LABOUR CHARGES FOR LOADING UNLOADING TRANSFORMER AT TMS UNDER RRD (3RD ATTMEMPT)

2 Estimated cost in Rs. 5,00,000=00

3 Tender Fee in Rs. ( non-refundable) 500 + 90 =590

4 Earnest Money Deposit amount in Rs. 5000=00

(1 % of Tender Amount)

સર ુ લર નંબર . .ુ વી.એન.એલ./ટક-૩/ડ .ઈ.-૧/૧૫૮૬ તા. ૦૪.૧૦.૨૦૨૩ અ ુ સાર ટ ડર ફ RTGS / NEFT ારા

ા ટ ક ચેક ારા ભરપાઈ કર શકાશે નહ .) તેમજ ઈ.એમ.ડ . (EMD) RTGS / NEFT ારા ઓનલાઈન અથવા .

૧૦૦૦૦=૦૦ ( ક પીયા દસ હ ર ુ ધી....) રોકડથી ભરપાઈ કરવાની રહશે. (ઈ.એમ.ડ . (EMD) ડ મા ડ ા ટ ક ચે ક

FOR RTGS PAYMENT BANK ACCONT DETAILS

Name of Company PGVCL

Name of Bank & Branch Name SBI – Gymkhana Branch Rajkot

Account no of Rural Division

(Non Operative Account)

IFSC Code SBINO060070

5 On line ( e-tendering ) tender / offer 29.08.2024 UPTO 18:00

submission last Date (This is mandatory ) HOURS

6 Date of opening of On Line/Off Line Technical Bid at Date: 30.08.2024 @ 11:00 AM

7 Date of on line opening of On Line /Off Line Price bid, Date 31.08.2024 @ 11:00 AM

: (if possible)

8 Validity of Bid 180 DAYS

Executive Engineer

Rajkot Rural Division

Sr. Particulars Page

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

4 SECTION III: General Instructions to the

successful bidder

5 SECTION IV :TERMS & CONDITIONS REGARDING

INDUSTRIAL LAWS AND OTHER RELATED MATTERS

6 SECTION V : TAXES

7 SECTION VI : General Terms & Conditions

8 SECTION VII : Annexure I to XI, BG Formats for

EMD and, SD, Agreement and Indemnity Bond

9 SECTION VIII Schedule B

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer Rajkot Rural Division,

PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate office at

Nanamava Main Road, Laxminagar, Rajkot. With expression shall unless

repugnant to the context include its permitted assigns or successor /

authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender

has been accepted by the PGVCL for award of the contract and shall include

his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to

act as Engineer-in-Charge to supervise the work – for the purpose of the

1.4 The "Specification" shall mean the tender forming a part of the contract along

with Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the

bidder that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL

with the contractor and shall include the commercial technical and general c

conditions, schedules, drawings and any other conditions specifically agreed

between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract

1.8 The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the PGVCL and calculated from the

quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of I

issue of "Order" and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to

time to inspect the works under the contract and/or duly authorized

representative of the PGVCL “Letter of Award” shall mean the official notice

issued by the PGVCL notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been

1.13 “Month” shall mean the calendar month day or days unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 LT means Low Tension,

1.17 U/G means Under Ground

1.18 Electricity Rules: - All the works shall be carried out in accordance with latest

rules under Electricity Act-

1.19 Testing: - After completion of work execution required Tests are to be taken

in presence of Engineer in Charge whenever required.

Sign & Stamp of the Bidder

1.20 Definition of “Similar work” for overhead network: Erection of overhead

electric Network up to voltage level 22 KV

1.21 Definition of “Similar work” for underground network: Laying of HT / LT

Underground Power cable network for Distribution system.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.11 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and

having experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work, along with satisfactory work

completion certificate regarding execution of work, including work order

outward number along with its value, from order issuing authority, for last

(three Years) _ ending last day of month previous to the one in which

tenders are invited., of any DISCOM of GUVNL or any Govt. / Private

DISCOM of any state of India. The work executed through open / advertised

tender shall only be considered for experience of work. The work done

through limited tender shall not be considered for experience.

These bidders will be considered as an experience bidder.

2.12 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and

not possessing any experience of erection & maintenance of overhead

HT/LT lines, Transformers, underground cable work can also participate in

tender for erection & maintenance of overhead HT/LT lines, Transformers,

underground cable work.

These bidders will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of

Work Orders for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a

sum of Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 Type test certificates for Cable Box, Straight through Joints (In Case of UG

Work Involved).

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

 Contractor must have vender registration of PGVCL and they must

quote vender registration no. In each tender.

Sign & Stamp of the Bidder

3.0 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO

3.1 Bidders willing to participate in tender will have to get themselves registered

on website www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate /

Digital Signature as per Information technology Act 2000 using which they

can sign their electronic bids. Bidders can also procure the same from (n)

code solutions, a division of GNFC Ltd., who are licensed certifying authority

by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in

the tender document.

3.3 For details regarding digital certificate and related training the below

mentioned address may be contacted

(n) Co de Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev,

E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new

digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender

submission date and time as mentioned in this tender details table no1.

After tender submission date and time, bidder cannot edit their offer

submitted in any case. No written or online request in this regard shall be

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in

Electronic format on website www.nprocure.com before the validity period

mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case

Sign & Stamp of the Bidder

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND

SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender Document in

detail in order to comply with PGVCL’s requirements including but not limited

to the Tender fees, EMD and deadlines, selection criteria, selection

methodology, scope of work, and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents

and fully inform himself as to all the conditions and matters which may in any

way affect the Work or the cost thereof. If any Bidder finds discrepancies or

omissions in the specifications and documents or is in doubt as to the true

meaning of any part, he shall at once request in writing in advance before

filling in the tender, within the time limit as per Table no 1, for an interpr

etation/clarification by the PGVCL Rajkot Rural Division office. Then The

PGVCL Rajkot Rural Division office will issue interpretation and clarifications

as he may think fit of such interpretations and clarifications, the Bidder may

submit his bid but within the time and date as specified in the Table no1.

All such interpretations and clarifications shall form a part of the

specifications and documents, and accompany the bidder's proposal.In case

of difference of opinion about interpretation of specification etc. the decision

of Executive Engineer, Rajkot Rural Division will be final and shall be binding

to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s)

or his representative(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this

RFP Document and provide accurate information to the best of their

knowledge without misleading PGVCL to be considered for participation in

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum /

Amendment in the Tender Document till due date of online / off line

submission and thereafter. No separate information shall be sent in this

regards and also not publish in newspaper.

5. TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST

Rules in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table,between the dates

mentioned in Table no 1 ,by cash& DD if total amount of Tender fees plus

mentioned in Table no 1 ,by cash& DD if total amount of Tender fees plus

applicable GST is less than Rs 10,000/- or only by Demand Draft (DD), if the

said amount is more than Rs 10,000/-, in favour of the Paschim Gujarat Vij

Company Limited payable at Rajkot on any Nationalized /Scheduled banks

Sign & Stamp of the Bidder

Tender Fees Present rate of

Sr. No Tender Amount

Above Rs 5,00,000/-

Above Rs10,00,000/-

Above Rs25,00,000/-

5.2 The tender fees once paid for tender document will not be refunded under

any circumstances or not transferred to other bidder.

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1 ,by cash if

total amount of EMD is less than Rs 10,000/- or by Demand Draft (DD),if the

total amount of EMD is less than Rs 10,000/- or by Demand Draft (DD),if the

said amount is more than Rs 10,000/-, in favour of the Paschim Gujarat Vij

Company Limited payable at Rajkot on any Nationalized /Scheduled banks or

by Bank guarantee from any Nationalized/Scheduled nationalized bank

decided by Government of Gujarat time to time only. The EMD Amount is

% of the Tender Estimated Cost.

6.2 Themoney receipts of payment of Tender fees and EMD or DD for tender

fees &EMD should be submitted in sealed cover & This cover shall be clearly

marked “Tender fees & EMD Cover for Tender no. 1184 along with the name

and stamp of bidder.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will

be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned

after the said bidder pays the security deposit and signs the contract

6.5 If the successful bidder fails to submit a Security Deposit within 15days from

the date of LOA of the contract or fails to sign the contract agreement then

the EMD amount will be forfeited in favour of PGVCL without any notice or

and action for “Stop deal” will be initiated as decided by tender inviting

6.6 Nointerestwill be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New

Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997

for Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced/attached in place of EMD documents as per the

Tender Terms and Conditions.

Sign & Stamp of the Bidder

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration

with NSIC/DGS&D, Registration Certificates for the item under Tender will be

eligible for exemption from payment of EMD on submission of attested

copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration

Certificates and UdhyogAdhar Certificate/Memorandum in EMD Cover. The

Certificates should indicate the manufacture/service/works of items/work

offered. This benefit of exemption will not be admissible if they take part in

the tender indirectly either through their dealers, agents, distributors or other

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not

Eligible for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will also be made.

7. In case of On line Tenders

7.1 Technical & Commercial Bid cover:

Following documents are mandatory and to be in submitted through sealed

This cover should be clearly marked “Technical & Commercial Bid

Cover for Tender no. 1184 ” along with the name and stamp of bidder

1. AttestedCopy of successful work Completion certificate, as mentioned on

page no5 point no 2.11 of this document.

