Bi-annual Rate Contract for providing & fixing of 11KV Heat Shrinkable Indoor , Outdoor cable termination kit and straight through joint kit suitable for XLPE cable at Various Sub-stations under Jambuva Circle on as and when required basis

4 Estimated cost inclusive GST in Rs. Lacs Rs.

5 Earnest Money Deposit amount in Rs. Rs.

6 On line (E-tendering) Bid / offer submission 29.06.2026

last date up to 16.00 hours only (This is

7 Date of opening of Tender fee, EMD and

online technical bid at 16.10 hours 29.06.2026

8 Tentative Date of on – line opening of Price Shall be intimated separately.

9 Validity of offer 180 days

10 Time limit 24 months

1) All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT

for Tender Fee & EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No

any physical documents , Demand Draft / Banker’s cheque or Pay order for tender fee and EMD will be

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date

and time of submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay

order will not be accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible

(readable) and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead),

Tender acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be

submitted through online on n-procure portal (mandatory) (All the documents to be duly self attested by the

bidder). For any differences or wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the

appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids. Instead

of simply confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against appropriate

place in respect of each line appearing in Technical bid (In the absence of required details in uploaded tender

documents, technical bid , the purchaser has every right to evaluate the bids accordingly and bidder cannot

raise any objection against any point during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the

required details / documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) :

Seal & Signature of Bidder 2|Page

1)The EMD and Tender fee plus GST as applicable shall be paid through RTGS/NEFT only. Bidder shall have

to upload scan copy of payment made (transaction slip of payment made) with the Tender documents

online on n-procure portal.

2) Bidder has to provide following detail on the same date when payment of tender fee and EMD is

made at below mentioned e-mail ids :

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted.

Also,Tender fee and EMD received after due date and time as specified in the tender will not be

accepted/opened irrespective of delay due to any reasons and the Corporation shall not assume any

responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or extension

of due date etc.

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be

referred to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR)

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training

required for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code

solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad –380054 (Gujarat ).

26857321 / 40007533, Email: [email protected]

Seal & Signature of Bidder 3|Page

Seal & Signature of Bidder 4|Page

INSTRUCTIONS TO THE BIDDERS

(A) INSTRUCTIONS TO THE BIDDERS

Bidders have to submit following documents with Technical Bid.

1.0 QUALIFYING REQUIREMENT:

To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of his capability and

adequacy of resources:

1. Registration:

a. Bidder quoting for the bid shall have registration in appropriate class with GETCO OR any other subsidiary

company of GUVNL

b. Bidder shall have Certificate of Registration as “Approved vendor / Manufacturer” of GETCO/ DISCOM OR

Authorized Distributor/ Dealer/ Service Provider of approved manufacturer of GETCO/ DISCOM along with copy

of certificate for vendor registration of the original manufacturer.

2. Experience : Bidder shall have experience of similar nature of work as main contractor for minimum of 50% value

of estimated cost of the tender with GETCO or any other subsidiary company of GUVNL within last 03 years. They

should submit copy of work orders secured from GETCO or any other subsidiary company of GUVNL and

satisfactory completion certificate from respective department.

3. Electrical Contractor License : Bidder shall have to submit Electrical contractor’s license with latest validation.

4. Bidder shall have to submit drawing , literature of each type indoor, outdoor and straight through joint kit of

5. The bidder has to furnish the attested copy of type test certificate from CPRI /ERDA along with drawing as per IS

13573 part-II-2011, Sequence 1.1 &2.1 or IEC-60502-4-2005 sequence 1.1 & 2.1 for their product/supply. Type test

certificate of last five (05) years tested at CPRI/ERDA shall be submitted

6. Financial Criteria:

a. The Bidder should submit self-certified copy of Profit/ Loss Statements, Balance Sheets and ITR for last three

b. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 %

of the estimated cost shown in the tender.

7. Nature of Firm: Details of Partners/Directors of the Firm/Company. Partnership deed if applicable. Copy of notarized

power of attorney as the case may be.

8. GST registration certificate : The Bidder should have to take registration under the “GOODS AND SERVICE TAX”

and certified Photo copy of such registration to be attached with bid.

9. I .T. PAN CARD : The bidder should submit the attested zerox copy of PAN Card of their firm.

10. Provident Fund Code: Separate provident fund code number towards firm registered with Regional P.F

Note to Bidders :

 No tenders will be considered received without EMD.

 Bidders qualifying in Technical Bid only will be considered for Price Bid opening.

 The Price bid shall be filled up with the quoted % above or below & shall be submitted online only.

 Complete Technical bid ,all tender documents (Scan copy of notarized/self-attested as per tender specification)

,RTGS/ NEFT transaction slip for payment made for tender fee and EMD to be submitted on line only (which is

mandatory) on (n) procure Portal.No physical documents to be submitted by the bidder

 The above-cited requirements are only indicative. The owner reserves the right to requisition any other relevant

information and also reserves the right to reject the Bid proposal of any Bidder, if in the Owner’s opinion the

Qualification data is incomplete and Bidder is not qualified to perform the Contract satisfactorily

Superintending Engineer

1. The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all the

services specified under the accompanying Technical Specifications.

2. The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, technical Data Sheets and

specified elsewhere.

Seal & Signature of Bidder 5|Page

3. The scope of work is “providing and fixing of standard make of 11 kV Heat Shrinkable outdoor, indoor & straight

through joint type cable termination kit for end termination of 11 kV XLPE type power cable at various sub-

stations under Jambuva Circle as and when required.”as per standard specification and standard practice of

GETCO and as per EIC.

4. The above work shall be done as per GETCO’s approved drawing/layout.

5. Necessary field quality plan of GETCO shall be implemented and necessary documentation shall also be

maintained as per GETCO’s norms and instruction of EIC. If required field quality plan shall be available at field

6. During the work of safety check list shall be followed. Necessary check list will be available at our field office.

7. All work should be done accordingly to technical specification and as per instruction of engineer in charge.

8. The quantity mentioned in price bid is tentative and may vary in actual work order. Moreover this is being ARC

quantity of any item may be interchanged within the ordered value as per EIC.

9. The bidder should have to be supplied cable jointing kit of RAYCEM/MSEAL/CABSEAL or equivalent make of

GETCO approved vender only.

10. The work should be carried out according to the specification and as per instructions and programmed laid out

by the Executive Engineer-in-charge of the work

11. The work should be commenced immediately within 24 hours from the date of receipt of instructions from office

by telephone /e-mail for which sub-order will be issued by respective Division office.

12. Agency have to arrange for transportation for men and materials at his own cost.

13. The work shall be carried out through experienced and conversant technical persons.

14. Contractor will have to make his own arrangement for all tools and tackles, manpower etc.

15. The contractor has to remain in close with Engineer in charge of work who will issue detailed instruction for the

commencement of the work.

16. If the work is required to be carried out during fix outage then the contractor has to deploy adequate man power,

material, tools etc. well in advance and has to complete the entire work during this specific outage period only,

failing to which GETCO shall be at liberally to deduct the amount of revenue loss due to prolong outage.

17. The contractor has to carry out all the works in accordance with revised and latest provision under I.E. Rules

Act made there under and as per instruction of Engineer in charge.

18. GETCO will not be liable for the infringement of rules described under work man compensation due to injuries

and accident to the work man etc. contractors have to observe and comply with various provisions under above

19. All other general terms and conditions as prevailing in the GETCO shall be applicable to the contract.

20. The contractor has to carry out the work as per specification, instruction & direction of Engineer In charge.

21. The bidder should have to supply cable jointing kit of RAYCEM/MSEAL/CABSEAL or equivalent make of

GETCO approved vender only.

2.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/liable for these

costs irrespective of the course and conclusion of this Bidding.

3.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

4.0 Knowing the Bid Documents

4.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and specifications

in the Bid Documents and fully know himself all the conditions and contents therein, which may in any manner,

affect the scope & content of work and the costs thereof. Submission of a Bid not substantially responsive to the

Bid Document in all respects and/or failure to furnish all information required by the Bid Document may entail

rejection of the Bid at the Bidder’s risk.

5.0 Clarifications on Bid Documents

5.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is in doubt

as to the true meaning of any part, he shall make a request, in writing not later than the date of pre Bid

discussion, to the owner in triplicate. The owner will issue explanations, interpretations and clarifications as

deemed fit in writing as a response to this request. On receipt of such interpretations/clarifications, the Bidder

may submit his Bid within the date and time stipulated in the Bid invitation, All such explanations, interpretations

Seal & Signature of Bidder 6|Page

and clarifications from the Owner shall be deemed as part of Bid Documents and shall invariably accompany

the Bidder’s proposal.

5.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

6.0 Amendment of bidding document:

6.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his own

initiative or in response to a clarification requested by the intending Bidder, modify the Bidding Document with

6.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the

Bidding Document at the address contained in the letter of request for issue of Bidding document from the

Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in time or otherwise.

6.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing

their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

6.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the

Bidders while they submit their bids and shall invariably enclose such documents as a part of the bid.

7.0 PREPARATION OF BIDS

7.1 Language of Bid:

The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged by the

Bidder and the Owner, shall be written in the English language, provided that any printed literature furnished by

the Bidder may be written in another language so long as accompanied by an English translation of its pertinent

passages. Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any

printed/typewritten text of their own.

8.0 Local Conditions:

8.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have any

effect on the execution of the Contract covered under these documents and specifications. The Owner shall not

entertain any request for clarifications from the bidders, regarding such local conditions.

8.2 It must be understood and agreed that such factors have properly been investigated and considered while

submitting the proposals. No claim for financial adjustment to the Contract awarded under these specifications

and documents will be entertained by the owner. Neither any change in the time schedule of the Contract nor

any financial adjustments arising thereof shall be permitted by the Owner, which are based on the lack of such

clear information or its effect on the cost of the works to the Bidder.

9.0 Documents comprising the Bid:

furnished in the Bidding Documents, indicating, for the services to be rendered, a brief description of services,

quantity and price.

9.2 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents along with scanned copy of original document for Tender Fee & EMD shall be

uploaded through on line only (which is mandatory) on (n) procure Portal to establish that the Bidder meets the

Qualification Requirements as detailed in ANNEXURE -I. No physical documents to be submitted by the

9.3 Complete technical bid / Tender Documents / formats are to be filled in all respects. Same shall be sealed and

signed by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized /

self-attested copies of original – as specified in tender document) documents along with scanned copy of

original document shall be uploaded through on line only (which is mandatory) on (n) procure Portal.

9.4 Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on before due date

and time of submission of tender. Tender fee and EMD paid though Demand Draft / Banker’s cheque or

Pay order will not be accepted and no any further communication in the matter will be entertained.

9.5 In case of short submission of documents with bid & / or clarification if any required from the bidder, the required

details/ documents may be asked from bidder in physical form.

9.6 It shall be sole responsibility of the bidder that the uploaded scanned documents ( in PDF form) remain legible

& should not be password protected.

9.7 Bidder shall have to upload scanned copies of complete technical bid filled in all respect and sealed and signed

by Company Authorized Signatory through on line only (which is mandatory) on (n) procure Portal

10.0 Bid Price:

enclosed in bid proposal sheets for erection, testing and commissioning, and other services it proposes to

furnish under the contract. The % age above/below indicated shall be inclusive of all taxes and duties applicable

inclusive of GST applicable on required inputs and services.

Seal & Signature of Bidder 7|Page

10.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease based in

11.0 Price Basis:

11.1 The Price shall be quoted on firm basis.

11.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and shall not

be subject to variation on any account save for change in quantity. A bid submitted with an adjustable price

quotation shall be treated as non-responsive and rejected.

12.0 Taxes and Duties:

12.1 Goods and Service Tax (GST):

12.1.1 The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services within the original contractual delivery period. The amount and% of GST and

Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under

GST Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act,

UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

12.1.2 You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you

have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any such

Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess,

is claimed by you, it will be immediately passed on to the COMPANY, without COMPANY making any specific

Claim, for the same, either from the Department or from you.

12.1.3 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Compostion Scheme under GST Act, which should be clearly

indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of highest

applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

12.1.4 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified

with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise will

be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of

Supplier / Contractor has opted for Composition Scheme under GST.

12.1.5 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender

only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to

wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the

invoice shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on

account of GST charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier / contractor.

12.1.6 Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per

annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads

inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

12.1.7 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

12.1.8 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST

Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY and you

should inform such changes to COMPANY from time to time.

12.1.9 GST, other taxes and other levies and duties including custom duty solely in respect of

the transaction between the owner and the contractor under this contract, if any, shall be

included in the bid price. These shall also be indicated separately wherever applicable

as mentioned in the Tender.

12.2 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST if any ,the

owner shall not bear any tax liability whatsoever. The bidder shall be liable and responsible for payment of such

taxes as attracted under the provisions of the law.

12.3 Notwithstanding the tax liabilities as per the sub-clause 12.1 above the owner shall have the right to make

deduction at source from the amounts payable to the contractor in respect of Income Tax (on the cost of items

of supply included in the works contract) as may be mandatory in terms of the law. The owner shall not bear any

liability in this regard but shall issue necessary certificate in respect of such deduction made.

12.4 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from the

next day of the date submission of the bid and if the contractor is required to pay additional tax or duty, then the

owner shall reimburse the contractor the additional tax or duty so paid by the contractor against submission by

the contractor of documentary evidence to the satisfaction of the owner. This provision will not be applicable to

transaction between the contractor and his sub-contractors and will be applicable only to the direct transaction

Seal & Signature of Bidder 8|Page

between the contractors and owner. Besides the said statutory variation, no other statutory variation shall be

payable by the owner.

12.5 The owner’s liability for all taxes and duties including GST under the contract shall be limited to those indicated

by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause No.

12.6 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by reasons

of the making, passing or promulgation of any law after the date of submission of bid or by any order, regulation

or bye-law having the force of law the amount of such increase or reduction shall be added to or deducted from

the “Contract Price” as the case may be for direct transactions between contactor & owner, and not for bought

out items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc. applicable as on the date

of submission of the bid.

12.7 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

12.8 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new tax or

duty will be applicable only to the direct transaction between the contractor and the owner.

