Bi-Annual Rate contract “transportation of S/S equipment & line materials and Loading – Unloading of S/S equipment & line materials from various destinations to any sub-stations/store locations/site locations under Various Division office of Palanpur Circle

Name of work: Bi-Annual Rate contract “transportation of S/S equipment & line materials and

Loading – Unloading of S/S equipment & line materials from various destinations to any sub-

stations/store locations/site locations under Various Division office of Palanpur Circle

To create environment where Business confidence is built though best business practices and is fostered in an atmosphere

of trust and respect between providers of goods and services and their users for the ultimate benefit of society the nation.

GETCO COMMITEMNT PARTY’S COMMITEMENT

 To maintain the highest ethical standards in  Not to bring pressure recommendations outside

business and professional GETCO to influence its decision.

 Ensure maximum transparency to the satisfaction of  Not to use intimidation, threat, inducement or

stakeholders. pressure of any kind on GETCO or any of its

employees under any circumstances.

 To ensure to fulfil the terms of agreement / contract  To be prompt and reasonable in fulfilling the

and to consider objectively the viewpoint of parties. contract, agreement, legal obligations.

 To ensure regular and timely release of 9payment  To provide goods and / or services timely as per

on due dates for work done. agreed quality and specifications at minimum cost

 To ensure that no improper demand is made by  To abide by the general discipline to be maintained

employees or by anyone on our behalf. in our dealings.

 To give maximum possible assistance to all the  To be true and honest in furnishing information

Vendors / Suppliers / Service provider and other to including payment to agents / sub-agent.

enable them to complete the contract in time.

 To provide all information to suppliers / contractors  Not to divulge any information, business details

relating to contract / Job which facilitate him to available during the course of business relationship

complete the contract / job successfully in time to others without the written consent of GETCO.

 To ensure minimum hurdles to Vendors / suppliers /  Not to enter into carter / syndicate / understanding

contractors in complete of agreement / contract / whether formal / non formal so as to influence the

work order. price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Gujarat Energy Transmission Corporation Ltd.

Circle Office,66KV Palanpur S/S compound , Near Circuit House

[email protected]

Regd. Office: Vidhyut Bhavan, Race course, Vadodara-390

Corporate Identity No.(CIN) U40100GJ1999SGC036018

TENDER NOTICE No: PTC-ET-66-

Superintending Engineer, Transmission Circle GETCO Palanpur (Address of the office – (Superintending Engineer

(TR), GETCO, Circle Office, Aroma Circle, 66Kv Palanpur -1 s/s compound, AT & Po Palanpur, Dist. Banaskantha

385001) invites “On line Tenders” (e-tendering) for the purchase/ works of following items. Tender Papers &

Specifications may be down loaded from Web site https://tender.nprocure.com (For view, down load and on line

submission) and GUVNL/GETCO web site www.tender.guvnl.com (For View & download only).

All tender documents, scanned copies of original documents (Notarized / self-attested copies of original – as

specified in tender document) along with scan copy of transaction slip of payment made through

NEFT/RTGS/ONLINE for Tender Fee & EMD shall be uploaded through on line only (which is mandatory) on (n)

procure portal.

Bidders shall compulsorily pay tender fee and EMD through NEFT/RTGS/ONLINE only. No any physical

documents, Demand Draft / Banker’s cheque or Pay order for tender fee and EMD to be submitted by bidders.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary company

viz. prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered eligible for

technical scrutiny and their technical bids will not be opened.

Sr. Description

1 Tender No.: PTC-CM-1/N-34-2026

Bi-Annual Rate contract “transportation of S/S equipment & line

materials and Loading – Unloading of S/S equipment & line

Name of work materials from various destinations to any sub-stations/store

locations/site locations under Various Division office of Palanpur

2 Tender Fee (Non Refundable)- RTGS/NEFT/Online Rs:1000.00 + Rs.180.00 GST (@18%)=Rs:1180

3 Estimated cost Paid By RTGS/NEFT/Online Rs:

4 Earnest Money Deposit amount Rs:

5 Appropriate Class E1 class and above

On line (E-tendering) tender/ offer submission last

6 As per N code

date up to 16.00 hours only (This is mandatory)

Tentative Date of on – line opening of Price bid, (if

7 Shall be intimated separately

possible), at 11.00 Hours

8 Time limit 02 year

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original

– as specified in tender document) documents along with scan copy of transaction slip of payment made

through NEFT/RTGS/ONLINE for Tender Fee & EMD shall be uploaded through on line only (which is

mandatory) on (n) procure Portal. No any physical documents , Demand Draft / Banker’s cheque or Pay order

for tender fee and EMD will be accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due

date and time of submission of tender. Tender fee and EMD paid though Demand Draft / Banker’s cheque or

Pay order will not be accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain

legible (readable) and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead),

Tender acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be

submitted through online on n-procure portal (mandatory) (All the documents to be duly self attested by the

bidder). For any differences or wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the

appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids.

Instead of simply confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against

appropriate place in respect of each line appearing in Technical bid (In the absence of required details in

uploaded tender documents, technical bid , the purchaser has every right to evaluate the bids accordingly and

bidder cannot raise any objection against any point during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the

required details / documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) : The EMD and Tender fee plus GST as

applicable shall be paid through NEFT/RTGS/ONLINE only .

1) Payment of Tender fee , EMD through NEFT/RTGS/ONLINE : For the payment

through NEFT/RTGS/ONLINE the scan copy of payment made (transaction slip of payment made) shall be

uploaded online with the Tender documents on n-procure portal.

2) Bidder has to provide following detail on the same date of payment made so that receipt can be generated

at below mentioned e-mail ids:

1. [email protected],

2. [email protected],

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S Campus, Abu Highway,Palanpur

5 Address of office –

6 IFSC Code BARB0PALANP (“ Fifth Digit is Zero”)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted.

Also, Tender fee and EMD received after due date and time as specified in the tender will not be

accepted/opened irrespective of delay due to any reasons and the Corporation shall not assume any

responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or

extension of due date etc.

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be

referred to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Superintending Engineer (TR)

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website.

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required for

participating in online tender, they can contact the following office:

(n) Procure Cell, (n) code solutions-A division of

GNFC Ltd.,403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

INSTRUCTIONS TO BIDDERS

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘’/ ‘OWNER’ intends to

receive bids for erection of structures and all equipment including earthing installation as detailed in

the accompanying specifications in accordance with Terms and Conditions herein. The bids shall be

prepared and furnished as per these Instructions.

“Agency Finalized under ARC has to carry out work in to nearby Division/Circle in

case of emergency as well as as per instruction of Competent Authority”.

2.0 Qualification Requirements of Bidders

2.1 [A] Registration:

The Bidder shall be registered contactor of GETCO E1 and above class.

[B] Technical Criteria

The bidder should have executed minimum work of 50% of tender amount for last

financial years.

2. The bidder shall have valid Electrical Contract License and approved vendor of

GETCO/STU/CTU, registered under GST Act and should have CPF/PF registration certificate.

[C] Financial Criteria

The bidder shall submit the Latest bank solvency of the amount which is 20% of the total estimated

cost of tender.

Along with above following document required mandatory. (TO BE SUBMITTED THROUGH ONLINE

a) The bidder shall submit the bank solvency of the amount which is 20% of the total estimated cost

of the tender. He has adequate financial capability and stability to meet the financial obligations

arising out of the scope of works.

b) Income Tax will be deducted as per Rules from the Bill.

c) Payment of Tender Fee & EMD.

d) Adequate financial capability and stability to meet the financial obligations arising out of the

scope of works.

e) In addition, the Qualifying Requirements if any, in the ‘Special Conditions of Contracts ‘shall also

f) Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

g) GST Registration: The Bidder shall be registered under the “GOODS AND SERVICE TAX – ACT”. The

certified photo copy of such registration under GST Act shall have to be submitted along with the

bid by the bidder.

h) I.T. PAN CARD: The bidder should submit the attested photo copy of PAN Card of their firm.

i) Electrical contractor’s license: The bidders should submit the attested copy of GOG Electrical

Contractor licenses of firm with latest validation.

j) Registration of Workers Welfare Cess.

k) Profit & Loss Account Statement: The Bidder should submit certified Xerox of audited copy of the

Balance sheet with profit and loss account of last three Years. Last Three Years Audited Balance

sheet / Income Tax Returns of last 3-Years.

l) Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid

documents in case of partnership firm & self-affidavit for proprietorship firm. All such

documents shall have to be NOTARISED.

m) Labor License: Bidder has available labor licensee for his firm as per Govt. rules.

n) Registration of Workers Welfare Cess.

o) List of Tools & Tackles: Bidders mentioned available tools with requirement of work.

The bidders must be submitted all above documents scanned copy on n-procure and

certified/self-verified copy of all documents submit with physical Technical bid.

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition any

other relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in the

Owner’s opinion the Qualification data is incomplete and Bidder is not qualified to perform the

Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/liable for

these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission of a

Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish all

information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is

in doubt as to the true meaning of any part, he shall make a request, in writing not later than the date

of pre Bid discussion, to the owner in triplicate. The owner will issue explanations, interpretations and

clarifications as deemed fit in writing as a response to this request. On receipt of such

interpretations/clarifications, the Bidder may submit his Bid within the date and time stipulated in the

Bid invitation, All such explanations, interpretations and clarifications from the Owner shall be

deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in anyway be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his

own initiative or in response to a clarification requested by the intending Bidder, modify the Bidding

Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received

the Bidding Document at the address contained in the letter of request for issue of bidding document

from the Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in

time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account

in preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration

by the Bidders while they submit their bids and shall invariably enclose such documents as a part of

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged

by the Bidder and the Owner, shall be written in the English language, provided that any printed

literature furnished by the Bidder may be written in another language so long as accompanied by an

English translation of its pertinent passages. Failure to comply with this may disqualify a bid. For

purposes of interpretation of the bid, the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding

any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which

may have any effect on the execution of the Contract covered under these documents and

specifications. The Owner shall not entertain any request for clarifications from the bidders, regarding

such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting the proposals. No claim for financial adjustment to the Contract awarded under

these specifications and documents will be entertained by the owner. Neither any change in the time

schedule of the Contract nor any financial adjustments arising thereof shall be permitted by the

Owner, which are based on the lack of such clear information or its effect on the cost of the works to

10.0 Documents comprising the Bid:

furnished in the Bidding Documents, indicating, for the services to be rendered, a brief description of

services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of Contract

(including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed by

the Company Authorized Signatory wherever specified.

10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering

all the equipment erection and other installation services specified under the accompanying Technical

Specifications. It will include among others as specified therein the following: -

a) Receipt of equipment and material from any sub-station/store location and transportation, storage,

preservation and conservation of equipment at the Site.

b) Pre-assembly, if any, erection, testing and commissioning of all the equipment.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of the

bidding documents permitted by the Owner and therefore, the Bidders are advised that while making

Bid Proposals and quoting prices these conditions may appropriately be taken into consideration.

Bidders are required to furnish a certificate in this regard as per the format provided in Special

Conditions of Contract in a separate sealed envelope containing Bid security, which shall accompany

the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the Owner and

shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid

Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

schedules, enclosed in bid proposal sheets for erection, and other services it proposes to furnish under

the contract. The % above/below indicated shall be inclusive of all taxes and duties applicable

exclusive GST applicable on required inputs and services.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate (i.e. price)

mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer

himself. In no case additional amount towards GST or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab

rates for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-

B). The price bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to

supply the goods / services, meaning thereby the bidder has to supply the goods / services from the

relevant declared / registered place of supply only.

