empanelment as Project Management Consultants (PMC) / Architects for various civil works of estimated Value ( Rs 50 Thousand to Rs 2 crore.)

Technical Bid: Online Verification of documents(Date and 15/07/2026-14:00

Online opening Commercial Bid (Date and Time) After technical

7 Estimated Value Rs 50000 to 2 cr.

Demand Draft of Tender fees from any nationalized bank will

8 be in favor “Deputy Conservator of Forests, Social Forestry Rs.900/-

Division, Valsad” Payable at Valsad.

EMD in favor of “Deputy Conservator of

Forests, Valsad North Division, Valsad”

9. Pre-Bid Meeting 29/06/2026-11.00

After the 4 days of

Office of Deputy Conservator of Forests

Valsad North Forest Division

GOVERNMENT OF GUJARAT

FOREST DEPARTMENT VALSAD

TENDER DOCUMENT

For Empanelment of Project Management Consultants (PMC) / Architects

1. INVITATION FOR EMPANELMENT

1.1 Introduction

Valsad North Forest Division Valsad invites proposals from experienced and qualified

consultancy firms for empanelment as Project Management Consultants (PMC) / Architects for

various civil works of estimated Value ( Rs 50 Thousand to Rs 2 crore.) for various civil works

related to forestry, Construction work of Office Building and Staff Quarter, ,Van Kutir, Nursery,

Architects related work, Barbed Wire Fencing, Gate , Gazebo, Path-way and civil works etc.

1.2 Empanelment Duration

The selected consultants will be empaneled for 1 years from date of approval of the

Tender and will be issued work orders as per project requirements. The duration of empanelment

can be extended for another 1 Year with mutual consent.

1.3 Scope of Work

The scope includes site visits, preparation of Detailed Project Reports (DPR), block

estimate preparation, detailed estimate preparation, Obtaining technical approval from the

competent department officer, site supervision (joint & solo), quality testing, measurement book

(MB) documentation, and joint bill verification with the Range Officer.

1.4 Selection Process

The selection process will be based on a scoring system (technical evaluation + interview),

and only those scoring 70% or above will be empaneled.

2. ELIGIBILITY CRITERIA

2.1 Minimum Requirements

Interested bidders must fulfill the following criteria:

1. Must be a registered consultancy firm with at least 1 years of experience in project

management in forestry, environment, eco-tourism, civil engineering, or related fields.

2. Should have completed at least 20 projects of similar nature in the last 1 year.

3. Must have a team with professionals in civil engineering, architecture, environmental

sciences and structure engineering.

4. Should have knowledge of government procedures, billing, and MB documentation.

5. Financial turnover of at least ₹10 Lakhs in the last 1 financial years.

6. The Firm agency should be well aware of topography, geographical conditions, edaphic

Conditions etc. of Valsad and Navsari district hence site visit certificate is Compulsory for

Technical Evaluation.

2.1 Restriction:

1. The Empaneled PMC Can not participate in any of Tender Process in Valsad North

Forest Division Valsad

3. SCOPE OF WORK

3.1 Pre-Implementation Phase

3.1.1 Conducting site visits and preliminary assessments.

3.1.2 Preparing Detailed Project Reports (DPR) with feasibility analysis.

3.1.3 Preparing block estimates and detailed cost estimates as per norms.

3.1.4 Assisting in obtaining necessary approvals and clearances.

3.2 Implementation Phase

3.2.1 Supervising work execution, ensuring adherence to design, quality, and

specifications.

3.2.2 Conducting joint and solo site supervision as per project requirements.

3.2.3 Performing quality tests for materials and workmanship.

3.2.4 Filling up the Measurement Book (MB) as per norms.

3.2.5 Assisting in joint bill preparation & verification with the Range Officer and verifying

3.2.6 Ensuring timely execution of projects and adherence to financial allocations.

3.3 Post-Implementation Phase

3.3.1 Conducting post-implementation evaluations and reporting on project outcomes.

3.3.2 Suggesting corrective measures and improvements.

4. RESPONSIBILITIES OF PROJECT MANAGEMENT CONSULTANT

(PMC) / Architects

The PMC shall be responsible for the following:

4.1 Planning & Documentation

4.1.1 Assisting in drafting tender documents and preparing bid documents.

4.1.2 Conducting feasibility studies and project planning.

4.1.3 Ensuring DPRs, estimates, and financial proposals are as per government norms.

4.1.4 Uploading the tender on N Procure/GEM portal and ensuring compliance with portal

4.1.5 Coordinating with the concerned department for obtaining approvals for tender

4.2 Execution & Supervision

4.2.1 Conducting regular and surprise site visits for quality checks.

4.2.2 Ensuring timely execution of projects and adherence to financial allocations.

4.2.3 Coordinating with contractors and department officials for smooth implementation.

4.3 Financial & Administrative Responsibilities

4.3.1 Assisting in preparation of joint bills and verifying measurements.

4.3.2 Maintaining accurate and transparent financial records.

4.3.3 Ensuring compliance with all legal and regulatory requirements.

4.4 Quality Control & Reporting

4.4.1 Conducting material quality tests and ensuring adherence to project specifications.

4.4.2 Documenting progress reports and submitting updates to the department.

4.4.3 Identifying risks and suggesting corrective actions.

4.4.4 Conducting technical verification of bids received on the tendering portal and ensuring

compliance with eligibility criteria and technical requirements.

5. SELECTION PROCESS & SCORING CRITERIA

5.1 Evaluation & Scoring

Empanelment will be based on a technical evaluation + interview, with a minimum 70%

score required for qualification.

5.1.1 Technical Evaluation (60 Marks)

Criteria Maximu Evaluation Parameters

1. More than 20 projects (20 marks),

Firm’s Experience in Similar

2. 10-15 projects (15 marks),

1 Projects in any department in

3. 5-10 projects (10 marks),

last 3 years (form 3A)

4. Less than 5 projects (0 marks)

1. More than10 Years experience (20

Qualifications & Experience 2. 7-9 year experience (15 marks)

of Key Personnel 3. 4-6 year experience (10 marks)

4. Less than 4 year experience (0

1. More than ₹10Lakhs (20 marks),

2. more than ₹7Lakhs – upto ₹10

Financial Strength

Lakhs (15 marks)

3. more than ₹4Lakhs - upto ₹7

C.A certify./balance sheet

Lakhs (10 marks)

4. Less than ₹4Lakhs (0 marks)

Minimum 42 Marks (70%) required to qualify for interview.

5.1.2 Interview Assessment (40 Marks)

Criteria Maximum Evaluation Parameters

1.Excellent grasp (20 marks)

Understanding of 2.Good (14 marks)

Scope of Work 3.Basic (10 marks)

4.Unclear (0 marks)

1. Strong execution strategy (20marks)

Problem-Solving & 2. Good (14 marks)

Execution Strategy 3. Basic (10 marks)

4. No strategy (0 marks)

Minimum 28 Marks (70%) required for empanelment.

5.1.3 Total of Technical Evaluation and Interview assessment should be more than 70%

5.1.4 The Financial Bids of the Technically Qualified Bidders will only be opened. To Qualify

Technically the bidder should obtain a minimum score of 70% in Technical Evaluation and

Interview. The agency quoting least % will be declared as L1 bidder and will be selected for

empanelment. If L2,L3, L4 Bidders are willing to work at the price quoted by L1 bidder then

they can also be empaneled. The rights of Valsad North Forest Division in this regard will be

6. PAYMENT TERMS & STAGES

Payments will be made in three stages based on deliverables.

Stage Milestone/Deliverable

Stage Completion of DPR, block estimate, and approval of work plans and 50%

1 obtaining of necessary Technical Sanction and Administrative

Approval from competent authority.

Stage Completion of 100% Physical Work & Supervision (Joint & Solo) 30%

Stage Joint Bill Verification, MB Documentation & Final Completion Report 20%

7. FORMAT FOR FINANCIAL BID SUBMISSION

(To be submitted on the bidder’s letterhead)

Date: [DD/MM/YYYY]

Deputy conservator Of Forest

Valsad North Forest Division, Valsad

Subject: Submission of Financial Bid for Empanelment as Project Management Consultant

(PMC) / Architects.

Dear Sir/Madam,

We hereby submit our Financial Bid for providing Project Management Consultancy (PMC) /

Architects services as per the terms and conditions of the tender document.

Financial Quote (Consultancy Fee as a Percentage of Work Order Value)

Quoted Consultancy Fee (% of Work

Project Management Consultancy Services /

Architects for all works

The maximum upper limit for Financial Bid (Financial Proposal) is 5%.

1. The above fee is inclusive of all taxes and other statutory levies except GST. GST will be

paid separately.

2. The fee covers site visits, DPR preparation, block estimate preparation, detailed estimate

preparation, site supervision (joint & solo), quality testing, measurement book (MB)

documentation, and joint bill preparation as per the tender scope.