12.9 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the

applicability of Entry Tax, GST in respect of this work and include the same in the quoted price. The Owner in

this regard will entertain no separate claim, as it is the responsibility of the Bidder to pay all these taxes.

12.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

13.0 Time Schedule:

13.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for

performing the specified works.

13.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying Special

Conditions of Contract.

13.3 The completion schedule as stated in the special conditions of contract shall be one of the major factors in

consideration of the bids.

13.4 The owner reserves the right to request for a change in the work schedule during pre- award discussions with

successful bidder.

13.5 The successful bidder will be required to prepare detailed Bar chart and finalize the same with the owner as per

the requirement of Clause no 27.0 of GCC

14.0 Contract Quality assurance:

14.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during various

phases as detailed in relevant clause of the General Technical Conditions.

14.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the execution of the

Contract will be mutually discussed and agreed and such agreed Program shall form a part of the Contract.

14.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being supplied

wherever specifically indicated in the tender document shall supply only from those vendors. Such details shall

be accompanied by their list of previous supplies made performance reports etc. However, in case of orders are

placed, specific approval shall be obtained from the owner for the vendor-supplied materials. The quality

assurance program shall be furnished for each material separately for approval.

15.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance, in

General Terms and Conditions of Contract and in Erection Conditions of this Part-I. Bidder’s attention is

specifically invited to these clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities

under the Contract.

16.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools &

tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing and commissioning

including performance and guarantee tests of the equipment. If any such equipment is listed anywhere else in

the proposal and not specially mentioned in the above schedule, it shall be deemed to have been included in

the Bidder’s proposed scope of supply.

17.0 Brand Names:

17.1 The specific reference in these specifications and documents to any material/equipment by brand name makes

or catalogue number shall be construed as establishing standards of quality and performance and not as

limiting competition. However, Bidders may offer other similar material/equipment provided they meet the

specified standard, design and performance requirements. The Bidder shall furnish adequate technical

Seal & Signature of Bidder 9|Page

information about such alternative material equipment to enable the Owner to determine its acceptability. The

Owner shall be the sole judge on the acceptability or otherwise of such alternatively material/equipment.

17.2 The bidder shall note that standards for workmanship material and equipment, and reference to brand name of

catalogue numbers designed by the Owner in its Technical Specifications are intended to be descriptive only

and not restrictive. The Bidder may substitute alternative standards, brand name and/or catalogue numbers in

its bid, provided that it demonstrates to the Owner’s satisfaction that the substitutions are substantially

equivalent or superior to those designed in the Technical Specification.

18.0 Bid Security/EMD:

The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated cost to

be paid as under:

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT only.

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of

payment made) shall be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can be

generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

18.1 The offer should be valid for a minimum period of 180 days from the date of opening of technical bid.

18.3 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made payable to the

Owner without any condition whatsoever.

18.4 The Owner as non-responsive will reject any bid not secured in accordance with Para 18.1 above. No

exemptions are made in the furnishing of the security.

18.5 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from

the date of submission of tender whichever is later.

18.6 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance guarantee

18.7 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works including supplies within thirty

days of letter of award of contract)

19.0 Format of Bid:

19.1 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the Bidder

or a person or persons duly authorized by the Bidder to sign the Contract. The letter of authorization shall

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be indicated by written power-of-attorney accompanying the bid. All pages of the bid, except for un-amended

printed literature, shall be initiated by the person or persons signing the bid.

19.2 Complete technical bid / all Tender Documents / formats are to be filled in all respects. Same shall be sealed and

signed by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized / self-

attested copies of original – as specified in tender document) documents along with scanned copy of original

document shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No physical

documents to be submitted by the bidder

19.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the

Bidder, in which case such corrections shall be initiated by the person or persons signing the bid.

19.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made

by the Bidder, in which case such corrections shall be initiated by the person or persons signing the bid.

19.5 Bids shall be submitted as under:

Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

20.0 Signature of Bids:

20.1 The bid must contain the name, residence and place of business of the person or persons making the bid and

must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also

be typed or printed below the signature.

20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership name,

followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized

representative(s).

20.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such

Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’ or

other designation without disclosing his Principal will be rejected.

20.5 If it is found that two or more persons who are connected with one another either financially or as a principal

and agent have bid under different names without disclosing their connection then such bids will be liable for

rejection. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

21.0 Submission of bids:

21.1 Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for payment

made for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

Price Bid : Technical & Price bid shall be submitted ‘online’ only through n-code.

21.2 The Technical Bid and accompanying documents, RTGS/ NEFT transaction slip for payment made for tender

fee and EMD shall be uploaded ( scanned copies of original document ) through on line only (which is

mandatory) on (n) procure Portal by the bidder.

21.3 Address of the Owner is as under:

The Superintending Engineer

GETCO, Circle Office,

220kv Jambuva sub-station compound.

NH -8, Jambuva PIN CODE-

22.0 Deadline for submission of bids:

22.1 The Bidders have to submit the bid documents with detail of payment of tender / Fee /EMD paid though NEFT /

RTGS by online mode only as per schedule closing date of submission of online bid.

22.2 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the Bidding

Document in which case all rights and obligations on the Owner and Bidders previously subject to the deadline

will thereafter be subject to the deadline as extended.

23.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed by the

Owner, will be rejected and not considered for evaluation.

24. Modification and withdrawal of bids:

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24.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the

modification or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

24.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance

with the provisions of clause 23.0. The envelope should clearly indicate whether the modification is for the

Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax shall be entertained by the

24.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

24.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the

period of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid during this

interval may result in the Bidder’s forfeiture of its bid security.

25.0 Information required with the proposal:

25.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal item of

equipment proposed to be furnished and erected. The bid should also contain drawings and descriptive

materials indicating general dimensions, materials from which the parts are manufactured, principles of

operation, the extent of pre-assembly involved, major construction equipment proposed to be deployed, method

of erection and the proposed erection organizational structure.

25.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings, catalogues,

etc. in five copies.

25.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed may be

treated as incomplete and hence rejected. Such descriptive materials and drawings submitted by the Bidder will

be retained by the Owner. Any major departure from these drawings and descriptive material submitted will not

be permitted during the execution of the Contract without specific written permission of the Owner.

25.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the equipment or

any other matter will not be considered.

25.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide additional

information and data as deemed necessary by the Bidder.

25.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and materials

which will be required for the purpose of erection of equipment and materials supplied under the Contract.

25.7 In case the ‘Proposal’ information contradicts specification requirements, the specification requirements will

govern, unless otherwise brought out clearly in the technical commercial deviation schedule.

26.0 BID OPENING AND EVALUATION

Opening of bids by owner:

26.1 The Owner will open the technical bids online on Date of opening online technical bid.

26.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the Owner, at his

discretion may consider appropriate, will be announced in the Technical Bid Opening.

26.3 Price bid will be open ‘online’ only through n-code after technical scrutiny of tender.

Technical bid and Price bid will be open ‘online’ only through n-code.

27.0 Purpose of evaluation of bids:

27.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical responsiveness of

the bid for the complete scope of the proposal, as covered under these specifications and documents. All

technically responsive bids shall then be examined to determine the LOWEST EVALUATED COMMERCIALLY

AND TECHNICALLY RESPONSIVE BIDS.

27 ( A) Policy for bids under consideration:

27.A.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such time

official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under

consideration, Bidders and/or their representatives and other interested parties are advised to refrain from

contacting by any means, the owner and/or his employee’s representatives on the matters related to Bids under

27.A.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder for a

clarification of its bid. The request for clarification and the response shall be in writing and no change in the

price or substance of the bid shall be sought, offered or permitted.

28.0 Preliminary Examination:

28.1 The Owner will examine the bids to determine whether they are complete, whether any computational errors

have been made, whether required sureties have been furnished, whether the documents have been properly

signed, and whether the bids are generally in order.

28.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price

and quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy between

the total bid amount and the sum of total costs, the latter shall prevail and the total bid amount will be corrected

accordingly. If there is a discrepancy between words and figures, the amount advantageous to the Owner will

prevail. If the Bidder does not accept the correction of the errors as above, his Bid will be rejected and the

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amount of Bid Security will be forfeited. The Bidder should ensure that the prices furnished in various price

schedules are consistent with each other. In the case of any inconsistency in the prices furnished in the

specified prices schedules to be identified in Bid Form for this purpose, the Owner shall be entitled to consider

the highest price for the purpose of evaluation and for the purpose of award of Contract use the lowest of the

prices in these schedules.

28.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the

Bidding Document. For purpose of these Clauses, a substantially responsive bid is one which conforms to all

the terms and conditions of the Bidding Document without material deviations. A material deviation is one which

affects in any way the prices, quality, quantity or delivery period of the equipment, completion of works or which

limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner as required in these

specifications and documents. The Owner’s determination of a bid’s responsiveness shall be based on the

contents of the bid itself without recourse to extrinsic evidence.

28.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently be

made responsive by the Bidder by correction of non-conformity.

28.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not constitute a

material deviation, provided such waiver does not prejudice or affect the relative ranking of any Bidder.

29.0 Evaluation of Price Bids:

29.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply: -

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation for

30.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall be

derived as under:

Differential Price (DP)=n1F1+n2F2…+nn Fn, where F1, F2…Fn are the various factors in Indian Rupees per

unit of parameter differential or deficiency in the equipment and services offered as stipulated in these

specifications: n1, n2…nn are the respective parameter differential or deficiency in the corresponding units to be

determined from the Bidder’s proposal. The above factors and corresponding units of parameter differential are

derived from the Technical Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D) and from

the Bidding Document while evaluating the bids. In determining the Rupee value of the deviations the Owner

will use parameters consistent with those specified in the specifications and documents and or other information

as necessary and available to the Owner.

30.1 Comparison of Bids

The bids shall be compared on the basis of lumpsum prices (i.e., for erection services to be rendered as quoted

by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value of erection cost including other components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest evaluated bid

and, as a result of this comparison, the lowest bid will be selected for the award of the Contract.

31.0 AWARD OF CONTRACT

31.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be substantially

responsive and has been determined as the lowest evaluated bid, providing further that the Bidder is

determined to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge in this

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32.0 MATCHING OF END COST:

32.1 In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce all the

quoted rates proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates of erection

schedule shall be reduced proportionately by difference in percentage). The confirmation for matching end

cost shall be given within 7 (seven) days from the letter from GETCO.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the terms

and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all bids at

time prior to award of contract, any without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify the

successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in writing by registered

letter, that its bid has been accepted.

34.2 The notification of award will constitute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 36.0, the Owner

will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant to Clause 18.0.

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the Owner will

send the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date and

return it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be signed

within 30 (Thirty) days of notification of Award.

36.0 Contract Performance Guarantee:

36.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be required to

furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian bank/Scheduled,

Commercial Bank in the form to be furnished. The guarantee amount shall be equal to ten percent (10%) of the

Contract price and it shall guarantee the faithful performance of the Contract in accordance with the terms and

conditions specified in these documents and specifications. the guarantee shall be valid up to 90 days after the

end of Warranty Period.

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment furnished and

erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and installed

by him shall be free from all defects in design, material and workmanship and shall upon written notice from

the Owner fully remedy free of expenses to the Owner such defects as developed under the normal use of

the said equipment within the period of guarantee specified in the relevant clause of the General Terms and

Conditions in the Part-I / Special Conditions of Contract.

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract. However, it

is not to be construed as limiting the damages under clause entitled “Equipment Performance Guarantee” in

Technical Specifications, Part-II and damages stipulated in other clauses in the Bid documents.

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period, unless

otherwise specified in Special Conditions of Contract.

37.0 Scope of the proposal

37.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all the

equipment erection and other installation services specified under the accompanying Technical Specifications. It

will include among others as specified therein the following: -

a) Receipt of equipments and material from GETCO’s store, transportation, storage, preservation and

conservation of equipment at the Site.

b) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

37.2 No deviation whatsoever to certain conditions of the bidding documents permitted by the Owner and therefore,

the Bidders are advised that while making Bid Proposals and quoting prices these conditions may appropriately

be taken into consideration. Bidders are required to furnish a certificate in this regard as per the format

provided in Special Conditions of Contract in a separate sealed envelope containing Bid security, which

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shall accompany the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the

Owner and shall not be opened.

37.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence rejected.

37.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data Sheets and

specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid Proposal Sheets.

37.5 The scope of work is Bi-annual Rate Contract for providing & fixing of 11KV Heat Shrinkable Indoor

Outdoor cable termination kit and straight through joint kit suitable for XLPE cable at Various Sub-

stations under Jambuva Circle on as and when required basis as per standard specification and standard

practice of GETCO and as per EIC.

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GENERAL TERMS AND CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the Contract

Agreement signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.2 ‘‘Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group companies.

i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal representatives, successors

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and shall

include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or any person to whom

any part of the Contract has been sublet by the Contractor with the consent in writing of the Engineer and will

include the legal representatives,successors and permitted assigns of such person.

1.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for the

purpose of the Contract.

1.6 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be issued to the

Contractor under the Contract.

1.7 ‘Works’ shall mean and include taking delivery of line materials labour and services, as per the Specifications

and complete erection, testing and putting into satisfactory operation including all transportation, handling,

unloading and storage at the Site as defined in the Contract.

1.8 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such

other schedules and drawings as may be mutually agreed upon.

1.9 ‘Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be allocated

or used by the Owner or Contractor in the performance of the Contract.

1.10 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions

and/or deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for the

entire scope of the works.

1.11 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works including

erection, testing and putting into satisfactory operation including successful completion of performance and

guarantee tests to be performed at Site by the Contractor including cost of insurances.

1.12 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to inspect the

equipment; stores or Works under the Contract and/or the duly authorized representative of the Owner.

1.13 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by the

Owner notifying the Contractor that his bid has been accepted.

1.14 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.15 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective sub

division deputy engineer.

1.16 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.17 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal as

the case may be.

1.18 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As Directed’,

‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like

importance are used the approval, judgment, direction etc. is understood to be a function of the

Owner/Engineer.

1.19 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor

before the work is taken over by the Owner.

1.20 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and

demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.