3.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and

shall not be subject to variation on any account saving for change in quantity. A bid submitted with an

adjustable price quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties:

14.1 As regards the income Tax, surcharge on income tax and any other corporate tax, including service tax

at prevailing rate the owner shall not bear any tax liability whatsoever. The bidder shall be liable and

responsible for payment of such taxes as attracted under the provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause14.1 above the owner shall have the right to

make deduction at source from the amounts payable to the contractor in respect of Income Tax (on

the cost of items of supply included in the works contract) as may be mandatory in terms of the law.

The owner shall not bear any liability in this regard but shall issue necessary certificate in respect of

such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract with effect

from the next day of the date submission of the bid and if the contractor is required to pay additional

tax or duty, then the owner shall reimburse the contractor the additional tax or duty so paid by the

contractor against submission by the contractor of documentary evidence to the satisfaction of the

owner. This provision will not be applicable to transaction between the contractor and his sub-

contractors. Besides the said statutory variation, no other statutory variation shall be payable by the

14.4 The owner’s liability for Goods & Service Tax(GST) under the contract shall be limited to those

indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as

per Clause No. 14.3.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by

reasons of the making, passing or promulgation of any law after the date of submission of bid or by

any order, regulation or bye-law having the force of law the amount of such increase or reduction shall

be added to or deducted from the “Contract Price” as the case may be for direct transactions between

contactor & owner, and not for bought out items. It is the Bidders responsibility to furnish details of

taxes, duties, levies etc. applicable as on the date of submission of the bid.

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing tax or

duty or introduction of a new tax or duty applicable shall be entertained by the Owner during the

extended period of contract, if any, provided the extension of the contract is required by causes

attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a

new tax or duty will be applicable only to the direct transaction between the contractor and the

14.7 in addition, the conditions detailed under Special Conditions of Contract shall apply.

14.4 The validity of tender is 180 days from the date of opening of technical bid.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule

for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying

Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factor in consideration of the bids.

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I.

Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs in fulfilling

all the insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools

& tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing and

commissioning including performance and guarantee tests of the equipment. If any such equipment is

listed anywhere else in the proposal and not specially mentioned in the above schedule, it shall be

deemed to have been included in the Bidder’s proposed scope of supply.

18.0 Bid Security/EMD:

18.1: The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated

cost to be paid as under:

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

18.3 The Owner will reject any bid not secured in accordance with Para 20.1 above, as non-responsive. No

exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three

months from the date of submission of tender whichever is later.

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies

within thirty days of letter of award of contract)

19.0 Brand Names:

19.1 The specific reference in these specifications and documents to any material/equipment by brand

name makes or catalogue number shall be construed as establishing standards of quality and

performance and not as limiting competition. However, Bidders may offer other similar

material/equipment provided they meet the specified standard, design and performance

requirements. The Bidder shall furnish adequate technical information about such alternative material

equipment to enable the Owner to determine its acceptability. The Owner shall be the sole judge on

the acceptability or otherwise of such alternatively material/equipment.

19.2 The bidder shall note that standards for workmanship material and equipment, and reference to

brand name of catalogue numbers designed by the Owner in its Technical Specifications are intended

to be descriptive only and not restrictive. The Bidder may substitute alternative standards, brand

name and/or catalogue numbers in its bid, provided that it demonstrates to the Owner’s satisfaction

that the substitutions are substantially equivalent or superior to those designed in the Technical

E. BID OPENING AND EVALUATION

28.0 Opening of bids by owner:

28.1 The Owner will open the technical bids in the n-Procure on due date mention in Tender Notice

representatives who want to remain present during technical bid opening remain present as per date

mention on tender notice. The Bidder’s representatives who are present shall sign a register evidencing

their attendance.

28.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at

his discretion may consider appropriate, will be announced in the Technical Bid Opening.

28.3 Price bid will be open ‘online’ only through n-code after technical scrutiny of tender.

29.0. Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until

such time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under

consideration, Bidders and/or their representatives and other interested parties are advised to refrain from

contacting by any means, the owner and/or his employee’s representatives on the matters related to Bids

under consideration.

29.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing and

no change in the price or substance of the bid shall be sought, offered or permitted.

30.0 Preliminary Examination:

30.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether the

documents have been properly signed, and whether the bids are generally in order.

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a

discrepancy between the total bid amount and the sum of total costs, the latter shall prevail and the

total bid amount will be corrected accordingly. If there is a discrepancy between words and figures,

the amount advantageous to the Owner will prevail. If the Bidder does not accept the correction of

the errors as above, his Bid will be rejected and the amount of Bid Security will be forfeited. The

other. In the case of any inconsistency in the prices furnished in the specified prices schedules to be

identified in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for

the purpose of evaluation and for the purpose of award of Contract use the lowest of the prices in

these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid

to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one, which

conforms to all the terms and conditions of the Bidding Document without material deviations. A

material deviation is one which affects in any way the prices, quality, quantity or delivery period of the

equipment, completion of works or which limits in any way the responsibilities or liabilities of the

Bidder of any right of the Owner as required in these specifications and documents. The Owner’s

determination of a bid’s responsiveness shall be based on the contents of the bid itself without

recourse to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking

31.0 Evaluation of Price Bids:

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation

for Deviations.’

33.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall

be derived as under:

Differential Price (DP)=n1F1+n2F2…..+nnFn, where F1, F2…..Fn are the various factors in Indian Rupees

per unit of parameter differential or deficiency in the equipment and services offered as stipulated in

these specifications: n1, n2…nn are the respective parameter differential or deficiency in the

corresponding units to be determined from the Bidder’s proposal. The above factors and

corresponding units of parameter differential are derived from the Technical Specifications, Data

sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D)

and from the Bidding Document while evaluating the bids. In determining the Rupee value of the

deviations the Owner will use parameters consistent with those specified in the specifications and

documents and or other information as necessary and available to the Owner.

33.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be rendered

as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other

components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the Contract.

F. AWARD OF CONTRACT

34.0 Award Criteria:

34.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that

the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall be the

sole judge in this regard.

34.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with

the terms and conditions specified in the accompanying Technical Specifications.

35.0 Owner’s right to accept any bid and to reject any or all bids:

35.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject

all bids at time prior to award of contract, any without thereby incurring any liability to the affected

Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the

Owner’s action.

36.0 Notification of award:

36.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will

notify the successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in

writing by registered letter, that its bid has been accepted.

36.2 The notification of award will constitute the formation of the Contract.

37.0 Signing of contract:

37.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

37.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date

and return it to the Owner.

37.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be

signed within 15 (Fifteen) days of notification of Award.

38.0 Contract Performance Guarantee:

38.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian

bank/Scheduled, Commercial Bank in the form to be furnished. The guarantee amount shall be equal

to 5 percent (5%) of the Contract price and it shall guarantee the faithful performance of the Contract

in accordance with the terms and conditions specified in these documents and specifications. the

guarantee shall be valid up to 30 days after the end of Warranty Period.

38.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and

installed by him shall be free from all defects in design, material and workmanship and shall upon

written notice from the Owner fully remedy free of expenses to the Owner such defects as

developed under the normal use of the said equipment within the period of guarantee specified in

the relevant clause of the General Terms and Conditions in the Part-I/Special Conditions of

38.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be construed as limiting the damages under clause entitled “Equipment

Performance Guarantee” in Technical Specifications, Part-II and damages stipulated in other clauses in

the Bid documents.

38.4 The performance guarantee will be discharged without any interest at the end of guarantee period,

unless otherwise specified in Special Conditions of Contract.

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Superintending Engineer (TR.) Palanpur or any of its subsidiaries and shall

include its legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works

and shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to

time for the purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and

materials to be provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract

and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and the

related facilities are to be erected or installed and any adjacent land, paths, street or reservoir which

may be allocated or used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the contract

agreement for the entire scope of the works.

1.12 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works

including erection, testing and putting into satisfactory operation including successful completion of

performance and guarantee tests to be performed at Site by the Contractor including cost of

1.13 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to

inspect the equipment; stores or Works under the Contract and/or the duly authorized representative

1.14 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued

by the Owner notifying the Contractor that his bid has been accepted.

1.16 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.17 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the

respective sub division deputy engineer.

1.18 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.19 Writing’ shall include any manuscript, type written or printed statement, under or over signature

seal as the case may be.

1.20 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As

Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and

phrases of like importance are used the approval, judgment, direction etc. is understood to be a

function of the Owner/Engineer.

1.21 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

1.22 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine

and demonstrate capacity, efficiency, and operating characteristics as specified in the Contract

1.23 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and

Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in the

1.25 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which

cannot be detected during inspection, testing etc, based on the technology available for carrying out

1.26 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any :

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject

matter of the Contract.

1.28 Words imparting the singular only shall also include the plural and vice –versa where the context so

1.29 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by provisions in

other parts of the Contract.

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be deemed to form an

integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract, the Special Conditions of Contract. and all other

documents included under Part-I, Part-II and Part-III .

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) Letter of Award and any agreed variations of the conditions of the documents and special terms

and conditions of Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be referred to

the Engineer whose decision shall be considered as final and binding upon the parties.

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or

on behalf of the Owner in connection therewith, to any person other than a person employed by the

Contractor in the performance of the Contract. Disclosure to any such employed person shall be made

in confidence and shall extend only so far as may be necessary for the purpose of such performance.

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the

4.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the

site, dimensions, quantity, quality or other information, concerning the works unless prior written

permission has been obtained from the Owner.

4.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain

the property of the Owner and shall be returned (in all copies) to the Owner on completion of the

Contractor’s performance under the Contract if so required by the Owner.

5.0 CONSTRUCTION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will

be treated as a single Contract. Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage,

handling at site, installation, testing and commissioning including performance testing in respect of all

the equipment material equipment/materials given by the owner after observing standard store

procedures for transport from owner’s stores, insurance, unloading storage handling at site

installation testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for

executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch

documents be required to execute an Indemnity Bond in favor of the Owner in the form acceptable to

the SE (TR) Palanpur for keeping the equipment in safe custody and to utilize the same exclusively for

the purpose of the said Contract. Samples of Performa for the Indemnity Bond will be furnished during

award of Contract.

5.3 The Contract shall in all respects be construed and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of

deviations or modifications under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Palanpur shall

have exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

7.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the acceptance of the

Letter of Award, at the office the Owner at Palanpur on a date and time to be mutually agreed. The

Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate power of

attorney and other requisite materials. In case the Contract is to be signed beyond the stipulated time,

the Bid Guarantee submitted with the Proposal will have to be extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one

signed original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with

copies of agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in

respect thereto or to exercise any option therein provided, shall in no way be construed to be a waiver

of such provisions, rights or options or in anyway to affect the validity of the Contract. The exercise by

either party of any of its rights herein shall not preclude or prejudice either party from exercising the

same or any other right it may have under the Contract.

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be

deemed to have been completed on the expiry of the guarantee period as provided for under the clause

entitled ‘Guarantee’ in this section of the Volume-I.

9.2 The period of the contract shall be for 02 years. The period further one year can be

extended on mutual agreed terms as per same rates, terms and conditions.

However, in case of poor services provided by the contractor, SE (TR) Palanpur

shall be empowered to terminate the contract after one year.

9.3 Agency finalized under ARC has to carry out work into nearby circle in case

B. GUARANTEES & LIABILITIES

10.0 TIME – THE ESSENCE OF CONTRACT

10.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner

without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to

be the essence of the Contract. The Contractor shall so organize his resources and perform his work as

to complete it not later than the date agreed to.

10.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate

number of activities covering various key phases of the work such as design, procurement,

manufacturing, shipment and field erection activities within seven (7) days of the date of LOI.

10.3 The above bar chart shall be compatible with the Owner’s computer environment and furnished to the

Owner on such media as may be desired by the Owner.

11.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given

by the respective construction sub division unless otherwise provided in LOI.

12.0 PENALTY FOR DELAY

The time limit allowed for carrying out the work as entered in the tender shall strictly observed by the

contractor and shall be reckoned from the date on which the order to commerce the work is given to

the contractor .The work shall throughout the stipulated period of contract the proceeds with due

diligence (time being deemed to be essence of contract ) and for delay, the contract shall pay

compensation ,an amount equal to half percent per one week for the contract amount of work or such

smaller amount as per the decision of the competent authority of the GETCO plus GST as applicable.

However, the total amount of compensation to be paid by the contractor, under the provision of the

However, the total amount of compensation to be paid by the contractor, under the provision of the

clauses shall not exceed 10 percent (Plus GST) of the amount of contract value ad decided by the

competent authority of the GETCO. The penalty will be invariably deducted from the bills of the

contract and no refund will be given unless the competent authorities approves the reduction the

reason the delay attributable to GETCO as well as to party will be brought out clearly while putting the

proposal for waiver reduction in penalty

13.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss

or damages, repairs or adjustment may be made by the Engineer or a third party chosen by the

Engineer without advance notice to the Contractor and the cost of such work shall be paid by the

Contractor. In the event such action is taken by the Engineer, the Contractor will be notified promptly

and he shall assist wherever possible in making necessary corrections. This shall not relieve the

Contractor of his liabilities under the terms and conditions of the Contract.

13.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the

provision of this clause shall apply to portion of the works so rectified or corrected until the expiry of

six (6) months from the date of such rectification or correction. If any defects are not rectified within a

reasonable time, the Engineer may proceed to do the work at the Contractor’s risk and cost but

without prejudice to any other rights which the Owner may have against the Contractor in respect of

13.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of

such rectification or correction.

13.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations

under this clause.

14.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the

Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be responsible

for payment of all Indian duties, levies and taxes lawfully assessed against the Contractor for his

personal income & property only.

15.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for

the failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants

or things under the Contract, or for damage or injury caused by the alleged omission or negligence on

the part of the Contractor, his agents, representatives or his Sub-Contractors, or in connection with

any claim based on lawful demands of Sub-Contractors, workmen, suppliers or employees, the

Contractor shall in all such cases indemnify and keep the Owner, and the Engineer and/or his

representative, harmless from all losses, damages, expenses or decrees arising of such action.

16.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor

from all his liabilities under the Contract. Such final payment shall be made only at the end of the

Guarantee/Warranty period or after finalization of material account and final bill and till such time as

the Contractual liabilities and responsibilities of the Contractor, shall prevail. All other payments

made under the Contract shall be treated as on-account payments.

17.0 ENGINEER’S DECISION

17.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a

decision thereon.

17.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days

after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

17.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent

to the right to request arbitration. It is the intent of the Agreement that there shall be no delay in the

execution of the works and the decision of the Engineer as rendered shall be promptly observed.

18.0 POWER TO VARY OR OMIT WORK

18.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred

to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers

subject to the provisions hereinafter contained, from time to time during the execution of the

Contract, by notice in writing to instruct the Contractor to make such variation without prejudice to

the Contract. The Contractor shall carry out such variation and be bound by the same conditions as

far as applicable as though the said variations occurred in the Contract Documents. If any suggested

variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the

Engineer shall decide forthwith whether or not, the same shall be carried out and if the Engineer

confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an

extent as may be mutually agreed. Any agreed difference in cost occasioned by any such variation

shall be added to or deducted from the Contract Price as the case may be.

18.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials

are already prepared or any design, drawings or pattern made or work done as per the contract

requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

18.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement

of carrying out the alterations or additional or substituted work which either then or later on, will in

the opinion of the Contractor, involve a claim for additional payment, the Contractor shall

immediately and in no case later than thirty (30) days, after receipt of the instructions aforesaid and

before carrying out the instructions, advise the Engineer to that effect. But the Engineer shall not

become liable for payment of any charges in respect of any such variations, unless the instructions for

the performance of the same shall be confirmed in writing by the Engineer.

18.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing,

so to the extent of any change in the price, before the Contractor proceeds with the change.

18.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

18.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to

instruct the Contractor, in writing, during the execution of the Contract to vary the quantities of the

items or groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in

section GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the same

conditions as though the said variations occurred in the Contract Documents. However, the Contract

Price shall be adjusted at the rates and the prices provided for the original quantities in the Contract.

19.0 CHANGE OF QUANTITY

19.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to a percentage of

the Contract price as specified in the Special Conditions of Contract.

19.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above. The base unit rates, as identified in the Contract shall however

remain constant during the currency of the Contract, except as provided for in Clause 33.0 below. In

case the unit rates are not available for the change in quantity, the same shall be subjected to mutual

20.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers

and freely exchange with them such technical information as is necessary to obtain the most efficient

and economical design and to avoid unnecessary duplication of efforts. The Engineer shall be

provided with three copies of all correspondence addressed by the Contractor to other Contractors

and Consulting Engineers of the Owner in respect of such exchange of technical information, wherever

21.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor

any order by the Owner or the Engineer for payment of money or any payment for or acceptance of,

the whole or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any

possession taken by the Engineer shall operate as a waiver of any provision of the Contract, or of any

power herein reserved to the Owner or any right to damages herein provided nor shall any waiver of

any breach in the Contract be held to be a waiver of any other or subsequent breach.

22.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any

extension of time for execution of the Works granted by the Engineer shall affect or prejudice the

rights of the Owner against the Contractor or relieve the Contractor of his obligation for the due

performance of the Contract, or be interpreted as approval of the Works done or of the equipment

furnished and no certificate shall create liability for the Owner to pay for alterations, amendments,

variations or additional works not ordered, in writing , by the Engineer or discharge the liability of the

Contractor for the payment of damages whether due, ascertained, or certified or not or any sum

against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the

Owner against the Contractor.

23.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own

cost submit periodic progress reports as may be reasonably required by the Engineer with such

materials as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be in

the form and size as may be required by the Engineer.

24.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and

erected by the Contractor, the Engineer shall issue to the Contractor a Taking Over Certificate as a

proof of the final acceptance of the equipment. Such certificate shall not unreasonably be withheld

nor will the Engineer delay the issuance thereof on account of minor omissions or defects which do

not affect the commercial operation and/or cause any serious risk to the equipment. Such certificate

shall not relieve the Contractor of any of his obligations which otherwise survive, by the terms and

conditions of the Contract after issue of such certificate.

25.1 The payment to the Contractor for the performance of the works under the Contract will be made by

the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfillment by the Contractor of all his liabilities under the Contract.

26.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

27.0 Payment Schedule

27.1 Application for Payment

27.2 The Contractor shall submit application for the payment in the prescribed Performa of the Owner.

Performa for application for payment will be as prescribed.

28.1 Each such application shall state the amount claimed and shall set forth in detail, in the order of the

Payment Schedule, particulars of the Works including the Works executed at Site and of the

equipment shipped/brought on to the site pursuant to the Contract upto the date mentioned in the

application and for the period covered since the last preceding certificate, if any.

28.2 Every interim payment certificate shall certify the Contract value of the Works executed upto the date

mentioned in the application for the payment certificate, provided that no sum shall be included in

any interim payment certificate in respect of the works that, according to the decision of the Engineer,

does not comply with the Contract.

28.3 Mode of Payment

28.4 Payment made by GETCO through RTGS only directly to Owner’s Bank or directly to the Contractor

Bank account as per the payment schedule.

28.5 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland

transportation (including port handling), insurance and the erection portion of the Works shall be

made direct to the Contractor by the Owner.

28.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after

signing the Contract Agreement. The payments linked with the dispatch of materials shall only be

made after production of all dispatch documents as specified in the relevant Contract conditions

which will interiliac include the Material Inspection Clearance Certificate issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

29.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. The Owner to the

Contractor shall bill all such claims regularly as and when they fall due. Such bills shall be supported by

appropriate and certified vouchers or explanations, to enable the Contractor to properly identify such

claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period, the Owner may then

deduct the amount, from any monies due or becoming due by him to the Contractor under the

Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

30.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all

perils detailed herein. The form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the Owner. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all time during the period

of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of

any of his contractual responsibilities and obligations. The insurance covers to be taken by the

Contractor shall be in the joint name of the Owner and the Contractor. The Contractor shall, however,

be authorized to deal directly with Insurance Company or Companies and shall be responsible in

regard to maintenance of all insurance covers. Further the insurance should be in freely convertible

30.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into

satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss by way of repairs and/or

replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The Contractor shall provide

the Owner with copy of all insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the Owner immediately after such

insurance coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such documents and ensure

revalidation, renewal etc., as may be necessary well in time.

30.3 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in

transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

30.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account

and will be included in Contract Price, However, the Owner may from time to time, during the

pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in

such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract

price to the extent of reduced premia amount. The Contractor, while arranging the insurance shall

ensure to obtain all discounts on premia, which may be available for higher volume or for reason of

financing arrangement of the project.

30.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

30.6 Special Conditions of Contract details out the various insurance liabilities.

31.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined else where in the Bid document.

32.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

32.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner

or his authorized agents, then the Contractor shall be given due extension of time for the completion

of the Works, to the extent such omission on the part of the Owner has caused delay in the

Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be

32.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost. The Owner shall examine the justification for such a

request for claim and if satisfied, the extent of compensation shall be mutually agreed depending

upon the circumstances at the time of such an occurrence.

33.0 FORCE MAJEURE

33.1 Force major is herein defined as any cause which is beyond the control of the Contractor or the Owner

as the case may be, which they could not foresee or with a reasonable amount of diligence could not

have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the

other in writing of such causes.

33.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from

any force major cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed due to

34.0 SUSPENSION OF WORK

34.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the

Works without invalidating the provisions of the Contract. Orders for suspension or reinstatement of

the Works will be issued by the Engineer to the Contractor in writing. The time for completion of the

works will be extended for a period equal to duration of the suspension.

34.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the

works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the

Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to some

default on the part of the Contractor or his Sub-Contractor.

35.0 CONTRACTOR`S DE FAULT

35.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse

or neglect to comply with any reasonable order given to him, in writing by the Engineer in connection

with the works or shall contravene the provisions of the Contract, the Owner may give notice in

writing to the Contractor to make good the failure, neglect or contravention complained of. Should

the Contractor fail to comply with the notice within thirty (30) days from the date of serving the

notice, then and in such case the Owner shall be at liberty to employ other workmen and forthwith

execute such part of the works as the Contractor may have neglected to do or if the Owner shall think

fit, without prejudice to any other right he may have under the Contract to take the work wholly or in

part out of the Contractor’s hands and re-contract with any other person or persons to complete the

works or any part thereof and in that event the Owner shall have free use of all Contractor’s

equipment that may have been at the time on the Site in connection with the works without being

responsible to the Contractor for fair wear and tear thereof and to the exclusion of any right of the

Contractor over the same, and the Owner shall be entitled to retain and apply any balance which may

otherwise be due on the Contract by him to the Contractor, or such part thereof as may be necessary,

to the payment of the cost of executing the said part of the Works or of completing the Works as the

case may be. If the cost of completing of works or executing part thereof as aforesaid shall exceed the

balance due to the Contractor shall pay such excess. Such payment of excess amount shall be

independent of the liquidated damages for delay which the Contractor shall have to pay if the

completion of works is delayed.

35.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay

liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

35.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time

thereof. The Contract Performance Guarantee shall be valid for the full value and for the full period of

the Contract including guarantee period.

36.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

36.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event

give fifteen (15) days notice in writing to the Contractor of his decision to do so.

36.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to

the extent they are related to the work terminated and terms satisfactory to the Owner, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist Owner in

maintenance, protection, and disposition of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

36.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless the Owner is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying out

and completing the Contract the Owner shall be entitled to cancel the Contract as to its incomplete

part without being in any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the Owner that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be final

and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or

the surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

37.0 FRUSTRATION OF CONTRACT

37.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance

portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

37.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason

of willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties

hereto shall be relieved from carrying out further obligations under the Contract treating it as

frustration of the Contract.

37.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done

on quantum merit_ basis, which shall be determined by mutual agreement between the parties.

38.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor

or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their

behalf in relation to the obtaining or to the execution of this or any other Contract with the Owner,

shall in addition to any criminal liability which it may incur, subject the Contractor to the cancellation

of this and all other Contracts and also to payment of any loss or damage to the Owner resulting from

any cancellation. The Owner shall then be entitled to deduct the amount so payable from any monies

otherwise due to Contractor under the Contract.

RESOLUTION OF DISPUTES

39.0 SETTLEMENT OF DISPUTES

39.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

39.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the progress

of the Works or after its completion or whether before or after the termination, abandonment or

breach of the Contract, it shall, in the first place, be referred to and settled by the Engineer, who,

within a period of thirty (30) days after being requested by either party to do so, shall give written

notice of his decision to the Owner and the Contractor.

39.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by

the Contractor who shall proceed with the Works with all due diligence, whether he or the Owner

requires arbitration as hereinafter provided or not.

39.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

39.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with

any such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty

days, as the case may be, either party may require that the matters in dispute be referred to

arbitration as hereinafter provided.

40.0 ARBITRATION

40.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not become

final or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

40.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the Contractor

and the Owner and the third to be appointed as an umpire by both the arbitrators in accordance with

the Indian Arbitration Act. If either of the parties fails to appoint its arbitrator within sixty (60) days

after receipt of a notice from the other party invoking the Arbitration clause, the arbitrator appointed

by the party invoking the arbitration clause shall become the sole arbitrator to conduct the arbitration.

40.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act,

1940 or any statutory modification thereof. The venue of arbitration shall be Palanpur.

40.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time for making

the award. In the event of any of the aforesaid arbitrators dying, neglecting, resigning or being unable

to act for any reason, it will be lawful for the party concerned to nominate another arbitrator in place

of the outgoing arbitrator.

40.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party shall be

limited in the proceedings before such arbitrators to the evidence or arguments put before the

Engineer for the purpose of obtaining the said decision.

40.4 No decision given by the Engineer in accordance with the foregoing provisions shall disqualify him as

being called as a witness or giving evidence before the arbitrators on any matter whatsoever relevant

to the dispute or difference referred to the arbitrators as aforesaid.

40.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out

their respective obligations under the Contract.

41.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every one month, a statement covering payments claimed

and the payments received vis-à-vis the works executed, for reconciliation of accounts with the

Owner. The Contractor shall also prepare and submit a detailed account of Owner Issue materials

received and utilized by him for reconciliation purpose in a format to be discussed & finalized with the

Owner before the award of Contract.

• As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for

supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects and

• Contractor shall get registered under Welfare Cess Act before commencement of work. Office of the

Factory Inspector is authorized at present as a registering authority.

• GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary

evidence of payment.

• The contracts for which supply or part supply of material are in the scope of GETCO, then contractors

shall deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of

utilization. As this part of welfare cess is on GETCO account, the same shall be reimbursed to the

contractor on receipt of request letter along with documentary evidence of payment. For calculation of

welfare cess on supply part, valuation as per MR shall be taken and informed to the contractor for

payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit

the documentary evidence to the concern office.

• Before release of payment of first R.A. Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A. Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of

payment of welfare cess of previous R.A. Bill as well as of this final bill.

• If the R.A. Bill happens to be first and final bill, then before release of payment, contractor has to

submit documentary evidence of registration under Welfare Cess Act and evidence of payment of

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities.

Note: welfare tax shall be reimbursed on production of proof of such payments made by the contractor to

the appropriate department.

DETAILS TO BE FURNISHED BY THE TENDERER.

Details required to be furnished by the Tenderers by writing Yes/No against each item.

1) Whether the Tenders submitted is on item rate basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called for. Yes / No

3) Whether the tender is submitted by Registered Post. Yes / No

4) Whether all pages of Tender Specifications are sealed and signed by the Contractor. Yes / No

5) a) Whether the Tenderer is registered with GETCO. Yes / No

b) In case of Yes in above, please furnish following details:- Yes / No

i) Registration Letter No. & Date:-

ii) Class of Registration

c) Whether Tenderer is having PF Code No. Yes / No

6) a) Whether EMD Paid. Yes / No

b) In case of Yes, Please furnish details Yes / No

7) Whether following documents of Section-E-IV Part B are submitted.

a) Human Resources Details Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed Yes / No

d) Financial capability Yes / No

e) Latest Income-Tax certificate Yes / No

f) Bank Guarantee (For E.M.D., if applicable) Yes / No

g) Company’s Article Of Association. Yes / No

h) Details Of Partners/Directors. Yes / No

i) B R /P A Authorized Person. Yes / No

j) Power Of Attorney of Consortium Members. Yes / No

The Tenderer should have to submit with Tender on letter pad along with attested copies of the

certificate of (1) PAN No. (2) Registration from GETCO (3) Latest Solvency Certificate from Schedule

Bank / Revenue Bank, (4) Partnership deed, (5) Latest Registration Certificate for provident fund of

Employees / Labors and P.F. Code No. and its latest receipt, (6) Experience Certificate (7) Payment of

Tender Fee & EMD through NEFT/RTGS/ONLINE (8) GST registration proof & (9) Copy of work order

of such type of work carried out.

The GETCO reserves the rights to reject any or all tenders or accept any tender without assigning any

reason thereof.

Qualification Requirement

1 Registration: Bidder quoting for the bid shall have registration in appropriate class with

GETCO/Central/State Government/ Railway/Semi. Govt. Organizations or Road transport

2 Experience: Bidder should have experience of similar work under with GETCO & OR any

central/state body or any private company preferable within last 3 years. Attested Xerox copy

of work orders executed from GETCO/State Govt./ Railway or other semi Govt. Authority with

satisfactory completion certificate from respective department should be submitted.

3. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of

minimum 20 % of the estimated cost shown in the tender.

4 Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

5 Profit & Loss Account Statement: The Bidder should submit certified Xerox audited copy of the

Balance sheet with profit and loss account of last three Years.

6 Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the

bid documents in case of partnership firm & self affidavit for proprietorship firm. All such

documents shall have to be NOTARISED

7. I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their firm.

8. GST registration: The bidders should submit the certified copy of

GST registration.

Signature of Contractor Superintending Engineer (TR)

GETCO, CO, Palanpur

SPECIAL INSTRUCTION TO THE TENDERER.

1. Tenders shall have to be down loaded in two parts.

(1) Technical and Commercial bid. (2) Price Bid submitted On line.

The Technical bids shall be submitted in separate envelopes to be sealed in the one envelope supplied

by the Company. The price bid of only those Tenderers will be opened who are considered technically

2. The tenders will have to be down loaded two copies of blank Tender on payment of Tender fees

(non refundable) as per Tender Notice. However, additional copies of Tender Specification can also be

had on payment as per the Tender Specification.

3. The tenderers shall have to return the Tender duly filled in two separate envelope kept in a

printed cover given by the Company without any additions/ alterations & duly signed page by page.

The Tenderers are forbidden from furnishing their own printed/ typed commercial and other

terms and conditions.

4. All commercial terms and conditions except rates shall be indicated in the technical &

commercial bid only.

5. The Tenderers shall specifically note that the Tenders are invited on percentage basis only.

6. The Tenderers shall specifically note that the quantities mentioned in the Tender are likely to

vary as per the actual requirement. As such, the successful tenderer shall have to execute the work at

the same order rates for the changed quantities, if any, without any extra compensation whatsoever.

7. The Tenderers shall have to submit 1 copies of bidding schedule forming a part of price bid as

called for in the Tender Specifications for distribution at the time of opening to other participant

8. The tenderers will ensure submission of the Tenders duly filled in before the due date and time.

9. The price bid of those tenderers shall only be opened at the time and date to be informed by

S.E.(TR), Palanpur which are found technically acceptable and satisfying the requisite qualification &

GENERAL CONDITION FOR “ANNUAL TRANSPORTATION OF H-FRAME Girder 150X150X13 mtr

long/Tower structure and substation equipment from any GETCO store destination, Gujarat to any

sub-stations/store locations/site locations under Various Division office of Palanpur circle including

loading, unloading and stacking under Palanpur TR circle

1. The work should be carried out according to the specification and as per instructions and

programmed laid out by the Superintending Engineer-in-charge of the work.

2. The tenders shall remain open for acceptance at least for a period of Six Months, from the date

of opening of tenders.

3. The Gujarat Energy Transmission Corporation Limited does not bind itself to accept the lowest

or any tender. The Superintending Engineer (TR), Palanpur reserves the right to reject any or all

tender without signing any reasons whatsoever.

4. The contractor should employee as Supervisor with sufficient qualification and experience who

could supervise the execution of work thought. He should always remain in contact to executing

5. The work should be commenced immediately from the date of receipt of instructions from

office and should be completed within thereafter.

6. As regard damage the materials, equipment and worker of the contractor, he himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN” compensation

act of any other statutory provisions, the same will have to be paid by the contractor direct. If

he thinks fit he may take necessary insurance cover, at his cost.

7. Security deposit: - The contractor will have to pay the Security Deposit at 5% of the order

value on placing the order 5% will have to paid in demand draft in favor of ‘GUJARAT ENERGY

TRANSMISSION CORPORATION LTD’ within 7 days from the date of the issue of LOI.

8. The tenderer includes all minor accessories and items of work which hay not have been

specifically mentioned in the specification schedule etc. but are essential for completion of

work. The contractor will not be eligible for any extra payment in respect of such minor

accessories and items of work.

9. The time allowed for completion the work is ANNUAL from the date of the commencement of

the work, failing which the penalty ½% per week or part thereof on delayed portion of work

and / or supply value subject to ceiling of 10% of the total contract value will be imposed.

10. Tenderer should be qualified only who have P. F. Registration, GST Registration, & Work

11. GST will be paid as per prevailing norms on production of GST registration. And against

production of payment proof. Please see guideline attached.

12. No higher rate of revised rate will be applicable for the work, if work is held up/ closed due to

whatever so reasons.

13. In case of any dispute/ doubt, the decision of Superintending Engineer (TR), GETCO, Palanpur

shall be unchallengeable, final and binding to the contractor.

14. The quantum of the work as mention in estimate/ schedule –‘B’ is tentative and it can be very

differ as per site condition. The payment shall be made only on actual work executed or order

quantity, which ever is less.

15. The tenderer will be abiding by and fulfill all the terms and provisions of the “Tender &

Contract” for works as applicable and incase of any default there to the GETCO shall for fit the

S.D. or any other action as may be decided by Superintending Engineer (TR), GETCO, Palanpur.

16. The time limit for the work may be reduced and contractor should make all his efforts to

complete the work within stipulated time limit as may be given by the Engineer in charge

depending upon emergency of work, GETCO reserves the right to reduce the time limit without

giving any notice.

17. The contractor has to remain in daily contact with Engineer in charge of work who shall issue

detailed instruction for the commencement of the work.

18. Contractor will abide by and fulfill all the terms and conditions and general terms and condition

of the contract for works available in the office.

19. All other general terms and conditions as prevailing in the GETCO shall be applicable to the

20. The cost of damages, if any will be recovered from the Contractor’s bill. The assessment of

which will be done by filed Engineer at his sole discretion and his decision shall be binding to

the contractor and shall be considered as final and unchallengeable.

21. The contractor will have to give indemnity bond to GETCO against any possible claim of

compensation for damage to contractor’s equipments or staff or any of third parties during the

execution of work.

22. The contractor will have to complete entire job as per directive and instruction of Engineer in

charge. If he fails to do so entire work will be carried out at contractor’s risk and cost.

23. The tender shall be issued to only the experience and contractor who has completed such job of

similar nature and magnitude satisfactorily in time. However, issuance of blank tender, will does

not qualifies the tenderer to offer the bid.

24. Tender offer without payment of EMD required certificate, documents, bar chart list of tools,

tackles, equipments etc. required for execution of job will be out rightly rejected without

assigning any reason thereof and decision of Superintending Engineer (TR), Palanpur will be

final and unchallengeable.

25. The Contractor will be governed by The GETCO’s general conditions of works contract. The

Booklet will be available in the concerned office in any working days. In the event of placing

order, the contractor will have to sign this booklet along with other document and agreement.

All the usual terms and conditions of the GETCO, through the same might have not been

mentioned in this specification or contractor booklet will applicable to this contract, and the

decision of the Superintending Engineer shall be binding on the contractor.

26. GETCO shall deduct the Income-Tax and other taxes as per prevailing rules from each and every

27. The contractor shall not refuse to execute the work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer in charge.

28. The contractor has to carry out all the works in accordance with revised and latest provision

under I.E. Rules Act made there under and as per instruction of Engineer in charge.

29. No subcontractor, Power of Attorney shall be allowed.

30. No part rate or reduced rate shall be allowed in final bill.

31. The undersign reserve rights to reject any or all the tenders without assigning any reasons

thereof. Issuance of blank tender does not automatically qualify the tenderers for award.

32. The contractor has to follow all labour laws, safety rules and regulations. The GETCO does not

take any responsibility in case of accident or injury to the workers. The safety/ security of men,

materials and equipments shall be sole responsibility of the contractor.

33. The compliances of all Central/ State Govt. rules, safety and insurance rules etc. and that of

local body, is a must condition for the agency.

34. The bidder shall specifically note that GETCO will not pay any extra amount towards any type of

claim except for the description indicated in Schedule – ‘B’. The party has to carry out all other/

additional required activities/ works as directed by Engineer in charge which is not mentioned

in Schedule but required to be completed as per site condition and for this work no extra

payment shall be made by GETCO.

35. The contractor will be responsible for the loss, distribution of deterioration of the materials,

stores or articles supplied to him by the GETCO, even if such a loss distribution or deterioration

has occurred under any circumstances whatsoever beyond his control as if the materials, stores

or articles so supplied were his property.

36. The contractor shall co-operate with the GETCO in recording measurement etc as expeditiously

as possible and he shall fulfill all the requirements which are necessary to finalize the accounts

on the basis of its records and pay him such amount as if found due to him together with the

amount of security deposit. If any remaining payable to him after deduction, there from the

amount due by him to the GETCO. The GETCO shall not entertain further claim from thereafter.

37. The competent authority can delete any item in schedule of the tender, if he feel that the rate

quoted by the contractor for that item is abnormally high when compared to the estimated

38. The contractor shall not refuse to execute this work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer in charge.

• Goods & Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra

on a given taxable goods and/or services within the original contractual delivery period. The

amount and% of GST and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST(Compensation

to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related

ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not

claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect

of such GST and Cess, is claimed by you, it will be immediately passed on to the COMPANY, without

COMPANY making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is

not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which

should be clearly indicated in the price bid. COMPANY may at its discretion consider such offer with

presumption of highest applicable rate of GST/Cess prevailing when the price quoted is inclusive of GST

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of

the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of GST

(later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along with interest needs

to be passed by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of

15% per annum if GST charged is not paid / short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to inclusion of any

other additional item of their inputs / input services under the ambit of the Input Tax Credit provisions

under the GST Act, subsequent to the date of submission of the offer, the same should be passed on to

COMPANY and you should inform such changes to COMPANY from time to time.

Goods and Service Tax Compliances (GST):

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the work executed will

be subject to CGST Act, SGST Act, IGST Act, UTGST Act its rules, regulations and notifications, circulars

issued and in force time to time by Government and M/s. GETCO. Contractors are required to clarify the

product and services related HSN codes and SAC codes respectively. GETCO reserve right of re-classify,

in case of mis-classification of goods and/or service (HSN/SAC codes)

Sec. 171 of CGST/SGST Act contains provisions related to anti-profiteering. On the basis of same on

introduction of GST, the Vendor should pass on the tax benefit/savings, if any, on account of tax credits

or lowering of tax rates to us by way of adjustment in the contract price. Non-compliance of the same

may lead to levy of penalty by Government.

Contractor required to submit the invoice as per the standard formats/contents of GST laws including

invoice ruling. GST will be reimbursed subject to proper/ valid matching of transactions/invoices on

GSTN (GST network).

The contractor is abiding by the all rules and regulations of corporation and amendments, which may

publish subsequently for compliance by field offices with respect to GST Laws.

• GST TDS will be deducted as per GST TDS Rules.

• As per GETCO Circular no. GM (F&A)/WELFARE CESS/3554 dtd.3.12.2012, Contractor has to

pay welfare Cess as per prevailing rate of 1% of Actual cost of project work & same shall be

reimbursed to Contractor on production of documentary evidence of payment.

• Statutory Variations:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable

or in the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to

suppliers offer if it takes place within the original contractual delivery date will be to

COMPANY’s account subject to the claim being supported by documentary evidence. However,

if any decrease takes place after the contractual delivery date, the advantage will have to be

passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

Specific Conditions For The Work.

SCOPE OF WORK: -

Bi-Annual Rate contract “transportation of S/S equipment & line materials and Loading –

Unloading of S/S equipment & line materials from various destinations to any sub-

stations/store locations/site locations under Various Division office of Palanpur Circle”. No

charge will be given for empty trip.

GENERAL TERMS & CONDITIONS: -

03. Contractor will be fully & solely responsible for any shortage, damage, leakage to equipments, it’s

accessories that may occur, during dragging, loading, and unloading up to the destination in store

04. Work completion certificate to that effect must be taken from engineer-in-charge after

Completion of whole job and should be attached with the bill produced in triplicate.

05. The cost of damage, shortages breakages will be recovered from the contractor’s bill. The

Assessment of which will be done by Filed Engineer at his sole discretion and his decision

shall be binding to the contractor and shall be considered as final and un-challengeable.

06. The company will no be responsible for any accident injuries etc. to the contractor’s

labour or any disability to those persons during execution of whole job. Any damage to the

contractor’s equipments during executions work will be liability of the contractor.

07. Contractor will have to give indemnity bond to GETCO against any possible claim of compensation

for damage to contractor’s equipments or staff or any other third party during the execution of

work and whole job. If by any reasons, Company is called upon the pay any such claim or

compensation, the same will be recovered from the contractor’s bill any where pending with

GETCO even any later date.

08. For starting above work the contractor will be informed in advance, so as to keep ready skilled

labours, Crain of suitable capacity, Tools, Tackles and other required materials. The company will

not be in any case responsible for any delay in dragging loading/ unloading and stacking the

material in store. No extra charges for any short of delay will be paid to the contractor. All extra

charges incurred will have to be born by the contractor. In any case Company will have to execute

the job, it will be solely done at contractor’s risk and cost, and all penalty above extra additional

expenditure as per Company’s rules will be levied upon and all pending bills deposits etc will be

forfeited reserving the right of the Company recover balance dues by ways to deemed fit.

09. No crane nor any facilities will be provided by the Company at loading places contractor will

arrange for all the arrangement for completion of the jobs.

10. Contractor will have to complete entire job as per directions, if he fails, to do so, entire work will

be carried out at contractor’s risk and cost. Due intimation for the starting the job will be given by

11. Where necessary, arrangement for smooth road at diversion will have to be arranged by the

13. On completion of the work the bill shall be submitted in triplicate to the concerned field officer.

14. Contractor will be solely and fully responsible to any accident damage either to private or public

properties and human being during the time of execution of job.

15. In case of Crain to be provided, the contractor will have to arrange for all permits, such as road

permit from RTO, PWD or other authorities of Gujarat State for movement of his trailer/ truck

etc. Contractor has to comply all updated RTO safety rules, Railway Laws, R&B Deptt. Laws etc

and has bear all such clearing permission/ insurance and all other incidental charges required

thereof. The contractor shall have to furnish attested Xerox copies of the documents for

20. The contractor shall be fully responsible for safe loading, unloading and stacking of the

consignment. In case of any damage to the consignment, the contractor shall be responsible for

making good, the loss sustained, in terms and replacement, repairs etc as may be required by the

Company for putting the consignment in right order of use.

21. Any other items, activities which is not included in the schedule but required for said works

should be carried out by the contractor without any extra charges.

23. The company will be entitled to deduct directly from the bills to be paid to the contractor any sub

of sum payable by you and which sum/ sums the Company is required to pay as a principal

employer on account of your default in respect of all liabilities referred to in above clauses.

24. If the contractor will fail to arrange for sufficient capacity of Crain in time & due to this, any

revenue loss occurs, the same will have to be born by the contractor.

26. Contractor will have to submit the following documents along with the tender paper:

a) Latest Solvency certificate up to 20% of estimated cost.

b) Experience certificate of such of job carried out and list of tools, tackles, available for the

execution of work.

27. The tender shall be issued only to those experience and reputed contractor who has completed

such job of similar nature and magnitude satisfactorily right in time. However, issuance of tender

documents will be not qualifying the tenderers to bid the offer. Adequate capacity of the trailer is

an essential condition.

28. The Annual rate contract mentioned in the schedule “B” of the tender will be valid up to Annual

or the order amount whichever is earlier.

29. The successful contractor has to furnish name, address and telephone number of local

representative in their offer.

30. The Engineer in charge of Const Division office Deesa under Palanpur Tr. Circle has to contact on

phone for arranging trip, failing which the work shall be executed through other agency at your

32. The authorized/ responsible representative must have to remain present with the Crain till the

safe work of the materials. In no case the loaded truck should be left ideal by him and it will be

your sole responsibility for any shortage/ damage to the tower materials during execution of the

33. The contractor has to fully co-operate the employees of the GETCO during execution of the work

order at either of the destination places without any excuse. Difficulty of any nature must be

brought to the notice of the engineer-in-charge.

35. The contractor has to load/ unload/ stack the material only as per direction of the authorized

Representative of the GETCO or engineer-in-charge.

36. The contractor has to maintain the rules and regulation of the respective store for loading/ unloading of t

39. The tenderer has to give local address (Deesa) along with the name of local representative and

phone number, so as to commence the work immediately within 24 hours. The offer received

without local address and contact telephone number shall be rejected out-rightly without

assigning any reason thereof.

40. Any dispute arising out of these tender documents will be subject to Palanpur jurisdiction.

41. Time limit for the above work contract can be extended for further period of six months with the

consent of contractor by the undersigned with same rates, terms & conditions.

43. Contractor has to provide required vehicles at a time as per the instruction of EIC.

TERMS & CONDITIONS REGARDING INDUSTRIAL

LAWS AND OTHER RELATED MATTERS

(1) Wages to be paid at time of payment etc. by the contractor.

(A) The contractor shall pay minimum prevailing rates per day or as may be specified hereafter or

rates fixed under the minimum wages Act. Whichever is higher. The wages or very contract

labour employed by him under this contact shall be paid by him before the expiry of 7th day of

the month in respective of which the wages are payable (i.e. wages of a month have to be paid

by him in the first week of the next month). The payment shall be disbursed in the presence of

management representative during the working hours in factory premises and the contractor

shall get the entries certified in the register of wages by the representative of the GETCO. Any

default will result in cancellation of contract forthwith or also the contractor shall be paid

punishable to the extent of Rs.100/- fine per each day.