3. The consultancy fee will be applicable uniformly across all categories of work and will

remain valid for the entire empanelment period.

4. Payments will be released as per milestones approved by the department.

We confirm that our quoted rates are firm and valid for the entire empanelment period. We agree

to abide by the terms and conditions mentioned in the tender. This financial bid remains valid for

[X] months from the date of submission.

[Authorized Signatory]

(Name & Designation)

8.List of Technical Bid:

(1) Signed copy of tender

(2) Bidder information form (Sample Format is Attached at Annexure 1)

(3) Signed copy of Pan

(4) Signed copy of GST registration

(5) Form 3-A (Experience Certificate of Forest Department)

(6) Copy of Work orders

(7) Financial strength (CA certificate for Turnover. Sample Format is Attached at

(8) Site Visit Certificate (Sample Format is Attached at Annexure III)

9. Penalty provision and other conditions:

1. If the performance of the consultant is not found to be satisfactory and of good

quality, no consultancy charge shall be paid for that performance. The security deposit

amount paid by the agency will be forfeited.

2. The Deputy Conservator of Forests shall have the unfettered right to cancel the

contract of the Consultant at any stage if any defect or irregularity is found in the work

of the Consultant. Also, the work entrusted to the agency/contractor will be withdrawn

and the agency/contractor appointment will be cancelled.

3. The Civil Supervisor assigned to this work shall attend the site for at least 1 (one) day

in a week while the work is in progress and shall also supervise the work of the

Agency/Consultant on the site as a consultant. Which will be personal responsibility

of the agency/contractor.

4. For preparing the plan estimate for civil works, the plan/estimate should be prepared

and submitted to the agency within 7 days from the said date along with technical

5. The price to be paid shall be inclusive of all existing taxes and all taxes arising during

the contract excluding GST. No payment shall be made separately other than the paid

price. Deductions will be made from the bill as per instructions of the Government

from time to time.

6. After receiving the work order for this work, the agreement deed has to be signed on

stamp paper of Rs.300/- within 7 days.

7. All expenses for performance survey and technical approval of budgets and

equipment to be used will be at the expense of the stationery agency.

8. Any record of work such as estimates, drawings, etc. arising, shall be owned by the

Office of the Deputy Conservator of Forests, all records of work shall be made

available in hard copy as well as in soft copy.

9. The work has to be done as per the time limit mentioned in the work order given to

the agency/contractor.

10. Financial bids of only Technically qualified agencies will be opened. The agency

quoting least % will be declared as L1 bidder and will be selected for empanelment.

If L2,L3, L4 Bidders are willing to work at the price quoted by L1 bidder then they

can also be empaneled. The rights of Valsad North Forest Division in this regard will

be unrestricted.

ANNEXURE I BIDDER INFORMATION FORM

1. Name of Bidder

2. Nature of the Organization

(Proprietorship /Partnership / Company)

Attach Latest copy of Partnership Deed or

Memorandum and Articles of

Association, as applicable and should be

attached as Annexure .

3. Permanent Address of office

Address Proof document- Sales Deed /

Rent Agreement / last month Electricity

Bill / Landline Telephone Bill should be

attached as Annexure .

4. Correspondence address

5. Phone No. and Fax

6. Email Address

7. Name and Contact Details of the Head of

Organization / Director / Authorized

Person (as the case may be)

8. GST Registration No.

Attach copy of Registration Certificate as

9. Permanent Account No. (PAN)

Attach copy of PAN as Annexure .

10. Details of payment EMD through Demand DD No……………. dated………………….. Drawn

on…………..Bank…………….

Annexure II CERTIFICATE BY CHARTERED ACCOUNTANT

(On CA’s Letter Head)

TO WHOM SO EVER IT MAY CONCERN

CHARTERED ACCOUNTANT CERTIFICATE

On the basis of verification of books of accountants and other documents

produced before us and maintained by the Company, we certify that M/s ............ is

Architectural cum consultant services. This is to certify that they have turnover in

the last three years ending on 31st March, 2026. (i.e. for Financial year, 2023-24,

2024-25 and 2025-26) as follows:

Sr. Financial Year Income from Architectural cum consultant

No services assignments (in Rs. Lakh)

CA Stamp and Seal

Annexure III Site Visit Certificate

Work Title: Tender For Empanelment of Project management Consultants (PMC) for Construction of

Self Name Agency Name

I Representing I agree For Empanelment of Project

management Consultants(PMC) mentioned location.

Date of Visit Range name ACF /RFO

Agency Seal & Sign: