E-Tender for Shifting of RMU and UG Infrastructure for various sub division under Vijapur Division

various sub division under Vijapur Division as per Schedule-B as and when require. (Work to be carried out

in other sub-division in case of emergency as per instruction of Engineer-In-Charge) Details of the Tender

are as under.Tender Papers & Specifications may be downloaded from Web site

https://tender.nprocure.com(To view, download and on-line submission) and UGVCL web site

www.tender.guvnl.com(To view & download only). “All the relevant documents of tenders to be

submitted online electronic form.”

“NO ANY PHYSICAL COPY” will be allowed

1 Tender No. / Type of Tender MSNCO/057/2026

E-Tender for Shifting of RMU and UG

2 Tender Item Infrastructure for various sub division under

Vijapur Division

3 Estimated Cost Rs. 44,45,187.56/-

Tender fee(Non refundable) by Rs.1180/- (1000/- T.F + 180/- 18% GST

Cash/ RTGS/NEFT/Online

Earnest Money Deposit

(RTGS/NEFT/Online)

6 SecurityDeposit (For successful bidder) 5% of cost of LOA

Online Preliminary, Technical & Price bid i.e.

7 On line (e-tendering) tender/offer submission Date: 08/06/2026 Up to 18.00 Hrs

last date (This is mandatory)

Original Documents Relevant to tender Fee &

EMD (if not paid through online mode) (By On or before date 10/06/2026 Up to

Registered Post A.D. or Speed Post only) Hrs

submission last date.(This is mandatory)

Date of time of opening of preliminary bid

(Tender Fee & EMD Online and offline) and

9 Date 11/06/2026 up to 11.00 Hrs

online(Tentative if possible)

Date of On line Opening of Price Bid online

10 Date 11/06/2026 up to 16.00 Hrs

(Tentative, if possible)

11 Validity of Tender Maximum period of 180 Days

12 Work Completion Period / Time Limit 24 Months (As per quantum of work)

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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UGVCL GSTIN No. is 24AAACU6551F1ZI

Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

a. Interested Bidders can view these tender documents online. The bidders who are interested in

bidding in these tenders can download tender documents from website

https://tender.nprocure.com and www.tender.guvnl.com

Bidders, who wish to participate in this tender, will have to register

onhttps://tender.nprocure.com. Further, Bidders who wish to participate in online tenders will

have to procure Digital Certificate as per Information Technology Act-2000 using which they can

sign, their electronic bids. Bidders can procure the same from GNFC, Ahmedabad, who are licensed

certifying authority by Government of India and they will assist them in procuring the same as

below mentioned address. Bidders who already have a valid Digital Certificate need not procure a

new Digital Certificate.

n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

b. All the bidders will be required to pay Tender fees plus applicable GST and EMD amount as

mentioned in the Tender Document in cash (upto 10000/- only)/ RTGS/NEFT/Online. Scanned

copy of online payment challan shall be uploaded in preliminary stage. NO any Physical

documents will be allowed. Otherwise the offer will not be considered and no any further

communication in the matter will be entertained.

c. No physical documents required and payment of tender Fee and EMD made through online/

d. Further bidders are requested to submit price bid (Schedule: B) on-line only and not to submit the

price bid in physical form. This is mandatory. If price bid is submitted in physical form, such offer

shall be out rightly rejected.

e. It is mandatory for all the bidders to submit their tender documents with all relevant documents as

desired in participation of this bid through on-line (e-tendering) in schedule time. If tender

documents with all relevant documents submitted in physical form, in that case the online

submitted documents shall be considered.

f. Bidders should be in touch with websites

https://tender.nprocure.com&www.tender.guvnl.com for intimation regarding

revision/corrigendum/Amendment in tender till due date of online submission and thereafter.

No separate information shall be sent in this regards and also not publish in newspaper. The

directives and amendments issued by UGVCL will have superseding effect to relevant section and

specifications.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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g. Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to Executive Engineer, Division Office, Uttar Gujarat Vij Company

Limited,Vijapur.

h. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

i. Bank Details:

j. Name of Bank: Bank of Baroda

k. Account Number:

l. Branch Name: Main Branch, Vijapur

m. Type of Account: CC ACCOUNT

n. IFSC Code: BARB0VIJAPU (Fifth Character is ZERO)

Executive Engineer

Vijapur Division UGVCL

Download Tender Documents in (PDF Format) which consists of:

 Instructions to Bidder

 General Conditions of Contract

 Schedule “B” indicating the quantities, rates & items, drawing if any.

 Appendix and Annexure

 Technical Specifications & GTP’s

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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Tender notice No : P.R. No:658265 RFQ No:79976

r for Shifting of RMU and UG Infrastructure for various sub division under Vijapur Division

No. Item Code Description Qty Unit Rate

9912020002 Erection of 3-way RMU with PLINTH including

material without RMU as per specification Nos.

9912020002 Erection of 4-way RMU with PLINTH including

material without RMU as per specification Nos.

Erection of Double pole structure of 10 meters X

270 kg PSCpoles including excavation of pits &

refilling of earthing, fixing of channels,

supporting angles ,clamps, anti-climbing devices

danger boards, insulators etc. complete and

painting of fabricated materials used on the

poles and numbering without cost of nuts & bolts

with cost of paint as per standard specification

but excluding erection of guy sets and

earthing.(Without AB Switch) Nos.

Erection underground Transformer and

termination with construction of Plinth &

mounting of transformer on it (including matrial)

(315 KVA & 500 KVA) Nos.

Laying of various size of 11 KV XLPE insulated

aluminiumarmoured cable in ground 1200 mm

deep,300mm wide trench, providing sand

cushioning below and above of the cable and

covering it with RCC half round hume pipe

9912020002 (185/240/300 SQMM Cable size) MTR

Laying of HDPE Pipe 110 mm and minium

thickness 5mm at a minimum depth of 1200 mm

below the road surface by push through method

by drilling the road with HDD machine/Manually

without breaking the road surface (with outcost

9912020002 of HDPE pipe,) MTR

Supply of HDPE Pipe having 110/120 mm

diameter ( As required), minimum thickness

5mm as per IS ( Amendment no 2-IS 4984:1995)

for laying of PE-100,6KG/cm2 for 11 KV XLPE

9912020002 cable MTR

Supply installation & Commissioning of earthing

Conductor 38 x3 G.I.Strip for pole mounted trasformer

and upto FSP, RMU as well as connection to be made

to the earth pit .(rates inclusive of hot dipped

9912020002 hardwares.) MTR

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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Supplying & erecting of maintenance free

earthing system comprising of 17.2 mm dia 3 mtr

long Earthing electrode of low carbon steel

electrode with 250 microns copper coating +

carbon based conductive concrete back fill safe

compound (resistivity of less then 0.10 ohm mtr)

& Copper clamp. making 100 mm Dia bore, 3 Mtr

9912020002 Long, Making of Earth pit chamber in Normal Soil Nos.

providing & fixing HT push on/heat shrink type

end indoor termination kit (Any make approved

by GUVNL & Its Subsidiaries Company)(70 mm2

HT XLPE cable ) Nos.

providing & fixing HT push on/heat shrink type

end indoor termination kit (Any make approved

by GUVNL & Its Subsidiaries

Company)(120/150/185 mm2 HT XLPE cable ) Nos.

providing & fixing HT push on/heat shrink type

end indoor termination kit (Any make approved

by GUVNL & Its Subsidiaries Company)(240 mm2

HT XLPE cable ) Nos.

providing & fixing HT push on/heat shrink type

end indoor termination kit (Any make approved

by GUVNL & Its Subsidiaries Company)(300 mm2

HT XLPE cable Nos.

providing & fixing HT push on/heat shrink type

end Outdoor termination kit (Any make

approved by GUVNL & Its Subsidiaries

Company)(70 mm2 HT XLPE cable ) Nos.

providing & fixing HT push on/heat shrink type

end Outdoor termination kit (Any make

approved by GUVNL & Its Subsidiaries

Company)(120/150/185 mm2 HT XLPE cable ) Nos.

providing & fixing HT push on/heat shrink type

end Outdoor termination kit (Any make

approved by GUVNL & Its Subsidiaries

Company)(240 mm2 HT XLPE cable Nos.

providing & fixing HT push on/heat shrink type

end Outdoor termination kit (Any make

approved by GUVNL & Its Subsidiaries

Company)(300 mm2 HT XLPE cable ) Nos.

providing & fixing HT push on/heat shrink type

end Straight Joint (Any make approved by GUVNL

& Its Subsidiaries Company)(70 mm2 HT XLPE

providing & fixing HT push on/heat shrink type

end Straight Joint (Any make approved by GUVNL Nos.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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& Its Subsidiaries Company)(120/150/185 mm2

HT XLPE cable )

providing & fixing HT push on/heat shrink type

end Straight Joint (Any make approved by GUVNL

& Its Subsidiaries Company)(240 mm2 HT XLPE

providing & fixing HT push on/heat shrink type

end Straight Joint (Any make approved by GUVNL

& Its Subsidiaries Company)(300 mm2 HT XLPE

2 9912020002 Erection of FSP 800 AMP 10 Nos.

3 9912020002 Termination of FSP 1 C x 300 MM Aluminium 10 MTR

Shifting of RMU from Old Plinth to New Plinth

with termination Nos.

Installation Testing and commi. Of RMU on new

6 9912020002 Dismentaling Of RMU from Old plinth 10 Nos.

Dismentaling/Demolition of Old unused

7 9912020002 plinth&Debris of demolished plinth shift to safe

Bidders offer(+/-) in % (B)

Grand Total [C=A+/-(A*B)

Grand Total [C=A+/-(A*B)

Welfare Cess @ 1% [D = C x Welfare Cess 1%]

Grand Total including Welfare Cess [E=C+D]

Grand Total including Welfare Cess [E=C+D]

Goods & Service tax [F = D x GST %] (GST Rate :18%) SAC Code:

Grand Total including Welfare Cess& GST [G=E+F]

Grand Total including Welfare Cess& GST [G=E+F]

Final offer (in RS.)

Final Offer RS. In words

Executive Engineer

Vijapur Division UGVCL

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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SECTION 1: INSTRUCTIONS TO BIDDERS

This part, Instruction to Bidders (ITB), Section-1 of the Bidding Documents provides the information

necessary for bidders to prepare responsive bids for laying of underground HT cable network with

terminations under UGVCL area. The UGVCL hereinafter called 'Owner' will receive bids in respect of laying

of underground HT cable network with terminations to be furnished in the accompanying specifications. All

bids shall be prepared and submitted by bidders in accordance with instructions.

2 GENERAL INSTRUCTION

2.1 The Executive Engineer, UGVCL having its Office at, Vijapur Division, hereafter called the " UGVCL "

intends to invite tender for laying of underground HT cable network with terminations under UGVCL area.

2.2 The interested Bidder can download the Bid document from the website at www.tender.guvnl.com

The complete Bidding Documents shall be available at Government e-procurement portal

https://tender.nprocure.com

2.3 Bids submitted after the time and date fixed for receipt of bids as set out in the INVITATION to Bid shall

2.4 The works referred herein shall cover the entire scope of the Bid which include as per describe in scope

of work, laying of cable testing and commissioning under selected UGVCL area, including the successful

completion of performance and tests which the UGVCL desires to get executed.

2.5 The issuance of bid document would not mean that the bidder has qualified for the bidding. Hence

bidders should ensure themselves of their credentials before submitting their offer.

2.6 Documents towards payment of Tender fee and earnest money deposit (EMD) should be uploaded in

preliminary stage. First the preliminary stage will be opened and if the documents towards payment of

Tender fee and EMD are found in order then only techno-commercial bid will be opened first. All those

who are found technically and commercially competent to carry out the job will be considered as qualified

bidders and only their price bid will be opened.

2.7 At any time prior to the deadline for submission of bids, UGVCL may, for any reason, whether at its

own initiative or in response to a clarification requested by the Bidders , may modify the terms and

conditions by issuing addenda in the UGVCL website, bidder must be vigil as this addenda`s will be

2.8UGVCL reserves the right to spread the order if required.

2.9 Bidder does not anticipate change in the ownership during the proposed period of work. (If such a

change is anticipated, the scope and effect thereof shall be defined.

2.10UGVCL reserves the rights to instruct the contractor for carry out the works anywhere in the

jurisdiction of UGVCL and accordingly contractor shall carry out the work as per the same rate and terms

and condition of contract.

2.11 If at any stage it is found that bidder had hidden material information or had submitted information

which is false and fraudulent shall be debarred from bidding in UGVCL, tender for three years and EMD

shall be forfeited. The matter shall also be brought to notice to the registration authority of the contractor

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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2.12 The bidder shall be disqualified if;

a. The bidder had made misleading or false representation in the forms, statements and attachment

submitted in proof of qualification requirements and/or

b. A record of poor performance such as abandoning the work, not properly completing the contract,

inordinate delays in completion, litigation history or financial failures etc.

c. Every bidder should at the time of submission of bid, give a declaration that bidder and / or

proprietor / partner / director of the firm has not been placed on stop dealing / banned for

business dealing / blacklisting by GUVNL and its subsidiary companies.

The bidder should provide accurate information on litigation and/ or arbitration resulting from contract

completed or under execution by him over the last five years. A consistent history of arbitration awards/

judgments against the applicant or any partner of a joint venture may result in disqualification for

proposed work. If the details of litigation history are hidden by the applicant and later on it comes to

knowledge of the employer the bidder shall be disqualified for the proposed work and other appropriate

actions shall be taken against the bidder.

UGVCL would have the right to forfeit the EMD and black list to the bidder if any of the information given

by the bidder is found false / wrong or incorrect or misleading.

3 Bid Submission and Contents of Standard E-Bidding Document

3.1 The Bidders must ensure that all the schedules are completely filled in their Bids and the information

called for is given in totality. A set of complete Bid documents is required to be submitted online only. The

bidder's bid and the documents attached there to shall be considered for forming part of the contract

3.2 The outside of the envelope should also indicate clearly the name of the Bidder and his address. In

addition, the left-hand corner of the envelope or container should indicate the Bid number and the bid

opening date and time.

3.3 The Bidder has to send the Technical Bids and PRICE BID ON LINE only. No physical submission is

entertained in case of online payment of Tender fee and EMD.

3.4 The UGVCL reserves the right to reject any bid, which is not deposited according to the instructions,

stipulated above.

3.5 The e-Bid document includes submission of following documents in stages:

Stage-1: Preliminary Qualifying Details:

(b) Earnest Money Deposit

(c) Copy of GST Registration

(d) Permanent Account Number (PAN Card)

Stage-2: Techno-Commercial Details (Online Only)

4 PRE - QUALIFYING CRITERIA

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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Qualification of bidder will be based on meeting the criteria as specified in Pre- qualifying criteria Part-A

and Pre-qualifying criteria Part-B as demonstrated by the Bidder’s responses in the corresponding Bid

Schedules. Subcontractors’ technical experience and financial resources shall not be taken into account in

determining the Bidder’s compliance with the qualifying criteria. The bid can be submitted by an Indian

individual firm only. Joint Venture firms are not allowed.

Notwithstanding anything stated herein above, the UGVCL reserves the right to assess the capacity and

capability of the bidder, should the circumstances warrant such assessment in an overall interest of the

UGVCL. The UGVCL reserves the right to waive minor deviations if they do not materially affect the

capability of the Bidder to perform the contract.

Pre-qualification criteria

4.1 Part-A: Technical:

4.1.1 The bidder should possess Electrical Contractor license issued by the Office of Govt. of Gujarat. The

contractors outside of Gujarat State must have to take approval from Government of Gujarat for Electrical

Contractor license.

4.1.2 Work experiences of the bidder shall be considered only if the works have been executed under

Public electrical utility of Central or State Govt. in India/ Government Sector / Power Utility (Government or

Private) / Power sector PSUs &Power Sector CPSUs.

4.1.3 For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing the

statement of quantity & amount in Rs.), work completion certificate(showing amount of actual work

completed) for the work completed before one year and said system / project is performing satisfactorily

as on submission of bid, from respective authority / client.

4.1.4 Bidder has to submit the copy of complete type test reports / certificates of offered make of major

supply items like HDPE Pipe, Indoor & Outdoor Termination Kits, Straight Joints (Any make approved by

GUVNL & Its Subsidiaries Company) as required in under-ground cable laying work. The Certificates /

reports should not be older than 7 (Seven) years.

4.1.5 Bidder has to provide the authorization letters from the manufacturer / authorized dealer of offered

make material. Guarantee also required from bidder as well as OEM / authorized dealer.

4.1.6 Experience as a sub-contractor shall not be considered for technical evaluation.

4.1.7 The above stated criteria are minimum and the UGVCL reserves the right to request for any additional

requirement and also reserves the right to reject the bid of any bidder, if in the opinion of the UGVCL, the

qualification criteria are not fulfilled.

4.1.8 Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff &labour for

execution of work.

4.1.9 Bidder must own cable fault locator van / kit to identify cable fault location & HDD Machine for push

through work. If not, as an alternative, bidder should have out-sourced contract service facility with such

agency. For the same bidder must have to submit MOU (Memorandum of Understanding) with such agency

on Rs. 300/- non judicial stamp paper duly signed by respective authorized representative and notarized.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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The registration and purchase details of equipment along with MOU shall be submitted with the bidding

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs. 5 Lakhs,

criteria stated at clause no. 4.1.2 & 4.1.3 shall not be applicable for New Bidders. Quantity Allocation will

be as per Clause No. 11 of SECTION 2: GENERAL CONDITION OF CONTRACT.

4.2 Part-B: Commercial: For the purpose of this bid, the bidder shall meet the following minimum criteria

in past 7 years ending last day of month previous to the one in which bids are invited:

4.2.1 Similar Nature of Work: The bidder should have successfully completed or substantially completed

similar nature of work i.e. RMU Shifting and UG Infrastructure in last 7years ending last day of month

previous to the one in which bids are invited should be either of the following:

The amount of work completed by bidder as per work completion certificate shall be considered.

i. Experience in single completed work of projects execution in electrical sub-transmission /

distribution sector costing not less than the amount equal to 80% of the estimated amount of the

ii. Experience in two completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 50% of the estimated amount of the

project individually.

iii. Experience in three completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 40% of the estimated amount of the

project individually.

4.2.2 Minimum Average Annual Turnover (MAAT) for last three years, ending 31st March of the previous

financial year, of the bidder should be at least 30% of the estimated cost of the tender. In this regard,

separate notarized certificate from CA must be submitted.

4.2.3 Net-worth of the last Financial Year shall be positive.

Note: Turnover& Net-worth shall be certified by CA on his letter head and duly attested. Turnover for

preceding year shall be considered subject to submission of provisional / audited certificate from CA by the

4.2.4 Separate EPF Code No. allotted by RPFC & last six months of current year EPF Challan paid copy is

4.2.5 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership Firm

 Memorandum of Association & Article of Association in case of Company

4.2.6 GSTN Certificate & Permanent Account Number (PAN Card).

4.2.7 Group Insurance: A copy of the valid insurance policy of the insured labourer’s under W.C. Act. The

contractor shall renew the same till completion of the contract.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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4.2.8 Available Bid Capacity:

The bidder who fulfills the qualifying criteria mentioned above shall be qualified only if he

fulfills the requirement of bidding capacity i.e. sum of value of all contracts on hand plus

value of this bid should be less than twice the Average Annual Turnover of Last three

financial years.

The bidder’s capacity shall be computed as shown below.

A = Sum of value of all contracts on hand in Rs.

B = Estimated cost of this bid in Rs

C = Average Annual Turnover of Last three financial years in Rs.

If; A + B < 2 X C then qualified, else disqualified.

For the same, bidder shall have to submit the details of works on hand as per attached

Note: For tender estimated value below 5 Lakhs& ARC tender of estimated value more than Rs. 5 Lakhs,

criteria stated at clause no. 4.2.1 &4.2.3shall not be applicable for New Bidders.Quantity Allocation will

be as per Clause No. 11 of SECTION 2: GENERAL CONDITION OF CONTRACT.

5 SCOPE OF WORK

5.1 Bidder has to maintain the records of allotted cable drum with actual cable length. Cable length

must be measured before laying. Cable joints are to be done as per requirement only and length of

cable must be utilized accordingly.

5.2 Cable is to be laid in trench as per instructions of Engineer-in-Charge. While the shortest

practicable route should be preferred, the cable route shall generally follow fixed developments

such as roads, foot paths etc. with proper offsets so that future maintenance, identification etc. are

rendered easy. Cross country run merely to shorten the route length shall not be adopted. Cable

route shall be planned away from drains and near the property, especially in the case of LV/MV

cables, subject to any special local requirements that may have to be necessarily complied with.As

far as possible, the alignment of the cable route shall be decided after taking into consideration the

present and likely future requirements of other services including cables enroute, possibility of

widening of roads/lanes etc.Corrosive soils, ground surrounding sewage effluent etc. shall be

avoided for the routes.

5.3 Laying of cable, testing and commissioning: Cable trench up to the depth of 1200 mm is to be dug

with width of 300/500 mm as mentioned in schedule (BOQ) / specification in any type of soil.

Spreading of sand at the bottom of the trench up to 100 mm before Lying of power cable in the

Centre of the trench. Spreading of another layer of to 100mm sand above laid cable. Utmost care

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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should be taken while loading / unloading and unwinding the cable drums. Covering the cable with

RCC half round hume pipe 30mm thick, 150mm inner dia., Back feeling the trench so as to make

ground level as per original. Erection of 11 KV XLPE cable on DP structure with fixing of polymer

clamps, aluminum tags and with permanent identification of each cable at top and bottom with

permanent identification.

5.4 Whenever cables are laid along well demarcated or established roads, the LV/MV cables shall be

laid farther from the kerb line than HV cables. Cables of different voltages, and also power and

control cables shall be kept in different trenches with adequate separation. Where available space

is restricted such that this requirement cannot be met, LV/MV cables shall be laid above HV cables.

Where cables cross one another, the cable of higher voltage shall be laid at a lower level than the

cable of lower voltage.

5.5 Horizontal drilling without damage to surface road should not below 2 mtr from ground level and

putting HDPE/G.I pipe or any other pipe during the execution of U.G network (as per the direction

of Engineer-in-charge). The pipes shall be in conformity to the various relevant IS codes and laying

of 11 KV XLPE cable of different sizes as per site condition & instruction of Engineer in charge. The

detail map and excel sheet (hard copy & soft copy) indicating the respective depth and distance

from adjacent land mark for each segment for HDD is to be submitted as per instructions of

Engineer in charge.

5.6 Power and communication cables shall as far as possible cross each other at right angles. The

horizontal and vertical clearances between them shall not be less than 60cm.

5.7 Spare Cable ring near transformer center / DP structure to be provided for future work having

meter and to be buried 1 meter in ground.

5.8 At transformer center; for providing termination cable along with pole structure erected with GI /

HDPE Pipe. GI / HDPE Pipe confirms to the specifications as per IS and amendment thereof, should

be buried 300mm below ground level and 2700mm above groundsupported on DP structure with

polymer cleats. If any case, GI / HDPE Pipe cannot have buried in ground level the same should be

concreted at bottom level.

5.9 Supply and fixing of indoor / outdoor termination kit & Straight Joint Kit (Any make approved by

GUVNL & Its Subsidiaries Company) suitable for XLPE as per size of cable Shown in schedule (BOQ).

5.10 Separate Earthing is to be provided using 25 x 3 mm GI Strip covered by uPVC pipe (Standard Make)

with earth enhancement powder for Outdoor Cable Box.

5.11 Supply and fixing of HDPE/DWC/G.I pipe or any other pipe during the execution of U.G network (as

per the direction of Engineer-in-charge). The pipes shall be in conformity to the various relevant IS

5.12 Cables under railway tracks shall be laid in spun reinforced concrete, or cast iron or steel pipes at

such depths as may be specified by the railway authorities, but not less than 1m, measured from

the bottom of the sleepers to the top of the pipe. Inside railway station limits, pipes shall be laid up

to the point of the railway station limits, pipes shall be laid up to a minimum distance of 3m from

the centre of the nearest track on either side.

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5.13 Contractor shall liable to get the approval from Electrical Inspector. After receiving the approval of

Electrical Inspector, system shall be charged in the presence of Engineer-in-Charge.

5.14 Liaisoning for Preparation of site drawing and approval / NOC of Electrical inspector & other local

utilities like telecom networking, GAS, water, drainage, road authority, Maha Nagar Palika,

Nagarpalika etc. is in scope of contractor. The stipulated fees for getting the NOC / way-leave /

approvalshall be paid by UGVCL, after submission and verification of adequate invoice / demand

note from respective authority.

5.15 Liasoning with Western Railway Department and their respective competent authority. The

contractor shall acquire the necessary permission from the Railway Authority for carting the cable

and before handing over the cable for actual loading condition.

5.16 While working within railway boundary any damage to the railway infrastructure, asset and / or

system shall be liable to the contractor. The contractor shall have to make the payment of the

damage as assessed by the railway authority.

5.17 The trench excavation and filling-in shall be so executed that all walls, roads, sewers, drains, pipes,

cables, structures, places and things shall be reasonably secured against risk of injury and shall be

carried out to the satisfaction of the authorities concerned. However, if any, damages to existing

services made, contractor shall arrange and pay for any necessary repair, to make good the

5.18 A pre-warning PVC yellow tap 8-inch-wide and 300 microns thick (LDPE) shall also be laid. The

warning tap shall be printed in RED Letter (In English as well as Gujarati) as “CAUTION:

VOLTS UGVCLCABLE”and to be placed at about 300 mm to 450mm depth from ground level along

the route of cable to protect cable from mechanical injuries.

5.19 Route Markers are to be installed at every 50 / 100 meters length as per requirement, specification

and drawing. It should be put at bends, curves, road crossing etc. of cable route. The marker should

incorporate the following relevant information:

DISCOM Name: UGVCL

Voltage Class: 11kV Cable

5.20 Empty drums are to be credited at UGVCL’s respective stores at bidders cost and risk after

successful completion and execution of work. Otherwise recovery will be imposed on bidder.

5.21 Work may be required to be executed in any 66/132/220KV Sub-Stations also.

5.22 Necessary shutdown for connection/jumper of UG cable with existing network will be provided as

per availability or convenience of the UGVCL which shall be acceptable to the contractor &

contractor shall try to complete the work in minimum time.

5.23 Construction of Transformer Structure / Double Pole Structure with provision of busbar /

connections / jumper must be as per standard with all required accessories like LA, Box and Fuse

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5.24 The Work for the erection of Poles, Guys, Earthing, Transformer and Concreting, Stringing and

Guarding must be done as per standard.

5.25 Dismantling of existing overhead HT line is in scope of contractor. The material which is dismantled

from site during the execution of work must be credited to respective Divisional stores immediately

after completion of work with complete inventory and measurement details and length to weigh

conversion calculations.

5.26 It is mandatory for the bidder to test the Main and Spare cable for continuous 72 Hrs at load

5.27 A caution board indicating “CAUTION – CABLE JOINTING WORK IN PROGRESS” shall be displayed to

warn the public and traffic where necessary.

5.28 All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

5.29 Any kind of the restoration work to be done by the Contractor during execution of the work.

5.30 In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take

5.31 Bids not covering the above entire scope of works shall be treated as incomplete and shall be

5.32 Bids containing deviations form will be considered as non-responsive.

5.33 Any other item not specifically mentioned in the specifications but which are required for Erection,

Laying, Testing, Commissioning and satisfactory operation of the Distribution lines are deemed to

be included in the scope of the specification unless specifically excluded.

6 STANDARD & REGULATION

The survey, engineering, design, manufacture, erection, cable laying and testing of the equipment’s and

material to be supplied shall comply with latest revisions of relevant Indian Standards or equivalent IEC

standards. In addition, the Indian Electricity Rules, Electricity Act 2003, CEA Regulations, Statutory

requirements of Central Govt., GERC and State Government of Gujarat (applicable codes), shall also be

complied with. Any complications arising out of it will be set right by the bidder without any implication to

UGVCL. The bidder shall submit his offer as per information given in submission of Bid.

The bidder shall quote in the appropriate schedule of bid form on item rate /% above or below basis.

However, the financial evaluation will be done as per commercial clause 4.2. Prices quoted should be FIRM

and Total Unit End Cost with GST and cess as applicable stating the Unit Ex- works price, freight, packing &

forwarding charges, Insurance Charges, GST and cess as applicable separately in price bid, which is a must.

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If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid declaration & self-certified Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract, the rate

(i.e. Price) mentioned in the price bid shall be final and any additional GST will have to be borne by the

Bidder himself. In no case additional amount towards GST or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for each

item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to take the prices

as exclusive of taxes and duties at maximum higher slab rates for the evaluation of the Bids.

The offered prices to be indicated in online mode of Bid in the format given (i.e. Schedule).The price bid

submitted in physical mode shall not be considered.

The Bidder should invariably indicate the total unit end cost price considering all their costs / calculations in

the Price bid itself for each item and all sub-items if any. This is a must. Cost components hidden /

furnished elsewhere will not be considered and will be ignored out rightly.

Every bidder shall inform their GSTIN No.

8 AMENDMENT TO BID

At any time prior to the deadline for submission of bids, UGVCL may, for any reason, whether at its own

initiative or in response to a clarification requested by a respective bidder, modify the bidding documents

The amendment will be notified on Websites only. UGVCL will bear no responsibility or liability arising out

of noncompliance of the same in time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due consideration by

the bidders while they submit their bids and invariably enclose such documents as a part of the bid.

The Tender Fee is payable as per following table, between the dates mentioned in Table No. 1, by either in

Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by RTGS / NEFT /

Sr. Tender Fees Present Rate of Total Tender Fee in

Estimated cost of Tender

No. in Rs. GST in %age Rs.

1 Up to Rs. 1 Lacs As per DoP 18% As per DoP

2 Above Rs. 1 Lacs and Up to Rs. 5 Lacs Rs. 500/- 18% Rs. 590/-

3 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 750/- 18% Rs. 885/-

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4 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/- 18% Rs. 1180/-

5 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/- 18% Rs. 5900/-

6 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/- 18% Rs. 8850/-

7 Above Rs. 500 Lacs Rs. 10000/- 18% Rs. 11800/-

The tender fee once paid for tender document will not be refunded under any circumstances or not

transferred to other bidder.In case of online payment, no physical document submission is required.