1.21 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works performed

under the Contract, after successful commissioning/completion of Performance and Guarantee Tests, as

specified in the accompanying Technical Specifications or otherwise agreed in the Contract.

1.22 ‘Guarantee Period’ shall mean the period during which the Contractor shall remain liable for repair or

replacement of any defective part of the works performed under the Contract.

1.23 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which cannot be

detected during inspection, testing etc, based on the technology available for carrying out such tests.

1.24 ‘Drawing’, ‘Plans, shall mean all:

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a) Drawings furnished by the Owner to the Contractor during before execution of work / the progress of the

b) Engineering data and drawings submitted by the Contractor during the progress of the work provided such

drawings are acceptable to the Engineer/Owner after duly approved.

1.25 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter of the

1.26 Words imparting the singular only shall also include the plural and vice –versa where the context so requires.

1.27 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of individuals,

whether incorporated or not.

1.28 Terms and expressions not herein defined shall have the same meaning as are assigned to them in the Indian

Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in the General Clauses

Act (1897) including amendments thereof, if any.

1.29 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

1.30 GST / Cess means all applicable tax / cess under GST Laws ,GST laws means IGST Act, GST ( compensation to

the state for loss of Revenue ) Act, CGST Act, UTGST Act & SGSCT Act, 2017 and all related ancillary

1.31 Works contract means a contract for composit supply & covered under the definition of works contract as defined

under section 2 ( 119) , of the CGST act , 2017 or SGST act ,2017 & similar provisions, applicable under the

UTGST act, 2017 & the IGST act ,

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in other parts of

The works carried out under this Contract shall conform to the all statutory regulation and provisions the acts,

mentioned in the Technical Specifications, and, when no regulations or standard is mentioned, to the authoritative

regulations or standards/ Act, appropriate to the works and such stipulations shall be the latest issued by the

concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices, correspondences,

operating and maintenance instructions, drawings or any other writing shall be written in English language. The

Metric System of measurement shall be used exclusively in the Contract.

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form an integral

part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General Terms

and Conditions of Contract and all other documents included under Volume- I and the Special Conditions

b) Specifications of the erection of the equipments and other technical services to be provided under the

Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications

thereto between the Contractor and the Owner prior to the Award of Contract except to the extent of

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d) All the materials, literature, data and information of any sort given by the Contractor along with his bid,

subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special terms and

conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the

Engineer whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the

Owner in connection therewith, to any person other than a person employed by the Contractor in the

performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall

extend only so far as may be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or information

enumerated in various Contract documents except for the purpose of performing the Contract.

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other medium,

photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions,

quantity, quality or other information, concerning the works unless prior written permission has been obtained

from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the

property of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s

performance under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be treated

as a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage, handling at

site, installation, testing and commissioning including performance testing in respect of all the equipment

material equipment/materials given by the owner after observing standard store procedures for transport from

owner’s stores, insurance, unloading storage handling at site installation testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for executing, then

the Contractor shall at the time of taking delivery of the equipment/dispatch documents be required to execute

an Indemnity Bond in favor of the Owner in the form acceptable to the SE(TR) GETCO Jambuva for keeping the

equipment in safe custody and to utilize the same exclusively for the purpose of the said Contract. Samples of

Performa for the Indemnity Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of deviations

or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Vadodara shall have

exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement to

the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the Letter of

Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The Contractor shall

provide for signing of the Contract, Performance Guarantee, appropriate power of attorney and other requisite

materials. In case the Contract is to be signed beyond the stipulated time, the Bid Guarantee submitted with the

Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one signed

original and the rest will be retained by the Owner.

9.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and descriptive

materials submitted with the bid, to form a part of the Contract immediately after issue of Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies of

agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

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10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect

thereto or to exercise any option therein provided, shall in no way be construed to be a waiver of such

provisions, rights or options or in any way to affect the validity of the Contract. The exercise by either party of

any of its rights herein shall not preclude or prejudice either party from exercising the same or any other right it

may have under the Contract.

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to

have been completed on the expiry of the guarantee period as provided for under the clause entitled

‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or with

modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of the

Contract. The Contractor shall so organize his resources and perform his work as to complete it not later than

the date agreed to.

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate number of

activities covering various key phases of the work such as field erection activities within five (5) days of the date

of Notification of Award. This network shall also indicate the interface facilities to be provided by the Owner and

the dates by which such facilities are needed. The Contractor shall discuss the network so submitted with the

Owner and the agreed network shall form part of the Contract documents. During the performance of the

Contract, if in the opinion of the Engineer, proper progress is not maintained, suitable changes shall be made in

the Contractor’s operations to ensure proper progress without any cost implication to the Owner. The interface

facilities to be provided by the Owner in accordance with the agreed network shall also be reviewed while

reviewing the progress of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the Contractor as

directed by the Engineer.

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a detailed

program in line with the agreed Contract network. Such program shall be reviewed, updated and submitted to

the Engineer every month thereafter.

12.5 The above bar charts/ program shall be compatible with the Owner’s computer environment and furnished to

the Owner on such media as may be desired by the Owner.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given by the

respective construction sub division unless otherwise provided in the notification of award.

14.0 PENALTY FOR DELAY

14.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the Contractor

shall pay to the Owner as penalty a sum specified for each specified period of delay. The details of such penalty

are brought out in the accompanying Special Conditions of Contract (SCC).

14.2 Any delay that may take place in work execution beyond Contractual cutoff date stated as per stipulated

delivery period shall be subject to the penalty at the rate of ½ % of the delayed work value plus applicable taxes

(if any) per week or part thereof, with a ceiling of 10 % of the total contract value plus applicable taxes (if any),

detailed in the Special Conditions of Contract (SCC).

14.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled

to deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised

under this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL,

GSECL, MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of

delay against any Bank Guarantee furnished by the Contractor under this contract or any other contract with

GUVNL and/or its subsidiary companies.

14.4 The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or

any other amount payable under any other contract with the GETCO.

14.5 The agency shall have to complete the job within 24 Hrs. on getting intimation from the field office OR concern

Division office

15.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss or

damages, repairs or adjustment may be made by the Engineer or a third party chosen by the Engineer without

advance notice to the Contractor and the cost of such work shall be paid by the Contractor. In the event such

action is taken by the Engineer, the Contractor will be notified promptly and he shall assist wherever possible in

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making necessary corrections. This shall not relieve the Contractor of his liabilities under the terms and

conditions of the Contract.

15.3 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the provision of

this clause shall apply to portion of the works so rectified or corrected until the expiry of 24 months from the

date of such rectification or correction. If any defects are not rectified within a reasonable time, the Engineer

may proceed to do the work at the Contractor’s risk and cost but without prejudice to any other rights which the

Owner may have against the Contractor in respect of such defects.

15.4 The rectification or correction of the work will be carried out free of cost by the Contractor. If any rectification or

correction is carried out on his behalf at the site, the Contractor shall bear the cost of such rectification or

15.5 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations under this

15.6 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For latent defects,

the Contractor’s liability as mentioned in Clause Nos. 15.1 through 15.5 above, shall remain till the end of

months from the date of completion of guarantee period.

15.7 It is the responsibility of the contractor to handover the complete work free of all defects. If within a period of

Two year from the date of handing over the work it is noticed that any defects occurs due to bad workmanship,

it is the duty of the contractor to rectify / replace the same at his own cost. If within seven days from the date of

receipt of such notice, the contractor does not take up the work, same will be carried out at his risk and cost.

15.8 If the goods, stores and equipments found defective due to bad design or workmanship the same should be

replaced by you free of charge if reported within 24 months of their installation at site. You will be responsible

for the proper performance of the equipments / materials for the respective guarantee period.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the Owner

or the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for payment of all

Indian duties including GST, levies and taxes lawfully assessed against the Contractor for his personal income

& property only.

17.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the

failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things under

the Contract, or for damage or injury caused by the alleged omission or negligence on the part of the

Contractor, his agents, representatives or his Sub-Contractors, or in connection with any claim based on lawful

demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in all such cases

indemnify and keep the Owner, and the Engineer and/or his representative, harmless from all losses, damages,

expenses or decrees arising of such action.

18.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor from all

his liabilities under the Contract. Such final payment shall be made only at the end of the Guarantee/Warranty

period or after finalization of material account and final bill and till such time as the Contractual liabilities and

responsibilities of the Contractor, shall prevail. All other payments made under the Contract shall be treated as

on-account payments.

19.0 ENGINEER’S DECISION

19.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-holding of

the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision thereon.

19.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning and

intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of the

decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the Engineer’s

decision and the decision shall become final and binding.

19.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the right

to request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of the works

and the decision of the Engineer as rendered shall be promptly observed.

20.0 POWER TO VARY OR OMIT WORK

20.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to as

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the Contractor except

as directed in writing by the Engineer, but the Engineer shall have full powers subject to the provisions

hereinafter contained, from time to time during the execution of the Contract, by notice in writing to instruct the

Contractor to make such variation without prejudice to the Contract. The Contractor shall carry out such

variation and be bound by the same conditions as far as applicable as though the said variations occurred in the

Contract Documents. If any suggested variations would, in the opinion of the Contractor, if carried out, prevent

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him from fulfilling any of his obligations or guarantees under the Contract, he shall notify the Engineer thereof in

writing and the Engineer shall decide forthwith whether or not, the same shall be carried out and if the Engineer

confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an extent as

may be mutually agreed. Any agreed difference in cost occasioned by any such variation shall be added to or

deducted from the Contract Price as the case may be.

20.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the Contractor

to enable him to work his arrangement accordingly, and in cases where goods or materials are already

prepared or any design, drawings or pattern made or work done as per the contract requires to be altered, a

reasonable and agreed sum in respect thereof shall be paid to the Contractor.

20.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of

carrying out the alterations or additional or substituted work which either then or later on, will in the opinion of

the Contractor, involve a claim for additional payment, the Contractor shall immediately and in no case later

than thirty (30) days, after receipt of the instructions aforesaid and before carrying out the instructions, advise

the Engineer to that effect. But the Engineer shall not become liable for payment of any charges in respect of

any such variations, unless the instructions for the performance of the same shall be confirmed in writing by the

20.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to the

extent of any change in the price, before the Contractor proceeds with the change.

20.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision of

the Engineer shall prevail.

20.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of items

in accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this Volume-I. The

Contractor shall carry out such variations and be bound by the same conditions as though the said variations

occurred in the Contract Documents. However, the Contract Price shall be adjusted at the rates and the prices

provided for the original quantities in the Contract.

21.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his or his authorized

supervisor and by labours employed by him.

22.0 CHANGE OF QUANTITY

22.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the quantities of

items under the Contract but without any change in unit price or other terms & conditions. Such variations

unless otherwise specified in the accompanying Special Conditions of Contract and/or Technical Specifications,

shall not be subjected to any limitation for the individual items but the total variations in all such items under

the Contract shall be limited to a percentage of the Contract price as specified in the Special Conditions

22.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the change

in quantities as above. The base unit rates, as identified in the Contract shall however remain constant during

the currency of the Contract, except as provided for in Clause 33.0 below. In case the unit rates are not

available for the change in quantity, the same shall be subjected to mutual agreement.

23.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and

freely exchange with them such technical information as is necessary to obtain the most efficient and

economical design and to avoid unnecessary duplication of efforts. The Engineer shall be provided with three

copies of all correspondence addressed by the Contractor to other Contractors and Consulting Engineers of the

Owner in respect of such exchange of technical information, wherever needed.

24.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor any order

by the Owner or the Engineer for payment of money or any payment for or acceptance of, the whole or any part

of the Works by the Owner or the Engineer, nor any extension of time, nor any possession taken by the

Engineer shall operate as a waiver of any provision of the Contract, or of any power herein reserved to the

Owner or any right to damages herein provided nor shall any waiver of any breach in the Contract be held to be

a waiver of any other or subsequent breach.

25.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any extension of

time for execution of the Works granted by the Engineer shall affect or prejudice the rights of the Owner against

the Contractor or relieve the Contractor of his obligation for the due performance of the Contract, or be

interpreted as approval of the Works done or of the equipment furnished and no certificate shall create liability

for the Owner to pay for alterations, amendments, variations or additional works not ordered, in writing , by the

Engineer or discharge the liability of the Contractor for the payment of damages whether due, ascertained, or

certified or not or any sum against the payment of which he is bound to indemnify the Owner, nor shall any

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such certificate nor the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights

of the Owner against the Contractor.

26.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost submit

periodic progress reports as may be reasonably required by the Engineer with such materials as, charts, net-

works, photographs, test certificates, etc. Such progress reports shall be in the form and size as may be

required by the Engineer.

27.0 BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting and

completion dates of each activity. This is mandatory condition the tenders without which shall be liable to be

28.0 TAKING OVER

Upon successful completion of work of erection of tower line by the Contractor, the Engineer shall issue to the

Contractor a completion Certificate as a proof of the final acceptance of the erected line. Such certificate shall

not unreasonably be withheld nor will the Engineer delay the issuance thereof on account of minor omissions or

defects which do not affect the commercial operation and/or cause any serious risk to the erected line. Such

certificate shall not relieve the Contractor of any of his obligations which otherwise survive, by the terms and

conditions of the Contract after issue of such certificate.

C. CONTRACT SECURITY AND PAYMENTS

29.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the Contract in the

prescribed form within fifteen (15) days of “Notice of Award of Contract”. The performance guarantee(s) shall be

as per terms prescribed.

30.1 The payment to the Contractor for the performance of the works under the Contract will be made by the Owner

as per the guidelines and conditions specified herein. All payments made during the Contract shall be on

account payments only. The final payment will be made on completion of all Works and on fulfillment by the

Contractor of all his liabilities under the Contract.

30.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of conditions

specified thereof.

31.0 Payment Schedule:

31.1 Application for Payment

31.2 The Contractor shall submit application for the payment in the prescribed proforma of the Owner. Performa for

application for payment will be as prescribed.

31.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment

Schedule, particulars of the Works including the Works executed at Site and of the equipment shipped/brought

on to the site pursuant to the Contract up to the date mentioned in the application and for the period covered

since the last preceding certificate, if any.

31.4 Every interim payment certificate shall certify the Contract value of the Works executed up to the date

mentioned in the application for the payment certificate, provided that no sum shall be included in any interim

payment certificate in respect of the works that, according to the decision of the Engineer, does not comply with

31.5 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly to the

Contractor as per the payment schedule.

31.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after signing

the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer, one

for the quantum of work completed and the other for the successful completion of quality check points involved

in the quantum of work billed.

32.0 DEDUCTIONS FROM CONTRACT PRICE

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All costs, damages or expenses which the Owner may have paid, for which under the Contract the Contractor is

liable, or any other retention award will be claimed by the Owner. All such claims shall be billed by the Owner to

the Contractor regularly as and when they fall due. Such bills shall be supported by appropriate and certified

vouchers or explanations, to enable the Contractor to properly identify such claims. Such claims shall be paid

by the Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor

within the said period, the Owner may then deduct the amount, from any monies due or becoming due by him to

the Contractor under the Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

33.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works

and obligatory in terms of law to protect his interest and interests of the Owner against all perils detailed herein.

The form and the limit of such insurance as defined herein together with the under-writer in each case shall be

acceptable to the Owner. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone. The Contractor’s

failure in this regard shall not relieve him of any of his contractual responsibilities and obligations. The

insurance covers to be taken by the Contractor shall be in the joint name of the Owner and the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers. Further the insurance should be in freely

convertible currency.

33.2 Any loss or damage to the material during handling, transportation, storage, erection, and all activities to be

performed till the successful completion of commissioning of the line shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the damages or loss by way of

repairs and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve

the Contractor of the above responsibilities during the period of Contract. The Contractor shall provide the

Owner with copy of all insurance policies and documents taken out by him in pursuance of the Contract. Such

copies of documents shall be submitted to the Owner immediately after such insurance coverage. The

Contractor shall also inform the Owner in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure revalidation, renewal etc., as may be

necessary well in time.

33.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks,

miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft, pilferage,

riot and strikes and malicious damages, civil commotion, weather conditions, accidents of all kinds, etc. The

scope of such insurance shall be adequate to cover the replacement/reinstatement cost of the equipment for all

risks up to and including delivery of goods and other costs till the equipment is delivered at Site. The insurance

policies to be taken should be on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim available from the underwriters, the

Contractor shall be liable to make good the full replacement/rectification value of all equipment/materials and to

ensure their availability as per project requirements.

33.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and will

be included in Contract Price, However, the Owner may from time to time, during the pendency of the Contract,

ask the Contractor in writing to limit the insurance coverage, risks and in such a case, the parties to the Contract

will agree for a mutual settlement, for reduction in Contract price to the extent of reduced premium amount. The

Contractor, while arranging the insurance shall ensure to obtain all discounts on premium which may be

available for higher volume or for reason of financing arrangement of the project.

33.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

33.6 Special Conditions of Contract details out the various insurance liabilities.

34.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful

completion of commissioning as defined elsewhere in the Bid document.

35.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

35.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his

authorized agents, then the Contractor shall be given due extension of time for the completion of the Works, to

the extent such omission on the part of the Owner has caused delay in the Contractor’s performance of the

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final.

35.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if such delays

have resulted in any increase in cost. The Owner shall examine the justification for such a request for claim and

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if satisfied, the extent of compensation shall be mutually agreed depending upon the circumstances at the time

of such an occurrence.

36.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, warfare and other expenses incurred due to delayed clearance of the material or any other

reason shall be to the account of the Contractor.

37.0 FORCE MAJEURE

37.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Owner as the

case may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen

and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared,

priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in writing

of such causes.

37.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any force

majeure cause as referred to and/or defined above:

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though

such cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

38.0 SUSPENSION OF WORK

38.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works without

invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will be issued

by the Engineer to the Contractor in writing. The time for completion of the works will be extended for a period

equal to duration of the suspension.

38.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the works

will be paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer. The Owner

shall not be responsible for any liabilities if suspension or delay is due to some default on the part of the

Contractor or his Sub-Contractor.

39.0 “RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or

in port from the security, If any, deposited by the Contractor and for the purpose aforesaid, the Owner shall be

entitled to encash and withhold the amount of Performance Bank Guarantee or other security, if any, furnished

as the case may be. The Owner shall also have a lien over the same pending finalization or adjudication of any

such claim. In the event Of the security is insufficient to cover the claimed amount or amounts, the Owner shall

be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts referred to

above, from any sum or sums found payable or which at any time thereafter may become payable to the

Contractor under the same contract or any other contract with the Owner or GUVNL or its subsidiary companies

pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the contract

may be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a sum

of money arising out of or under any other contract made by the Contractor with the Owner or GUVNL or any of

its subsidiary companies.

b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will be kept

withheld or retained as such by the Owner till its claim arising out of the same contract or any other contract is

either mutually settled or determined by the arbitrator or competent court, as the case may be, and the

Contractor shall have no claim for interest or damages whatsoever on this account or on any other ground in

respect of any sum of money withheld or retained under this clause and as may be duly notified to the

40.0 CONTRACTOR`S DEFAULT

40.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or neglect

to comply with any reasonable order given to him, in writing by the Engineer in connection with the works or

shall contravene the provisions of the Contract, the Owner may give notice in writing to the Contractor to make

good the failure, neglect or contravention complained of. Should the Contractor fail to comply with the notice

within thirty (30) days from the date of serving the notice, then and in such case the Owner shall be at liberty to

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employ other workmen and forthwith execute such part of the works as the Contractor may have neglected to

do or if the Owner shall think fit, without prejudice to any other right he may have under the Contract to take the

work wholly or in part out of the Contractor’s hands and re-contract with any other person or persons to

complete the works or any part thereof and in that event the Owner shall have free use of all Contractor’s

equipment that may have been at the time on the Site in connection with the works without being responsible to

the Contractor for fair wear and tear thereof and to the exclusion of any right of the Contractor over the same,

and If the sum that the contractor is entitled to be paid plus the costs incurred by the Owner in completing the

works, exceeds the Contract Price or the entire works if entire works have been completed or the price for part

of the work if part of the works have been completed, the Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to the

Owner and if such excess is less than the sums due to the Contractor, Owner shall pay the balance to the

Contractor. For facilitating such payment, Owner shall pay the balance to the contractor. For facilitating such

payment, Owner shall encash the Bank Guarantees of Contactor available with Owner/s and retain such other

payment due to the Contractor under the Contract in question or any other Contract that the Owner/s may have

with the Contractor. Such payment of excess amount shall be independent of the liquidated damages for delay

which the Contractor shall have to pay if the completion of works is delayed.

40.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay liquidated

damages for delay in completion of Works as defined in Clause 14.0 of this Section.

40.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle the

Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract

Performance Guarantee shall be valid for the full value and for the full period of the Contract including

guarantee period.

41.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

41.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than those

mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give fifteen (15) days

notice in writing to the Contractor of his decision to do so.

41.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in

the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they are

related to the work terminated and terms satisfactory to the Owner, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist Owner in maintenance, protection, and disposition

of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

41.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that the

legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the Contract the Owner shall be

entitled to cancel the Contract as to its incomplete part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract

shall be final and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of

the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

42.0 FRUSTRATION OF CONTRACT

42.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the

Indian Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the

Contract, subject to provisions contained in sub-clause 42.3 below.

42.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of willful

or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties hereto

shall be relieved from carrying out further obligations under the Contract treating it as frustration of the Contract.

42.3 In the event referred to in sub-clauses 42.1 & 42.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done on quantum

merit basis which shall be determined by mutual agreement between the parties.

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43.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his

partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in relation

to the obtaining or to the execution of this or any other Contract with the Owner, shall in addition to any criminal

liability which it may incur, subject the Contractor to the cancellation of this and all other Contracts and also to

payment of any loss or damage to the Owner resulting from any cancellation. The Owner shall then be entitled

to deduct the amount so payable from any monies otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

44.0 SETTLEMENT OF DISPUTES

44.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, be

settled amicably between the parties.

44.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor, arising

out of the Contract for the performance of the Works whether during the progress of the Works or after its

completion or whether before or after the termination, abandonment or breach of the Contract, it shall, in the

first place, be referred to and settled by the Engineer, who, within a period of thirty (30) days after being

requested by either party to do so, shall give written notice of his decision to the Owner and the Contractor.

44.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding

upon the parties until the completion of the Works and shall forthwith be given effect to by the Contractor who

shall proceed with the Works with all due diligence, whether he or the Owner requires arbitration as hereinafter

provided or not.

44.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision

shall become final and binding on the parties.

44.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any such

decision, or within thirty (30) days after the expiry of the first mentioned period of thirty days, as the case may

be, either party may require that the matters in dispute be referred to arbitration as hereinafter provided.

45.0 ARBITRATION

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the

Dispute") shall, upon the written request of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub

clause (1) of Clause, arising under or in connection with the present works contracts, whether pertaining to

works contracts alone or works and procurement both, the same shall be referred to arbitration under the

Gujarat Public Works Contracts Disputes Arbitration Tribunal Act, 1992."

46.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed and the

payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner. The Contractor

shall also prepare and submit a detailed account of Owner Issue materials received and utilized by him for

reconciliation purpose in a format to be discussed & finalized with the Owner before the award of Contract.

47.0 Termination of Contract:

In case of contractor fails to complete the work or part thereof within contractual period or in case the work

is found not in accordance with prescribed specification the GETCO shall exercise its discretionary power

47.1 To recover, from the contractor as agreed, by way of penalty clause above applicable taxes (if any)

47.2 To get the work done other contractor after giving due notice to the contractor on account and at the risk of

the contractor for such work executed or other similar description without canceling the contract in respect

of the works not yet due for completion or

48.0 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the event of

action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss which the

GETCO may sustain on that account, but the contractor shall not be entitled to have any saving on such

purchases made against default.

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The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the contractor

and the GETCO shall not be required to give any reason in writing or otherwise at any time for rejection of

49.0 LABOUR LAWS:

49.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in

the night shift between 07.00 p.m. and 06.00 a.m. next day.

49.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act for

employing necessary manpower required by him. In the absence of such license, the contract shall be liable to

be terminated without assigning any reason thereof.

49.3 The Contractor shall at his own expenses comply with all labor laws and keep the GETCO indemnified in

respect thereof. Some of the major liabilities under various labor and industrial laws which the Contractor shall

comply with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family Pension

Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates made applicable

from time to time by the Government of Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing rate with

the Office of Commissioner of Labor as per the Contract Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules framed

there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act.

Any payment to the Contractor’s employee arising out of any claim of disputes under the Industrial

Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the

various labour laws, in force from time to time, from Statutory Authorities like State Government/ Government o

India, which the Contractor shall have to comply with.

49.4 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee. Provident

Fund and Family Pension Scheme at the rate of 18% (or at the rate made applicable by the Government from

time to time of the wages. The Contractor’s contribution and his worker’s contribution towards Provident Fund

and Family Pension Scheme shall be deposited by the Contractor with Regional Provident Fund Commissioner,

49.5 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of the

Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund

Commissioner, Ahmedabad.

49.6 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with

Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

49.7 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall be provided

by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for individual laborer which

shall be duly verified, approved and certified by the authorized Officer of the GETCO.

49.8 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

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The contractor shall cover all his employees under workmen’s compensation fund and under the liability

insurance. The purchaser shall not be responsible for any payments of compensation to the workers/supervisor

of the contractor for fatal or non-fatal accidents during the pungency of the contract.

49.9 The contractor shall employ adequate number of experienced skilled at site for daily supervision and for

maintenance of various registers and records required under the law and contract. No payment for supervision

shall be admissible.

49.10 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO also,

Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever, arising out of or in connection with the matters referred herein above elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against the GETCO or

Government for or in respect of performance of his obligation under the contract documents. The GETCO shall

not be liable for intervention of authority Government for or in respect of performance of his obligation under the

contract documents. The GETCO shall not be liable for or in respect of or in consequence of any accident or

injury to any workman or other person in the employment of the Contractor or his Sub-Contractor and the

contractor shall indemnify and keep indemnified the GETCO against all claims, demands, proceedings, cost,

charges and expenses whatsoever in respect thereof or in relation thereto.

49.11 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this contract. If any

of the work is sublet, the Contractor shall require the Sub-Contractor to provide workmen’s employer’s liability

insurance for the latter’s employees, such employees shall be covered under the Contractor’s Insurance.

49.12 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed under the

minimum wages act. The wages of every Contract Labor employed by him under this contract shall also be

paid by him before the expiry of 7th day of the last day of the month in respect of the wages are payable (i.e.

wages of a month have to be paid by him in the first week of the next month). Any default will result in

cancellation of contract forthwith or else the contractor shall be punishable to the extent of Rs. 100/- per each

day or as per the prevailing rules of labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of labor trouble

etc. the Contractor can be contacted. The Contractor shall arrange to have his office outside the factory work

premises and the Contractor shall arrange to have his office outside the factory work premises and the

Contractor shall keep himself present throughout the working hours.

50.0 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

Date: Superintending Engineer (TR)

(Signature of Contractor) GETCO,C.O., Jambuva

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ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications &

document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative at Site

suitably designated for the purpose of overall responsibility and coordination of the works to be performed at

Site. Such person shall function from the Site office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of his

field activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act (both of

the Government of India) and the rules made there under in respect of any employee or workman employed or

engaged by him or his Sub-Contractor. He shall abide by labour laws and others as specified in the special

conditions of contract.

2.2 All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall

be to the account of the Contractor. Should any such inspection or registration need to be re-arranged due to

the fault of the Contractor or his Sub Contractor, the additional fees to such inspection and/or registration also

shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material brought to the Site for the

purpose of erection, testing and commissioning of the line to be erected under the Contract. The Owner shall

continue to hold the lien on all such material throughout the period of Contract. No material brought to the Site

shall be removed from the Site by the Contractor and/or his Sub-Contractors without the prior written approval

of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract. Any

written order or instruction of the Engineer or his duly authorized representative shall be communicated to the

said authorized resident representative of the Contractor and the representative shall be available at a stated

address for this purpose.

5.0 ACCESS TO SITE AND WORKS ON SITE

5.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in reasonable

5.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner

may approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

5.3 In the execution of the works, no person other than the Contractor or his duly appointed representative, Sub-

Contractor and workmen, shall be allowed to do work on the Site,except by the special permission, in writing of

the Engineer or his representative.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be performing

other works on behalf of the Owner and the workmen who may be employed by the Owner and doing work in

the vicinity of the Works under the Contract. The Contractor shall also so arrange to perform his work as to

minimize, to the maximum extent possible, interference with the work of other Contractors and their workmen.

Any injury or damage that may be sustained by the employees of the other Contractors and the Owner, due to

the Contractor’s work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his employees and

workmen at Site. The Engineer shall be at liberty to object to the presence of any representative or employee of

the Contractor at the Site, if in the opinion of the Engineer such employee has misconduct himself or is

incompetent or negligent or otherwise undesirable and then the Contractor shall remove such a person objected

to and provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and schedules for

carrying-out each part of the works. Any review of such plan or schedule or method of work by the Engineer

shall not relieve the Contractor of any of his responsibilities towards the field activities. Such reviews shall also

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not be considered as an assumption of any risk or liability by the Engineer or the Owner or any of his

representatives and no claim of the Contractor will be entertained because of the failure or inefficiency of any

such plan or schedule or method of work reviewed. The Contractor shall be solely responsible for the safety,

adequacy and efficiency of plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the safety of

all persons employed by him or his Sub–Contractor and all the properties under his custody during the

performance of the work. This requirement shall apply continuously till the completion of the Contract and shall

not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any, photographs of

the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight

comparison to the schedules. The report shall also indicate the reasons for the variance between the

scheduled and actual progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hour’s schedule for the

month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the Engineer.

No claim will be entertained by the Owner or by the Engineer for any damage or loss to the Contractor’s works

and the Contractor shall be responsible for complete restoration of the damaged works to original conditions to

comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with experience of his

particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances and

other payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under any of

the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation Abolition

Act or any other law due to act of omission of the Contractor, the Owner may make such payment and shall

recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

13.1 Space : Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at site, land

for construction of Contractor’s field office, workshop, stores,etc. required for execution of the Contract. Any such

temporary construction shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and unless the

Contractor has handed over the vacant possession of land allotted to him for the above purpose, the payment of his

final bill shall not be made.

13.2 Electricity:

Power supply : Power supply will be provided by GETCO free of cost

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the necessary equipments, tools and tackles required for subjected work

The Contractor shall provide necessary first-aid facilities for all his employees, representatives and workmen

working at the Site. Enough number of Contractor’s personals shall be trained in administering first-aid.

14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free from rubbish,

debris etc. during the period of Contract. The Contractor shall employ enough number of personnel to keep the

work area clean. Materials and stores shall be so arranged to permit easy cleaning of the area. In areas where

equipment might drip oil and cause damage to the floor surface, a suitable protective cover of a flame resistant,

oil proof sheet shall be provided to protect the floor from such damage.

15.0 FIRE PROTECTION

15.1 The work procedures that are to be used during the erection shall be those, which minimize fire hazards to the

extent practicable. Combustible materials, combustible waste and rubbish shall be collected and removed from

the Site at least once each day. Fuels, oils and volatile or inflammable materials shall be stored away from the

construction and equipment and materials storage areas.

15.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire fighting.

Enough of such trained personnel must be available at the Site during the entire period of the Contract.

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The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-

assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements ensure the

protection of all materials, equipment and works from theft, fire, pilferage and any other damages and loss.

17.0 MATERIALS HANDLING AND STORAGE

17.1 All the material furnished under the Contract and arriving at Site shall be promptly received, unloaded,

transported and stored in the storage spaces by the Contractor.

17.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any

damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall submit

to the Engineer every week a report detailing all the receipts during the week. However, the Contractor shall be

solely responsible for any shortages or damages in transit, handling and / or in storage and erection of the

equipment at Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways etc,

shall be to the account of the Contractor.

17.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment materials

received by him for the purpose of erection and keep such record open for the inspection of the Engineer in-

17.4 All material shall be handled very carefully to prevent any damage or loss. The equipment stored shall be

properly protected to prevent damage either to the equipment or to the floor where they are stored. The

equipment from the store shall be moved to the actual location at the appropriate time so as to avoid damage of

such equipment at Site.

17.5 All material shall be protected against moisture ingress and corrosion during storage and periodically inspected

17.6 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and stored

in a suitable manner to prevent damage or deterioration in quality by storage.

17.7 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame

proof covering material wherever applicable.

17.8 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the

Engineer will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

17.9 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which

require indoor storage. Normally, all the electrical equipment such as motors, control gears, generators,

exciters and consumables like electrodes, lubricants etc. shall be stored in the closed storage space. The

Engineer, in addition, may direct the Contractor to move certain other materials, which in his opinion will require

indoor storage, to indoor storage areas, which the Contractor shall strictly comply with.

18.0 CONSTRUCTION MANAGEMENT

18.1 The field activities of the Contractors working at Site will be coordinated by the Engineer and the Engineer’s

decision shall be final in resolving any disputes or conflicts between the Contractor and other Contractors and

the tradesmen of the Owner regarding scheduling and coordination of work. Such decision by the Engineer

shall not be a cause for extra compensation or extension of time for the Contractor.

18.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by the

Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting and the

decision of the Engineer and shall strictly adhere to those decisions in performing his works. In addition to the

above weekly meeting, the Engineer may call for other meetings either with individual Contractors or with

selected number of Contractors and in such a case the Contractors if called, will also attend such meetings.

18.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified construction schedule. If at any time, the Contractor is falling behind the

schedule, he shall take necessary action to make good for such delays by increasing his work force or by

working overtime or otherwise accelerate the progress of the work to comply with the schedule and shall

communicate such actions in writing to the Engineer, satisfying that his action will compensate for the delay.

The Contractor shall not be allowed any extra compensation for such action.

18.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply or

any other services to the Contractor except for the coordination work between various Contractors if any at site.

19.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract Documents

and any other supplementary data complete with all the latest revisions thereto. The Contractor shall also

maintain in addition the continuous record of all changes to the above Contract Documents, drawings,

specifications, and supplementary data, etc. effected at the field and on completion of his total assignment

under the Contract shall incorporate all such changes on the drawings and other Engineering data to indicate as

installed conditions of the equipment furnished and erected under the Contract. Such drawings and

Engineering data shall be submitted to the Engineer in required number of copies.

20.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

20.1 The Contractor shall bring to Site all materials, including construction equipment, tools and tackles for the

purpose of the works under intimation to the Engineer. All such goods shall, from the time of their being brought

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vest in the Owner, but may be used for the purpose of the works only and shall not on any account be removed

or taken away by the Contractor without the written permission of the Engineer. The Contractor shall

nevertheless be solely liable and responsible for any loss or destruction thereof and damage thereto.

20.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to him

by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days notice in

writing of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods, in such

manner as he shall think fit and to apply the proceeds in or towards the satisfaction of such sum or sums due as

20.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the Engineer

the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the written

permission of the Engineer.

21.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

21.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be responsible

for protection of all persons including members of public and employees of the Owner and the employees of

other Contractors and Sub-Contractors and all public and private property.

22.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions of

Contract of this Volume-I, the following provisions will also apply to the portion of works to be done beyond the

Contractor’s own or his Sub-Contractor’s manufacturing Works.

22.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s Compensation

Act, 1848 (Government of India). This policy shall also cover the Contractor against claims for injury, disability,

disease or death of his or his Sub-Contractor’s employee, which for any reason are not covered under the

Workmen’s Compensation Act, 1848. The liabilities shall not be less than:

Workmen’s : As per statutory

Compensation Provisions

Employee’s : As per statutory

Liability Provisions

22.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or death

of members of public or damage to property of others, due to any act of omission on the part of the Contractor,

his agents, his employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion.

22.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-Contractors, his

agents and his employees have to perform work pursuant to the Contract.

22.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility of the

Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take care of

all his liabilities either direct or indirect, in pursuance of the Contract.

23.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without subjecting

the equipment and materials to adverse effects during inclement weather conditions, like monsoon, storms etc.

and during other unfavorable construction conditions. No field activities shall be performed by the Contractor

under conditions, which might adversely affect the quality and efficiency thereof, unless special precautions or

measures are taken by the Contractor in a proper and satisfactory manner in the performance of such Works

and with the concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve the

Contractor of his responsibility to perform the Works as per the schedule.

25.0 WORK & SAFETY REGULATIONS

25.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to him

or to GETCO or to others, working at the Site. The Contractor shall also be responsible for provision of all

safety notices and safety equipment required both by the relevant legislations and the Engineer, as he may

deem necessary.

25.2 All equipment used in construction and erection by Contractor shall meet Indian/International Standards and

where such standards do not exist, the Contractor shall ensure these to be absolutely safe. All equipment shall

be strictly operated and maintained by the Contractor in accordance with manufacturer’s Operation Manual and

safety instructions and as per Guidelines/rules of GETCO in this regard.

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25.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in

accordance with the relevant provisions of Factories Act 1848, Indian Electricity Act 1810 and associated

Laws/Rules in force from time to time. A register of such examinations and tests shall be properly maintained

by the Contractor and will be promptly produced as and when desired by the Engineer or by the person

authorized by him.

25.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen

according to the need.

25.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site including safe

means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under the control

and supervision of an experienced and competent person. For erection, good and standard quality of material

only shall be used by the Contractor.

25.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging to

the Owner or other Contractors under any circumstances, whatsoever, unless expressly permitted in writing by

GETCO to handle such fuses, wiring or electrical equipment

25.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other Contractor

or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

25.8 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

25.9 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight of any

description will be imposed on any cable and no ladder or similar equipment will rest against or attached to it.

25.10 No repair work shall be carried out on any live equipment. The equipment must be declared safe by the

Engineer and a permit to work shall be issued by the Engineer before any repair work is carried out by the

Contractor. While working on electric lines/equipment, whether live or dead, suitable type and sufficient quantity

of tools will have to he provided by the Contractor to electricians/workmen/officers.

25.11 In case any accident occurs during the construction/ erection or other associated activities undertaken by the

Contractor thereby causing any minor or major or fatal injury to his employees due to any reason, whatsoever, it

shall be the responsibility of the Contractor to promptly inform the same to the Engineer in prescribed form and

also to all the authorities envisaged under the applicable laws.

25.12 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being

carried out in such a way that it may cause accidents and endanger the safety of the persons and/or property,

and/or equipment. In such cases, the Contractor shall be informed in writing about the nature of hazards and

possible injury/accident and he shall comply to remove shortcomings promptly. The Contractor after stopping

the specific work can, if felt necessary, appeal against the order of stoppage of work to the Engineer within

days of such stoppage of work and decision of the Engineer in this respect shall be conclusive and binding on

the Contractor.

25.13 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety reasons

as provided in Para 31.17 above and the period of such stoppage of work will not be taken as an extension of

time for completion of work and will not be the ground for waiver of levy of liquidated damages.

25.14 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety Rules

which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as to

enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to the

hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire prone areas

and adequate fire-fighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to the

e) Requirements of ventilation in underwater working to licensed and experienced divers, use of gum boots for

working in slushy or in inundated conditions are essential requirements to be fulfilled.

25.15 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

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a. Fatal injury or accident Rs. 1, 00,000 + GST as applicable These are applicable

Causing death per person: for death

b. Major injuries or accident causing Rs. 20,000 + GST as applicable injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the workmen/employees

under the relevant provisions of the Workmen’s Compensation Act and rules framed there under or any other

applicable laws as applicable from time to time. In case the Owner is made to pay such compensation then the

Contractor is liable to reimburse the Owner such amount in addition to the compensation indicated above.

26.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment furnished and erected by the Contractor shall

be the responsibility of the Contractor as detailed in relevant clauses of Technical Specifications. The Contractor

shall provide, in addition, test instruments, calibrating devices, etc and labour required for successful performance

of these trials. If it is anticipated that the above test may prolong for a long time, the Contractor’s workmen required

for the above test shall always be present at Site during such trials.

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SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to the Contract.

The provisions herein are to be read and understood in conjunction with the relevant provisions elsewhere in

the Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and Erection Conditions of Contract

(ECC). The intent of provisions herein are specific to this contract and are, in general, supplementary to related

provisions under ITB,GCC and ECC. However, in certain provisions which are contrary to those in ITB, GCC

and ECC, the provisions in these Special Conditions of Contract will prevail.

2.0 Tender Fee/ Earnest Money Deposit (EMD) :

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only.

a) Payment of Tender fee / Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT.

For payment through RTGS/NEFT the scan copies of payment made (transaction slip of payment made) shall

be uploaded online with the Tender documents on n-procure portal.

1. Bidder has to provide following detail on the same date of payment made so that receipt can be generated

at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

2.1 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant para elsewhere The bid guarantee shall be made payable to the

Owner without any condition whatsoever.

2.2 The Owner will reject any bid not secured in accordance with Para 17.1 above, as non-responsive. No

exemptions are made in the furnishing of the security.

2.3 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from

the date of submission of tender.

2.4 The successful bidders, Bid Security will be discharged upon, furnishing the contract Performance guarantee

2.5 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within thirty days

of letter of award of contract)

2.6 Bidders are requested to pay an earnest money deposit by RTGS/NEFT. Banker’s cheque / demand

draft shall not be accepted.

2.7 Tenders no accompanied by EMD shall be rejected.

2.8 If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD shall be

forfeited and the tenderer may be disqualified from tendering for future works of GETCO.

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2.9 The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the

successful tenderer after he furnishes the Security Deposit for performance and duly enters into the

contract. If he fails to furnish the SD or to execute the contract for the work offered to him, his EMD shall

be forfeited and the tenderer may be disqualified from tendering for further works for GETCO.

3.0 Validity period: The offers should be valid for minimum period of 180 Days from date of opening of tender

(Technical Bid).

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the Bid invalid.

5.0 Qualifying Requirement: As mentioned in Qualifying requirement. Bidder shall have to upload scanned

copies of original (Notarized/ self-attested copies of original-as specified in QR) online through n-procure.

6.0 SCOPE OF WORK: Bi-annual Rate Contract for providing & fixing of 11KV Heat Shrinkable Indoor , Outdoor

cable termination kit and straight through joint kit suitable for XLPE cable at Various Sub-stations under

Jambuva Circle on as and when required basis.

