TENDER FOR CONDUCTING SALES PROMOTION EVENTS AT VARIOUS RO'S

NLR/CG/SalesProm/E-TENDER

Sub: E-TENDER FOR Tender for conducting Sales Promotion events at various RO’s in Nellore

1. Type of Tender : This is an E- Tender under Single -Bid System: Price Bid

2. BOQ/Scope of Work for the event:

S.No Description of works Qty Unit

Supply of Air Fresheners (For mounting/hanging in cars, having a minimum

size of 8.7cm x 6.7 cm with back cover with customizable designs)

1 (Branding - as per Design provided and approved by Engineer-In-Charge) 5000 Pieces

Silicon Keychains

Of Silicon make with minimum size of 11cm x 2.5cm with space for

displaying logo as as per Design provided and approved by Engineer-In-

2 Charge 10000 Pieces

Pens - Plastic body make and with space for printed logo, as per the Design

3 provided and approved by Engineer-In-Charge 10000 Pieces

Pop Holders - Mobile Phone back pop holders for holding (circle shape)

with space for printing logo as per the Design provided and approved by

4 Engineer-In-Charge 10000 Pieces

Acrylic Keychains - Of Acrylic make of minimum size 5cm x 4cm with space

for displaying logo as as per Design provided and approved by Engineer-In-

5 Charge 8750 Pieces

T shirts - Provision of colour T-Shirts with printing of BPCL Logo on both

sides (Final Design shall be as provided and approved by Engineer-In-

6 Charge) 250 Nos

Caps - Provision of Caps with printing of BPCL Logo on both sides (Final

7 Design shall be as provided and approved by Engineer-In-Charge) 500 Nos

Umbrella - Providing of Good quality umbrella, with Branding (Final Design

8 shall be as provided and approved by Engineer-In-Charge) 250 Nos

Other scope of works to be fulfilled by the vendors:

➢ It shall be included in the scope of works of the vendor to liase with the BPCL Co-ordinating

team for smooth conducting of the activities at the Retails Outlets in all districts.

➢ The vendor has to ensure that all the Sales Promotion materials reach and are handed over

properly to the Dealer/Dealer representative of the RO’s, by taking proof/acknowledgement

of delivery. Rates quoted shall be inclusive of all costs and expenses towards any such

transportation and manpower cost.

➢ The vendor has to ensure that a QR code based system is made available at each participating

RO, so as to facilitate Customer data capture and facilitation of lucky draw for customers; for

On-the-Spot gifts redemption.

➢ The Vendor shall also ensure that they develop an Online System for circulating of customer

data and also make suitable technical arrangements for Lucky Draw of Bumper prizes etc, as

and when communicated by RO dealers.

The rates quoted by the vendor shall be inclusive of all rates and costs towards fulfilling all the scope

of works as detailed above.

3. For any further clarifications, you may contact Mr. Sreekrishnamurali Panicker, Manager Engg.(Retail),

Nellore on his cell no.

4. BOQ enclosed is indicative. There can be variation upward / downward than above estimated

quantities/value. As per site requirement, bidder may be asked to operate other SOR Service items

which are not included in the BOQ. Discount offered by the bidders will be applicable to these service

5. The Corporation does not give any guarantee for minimum amount of the job to be awarded to you.

As per the prevailing site conditions / other conditions including local approvals, statutory requirements

etc, job will be executed.

6. Sale of Tender:

Tender documents to be downloaded from the e-tendering portal https://bpcltenders.eproc.in/ free of

cost using digital signature & registered used ID.

7. Due Date and Time: As mentioned in Website . Bidders are advised in their own interest to ensure

that bids are uploaded in e-Procurement system well before the closing date and time of bid.

8. Period of Contract: Unless terminated earlier, the duration of the contract shall be valid for 1 year.

The Company has the option, at its discretion to extend the period of the agreement for a period of one

year on such terms and conditions as may be mutually agreed by the parties hereto. However no change

of rate/payment will be allowed during the contract period.

9. Submission of Documents: The Price Bids have to be submitted online only. Prices should not be

submitted in a sealed envelope. BPCL shall not be responsible in any way for failure on the part of the

bidder to follow the instructions. It is advised that the bidder uploads small sized documents (preferably

upto 5 MB) at a time to facilitate in easy uploading into e-tendering site. BPCL does not take any

responsibility in case of failure of the bidder to upload the documents within specified time of tender

10. Submission & Opening of Bids: Bid along with all the copies of documents should be submitted in the

electronic form only through BPCL e-tendering system. Before the bid is uploaded, the bid comprising of

all attached documents should be digitally signed using digital signatures issued by an acceptable

Certifying Authority (CA) in accordance with the Indian IT Act 2000. Vendors / Bidders must use any

computer having Windows 2000 or Windows XP versions or higher of Window operating system and an

internet web browser version internet explorer V8.0 or higher recommended.