10 EARNEST MONEY DEPOSIT

The EMDpayable as per following table. If the EMD amount is more than Rs. 3.0 Lakhs, it should be paid

either by RTGS / NEFT / Online or Demand Draft or Banker’s Cheque(in favor of the (Uttar Gujarat Vij

Company Limited payable at Vijapur of any scheduled/Nationalized banks) or through Bank guarantee from

any scheduled nationalized bank decided by Government of Gujarat time to time. Otherwise it should be

paid either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by

RTGS / NEFT / Online.

Sr.No. Estimated cost of the item in tender EMDAmountinRs.

1 Up to Rs. 5 Lacs 1% of theEstimated value of item.

2 Above Rs. 5 Lacs and up to Rs. 10 Lacs 7500/-

3 Above Rs. 10 Lacs and up to Rs. 25 Lacs 20000/-

4 Above Rs. 25 Lacs and up to Rs. 50 Lacs 40000/-

5 Above Rs. 50 Lacs and up to Rs.1 Crs. 80000/-

6 Above Rs. 1 Crs and up to Rs. 3 Crs. 1.20 Lakhs

7 Above Rs. 3 Crs and up to Rs. 5 Crs. 2.50 Lakhs

8 Above Rs. 5 Crs and up to Rs. 10 Crs. 3.00 Lakhs

9 Above Rs. 10 Crs and up to Rs. 20 Crs. 3.75 Lakhs

10 Above Rs. 20 Crs and up to Rs. 35 Crs. 7.00 Lakhs

11 Above Rs. 35 Crs and up to Rs. 50 Crs. 11.00 Lakhs

12 Above Rs. 50 Crs and up to Rs. 100 Crs. 12.00 Lakhs

13 Above Rs. 100 Crs and up to Rs. 200 Crs. 15.00 Lakhs

14 Above Rs. 200 Crs and up to Rs. 500 Crs. 35.00 Lakhs

15 Above Rs. 500 Crs. 50.00 Lakhs

Exemption in EMD will not allow.

In case of online payment, no physical document submission is required.

EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder provides

the contract Security Deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15 days after the date of LOA of the

contract or fails to sign the contract agreement, then the EMD amount will be forfeited by UGVCL without

any notice or proof of damages etc.

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The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the award of

No interest will be payable by the UGVCL on the above Deposit.

Validity of EMD (six) 6 months from the date of submission of bid for this Bid.

11 INFORMATION REQUIRED WITH THE PROPOSAL

The Bidders, along with his proposal, shall submit all the filled annexure given in Section of Annexure &

Appendix (Annexure of Qualification Information & Bank Guarantee).

The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal item

of equipment proposed to be furnished and erected. The bid should also contain drawings and descriptive

materials indicating general dimensions, materials from which the parts are manufactured, principles of

operation, the extent of pre-assembly involved, major construction equipment proposed to be deployed,

method of erection and the proposed organizational structure.

The above information shall be provided by the Bidder in the form of separate sheets, drawings, enclosed

etc. - Any bid not containing sufficient descriptive material to describe accurately the equipment proposed

may be treated as incomplete and hence rejected. Such descriptive materials and drawings submitted by

the Bidder will be retained by the Owner. Any major departure from these drawings and descriptive

material submitted will not be permitted during the execution of the Contract without specific written

permission of the Owner.

Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

Standard catalogue pages and other documents of the Bidder may be used in the bid to provide additional

information and data as deemed necessary by the Bidder.

The Bidder, along with his Proposal, shall submit a list of recommended erection/Underground equipment

and materials which will be required for the purpose of erection of equipment and materials supplied

under the Contract.

In case the ‘Proposal’ information contradicts specification requirements, the specification requirements

will govern, unless otherwise brought out clearly in the technical commercial deviation schedule.

The materials should be offered strictly confirming to ISS/BIS/Bid specifications given in the Bid. If the

Bidder’s desires to quote with any technical deviation they should specifically quote the deviation and the

ISS/BIS numbers in the body of the Bid itself under the Annexure VII of e-Bid only. If technical deviations

furnished by the Bidder are not agreeable to UGVCL, the offers may be ignored. However, it will be solely

at UGVCL discretion to consider the technical deviation OR not for considering the Bidder. No

correspondences of the Bidder after opening of the bid will be entertained in this matter.

12 DELAYED AND LATE BIDS

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No Bid shall be accepted/opened in any case which are received after due date and time of the receipt of

Bid irrespective of delay due to postal services of any other reasons and company shall not assume any

responsibility for late receipt of Bid. Any correspondence in the matter will not be entertained.

13 REJECTION OF BID

The Bidders is expected to examine all instructions, terms, conditions, schedules and other details called

for in this specification and keep himself fully informed about all which may, in any way, affect the work, or

cost thereof. Failure to furnish the required information or submission of Bid not as per the specification

will be at the Bidders risk may result in rejection.

The offer is liable summarily rejected if it contains:

 Deviation / Addition / Alternations / Omissions in bidding schedules.

 Deviation and contradictions to the terms and conditions specified in this Bid.

14 UGVCL’S RIGHT

The UGVCL reserves the right to terminate this contract or part thereof at any time during its tendency

without giving notice of Termination or the reasons thereof.

The Bidders shall specifically note that any over writing or corrections or manuscript in the bid shall be

ignored and will not be considered authentic unless same are signed with Bidder's Stamp/Seal

UGVCL reserves the right to split the contract into two or more bidders. In such cases, the term for

completion period will be negotiated and reduced proportionate to the order quantity/value.

In case of any doubt or interpretation of the terms and condition, the decision of the SUPERINTENDING

ENGINEER, CIRCLE OFFICE, UGVCL will be final and binding upon the Bidders and no dispute in this regard

will be entertained.

UGVCL reserves the right to accept any bid or reject any or all Bids or cancel /withdraw RE INVITATION to

bid without assigning any reason. Such decision of the UGVCL shall not be subject to question by any

Bidders and the UGVCL shall bear no liability whatsoever for such decision.

15 LANGUAGE OF THE BID

All information in the bid shall be in English. Information in any other language shall be accompanied by its

translation in English. Failure to comply with this may disqualify a bid. In the event of any discrepancy in

meaning, the English language copy of all documents shall govern.

16 SIGNATURE OF BIDDER

The bid must contain the name, residence, address and place of business of the person or persons making

the bid and must be signed and sealed by the bidder with his usual signature. The name of all persons

signing should also be typed or printed below the signature.

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Bids by corporation/ company must be signed with the legal name of the corporation/ company by the

President, Managing Director or by the Secretary or other person or persons authorized to bid on behalf of

such corporation/ company in the matter.

A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary', 'or

other designation without disclosing his principal will be rejected.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the

The Bidder's name stated on the Bid shall be exact legal name of the firm.

Erasures or other changes in the bid documents shall be over the initials of the person signing the bid.

17 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS & SPECIFICATIONS

Bidder is required to carefully examine all the Bid Documents, Technical Specifications and Bid Drawing,

Commercial Terms & Condition or any other terms & conditions and fully inform himself as to all the

conditions and matters which may in any way affect the Work or the cost thereof. If any Bidder finds

discrepancies or omissions in the specifications and documents or is in doubt as to the true meaning of any

part, he shall at once request in writing for an interpretation/clarification by the UGVCL. The UGVCL will

issue interpretation and clarifications if required.

Verbal clarifications and information given by the UGVCL or his employee(s) or his representative(s) shall

not in any way be binding on the UGVCL.

18 PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19EFFECTS AND VALIDITY OF BID

The bid should be kept valid for a period of 180 DAYS from the date set for opening of the technical bid.

Bid submitted by the bidder shall remain valid for acceptance for a period of 180 days from the date of

opening of the technical bid. The Bidders shall not be entitled during the validity of bid, to revoke or cancel

bid or vary any term thereof. In case of bidder revoking or canceling his bid or varying any term in regard

thereof, the bidder's earnest money deposit shall be forfeited by the Owner.

20EVALUATIONS AND COMPARISION OF BIDS

Generally, the bids received and accepted will be evaluated by the UGVCL Team.

The Owner will examine the Bid to determine, whether they are complete, whether they meet all the

conditions of the Contract, whether required Tender fee, Bid EMD and other required documents have

been furnished, and whether the Bids are generally in order. Any Bid not fulfilling these requirements shall

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The technical eligibility will be decided upon evaluation as per clause 4.1. The Owner will evaluate and

and technical Bids are found responsive as per the conditions of the Bid.

No additional payments shall be made for completion of any contractual obligation beyond the quoted

prices. If the Bidder does not accept the correction of errors if any, its Bid shall be rejected and its Bid

security may be forfeited.

Documents submitted by the contractor shall be crosschecked /verified by the UGVCL team at any stage of

the contract period.

Bidder does not anticipate change in the ownership during the proposed period of work.

21 ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis: If there is a discrepancy between words and

figures, the amount in words will prevail. If there is discrepancy between the unit price and the total price

which is obtained by multiplying the unit price and quantity, or between sub-total and the total price, the

unit or sub-total price shall prevail, and the total price shall be corrected. In case of discrepancy between

sub-total price obtained by adding various prices in the schedule and the sub-total price indicated for that

particular schedule, the sub-total obtained by addition of various arithmetically corrected prices would be

considered for evaluation.

However, the UGVCL shall be entitled to award the contract at the lowest of the prices arrived at from

various schedules, identified for that purposes, in the bid proposal sheets. If the bidder does not accept the

correction of the errors as above, his bid will be rejected.

22 AWARD OF CONTRACT

Notification of award of contract will be made in writing to the successful bidder by the UGVCL.

The contract will be awarded to the best qualified and responsive bidder offering the lowest evaluated bid

in conformity with requirements of these specifications and documents and UGVCL shall be the sole judge

in this regard and subject to the provisions of these instructions to bidders and other terms and conditions

detailed out in these documents and specifications. A responsive bid is one which accepts all terms and

conditions of these specifications and documents without any modifications.

The Owner shall not be bound to accept the lowest or any Bid and reserves to itself the right of accepting

the whole or a portion of any of the Bid as it may deem fit, without assigning any reason thereof. The

Owner reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at

any time prior to award of contract, without thereby incurring any liability to the affected Bidder or bidders

or any obligation to inform the affected Bidder or bidders of the grounds for the Owner's action.

Any approach/canvassing etc. official or otherwise by the bidder or his/their representative/agent to

influence the consideration of their Bid shall render the Bid liable to summary rejection. In the case of

there being a number of bidders quoting same rates thereby forming a cartel to jack up the prices, the

SBD’s of such bidders shall be summarily rejected.

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The Owner reserves the right to vary the quantity of any of the spares and/or delete any items of spares

altogether at the time of Award of Contract.

23 Notification of Award

Prior to the expiration of the period of bid validity, the Owner will notify the successful Bidder in writing,

that its bid has been accepted. The notification of award will constitute the formation of the contract.

The Owner shall promptly respond in writing to any unsuccessful Bidder who, after notification of award in

accordance with above, requests in writing the grounds on which its bid was not selected.

24 Signing the Contract Agreement

At the same time as the Owner notifies the successful Bidder that its bid has been accepted, the Bidder will

prepare the Contract Agreement provided in the Bidding Documents, incorporating all agreements

between the parties. The Contract Agreement shall be prepared within Fifteen (15) days of the Notification

of Award and the successful Bidder and the Owner shall sign and date the Contract Agreement

immediately thereafter.

25PERFORMANCE GUARANTEE TOWARDS EXECUTION PERIOD

The successful bidder should be paid Performance Guarantee towards execution period within 15 days

after issuance of LOA for an amount equal to 5% (Five Percent) of the total Contract Value towards faithful

performance of the Contract in accordance with the terms and conditions specified therein.

The Performance Guarantee is payable as for the option of UGVCL by:

(a) If Performance Guarantee amount is less than Rs. 1 Lakh, it shall be paid either by Demand Draft or

Banker’s Cheque (on any Nationalized /schedule Bank Payable at Vijapur) or Cash (up to Rs. 10,000/-

(b) Otherwise it shall be paid either by Demand Draft or Banker Cheque (on any Nationalized /schedule

Bank Payable at Vijapur) or Bank Guarantees of specified Banks as notified by Finance Department of

Government of Gujarat time to time in this regard.

In the case of Bank Guarantee, you should undertake to renew the guarantee one-month before the expiry

of the validity date failing which UGVCL will encash the Bank Guarantee. The Performance Guarantee will

be returned to the Contractor without any interest after completion of guarantee period.

NOTE: The supplier may submit single or separate Bank Guarantee, to cover execution period and

Guarantee period, equivalent to higher of Two Bank Guarantees i.e Security Deposit and Performance

Guarantee as mentioned in Clause No: -25 and 26 of tender’s terms and condition mentioned in

Instructions to Bidders.

It should be valid till the completion of Guarantee / Warrantee period including additional one month; i.e.

total duration of Bank Guarantee will be from twelve months of Date of Work Order plus twelve months of

Warrantee period plus additional 1 months.

However, in case of the delay in execution, the contractor shall have to extend such Bank Guarantee

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The Contractor shall guarantee in accordance with the Contract documents and free from defects in

material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE Pipes etc. and

workmanship for a period of twelve (12) calendar months from date of completion of sub work order by

contractor. For the same, sticker must be provided incorporating Date of Installation and due date of

guarantee on materials used by Successful Bidder.

27INDEMNITY BOND

The successful bidder will have to give indemnity bond to UGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the execution of

work as per attached format.

27 JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of Vijapur shall have

exclusive jurisdiction in all matters arising under this contract.

28 COMPLETION PERIOD

The execution of this contract shall be completed within 24 months after commencement period of

days from the date of letter of acceptance (LOA).

The concern field office of Vijapur Division / Mehsana Circle will issue sub work order as a part of Contract

as per requirement. The work completion period of each sub work order will be decided by concern

Engineer-in-Charge from the date of issue of sub work order.

The work completion period of all sub work orders cannot exceed the total period of original work order.

The completion date will be deemed to be the date on which all works of the sub work orders are

demonstrated to be completed in all respects as per the terms and conditions of this contract to the

satisfaction of the UGVCL / Engineer.

Successful bidder has to submit technical specification & drawing for HDPE Pipes, Indoor & Outdoor

termination kits, Joint Kits etc. for necessary approval during commencement period for the material he

wishes to utilize actually.

29 CONFLICT OF INTEREST AMONG BIDDERS / AGENTS

A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to anti-

competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have a conflict of

interest shall be disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

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b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in

a position to have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more

than one Bid will result in the disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding

manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers,

one agent cannot represent two manufacturers or quote on their behalf in a particular tender

enquiry. One manufacturer can also authorize only one agent/ dealer. There can be only one bid

from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more

than one unit having common business ownership/ management, only one unit should quote.

Similar restrictions would apply to closely related sister companies. Bidders must proactively

declare such sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended

from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not have conflict

of interest with other bidders, as above.

If, the Company during the procurement process, observes or suspects any activity on the part of bidders

or obtains any knowledge which indicates the existence of cartel formation amongst the bidders or

apprehends the possibilities of cartel as defined under The Competition Act, 2002, the Board of the

Company being a government Company involved in public procurement work, reserve all rights to allot

quantities to such bidders, who are not part of the cartel, in any manner deemed fit in the interest of the

Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/ other laws and

/ or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

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SECTION 2: GENERAL CONDITION OF CONTRACT

The "OWNER" shall mean the “UGVCL” UTTAR GUJARAT VIJ COMPANY LIMITED, having its Division office at

Vijapur, Gujarat, India.