(B) The contractor shall give his telephone number and address to the GETCO so that in case of

labour troubles etc. the contractor can be contacted. The contractor shall arrange to have his

office outside the factory premises and the contractor shall keep himself present throughout

the working hours.

(2) Labour Laws: -

(A) Person below the age of 18 years shall not be employed for the work.

(B) No. female worker shall be employed in the night shift between 7 p.m. to 6 a.m.

(C) Contractor shall maintain a valid labor license under the contract labour (Regulation and

Abolition) Act for employing necessary manpower to be required by him. In the absence of such

license the contract shall be liable to be terminated without assigning any reason thereof.

(D) The contractor shall at his own expenses comply with all labour laws and keep the GETCO

indemnified in respective thereof. Some of the major liabilities under various labour and

industrial laws which the contractor shall comply with are as under: -

(i) Payment of contribution by way of employer’s contribution towards provident fund, family

pension scheme, Deposit linked insurance scheme, Administrative charge etc. at the rates make

applicable from time to time by Government of Gujarat/Government of India or other statutory

(ii) Payment of deposit in respect of each contract labour at the rate as per admissible with the

office of commissioner of Labour as per the contract Labour (Regulation and abolition Act.).

(iii) License fee as prescribed under the contract labour (Regulation and abolition Act) and rules

framed there under depending upon the number of workmen employed by the contractor.

(iv) Paid leave facility and wages as per the provision of the factories Act at the rate of one day

for every 20 days of working.

(v) Identify cards as prescribed under the factories Act with photo at fix there to the same

identification. Liabilities as per industrial Disputes Act any payment to the contractor’s

employees arising out of any claim or disputes under the industrial Disputes Act, 1947 or any

other labour laws.

(vi) Payment of compensation in case accidental injury.

(vii) Maternity leave as per the provisions of the maternity Benefit Act. The above are some of

the major liabilities of the contractor in addition to other liabilities. Prescribed under the

various labour laws in force from time to time from statutory authorities like State

Government/ Government of India which the contractor shall have to comply with.

(3) Provident fund & Family pension Scheme: -

The contractor shall submit along with his bill (month wise) a statement regarding deduction

against employee’s provident fund and family pension scheme in respective of each concerned

employee, provident fund and family pension scheme at the rate at admissible (or at the rate

made applicable by the Government from time to time) of the wages. The contractor’s

contribution and his worker’s contribution towards provident fund and family pension scheme

shall be deposited by the contractor with regional Provident Fund Commissioner, Ahmedabad.

(4) Deposit Linked Insurance Scheme: -

The contractor shall have to deposit ½ % of the wage in respect of employees who is a member

of the Provident Fund as the contribution to the deposit.

Linked insurance Scheme with Regional Provident Fund Commissioner, Ahmedabad.

(5) Administrative Charges: -

Administrative charges for maintaining provident fund A/C shall be deposited by the contractor

with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

(6) Paid Leave Facility: -

Paid leave facility at the rate of one day for every twenty days worked by the contract labour

shall be provided by the contractor to his workers. He shall maintain leave Records/leave cards

for individual laborer which shall be duly verified and approved/certified by the authorized

officer of the GETCO.

(7) Workmen’s compensation fund & Employer’s Liability Insurance: -

The contractor shall cover all his employees under workmen’s compensation fund and under

the liability insurance.

(8) The contractor shall employ adequate number of experienced staff at site for dial supervision

and for maintenance of various register and records required under the law and contract No.

payment for supervision shall be admissible.

(9) Contractor to Identify the GETCO: -

The contractor shall indemnify the GETCO and every member officer and employees of the

GETCO also, engineering in charge and his staff against all actions, proceeding, claims demands,

costs and expenses which may be made against the GETCO or Government for in respective of

performance of his obligation under the contract documents. The GETCO shall not liable for or

in respective of or in consequence of any accident or injury to any workman or other person in

the employment of the contractor or his sub-contractor and the contractor shall indemnify and

keep indemnified the GETCO against all such damage and compensation and against all claims,

demands, proceedings costs, charges and expenses whatever in respective thereof in relation

(10) Workmen’s compensation and employer’s liability insurance: -

Insurance shall be affected for the entire contractor’s employee engaged in the performance of

this contract. If any of the work is subject the contractor shall require the sub-contractor to

provide workmen’s compensation and employer’s liability insurance for the latter’s employees

unless such employees are covered under the contractor’s insurance.

(11) The GETCO reserves the right to terminate this rate contract at any time during its tendency

without giving notice of termination or any reasons thereof.

(12) The GETCO will be entitled to deduct directly from the bills, to be paid to the contractor any

sum or payable by you and which sum/sums the GETCO is required to pay as principal employer

on account of your default in respect of all liabilities referred to in above clauses.

(13) The contractor will be required to produce a solvency certificate for an amount as decided by

Superintending Engineer and also to produce his Income-Tax clearance certificate.

CONTRACT AGREEMENT (to be submit after Awarding of Contract)

(Non judicial stamp paper of Rs. 300/-)

This agreement is made at Palanpur, the _________________day of __________in the Christian year

Two Thousand Twenty between

“THE CONTRACTOR” which expression shall unless excluded by or repugnant to context include its

successors or permitted assigns) of the one part and the Gujarat Energy Transmission Corporation

Limited, having their Corporate Office at -----------------------, (hereinafter called “Corporation” which

expression shall unless excluded by or repugnant to the context include its successors or assigns) of

the other part.

“WHEREAS” the aforesaid Corporation has accepted the tender of the aforesaid contractors for

_____________________________________________ as per Corporation’s Order No.

____________________________________ hereinafter called “The works” and more particularly

described enumerated or referred to in the specification, terms and conditions prescribed in the

order letter, covering letter arid other letters and schedule of price which for the purpose of

identification have been signed by Shri __________________________________________ on behalf

of the Contractors and by __________________________________________on behalf of the

Corporation, a list where of is made out in the schedule hereunder written and all of which said

documents are deemed to form part of this contract and included in the expression ‘The Works”

wherever herein used, upon the terms and subject to the conditions hereinafter mentioned. AND

WHEREAS THE GETCO has accepted the tender of the contractor for the work of

______________________________________________. of Gujarat State for the sum of

Rs.______________(Rupees_______________________________) upon the terms and subject to

the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND DECLARED THAT:

1. The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein or there from respectively or are reasonably necessary for the

completion of the works as mentioned and at the times, in the manner and subject to the terms

conditions and stipulations contained in this contract, and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid, the

Corporation doth hereby covenant with the contractor to pay all the sums of money as and when

they become due and payable to the contractors under the provisions of the contract. Such payment

to be made at such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated hereinbefore in this contract, are subject to and

without prejudice to the rights of the Corporation to enforce penalty for delays and / or any other

rights whatsoever including the right to reject and cancel on default or breach by the contractors of

the conditions and the covenants as stipulated in the general conditions, specifications, forms, or

tender schedule, drawing, etc. attached with Corporation’s Order

The contract value, extent of works / supply, completion / delivery dates, specifications and other

relevant matters may be altered by mutual agreement and if so altered shall not be deemed or

construed to mean or apply to affect or alter other terms and conditions of the contract and the

general conditions and the contract so altered or revised shall be and shall always be deemed to have

been subject to and without prejudice to said stipulation.

In witness whereof the parties hereto have set their hands and seals this day and month year first

Signed, Sealed and Delivered by

In the presence of, signature with names and

Signed, Sealed and Delivered by

for and on behalf of Gujarat Energy Transmission Corporation Limited,

In the presence of, signature with names and

(Non Judicial Stamp Paper of Rs. 300/-)

INDEMINITY BOND (To be submit after awarding of Contract)

KNOW ALL MEN BY THESE PRESENTS that we, M/S ___________________

_________________________ (hereinafter called “the Contractor” which expression shall, where the

context so admits, include their heirs, executors, administrators and legal representatives, successors

and permitted assigns) are hereby held and firmly bind unto the Gujarat Energy Transmission

Corporation Ltd (hereinafter called “the GETCO” which expression shall, where the context so admits,

include its successors and assigns) to refund the full amount of materials supplied by the GETCO under

the terms and conditions of A/T No. ______________________________________________________

dated ________________ against any loss damage or deterioration of whatsoever nature occurs to

said materials supplied by the GETCO and which are in the custody of the contractor at their works site,

on behalf of the GETCO, at ____________ (name of line) _______________ and / or if any of the said

materials, when inspected by any officer authorized by the GETCO in this behalf, is found to be

damaged, lost, deteriorated in quality or quantity, the contractor hereby agrees to bind himself to

indemnity and at all times keep indemnified the GETCO against all loss, damage and deterioration to

the any material supplied by the GETCO during his custody and shall pay in cash on demand from the

GETCO within 30 days the market value of such materials which is lost, damaged or deteriorated in full

to the GETCO and shall also hereby authorize the GETCO to deduct the said sum from any sum due to

the contractor or any sum which may at any time become due to the contractor under the above

referred contract or any other contract entered into by the contractor with the GETCO.

AND WHEREAS the contractors do hereby agree to be responsible for the safe custody and protection

and preservation of the said materials against all risks, excluding war risks and against loss, damage and

deterioration of whatsoever nature in respect of the said materials while it remains in the custody and

possession of the contractor.

AND WHEREAS the said materials shall at all times be open for inspection by any officer authorized by

Now the conditions of the above written bond are such that the contractor shall pay the full amount

forthwith to the GETCO in the event of loss, damage or deterioration or whatsoever except due to

circumstances arising out of war in respect of the materials supplied by the GETCO and shall fully and

effectually indemnify and keep indemnified to the GETCO against such loss, damage and deterioration.

The contractor shall keep the said materials open at all times for inspection by the officers authorized

by the GETCO and produce at anytime when demanded.

THE WITNESS WHERE OF: We the

(Signature of contractor)

Here to signed at _____________This day _________________________

In the presence of

SAFETY CUM INDEMNITY BOND

(On Non-Judicial Stamp paper of value not less than Rs. 300.00)

KNOW ALL MEN BY THESE PRESENTS that we, _______ by this SAFETY CUM INDEMNITY BOND Executed

on this _____________ Day of _________ 2020. I/We Having Registered Office

_______________________________(herein after called “THECONTRACTOR” which expression shall

mean and includes my /our heirs, executors, administrators and legal representatives, successors and

permitted assigns) do hereby binds myself/ourselves and also our company/firms after having the

power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission

Corporation Limited (GETCO), Palanpur a State Transmission Utility under The Electricity Act,

having its registered office at Sardar Patel Vidyut Bhavan, Race course, Vadodara.( hereinafter called as

GETCO, which expression shall mean and include its legal representative, administrators assigns) has

agreed under the terms and conditions of the contract no.______ dated_______made between

__________ and ___________for the contract of the ____________value of Rs. __________ interalia

on production of Safety Cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the

extent of Rs.______ Rupees________only against any losses or damages, costs, charges and expenses

caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M work including work

carried out by outsourcing agency, failing to take proper care or not complying the guidelines given

hereunder as per Annexure-A and instructions which may be given from time to time during the

continuance of the contract and we further undertake to unconditionally pay the amount claimed by

the GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/have been awarded to execute the job/works under order no._____,

dated ______ for _________ issued by the GETCO after having observing necessary formalities, the

details of which is described in the order no.______ dated ______ and whereas the said job/works will

be /likely to be done in places covered under Employees’ State Insurance Act,1948 (ESI) and /or the

Workmen Compensation Act,1923 and /or other laws relating to the Labour Management and Welfare

Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to

execute this Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines

as per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has

been any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss,

damages, costs, charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of

the change in the constitution of the GETCO or for the extension of the time limit or for any other

We the CONTRACTOR further agrees to the given terms and conditions

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from

all claims, actions, proceedings and risk, damage danger to any person whether belonging or not

belonging to the. CONTRACTOR.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages

any proceedings in respect of any of its employee / workmen under the Workmen Compensation

