Rate Contract of Empanelment of Agencies to provide end to end DPDP Compliance Services on behalf of various Govt. Departments Organizations

(To be submitted by the bidder on its letter head)

Managing Director

Haryana State Electronics Development Corporation Limited (HARTRON)

SCO 111-113 Sector 17 B, Chandigarh. 160017

Subject: e-Tender/Hartron/TDS/2026-27/15

I/We hereby tender for the ______________________________________________ and provision of services during the warranty period, as per the specifications given in this Tender document within the time specified and in accordance with the specifications and instructions. Mentioned below are the rates quoted in the prescribed format are FOR destination inclusive of all taxes: -

Code Service Line Unit Basic Rate (Rs.) GST %

SL-01A Gap Assessment — Small Dept (< 1000 staff) Per engagement 0.18

SL-01B Gap Assessment — Medium Dept (1000-5000 staff) Per engagement 0.18

SL-01C Gap Assessment — Large Dept (> 5000 staff) Per engagement 0.18

SL-01D Annual Re-Audit (SDF) Per dept / per year 0.18

SL-02A DPO-as-a-Service (Shared) Per dept / per month 0.18

SL-02B DPO-as-a-Service (Dedicated) Per dept / per month 0.18

SL-03A CMP SaaS — Small (up to 1L users) Per dept / per year 0.18

SL-03B CMP SaaS — Medium (1L-5L users) Per dept / per year 0.18

SL-03C CMP SaaS — Large (> 5L users) Per dept / per year 0.18

SL-03D CMP Implementation (one-time) Per engagement 0.18

SL-04A Data Discovery — Small (up to 10 TB) Per engagement (one-time) 0.18

SL-04B Data Discovery — Medium (10-100 TB) Per engagement (one-time) 0.18

SL-04C Data Discovery — Large (> 100 TB) Per engagement (one-time) 0.18

SL-04D Data Discovery — Annual Licence / Scan Per dept / per year 0.18

SL-05A Training — e-Learning per learner per module Per learner per module 0.18

SL-05B Training — In-person workshop Per training day (≤30 pax) 0.18

SL-05C LMS Hosting (annual) Per dept / per year 0.18

SL-06A Breach Response — Annual Retainer Per dept / per year 0.18

SL-07 (A) Personal Data Access Assurance:Per department engagement (< 5000 users) Per engagement 0.18

SL-07 (B) Personal Data Access Assurance: Per department engagement (5000-10000 users) Per engagement 0.18

SL-07 (C) Personal Data Access Assurance: Per department engagement (> 10000 users) Per engagement 0.18

SL-08(A) Data Loss Prevention Solution Per department engagement (< 5000 User) Per engagement 0.18

SL-08(B) Data Loss Prevention Solution Per department engagement (< 5000-10000 User) Per engagement 0.18

SL-08(C) Data Loss Prevention Solution Per department engagement (< 10000 User) Per engagement 0.18

SL-09(A) Personal Data intelligent Processing Guard (Per department engagement (<= 1 AI Platform) Per engagement 0.18

SL-09(B) Personal Data intelligent Processing Guard (Per Department engagement 2-5 AI Platform) Per engagement 0.18

SL-9(C) Personal Data intelligent Processing Guard (Per department engagement >= 5-10 AI Platform) Per engagement 0.18

SL-10(A) Database Activity Monitoring Solution Per department engagement (<= 5 Databases) Per engagement 0.18

SL-10(B) Database Activity Monitoring Solution Per department engagement 20-50 Databases) Per engagement 0.18

SL-10(C) Database Activity Monitoring Solution Per department engagement > 100 Databases) Per engagement 0.18

SL-11(A) Digital Personal Data Access Gateway Solution ( Per department engagement (< 5000 user) Per engagement 0.18

SL-11(B) Digital Personal Data Access Gateway Solution (Per department engagement (5000-10000 user) Per engagement 0.18

SL-11(C) Digital Personal Data Access Gateway Solution (Per department engagement (>10000 user) Per engagement 0.18

BUNDLE All Service Lines — Annual Bundle (per dept) Per dept / per year 0.18

The bid found in any other currency shall be summarily rejected.

No upward revision shall be allowed in the case of any fluctuation in the foreign currency

1. Period of Delivery: We do hereby undertake that in the event of acceptance of our bid, the supply of mentioned items will be completed within stipulated delivery period as motioned in RFP from the date of issues of purchase order unless otherwise specified in the purchase order.