The "Contractor" / Successful Bidders shall mean the Bidders; whose Bid has been accepted by the UGVCL

for award of the contract and shall include his authorized representatives.

The "Engineer-in-Charge" shall mean the authorized officer of the UGVCL to act as Engineer-in- Charge to

supervise the work – for the purpose of the contract.

The "Specification" shall mean the Bid forming a part of the contract along with Performa, schedules and

The "Order" shall mean the official letter issued by the UGVCL, informing the bidder that his Bid has been

The "Contract" shall mean the agreement to be entered into by the UGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

The "EMD" shall mean Earnest Money Deposit.

The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed

The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed

by the UGVCL and calculated from the quantities indicated in the Bid.

The "Completion Period" shall mean the period starting from the date of issue of "Order" and required to

complete the work in all respect.

The "Similar Work" shall mean activities to carry HT / LT underground cable laying network with

terminations for Distribution System.

“Inspector” shall mean the any person nominated by UGVCL from time to time to inspect the works under

the contract and/or duly authorized representative of the UGVCL.

“Letter of Award” shall mean the official notice issued by the UGVCL notifying the contractor that his bid

has been accepted.

“Date of Commencement” is the date when LOA placed by the Owner.

“Date of Contract” Shall mean the date on which Letter of award has been issued.

“Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

“A Week” shall mean the continuous period of seven days.

'Commissioning' shall mean integrated activity covered under 'Pre-commissioning Operation', 'Initial

Operation', 'Trial Operation' and carrying out 'Performance Tests'.

HT means High Tension

U/G means Under Ground.

“New Bidder” shall mean the bidders who are participating without qualification criteria mentioned under

Section 1 Instructions to bidders Clause No. 4 Qualifying Criteria and remaining bidders in line with the

same clause will be considered as an “experienced / regular bidders”.

The price bid submitted by the contractor shall include all duties, taxes, insurance, freight etc., and any

other taxes that may be levied in accordance with the laws and regulations.

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2.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings,

etc. attached & if has any doubt as to the meaning of any portion of any condition /

specification, etc. he shall before signing the contract submit the particulars thereof to UGVCL

in order that such doubts are removed.

2.2 The successful bidder shall not, without the consent in writing of UGVCL, transfer, assign or

sublet the work under this contract or any substantial part thereof to any other party.

2.3 Notices, Statements and other communications sent by UGVCL through registered post or

telegram or telex or any other way of communication to the successful bidder at his specified

address shall be deemed to have been delivered to the successful Bidder. The work shall be

carried out by the successful bidder with prior approval of UGVCL. Work carried out without

UGVCL’s approval shall not be accepted and the UGVCL shall have right to reject it and to

recover the cost from the successful bidder. He will be liable against all losses, expenses or

claims arising in connection with the death of or injury to any person employed by the

successful bidder or his subcontractors for the purposes of the Works.

2.4 The successful bidder shall be responsible for any damage to the equipment during transit due

to improper or inadequate packing, handling, loading and unloading. The cases containing

easily damageable material shall be very carefully handled. Adequate protection must be

provided for outdoor storage at site in tropical humid climate, wherever necessary. The

successful bidder without any extra cost shall supply any material found short inside intact

2.5 If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days’ notice given in

writing to the successful bidder and if he fails to comply with the notice, then in such a case

UGVCL shall be at liberty to get the work or any part of it, executed through any other

agency/Bidder in the manner and on the terms it thinks proper. If the cost of executing the

work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to make

good the deficiency, UGVCL may recover it from the Bidder in any lawful manner.

2.6 UGVCL shall have at all reasonable time access to the works being carried out by the Bidder

under this contract and stores where material issued by UGVCL is stored. All the works shall be

carried out by the Bidder to the satisfaction of UGVCL.

2.7 The quantities mentioned in the accompanying schedule B are only approximate same may

decrease or increase. The UGVCL reserves the right for revising or omitting any of the

quantities. The actual work executed by the successful bidder will be calculated at the rate

given in the contract schedule of the rates binding to the successful bidder.

2.8 No higher rate or revised rate will be application for the work, if work is held-up/closed due to

whatever so reasons.

2.9 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

2.10 All other general terms and conditions as prevailing in the UGVCL shall be applicable to this

2.11 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and for

execution of the works.

2.12 Either successful bidder or successful bidder’s authorized person should contact our Engineer

In Charge as well as Division Office, Vijapur daily for the availability of materials required for

this work, failing to which this work order shall be terminated without giving any notice.

2.13 The successful bidder has to maintain site register covering all aspects of material

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received/utilized/dismantled for day to day work and has to obtain signature of Engineer in

2.14 In case of any dispute doubt, the decision of Superintending/Executive Engineer

Vijapur/Mehsana Circle/Division shall be unchallengeable and final, which will be binding to

the contractor.

2.15 The successful bidder will be solely responsible for any accident/damage either to equipment

or any human being during the time of execution of work.

2.16 The successful bidder will have to make his own arrangement for required all kinds of tools,

tackles, required for the execution of work.

2.17 The cost of damages, if any will be recovered from the successful bidder’s bill. The assessment

of which will be done by Engineer in Charge in consultation with division office, and his sole

discretion and his decision shall be binding to the successful bidder and shall be considered as

final and unchallengeable.

2.18 The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he fails to

do so entire work will be carried out at the risk and cost of Contractor.

2.19 The contractor must engage sufficient knowledgeable person round the clock, exclusively for

execution of work.

2.20 Specification in any items mentioned in tender are subject to change without any prior notice

and binding to the contractor.

2.21 The UGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all relevant

Govt. Authorities from the bill.

2.22 If the work is required to be carried out during fix outage then the successful bidder has to

deploy adequate man power, material, tools etc. well in advance and has to complete the

entire work during this specific outage period only, failing to which Company shall be at liable

to deduct the amount of revenue loss due to prolong outage.

2.23 The tender includes all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for completion of

work. The contractor will not be eligible for any extra payment in respect of such minor

accessories and item of work.

2.24 The successful bidder shall not refuse to execute the work order at any time and it will be his

sole responsibility to execute and complete this work as per the instruction of Engineer in

2.25 The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer in Charge.

2.26 All the materials issued by UGVCL shall be transported to the work site on same day and to be

preserved in safe custody failing to which UGVCL shall initiate Police action. Similarly, as per

instruction of Engineer in Charge, you have to credit the material at UGVCL store without any

loss of time failing to which UGVCL shall initiate Police action.

2.27 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Superintending/Executive

Engineer,Vijapur/MehsanaCircle/Division shall be recovered from successful bidder’s bill as a

penalty with applicable GST.

2.28 No tools, tackles, manpower, crane facilities etc. will be provided by the UGVCL.

2.29 The contractor has to follow all labour laws, safety rules and regulations. The UGVCL does not

take any responsibility in case of accident or injury to the workers. The safety, security of men,

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materials and equipment shall be sole responsibility of the contractor.

2.30 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of

local body is a must condition for the successful bidder.

2.31 The contractor shall be responsible for breakages, losses and a theft of material during transit

or erection after the materials issued from the stores till the completion of work and is taken

over by the UGVCL.

2.32 As regard damages to the materials, equipment, successful bidder himself will be responsible.

If there is any compensation to be paid in respect of “WORKMAN” Compensation Act or any

other statutory provisions, the same will be paid by contractor directly. If he thinks fit, he may

take necessary insurance covering at his cost.

2.33 The competent authority can delete any item in schedule of the tender if he feels that the rate

quoted by the contractor for the item is abnormally high when compared to the estimated

2.34 The erection work should be carried out according to the specification as per instructions and

programmed laid out by the Engineer in charge. Contractor has to ensure safe shifting and

erection of all accessories / equipment as per standard norms.

2.35 The Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of UGVCL.

2.36 Under the Contract, the Contractor shall be responsible for loss or damage to the line and

Electrical Equipment until the successful completion as defined elsewhere in the Bid

2.37 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

2.38 The law applicable to the contract shall be the laws in force in India. The courts of Vijapur

shall have exclusive jurisdiction in all matters arising under the contract.

2.39 The contractor shall submit the CAR (Contractor All Risks) policy for the awarded value of work

and valid for the entire duration of the work including extending period of work, if any. The

contractor shall provide to the Owner, copy of insurance policies and documents taken out by

him, in pursuance of the contract, immediately after such insurance coverage. If the

contractor fails to effect and keep in force insurance, as per the term of contract, the Owner

may effect and keep in force such insurance and pay such premium or premiums as may be

necessary for that purpose and from time to time deduct the amount so paid by the Owner as

aforesaid, from any money due or which may be come due to the contractor, or recover the

same as debit due from the contractor.

2.40 The contractor shall be responsible for preparing all claims and make good for all damages or

Loss by way of repairs and or replacement of portion of any works damaged or lost. The

transfer of title shall not in any way relieve the contractor of his responsibility during the

period of contract including the defect liability period.

2.41 The contractor shall abide by the local laws and regulations governing labour and applicable

from time to time. During continuance of the contract the contractor shall abide at all times by

all existing labour enactments and rules made their under, regulations notification and

byelaws of State and Central Govt. of Local authority and any other labour law (including rules,

regulations bylaws that may be passed or notifications that may be issued under any labour in

future either by the state or the central govt. or the local authority)

2.42 Nothing shall be paid for any loss or damage done due to rains, floods, or any other act of God

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during the execution period, trial run & defect liability period. The payment shall be made only

for material/works acceptable to the Department.

2.43 Material purchased in excess shall not be measured and paid for and if not removed from the

site within one month after completion of work, the material shall become the property of

UGVCL and no claim on this account shall be entertained.

2.44 The contractor shall provide suitable measuring equipment /arrangement at site for checking

of various material supplied by him.

2.45 In case of duplicity/variations/contradiction of terms and condition in the printed Bid

documents and special terms and conditions, the terms and conditions mentioned in the

special terms and conditions shall prevail.

2.46 The Owner reserves the right of modification of layout plans, if found necessary, before actual

execution of work even after designing the same, nothing extra shall be payable to the firm for

these changes in the layout plan.

2.47 Contractual agency shall bear the cost of repairing the damages of other utility services like

water, telecom, road or sewerage during excavation of electrical cable trench. Suitable

measures to be adopted during road crossing and cutting of metaled portion of the road

including taking prior permission from the concerned department. UGVCL will not involve in

the coordination with the other utility services although for the sake of the progress of the

project they may take initiatives.

3. ENGINEER-IN-CHARGE'S REPRESENTATIVE

(i) The Owner will appoint any of his officers or any agency as the case may be as engineer-in-charge to

deal with all the matters related to the execution and operation of contract.

(ii) However, the Owner/Owner's representatives reserves the right in checking/tests checking of the

operation of the contract in respect of quality, testing, and measurement of works either directly or

through a separate agency or both.

(iii) The Engineer-in-charges representative may appoint any number of persons to assist the Engineer-in-

Charges Representative in carrying out of his duties. He shall notify to the contractor the names, duties and

the scope of authority of such persons. Such assistants shall have no authority to issue any instructions to

the contractor save in so far as such instructions may be necessary to enable them to carry out their duties

and to `secure their acceptance of materials plants or workmanship as being in accordance with the

contractor, and any instructions given by any of them for those purpose shall be deemed to have been

given by the Engineer-in-charge's Representative.

4 GENERAL OBLIGATIONS

4.1 Contractor's general responsibilities

The contractor shall with due care and diligence (to the extent provided in the contract) execute and

complete the work and remedy any defects therein in accordance with the provisions of the contract. The

contractor' shall provide all supervisory, labour, materials, plant, construction equipment and all other

things, whether of temporary or permanent nature, required in and for such design, execution, completion

and remedying of any defects, so far as the necessity for providing the same is specified in or is reasonably

to be inferred from the contract. The contractor shall provide the same in specified form which is

reasonably to be inferred from the contract. The contractor shall promptly notify the Owner and the

Engineer-in-charge of any effort, omission, fault or any other defect in the design or specifications for the

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work which he discovers when reviewing the contract documents or in the process of execution of the

works. The contractor shall take the full responsibility for the adequacy, stability and safety of all site

operations and methods of construction, provided that the contract shall not be responsible (except as

stated hereunder or as may be otherwise agreed) for the specification of works, not prepared by the

contractor. Whereas this contract expressly provides that all of the components of this work shall be

designed by the contractor, he shall be fully responsible for all the works, notwithstanding any approval by

the Engineer-in-charge.

4.2 Inspection of site

The contractor shall deem to have inspected the site and examined its surroundings and collected

information available in connection therewith and to have satisfied himself (so far as is practicable, having

regard to considerations of cost and time, at his own responsibility and expense) before submitting his bid,

(a) the form and nature thereof, including the sub surface conditions

(b) the hydrological and climatic conditions

(c) the extent and nature of work, labour and materials necessary for speedy execution of the works, their

availability and other related matters and remedying of any defects therein, and

(d) The means of access to the site and accommodation he may require. And in general, shall be deemed to

have obtained all necessary information as above mentioned, as to risks, contingencies and all other

circumstances which may influence or affect his bid.

4.3 Sufficiency of Bid

The contractor shall be deemed to have satisfied himself as to the correctness and sufficiency of the Bid

and of the rates and prices stated in the bill of quantities all of which shall except in so far as it is otherwise

provided in the contract, cover all his obligations under the contract (including those in respect of the

supply of good, materials, plant or services) and all matters and things necessary for the proper execution

and completion of the works and remedying of any defects therein. The rate quoted against each item or

work shall be for the complete finished item of work and shall be inclusive of all taxes duties and all cost

and expenses which may be required in and for execution and full protection of the work as described

together with all general risks/liabilities and obligations set forth or implied in the documents on which the

Bid is based. The rates quoted against each item in the bill of quantities shall be deemed to cater for all

minor constructional details which are not specifically mentioned, but are fairly and obviously intended and

are essential for the full and final completion of works and the contractor is not entitled to make any extra

claim on this account.

4.4 Work to be in accordance with contract

Unless it is legally or physically impossible, the contractor shall execute and complete the works and

remedy any defects therein in strict accordance with the contract to the satisfaction of the Engineer- in-

charge. The contractor shall comply with and adhere strictly to the Engineer-in-charge's instruction on any

matter, whether mentioned in the contract or not, touching or concerning the work. The contractor shall

take instructions only from the Engineer-in-Charge or from the Engineer-in-charges representative.

4.5 Engineer-in-charge at Liberty to Object

The Engineer-in-charge shall be at liberty to object to and require the contractor to remove forthwith from

the works any persons provided by the contractor who, in the opinion of the Owner/ Engineer-in- charge,

misconducts himself or is incompetent or negligent in the proper performance of his duties, or whose

presence on site is otherwise considered by the Engineer-in-charge to be undesirable, and such persons

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shall not be again allowed upon the works without the consent of the Engineer-in-charge. Any person so

removed from the works shall be replaced as soon as possible.

4.6 Setting out

The contractor shall be responsible for:

(a) The accurate setting out of the works in relation to original points, lines and levels, of reference given by

the Engineer-in-charge in writing based on approved survey data.