7.0 Price Inclusions (including Taxes & Duties):

7.1 Goods & Service tax (GST): GST & Cess as applicable shall be payable/receivable as mentioned in clause

7.2 Evaluation of the tender shall be carried out on end cost basis.

7.3 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within the

original contractual delivery date will be to the GETCO’s account subject to the claim being supported by

documentary evidence.However, if any decrease takes place after the contractual delivery date, the advantage

will have to be passed on to the GETCO.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision of

Income-Tax Laws and to that effect a certificate will be issued to the contractor.

7.5 Welfare Cess:-

1. As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply,

erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects, and civil

works.The welfare cess @ 1% shall be paid by the contractor and the same shall be reimbursed by

employer on production of documentary evidence of payment.

2. Contractor shall get registered under Welfare Cess Act before commencement of work in required head as

per nature of work. Office of the Factory Inspector is authorized at present as a registering authority.

3. GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary

evidence of payment. Registration charges will not be reimbursed.

4. The contracts for which supply or part supply of material are in the scope of GETCO, then contractors shall

deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of utilization. As

this part of welfare cess is on GETCO account, the same shall be reimbursed to the contractor on receipt of

request letter along with documentary evidence of payment. For calculation of welfare cess on supply part,

valuation as per MR shall be taken and informed to the contractor for payment. This will be over and above

the A/T value. The modality of payment/ reimbursement of welfare cess will be as under.

5. On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office. Copy of Registration certificate shall be submitted before

submission of 1st RA bill

6. Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

7. Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary evidence

of payment of welfare cess of previous R.A.Bill.

8. The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence of

payment by observing due formalities.

9. The Welfare cess @1% is not considered in the estimate for this project & therefore , bidders are requested

8.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE DEPOSIT

8.1 The successful bidder has to pay 5% of the Contract value upon placement of LOI within 10 days.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a

Security Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in

BG/DD payable at Vadodara. Bank guarantees from following Banks will be acceptable.

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

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1. All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD for the period up to March 31, 2026. The validity

cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

8.3 No interest will be allowed on amount of Security deposit.

8.4 The Security Deposit- total shall be kept deposited up to 24 months from the date of completion of the work

8.5 This security deposit is for the performance of contract and the same is liable to be forfeited by the GETCO in

event of non fulfillment of the terms and conditions of this contract by the contractor.

8.6 If the goods, stores and equipments found defective due to bad design or workmanship the same should

replaced by you free of charge if reported within 24 months of their installation at site. Bidder will be

responsible for the proper performance of the equipments / materials for the respective guarantee period.

8.7 The SD cum performance bank guarantee towards execution of contract will be refunded after completion of

Guarantee period of 24 Months from Date of completion of work order satisfactorily. The same shall be released

on receipt of N.O.C. from the concerned EE(const./ TR).

8.8 Corporate Guarantees are not admissible.

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8.9 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per prevalent GETCO Terms and

8.10 A/T shall be issued on receipt of Bank Guarantees , contract agreement & safety cum Indemnity Bond within

days of issue of LOA.

9.0 GUARANTEE PERIOD:

If the goods, stores and equipments found defective due to bad design or workmanship the same should replace

by you free of charge if reported within 24 months of their installation at site. You will be responsible for the

proper performance of the equipments / materials for the respective guarantee period.

The party has to start the work within 24 hours after receipt of instruction by phone / fax / email. In case of failure

of the termination kit within the guarantee period same should be provided with New termination kit at free of

material labour cost within two days. The rates should be inclusive of all taxes. Agency shall be responsible for

the proper performance of the materials for the respective guarantee period.

10.0 PENALTY FOR DELAY:

The bidder should note that the completion time allowed for carrying out the work should be strictly observed. Any

delay that may take place in supply and erection beyond contractual cutoff date stated as per stipulated delivery

period shall be subject to the penalty ½% per week or part thereof on delayed portion of work and / or supply

value subject to ceiling of 10% of the total contract value plus GST as applicable will be imposed.

In event of failure of the Contractor to pay the amount of Penalty as demanded the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills

raised under this contract of any other amount payable under any other contract with the GUVNL and its

Subsidiary Companies i.e. GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL. It is permissible for

the Owner to adjust the amount of Penalty of delay against any Bank Guarantee furnished by the Contractor

under this contract or any other contract with GUVNL and / or its subsidiary companies

If it is found that the work is unsatisfactory or not progressing as per the program / BARCHART / Target period,

any action taken by the GETCO, as may be deemed fit, to see that work is completed as required by the

GETCO, would be at the risk and cost of the contractor..

The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or any

other amount payable under any other contract with the GETCO.

11.0 COMPLETION PERIOD :- The overall time limit is 24 Months from the date of issue of the work contract. Agency

shall have to start the work within 24 hours or at the earliest from the intimation of concerned sub-station in

charge / concern Executive Engineer by phone / email . In case of failure of the termination kit within the

guarantee period same should be provided with New termination kit at free of material labour cost within two

This tender is meant for rate contract and Sub order will be placed by concerned Ex. Engineer of AM Division.

The time limit for the work may be reduced and contractor should make all his efforts to complete the work within

stipulated time limit as may be given by the Engineer in charge depending upon emergency of work, GETCO

reserves the right to reduce the time limit without giving any notice.No mobilization period, idling or stoppage

period will be allowed during this period of the Contract.

The order can be extended for further period of 12 Months or less if balance quantity is available in the current

order if mutually agreed upon and as per requirement of site.

Time being the essence of this contract. Completion period shall be strictly adhered to by the contractor in view of

urgency of this project in time.

12.0 Terms of Payment:

a) Sub-Order shall be issued by concerned Asset Management Division with copy to Circle office.

b) Each Sub-Order shall be treated as First and Final Bill.

c) Monthly bill for the work executed during the month along with sub order , work completion certificate of the

Sub-Station in-charge is to be prepared in triplicate and submitted to respective Executive Engineer (AM) for

necessary payment.

d) Payment shall be made by the concerned Asset Management Division for the work executed during the month

after following the procedure of GETCO within 30 Days.

e) Payment shall be made through RTGS only.

f) All the bills in accordance with the above clauses must be submitted with the following information:

1. Work done during the month.

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2. Sub order issued by respective division

3. Item wise cumulative work done.

4. work completion certificate of the Sub-Station in-charge

g) The payment for work done shall be made only after execution of the contract documents/furnishing of Security

Deposit and on execution of work.

PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link https://getco.co.in/msme/ (and

intimate to concern bill submitting office with copy to this office).

(2) The payment will be made within 45 days from the *date of acceptance or the **date of deemed acceptance

of goods or Services i.e. After submission of all required documents as per AT Terms & time to time circular

issued by GETCO’s Corporate Office as well as statutory requirement to process the Bill.

* “Date of acceptance” means

(a) The day of actual delivery of goods or the rendering of services; or

(b) Where any objection is made in writing by the buyer regarding acceptance of goods or services, the day

on which such objection is removed by the supplier;

** “Date of deemed acceptance” means

where no objection is made in writing by the buyer regarding acceptance of goods or services within fifteen days

of the delivery of the goods or the rendering of services, the day of the actual delivery of goods or the rendering

14.0 The successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our Circle office

Jambuva before commencement of works as per GETCO’s prescribed Performa. The cost of stamp paper will

be born by the contractor.

15.0 The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs. 300/- to GETCO

against any possible claim of compensation for damage to contractor’s staff or any of third party during the

execution of work. The cost of stamp paper will be born by the contractor.

17.0 SAFETY CLAUSE

The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or outsider

due to negligence or non-compliance of GETCO safety norms then in addition to the compensation and

liability as per statutory requirement, contractor / agency shall be penalized as under:

Sr. No Amount of Contract in Rs. Penalty amount

Rs.5000/- plus applicable taxes (if

Rs.40000/- plus applicable taxes (if

2 Above1 Lac to 10 Lacs

Rs.100,000/- plus applicable taxes

3 10 to  100 Lacs

4 > 100 Lacs 1.0 % plus applicable taxes (if any)

1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-fatal

accident occurred to human being.

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor /Agency.

3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in

charge and supervisor. Safety document shall be handed over and vital safety norms and key points of

safety related to project shall be explained and recorded for commitment by erection contractor. Such

records are mandatory for clearing first erection bill.

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ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks during

execution of work shall be covered.

I. Safety equipment available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

iii) If above-mentioned safety requirements found violated in any of the above three conditions shall attract

penalty of Rs.1000/- plus applicable taxes (if any) per occasion. (Max.Rs.3000/--for violation of three

iii) During subsequent visit, if violation is found, then double penalty applicable taxes (if any) shall be deducted

from the bill of the Contractor/Agency.

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TECHNICAL SPECIFICATION FOR HEAT SHRINK TYPE CABLE TERMINATION & JOINTS.

CLASS OF TERMINATION:

The heat shrinkable cable termination shall be Class 1 termination as per IEEE-48-1890.

APPLICABLE STANDARDS:

IS 13573-1892 with latest amendment – Latest amendment No. 2

IEEE 48-1890. The termination shall be Class

ESI-09-13. Performance specification for high voltage cable accessories. The cable accessories being

supplied in the form of kit which has different components to be assembled at site.

TECHNICAL SPECIFICATION FOR HEAT SHIRINKABLE TERMINATION

This specification lays down the material properties. Performance requirement of heat shrink cable

termination and jointing system for use on electrical systems operating at voltage 11KV (i.e. voltage at

which the cable termination kit is meant for). Heat shrink termination kit mainly contains following

a. Heat shrinkable adhesive lined cable break out.

b. Heat shrinkable gland tubing (for single core cable).

c. Mastic sealing tape for earthing.

d. Armour earthing set – copper braid + worm drive (Jubilee clamp)

e. Copper foil earthing (copper braids + Solder + Flux)

f. Stress control paint + stress control mastic strips.

g. Heat shrinkable stress control tubing.

h. Heat shrinkable core insulating tubing.

i. Polymeric heat shrinkable rain sheds.

j. Self vulcanizing lug sealing tape.

k. Heat shrinkable lug sealing sleevel.

l. Crimp type AL/CU lugs – with two holes.

m. Silicone Anti tracking grease.

n. Mopping cloth.

o. Aloxite tape.

The term heat shrinkable refers to extruded or Molded Polymeric. Polymeric material which are cross linked

by gamma radiation to develop elastic memory and supplied in an expanded or otherwise deformed size

and shape. Bidders should submit the proof that the tubes are cross linked by gamma radiations. However

chemically cross linked, crotch seal and lug seals are permitted. Heat shrink kit should be supplied in a

expanded or otherwise deformed size and subsequent heating in an unconstrained state to temperature

above the shrink temperature results in the material recovering or shrinking to its original shape. The heat

shrink kits should consist of the following:

STRESS CONTROL XLPE SCREEN CABLE:

Required length of stress relief tube should have minimum length of 150mm having volume resistivity of

ohm – cm and permittivity of 25 to give optimum electrical stress control. The impedance of the tube should

not change by temperature Variation from 5 C to 125 C. The stress control tubing should be void free.

Tenderer must submit the graph showing the effect of stress, temperature and aging on the impedance of

stress control tubing along with the offer.

NON-TRACKING EROSION AND WEATHER RESISTANT PROTECTION TO THE CABLE

A heat shrinkable flexible tubing preferably colored red silicon based both ultra violet resistant and

possessing non-tracking erosion weather resistant properties shall be used as external covering for the

cable cores for outdoor and indoor termination. The tubing shall confirm to the requirement given in List 1 to

ESI 09-13 including Atlas weather – O – meter testing non-tracking performance as per ASTM D2303. Non

tracking performance as per ASTM D2132 (Dust Fog Test) 1 IEC 112 (Comparative Tracking Index) and

VDE 0303 (Tracking and Erosion Resistance Test) shall also be complied with offer. Also bidder has to

submit the test results for non-tracking properties along with life assessment report.

PILC CABLES (If applicable)

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The heat shrinkable terminations and joints for PILC cable a high permittivity mastic wedge having minimum

permittivity of 15 shall be provided in the crotch. Insulating mastic having good flow properties shall also be

provided for filling up the interstices between the cores in the crotch region.

The heat shrink tubes should have minimum thickness of 2 to 3 mm and shrink ratio 3:1.

For straight joints, the insulation over the ferrules should be reinsulated by dual wall tubing. This should

have an inner insulating layer vulcanized to an outer semi-conducting layer. This is required to ensure

reconnection of cable insulation screen of the core form one end of the joint to the other. The dual wall

tubing ensures that there is no entrapment of air pockets between the insulating and semi conducting

ENVIRONMENTAL SEALING: Adhesives and sealants shall be provided in the termination and jointing kits

for environmental sealing against ingress moisture and aggressive gases. The adhesive and sealant will

flow due to heating and heating of heat shrinkable components during installation and will fill all the voids

and adhere to metal connectors and cable sheets. In short, all adhesives should be anti-tracking type and

required sealants and mastics shall form part of kit.

FOR TERMINATION:

At the end, sealing of the strand between the lugs barrel and cable insulation shall be provided by

(a) Non-tracking, erosion and weather resistant heat shrinkable tubing, precoated with non- tracking

(b) Non-tracking sealants strip.

Heat shrinkable flexible polymeric tubing, preferably black colored pre coated with adhesive shall be

provided for sealing the exposed metallic sheaths and sheath/earth connections.

PROVISION OF ADDITIONAL CREAPAGE FOR INDOOR/OUTDOOR TERMINATIONS:

Single piece, heat shrinkable weather sheds having non-tracking, erosion and weather resistant properties

shall be supplied with the kits for application over non tracking tubing. The quantity of sheds to be supplied

shall depend on voltage grade and indoor/outdoor application and shall be indicated along with offer. Each

shed shall give an additional creapage length of at least 100mm.

Termination kits should have following number of sheds.

0 No. (For Indoor) 3 Nos. (For Indoor)

6 Nos. (For Outdoor) 9 Nos. (For Outdoor)

INSULATION AND SCREEN REINSTATEMENT FOR JOINTS:

The reinstatement of insulation shall be by means of heat shrinkable, flexible, polymeric tubing made from a

discharge resistant polymer, preferably colored red. The tubing after complete recovery shall have a

minimum wall thickness to ensure provisions of adequate insulation in step.

EARTH & SCREEN CONTINUITY FOR TERMINATION & JOINTS:

Screen continuity by using tinned copper mesh and earth continuity by using tinned copper braids of

appropriate size shall be provided for transfer of screen/earth in straight through joints.

In termination, tinned copper braids of appropriate size shall be provided for joints for the continuity of

LUGS & FARRULES:

The requisite number and type of aluminum lugs/ferrules shall be provided for termination/joints.Lugs and

ferrules for XLPE cables shall be crimping type suitable for compacted circular conductor having two nos. of

EARTH SCREEN CONTINUITY

Screen continuity by using copper mesh and earth continuity by using copper braids of appropriate size

shall be provided for transfer of screen/earth in straight joints.

In termination, tinned copper braids of appropriate size or equivalent current carrying capacity of cable

conductor along with copper lugs of appropriate size shall be provided for continuity of screen to armour to

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LUGS AND FERRULES

The requisite number and type (Aluminum/Copper) of lugs/ferrules shall be provided for termination joints.

The lugs and ferrules shall be of crimping type and suitable for compacted round conductor of XLPE cables.

Technical Specification

Sr. Description of Technical specification of material Offered Kit

1 Indoor/Outdoor RAYCEM/MSEAL/CABSEAL or equivalent GETCO Make -

cable approved make heat shrinkable type 11kV XLPE

Termination kit Indoor/Outdoor cable Termination kit suitable for 11kV, 3C

x 95 sqmm to 300 sq.mm XLPE power cable with suitable

size of Aluminum lugs from GETCO / DISCOM approved

2 Straight joint Providing & Fixing of RAYCEM/MSEAL/CABSEAL or Make -

cable jointing equivalent approved make from GETCO heat shrinkable

kit type 11kV XLPE straight through joint kit suitable for 11kV,

3C x 95 sqmm to 300 sq.mm XLPE power cable with all

accessories from GETCO / DISCOM approved vendors

1. The kits are to be used for 11 kV XLPE type Heat Shrinkable Power Cable.

2. For carrying out all the joints of the kit, tenderer has to depute his representative with men and material without

any extra charges at our sub-station site.

3. The cable termination shall be Class-I termination as per IEEE Standard 48-1975.

4. At least 02 nos. of rain sheds are required on outdoor cable termination kits.

5. The kits offered should have satisfactory working performance in Indian atmospheric conditions

6. At the time of supply of cable kit, it should be as per the order and with original company (Manufacturer’s)

packing only, having manufacturer’s logo/Mark embossed/printed (not the sticker) on the kit with batch No.

7. Dimensions, number of rain sheds (In case of outdoor type), creepage distance etc. should be as per the

drawing (approved along with type test certificate) for cable kit supplied.

8. All the material/ Accessory supply with the kit to be utilized as it has some technical significance for

performance of cable kit.

9. The kits to be supplied must have manufactured as per latest test certificate from C.P.R.I. Banglore/ERDA

along with drawing as per IS 13573 part-II-2011, Sequence 1.1 &2.1 or IEC-60502-4-2005 sequence 1.1 & 2.1.

Seal & Signature of Bidder 43 | P a g e

SPECIAL TERMS AND CONDITIONS

1. In case of emergency respective division can get the work done, but has to issue post facto sub order without which

no payment shall be made.

2. The contractor has to submit bill along with zerox copy of sub order to the respective division for passing.Payment

will not be made without sub –order.

3. The work is to be executed in all respect as per the instructions of Engineer-in-charge by arranging all required

materials tools, tackles equipment including labours, transportation etc. GETCO will not pay anything extra on this

4. The GETCO reserves the rights of retrenching and dismissing any person employed for the work if there is complaint

against his misbehavior, misconduct or disloyalty towards job.

5. Terms and conditions regarding industrial laws and other related matters shall be complied by the contractor in all

6. No part of the contract nor any share of interest there in shall in any manner of degree be transferred/assigned or

subject by the contractor directly or indirectly to any person/firm or Corporation whatsoever.

7. The contractor shall ensure that all persons are provided with the safety tools, shoes, etc. as may be required from

safety point of view and all his persons shall follow the instructions issued by the GETCO from time to time related

with the safety and security to carry out the work.

8. GETCO shall not be liable for any damages or compensation for any injury or for any accident occurred to any

person engaged by the contractor. The contractor shall keep the GETCO indemnified thereof.

9. The contractor shall be liable for making good all damages/losses arising out of workmanship, breakages, pilferage,

etc. to the GETCO.

10. Contract period:

1) The contract period will be two year from the date of issue of the Order.

2) The order can be extended for further period of 12 Months or less if balance quantity is available in the current order

if mutually agreed upon and as per requirement of site.

3) If during the contract period, execution of work is not found satisfactory in any respect, job will be got executed

through other agency at the risk and cost of the contractor. GETCO reserves the right to terminate your order without

assigning any reason.

11. The rates agreed herein shall remain firm till the expiry of contract. The contractor shall not be entitled to any

increase or revision (Statutory or otherwise) or any other right or claim. Whatsoever by way of representation,

explanation statement or any undertaking or promise given or alleged to have given by any employee of the

company or due to contractor’s own ignorance on account of any difficulties or hardships faced by him. The rates as

such are all inclusive of all.

12. The Price bid shall be filled up with the quoted % above or below & shall be submitted online only . In case of any

discrepancy between the rates/amount quoted in words & figure, the rates/amount most favorable to the GETCO

shall be considered.

13. Conditional tender will not be accepted and likely to be rejected.

14 . The GETCO do not bind themselves to accept lowest or any tender.

15. The GETCO reserves all rights to accept or reject any or all tenders without assigning any reason. The terms and

conditions stated above are carefully read by me/us and are acceptable to me/us.

16. The quantity given in Schedule ‘B’ is approximate. This is being Bi-annual rate contract, there will be increase or

decrease in the quantities. Please note that within the estimated cost quantities of item may very as per the

requirement of the Board. In such event, payment will be made on the basis of actual quantities executed. For

making any change in the quantities SE(TR) Jambuva is only authorized. However, limit of order value shall not

17. Successful bidder shall inform in writing to under signed SE Jambuva as soon as 75% of the ordered quantity /

value is consumed, with a copy to Accounts Officer, Transmission Circle Office, Jambuva.

18. Successful bidder shall submit monthly report for work executed by them giving details of Name of s/s, Name of

feeder, type of kit used ,date of providing kit, sub order no. etc. utilized by them to the Superintending

Engineer(TR), Jambuva.

19 The work shall be carried out within 24 hrs. From the time of intimation from the respective division. If the

contractor does not carry out the work within stipulated time, GETCO reserves the right to get it done from other

agencies at the risk and cost of the contractor. If the contractor fails to execute the work as above three times,

SE (TR)-Jambuva reserves the right to cancel the ARC on such defaulters.

21. Agency has to arrange for transportation for man & material at his own cost. This offer should be valid for a period

of two year from the date of opening of the tender and the work order issued by this circle based on party’s offer

shall remain in force up to date.

22. The Bidder’s rates should be firm and no variation clause is to be quoted by the Bidder and GETCO will not

accept the same during contractual period extended time if any.

23. The bill to be produced in triplicate, to concerned Division with a copy to Circle Office, JAMBUVA

25. Other general terms and conditions as prevailing in the GETCO will also apply to these jobs.

26. If the Bidder will fail to arrange to execute the job in time and due to this any revenue loss occurs, same will be

recovered from the Bidder.

Seal & Signature of Bidder 44 | P a g e

27. Over all lowest shall be considered as L1 for awarding the order

28. The Bidder has to quote rates inclusive of all local & other taxes.

29. Bidder has to carry out the work with supply of kit as per specification at any where in Jambuva Circle on as &

when basis , as per call received from field in charge.

SPECIAL INSTRUCTION FOR EXECUTION OF ORDER

1. The cable kit should have minimum guarantee period of 02 YEARS against failure.

2. The payment shall be made against the work carried out as per the actual requirement.

3. Agency has to arrange for transportation for men and material at his own cost. The GETCO shall keep cable ready

(laid) for the above work at site required for this work. This offer should be valid for a period of 6 months from the

date of opening of the tender and the work order issued by this circle, based on party’s offer shall remain in force up

5. Agency has to start the work within 24 hours after receipt of instruction by phone / fax / telegram. In case of failure of

the termination kit within the guarantee period same should be provided with New termination kit at free of material

labour cost within two days. The rates should be inclusive of all taxes.

6. The agency/bidder has to furnish the copy of testing certificate of CPRI Bangalore for their product and experience

certificate along with their offers without which the offer shall be rejected out rightly without assigning any reason

8. Tender without P.F. code number from RPFC or copy of acknowledge application for PF code will be liable for

9. Prior intimation for starting the job will be given by the GETCO.

10. Bidder will have to make his own arrangement for all tools, tackles, manpower etc.

11. No tools, tackle, man power will be provided by GETCO.

12. Bidder will be fully and solely responsible for any shortage, damages, leakages to any materials / equipments while

executing the work.

13. Works completions certificate to that effect must be taken from engineer in charge after completion of whole job and

should be attached with the bill to be produced in triplicate to the concern TR divn. With a copy to circle office

14. The cost of damages, Shortages / breakages will be recovered from the Bidder’s bill. The assessment of which will

be done by field engr. At his sole desecration and his decision shall be binding to the Bidder and shall be consider as

final and unchallengeable.

15. The GETCO will not be responsible for any accident, injury etc. to the Bidder’s labor or any disability to those

persons while execution of the job any shortages / loss / damages to the Bidder’s equipments /tools / tackles during

execution of work will be liability of the Bidder.

16. Bidder will have to give indemnity bond to the GETCO against any possible claim of compensation for damage to

GETCO equipments or staff or any other third party during the execution of whole job. If for any reason GETCO is

called upon to pay any such claim or compensation, the same will be recovered from the Bidder bill anywhere

pending with GETCO even at any later date.

17. For attending the work, the Bidder will be informed in advance so as to keep ready skilled labors, tools, tackles and

others required materials. The GETCO will not be responsible in any case for any delay in completing the job. No

extra charge for any matter whatsoever will be paid to the Bidder. If Bidder fail to execute the job in reasonable time

the job will be done at Bidder’s risk and cost. Penalty / additional expenditure as per GETCO rules will be levied and

will be recovered from the Bidder. All pending bills /deposits etc. will be forfeited, reserving the right of the GETCO to

recover balance dues by all possible ways as deemed fit.

18. Bidder or his authorized representative should constantly remain present while executing complete job to avoid any

19. Bidder must engage sufficient skilled labors and competent experienced supervisory staff for executing the job, so as

to avoid unnecessary delay, to complete the work timely and as per requirement of order.

20. Bidder will have to complete entire job as per instruction, if fail to do so, entire work will be carried out at Bidder’s risk

21. On completion of the work, the bill submitted in triplicate to the concern engineer in-charge.

22. A solvency certificate to the extent of 20 % of order value will have to be produce by the Bidder .

23. Bidder will abide by and fulfill all the terms and condition and general terms and condition of the contract for works as

prescribed by GETCO.

24. You will have to enter into agreement with GETCO on stamp paper of appropriate value. The cost of the same will be

borne by the Bidder.

25. Bidder will be solely and fully responsible for any accident, damage either to private or public properties or any

human being during execution of the entire job.

26. Other general terms and conditions as prevailing in the GETCO will also apply to these job .

27. This order shall remain in force up to two year from the date of issue.

Seal & Signature of Bidder 45 | P a g e

28. Concern Executive Engineer shall intimate the Bidder telegraphically / telephonically for attending the site and may

instruct to commence the work within 6 hours. Based on actual quantum of work, the bill shall be paid within 30 days

by concern division if feasible.

29. This tender is meant for Bi-annual work order and sub-order will be placed by concern EE

30. In case of any dispute or doubt the decision of Superintending engineer GETCO JAMBUVA Circle will be final and

binding to the Bidder.

31. All general terms and conditions of the GETCO/GEB contract booklet shall also be applicable in this contract.

32. The GETCO reserves the right to terminate the contract at any time without giving notice of termination or any

reason thereof.

33. If the Bidder will fail to arrange to execute the job in time and due to this any revenue loss occurs, the same will be

recovered from the Bidder as per rules.

34. You will have to pay 5% security deposit of the order value.

35. The GETCO shall deduct the income tax or any other levy /duty as per govt. law / prevailing rules from each and

36. Any dispute arises of this tender documents will be subject to VADPDARA Jurisdiction.

37. REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:

In the event of any stores or part thereof being broken or damaged or received short during transit or poor quality

the suppliers shall replace the same free of cost. However, COMPANY will arrange recoveries of amount equivalent

to cost of such damaged / broken / short supplied materials before actual replacement is given.

If the goods, stores and equipments found defective due to bad design or workmanship the same should replaced

by you free of charge if reported within 24 months of their installation at site. You will be responsible for the proper

performance of the equipments / materials for the respective guarantee period.

38. The Indoor / outdoor/ straight joint kit should have minimum warrantee period as per manufacturer

39. Contractor or his authorized representative should continuously remain present while executing the work to avoid

any complication. Contractor must engage sufficient skilled labors and experienced & conversant technician for

executing the job, so as to avoid unnecessary delay, to complete the work timely.]

40. Contractor shall have to complete entire job as per instruction, if fails, to do so, entire work will be carried out at

contractor’s risk and cost.

41. Agency must provide all tools as per job requirements to each jointer. Cable preparation tool must be required at

each site during execution of job. No work allowed without comply above requirement.

42. The order can be extended for further period of 12 Months or less if balance quantity is available in the current order

if mutually agreed upon and as per requirement of site.

Seal & Signature of Bidder 46 | P a g e

OUR ENDEVOUR - Safety a habit

To create environment where Business Confidence is built through Best Business Practices and is fostered in an

atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of

society a the nation, safety guidelines are agreed upon by the agency as under.

Safety is our prime concern and zero accident is our goal. In order to prevent the accident, while execution of works in

indoor and outdoor systems of GETCO, the following guideline and preventive measures are identified.

Indoor safety precaution Outdoor safety precaution

The method of work required T&P and Man power should The method of work required T&P and Man power

be discussed between GETCO supervisor, contractor’s should be discussed between GETCO supervisor,

supervisor and gang leaders. contractor’s supervisor and gang leaders.

Prior to execution of work a joint survey Must be Prior to execution of work a joint survey

conducted by GETCO supervisor and contractor’s Must be conducted by GETCO

supervisor for risk assessment. supervisor,contractor’s supervisor and DISCOM

• Clearly identify the work location, to distinguish line man in order to identify the following:

between the equipment that is dead and other a. HT/LT line or tap line crossing under

equipment/part that may be live. Each span of line of the work.

• Disconnect equipment from supply. b. Isolation point of each line crossing.

• Protect against other live parts. c. Each line crossing & isolation point under

each span must be discussed and noted in

• Take special precautions when close to bare

maintenance register with sketch.

conductors/ Busbar.

Following safety guidelines are mandatory Contractor’s supervisor and GETCO

For all contractors operating in GETCO premises for Supervisor must ensure all isolations physically

Electrical, non-electrical & civil works. with adequate earthing technically prior to give

1. The contractors must provide advance planning of work clearance to gang leader for taking up job.

to concerned in-charge of substation in writing.

2. Before starting any work whether switchyard, “permit to While execution of stringing work, the identified

allow to work” must be taken from control room in- line crossing must be isolated /de-energized and

charge. written clearance should be obtained from

3. Utilizing Electrical / non-electrical equipments, safety concerned DISCOM supervisor.

rules must be implemented.

4. If the work is to be carried out on Sunday or public

The isolation of Tap line must be physically seen

holiday, the necessary permission must be taken in and verified by Contractor and GETCO

advance, requesting in writing. supervisor.

5. Unwanted person including children of labours will not

be allowed at working site/ in the switchyard and in the

At D.O. fuse junction contractors person should

prohibited area.

be posted to ensure that no person restore D.O.

6. Any electrical work or electrical connections to

supply while work is under execution

equipment for any other work must be carried out by

Contractor’s supervisor must ensure that concern

officer take LCP for EHV line and power line

Seal & Signature of Bidder 47 | P a g e

electrician/wiremen with adequate size of

wire through MCB as per I.E. Rule.

- Live penal area / bus bar must be isolated and

sealed / bifurcated with red colour tape for visible

- Display Board must hang on LCP panel.

- Transformer must be switched off

whenever and wherever contractor and line workers are

not satisfied with isolation, earthing or any equipment

performance of GETCO, it will be pointed out and work

shall begin only after resolution. Contractor shall not take

up job in absence of GETCO authorized person. All wire

temporary connection & material whenever erection

activity has any connection and disconnection work of bus

bar, string bus.

All workers / labour of contractor & supervisors must use All workers / labour of contractor & supervisors

personal protective equipment (PPE) during the work like must use personal protective equipment (PPE)

gloves, safety belt, Safety shoes, Helmet, earthing rods, during the work like gloves, safety belt, Safety

etc, duly approved by GETCO. shoes, Helmet, earthing rods, Live line detector

etc, duly approved by GETCO.

The local earthing must be done at the place of work The local earthing must be done at the place of

before execution of any work. work before execution of any work.

11kVbreakerinpanel must be switched off and racked out Circuit breaker opening is not an isolation and

only after ensuring no voltage in breaker and without door isolator on either side must be opened. No work

opening. during rains and cloudy weather condition.

Transmission line activities.

1) Used of Voltage detector to

2) Earthing at three point, local, left &

right side of bus bar / string bus.

3) Match line colour code with colour of

Local earthing of electrical equipments like filter

M/c, welding machine, testing kits etc. is must.

Crane shall only be used for material handling and

erection. Working platform shall only be used for

work in switchyard.

Seal & Signature of Bidder 48 | P a g e

Gujarat Energy Transmission Corporation Ltd.

(TO BE SUBMITTED )

Reference: Tender enquiry No.: COMPANY/ /

Due on date: / / 2026 .

In connection with the above subject and reference I/ We confirm the following:

I / We, the under signed have read and examined the Tender Specifications in tender mentioned under

reference along with the Commercial terms and conditions.

I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except the deviations

shown in Annexure of Technical Deviations as per clause no.35 of this tender document).

Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial terms &

conditions (except reference under clause no.35 of this tender document), our offer shall be out rightly rejected

without assigning any reason thereof.

Seal of the Firm Signature of the Authorized Representatives of the firm

Name of the Tendering Firm / Agency:

Seal & Signature of Bidder 49 | P a g e

(TO BE SUBMITTED )

I / WE, confirm that following documents are filled in format of the technical bid.

Sr. Confirmation

No (Tick  any one)

1 Firm’s details as per “Annexure –3” YES / NO

Copy of the un-priced schedule i.e. “Annexure – 4”.

3 Delivery schedule as per “Annexure- 5” YES / NO

4 Past experience details as per “Annexure-6” YES / NO

5 List of Performance certificates as per “Annexure-7” YES / NO

6 List of Type test reports as per “Annexure-8” YES / NO

7 Certificate –A YES / NO

8 Confirmation of COMPANY technical specification YES / NO

9 Guaranteed Technical Particulars submitted in COMPANY Performa only. YES / NO

10 ANNEXURE - 10 YES / NO

11 ANNEXURE - 11 YES / NO

12 ANNEXURE - 12 YES / NO

13 ANNEXURE - 13 YES / NO

14 ANNEXURE - 14:Undertaking in regard to Stop Deal / Black List thereof YES / NO

15 ANNEXURE–15:Declaration as manufacturer of tender Item/s YES / NO

16 Important Instruction YES / NO

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG MARKING

FOR IDENTIFICATION.

Seal & Signature of Bidder 50 | P a g e

DETAILS OF THE FIRM

(TO BE SUBMITTED )

These details are necessary to create the database of suppliers

Works/factory at

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under taking /

(Indicate the relevant status)

Central Govt. undertaking

Supplier Category Manufacturer/Authorized dealer/distributor/Trader/Agent

Vendor Registration Letter No. & Date

Vendor Registration Fee for New Entrants/Re-

Not applicable/Paid / Not Paid

Vendor Registration /Re-registration fee paid Date

Vendor Registration Validity Period From Date___________ to Date___________

VAT / TIN No. and VAT / TIN Date, if applicable

GST Registration No. and GST Date

MSEs / SSI Certificate /EM No. and Date

NSIC/DGS&D/CSPO Certificate No. (Should be

revalidated since last 3 yrs.)@

NSIC/ DGS&D/CSPO Certificate Date. @

Whether under NSIC/ DGS&D/CSPO scheme. If Yes Rs.

then Monetary limit. @

Custom No. and Date (If applicable)

ISO Certification Details

Name of ISO Certification Agency

Validity Period of ISO Certification From Date___________ to Date___________

Address of Registered Office Factory / Authorized Representative

Works (As per cond. no.:40 above)

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

Specimen signature

Seal & Signature of Bidder 51 | P a g e

ANNEXURE – 3 (Continued)

DETAILS OF PARTNERS / DIRECTORS OF FIRM / COMPANY

Address of Office &

Sr. Name of Partners / Directors Residence & Contact

e- mail ID Contact Phone / Fax

No.: DIN no. as applicable Phone / Fax No./

No. / Mobile No.

Seal & Signature of Bidder 52 | P a g e

Name of Authorized Signatory:

@ Applicable for Gujarat based (Works in Gujarat) bidders only.

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder 53 | P a g e

Vendor must fill up below details & should place at the top of the Technical Bid.

1 PRICES: (FIRM ONLY)

(Please Specify YES / NO.)

2 SECURITY TERMS AGREED:

(please specify YES / NO)

3 P.G. TERMS AGREED: (wherever applicable):

(P.G. performance Guarantee) (please specify YES / NO)

4 VALIDITY OF THE OFFER AGREED:

(Please specify YES/NO.)

5 PAYMENT TERMS AGREED:

(Please specify YES/NO.)

6 ITEMS OFFERED:

7 TELEPHONE NOS. & FAX NO.

8 Authorized person of the firm

9 If vendor Registration is done: (Please submit copy of

vendor registration approval letter in the EMD cover)

Seal & Signature of Bidder 54 | P a g e

DETAILS OF THE EXPERIENCE FOR SUPPLY OF TENDER ITEM /SIMILAR TYPE OF TENDER ITEM IN LAST FIVE

YEARS FROM THE DUE DATE OF TENDER:

(TO BE SUBMITTED )

ITEMS ORDER Name ORDER IF ORDER Qty. on hand

SUPPLIED REFERENCE of QUANTI UNDER if order under REMARKS

TO No. & DATE ITEMS TY EXECUTIO execution

GUVNL (Formerly GEB ) COMPANY/UGVCL/DGVCL/PGVCL/GETCO/GSECL

(List of orders to be submitted in “EMD Cover Document” in physical form. Refer clause no. 8)

B OTHER STATE ELECTRICITY BOARD:

C PRIVATE FIRMS:

Seal & Signature of Bidder 55 | P a g e

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder 56 | P a g e

LIST OF TYPE TESTS REPORTS

(PHOTO COPY/IES OF TYPE TEST REPORT/S DULY NOTARIZED OF EACH OFFERED ITEM AS PER

REQUIREMENT OF TENDER TO BE SUBMITTED IN PHYSICAL FORM IN “EMD COVERDOCUMENTS)

Sr. Type Test Report Tests Carried out at Rating & Type / Designation Name of the test

No No. & Date (Name of Laboratory) of Item / Equipment Conducted

SEAL AND SIGNATURE OF THE TENDERER

Seal & Signature of Bidder 57 | P a g e

(TO BE SUBMITTED )

TECHNICAL& COMMERCIAL DEVIATIONS, IF ANY,TOBE FURNISHED IN THIS ANNEXURE ONLY

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder 58 | P a g e

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any directors of the firm is not

stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL / GETCO / DGVCL / COMPANY / UGVCL / PGVCL.

Signature of the Tenderer

Seal of the Firm

(TO BE SUBMITTED )

Tender No. COMPANY/

On Firm’s Letter Head

CERTIFICATE – “A”

I / We__________________________________ authorised signatory of

M/s.______________________________________ is not related with other firms who have submitted tenders for the

same items under this inquiry / Tender.

Seal of the Firm Signature of the Tenderer

With Designation

Seal & Signature of Bidder 59 | P a g e

(TO BE SUBMITTED)

Gujarat Energy Transmission Corporation ltd.

REGD. OFFICE: 2nd FLOOR, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE,

Tender No. COMPANY/

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance with COMPANY Tender

specifications, Guaranteed Technical Particulars and drawing as mentioned in the Tender Specifications. There is

no commercial or Technical deviation (except the deviations shown in Annexure of Technical Deviations as per

clause no.35 of this tender document) in the offer from COMPANY Tender Specification. I undertake to abide by

COMPANY Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to supply materials

strictly as per COMPANY Technical specification / Guaranteed Technical Particulars / Drawing, even if any technical

deviations are mentioned by me. I also undertake to abide by all commercial conditions of COMPANY, including

delivery schedule.”

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be outrightly ignored in the absence of

above certificate.

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to COMPANY

specifications, Guaranteed Technical Specifications, Drawing and commercial terms and conditions and false certificate

is given by the Tenderer, then COMPANY will not deal with the firm for the present Tender. It is, therefore requested

that the Tenderer should take care in giving their offer and submission of documents, including Type Test certificate.

4. The conditional tenders will not be accepted.

Seal & Signature of Bidder 60 | P a g e

The tenderers should confirm following details along with offer with supporting documents.

1. Kits offered are suitable for XLPE/PILC cable YES / NO

for size and details specified in tender

specification. Make - ____________________

2. Test reports as per IS-13573 1898 with latest YES / NO

Amendment No. 2 with latest amendments

3. Kit content is enclosed. YES / NO

4. Test report is enclosed. YES / NO

5. Installation instructions is enclosed. YES / NO

6. Terminations offered confirming to the YES / NO

Class-1 as per IEEE-48-1898

7. Does it have unlimited self life ? YES / NO

8. Do you have minimum 5 years experience YES / NO

in Indian Utilities ?

9. Does it have sealing at lugs and crutch YES / NO

end which can prevent ingress of moisture

during operation.

10. Components of kits are having manufacturer’s YES / NO

logo/name batch for traceability on each and

every component manly.

11. Dealer’s/Distributor/s authorization certificate YES / NO

issued by manufacturer is enclosed.

12. Guarantee certificate stating minimum YES / NO

Guarantee period . Guarantee period : __________________

13. Kits offered has any deviation from the YES / NO

SEAL AND SIGNATURE OF THE TENDERER

Seal & Signature of Bidder 61 | P a g e

SAFETY CUM INDEMNITY BOND

(On Non-judicial Stamp paper of value not less than Rs.300.00)

KNOW ALL MEN BYTHE SEPRESENTS that we, By this SAFETY CUM INDEMNITY BOND Executed on

this ____________ Day of 2026.I/We Having Registered Office (here in after called “THE CONTRACTOR”

which expression shall mean and includes my/our heirs, executors, administrators and legal representatives,

successors and permitted assigns)do hereby binds myself/ ourselves and also our company/firms after

having the power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission

Corporation Limited (GETCO),Vadodara State Transmission Utility under The ElectricityAct,2003 having its

registered office at Sardar Patel VidyutBhavan, Racecourse, Vadodara.(here in after called as GETCO, which

expression shall mean and include its legal representative, administrators as signs)has agreed under the

terms and conditions of the contract no. Dated made between and____________ for the contract of the

value of Rs _____ interalia on Production of Safety cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO fr om time to time to the

extent of Rs. Rupees only against any losses or damages, costs, charges

and expenses caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M work

including work carried out by outsourcing agency, failing to take proper care or not complying the guidelines

given hereunder as per Annexure-A and instructions which may be given from time to time during the

continuance of the contract and we further undertake to unconditionally pay the amount claimed by the

GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/ have been awarded to execute the job/works under order no. , dated

_________for _____issued by the GETCO after having

observing necessary formalities, the details of which is described in the order no. dated and whereas the