Act or any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned

hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with

guidelines as per Annexure-A or terms and conditions / formalities within the meaning of

Employees’ State Insurance Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws

relating to the Labour Welfare for the time being in force, and also has not observed the safety

norms in accordance with the law prevailing at the place of work/job to the satisfaction of the

GETCO, the GETCO shall have the right to stop the execution of work/job and the period of such

stoppage shall not be taken into account for the calculation of the total period of completion of

work for which the CONTRACTOR is responsible to complete the work/job and it will be deemed

that discontinuance was due to default of the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any

such compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any

other reason, the GETCO shall have the right to recover the said amount from any amount

receivable by GETCO or any bank guarantee deposited or anything payable whether in connection

with this contract or other contract by the CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of

any guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum

Indemnity Bond, GETCO shall have right to terminate the contract of work issued to the

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of

agency or outsider due to negligence or non-compliance of GETCO safety norms then in addition

to the compensation and liability as per statutory requirement, contractor / agency is hereby

agreed to pay the penalty amount as given below:

Sr. No Amount of Contract in Rs. Penalty amount

1 Up to _1 Lac Rs.5000/-

2 Above1 Lac to _ 10 Lacs Rs.40000/-

4 100 Lacs 1.0 % of contract value

g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of

claims under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work is

performed or as per GETCO norms shall have the jurisdiction to decide the rights & liabilities of the

parties while adjudicating the matter of claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in

Writing on the Contractor’s application after the Contractor has discharged all his obligations under

the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO

under the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and

renewable thereof (Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in

addition to and not by way of limitation or substitution for any other guarantee, indemnities Hereto

before given to the GETCO by the CONTRACTOR and this indemnity does not Revoke or limit such

indemnities or guarantees. IN WITNESS WHEREOF the Parties hereto have executed this indenture

the day the year First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

OUR ENDEVOUR - Safety a habit

To create environment where Business Confidence is built through Best Business Practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the ultimate benefit of society the nation, safety guidelines are agreed upon by the agency as

Safety is our prime concern and zero accident is our goal. In order to prevent the accident, while

execution of works in indoor and outdoor systems of GETCO, the following guideline and preventive

measures are identified.

Indoor safety precaution Outdoor safety precaution

The method of work required T&P and The method of work required T&P and

manpower should be discussed between manpower should be discussed between

GETCO supervisor, contractor’s supervisor GETCO supervisor, contractor’s supervisor

and gang leaders. and gang leaders.

Prior to execution of work a joint survey Prior to execution of work a joint survey

must be conducted by GETCO supervisor must be conducted by GETCO supervisor,

and contractor’s supervisor for risk contractor’s supervisor and DISCOM line

assessment. man in order to identify the following:

Clearly identify the work location, to a. HT/LT line or tap line crossing under

distinguish between the equipment that each span of line of the work.

is dead and other equipment / part that b. Isolation point of each line crossing.

may be live. c. Each line crossing & isolation point

Disconnect equipment from supply. under each span must be discussed and

Protect against other live parts. noted in maintenance register with

Take special precautions when close to sketch.

bare conductors / Bus bar

Following safety guidelines are mandatory Contractor’s supervisor and GETCO

for all contractors operating in GETCO Supervisor must ensure all isolations

premises for Electrical, non-electrical & physically with adequate earthing

civil works. technically prior to give clearance to gang

1. The contractors must provide advance leader for taking up job.

planning of work to concerned in-charge While execution of stringing work, the

of substation in writing. identified line crossing must be isolated /

2. Before starting any work whether switch de-energized and written clearance should

yard, “permit to allow to work” must be be obtained from concerned DISCOM

taken from control room in-charge. supervisor.

3. Utilizing Electrical / non-electrical The isolation of Tap line must be physically

equipments, safety rules must be seen and verified by Contractor and GETCO

implemented. supervisor.

4. If the work is to be carried out on At D.O. fuse junction contractor’s person

Sunday or public holiday, the necessary should be posted to ensure that no person

permission must be taken in advance, restore D.O. supply while work is under

requesting in writing. execution

5. Unwanted person including children of Contractor’s supervisor must ensure that

labours will not be allowed at working concern officer take LCP for EHV line and

site/ in the switchyard and in the power line crossing.

prohibited area.

6. Any electrical work or electrical

connections to equipment for any other

work must be carried out by

certified/electrician/wiremen with adequate size

wire through MCB as per I.E. Rule.

- Live penal area / bus bar must be

isolated and sealed / bifurcated with

red colour tape for visible warning.

- Display Board must hang on LCP

- Transformer must be switched off

whenever and wherever contractor

and line workers are not satisfied

with isolation, earthing or any

equipment performance of GETCO, it

will be pointed out and work shall

begin only after resolution.

Contractor shall not take up job in

absence of GETCO authorized

person. All wire temporary

connection & material whenever

erection activity has any connection

and disconnection work of bus bar,

All workers / labour of contractor & All workers / labour of contractor &

supervisors must use personal protective supervisors must use personal protective

equipment (PPE) during the work like equipment (PPE) during the work like

gloves, safety belt, Safety shoes, Helmet, gloves, safety belt, Safety shoes, Helmet,

earthing rods, etc, duly approved by earthing rods, Live line detector etc, duly

GETCO. approved by GETCO.

The local earthing must be done at the The local earthing must be done at the place

place of work before execution of any work. of work before execution of any work.

11 kV breaker in panel must be switched Circuit breaker opening is not an isolation

off and racked out only after ensuring no and isolator on either side must be opened.

voltage in breaker and without door No work during rains and cloudy weather

opening. condition.

Transmission line activities.

1) Used of Voltage detector to ensure

2) Earthing at three point, local, left &

right side of bus bar / string bus.

3) Match line colour code with colour of

Local earthing of electrical equipments like

filter M/c, welding machine, testing kits etc.

Crane shall only be used for material

handling and erection. Working platform

shall only be used for work in switchyard

(ON STAMP PAPER OF RS 300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantee (PBG) towards Execution/supply Period and

Guarantee/Warranty Period as per commercial terms and conditions of Tender

We _____________(Name of the Bank and Address of the Branch Giving the Bank Guarantee) having our

registered office at ______________ (Address of Bank registered office) hereby Give this Bank Guarantee

No. _______________ date ___________and hereby agree Unequivocally and Unconditionally to pay

immediately on demand in writing from the Beneficiary Company _______________ (Name of Gujarat

Urja Vikas Nigam Ltd/ subsidiary Company) or any officer authorized by it in this behalf any amount up to

not exceeding Rs. ___________ (Amount of combined Performant Guarantees towards Execution /

supply Period and Guarantee/ Warranty period (Rupees _______________ (in words) to the said

____________ (GUVNL/ subsidiary Company) on behalf of M/s ________ who have entered into a

contract for the supply/ works specified below.

This agreement shall be valid and binding on this Bank Up to and inclusive of ___________ (Date of

validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution of

the Bank of the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alterations made

given conceded or agreed with or without our knowledge or consent, by or between parties to the said

within written contract . Notwithstanding anything contrary contained in any law for the time being in

force or banking practice this Guaranteed shall not be assignable transferable by the Beneficiary (i.e

GUVNL or Subsidiaries). Notice or invocation by any person such as assignee transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by

the beneficiary directly.

NOTWITHSTANDING anything contained herein before. Our liability under this guarantee is restricted to

Rs. ______________________ (Rupees _____________________only) our Guarantee shall remain in

force Until ___________________ (Date of validity of the Bank Guarantee). Unless demands or claims

under this Bank Guarantee are made to Us on or before __________(Date of validity of the Bank

Guarantee), all rights or the Beneficiary Under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there Under.

Please Mention here Complete Postal Signature of the Bank’s Authorized

Address of the Bank with Branch Code Signatory with Official Round Seal

Telephone and Fax Nos.

BIDDER’S DETAILS OF PERSONNEL

3 Firm Type (Proprietary/ Partnership)

4 Contact Person Name and Designation

5 Qualification

6 Professional Experience

Contract Details

Note: All the correspondence, queries etc., will be asked on above E-Mail only. Bidder is responsible to

check and operation of e-mail ID.

Sign & Signature of Bidder

Sr. Attached Flap /Attachm

No. (Yes/No) No

Service Tax Certificate

Experience Certificate for the carried out same type of work

Labor contract license

P.F. Registration

PAN Certificate

6 Copies of the orders executed with certificate of the

Latest Bank Solvency Certificate up to 20% of Estimated Cost

In connection with the above subject and reference I/ We confirm the following:

1) I / We, the under signed have read and examined the Tender Specifications in tender

mentioned under reference along with the General/ Commercial terms and conditions.

2) I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except the

deviations shown in Annexure of Technical Deviations...

3) Further, I / We also agree that additional conditions / deviations, if any, found in the tender

terms & conditions (except reference indicated under Annexure v this tender document), our

offer shall be out rightly rejected without assigning any reason thereof.

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILLED AND SHOULD BE GIVENFLAG MARKING FOR

IDENTIFICATION.

Gujarat Energy Transmission Corporation Ltd.

TENDERER’S EXPERIENCE

A List of Similar jobs executed by the Contractor &Name with address of a Person whom reference can be

made, by the Corporation, if required necessary.

[Tenderers shall submit the information in the Format detailed here under]

Sr. Description Value Construction Actual Date Client Persons Principal

No of Work Of Work Period Construction Of to Features

Executed as per Period Completion whom

Rs. Contract for the Reference

Completion may be

of the work made

Contractor’s Representative legible signature: ______________________

Seal of the company

Gujarat Energy Transmission Corporation Ltd.

WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand , as on the date of the Submission of this tender [Tenderers

shall submit the information in the

Format detailed here under]

Sr. Name of Work in hand Work Tender for Remarks

Tender Cost of Anticipated Estimated Date Stipulated

Cost Remaining Date of Cost Date or

work Completion on

Contractor’s Representative legible signature: ______________________

Seal of the company Date & place: _______________________________________________

Gujarat Energy Transmission Corporation Ltd.

TENDERER’S DETAILS OF PERSONNEL

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderers shall submit in the Format detailed here under]

Sr. Description Name Qualification Professional Remarks

Contractor’s Representative legible signature: ______________________

Seal of the company

Gujarat Energy Transmission Corporation Ltd.

TENDERER’S DETAILS OF MACHINERY

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderer shall submit in the Format detailed here under.

Sr. Description & Capacity Numbers Make Remarks

Contractor’s Representative legible signature: ______________________

Seal of the company

Gujarat Energy Transmission Corporation Ltd.

PERFORMA, SHOWING THE DETAILS OF SITE VISIT DONE BY AGENCY BEFORE QUOTING THE TENDER.

[Tenderers shall submit in the Format detailed here under]

Contractor’s Representative legible signature: ______________________

Seal of the company

Sr. Name of Name of Qualification Designation / Remarks.

No. firm Authorized post holding in

representative of company.

firm who has visited

Gujarat Energy Transmission Corporation Ltd.

Qualification Requirement.

Contractor must fill up below details & should place at the top of the Technical Bid.

Sr No: List of Documents

1 Registration Class – with valid up to

3 Partnership deed/Proprietor (Notarized

4 Power of Attorney (Notarized copy)

5 Bl. Sheet / P&L A/C, Statement of last

6 Latest Solvency certificate. Rs. Lacs issued by Bank, branch dtd.

GST Registration No.

9 Experience certificate – form 3A of last

years (minimum value of similar work

done should be equal to or more than 50%

of estimated cost

Signature of Tenderer Company’s Round Seal

Gujarat Energy Transmission Corporation Ltd.

Qualification Requirement.

1. PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2. PENALTY TERMS AGREED

(Please Specify YES / NO.)

3. SECURITY TERMS AGREED:

(Please Specify YES / NO.)

4. TERMS AGREED:

(Please Specify YES / NO.)

5. VALIDITY Of the offer for 180 DAYS From the date of opening

of the Technical Bid: AGREED:

(Please Specify YES / NO.)

6. PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

7. MOBILE NOS., TELEPHONE NOS. & FAX NO:

8. Authorized person of the firm :

9. Name of the proprietor, partners, directors [as the case may

be], along with address, telephone, fax no. etc.

Contractor must fill up above details

Signature of Tenderer Company’s Round Seal

(On the letter head of the firm/company)

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING/ BLACK LIST THEREOF)

Sub: Undertaking in regard to Stop Deal/ Banned for Business dealing/ Black List thereof

Ref: Tender Notice No

All bidders will have to furnish the following undertaking dully filled in, signed and stamped for each

quoted item of the tender along with the Technical Bid.

signatory of M/S ________________________________________________________ here by certify that

any partner / any directors of the firm are not stop deal and / or banned for business dealing and / or black

listed by GUVNL and / or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL /

Seal of the Firm Signature of the Tenderer

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITEDTRANSMISSION CIRCLE OFFICE, Palanpur

TERMS & CONDITIONS REGARDING INDUSTRIAL

LAWS AND OTHER RELATED MATTERS

(1) Wages to be paid at time of payment etc. by the contractor.

(C) The contractor shall pay minimum prevailing rates per day or as may be specified hereafter or

rates fixed under the minimum wages Act. Whichever is higher. The wages or very contract labour

employed by him under this contact shall be paid by him before the expiry of 7th day of the month

in respective of which the wages are payable (i.e. wages of a month have to be paid by him in the

first week of the next month). The payment shall be disbursed in the presence of management

representative during the working hours in factory premises and the contractor shall get the

entries certified in the register of wages by the representative of the GETCO. Any default will

result in cancellation of contract forthwith or also the contractor shall be paid punishable to the

extent of Rs.100/- fine per each day.

(D) The contractor shall give his telephone number and address to the GETCO so that in case of labour

troubles etc. the contractor can be contacted. The contractor shall arrange to have his office

outside the factory premises and the contractor shall keep himself present throughout the

(2) Labour Laws :-

(E) Person below the age of 18 years shall not be employed for the work.

(F) No. female worker shall be employed in the night shift between 7 p.m. to 6 a.m.

(G) Contractor shall maintain a valid labor license under the contract labour (Regulation and Abolition)

Act for employing necessary manpower to be required by him. In the absence of such license the

contract shall be liable to be terminated without assigning any reason thereof.

(H) The contractor shall at his own expenses comply with all labour laws and keep the GETCO

indemnified in respective thereof. Some of the major liabilities under various labour and industrial

laws which the contractor shall comply with are as under: -

(viii) Payment of contribution by way of employer’s contribution towards provident fund, family

pension scheme, Deposit linked insurance scheme, Administrative charge etc. at the rates make

applicable from time to time by Government of Gujarat/Government of India or other statutory

(ix) Payment of deposit in respect of each contract labour at the rate as per admissible with the office

of commissioner of Labour as per the contract Labour (Regulation and abolition Act.).

(x) License fee as prescribed under the contract labour (Regulation and abolition Act) and rules

framed there under depending upon the number of workmen employed by the contractor.

(xi) Paid leave facility and wages as per the provision of the factories Act at the rate of one day for

every 20 days of working.

(xii) Identify cards as prescribed under the factories Act with photo at fixe there to the same

identification. Liabilities as per industrial Disputes Act any payment to the contractor’s employees

arising out of any claim or disputes under the industrial Disputes Act, 1947 or any other labour

(xiii) Payment of compensation in case accidental injury.

(xiv) Maternity leave as per the provisions of the maternity Benefit Act. The above are some of the

major liabilities of the contractor in addition to other liabilities. Prescribed under the various

labour laws in force from time to time from statutory authorities like State Government/

Government of India which the contractor shall have to comply with.

(3) Provident fund & Family pension Scheme: -The contractor shall submit along with his bill (month wise)

a statement regarding deduction against employee’s provident fund and family pension scheme in

respective of each concerned employee, provident fund and family pension scheme at the rate at

admissible (or at the rate made applicable by the Government from time to time) of the wages. The

contractor’s contribution and his worker’s contribution towards provident fund and family pension

scheme shall be deposited by the contractor with regional Provident Fund Commissioner, Ahmedabad.

(4) Deposit Linked Insurance Scheme: -The contractor shall have to deposit ½ % of the wage in respect of

employees who is a member of the Provident Fund as the contribution to the deposit. Linked

insurance Scheme with Regional Provident Fund Commissioner, Ahmedabad.

(5) Administrative Charges: - Administrative charges for maintaining provident fund A/C shall be

deposited by the contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates

(6) Paid Leave Facility: -Paid leave facility at the rate of one day for every twenty days worked by the

contract labour shall be provided by the contractor to his workers. He shall maintain leave

Records/leave cards for individual labourer which shall be duly verified and approved/certified by the

authorized officer of the GETCO.

(7) Workmen’s compensation fund & Employer’s Liability Insurance: - The contractor shall cover all his

employees under workmen’s compensation fund and under the liability insurance.

(8) The contractor shall employ adequate number of experienced staff at site for dial supervision and for

maintenance of various register and records required under the law and contract No. payment for

supervision shall be admissible.

(9) Contractor to Identify the GETCO: -The contractor shall indemnify the GETCO and every member

officer and employees of the GETCO also, engineering in charge and his staff against all actions,

proceeding, claims demands, costs and expenses which may be made against the GETCO or

Government for or in respective of performance of his obligation under the contract documents. The

GETCO shall not liable for or in respective of or in consequence of any accident or injury to any

workman or other person in the employment of the contractor or his sub-contractor and the

contractor shall indemnify and keep indemnified the GETCO against all such damage and

compensation and against all claims, demands, proceedings costs, charges and expenses whatever in

respective thereof in relation thereto.

(10) Workmen’s compensation and employer’s liability insurance: -

Insurance shall be affected for the entire contractor’s employee engaged in the performance of this

contract. If any of the work is subject the contractor shall require the sub-contractor to provide

workmen’s compensation and employer’s liability insurance for the latter’s employees unless such

employees are covered under the contractor’s insurance.

(11) The GETCO reserves the right to terminate this rate contract at any time during its tendency without

giving notice of termination or any reasons thereof.

(12) The GETCO will be entitled to deduct directly from the bills, to be paid to the contractor any sum or

payable by you and which sum/sums the GETCO is required to pay as principal employer on account of

your default in respect of all liabilities referred to in above clauses.

PALANPUR CIRCLE.

(Strike off whichever is not applicable)

This is to declare that Mr/Ms. ________________________________________________, employee of

(designation & name).OR This is to declare that none of the Proprietors/ Partners/ Directors are having

any relatives employed or working with Gujarat Energy Development Agency at any of its offices or its

parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

GUJARAT ENERGY TRANSMISSION CORPORATION LTD.

TRANSMISSION CIRCLE

Tender No: PTC-CM-1/N-34-2026

Bi-Annual Rate contract “transportation of S/S equipment & line

materials and Loading – Unloading of S/S equipment & line

materials from various destinations to any sub-stations/store

locations/site locations under Various Division office of Palanpur

Bi-Annual Rate contract "transportation of S/S equipment & line materials and Loading – Unloading of

S/S equipment & line materials from various destinations to any sub-

sub-stations/store

stations/store locations/site

locations under Various Division office of Palanpur circle & vice versa

SCHEDULE 'B'-1 (SOR 2024-25 Part-L)

Description Rate unit Qty. Amount

Transportation of Girder/ Rail/ SS

structure material / Tower material

/ Conductor / Insulator /Cable drum /

hardware / GI strip / Earth wire/ stay

wire/ Stay wire/ Furniture

/Transformer Oil / etc. from any

1 GETCO’s store to Kansari

Construction Store or any

construction site under Deesa

Construction Division & vice versa

including loading Unloading as per

1 i Up to 70Kms for Up to 6MT ₹ 16,692.00 Lot 25 ₹

ii Up to 70Kms for Beyond 6MT ₹ 2,782.00 Per MT 75 ₹

iii Beyond 70 Kms * ₹

Transportation of S/S equipment’s

like Breaker / CT/ PT/ panels / batt.

set / Battery Charger, PLCC

equipment /Isolators /testing

equipment etc. from any GETCO

store to Kansari construction Store or

2 any construction site under Deesa

construction Division & vice versa,

excluding loading Unloading,(Rate

of Loading - Unloading for above Item

are to be considered as per Item in

i Up to 70Kms for Up to 6MT ₹ 12,408.00 Lot 25 ₹

5 ii Up to 70Kms for Beyond 6MT ₹ 2,068.00 Per MT 75 ₹

iii Beyond 70 Kms * ₹ 21.00 MT/Km

Total of Schedule B 1 ₹

payment Explaination case wise

* Up to 70Km for weight up to 6MT rates as per item (i) + every 70Km beyond 06 MT the payment

shall be made on actual per MT rates mentioned + Every Km beyond 70KM payment shall be made

on actual MTKM.

i.e. – for example if the distance transported is 52 km with 4.5 MT weight the payment shall be made

= (Rate as per (i) up to 70Kms up to 6MT )

i.e. – for example if the distance transported is 65 km with 10.5 MT weight the payment shall be made

= (Rate as per (ii) up to 70Kms beyond 6MT )

i.e. – for example if the distance transported is 95 km with 03 MT weight the payment shall be made

= (Rate as per (i) up to 70Kms + as per (iii) transport beyond 70KM x per KM)

i.e. – for example if the distance transported is 105 km with 14 MT weight the payment shall be made

= (Rate as per (ii) up to 70Kms x MT ) +( as per (iii) transport beyond 70KM x MT rate)

SCHEDULE 'B'-2 (SOR Part-K)

Sr. Description Rate Unit Qty Amount

Loading or Unloading (Including stacking) of

400KV/220KV/132KV/66KV valuable S/S

Isolator W/o Structure

Isolator With Structure

31 Loading or unloading (including ₹

stacking & segregation) of ₹ 69 Per No.

Transformer Oil Barrel

32 Loading or unloading (including ₹

stacking & segregation) of Steel

sections,11KV power /control cable

drums,Conductor & earthwire

drums. and any other packed

Loading or unloading (including

stacking & segregation) of Sub-

station structure materials & tower ₹ 271 Per MT

materials with bolt-nuts including

proper stacking at the store yard.

34 Loading or unloading (including ₹

stacking & segregation) of H.W.

insulators & other items of

equivalent size & weight.

Loading or unloading (including

stacking & segregation) of Batterry

set/Battery charger All class C & R

Panel , 11KV Panel, 11KV Station ₹ 375 Per No.

Transformer and LT Panel Board,

DCDB, PLCC panel, RTU panel, FOTE

TOTAL OF SCHEDULE B1 &

TOTAL ESTIMATE AMOUNT ₹

• Rates for above item no.1 to 6 are inclusive of utilization of all the required tools, tackles, Crane,

and Man power by Contractor.

• Rate is considering as per SOR, Ref. No.- CE(CS)/EE(CEG)/Erection SOR/ 777 Dtd. -18-4-24 Part-K

Estimated Cost (including GST )

Percentage above / below = % of (A)

Total quoted price (A+B)

I/We/am/are willing to carry out work at _______ % Above / Below of (estimated amount at (A))

(In words ________________________________ % Above / Below) the Estimated rates at (A) mentioned above.

Amount of Tender work out as under. Total amount of My Tender (C) Rs._______________________ ( Amount in

Amount of Tender work out as under. Total amount of My Tender (C) Rs._______________________ ( Amount in

Signature of Contractor.