(b) The correctness of the position, levels, dimensions and alignments of all part of the works.

(c) The provision of all necessary instruments, appliances and labour in connection with the forgoing

responsibilities, if, at any time during the execution of the works any error appears in the position, levels,

dimensions or alignment of any part of the works the contractor on being required to do so by the

Engineer-in-Charge, shall at his own cost rectify such error to the satisfaction of Engineer-in- Charge, unless

such error is based on incorrect data supplied in writing by the Engineer-in-Charge.

(d) The checking of any setting - out or of any Line or level by the Engineer-in-Charge shall not in any way

relieve the contractor of his responsibility for the accuracy thereof and the contractor shall carefully

protect and preserve all bench marks sight - rails, pegs and other things used in setting out of the works.

4.7 Safety, Security and Protection of the Environment

The contractor shall throughout the execution and completion of the works and the remedying of any

defects therein;

(a) Have full regard for the safety of all persons entitled to be upon the site and keep the site (so far as the

same is under his control) and the works (the same are not completed or occupied by the Owner) in an

orderly state appropriate to the avoidance of danger to such persons.

(b) Provide and maintain at his own cost all lights, guards, fencing, warning signs and watching, when and

where necessary or required by the Engineer-in-Charge or by any duly constituted authority, for the

protection of the works or for the safety and convenience of the public or others.

(c) Take all reasonable steps to protect the environment on and off the site and to avoid damage or

nuisance to persons or to property of the public or others resulting from pollution, noise or other causes

arising as a consequence of his methods or operation. In case of the failure on the part of the contractor on

above accounts, the consequences of the same shall be borne by the contractor. Alternatively, the

Engineer-in-Charge may take reasonable steps to comply with the above at the risk and cost of the

4.8 Care of works

The contractor shall take full responsibility for the care of the works and materials and plant for

incorporation therein from the commencement date until the date of issue of the taking over certificate for

the whole of the works, when the responsibility for the said care shall subject to pass to the Owner

(a) If the Engineer-in-Charge issues a taking over certificate for any section or part of the works, the

contractor shall cease to be liable for the care of that section or part from the date of issuing of the taking

over certificate, when the responsibility for the care of that section shall pass to the Owner, and

(b) The contractor shall take full responsibility for the care of any outstanding works and materials and

plant for incorporation therein he undertakes to or is otherwise required to finish during the defects

liabilities period along with the defects if any until such outstanding works have been completed.

4.9 Responsibility to Rectify or Damage

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If any loss or damage happens to the works or any part thereof, or materials or plant for incorporation

therein, during the period for which the contractor is responsible for the care thereof, from any cause

whatsoever, other than the risks defined in sub clause 5.11 of Instructions to Bidder, the contractor shall at

his own cost, rectify such toss or damage so that the works confirm in every respect with the provision of

the contract to the satisfaction of the Engineer-in-Charge.

4.10 Owner’s Risks

(a) The Owner's risks are;

1) War, hostilities (whether war be declared or not) invasion act of foreign enemies.

2) Rebellion, revolution, insurrection or military or usurped power or civil war.

3) Pressure waves caused by aircraft or other Arial devices traveling at sonic or supersonic

(b) Loss or damage due to the use or occupation by the Owner of any section of part of the works

except as may be provided for the contract.

(c) Any operation of the forces of nature (in so far as it occurs on the site) such as earthquakes,

tornado, lightening and unprecedented floods etc. against which an experienced contractor could

not reasonably have been expected to take precautions.

All fossils, coins, articles of value or antiquities and structures and other remains or things of geological or

archaeological interest discovered on the site of the works shall be deemed to be absolute property of the

Owner and the contractor shall take reasonable precautions to prevent his workmen or any other person

from removing or damaging any such article or thing and shall immediately upon discovery thereof and

before removal, acquaint the Engineer-in-Charge or Engineer-in-Charge's representative of such discovery

and carry out the Engineer-in-Charge instructions for dealing with the same.

4.12 Underground works

During excavation if existing underground network are noticed and the same is needed to be removed/

relocated, the cost of removal/ relocation shall be determined by the Engineer-in-Charge, on the basis of

awarded rate of contract or SOR rate of UGVCL / State Government / Central Government Utilities and

reimbursed to the contractor after getting approval of AT as per DOP of UGVCL. Other than power utility,

Engineer – in – Charge shall inform concerned stakeholders for relocating the same.

4.13 Taking Over

Upon successful Trial – Operation of the Facilities or any part thereof, the Owner shall issue to the

Contractor a Taking Over Certificate as a proof of the acceptance of the Facilities or any part thereof. Such

certificate shall not relieve the Contractor of any of his obligations which otherwise survive, by the terms

and conditions of Contract after issue of such certificate. If within twenty-one (21) days after receipt of the

Contractor's notice, the Owner fails to issue the Taking Over Certificate or fails to inform the Contractor in

writing of the justifiable reasons why the Owner has not issued the Taking Over Certificate, the Facilities or

the relevant part thereof shall be deemed to have been Taken Over as at the date of the Contractor's said

notice. Upon Taking Over of the Facilities or any part thereof, the Owner shall be responsible for the care

and custody of the Facilities or the relevant part thereof, together with the risk of loss or damage thereto,

and shall thereafter take over the Facilities or the relevant part thereof.

4.14 Allotment of Material and Its Storage

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Required material for the work as per Schedule shall be allotted from any store Centres of UGVCL

jurisdiction and successful bidder has to take delivery from these stores at his own only.

4.15 Account of material issued

The successful bidder shall have to maintain accurate day to day item wise account of use of issued

materials which shall be got checked from time to time by the Engineer in Charge of the Company. The

contractor will be responsible for custody and preserving the issued materials till the work is hand over by

the contractor after completion.

The successful bidder has to maintain site register, covering all the daily details of material receipt and

utilization, progress of work etc. The successful bidder shall bound provision made for issuance of material

to agency in E-urja system of UGVCL. This register shall be checked and signed by Engineer in

Charge/Deputy/Executive Engineer, Vijapur / ______Sdn/Division during the site visit as per requirement

and exigency of work if deem fit.

After completion of the work against each Sub Work Order, all the surplus materials issued by the UGVCL

shall be returned by you to the respective divisional /Regional stores only at contractor’s cost. Such

Material shall not be credited in S/Dn store.

5 MATERIALS HANDLING AND STORAGE

5.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,

unloaded, transported and stored in the storage spaces by the Contractor.

5.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of

any damages, storage, discrepancy etc., for the purpose of Engineer’s information only. The Contractor

shall submit to the Engineer every week a report detailing all the receipts during the week. However, the

Contractor shall be solely responsible for any shortages or damages in transit, handling and / or in storage

and erection of the equipment at Site. Any demurrage, wharf age and other such charges claimed by the

transporters, railways etc., shall be to the account of the Contractor.

5.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment

materials received by him for the purpose of erection and keep such record open for the inspection of the

Engineer in-charge.

5.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment stored

shall be properly protected to prevent damage either to the equipment or to the floor where they are

stored. The equipment from the store shall be moved to the actual location at the appropriate time so as

to avoid damage of such equipment at Site.

5.5 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected

and stored in a suitable manner to prevent damage or deterioration in quality by storage.

5.6 All the materials stored in the open or dusty location must be covered with suitable weatherproof and

flame proof covering material wherever applicable.

6 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner and the

employees of other Contractors and Sub-Contractors and all public and private property.

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7.1 COMPREHENSIVE GENERAL LIABILITY INSURANCE: The insurance shall protect the Contractor against all

claims arising from injuries, disabilities, disease or death of members of public or damage to property of

others, due to any act of omission on the part of the Contractor, his agents, his employees, his

representatives and Sub-Contractors or from riots, strikes and civil commotion. The hazards to be covered

will pertain to all the works and areas where the Contractor, his Sub-Contractors, his agents and his

employees have to perform work pursuant to the Contract. The above is only illustrative list of insurance

covers normally required and it will be the responsibility of the Contractors to maintain all necessary

insurance coverage to the extent both in time and amount to take care of all his liabilities either direct or

indirect, in pursuance of the Contract.

7.2 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all perils

detailed herein. The form and the limit of such insurance as defined herein together with the under-writer

in each case shall be acceptable to the Owner. However, irrespective of such acceptance, the responsibility

to maintain adequate insurance coverage at all time during the period of Contract shall be of Contractor

alone. The Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities

and obligations. The insurance covers to be taken by the Contractor shall be in the name of the Contractor.

The Contractor shall, however, be authorized to deal directly with Insurance Company or Companies and

shall be responsible in regard to maintenance of all insurance covers. Further the insurance should be in

freely convertible currency.

7.3 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into

satisfactory operation and all activities to be performed till the successful completion of commissioning of

the equipment shall be to the account of the Contractor. The Contractor shall be responsible for

preference of all claims and make good the damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in any way relieve the Contractor of the above

responsibilities during the period of Contract. The Contractor shall provide the Owner with copy of all

insurance policies and documents taken out by him in pursuance of the Contract. Such copies of

documents shall be submitted to the Owner immediately after such insurance coverage. The Contractor

shall also inform the Owner in writing at least sixty (60) days in advance regarding the expiry/cancellation

and/or change in any of such documents and ensure revalidation, renewal etc., as may be necessary well in

7.4 The perils required to be covered under the insurance shall include, but not be limited to fire and allied

risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft,

pilferage, earth quake, riot and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods and

other costs till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of insurance

cover and the amount of claim available from the underwriters, the Contractor shall be liable to make good

the full replacement/rectification value of all equipment/materials and to ensure their availability as per

project requirements.

7.5 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account

and will be included in Contract Price, However, the Owner may from time to time, during the pendency of

the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in such a case, the

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parties to the Contract will agree for a mutual settlement, for reduction in Contract price to the extent of

reduced premium amount. The Contractor, while arranging the insurance shall ensure to obtain all

discounts on premium which may be available for higher volume or for reason of financing arrangement of

7.6 The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of the

works to be performed at the Site.

7.9 Storage-cum-Insurance:

a. The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of

100 % cost of materials, which are required to complete the work. Contractor shall have to take

comprehensive insurance policy against any loss, damage, theft, pilferage, fire etc. for the

complete period of storage, erection and commissioning up to the time of taking over by UGVCL.

The Contractor shall deal directly and pursue the claim with the Insurance Company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim.

The proof of insurance policy taken by the successful Contractor shall be furnished to Engineer-In-

Charge. In absence of the above insurance policy, R.A. Bill payment will be withheld.

b. In the event of any damage, theft, loss, pilferage, fire, etc., Contractor will be responsible to lodge,

pursue and settle all the claims with the Insurance Company for all items, materials and the UGVCL

shall be kept informed about it. Contractor shall replace the lost / damaged materials / items

promptly irrespective of the settlement of the claims by underwriter and ensure that the work

progress is as per agreed schedule. The loss, if any, such replacement will have to be borne by the

Contractor and UGVCL will not entertain any claim / representation in this regard. However, it will

be contractor's responsibility to insure the entire project is taken over by the UGVCL.

7.10 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against claims

for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any reason are not

covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s Compensation -As per statutory Provisions

Employee’s liability -As per statutory Provisions

7.11 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or

death of members of public or damage to property of others, due to any act of omission on the part of the

Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots, strikes and

civil commotion. The hazards to be covered will pertain to all the works and areas where the Contractor,

his Sub-Contractors, his agents and his employees have to perform work pursuant to the Contract. The

above are only illustrative list of insurance covers normally required and it will be the responsibility of the

Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take

care of all his liabilities either direct or indirect, in pursuance of the Contract.

8 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall be

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performed by the Contractor under conditions, which might adversely affect the quality and efficiency

thereof, unless special precautions or measures are taken by the Contractor in a proper and satisfactory

manner in the performance of such Works and with the concurrence of the Engineer. Such unfavorable

construction conditions will in no way relieve the Contractor of his responsibility to perform the Works as

per the schedule.

9 WORK & SAFETY REGULATIONS

The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to

him or to UGVCL or to others, working at the Site. The Contractor shall also be responsible for provision of

all safety notices and safety equipment required both by the relevant legislations and the Engineer, as he

may deem necessary.

All equipment used in construction and erection by Contractor shall meet Indian/International Standards

and where such standards do not exist, the Contractor shall ensure these to be absolutely safe. All

equipment shall be strictly operated and maintained by the Contractor in accordance with manufacturer’s

Operation Manual and safety instructions and as per Guidelines/rules of UGVCL in this regard.

Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried- out in

accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 2003 and associated

Laws/Rules in force from time to time. A register of such examinations and tests shall be properly

maintained by the Contractor and will be promptly produced as and when desired by the Engineer or by

the person authorized by him.

The Contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

The Contractor shall provide safe working conditions to all workmen and employees at the Site including

safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under the

control and supervision of an experienced and competent person. For erection, good and standard quality

of material only shall be used by the Contractor.

The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging

to the Owner or other Contractors under any circumstances, whatsoever, unless expressly permitted in

writing by UGVCL to handle such fuses, wiring or electrical equipment Before the Contractor connects any

electrical appliances to any plug or socket belonging to the another Contractor or Owner, he shall:

a. Satisfy the Engineer in charge that the appliance is in good working condition;

b. Inform the Engineer in charge of the maximum current rating, voltage and phases of the appliances;

Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

The Engineer will not grant permission to connect until he is satisfied that;

The appliance is in good condition and is fitted with suitable plug;

The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an earthed

metal sheath surrounding the cores.

No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight of

any description will be imposed on any cable and no ladder or similar equipment will rest against or

attached to it.

No repair work shall be carried out on any live equipment. The equipment must be declared safe by the

Engineer and a permit to work shall be issued by the Engineer before any repair work is carried out by the

Contractor. While working on electric lines/equipment, whether live or dead, suitable type and sufficient

quantity of tools will have to he provided by the Contractor to electricians/workmen/officers.

In case any accident occurs during the construction/ erection or other associated activities undertaken by

the Contractor thereby causing any minor or major or fatal injury to his employees due to any reason,

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whatsoever, it shall be the responsibility of the Contractor to promptly inform the same to the Engineer in

prescribed form and also to all the authorities envisaged under the applicable laws.

The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being

carried out in such a way that it may cause accidents and endanger the safety of the persons and/or

property, and/or equipment. In such cases, the Contractor shall be informed in writing about the nature of

hazards and possible injury/accident and he shall comply to remove shortcomings promptly. The

Contractor after stopping the specific work can, if felt necessary, appeal against the order of stoppage of

work to the Engineer within 3 days of such stoppage of work and decision of the Engineer in this respect

shall be conclusive and binding on the Contractor.

The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety

reasons and the period of such stoppage of work will not be taken as an extension of time for completion

of work and will not be the ground for waiver of levy of liquidated damages.

It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety

Rules which would generally include but not limited to following.

Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as to

enable him to conduct his work in a safe manner.

No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to

the hazards incident thereto, both to himself and his fellow employees. Employees must not leave naked

fires unattended. Smoking shall not be permitted around fire prone areas and adequate firefighting

equipment shall be provided at crucial location.

There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to the

Requirements of ventilation in underwater working to licensed and experienced divers, use of gum boots

for working in slushy or in inundated conditions are essential requirements to be fulfilled. The Contractor

shall follow and comply with all UGVCL Safety Rules, relevant provisions of applicable laws pertaining to the

safety of workmen, employees, plant and equipment as may be prescribed from time to time without any

demur, protest or contest or reservations. In case of any discrepancy between statutory requirement and

UGVCL Safety Rules referred above, the latter shall be binding on the Contractor.

In case the Owner is made to pay such compensation then the Contractor is liable to reimburse the Owner.

10PRICE EVALUATION

No price preference shall be given on any account. All tenders must be submitted firm price basis (Inclusive

of all Taxes) and lowest evaluated bid in the interest of the UGVCL, for the complete works covered under

these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their end cost

with end cost of L-1 technically acceptable bidder. UGVCL (tender Inviting Authority) may go to the L-2, L-3

and so on depending upon the requirement at UGVCL’s sole discretion. If UGVCL (tender Inviting Authority)

feels that there is lack of serious competition or any other reasons, UGVCL (tender Inviting Authority) may

negotiate with the L-1 party. UGVCL’s (tender Inviting Authority) decision shall be final and binding on all

In case of bid found quoted with abnormally low rates, UGVCLs may reject the offer at its sole discretion

after examining quality and resources of bidders with due approval of next higher authority.

11QUANTITY DISTRIBUTION

11.1 UGVCL may allot quantity to L-1, L-2 and so on bidders depending on the requirement subject to

matching final rate of L1 bidder.

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11.2 The competent authority of the UGVCL as per delegation of power shall decide to consider nos. of

bidders for placement of order under ARC, at its own discretion and considering field requirement.

However, UGVCL would not place order on more than 50% of the total bidders who are bidding for

11.3. If L1 bidder is experienced / regular bidder, heavy weightage in order placement will be given to L1

11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of tender

11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of tender

quantity / amount.

11.3.2 If L1 is new bidder, they will get heavy weightage in amount / quantity allotment from the

total amount / quantity allotted to new bidders.

total amount / quantity allotted to new bidders.

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than Rs.

Lakhs for specific single work, experience criteria may be kept in line with Clause No: 4. Accordingly, this

clause may be adopted / deleted while inviting tenders).

12 ADDITIONAL ORDER

The Company may place additional order after obtaining written consent of successful contractor, provided

there is no conspicuous downtrend in the price of such item after obtaining approval from next authority of

order approving authority.

The Company reserve the right to place repeat orders / additional orders on the successful Tenderers up to

25% of the original quantity of the A/T at the same Prices, Terms and Conditions stipulated in the original

contract within completion of contractual period. If, repeat order is placed in the last month of Contractual

delivery schedule of main order, commencement period of one month should be given for repeat order.

The delivery schedule for repeat order should be given considering proportionate delivery schedule of main

order and it will be started on completion of contractual delivery schedule of main order. However, in

special circumstances the Company may place repeat order for 25% of the original quantity of the A/T with

early delivery schedule of material, as mutually agreed upon.

The company reserves the right to reduce the quantity, if required.

13 CHANGE OF QUANTITY

During the execution of the Contract, the UGVCL reserves the right to increase or decrease the quantities

of items under the Contract but without any change in unit price or other terms & conditions. Such

variations unless otherwise specified in the accompanying GCC and/or Technical Specifications, shall not be

subjected to any limitation for the individual items but the total variations in all such items under the

Contract shall be limited to the extent of 30% (Thirty Percent) of the contract price by way of suitable

amendment to the contract.

The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the

change in quantities as above. The base unit rates, as identified in the Contract shall however remain

constant during the currency of the Contract, In case the unit rates are not available for the change in

quantity, the same shall be derived and subjected to mutual agreement.

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As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of material will

be that of the contractor.

14 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall be

in accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings

and other applicable Indian recognized codes and laws and regulation of the Government of India.

15 COMPLIANCE WITH LAWS

a. The Contract shall in all respects be interpreted in accordance with the laws in force in India, including

any such laws passed or made or coming into force during the period of the Contract.

b. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour Working under

him as per statutory regulations and depositing the same with the concerned authorities.

c. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or claims

arising in connection with the death of or injury to any person employed of the Contractor or his sub-

Contractors for the purposes of the Works.

17 FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

13.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

13.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear components thereof;

13.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

13.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

13.5 Neither party shall be considered to be in default or in breach of his obligations under the Contract

to the extent is that performance of such obligations prevented by any circumstances of Force

Majeure that arise after the date of the Notification of Award.

13.6 If either party considers that any circumstances of Force Majeure have occurred which may affect

performance of his obligations he shall promptly notify the other party.

13.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor to

continue to perform his obligations under the Contract so far as reasonably practicable. The

Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the Engineer-in-Charge.

13.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of Time

for Completion of the Works, either party shall be entitled to serve upon the other, 30 days’ notice

to terminate the Contract. If at the expiry of the period of 30 days Force Majeure shall continue,

the Contract shall terminate.

18 TAXES AND DUTIES

(a) Bought out items from vendors/sub-suppliers:

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All levies, duties, GST and Cess etc. payable on equipment/material components, sub- assemblies,

raw materials and any other items used for the bidder's consumption or dispatched directly to the

owner from its sub-supplier and any such taxes, duties levies additionally payable shall be to

bidders account and no separate claim on this behalf shall be entertained by the UGVCL.

(b) UGVCL’s GSTIN Registration Nos. is 24AAACU6551F1ZI

(c) The bidder shall be liable and responsible for payment of all taxes as attracted under the Provisions

(d) “In case any tax or duty is newly introduced by the Government applicable for this contract with

effect from the next day of the date submission of the bid and if the contractor is required to pay

new tax or duty, then the owner shall reimburse the contractor the new tax or duty so paid by the

contractor against submission by the contractor of documentary evidence to the satisfaction of the

(e) At the time of payment, statutory deduction will be made as per applicable rules and rates for TDS,

WCT, welfare cess etc. All other statutory liabilities towards contract will be on the part of

(f) Before quoting, the bidder may ascertain from the concerned tax authorities of Government the

applicability of GST and Cess, etc. in respect of this work. No separate claim in this regard will be

entertained by the UGVCL, as it is the responsibility of the Bidder to pay all these taxes.

(g) Tax collected at source will be payable as per provision of income tax act 1961 on submission of

documentary evidence by eligible contractor to the satisfaction of UGVCL.

(h) Goods and Service Tax (GST):

The F.O.R. destination prices are excluding GST and Cess as applicable which will be paid extra on a

given taxable goods and/or services within the original contractual delivery period. The amount of

GST/ and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable

Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

(i) You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST/ and Cess, charged to COMPANY

or shall not claim any such Refund, on a future date, from the concerned Authorities and if, any

Refund, in respect of such GST/ and Cess, is claimed by you, it will be immediately passed on to the

COMPANY, without /COMPANY making any specific Claim, for the same, either from the

Department or from you.

(j) The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. /COMPANY may at its discretion consider such

offer with presumption of highest applicable rate of GST/Cess prevailing when the price quoted is

inclusive of GST and Cess.

(k) If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the Bidder. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

(l) Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in acceptance of

Bid only and any deviation in the same shall not be accepted. Further, any additional liability of GST

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(later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such refund

shall have to be passed on to the company, along with interest if any. Such refund along with

interest needs to be passed on suo-moto by the supplier / contractor.

(m) Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

(n) In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

UGVCL’s statutory variation clause shall apply.

(o) Input Tax Credit Benefit

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs/input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to time

19 Statutory Variation / Changes in Taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess in the taxes subsequent to your offer

if it takes place within the contract period will be UGVCL account subject to the claim being supported by

documentary evidence. However, if any decrease takes place during contract period the advantage will

have to be passed on UGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

20 Taxes, Permits &Licenses

a. The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the

Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

INCOME TAX –TDS & GST-TDS& WELFARE CESS

b. “Income-tax at source & GST-TDS at the prevailing rates will be deducted from bills in accordance

with the provision of Income-Tax Laws and Goods Service Tax Act and to that effect a certificate

will be issued to the contractor as per provision of relevant act, however added as contractor has

to submit separate invoice for supply parts item as well as works part item separately, otherwise

TDS will be deducted on entire invoice value.”

c. Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the same to

the respective Govt. Department. Tax will be deducted as per applicable statutory rules. Contractor

should quote accordingly i.e. inclusive of welfare cess.

“The contractor has to pay 1% welfare cess on the total order value of contractor/orders

awarded and price quoted should be inclusive of the same. The proof of 1% welfare cess

payment made by the contractor to the respective government department shall be submitted

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to UGVCL along with bill. Upon failing to submit documentary evidence, 1% welfare cess shall be

deducted from the bill and deposited to the respective government department by UGVCL.”

21 COMPLIANCE OF LAWS

The successful bidder will certify that he has complied with the provisions of Industrial & Labor Laws

including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be submitted along

22 LIABILITIES FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful

completion of commissioning as defined elsewhere in the Bid document.

23 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than

those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give fifteen

(15) days’ notice in writing to the Contractor of his decision to do so.

The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the

extent they are related to the work terminated and terms satisfactory to the Owner, stop all further sub-

contracting or purchasing activity related to the work terminated, and assist Owner in maintenance,

protection, and disposition of the works acquired under the Contract by the Owner. In the event of such a

termination the Contractor shall be paid compensation, equitable and reasonable, dictated by the

circumstances prevalent at the time of termination.

If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if

the Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that

the legal representatives of the individual Contractor or of the proprietor of the propriety concern and in

the case of partnership, the surviving partners, are capable of carrying out and completing the Contract the

Owner shall be entitled to cancel the Contract as to its in completed part without being in any way liable to

payment of any compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Owner that the legal

representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out

and complete the Contract shall be final and binding on the parties. In the event of such cancellation the

Owner shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not

completing the Contract.

a. All disputes or differences in respect of which the decision, if any, of the Engineer has not become final

or binding as aforesaid shall be settled by arbitration in the manner herein after provided.

b. The arbitration shall be conducted in accordance with provisions of Indian Arbitration Act 1996 or latest

amendment thereof.

c. The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party shall be

limited in the proceedings before such arbitrator to the evidence or arguments put before the Engineer

for the purpose of obtaining the said decision.

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d. No decision given by the Engineer in accordance with the foregoing provisions shall disqualify him as

being called as a witness or giving evidence before the arbitrator on any matter whatsoever relevant to

the dispute or difference referred to the arbitrator as aforesaid.

e. During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out

their respective obligations under the Contract.

If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said

decision shall become final and binding on the parties.

THE REFERENCE TO ARBITRATION PROCEEDINGS UNDER THIS CLAUSE SHALL NOT

i. Affect the right of the Engineer -in charge to take possession of all or any tools, plants, materials and

stores, in or upon the work or site thereof or belonging to the contractor or procured by him and

intended to be used for the execution of the work or any part thereof.

ii. Preclude the Engineer-in charge from utilizing the materials purchased by the Contractor in any work or

from removing such materials to other place, during the period the work is stopped or suspended in

pursuance of notice given to the contractor under General Conditions.

iii. Entitle the contractor to stop the progress of the work or carrying out the additional or altered work in

accordance with the prevision of General Conditions for the work where there is no specification.

iv. Preclude the DGVCL from getting the work done by another agency. Neither party is entitled to bring a

claim to arbitration latest by thirty days after the expiration of the defects liability period.

All questions, disputes or differences whatsoever, which may, at any time, arise between the parties i.e.

UGVCL and the contractor upon or in relation to or in connection with the Contract shall be referred to sole

Arbitrator appointed by the Managing Director UGVCL for that purpose, who shall be retired High Court

Judge or a retired District Judge and the decision of the said Arbitrator shall be final and binding upon the

parties. Reference to the Arbitrator shall be final and binding upon the parties governed by the provisions

of The Arbitration & Conciliation Act, 1996 as amended from time to time and the Rules made there under.

The Arbitration proceedings shall be conducted at _______________________ of UGVCL or at any such

place as the sole Arbitrator may determine. The award of the sole Arbitrator shall be final and binding upon

the parties. Performance under this contract shall, if reasonably possible, continue during the Arbitration

proceedings and no payments due or payable by UGVCL shall be withheld unless they are the subject

matter of the Arbitration proceeding.

RESOLUTION OF DISPUTES, SETTLEMENT OF DISPUTES

a. Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

b. If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the progress

of the Works or after its completion or whether before or after the termination, abandonment or

breach of the Contract, it shall, in the first place, be referred to and settled by the Engineer, who,

within a period of thirty (30) days after being requested by either party to do so, shall give written

notice of his decision to the Owner and the Contractor.

c. Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by

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the Contractor who shall proceed with the Works with all due diligence, whether he or the Owner

requires arbitration as hereinafter provided or not.

d. If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

25 EMPLOYMENT OF LABOUR

Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

Contractor shall maintain a valid labour license under the Contract Labour (Regulation and Abolition) Act

for employing necessary manpower required by him. In the absence of such a license, the contract shall be

liable to be terminated without assigning any reason thereof. Contractor should also employ qualified and

experiences persons as per requirement of Electricity Act and rules for carrying out supply and erection

work under this contract.

In case UGVCL becomes liable to pay any wages or dues to labour or any Government agency under any of

the provisions of the Minimum Wages Act, Payment of Wages Act, Employee Compensation Act, Contract

Labour Regulation Abolition Act, Employee Provident Fund or any other law due to act of omission of the

Contractor, UGVCL may make such payment and shall recover the same from the Contractor’s bills.

26 PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee. The

contractor's contribution and the workers’ contribution towards Provident Fund and Family Pension

Scheme shall be done at the rate made applicable by the Government from time to time and deposited by

the contractor with Regional Provident Fund Commissioner.

General Contractor shall adhere to the safe construction practice and guard against hazardous and unsafe

working conditions and shall comply with Owner's safety rules as set forth herein.

Safety Regulation: In respect of all labour, directly or indirectly employed in the work for the performance

of contractor's part of this agreement, the contractor shall at his own expenses arrange for all the safety

provisions as per safety code of Indian Standards Institution, the Electricity Act and such other acts as

The contractor shall observe and abide by all fire and safety regulations.

First Aid: Contractor shall maintain adequate first aid facilities for its employees and labour, an MBBS

doctor with assisting nurses and helpers should be available throughout the pendency of the contract.

Contractor shall make outside arrangements for Ambulance service and for the treatment of injuries.

Names of those providing these services shall be furnished to the Owner and their telephone numbers shall

be prominently posted in contractor's field office.

All critical industrial injuries shall be reported promptly to the Owner, and a copy of the contractor's report

covering each personal injury requiring the attention of a physician shall be furnished to the Owner.

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Contractor's Barricades and lighting Arrangement: Contractor shall erect and maintain barricades required

in connection with his operations to guard the excavations and Hoisting Areas. These should be properly

lighted during the night.

Excavation and Trenches: All trenches 1.2meters or more in depth shall at all times be supplied with at

least one ladder for each 50 meters Length or fraction thereof. Ladder shall be extended from bottom of

the trench to at least one meter above the surface of the ground. The sides of the trenches, which are

meters in depth, shall be stepped back to give suitable slope or securely held by timber bracing, so as to

avoid the danger of sides to collapse. The excavated materials shall not be placed within 1.5 meters of the

edge of the trench or half of the trench width whichever is more. Cutting shall be done from top to bottom.

Under no circumstances undermining or under cutting shall be done.

Cares in Handling Inflammable Gas: The contractor has to ensure all precautionary measures and exercise

utmost care in handling the inflammable gas cylinders/ inflammable Liquids/paints etc. as required under

the law and/ or as advised by the Fire Authorities.

Preservation of Peace: The contractor shall take requisite precautions and use his best endeavors to

prevent any riotous or unlawful behavior by or amongst his workmen and others employed on the works

and for the preservation of peace and protection of the inhabitants and security of property in the

neighborhood of the work in the event of the Owner requiring the maintenance of a special police force at

or in the vicinity of the site during the tenure of works, the expenses thereof shall be borne by the

contractor and if paid by the Owner, shall be recoverable from the contractor.

Outbreak of Infectious Disease: The contractor shall remove from his camp such labour and their families

who refuse to protective inoculation and vaccination when called upon to do so by the Engineer-in-Charges

representative. Should Cholera, Plague or other infectious diseases break out, the contractor shall burn the

huts, beddings, clothes and other belonging used by the infected parties and promptly erect new huts on

healthy sites as required by the Engineer-in-Charge failing which, within the time specified in the Engineer-

in-Charge's requisition, the work may be done by the Owner and the cost thereof recovered from the

Use of intoxicants: The unauthorized sale of spirits or other intoxicating beverages upon the work in any of

the buildings, encampments or tenements owned, occupied, by or within the control of the contractor, is

prohibited and the contractor shall exercise his influence and authority to the utmost extent to secure

strict compliance with this condition.

Change in Laws and Regulations: If, after the date seven (07) days prior to the date of Bid Opening, any

law, regulation, ordinance, order or by-law having the force of law is enacted, promulgated, abrogated or

changed in India (which shall be deemed to include any change in interpretation or application by the

competent authorities) that subsequently affects the costs and expenses of the Contractor and/or the Time

for Completion, the Contract Price shall be correspondingly increased or decreased, and/or the Time for

Completion shall be reasonably adjusted to the extent that the Contractor has thereby been affected in the

performance of any of its obligations under the Contract. However, these adjustments would be restricted

to direct transactions between the Owner and the Contractor and not on procurement of raw materials,

intermediary components etc. by the Contractor for which the Owner shall be the sole judge.

Notwithstanding the foregoing, such additional or reduced costs shall not be separately paid or credited if

the same has already been accounted for in the price adjustment provisions where applicable.

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28 FUNCTIONAL AND COMPOSITE TESTING

Following test shall be conducted on equipment after completion of erection in the presence of Engineer-

in-charge from point of view of completeness in the presence of UGVCL’s Authorized Representative.

 Visual inspection of total system.

 Checking of continuity of power and HT cables.

 Checking of cable terminations and laying, dressing etc. in the equipment kiosk.

 Checking of safe accessibility of components.

 The insulation resistance test shall be carried out by 2500V Megger for HV Installation.

29 REGULATIONS OF LOCAL AUTHORITIES AND STATUTES

The Contractor shall comply with all the rules and regulations of local authorities during the performance

of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages

Act (both of the Government of India) and the rules made there under in respect of any employee or

workman employed or engaged by him or his Sub- Contractor. He shall abide by labour laws.

All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract

shall be borne by the contractor.

30 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of cable laying, erection,

testing and commissioning of the equipment to be supplied & erected under the Contract. The Owner shall

continue to hold the lien on all such equipment throughout the period of Contract. No material brought to

the Site shall be removed from the Site by the Contractor and/or his Sub-Contractors without the prior

written approval of the Engineer. All expense for this shall be borne by the contractor.

31 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control points

will be established and marked by the Engineer at site at suitable points. These points shall be used as

datum for the works under the Contract. The Contractor shall inform the Engineer well in advance of the

times and places at which he wishes to do work in the area allotted to him so that suitable datum points

may be established and checked by the Engineer to enable the Contractor to proceed with his works. Any

work done without being properly located may be removed and/or dismantled by the Engineer at

Contractor’s expense.

32 PENALTY FOR DELAY

32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed by the

contractor. The work shall throughout the stipulated period of contract proceeds with due

diligence (time being essence of the contract).

32.2 The execution of this contract shall be completed within 12/24/36 months after commencement

period of 30 days from the date of letter of acceptance (LOA).

32.3 If the work is not completed within the scheduled period as prescribed in Sub Work Order,

penalty shall be @ 0.5% per Week or part thereof plus applicable tax (if any) subject to ceiling of

10% plus applicable tax (if any) of the Sub Order Value with GST and Cess as applicable rates. This

will be deducted from the bills payable either against this contract or any bank guarantee or any

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other amount payable under any contract with the UGVCL.

32.4 For calculating delayed portion, start date of sub work order for penalty calculation will be the

Day / Date on which the first material is issued against the Sub work order and final date of

actual completion of work shall be consider. The penalty will be invariably deducted from the bill

of the contractor and no refund will be given unless the competent authority approved the waiver/

reduction in penalty. In case of material supplied late by UGVCL to the contractor, clause no.

shall be applicable.

32.5 The concern field office of Vijapur Division / Mehsana Circle will issue sub work order as a part of

contract as per requirement. The work completion period of each sub work order will be decided

by concern Engineer-in-Charge from the date of issue of sub work order. The delay of

commissioning is liable for penalty.

32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with excess material

credited to store to be submitted by contractor within 30 days from the date of work completion. If

the bill for the work, after reconciling inventory given to contractor and depositing back the surplus

material to respective RSO / Divisional Stores, is not submitted within three months from the work

completion date as per work completion date, then penalty @ Rs. 500 per week or part thereof

plus applicable GST subject to maximum of 10% of order value plus applicable GST will be

32.7 Penalty for violating safety rules: During the execution of Work, if Contractor/Labour are found

violating the Safety rules and Regulations, then Engineer-in-Charge will serve the warning Notice

on first Instance. On second Instance the amount of Fine will be Rs. 500.00 or 0.1 % of amount of

SWO (Whichever is higher) with GST and cess. Even If after above two instances, still Contractor

found violating Safety Rules and Regulations then Procedures for Stop dealing shall be initiated

against him as per rules and regulations.

32.8 Further, it is to state that in rainy season and / or for any other reasons beyond the control of

contractor and / or if Municipal Corporation or Nagarpalika or Local Government Bodies or any

other utilities do not allow to execute work or any ROW issues; stoppage period will be allowed

for such period subject to submission of representation with documentary evidences. Stoppage

Period will be approved by next higher authority of order approving authority.

32.9 FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by

either party of any obligation under this contract shall be prevented or delayed by reason of any

war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as

event)”, then provided notice of the happening of any such event is given by either party to the

other within twenty one days from the date of occurrence there of neither party shall by reason of

such event be entitled to terminate this contract nor shall either party shall have any claim for

damages against the other in respect of such nonperformance of delay in performance, and

deliveries under the contract shall be resumed as soon as practicable after such event has come to

end or ceased to exist, and the decision of the Managing Director as to whether the deliveries have

been so resumed or not shall be final and conclusive.

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Extension in Contractual Period:

32.10 It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit.

However, if on account of reasons beyond one’s control as laid down in the Force Major

Conditions, UGVCL may consider extension of contractual period with or without statutory

variations and with or without price variation.

32.11 In case of any non-supply of materials from stores, the contractor will have to intimate the Sub-

Division Office or Division office quoting the MR No and date for non-receipt of materials. The

intimation will be considered for extension in time limit. The time limit will be considered on the

basis of number of “Working Days” or “Months”.

32.12 It will be the responsibility of the contractor to intimate the closing down and recommencement of

work at all stages to the engineer in charge or vice versa in writing with reason for the closing down

of the work with specific of days for which work will remain closed.

32.13 In case of failure on the part of the contractor, his claim for extension of time limit will be

entertained with penalty.

32.14 In case, intimation is not given in these regard, the reason for delay will not be accepted.

32.15 However, time limit extensions will be considered only after execution of the sub work order fully

and upon submission of documentary evidence for the reasons of delay. Extension of Contractual

period will be approved by next higher authority of order approving authority.

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due to non-

availability of particular item/material for long period of time and TLE cannot be approved for that work

beyond certain time limit or such item if not required to be installed at particular location, then Recovery is

to be made as mentioned below for not carrying out that work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

 Empty Iron Drum (Assorted Sizes 1000Mtr) : Rs. 10000.00 per Drum

All work other than above must be completed by contractor and No any other Recovery should be made

other than above Work.

34 PAYMENT TERMS

The payment to the Contractor for the performance of the works under the Contract will be made by the

Owner as per the guidelines and conditions specified herein. All payments made during the Contract shall

be on account payments only. The final payment will be made on completion of all Works / Order and on

fulfillment by the Contractor of all his liabilities under the Contract.

 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

 Mode of Payment

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All payments under the Contract shall be made after the issue of work certificates by the Engineer in

charge, for the quantum of work completed.

 Deductions from Contract Price

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall be

billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be supported by

appropriate and certified vouchers or explanations, to enable the Contractor to properly identify such

claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period, the Owner may then deduct

the amount, from any monies due or becoming due by him to the Contractor under the Contract or may be

recovered by sections of Law or otherwise.

 Terms of Payment

The owner shall pay to the Contractor as per the terms of payment mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified activities

complete for each sub work order.

2. Bills will be processed and paid within 30 days after submission bills.

3. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub Work

Order only after the submission of Inventory sheet with sketch and material account statement and bills

thereof for any of the three previously issued Sub Work Orders.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject adjustment

based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

 Presentation of Bills

 The bills along with required documents for work executed including cost of material consumed is

to be prepared in Quadruplicate and submitted 03 copies to the concern Deputy Engineer of Sub

Division Office. These bills shall be serially numbered.

 Contractor has to submit Bills along with required documents for work executed including cost of

material consumed material account along with quantities of work executed for each item.

Location wise inventory of all the material used is to be submitted in detail. All required documents

including EPF should be produced by the contractor along with bills.

 For non-submission or part submission of above information, no bills shall be processed.

The technical information, drawings, specifications and other related documents forming part of the

enquiry or Contract are property of UGVCL and shall not be used for any other purpose, except for the

execution of the contract. All rights related to the technical specifications, drawings and records are

reserved by UGVCL only and no part or partial should be reproduced, copied or alter without prior

permission to UGVCL in writing. In the event of the breach of this provision, UGVCL can claim the damages

caused by such events.

36. DISCONTINUATION FOR INSOLVENCY

UGVCL may at any time terminate the Contract by giving Notice to the Contractor, if the Contractor

becomes bankrupt or otherwise insolvent. In such event, discontinuation will be without compensation to

the Contractor, provided that such discontinuation will not prejudice or affect any right of action or remedy

that has accrued or will accrue thereafter to UGVCL.

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37. MINOR CIVIL WORKS:

During the installation / erection of the outdoor equipments /materials or any other erection activity as per

the scope of tender, any civil structure / slab, wall, road, Indoor or Outdoor cable trench etc. which may

need to be altered / modified or damaged shall be rectified / made it good by the successful bidder at no

extra cost to the UGVCL within stipulated time period. No deviation in the time limit of work would be

considered on account of the above repairing/modification of civil work.

38. FRUSTRATION OF CONTRACT

a) In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of

the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance portion

of the Contract, subject to provisions contained in sub-clause 10.3 below.

b) In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of

willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties

hereto shall be relieved from carrying out further obligations under the Contract treating it as frustration of

In the event referred to in sub-clauses 10.1 & 10.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done on

quantum merit_ basis which shall be determined by mutual agreement between the parties.

39. CONTRACTOR’S FIELD OPERATION

a. The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method of

work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the field

activities. Such reviews shall also not be considered as an assumption of any risk or liability by the

Engineer or the Owner or any of his representatives and no claim of the Contractor will be entertained

because of the failure or inefficiency of any such plan or schedule or method of work reviewed. The

Contractor shall be solely responsible for the safety, adequacy and efficiency of plant and equipment

and his erection methods.

b. The Contractor shall have the complete responsibility for the conditions of the Work-site including the

safety of all persons employed by him or his Sub– Contractor and all the properties under his custody

during the performance of the work. This requirement shall apply continuously till the completion of

the Contract and shall not be limited to normal working hours.

40. CO-OPERATION WITH OTHER CONTRACTORS

The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the Owner

and doing work in the vicinity of the Works under the Contract. The Contractor shall also so arrange to

perform his work as to minimize, to the maximum extent possible, interference with the work of other

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Contractors and their workmen. Any injury or damage that may be sustained by the employees of the

other Contractors and the Owner, due to the Contractor’s work shall promptly be made good at the

Contractor’s ownexpense.

41. PROGRESS REPORT

The Contractor shall furnish three (3) copies each to the Engineer of progress including if any, photographs

of the work done at Site.

The weekly progress report detailing-out the progress achieved on all erection activities shall highlight

comparison to the schedules. The report shall also indicate the reasons for the variance between the

scheduled and actual progress and the action proposed for corrective measures, wherever necessary.

42. MAN-POWER REPORT

The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule for the

month, detailing the man hours scheduled for the month, skill-wise and area-wise.

43. PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to the

Contractor’s works and the Contractor shall be responsible for complete restoration of the damaged works

to original conditions to comply with the specification and drawings.

44. FIRE PROTECTION

The work procedures that are to be used during the erection shall be those, which minimize fire hazards to

the extent practicable. Combustible materials, combustible waste and rubbish shall be collected and

removed from the Site at least once each day. Fuels, oils and volatile or inflammable materials shall be

stored away from the construction and equipment and materials storage areas.

All the Contractor’s supervisory personnel and select number of workers shall be trained for firefighting.

Enough of such trained personnel must be available at the Site during the entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose,

semi-assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements

ensure the protection of all materials, equipment and works from theft, fire, pilferage and any other

damages and loss.

46. THIRD PARTY INSPECTION OF WORK

UGVCL may assign the work of supervision and inspection to third party for work of contractor’s

workmanship and quality on 24 x 7 hours basis. The periodical inspection reports shall be accessed and any

defects or poor quality of workmanship has to be got rectified by the contractor invariably within

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stipulated time limit. UGVCL reserves the right of stop payment on non- response of contractor on this

In case, Unit rates for items are not available for suggested changes/revisions/alterations, UGVCL will

decide Unit rate for such items with suggested changes/revisions/alterations and it shall be binding to

bidder and bidder has to accept the rate decided by UGVCL.

Bidder/Contractor shall be put under Stop Deal due to following reasons.

47.1 Has submitted fake, false or forged documents/certificates.

47.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and

unless it is sought for.

47.3 Has tampered with the stipulated tendering process.

47.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the

same is issued by the Company within the validity period and as per agreed terms

and conditions.

47.5 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract.

47.6 Has failed to provide suitable expertise for the work as per prescheduled program

47.7 Has failed to submit all the necessary Test reports/documents within time schedule

/ as per Company's time limit, as mentioned in the LOA, if the Letter of Acceptance

(LOA) is placed subject to submission of type reports / documents to the firm.

47.8 Has indulged in construction and erection of defective works.

47.9 Has supplied inferior quality / defective materials and refused to replace with

stipulated time frame, as specified by the company.