2. Terms of Delivery: The landed prices quoted are inclusive of applicable taxes and duties.

3. We agree to abide by our offer for a period of 180 days from the date fixed for opening of the “Pre-Qualification cum Technical bids” and that we shall remain bound by a communication of acceptance within that time.

4. We hereby certify that we have read and understood the terms and conditions applicable to the bidder and we do hereby undertake to supply as per these terms and conditions.

5. Validity of commercial bid: should be 180 days from the date of opening of commercial offers

6. A company and the person signing the bid/offer is the constituted attorney.

NOTE: Delete whatever is not applicable. All corrections/deletions should invariably be duly attested by the person authorized to sign the bid/offer document.

We certify that the rates quoted above are our best and final rates for the HARTRON Rate Contract, inclusive of all costs except GST, and shall remain valid for the contract period as stated in this RFP.

Yours Sincerely,

Authorized Signatory (ies)[In full and initials]: ___________________________

Name and Title of Signatory (ies): _________________________________

Name of Bidding Company/Firm: ____________________________________

Address: ____________________________________ (Affix the Official Seal of the Bidding Company)

Code Service Line Unit Rate (Rs.) GST %

SL-01A Gap Assessment — Small Dept (< 1000 staff) Per engagement 0.18

SL-01B Gap Assessment — Medium Dept (1000-5000 staff) Per engagement 0.18

SL-01C Gap Assessment — Large Dept (> 5000 staff) Per engagement 0.18

SL-01D Annual Re-Audit (SDF) Per dept / per year 0.18

SL-02A DPO-as-a-Service (Shared) Per dept / per month 0.18

SL-02B DPO-as-a-Service (Dedicated) Per dept / per month 0.18

SL-03A CMP SaaS — Small (up to 1L users) Per dept / per year 0.18

SL-03B CMP SaaS — Medium (1L-5L users) Per dept / per year 0.18

SL-03C CMP SaaS — Large (> 5L users) Per dept / per year 0.18

SL-03D CMP Implementation (one-time) Per engagement 0.18

SL-04A Data Discovery — Small (up to 10 TB) Per engagement (one-time) 0.18

SL-04B Data Discovery — Medium (10-100 TB) Per engagement (one-time) 0.18

SL-04C Data Discovery — Large (> 100 TB) Per engagement (one-time) 0.18

SL-04D Data Discovery — Annual Licence / Scan Per dept / per year 0.18

SL-05A Training — e-Learning per learner per module Per learner per module 0.18

SL-05B Training — In-person workshop Per training day (≤30 pax) 0.18

SL-05C LMS Hosting (annual) Per dept / per year 0.18

SL-06A Breach Response — Annual Retainer Per dept / per year 0.18

SL-07 (A) Personal Data Access Assurance:Per department engagement (< 5000 users) Per engagement 0.18

SL-07 (B) Personal Data Access Assurance: Per department engagement (5000-10000 users) Per engagement 0.18

SL-07 (C) Personal Data Access Assurance: Per department engagement (> 10000 users) Per engagement 0.18

SL-08(A) Data Loss Prevention Solution Per department engagement (< 5000 User) Per engagement 0.18

SL-08(B) Data Loss Prevention Solution Per department engagement (< 5000-10000 User) Per engagement 0.18

SL-08(C) Data Loss Prevention Solution Per department engagement (< 10000 User) Per engagement 0.18

SL-09(A) Personal Data intelligent Processing Guard (Per department engagement (<= 1 AI Platform) Per engagement 0.18

SL-09(B) Personal Data intelligent Processing Guard (Per Department engagement 2-5 AI Platform) Per engagement 0.18

SL-9(C) Personal Data intelligent Processing Guard (Per department engagement >= 5-10 AI Platform) Per engagement 0.18

SL-10(A) Database Activity Monitoring Solution Per department engagement (<= 5 Databases) Per engagement 0.18

SL-10(B) Database Activity Monitoring Solution Per department engagement 20-50 Databases) Per engagement 0.18

SL-10(C) Database Activity Monitoring Solution Per department engagement > 100 Databases) Per engagement 0.18

SL-11(A) Digital Personal Data Access Gateway Solution ( Per department engagement (< 5000 user) Per engagement 0.18

SL-11(B) Digital Personal Data Access Gateway Solution (Per department engagement (5000-10000 user) Per engagement 0.18

SL-11(C) Digital Personal Data Access Gateway Solution (Per department engagement (>10000 user) Per engagement 0.18

BUNDLE All Service Lines — Annual Bundle (per dept) Per dept / per year 0.18