2. Attested copy of Memorandum of Association or partnership deed.

3. Attested copy of document showing P.F. Number obtained by the

4. Attested copy of power of attorney if any for signing the bid documents.

5. Attested copy of latest solvency certificate issued by Nationalized or

scheduled bank.

6. Attested Copy of registration Number under Shop and Estt. Act (If as case

may be applicable)

7. Copy of PF Code Number allotted by concerned PF Authority

8. Copy of Labour License (If as case may be applicable)

9. Copy of Registration under ESIC (If as case may be applicable)

10. All Annexures of this tender documents , duly signed by the bidder, in

chronological order only

11. Certificate – A

12. Copy of Tender Document duly signed and stamped on each page.

13. Type test certificates for Cable Box, Straight through Joints (In Case of UG

Work Involved).

14. The contractor shall have a separate provident fund code of RPFC and the

Contractor who do not possess separate P.F. Code shall not be considered

for acceptance of tender.

Sign & Stamp of the Bidder

15. Contractor has to submit such certificate showing separate P.F. Code

along with tender.

16. List of available safety gadgets, as per annexure XI, with the bidder.

17. Copy of documents mentioned in sr. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.21 The bidder must clearly quote their rates in Schedule – B of this tender, in

percentage above than, below than or equal to, the tender rate in figure as

well as in words. The bidder should specify whether the quoted rates are

with or without prevailing taxes, if applicable, in force at that time, The bidder

must work out the total price of their tender offered accordingly and the total

amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at liberty

to decide the matter as it deem fit.

7.22 In case of non SOR rate, Item wise rate should be mentioned and item wise

rate will be consider for the lowest party.

7.23 Further bidders, for “On line tenders”, are requested to submit price –

bid on-line only and not to submit the price bid in physical form. This is

mandatory. If price bid is submitted in physical form, same will not be opened

and only on-line submitted price bid will be considered for evaluation.

In On Line price Bid, GST is to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning

any reasons thereof.

8. In case of Off line Tenders

8.1 Technical Bid cover

8.1.1 All the documents as specified in Section I sr no. 7.1are mandatory and to

be in submitted through sealed cover. This cover should be clearly

marked “Technical Bid Cover for Tender no. 1184 ” along with the name

and stamp of bidder

8.2 Commercial / Price Bid cover:

8.2.1 All the documents as per Section 1 sr no 8.22&8.23 are mandatory and

should be submitted in sealed cover. This cover shall be clearly

marked “Commercial Bid Cover for Tender no. 1184 ” along with the

name and stamp of bidder

8.2.2 The bidder must clearly quote their rates in Schedule – B, attached with this

tender, in percentage above than, below than or equal to, the tender rate in

figure as well as in words. The bidder should specify whether the quoted

rates are with or without prevailing taxes, if applicable, in force at that time,

The bidder must work out the total price of their tender offered accordingly

and the total amount should be clearly written in words & figure, in case of

and the total amount should be clearly written in words & figure, in case of

any discrepancy whatever written in words shall prevail. Company shall at

liberty to decide the matter as it deem fit.

8.2.3 In case of non SOR rate, Item wise rate should be mentioned and item wise

rate will be consider for the lowest party.

Sign & Stamp of the Bidder

8.2.4 No deviation in terms & condition in Schedule-B and Technical Specification

will be entertained. All the documents related to this Tender shall be final and

binding to all the bidders. Any ignorance for this shall not relieve the

contractor from their contractual liability arising as per Tender documents.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified

for the bidding. Hence bidders should ensure themselves of their credentials

before submitting their offer.

11. Executive Engineer, PGVCL, Rajkot Rural Division reserves the right to

spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed

period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in

Table1, PGVCL may, for any reason, whether at its own initiative or in

response to a clarification requested by a respective bidder, modify the

bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure

website in case of on line tender, PGVCL will bear no responsibility or liability

arising out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will

be given due consideration by the bidders while they submit their bids and

invariably enclose such documents as a part of the bid.

SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and

no any further communication in the matter will be entertained.

The Bidders must ensure that all the Annexures are completely filled in their

tenders and the information called for is given in totality. A set of complete

tender documents is required to be submitted duly signed and stamped by

authority competent to sign on behalf of bidder on each page as a token of

unconditional acceptance to the conditions of various clauses of tender

documents. The bidder's bid and the documents attached there to shall be

considered for forming part of the contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission)

and PGVCL web site www.pgvcl.com (For view & down load only).

14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. Both

these covers, as mentioned in this section point no 6.2, 7.11, should be

submitted in one main cover, this cover shall be clearly marked “EMD

Cover, Technical _Commercial bid covers for Tender no. 1184 ”along

with the name of the Bidder and his address.

Sign & Stamp of the Bidder

 This main cover must be submitted physically, within time limit as mentioned in

table no1 sr. no. 8, by registered Post A.D. or Speed Post only,

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed, to

following address:

Superintending Engineer / Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Rajkot Rural Division,

Address: Rajkot Rural Division, Old Power house compound, Kanak Road, Opp.

Kaveri Hotel, Rajkot.

 Price bids to be submitted ON LINE only before time limit specified in

“Tender Details” Table no1 of this document.

14.3 For “Off Line Tenders”

14.31 Tender Papers & Specifications may be down-loaded from PGVCL web site

www.pgvcl.com (For view & down load only).

14.32 The bidder has to follow instruction given in this section point no 4 to 8. All

these three covers, as mentioned in this section point no 6.2, 7.11, 8.2 ,should

be submitted in one main cover, this cover shall be clearly marked “EMD

Cover, Technical , Commercial bid covers for Tender no.

__________”along with the name of the Bidder and his address.

This main cover must be submitted physically, within time limit as mentioned in

table no1,by registered Post A.D. or Speed Post only, “NO

COURIER SERVICE OR HAND DELIVERY” will be allowed, to following

Superintending Engineer / Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

________ Circle/Division, Address: __________.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep himself

fully informed about all which may, in any way, affect the work, or cost

thereof. The bidder should sign on each page of tender documents , as

mentioned in Section 1 point no. 2.15, filure to furnish the required

information or submission of tender not as per the specification will be at the

Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in

Sign & Stamp of the Bidder

15.3 f any bidders firm or/and partner or proprietary firm anywhere in companies

(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are

under criminal investigation for any kind of fraud for public and theft of

material or/and with handlings the material and any civil and/or criminal case

pending at any stage than offer of such bidder /firm will be out rightly

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out

in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-

tendering) and physically submitted documents of bidder, offer of the same

shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or

manuscript in the bid shall be ignored and will not be considered authentic

unless same are signed with Bidder's Stamp/Seal as mentioned in Section

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in

any case which are received after due date and time of the receipt of

tender irrespective of delay due to postal services of any other reasons

and company shall not assume any responsibility for late receipt of

tender. Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other

language shall be accompanied by its translation in English. Failure to

comply with this may disqualify a bid. In the event of any discrepancy in

meaning, the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of

the person or persons making the bid and must be signed and sealed by the

bidder with his usual signature. The name of all persons signing should also

be typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the

Secretary or other person or persons authorized to bid on behalf of such

corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President',

'Managing Director' 'Secretary', 'or other designation without disclosing his

principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of

the person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender

documents & then they have to submit this tender documents.

Sign & Stamp of the Bidder

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for

opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price

quoted by each bidder in his bid for the complete scope of works including

all duties and Taxes ,.will be evaluated by the PGVCL to ascertain the

best and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

prevail. If there is discrepancy between the unit price and the total price

which is obtained by multiplying the unit price and quantity, or between sub-

total and the total price, the unit or sub-total price shall prevail, and the total

price shall be corrected. In case of discrepancy between sub-total price

obtained by adding various prices in the schedule and the sub-total price

indicated for that particular schedule, the sub-total obtained by addition of

various arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of

the prices arrived at from various schedules, identified for that purposes, in

the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful

bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder

offering the lowest evaluated bid in conformity with requirements of these

specifications and documents and PGVCL shall be the sole judge in this

regard and subject to the provisions of these instructions to bidders and

other terms and conditions detailed out in these documents and

specifications. A responsive bid is one which accepts all terms and

conditions of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties

in line with the terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Rajkot Rural Division office may

ask bidder to submit required documents other than mentioned in section I

Point no 2.2, if required.

Sign & Stamp of the Bidder

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of

this Tender consist 365 Days. The commencement date of Order shall be

Date of issue of the Order.

25. Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular

quoted item. Such conflict of interest can lead to anti-competitive practices

to the detriment of Procuring Entity’s interests. The bidder found to have a

conflict of interest shall be disqualified. A bidder may be considered to

have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake

from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However, this

does not limit the inclusion of the components/ sub- assembly /

assemblies from one bidding manufacturer in more than one bid.

f) incases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two

manufacturers or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorise only one agent/ dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian

agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract

that is the subject of the Bid;

h) incase of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/ management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/ common business/ management units in same/ similar

line of business.

i) Bidder shall not act in contravention/ violation to the provisions of

competition act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders for particular quoted item, as

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom all

reference shall be made to expedite

technical co-ordination.

7 Office Address

Stores Address where materials issued

by PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of

16 Nos of Labours Insured in this policy_______

labours in the name of bidder

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge

and belief. If any information found to be concealed, suppressed or incorrect at later

date, our tender shall be liable to rejected and our company debarred from

executing any business with PGVCL.

Sign & Stamp of the Bidder

SECTION II Schedule A:

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual

Cable/Conductor length. Cable length must be measured before laying.