47.10 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorized disposed of materials/

documents/ drawings/ tools or plants or equipment supplied by the Company

47.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and

47.12 Has unauthorized obtained official company information or copies of documents, in

relation to the Tender/Contract

47.13 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

47.14 Any other ground for which in the opinion of the Company makes it undesirable to

deal with the Firm, and

47.15 In case the State Government directs the Company to place a firm in stop dealing/

banned for business dealing/ blacklisting

47.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL

or any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or

banned for business dealing and/ or blacklisting for all Companies.

48 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

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48.1 The proprietor/all the partners/directors of the stop deal/ banned for business

dealing/ blacklisting firm shall also be considered for stop deal/ banned for business

48.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears

in the list of Stop dealing / Banned for business dealing in any Company of GUVNL

and its Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid submitted

by the Firm shall be returned.

48.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is

put on Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary

Companies, during tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid

of the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at

the time of scrutiny of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of order

even if its price is the lowest. In this situation, the next lowest bidder shall

be considered as L1.

IV. The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies

that there are no outstanding dues recoverable from the firm.

48.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to

them by another Company, then the firm should be allowed to complete such

awarded work / supply.

48.5 The amount of EMD/SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/

PG in the form of bank Guarantee shall be encashed and appropriated.

48.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a

Firm is put on Stop dealing/ Banned for business dealing, all the manufacturing

works of the Firm shall be on Stop dealing/ Banned for business dealing for GUVNL

and its Subsidiary Companies & for all Services of the Firm.

48.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to

be on Stop Dealing/ Banned for business dealing.

48.8 The Board of Directors of the concerned Company may however, if he considers it

to be in the interest of the Company, remove the ban in respect of any specific

Service from any Contractor for that Company only.

48.9 Every bidder should, at the time of submission of bid, give a declaration as per

Annexure VIII attached with this Tender, that bidder and/or proprietor/ partner/

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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director of the firm has not been placed on Stop dealing / Banned for business

dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

49Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the

Owner, for the failure, omission or neglect on the part of the Contractor to perform any acts,

matters, covenants or things under the Contract, or for damage or injury caused by the alleged

omission or negligence on the part of the Contractor, his agents, representatives or his Sub-

Contractors, or in connection with any claim based on lawful demands of Sub-Contractors,

workmen, suppliers or employees, the Contractor shall in all such cases indemnify and keep

the Owner, and the Engineer and/or his representative, harmless from all losses, damages,

expenses or decrees arising of such action.

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration along Proprietorship/ Partnership/ Private

5 with a copy of the Partnership Deed/ Article Limited/ Public Limited

of Association and Memorandum of

Name and designation of the representative

6 of the Bidder to whom

all reference shall be made to expedite

technical co-ordination.

7 Office Address

Stores Address where materials issued by

UGVCL will be stored

Store Documents to be submitted

(Rental/ UGVCL)

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Electrical Contractor/Labour License No.

16 Insurance Policy No. and for nos. of Nos. of Labours Insured in this

Labours in the name of bidder policy

17 Adhaar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our tender shall be liable to

rejected and our company debarred from executing any business with UGVCL.

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal

Representative / Agent

Whether employee of

Bidder-Firm or not?

Office Land-line Nos.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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Whether acting as

Legal Representative /

Agent in any other

Private Limited

Company or Public

Limited Company or

Limited Liability

Partnership (LLP) or

Partnership Firm or

Proprietor Firm? If

yes, give names.

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item

by any other Private Limited Company or Public Limited Company or Limited Liability Partnership

(LLP) or Partnership Firm or Proprietor Firm in which any relative of any Director or Partner or

Proprietor of Bidder Firmis a Director, Partner or Proprietor. The word “relative” is defined as

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means any one

who is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to another in the

following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to

‘Conflict of Interest’ of Tender No. ________________ . The detailed Clause is as under:

“A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

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a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in a

particular tender enquiry. One manufacturer can also authorize only one agent/ dealer. There

can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or

more than one unit having common business ownership / management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/ management units in same/ similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict of

interest with other bidders for particular quoted item viz. _______(Item Name)_____ .

We hereby declare and confirm that the above information and particulars are true and correct.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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For _______(Firm Name)_____

Place: Signature of Director / Partner

Proprietor / Authorized Signatory

Stamp / Seal of Firm

 I Declared that I know if the said tender is awarded to me than I must have to pay security deposit

within 15 days of after issuance of LOA from UGVCL, if I am fail to do so than UGVCL can forfeit

my/our EMD Amount and can take action as per norms of the UGVCL.

ફરક્જયાત પણે LOA યુજીવીસીએલ દ્વારા આપ્યા બાદ ૧૫ દદવસ માં ક્સતયુક્રટી ક્ડપોક્િટ ભરવાની થશે, અને જો

 I declare that I/We/our agency shall not have conflict of interest with other bidders for particular

 હું જાહે ર કરું છું કે હું /અમે /અમારી એજન્સી ને આ ટે ન્ડર માં કોઈ પણ જાત નો " conflict of interest " બીજા ક્બડસસ

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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 I Declare that I have submitted all documents as per requirement of this tender and uploaded the

same in N procurement website and no any documents are expired its validity at the time of last

date of closing tender and if there is any documents which is expired on the day of closing of

tender than UGVCL may disqualify our bid.

 હું જાહે ર કરું છું કે અમો દ્વારા " N procurement " વેબ સાઇટ પર જે દસ્તાવેજો અપલોડ કરવામાં આવેલ છે તે તમામ

 I Declare that it is in our knowledge that UTTAR GUJARAT VIJ COMPANY LTD reserves

the right to split up the work covered in the scope of this contract among more than one

Sign of Contractor :

Rubber Stamp of Agency :

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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Sr.No Name of Document Type of Name of PDF File

Document Remarks

01 Electrical Contractor License PDF 01. Electrical

02 Work experiences of the bidder shall be considered only if the works PDF 02. Experience All Experience Certificate

have been executed under Public electrical utility of Central or State Certificate must be in one PDF FILE

Govt. in India/ Government Sector / Power Utility (Government or

Private) / Power sector PSUs &Power Sector CPSUs.

( IT SHOULD BE AS PER TENDER CONDITION NO 4.2.1)

03 bidder shall submit Copy of Work Order (showing the statement of PDF 03. WORK ORDER All WORK ORDER must

quantity & amount in Rs.), work completion certificate(showing amount be in one PDF FILE

of actual work completed) for the work completed before one year and

said system / project is performing satisfactorily as on submission of

bid, from respective authority / client.

04 Bidder has to submit the copy of complete type test reports / Pdf 04. TEST CERTIFICATE

certificates of offered make of major supply items like HDPE Pipe, (Any HDPE PIPE

make approved by GUVNL & Its Subsidiaries Company) as required in

under-ground cable laying work. The Certificates / reports should not be

older than 7 (Seven) years.

05 Bidder has to submit the copy of complete type test reports / Pdf 05. TEST CERTIFICATE

certificates of offered make of major supply items Indoor & Outdoor OF KIT AND STRAIGHT

Termination Kits, Straight Joints (Any make approved by GUVNL & Its JOINT

Subsidiaries Company) as required in under-ground cable laying work.

The Certificates / reports should not be older than 7 (Seven) years.

06 Bidder has to provide the authorization letters from the manufacturer / Pdf 06. ATHORIZATION ALL LETTERS MUST

authorized dealer of offered make material LETTER FOR INDOOR \ BE IN ONE PDF FILE.

STRAIGHT JOINT AND

07 Bidder must have Skilled Supervisor having Supervisor License & Skilled Pdf 07. SKILL SUPERVISOR

Technical staff &labour for execution of work CERTIFICATE

08 Bidder must own cable fault locator van / kit to identify cable fault Pdf 08. OWNER SHIP

location OR DOCUMENTS AND RC

bidder should have out-sourced contract service facility with such BOOK FOR FAULT VAN

agency. For the same bidder must have to submit MOU (Memorandum

of Understanding) with such agency on Rs. 300/- non judicial stamp Or

paper duly signed by respective authorized representative and

notarized. The registration and purchase details of equipment along 08. MOU FOR FAULT

with MOU shall be submitted with the bidding document.

09 Bidder must own HDD Machine for push through work. If not, as an 09. OWNER SHIP

alternative, bidder should have out-sourced contract service facility DOCUMENTS AND RC

with such agency. For the same bidder must have to submit MOU BOOK FOR HDD

(Memorandum of Understanding) with such agency on Rs. 300/- non MACHINE

judicial stamp paper duly signed by respective authorized

representative and notarized. The registration and purchase details of Or

equipment along with MOU shall be submitted with the bidding

08. MOU FOR HDD

10 Minimum Average Annual Turnover (MAAT) for last three years, ending Pdf 10. TURN OVER

31st March of the previous financial year, of the bidder should be at CERTIFICATE

least 30% of the estimated cost of the tender. In this regard, separate

notarized certificate from CA must be submitted.

11 Net-worth of the last Financial Year shall be positive PDF 11. NET WORTH

12 Separate EPF Code No. allotted by RPFC & last six months of current PDF 12. EPF REGISTRATION ALL SEVEN

year EPF Challan paid copy is required. AND EPF CHALLAN DOCUMENTS SHOULD

FROM NOV-2024 TO BE IN ONE PDF FILE

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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13 Details of Partners/Directors of the Firm/Company. PDF 13. FIRM IT MUST SHOW NAME

 Partnership deed in case of Partnership Firm REGISTRATION OF

 Memorandum of Association & Article of Association in case PROPRIETOR/PARTNER

of Company /DIRECTOR

14 GSTN Certificate & Permanent Account Number (PAN Card). PDF 14. GST CERTIFICATE BOTH DOCUMENTS

AND PAN CARD OF THE SHOULD BE IN ONE

15 Group Insurance: A copy of the valid insurance policy of the insured PDF 15. GROUP INSURANCE

labourer’s under W.C. Act. The contractor shall renew the same till

completion of the contract.

16 CONFLICT OF INTEREST CERTIFICATE PDF 16. CONFLICT OF

17 ANNEXURE A PDF 17. ANNEXURE A

18 ANNEXURE B PDF 18. ANNEXURE B

I/ WE DECLARE THAT WE HAVE CARFULLY READ ALL THE TENDER DETAILS AND REQUIRMENT OF TENDER

DOCUMENTS, AFTER THAT WE /I HAVE SUBMITTED THE DOCUMENTS ONLINE AS PER FORMAT OF

I/WE DECLARE THAT IT IS IN OUR KNOWLEDGE THAT IF THERE IS ANY QUERY OR ANY SHORTFALL

DOCUMENTS THAN UGVCL WILL GIVE TIME FOR RE SUBMIT UP TO 07 WORKING DAYS AND IF WE FAIL IN

THIS THAN OUR BID IS LIABLE FOR DISQUALIFICATION.

Sign of Contractor :

Rubber Stamp of Agency :

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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………………………………… (NAME OF WORK)

WE COMMIT OURSELVES TO TRUST, TRANSPARENCY AND SETTING ETHICAL STANDARDS

IN IMPLEMENTATION OF VARIOUS WORKS FOR ULTIMATE LONG-TERM BENEFITS FOR

SOCIETY. WE ALSO REITERATE OUR COMMITMENT TO DEVELOPMENT TO MUTUAL

RESPECT AND BEST PRACTICES FOR SETTING VERY HIGH-QUALITY STANDARDS IN WORKS

We abide to accomplish our work with

 Integrity andtrust

 Ethics andcourtesy

 Transparency andquality.

UGVCL Commitment Contractor’s Commitment

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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 To maintain high ethical standards  Not to bring pressure/recommendation from

 To ensure transparency in transactions outside to influence decision.

 To ensure to abide by the terms of agreement of contract  To abide by general discipline to be

and to consider the views of parties objectively. maintained in our dealings.

 To try to ensure timely payments for work done.  To be prompt and reasonable in fulfilling the

 To ensure that no improper demand is made by terms of agreement of contract and legal

employees or by anyone on their behalf. obligations.

 To provide maximum possible help to all contractors/  To ensure high standards are set for quality of

vendors/suppliers and any other party working with us so work or supplies at lowest possible cost.

that the contracted assignment is completed in time.  Not to use any pressure, threat, intimidation

or inducement of any kind of any of the

 To be true and honest in furnishing

The Executive Engineer, specification and information and make all

efforts for completing the contracted

Assignment well in time.

Signature of Contractor

Building ethical Partnership and working Together

SECTION 3: APPENDIX

Sr. No. Appendix Details Particulars Remarks

Bank Guarantee Format for Earnest To be submitted with Bid

Money Deposit (EMD) Documents

Bank Guarantee (For Period of Execution

2 Appendix – II To be submitted after LOA

3 Appendix – III Contract Agreement To be submitted after LOA

Bank Guarantee (For Guarantee / To be submitted after

4 Appendix – IV

Warrantee Period) completion of works

Combined Bank Guarantee (For Period of To be submitted after

Execution of works and Guarantee Period) completion of works

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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E. M. D. BANK GUARANTEE FORMAT

FOR TENDER NO.: COMPANY / ____________________________

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (name & address of the Firm) having their

registered office at _____________________________________ (address of the firms Registered Office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

(Supply / Erection / Supply & Erection Work) (Name of the material / equipment / Work) of

_________________________ (Name of the Material / Equipment / Work) for _______________ (Name of

Gujarat UrjaVikas Nigam Limited / Subsidiary Company) (hereinafter called the “Beneficiary”)and WHEREAS

a Bank Guarantee for Rs._____________ (amount of Bank Guarantee towards EMD) valid till _________

(mention here date of validity of this Guarantee, which will be Six months from the date of submission of bid

of the tender) which is required to be submitted by the Tenderer along with the Tender.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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We, ____________________________ (name of the Bank and address of the Branch giving the Bank

Guarantee) having our Registered Office at ___________________________________ (address of Bank’s

Registered Office) hereby give this Bank Guarantee No. ________________ dated _________ and hereby

agree unequivocally and unconditionally to pay immediately on demand in writing from Beneficiary

__________ (Name of GUVNL / Subsidiary Company) or any Officer authorized by it in this behalf any

amount not exceeding Rs. ______________ (amount of E.M.D.), (Rupees in Words

____________________ _________________ ) to the said ______ (Full Name of GUVNL / subsidiary

Company) on behalf of the Tenderer.

We ___________________________ (name of the Bank) also agree that withdrawal of the Tender / Bid

/EOi or part thereof by the Tenderer within its validity or Non-submission of Performance Guarantee

towards execution / supply period by the Tenderer within 15 days from the date of issue of Letter of

Acceptance by the __________ (Name of GUVNL / subsidiary company) would constitute a default on the

part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by

the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed

amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank upto and inclusive of ____________________

(mention here the date of validity of the Bank Guarantee) and shall not be terminable by notice or by

Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and

our liability hereunder shall not be impaired or discharged by any extension of time or variations or

alternations made, given, conceded with or without our knowledge or consent by or between the Tenderer

and the ________________ (Name of GUVNL / SubsidiaryCompany).

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice

or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by

the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

Guarantee shall remain in force till _________ (Date of validity of the Bank Guarantee). Unless demands or

claims under this Bank Guarantee are made to us in writing on or before _______ (Date of validity of the

Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please Mention here Complete Postal Address of Signature of the Bank’s

the Bank with Branch Code, Telephone and Fax Authorised Signatory with

Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Telephone: (02762) 222080-81 Fax: (02762) 223574Website: www.ugvcl.com e-

mail: [email protected]

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