11. Bid Qualifying Criteria (BQC): Price Bid: The Bidder quoting lowest will be awarded the contract.

Bidders must read the service standard instruction document before quoting the price bid.

12. The bidder must accept all our terms & conditions without any deviation, failing which your offer will

be straightway rejected without any further reference.

13. Service Tax is not required to be quoted in the tender, it will be paid as per norms.

14. PAYMENT FOR WORK DONE : The payment in all cases shall be in accordance with all the terms

agreed upon. Payments will be made on monthly basis within 15 days against claims made by the

Contractor supported by appropriate documents.

15. All payments shall be subjected to deduction of Income Tax and other statutory deductions as may

be applicable from time to time as per Govt. of India.

16. In case the contractor is unable to perform the job when required by the company, the company will

arrange for alternatives and the cost of the same will be debited to the contractor.

17. LIQUIDATED DAMAGES - If the successful tenderer does not complete the work within the scheduled

time, the company reserves the right to recover liquidated damages @ 0.5% of the total executed

contract value for every week of delay or part thereof subject to a maximum of 5% of the total executed

contract value until the work is satisfactorily completed and handed over.

18. STATUTORY REQUIREMENTS: The contractor shall abide by all the provisions of all Labour Enactment

laws as applicable particularly in respect of Minimum Wages Act, EPF Act and ESI Act. BPCL reserves the

right to inspect the records maintained by you for all the Payments made regarding the above.

19. All payments shall be subjected to deduction of Income Tax and other statutory deductions as may

be applicable from time to time as per Govt. of India.

20. No CHILD LABOUR shall be engaged for the Job.

21. HSSE REQUIREMENT: The contract labour engaged by you for the contract should strictly adhere to

all the safety norms inside the depot as well as while performing the jobs. And you or your contract

labour shall not be intoxicated or under the influence of alcohol while performing the jobs.

22. The contractor shall ensure that he and or his workmen or representatives shall not smoke or carry

matches or lighters inside the Company Installations. Should any injury resulting in death or damage to

any property occur as a result of smoking or matches or lighter being carried out in violation of this

clause, the labour Contractor shall be held responsible for the consequence thereof.

23. BPCL will not be responsible for the death or any injury or other bodily harm sustained by you or by

your contract labour inside or outside the depot premises while performing the job.

24. SUBLETTING CONTRACT : The contractor shall not without the prior written consent of the Company,

sublet or assign this agreement or any part thereof provided always that any consent given by the

Company for assigning or subletting will not relieve the labour contractor from the full and entire

responsibility of his obligations under this agreement and or instructions issued to him from time to

25. TERMINATION OF THE CONTRACT : BPCL reserves the right to terminate the contract as and when it

wishes to without assigning any reason or whatsoever.

26. Notwithstanding what is stated above, the Company shall be entitled to terminate the Agreement

without notice upon or any time after the happening of the following events :-

a. If the contractor shall be guilty of breach of any of the conditions contained in the Agreement.

b. If at any time during the period of the contract if it is observed by the Company that the service

rendered by the Contractor are not to the satisfaction of the Company

c. If the Contractor is adjudged insolvent and/or become bankrupt.

27. The contractor can submit resignation from the contract with 3 month's prior notice and physical

removal of its staff from company's site before expiry or termination of the Contract.

28. SECURITY DEPOSIT : The successful tenderer has to submit security deposit or Bank Guarantee in the

standard format of BPCL for an amount equivalent to 5% of the tendered value of the job, subject to a

minimum of Rs. 5000/- and a maximum of Rs. 1,00,000/-.

The security deposit shall be retained till the successful completion of the job under the contract and if

Bank Guarantee is submitted the same to be kept valid till the completion of the work under the contract

and shall be extended from time to time. No interest will be payable on security deposit.

29. It is to be noted that conditional tender will not be accepted and the Corporation reserves the right

to accept / reject the quote without assigning any reasons to the Contractor.

30. We are enclosing GCC also for your reference.

31. The rates quoted shall be exclusive of GST. GST shall be paid separately, as applicable.

32. Please submit your competitive quotes before the Tender Due date as mentioned in the EPROC

portal. https://bpcltenders.eproc.in/

Yours faithfully,

For BHARAT PETROLEUM CORPORATION LTD.

(Digitally Signed)

Sreekrishnamurali Panicker

MANAGER (Engineering), Nellore