Cable joints are to be done as per requirement only and length of cable must

be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls,

roads, sewers, drains, pipes, cables, structures, places and things shall be

reasonably secured against risk of injury and shall be carried out to the

satisfaction of the authorities concerned. However, if any, damages to

existing services made, Contractor shall arrange and pay for any necessary

repair, to make good the damages.

4. When the excavation of the trenches has been accurately executed, the

contractor shall inform engineer in-charge for approval. Lying of cables shall

not be started until engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC

Pipes having _both sides smooth surfaces, 25.4 mm thick , 152.4 mm inner

diameter, 1000 mm long and well cured and good quality;Sand from river

bed, H DPE Pipes, GI Pipes and sundries material if any (As per Schedule B)

are to be supplied by Bidder at his own Cost. All such material must be

approved from concerned Engineer-in-charge before utilization and it must

be ISI marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand

filling in Trench must be done as mentioned in Schedule B. Megger test of

Cable must be taken in presence of Engineer-in-charge before laying and

Bidder has to maintain separate Records duly signed by Engineer-in-Charge

for each results. After laying the Cable in trench it is to be covered with half

round pipe of RCC as prescribed in Schedule B and approved sample. Each

Half round Pipe must be marked with “PGVCL” with solid Red Colour on

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to

lay Cable in the stretch on small pulleys kept in the Trench so that it can be

prevented from any scratches on Cable. Drum must be fixed on Drum

Machine while stretching and to be kept on one end of Trench for smooth

8. After completion of laying as above, remaining trench must be filled with

sand. Leveling with Road is to be done after complete sand filling. No any

stones or any other debris are to be utilized in filling of Trench. The

contractor shall dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE)

shall also be laid. The warning tape shall be printed in RED letter (IN

ENGLISH AS WELL AS GUJARATI) as “CAUTION: 11000 VOLTS

PGVCL CABLE” and to be placed at about 300 mm To 450 mm depth

from ground level along the route of cable.

10. Trench route is to be made as per instructions of concerned Engineer-in-

Charge and then laying of cable in this trench accordingly.

Sign & Stamp of the Bidder

11. Cable Laying with Mechanical Boring across the Road without disturbing the

asphalt is to be done instructions of concerned Engineer-in-Charge with prior

approval and work is to be executed as per Specifications in Schedule B

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab

Type test certificate not older than Seven years and as per relevant IS

13573:2011 with latest amendment if any along with sample before

installation of cable kit at concern Division office. GTP is to be submitted with

13. If any Hard Rock area is encountered during the digging of Trench, Bidder

must have all the modernized equipment i.e. Erath Cracker JCB etc. to

execute the required Trench. Such area must be certified by a formation of

Committee at Division Level headed by Executive Engineer and to be

executed in presence of Engineer-in Charge.

IS 12184-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per

specifications in Schedule B The marker should incorporate the following

relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves,

road crossing, Cable Joints etc. of cable route as per requirement over and

above specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost

and Risk after successful completion and Execution of work. Otherwise

Recovery will be proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints,

testing must be carried out with help of Voltage Surge Testing Kit as per IE

Act by applying 22 KV for continuous Five Minutes and Cable must hold the

satisfactory Results. Bidder must have such testing facility. Following Pre

commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of

KV DC for one minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of

any theft of PGVCL allotted material, then PGVCL will recover the cost of

such material from Bidder as per the prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the

Sign & Stamp of the Bidder

20. During Execution of work for Trench and Cable Laying authorized

representative of Bidder who is in knowledge of Engineer-in-Charge must

remain present.

Bidder must have to submit the List of all related Equipment and Testing

facility necessary for the Tendered work while quoting the Bid.

21. PGVCL reserves the right to change/modify/alter/addition in condition in case

of any dispute and holds the power to decide the final verdict.

22. GST as per prevailing rates are applicable to Bidder for this work.

23. In case of any Disputes, Superintending Engineer of Concerned area is the

final Authority to take any Decision.

24. Work may be required to be executed in any 66/132/220KV Sub-Stations

25. Necessary shutdown for connection/jumper of UG cable with existing

network will be provided as per availability or convenience of the PGVCL

which shall be acceptable to the contractor & contractor shall try to complete

the work in minimum time.

26. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at

Contractor’s cost.

27. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-

15 and PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual

Conductor length. Conductor length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation

of Fabrication must be done as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE

Standards. The Coal and Salt composition must be followed as per rules.

The Earth Pit must be kept at a distance mentioned in Standard form the

Pole. Earth Pit must be as per Drawing.

4. Concreting of Poles/Guys are to be carried out as per site situation and as

per instructions of Engineer –In-Charge.

5. Construction of Transformer Structure must be as per standard with all

required accessories like LA, Box and Fuse etc.

6. Delta Type Three Earthingare compulsory for each Transformer Centre.

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

Wherever required, Guarding as per standard must be done.

8. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required,

subdivision officers has to submit the proposal to the division office with all

justification before commencement of work. Committee of Executive

Engineer, DE Tech of Division office has to verify the submitted proposal and

decide whether concreting is required or not. After the approval of committee

work of concreting should be process as per specification attached herewith.

9. Bidder must have records of each work carried out with every material

inventory and account thereof issued to him.

Sign & Stamp of the Bidder

10. Bidder must have the well-drawn sketch of each work and to be submitted

with Inventory sheet within 15 Days of work completion.

11. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

12. Pole Numbering must be completed within week time as per Engineer-in-

Charge Instructions.

13. Bidder must have proper pole accounting for the work carried out by him. He

must have the location details from where the poles are lifted and where

these poles are utilized for each work. A separate Register is to be

maintained by him and details are required to be submitted with Inventory

and Sketch submission.

14. Necessary shutdown for connection/jumper of newly erected line with

existing network will be provided as per availability or convenience of the

PGVCL which shall be acceptable to the contractor & contractor shall try to

complete the work in minimum time.

15. Successful Bidder must have ensured for that the safety Gadgets are issued

to his Labour, by him, and required regulations of Safety will be followed

while carrying out the line erection work.

16. The Work for the erection of Poles, Guys, Earthing, Transformer and

Concreting, Stringing and Guarding must be done as per attached

Specifications and Drawings.

17. The material which is dismantled from site during the execution of work must

be credited to respective Divisional stores immediately after completion of

work with complete inventory and measurement details and length to weigh

conversion calculations.

18. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary

action will be initiated against the Contractor

19. In case of any Disputes, Superintending Engineer of Concerned area is the

final Authority to take any Decision.

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the

successful Biddersindicating the quantity allocated to them and the security

deposit amount to be deposited by them with PGVCL. Short listed Bidders

will be required to deposit the requisite security deposit within 15 days from

issuance of LOI/LOA.

2. Security Deposit:

2.21 Security deposit will be accepted in Cash if the amount is less than Rs.

10000.00 and, if the amount is more than Rs. 10000.00 thenwill be payable

by Demand Draft (DD) or Bank Guarantee (BG)from Nationalized /

Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated

01.04.15 will be acceptable. DD should be drawn on any Nationalized

/Scheduled banks in favour of Paschim Gujarat Vij Company Ltd. payable at

Rajkot. or by Bank guarantee from any Nationalized/Scheduled nationalized

bank decided by Government of Gujarat time to time only.Cheque will not

2.22 The successful Bidders will be required to deposit the requisite security

deposit within 15 days from the date of issuance of LOI / LOA of an amount

equivalent to 5 % of the value of the work to be allotted to him and as

mentioned in LOI / LOA.

2.23 In case, if the Bank Guarantee is furnished / submitted, it should have a clear

one time validity till the completion of awarded work of this work order.

Bank Guarantee for interim period will not be allowed. Security Deposit shall

be suitably extended time to time as per requirement.

2.24 If by any reasons the completion period of this work order is extended, then

supplier should undertake to renew the Bank Guarantee at least one month

before the expiry of the validity failing which PGVCL will be at liberty to

encase the same. CORPORATE GUARANTEES NOT ALLOWED.

2.25 No interest will be paid on the Security Deposit.

2.26 In the event of awarding the order of additional quantity, the successful

Bidders will be required to deposit additional Security Deposit on prorate

basis within two weeks of the issuance of LOA /LOI for the additional order

2.27 In the event of failure to carry out work offered by successful Bidders and as

accepted by them while receiving the order within given time period, will lead

to forfeiture of the Security Deposit up to 100% and will lead to

disqualification of the bidder to transaction business with PGVCL for at least

TWO years or the time duration as may be decided by the Managing

Director, PGVCL.

2.28 Security deposit will be returned on after completion of awarded work.

2.29 If the successful Bidders fail to pay security deposit within given time limit

then the letter of intent will stand cancelled. EMD amount will be forfeited in

favour of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority.

Sign & Stamp of the Bidder

3.0 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from

the receipt of LOI/LOA,on Stamp Paper of Rs 100/-as per Company’s rules in

the prescribed form of the P.G.V.C.L. attached with this Tender. The cost

Rs.100.00 of the Stamp Paper will have to be borne by the successful

4. For the Tendered work, other than turnkey work, entire material will be

issued by PGVCL. Any other related material required to carry out work

mentioned in Schedule A is to be brought by Bidder. No any extra cost will

be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety.

Required tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and

also responsible to any type damages to any property and any kind

fatal/non-fatal accidents to anybody during the execution of work. Insurance

of all workers is compulsory, who are involved in Execution of Tendered

work. There will be no any financial liabilities of PGVCL for damage charges

paid such way. Copy of valid Labour Insurance Policy in the name of bidder

is to be submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to

8. Work must be completed in in specified Schedule narrated in the Tender. If

concerned Engineer not satisfied with quality of work, no any Time limit

extension will be granted and Penalty with applicable GST and other taxes in

force at that time will be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue

of LOA. Security Deposit (In form of DD/BG) and Insurance Policy is also to

be submitted with Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a

month after completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper

and cost of stamp paper is to be borne by Bidder. Solvency Certificate is to

be submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig

work, and work to be done as per PGVCL rules and RE specification for this

14. Work is to be carried out in presence of PGVCL authorized representative

and to be duly certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of

idle labour arises, due to want of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the

17. Bidder has to submit the Performance Certificates under whom the

similar kind of Tender work has been executed. Such Certificates must

not older than 3 Years from Date of submission of the Bid. Such

Certificate must be duly signed by Cadre Executive Engineers and

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws

in force in India, including any such laws passed or made or coming into

force during the period of the Contract.

2. Wages to be paid at the time of payment etc. by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be

specified here after, or rates fixed under the Minimum Wages Act, whichever

is higher. The wages of every contract labour employed by him under this

contract shall be paid by him before the expiry of 7th day of the month

irrespective of which the wages are payable i.e. wages of a last month have to

be paid by him in the first week of the next month). The contractor shall have

to make wages to his workers through bank only. The agency shall have to

submit the copy of a letter given to the Bank advising for crediting wages in

individual account of the workmen along with photocopy of the cheque

showing total payment to be made to all such workmen whose accounts are

operated in that branch. (If there is more than one Branch, the agency will

have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the

company so that in case of labour trouble etc. the contractor can be

contacted. The contractor shall arrange to have his office outside the factory

premises and the contractor shall keep himself present through the work

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to

5. Identity cards as prescribed under the factories Act/Shops and establishment

Act (As the case may be applicable) with Photo affixed thereto, for

identification.

6. The successful bidder shall maintain a valid Labour license under the

contract labour (regulation and abolition) Act for employing necessary

manpower required by them. In absence of such license, the contract shall

be liable to be terminated without assigning any reason thereof

7. The successful bidder shall at his own expenses comply with all labour laws

and keep the PGVCL indemnified in respect thereof. Some of the major

liabilities under various labour and industrial laws which the Contractor shall

comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident

fund, administrative charges etc. at the rates made applicable from time to

time by the Government of India / Government of Gujarat or other statutory

7.2 Payment of deposit in respect of each contract labour at the prevailing rate

with the office of the commissioner of labour as per the Contract Labour

(Regulation and abolition) Act.

Sign & Stamp of the Bidder

7.3 License fee as prescribed under the contract labour (Regulation and

abolition) Act rules framed there under depending upon the number of

7.4 Paid leave facility and wages as per the provision of the Factories Act at the

rate of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as

per industrial Dispute Act. Any payment to the Contractor's employee arising

out of any claim of disputes under the Industrial Dispute Act 1947 or any

other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per

Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower

deployed or any government Contractor under any of the provisions of the

Minimum wages act, Payments of wages Act, Employee's compensation Act,

Contract Labour regulation abolition Act, Employee provident fund or any

other law due to act of omission of the Contractor, the PGVCL may make

such payment and shall recover the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such

amount as may be necessary to cause of observe, or for non-observance of

the provisions stipulated in the notifications/byelaws/Acts/Rules/Regulations/

including amendments. If any, on the part of the Contractor, the PGVCL shall

have the right to deduct any money due to the successful bidder under this

contract or any other contract with the PGVCL including his amount of

security deposit for adjusting the payment. The PGVCL shall also have right

to recover from the Contractor any sum required or estimated to be required

for making good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's

compensation fund and under the liabilities insurance. The Contractor will

arrange insurance policies for arranging payment to his staff injured / met

with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour

laws. In case of any such happening Contractor will be liable for any other

payment to workers / staff engaged as per existing rules. Contractor will not

make any such payment to the Contractor's staff or any compensation etc.

during the pendency of the contract.

Sign & Stamp of the Bidder

9. Following Salient features of some major laws are applicable to

establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to

other liabilities prescribed under the various labour laws, in force from time to

time, from statutory authorities like GOI-GOG, which the Contractor shall

have to comply with.

10. It should be ensured that before commencing the said work, the successful

bidder should submit the details of their labourer such as a full name,

address and age with proof and subsequently changes of workers details are

submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff

at site for daily supervision and for maintenance of various register and

records required under the law and contract. No payment for supervision

shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages

Act, Workmen’s Compensation Act, Insurance Rules etc. or any other act,

rules or regulations that have to be observed by the contractor for carrying

13. The contract will be governed by the company as per works terms &

conditions of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No

female worker shall be employed in the night shift between 07.00 p.m. and

06.00 a.m. next day.

Sign & Stamp of the Bidder

14.2 Contractor shall maintain a valid labour license under the Contract Labour

(Regulation and abolition) Act for employing necessary manpower required

by him. In the absence of such a license, the contract shall be liable to be

terminated without assigning any reason thereof. Contractor should also

employ qualified and experiences persons as per requirement of Electricity

Act and rules for carrying out supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act,

Payment of Wages Act, Employee Compensation Act, Contract Labour

Regulation Abolition Act, Employee Provident Fund or any other law due to

act of omission of the Contractor, PGVCL may make such payment and shall

recover the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement

regarding deduction against employees Provident Fund and Family Pension

Scheme in respect of each concerned employee The contractor's

contribution and the workers’ contribution towards Provident Fund and

Family Pension Scheme shall be done at the rate made applicable by the

Government from time to time and deposited by the contractor with Regional

Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of

employees who are members of the Provident Fund as the contribution to

the Deposit Linked Insurance Scheme with Regional Provident Fund

Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be

deposited by the Contractor with Regional Provident Fund Commissioner,

Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by

the Contract Labour shall be provided by the Contractor to his, workers. He

shall maintain Leave Records, Leave Cards for individual labourer which

shall be duly verified, approved and certified by the Authorized Officer of

PGVCL. Remuneration for such leave period shall be fully borne by the

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

Sign & Stamp of the Bidder

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers

as per rates fixed under the Minimum Wages Act. The wages of every

Contract Labour employed by him under this contract shall also be paid by

him before the expiry of 7th day from the last day of the month in respect of

which the wages are payable (i.e. wages of a month have to be paid by

him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the

Contractor shall be punishable to the extent of Rs. 100/- for each day of

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to

PGVCL, so that, in case of labour trouble etc. the Contractor can be

contacted. The Contractor shall arrange to have his office within working

area and the contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by

the contractor and if it is not taken, offer of the firm will not be

considered. The attested documentary evidence to be submitted along

with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it

should be ensured that all the contract labourers are covered under the

provident fund scheme and employees’ pension scheme and their

contributions are remitted regularly to the concerned RPFC. The photo

copies of the Chelan in this regard should be collected from the concerned

contractor and kept in the file of the concern contractor.

21. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member

officer and employees of the Company, also engineer in charge and his staff

against all actions, proceedings, claims of demands, coasts and expenses,

which may be made against the Company or Government for or in respective

of or performance of his obligation under the contract documents the

Company shall not liable for or in respective of or in consequence of any

accident or inquiry to any workman or other person in the employment of the

contractor or his sub-contractor and the contractor shall Indemnify and keep

indemnified the Company against all such damage and compensation and

against all claims, demands, proceedings costs, charges and expenses

whatsoever in respective thereof in relation thereto.

Sign & Stamp of the Bidder

The Bidder’s insurance liabilities pertaining to the scope of Works are

detailed out in Clauses titled Insurance Bidder’s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling all the

insurance liabilities under the Contract.

22.1 The Contractor at his cost shall arrange, secure and maintain all insurance

as may be pertinent to the Works and obligatory in terms of law to protect his

interest and interests of the PGVCL against all perils detailed herein. The

form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the PGVCL. However,

irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of

Contractor alone. The Contractor’s failure in this regard shall not relieve him

of any of his contractual responsibilities and obligations. The insurance

covers to be taken by the Contractor shall be in the name of the Contractor.

The Contractor shall, however, be authorized to deal directly with Insurance

Company or Companies and shall be responsible in regard to maintenance

of all insurance covers. Further the insurance should be in freely convertible

23. Any loss or damage to the equipment during handling, transportation,

storage, erection, putting in to satisfactory operation and all activities

to be performed till the successful completion of commissioning of the

equipment shall be to the account of the Contractor. The Contractor

shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of

Contract. The Contractor shall provide the PGVCL with copy of all

insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the PGVCL

immediately after such insurance coverage. The Contractor shall also

inform the PGVCL in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure

revalidation, renewal etc., as may be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not

be limited to fire and allied risks, miscellaneous accidents (erection risks)

workman compensation risks, loss or damage in transit, theft, pilferage, earth

quake, riot and strikes and malicious damages, civil commotion, weather

conditions, accidents of all kinds, etc. The scope of such insurance shall be

adequate to cover the replacement/reinstatement cost of the equipment for

all risks up to and including delivery of goods and other costs till the

equipment is delivered at Site. The insurance policies to be taken should be

on rep placement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim

available from the underwriters, the Contractor shall be liable to make good

the full replacement/rectification value of all equipment/materials and to

ensure their availability as per project requirements.

Sign & Stamp of the Bidder

25. All costs on account of insurance liabilities covered under the Contract will be

on Contractor’s account and will be included in Contract Price, However, the

PGVCL may from time to time, during the pendency of the Contract, ask the

Contractor in writing to limit the insurance coverage, risks and in such a

case, the parties to the Contract will agree for a mutual settlement, for

reduction in Contract price to the extent of reduced premium amount. The

Contractor, while arranging the insurance shall ensure to obtain all discounts

on premium which may be available for higher volume or for reason of

financing arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements

for the portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except

in special case, if any.

28. The successful bidder has to engage required strength of skilled persons for

execution of work and proper supervisor to avoid complication and

unnecessary delay to complete work timely. The successful bidder will be

solely responsible for labour claims arising out of the labour employed for this

29. The successful bidder should furnish details of past experience of such job of

similar nature completed by him satisfactorily within the time limit in PGVCL

will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions

of the “Tender and contract” for works as applicable and in case of any

default there to the PGVCL Company shall forfeit the S.D. or any other action

as may be decided by Executive Engineer, Rajkot Rural Division.

31. The successful bidder will certify that he has complied with the

provisions of Industrial & Labour Laws including PF Act, ESI Act etc. as

may b e applicable. Copy of challans of PF related to be submitted along

32. The successful bidder will governed by the PGVCL general conditions of

works contract. The Booklet will be available in the concerned office in any

working days. In the event of placing order, the successful bidder will be

bound to the terms & conditions of the booklet. All the usual terms and

conditions of the Company though the same might have not been mentioned

in this specification or contractor booklet will applicable to this contract, and

the decision of the Executive Engineer, Rajkot Rural Division shall be binding

on the Contractor.

Sign & Stamp of the Bidder

SECTION V TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services. The amount and % of GST

and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related

ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory,

certifying that you have not claimed Refund of any applicable GST and Cess,

charged to COMPANY or shall not claim any such Refund, on a future date, from

the concerned Authorities and if, any Refund, in respect of such GST and Cess,

is claimed by you, it will be immediately passed on to the COMPANY, without

COMPANY making any specific Claim, for the same, either from the Department

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if

the rate of GST and Cess is not mentioned clearly unless the bidder has opted

for Composition Scheme under GST Act, which should be clearly indicated in the

price bid. COMPANY may at its discretion consider such offer with presumption

of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is

inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the

event of withdrawal/cessation of the Supplier from Composition scheme during

the tenure of the contract, the rate mentioned in the price bid shall be final and

any additional GST will have to be borne by the tenderer. In no case additional

amount towards tax or otherwise will be paid / reimbursed to supplier/contractor.

Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST

rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in

the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the

company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto

by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid/short paid to the

government or fail to upload the details or uploads inaccurate particulars on

GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the

contract, the provision of GUVNL’s statutory variation clause shall apply.

Sign & Stamp of the Bidder

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due

to inclusion of any other additional item of their inputs / input services under the

ambit of the Input Tax Credit provisions under the GST Act, subsequent to the

date of submission of the offer, the same should be passed on to COMPANY and

you should inform such changes to COMPANY from time to time.PGVCL’s GST

Registration No. Is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract. In

addition the Contractor shall be responsible for payment of all Indian duties,

levies and taxes lawfully assessed against the Contractor for his personal income

& property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate

will be issued to the contractor, however added as contractor has to submit

separate invoice for supply parts item as well as works part item separately,

otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to

pay the same to the respective Govt. Department. Tax will be deducted as per

applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS,

GST TDS, welfare cess or any other taxes applicable time to time etc. All

other statutory liabilities towards this contract will be on your part. Any

statutory increase in the taxes subsequent to your offer if it takes place within

the contract period will not be considered except GST. No statutory variation

will be given for this work except GST.

The Contractor shall be liable for and shall indemnify the Employer against

all losses, expenses or claims arising in connection with the death of or injury

to any person employed of the Contractor or his subcontractors for the

purposes of the Works.

Sign & Stamp of the Bidder

SECTION VI: TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the

papers, drawings, etc. attached & if has any doubt as to the meaning of any

portion of any condition / specification, etc. he shall before signing the

contract submit the particulars thereof to PGVCL in order that such doubts

1.2 The successful bidder shall not, without the consent in writing of PGVCL,

transfer, assign or sublet the work under this contract or any substantial part

thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the

Engineer In Charge as per actual requirement and should be completed

within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either

stop the work altogether or reduce or cut it down. If the work is stopped

altogether, the Bidder shall only be paid for work done. If the work is cut

down the Bidder shall not be paid for the work as so cut down, but in neither

case shall be paid any compensation what so ever for the loss or profit

which he might have made if he had been allowed to complete all the work

included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through

registered post or telegram or telex or any other way of communication to

the successful bidder at his specified address shall be deemed to have been

delivered to the successful Bidder.

1.6 The work shall be carried out by the successful bidder with prior approval

of PGVCL. Work carried out without PGVCL’s approval shall not be

accepted and the PGVCL shall have right to reject it and to recover the

cost from the successful bidder. He will be liable against all losses,

expenses or claims arising in connection with the death of or injury to any

person employed by the successful bidder or his subcontractors for the

purposes of the Works.

1.7 The successful bidder shall be responsible for any damage to the equipment

during transit due to improper or inadequate packing, handling, loading and

unloading. The cases containing easily damageable material shall be very

carefully handled. Adequate protection must be provided for outdoor storage

at site in tropical humid climate, wherever necessary. The successful bidder

without any extra cost shall supply any material found short inside intact

1.8 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders within

two days’ notice given in writing to the successful bidder and if he fails to

comply with the notice, then in such a case PGVCL shall be at liberty to get

the work or any part of it, executed through any other agency/Bidder in the

manner and on the terms it thinks proper. If the cost of executing the work as

aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to

make good the deficiency, PGVCL may recover it from the Bidder in any

Sign & Stamp of the Bidder

1.9 PGVCL shall have at all reasonable time access to the works being carried

out by the Bidder under this contract and stores where material issued by

PGVCL is stored. All the works shall be carried out by the Bidder to the

satisfaction of PGVCL.

1.10 The quantities mentioned in the accompanying schedule B are only

approximate same may decrease or increase. The PGVCL reserves the right

for revising or omitting any of the quantities. The actual work executed by

the successful bidder will be calculated at the rate given in the contract

schedule of the rates binding to the successful bidder.

1.11 No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever so reasons.

1.12 Price shall not be changed subject to any upward/downward revision on any

account whatsoever through the period of contract.

1.13 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

1.14 The successful bidder has to co-ordinate and co-operate fully with Engineer

in Charge and for execution of the works.

1.15 Either successful bidder or successful bidder’s authorized person should

contact our Engineer In Charge as well as Division Office, Rajkot Rural daily

for the availability of materials required for this work, failing to which this work

order shall be terminated without giving any notice.

1.16 The successful bidder has to maintain site register covering all aspects of

material received/utilized/dismantled for day to day work and has to obtain

signature of Engineer In Charge.

1.17 In case of any dispute doubt, the decision of Executive Engineer Rajkot

Rural Division shall be unchallengeable and final, which will be binding to

the contractor.

1.18 Security Deposit (without any Interest) will be refunded after completion of

guaranteed period if any.

1.19 All legal complication of disputes is subject to Rajkot jurisdiction only.

1.20 A fresh and valid solvency certificate to the extent of 20% of the ordered

value will have to be produced by the contractor and party has to submit

attested copy of solvency certificate to the company before commencing of

1.21 The successful bidder will be solely responsible for any accident/damage

either to equipment or any human being during the time of execution of work.

1.22 Prior institution in writing for starting the job will be given by PGVCL for the

1.23 The successful bidder will have to make his own arrangement for required all

kinds of tools, tackles, required for the execution of work.

1.24 The cost of damages, if any will be recovered from the successful bidder’s

bill. The assessment of which will be done by Engineer In Charge in

consultation with division office, and his sole discretion and his decision shall

be binding to the successful bidder and shall be considered as final and

unchallengeable.

Sign & Stamp of the Bidder

1.25 The successful bidder will have to give indemnity bond to PGVCL against

any possible claim of compensation for damage to Contractor’s equipment or

staff or any of third parties during the execution of work as per attached

1.26 The successful bidder will have to complete entire work, as mentioned in

Schedule-B of contract awarded to him, as per directive and instruction of

Engineer In Charge. If he fails to do so entire work will be carried out at the

risk and cost of Contractor.

1.27 The contractor must engage sufficient knowledgeable person round the

clock, exclusively for execution of work.

1.28 Specification in any items mentioned in tender are subject to change without

any prior notice and binding to the contractor.

1.29 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing

rules of all relevant Govt. Authorities from the bill.

1.30 If the work is required to be carried out during fix outage then the successful

bidder has to deploy adequate man power, material, tools etc. well in

advance and has to complete the entire work during this specific outage

period only, failing to which Company shall be at liable to deduct the amount

of revenue loss due to prolong outage.

1.31 The tender include all minor accessories and items of work which may not

have been specifically mentioned in the specification / Schedule etc. but are

essential for completion of work. The contractor will not be eligible for any

extra payment in respect of such minor accessories and item of work.

1.32 The successful bidder shall not refuse to execute the work order at any time

and it will be his sole responsibility to execute and complete this work as per

the instruction of Engineer In Charge.

1.33 For shortage of any materials issued by the PGVCL for the work, recovery

shall be made from you, on the basis of prices of the materials (prevailing on

the date of settlement of materials account) plus 15% supervision charges.

1.34 The successful bidder has to carry out all the works in accordance with

revised and latest provision under I.E. Rule Act made there under and as per

instruction of Engineer In Charge.

1.35 All the materials issued by PGVCL shall be transported to the work site on

same day and to be preserved in safe custody failing to which PGVCL shall

initiate Police action. Similarly as per instruction of Engineer In Charge, you

have to credit the material at PGVCL store without any loss of time failing to

which PGVCL shall initiate Police action.

1.36 Any delay causing extension of outages shall be successful bidder’s

responsibility and appropriate amount (in term of Rupees) as decided by

Executive Engineer, Rajkot Rural Division shall be recovered from successful

bidder’s bill as a penalty with applicable GST.

1.37 No tools, tackles, manpower, crane facilities etc. will be provided by the

1.38 The contractor has to follow all labour laws, safety rules and regulations. The

PGVCL does not take any responsibility in case of accident or injury to the

workers. The safety, security of men, materials and equipment shall be sole

responsibility of the contractor.

1.39 The compliances of all Central / State Govt. Rules, safety and insurance

rules etc. and that of local body is a must condition for the successful bidder.

Sign & Stamp of the Bidder

1.40 The successful bidder shall specifically note that PGVCL will not pay any

extra amount towards any type of claim except for the description indicated in

Schedule –A. The party has to carry out all other additional required activities

/ work as directed by Engineer In Charge which is not mentioned in

Schedule but required to be completed as per the site condition and for this

work no extra payment shall be made by PGVCL.

1.41 The contractor should employ as a Supervisor with sufficient qualification

and experience who could supervise the execution of work throughout. He

should always be present on the site.

1.42 The contractor shall be responsible for breakages, losses and a theft of

material during transit or erection after the materials issued from the stores

till the completion of work and is taken over by the PGVCL.

1.43 As regard damages to the materials, equipment; successful bidder himself

will be responsible. If there is any compensation to be paid in respect of

“WORKMAN” Compensation Act or any other statutory provisions, the same

will be paid by contractor directly. If he thinks fit, he may take necessary

insurance covering at his cost.

1.44 The successful bidder shall co-operate with the PGVCL for taking

Measurement etc. as early as possible and he shall fulfil the entire

requirement which is necessary to finalize the accounts.

1.45 The competent authority can delete any item in schedule of the tender if he

feels that the rate quoted by the contractor for the item is abnormally high

when compared to the estimated rates.

1.46 The successful bidder shall not refuse to execute this work order at any time

and it will be his sole responsibility to execute and complete this work as per

the instruction of Engineer In Charge.

1.47 The erection work should be carried out according to the specification as

per instructions and programmed laid out by the Engineer in charge.

Contractor has to ensure safe shifting and erection of all

accessories/equipment as per standard norms.

1.48 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of

1.49 The inspection as mentioned in above clause No. 6 of this section by

PGVCL’s representative shall not relieve the successful bidder from full

responsibility of completing the work confirming to the requirement of this

1.50 Under the Contract, the Contractor shall be responsible for loss or damage to

the line and Electrical Equipment until the successful completion as defined

elsewhere in the Bid document.

1.51 All demurrage, wharf age and other expenses incurred due to delayed

clearance of the material or any other reason shall be to the account of the

1.52 The law applicable to the contract shall be the laws in force in India. The

courts of Rajkot shall have exclusive jurisdiction in all matters arising under

Sign & Stamp of the Bidder

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be

submitted firm price basis (Inclusive of all Taxes) and lowest evaluated

bid in the interest of the PGVCL, for the complete works covered under

these specifications and documents. If more than one party is to be

considered for placement of order, they will have to match their end cost

with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting

Authority) may go to the L-2, L-3 and so on depending upon the

requirement. If PGVCL (tender Inviting Authority) feels that there is lack of

serious competition or any other reasons, PGVCL (tender Inviting

Authority) may negotiate with the L-1 party. PGVCL’s (tender Inviting

Authority) decision shall be final and binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular

who have confirmed /fulfilled pre eligibility criteria , as mentioned in Section

1 sr No 2 , will only be considered for price evaluation. PGVCL will not

consider the, price bid of any contractor who does not confirm / fulfil the

eligibility criteria as mentioned in Section 1 sr No

3.1.1 While placing the order, the quantity distribution to each new contractors /

new firms shall be restricted up to 30 % of the tender amount/Qty. for all

such new bidders provided the price of New contractor is lower than the

regular/experienced contractor. New contractor / new firm will be considered

as a regular contractor only after full filing experience criteria as mentioned in

Bidders qualifying criteria as per point no. 2 in Section I.

3.1.2 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price of the

Regular/experienced contractor only. But if there are no Regular contractor

OR if the rate of Regular contractor is very high, the above condition no.

3.1.1 shall be suitably relaxed by PGVCL. L-1 regular contractor however will get

heavy weight age in order placement.

3.2 For laying of Under Ground Cable work:

3.2.1 While placing the order, the quantity distribution to each new contractors /

new firms, Section 1 sr No 2, shall be restricted up to 10 % of the tender

amount/Qty. for all such new bidders provided the price of new contractor is

lower than the regular/experienced contractor. New contractor / new firm will

be considered as a regular contractor only after full filing experience criteria

as mentioned in Bidders qualifying criteria as per point no. 2 in Section I.

3.22 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price of the

Regular / experienced contractor only. But if there are no Regular contractor

OR if the rate of Regular contractor is very high, the above condition no.

shall be suitably relaxed by PGVCL. L-1 regular contractor however will get

heavy weight age in order placement. The Contractors who have confirmed

/fulfilled pre eligibility criteria will only be considered for price evaluation.

PGVCL will not consider the price bid of any contractor who does not confirm

/ fulfil the eligibility criteria. L-1 regular contractor however will get heavy

weight age in order placement.

Sign & Stamp of the Bidder

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of

each concerned Divisions under above locations. The planning for each location

has to be prepared in consultation of the Deputy Engineer of the concerned Sub

Division under whose control the work is allocated. The work must be carried out

under Supervision of concerned S/dn Head or Authorized Staff appointed by

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any

store Centres of PGVCL jurisdiction and successful bidder has to take

delivery from these stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will

be issued Fourth Sub Work Order only after the submission of Inventory

sheet with sketch and material account statement for any of the three

previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

a. The contractor has to keep all materials in safe custody and transport to the

respective sites and will be fully responsible for any damage to or loss of all

materials at any stage during transportation or erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe

custody of all the stored materials at his own cost. Material which is to be allotted

by PGVCL is to be carted, loaded and unloaded at Bidder’s cost and risk from

PGVCL’s respective Stores. PGVCL must have access to such Store/s at any

time of Day thought the contractual period and Contractor will cooperate for

verification of such store/s and Inventory accounting. Failing to which actions

may be initiated after issuance of required Notice to the Contractor. Store

address/s is to be mentioned in the “General information about the Bidder” under

Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored,

loose, semi assembled and/or erected by him at site in his custody. The

Contractor shall make suitable security arrangements at his own cost to ensure

the protection of all materials, equipment and works from theft, fire pilferage and

any other damages and loss. It shall be the responsibility of the contractor to

arrange for security till the works are finally taken over by the PGVCL

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his

cost to the extent of 100 % cost of materials, which are required to complete the

work. Contractor shall have to take comprehensive insurance policy equivalent to

the Order Value against any loss, damage, theft, pilferage, fire etc. for the

complete period of storage, erection and commissioning up to the time of taking

over by PGVCL. The Contractor shall deal directly and pursue the claim with the

Insurance Company and shall be responsible in regard to maintenance of all

insurance coverage as well as for settlement of claim. The proof of insurance

policy taken by the successful Contractor shall be furnished to Engineer-In-

Charge. In absence of the above insurance policy, R.A. Bill payment will be

withheld. In the event of any damage, theft, loss, pilferage, fire etc., Contractor

will be responsible to lodge, pursue and settle all the claims with the Insurance

Company for all items, materials and the PGVCL shall be kept informed about it.

Sign & Stamp of the Bidder

Contractor shall replace the lost / damaged materials / items promptly

irrespective of the settlement of the claims by underwriter and ensure that the

work progress is as per agreed schedule. The loss, if any, such replacement will

have to be borne by the Contractor and PGVCL will not entertain any claim /

representation in this regard. However it will be contractor's responsibility to

insure the entire project is taken over by the PGVCL.

8. Account of material issued

8.1 The successful bidder shall have to maintain accurate day to day item wise

account of use of issued materials which shall be got checked from time to

time by the Engineer In Charge of the Company. The contractor will be

responsible for custody and preserving the issued materials till the work is

hand over by the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily

details of material receipt and utilization, progress of work etc. This

register shall be checked and signed by Engineer In Charge/Deputy

/Executive Engineer, Concern Sdn./Division during the site visit as per

requirement and exigency of work if deem fit.

8.3 After completion of the work against each Sub Work Order, all the surplus

materials issued by the PGVCL shall be returned by you to the respective

divisional /Regional stores only at contractor’s cost. Do not credit this material

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to

complete the ordered work within 365 Days from the Date of issue of

9.2 Time limit of Each sub work order should not be maximum up to 60 Days.

9.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work

either due to heavy rains or other reasonable causes, such facts should be

immediately brought to notice of the Engineer In Charge. If the reasons for

stopping the work are genuine the Engineer In Charge may ask the

successful bidder to start the work again as per condition. The period of

such stoppage will not be considered as a part of working days moreover the

successful bidder cannot claim compensation for such stoppage.

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to

Engineer In Charge and Executive Engineer Rajkot Rural Division. If found

that the work is unsatisfactory or not progressing as per schedule then any

action would be taken by the PGVCL as may deemed fit to see that work is

completed at the risk and cost of contractor. The completion time allowed

for each Sub work Order shall be strictly observed.

Sign & Stamp of the Bidder

10. Time limit extension will be given, as per Clause No. 12of this section,

if material is not supplied in time and in any case of objection not

cleared in time. But if materials given in time and there is no any

objection, then no time limit extension will be granted and penalty with

applicable GST will be imposed as per rules.

11. CHANGE OF QUANTITY

11.1 During the execution of the Contract, the PGVCL reserves the right to

increase or decrease the quantities of items under the Contract but without

any change in unit price or other terms & conditions. Such variations unless

otherwise specified in the accompanying GCC and/or Technical

Specifications, shall not be subjected to any limitation for the individual items

but the total variations in all such items under the Contract shall be limited to

the extent of 30% (Thirty Percept) of the contract price by way of suitable

amendment to the contract.

11.2 The Contract price shall accordingly be adjusted based on the unit rates

available in the Contract for the change in quantities as above. The base

unit rates, as identified in the Contract shall however remain constant during

the currency of the Contract, In case the unit rates are not available for the

change in quantity, the same shall be subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work

is not completed within the scheduled period as prescribed in Sub Work

Order, penalty + GST at the rate of 0.5 % per week or part thereof on

delayed portion subject to maximum up to 10 % of the sub work order Value

with GST as per applicable rate. This will be deducted from the bills

payable either against this contract or any bank guarantee or any other

amount payable under any other contract with the PGVCL. For Penalty

calculations or Time limit Extension, following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on

which the first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by

Store In-charge/Store Keeper must be taken against the particular item by

the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective

store every fortnight and no stock material details are to be submitted to

respective Executive Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such

documents produced by Contractor.

12.6 Time limit Extension must be given as per F &A Letter No.

PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

12.7 At the time of submission of Bill against SWO, all such Documents are to be

submitted by contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

Sign & Stamp of the Bidder

13. During the execution of Work, if Contractor/Labour are found violating OR

Braking the Safety rules and Regulations, then Engineer-in-Charge will serve

the warning Notice on first Instance. On second Instance the amount of

Fine will beRs. 500.00 or 0.1 % of amount of SWO (Whichever is high).

Even If after above two instances, still Contractor found breaking of Safety

Rules and Regulations then Procedures for Stop dealingmust be initiated

against him as per rules and regulations.

14. Payment terms shall be as follows:

14.1 Payment will be made against Invoice value and shall be paid against actual

execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, Circle/Division Office along with following

• Measurement Report of each site by PGVCL authorized inspection Officer (not

below the rank of Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is

• Copy of Insurance Policy against the Material equivalent to the Order Value

as per Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from

the actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

14.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works

otherwise only final bill shall be paid.

14.3 The time limit for the work may be reduced and contractor should make all

his efforts to complete the work within stipulated time limit as may be given

by the Engineer In Charge depending upon emergency of work.

15. FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties

15.1 War and other hostilities, (whether war be declared or not), invasion, act of

foreign enemies, mobilization, requisition or embargo;

15.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

15.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or

from any nuclear waste from the combustion of nuclear fuel, radioactive toxic

explosive, or other hazardous properties of any explosive nuclear assembly

or nuclear components thereof;

15.4 Riot, commotion or disorder, except where solely restricted to employees of

the Contractor.

15.5 Neither party shall be considered to be in default or in breach of his

obligations under the Contract to the extent is that performance of such

obligations prevented by any circumstances of Force Majeure that arise after

the date of the Notification of Award.

Sign & Stamp of the Bidder

15.6 If either party considers that any circumstances of Force Majeure have

occurred which may affect performance of his obligations he shall promptly

notify the other party.

15.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor

shall endeavour to continue to perform his obligations under the Contract so

far as reasonably practicable. The Contractor shall notify the Engineer-in-

Charge of the steps he proposes to take including any reasonable alternative

means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the

Engineer-in-Charge.

15.8 If circumstances of Force Majeure have occurred and shall continue for a

period of 180 days, notwithstanding, the Contractor may by reason thereof,

having been granted an extension of Time for Completion of the Works,

either party shall be entitled to serve upon the other, 30 days’ notice to

terminate the Contract. If at the expiry of the period of 30 days Force

Majeure shall continue, the Contract shall terminate.

16 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all

works connected with line having been completed correctly as per Indian

Electricity Rules & procedure. Any extra cost involved due to incompleteness

of work or bad workmanship found out subsequently shall be set right with

and by you at your own cost.

17 HANDING OVER OF ASSET

17.1 After successful completion of the lines and Transformers or any other

electrical equipment the entire newly created network is to be handed over to

the concern Deputy Engineer of PGVCL. The handing over note covering the

details of all the materials used and total work executed must be signed

jointly by the bidder and PGVCL Engineer. Copy of handing over note must

be attached along with bill.

17.2 The contractor shall arrange to hand over the complete work immediately on

completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR

by contractor due to non-availability of particular item/material for long period

of time and TLE cannot be approved for that work beyond certain time limit

Or such item if not required to be installed at particular location, then

Recovery is to be made as mentioned below for not carrying out that work

from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any

other Recovery should be made other than above Work.

Sign & Stamp of the Bidder

19. CONTRACT QUALITY ASSURANCE:

19.1 The Bidder shall include in his proposal the Quality Assurance Program

containing the overall quality management and procedures which he

proposes to follow in the performance of the Works during various phases as

detailed in relevant clause of the General Technical Conditions.

19.2 At the time of Award of Contract, the detailed Quality Assurance Program to

be followed for the execution of the Contract. PGVCL reserve the right to

inspect the work at any stage of contract i.e. during the execution and after

the execution of work.

19.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought

out items (if any) are being supplied. Such details shall be accompanied by

their list of previous supplies made performance reports etc. However, in

case of orders are placed, specific approval shall be obtained from the

PGVCL for the vendor supplied materials. The quality assurance program

shall be furnished for each material separately for approval.

20. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

20.1 In case of any type of misappropriations, cheating or intention of cheating,

frauds, irregularities, malpractice, etc. the Managing Director PGVCL

reserves the right to cancel the order without giving reasons thereof and

forfeit the security deposit.

20.2 The PGVCL reserves the right to terminate the Contract either in part or in

full due to reasons other than those mentioned under clause entitled

‘Contractor’s Default’. The PGVCL shall in such an event give fifteen (15)

days’ notice in writing to the Contractor of his decision to do so.

20.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall

discontinue the work on the date and to the extent specified in the notice,

make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to

the PGVCL, stop all further sub-contracting or purchasing activity related to

the work terminated, and assist PGVCL in maintenance, protection, and

disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the

time of termination.

20.4 If the Contractor is an individual or a proprietary concern and the individual

or the proprietor dies and if the Contractor is a partnership concern and one

of the partners dies then unless the PGVCL is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the PGVCL shall be

entitled to cancel the Contract as to its in completed part without being in any

way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the PGVCL that

the legal representatives of the deceased Contractor or surviving partners of

Sign & Stamp of the Bidder

the Contractor’s firm cannot carry out and complete the Contract shall be

final and binding on the parties. In the event of such cancellation the PGVCL

shall not hold the estate of the deceased Contractor and/or the surviving

partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the

21. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL

and Bidder, in connection with this agreement except as to matters, the

decision for which has been specifically provided, either party may forthwith

give to the other notice in writing of existence of such questions, dispute,

difference and the same shall be referred to the sole arbitration of a person

nominated by Managing Director, PGVCL. This reference shall be governed

by Indian Arbitration Act prevailing at the time of dispute and the rules made

there under. The award in such arbitration shall be final and binding on all

the parties. Work under the agreement shall continue during the arbitration

proceedings unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related

documents forming part of the enquiry or Contract are property of PGVCL

and shall not be used for any other purpose, except for the execution of the

contract. All rights related to the technical specifications, drawings and

records are reserved by PGVCL only and no part or partial should be

reproduced, copied or alter without prior permission to PGVCL in writing. In

the event of the breach of this provision, PGVCL can claim the damages

caused by such events.

23. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following

23.1 Has submitted fake, false or forged documents/certificates

23.2 Has revised/withdrawn price bid after opening of Techno: commercial bid,

until and unless it is sought for

23.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order

after the same is issued by the Company within the validity period and as per

agreed terms and conditions

23.4 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract

23.5 Has failed to provide suitable expertise for the work as per prescheduled

23.6 Has failed to submit all the necessary Test reports/documents within time

schedule / as per Company's time limit, as mentioned in the LOA, if the

Letter of Acceptance (LOA) is placed subject to submission of type reports /

documents to the firm.

