his final bill shall not be made.

13.2 Electricity:

Where power supply is available with the Owner for Transmission purpose the same will be provided at

the job site at one point of the distribution system as may be decided by Engineer. Electricity

furnished will be 440 volts, 3 phase, 50 cycles and 230 volts, 1 phase, 50 cycles. Each Contractor shall

provide and install all necessary transformers, switchgears, wiring fixtures, bulbs and other temporary

equipment for further distribution and utilization of energy for power and lighting and shall remove

the same on completion of the work. Should, however, electricity be used in the Contractor’s

labour/staff colony, the power so consumed shall be charged at the prevailing tariff rate of the GUVNL

as prevalent for that area at the time of award of work; the supply may be withdrawn if the power is

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

used for purposes other than for the work of the project and the Contractor shall not be entitled to

any claim whatsoever on account of any such action taken by the Engineer. For this purpose,

contractor shall have to apply to DISCOM for separate temporary connection on his name.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the Transmission equipments; tools, tackles and scaffoldings required

for pre-assembly, erection, testing and commissioning of the equipment covered under the Contract.

He shall submit a list of all such materials to the Engineer before the commencement of work at Site.

These tools and tackles shall not be removed from the Site without the written permission of the

14.3 The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personnel shall be trained in

administering first-aid.

14.4 Cleanliness

14.4.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and free from

rubbish, debris etc. during the period of Contract. The Contractor shall employ enough number of

personnel to keep the work area clean. Materials and stores shall be so arranged to permit easy

cleaning of the area. In areas where equipment might drip oil and cause damage to the floor surface,

a suitable protective cover of a flame resistant, oil proof sheet shall be provided to protect the floor

from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control

points will be established and marked by the Engineer at site at suitable points. These points shall be

used as datum for the works under the Contract. The Contractor shall inform the Engineer well in

advance of the times and places at which he wishes to do work in the area allotted to him so that

suitable datum points may be established and checked by the Engineer to enable the Contractor to

proceed with his works. Any work done without being properly located may be removed and/or

dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable

materials shall be stored away from the Transmission and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire

fighting. Enough of such trained personnel must be available at the Site during the entire period of the

The Contractor shall have total responsibility for all equipment and materials in his custody/stores,

loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

arrangements ensure the protection of all materials, equipment and works from theft, fire, pilferage

and any other damages and loss.

18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment erected by the Contractor shall

be carried out in presence of contractor and is deemed considered as part of the work completion. If it

is anticipated that the above test may prolong for a long time, the Contractor’s workmen required for

the above test shall always be present at Site during such tests and trials.

19.0 MATERIALS HANDLING AND STORAGE

19.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,

unloaded, transported and stored in the storage spaces by the Contractor.

19.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of

any damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor

shall submit to the Engineer every week a report detailing all the receipts during the week. However,

the Contractor shall be solely responsible for any shortages or damages in transit, handling and / or in

storage and erection of the equipment at Site. Any demurrage, wharf age and other such charges

claimed by the transporters, railways etc, shall be to the account of the Contractor. For shortages of

any materials issued by the GETCO for the work, recovery shall be made from you, on the basis of

prices of the materials (prevailing on the date of settlement of materials account) plus 15% supervision

charges plus GST as applicable.

19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment

materials received by him for the purpose of erection and keep such record open for the inspection of

the Engineer in-charge.

19.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment stored

shall be properly protected to prevent damage either to the equipment or to the floor where they are

stored. The equipment from the store shall be moved to the actual location at the appropriate time so

as to avoid damage of such equipment at Site.

19.5 All electrical panels, control gears, motors and such other devices shall be properly dried by heating

before they are installed and energized. Motor bearings, slip ring, commutators and other exposed

parts shall be protected against moisture ingress and corrosion during storage and periodically

19.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation resistance

at least once in three months from the date of receipt till the date of commissioning and a record of

such measured insulation values maintained by the Contractor. Such records shall be opened for

inspection by the Engineer.

19.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected

and stored in a suitable manner to prevent damage or deterioration in quality by storage.

19.8 All the materials stored in the open or dusty location must be covered with suitable weatherproof and

flame proof covering material wherever applicable.

19.9 If the materials belonging to the Contractor are stored in areas other than those earmarked for him,

the Engineer will have the right to get it moved to the area earmarked for the Contractor at the

Contractor’s cost.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

19.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment,

which require indoor storage. Normally, all the electrical equipment such as motors, control gears,

generators, exciters and consumables like electrodes, lubricants etc. shall be stored in the closed

storage space. The Engineer, in addition, may direct the Contractor to move certain other materials,

which in his opinion will require indoor storage, to indoor storage areas, which the Contractor shall

strictly comply with.

20.0 TRANSMISSION MANAGEMENT

20.1 The field activities of the Contractors working at Site, will be coordinated by the Engineer and the

Engineer’s decision shall be final in resolving any disputes or conflicts between the Contractor and

other Contractors and the tradesmen of the Owner regarding scheduling and coordination of work.

Such decision by the Engineer shall not be a cause for extra compensation or extension of time for the

20.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be

designated by the Engineer. The Contractor shall attend such meetings and take notes of discussions

during the meeting and the decision of the Engineer and shall strictly adhere to those decisions in

performing his works. In addition to the above weekly meeting, the Engineer may call for other

meetings either with individual Contractors or with selected number of Contractors and in such a case

the Contractors if called, will also attend such meetings.

20.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his

works in accordance with the specified Transmission schedule. If at any time, the Contractor is falling

behind the schedule, he shall take necessary action to make good for such delays by increasing his

work force or by working overtime or otherwise accelerate the progress of the work to comply with

the schedule and shall communicate such actions in writing to the Engineer, satisfying that his action