23.7 Has indulged in construction and erection of defective works.

Sign & Stamp of the Bidder

23.8 Has substituted materials In lieu of materials supplied by the Company or

has not returned or has short returned or has unauthorised disposed of

materials/ documents/ drawings/ tools or plants or equipment supplied by the

23.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing

23.10 Has unauthorised obtained official company information or copies of

documents, in relation to the Tender/Contract

23.11 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

23.12 Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

23.13 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

23.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by

GUVNL or any subsidiary Companies of GUVNL shall be considered as a

stop deal and/ or banned for business dealing and/ or blacklisting for all

24. Effect of putting a proprietor/firm for Stop dealing/Banned for business

dealing are as below:

24.1 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/

banned for business dealing.

24.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in any

Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

24.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm

is put on Stop dealing/ Banned for business dealing by GUVNL or any of its

subsidiary Companies, during tender process: -

(iii) Before opening Technical bids, the bid submitted by the Firm will be treated

as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

(iv) After opening Technical bid but before opening the price bid, the price bid of

the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of scrutiny of Technical Bid.

(v) After opening of price bid, the offer of the Firm should be ignored and will not

be further evaluated. The Firm will not be considered for issue of order even

if its price is the lowest. In this situation, the next lowest bidder shall be

considered as L1.

Sign & Stamp of the Bidder

(vi) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

24.4 If a Firm is put on Stop dealing / Banned for business dealing in one

Company and is already executing work and/ or Letter of Acceptance/

purchase order awarded to them by another Company, then the firm should

be allowed to complete such awarded work / supply.

24.5 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be appropriated

against the dues recoverable from the firm by GUVNL or any of its subsidiary

Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed

and appropriated.

24.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and

when a Firm is put on Stop dealing/ Banned for business dealing, all the

manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing for GUVNL and its Subsidiary Companies & for all Services

24.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also

be considered to be on Stop Dealing/ Banned for business dealing.

24.8 The Board of Directors of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in respect

of any specific Service from any Contractor for that Company only.

25. Every bidder should, at the time of submission of bid, give a declaration as

per Annexure VI attached with this Tender, that bidder and/or proprietor/

partner/ director of the firm has not been placed on Stop dealing / Banned for

business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. No. Item Time required for work Mentioned in Tender

Sign & Stamp of the Bidder

Details of work experience in last three years

(To be completely filled by the Bidder)

Company with full Ref. & Work

Sr. Details of order

address, phone, fax Work Description date of Order

and name of the order Value

• Copies of MAJOR Work orders along with Work completion certificates should be attached with

this information.

• If necessary, separate sheet may be used to submit the information

Sign & Stamp of the Bidder

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with full Ref. & Work

Sr. completion with

address, phone, Work Description date of Order

No. Certification of Order

fax and name of the order Value

issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department

i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Sign & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified

below in this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter

No, Clause No. of the tender Deviation offered

Sign & Stamp of the Bidder

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for

the tendered item.

Sign & Stamp of the Bidder

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried Rating & Type / Results

Sr. No Report No. & out at (Name of Designation of Of the

Date Laboratory) Item / Equipment Tests.

Sign & Stamp of the Bidder

List of Performance Certificate:

Name of the Authority by whom

Sr. No. Reference No. & Date Details of items

certificate is issued

Sign & Stamp of the Bidder

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during

Last Five Years

Sr. Type Of Accident Brief Reason for

Fatal/Nonfatal Affected

No. (Electrical/Mechanical) the Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD

OR MISHANDALING OF MATERIAL

M/s_____________________________________________ hereby declare we will provide

______ nos of labours to carry out this tenders scope of work. We are having Labour

Insurance Policy No.____________________ for ________ nos of our labours. We declare

that, as mention below table, we are having following safety gadgets of our own and they all

are in good condition.

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Sign & Stamp of the Bidder

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having

their registered office at _____________________________________ (Address of the firms

Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender No.

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee

for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________

(Mention here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial

validity of Tender’s offer) which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank’s registered

office) hereby give this Bank Guarantee No.________________ dated _________ and hereby agree

unequivocally and Unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not exceeding Rs.

to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender

or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the

Tenderer within one month from the date tender or a part thereof has been accepted by the

Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in

case of any occurrence of a default on the part of the Tenderer and that the encashed amount is

liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be terminable by

notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any

reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension

of time or variations or alternations made, given, conceded with or without our knowledge or

consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only

by the beneficiary directly.”

Sign & Stamp of the Bidder

NOT WITH STANDING anything contained hereinbefore , our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees ____________________________________)

(In words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us in writing on or

before_______ (Date of Validity of the Guarantee), all rights of Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Address Signature of the Bank’s Authorized Signatory

of the Bank with Branch Code, Telephone and with Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are

(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Sign & Stamp of the Bidder

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company

Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding _______ (in

words) Rupees ___________________ to the said Paschim Gujarat Vij Company Ltd. on behalf of

M/s. _________________________________________________who have entered into a contract

for the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and

shall not be terminable by notice or by change in the constitution of the Bank or the firm of

Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given conceded

or agreed, with or without our knowledge or consent, by or between parties to the said within

written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only

by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee shall

remain in force until ____________________ (Date of validity of the Guarantee). Unless demands

or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of

validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and

we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Sign & Stamp of the Bidder

This agreement is made at ___________the ___day of______month _______Year between the

Paschim Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as

“the Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its

Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called

“The Company” which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf of the Company, a

list where of is made out in the schedule here under written and all of which said documents are

deemed to form part of this contract and include in the expression “The works “wherever herein

used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and Underground cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary

for the completion of the works as mentioned and at the time in the manner and subject to

the terms conditions and stipulation contained in this contract and in consideration of the

due provision, executions, construction and completion of the works agreed to by the

contractors as aforesaid the company both hereby covenant with the contractor to pay all

the claims of money as and when they become due and payable to the contractor under the

provisions of the contract such payment to be made at such times in such manner as is

provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights

whatever including the right to reject and cancel on default or breach by the contract of the

conditions and the covenant as stipulated in the general conditions specifications form Or

tender schedule drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his

Supervisors and labours to execute the work mentioned in Tender. On violating or breaking

the Safety Rules and Regulations, and if Supervisors/Labours are found without Safety

Gadgets, “The Company” reserves the right to take actions as per the terms and conditions

mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of his

decision to do so.

Sign & Stamp of the Bidder

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to

the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Company, stop all further sub-contracting or purchasing activity related

to the work terminated, and assist “The Company” in maintenance, protection, and

disposition of the works acquired under the Contract by the Company. In the event of such a

termination the Contractor shall be paid compensation, equitable and reasonable, dictated

by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners dies

then unless “the Company” is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of partnership, the

surviving partners, are capable of carrying out and completing the Contract “the Company”

shall be entitled to cancel the Contract as to its in completed part without being in any way

liable to payment of any compensation to the estate of deceased Contractor and/or to the

surviving partners of the Contractor’s firm on account of the cancellation of the Contract.

The decision of the Company that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall

be final and binding on the parties. In the event of such cancellation the Company shall not

hold the estate of the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters

may be altered by mutual agreement and if so altered shall not be deemed or constructed to mean

and to effect or alter other terms and conditions of the contract and the contract so altered or

revised shall be and shall always be deemed to have been subject without prejudice to and

In witness where of the parties here to have set their hands and seal this day and month year first

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

Sign & Stamp of the Bidder

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

__________________________, dated _______________ and all future contract that may be

awarded to me in the next one year and in terms of the condition in clause 33 of the COMPANY’s

tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen

payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said

Act for death or injuries caused to the workmen engaged by this presents, if such compensation is

paid by the COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf

of me, to pay such amount of compensation on demand within 48 hours to the COMPANY that it

might have to spend as legal and other incidental charges in defending any suit or action arising out

of the death of injuries in regard to compensation paid to the workmen or heirs of the deceased

Now the condition of the above written Bond is such that any suit of action arising out of the death

or injuries to the workmen engaged by me. During the execution of work of said contract and all

future contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend as

legal and other incidental charges in defending such suit or action and also the amount that may be

ordered to be paid to the worker / or his heirs as compensation and that the above written bind

shall remain in full force and virtue till the COMPANY is required to defend such suit or action filed

by the workers and or heirs against the COMPANY. Further it is applicable on death of contractor

himself also. No any compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Sign & Stamp of the Bidder

Sr.No. Description of Materials. Unit RATE

1 5 KVA Distribution Transformers Nos.

2 10/16 KVA Distribution Transformers / CTPT Unit Nos.

3 25 KVA Distribution Transformers Nos.

4 63/100/160 KVA Distribution Transformers Nos.

5 200 KVA Distribution Transformers Nos.

6 Full Oil Barrel Nos.

7 Empty Oil Barrel Nos.

8 Horizonal / Vertical of Tranformar Oil Barrel Nos.

9 Oil Toping of X’mer Nos.

Executive Engineer

Rajkot Rural Division

Sign & Stamp of the Bidder

ડ મા ડ ા ટ ારા અથવા RTGS / NEFT ારા કરવા ુ ં રહશે.

અમાર બકની મા હતી નીચે ુ જબની છે. FOR RTGS PAYMENT BANK ACCONT

Name of Company PGVCL

Name of Bank & Branch Name SBI – Gymkhana Branch Rajkot

Account no of Rural Division

(Non Operative Account)

IFSC Code SBINO060070

૧૨. બીલ ુ ં ુ કવ ુ ં : બલ વખતો વખત દર મ હને ર ુ કરવા ુ ં રહશે. અને RTGS /

NEFT ારા આપને બીલની ુ કવણી કરવામાં આવશે.

Executive Engineer

Rajkot Rural Division

Sign & Stamp of the Bidder