Tender for Mall Activation and Media Promotion for Goa Tourism in 4 Cities, Namely Kolkata, Hyderabad, Chennai and Jaipur

Amount

20 ft x16 ft space should be taken for showcasing Goa and officials to dispense information on Goa.

20 ft x 16 ft Performance Stage of Height 1 feet duly carpeted with steps in front for Dignitaries and steps on either side for Artist.

Truss in Size 28 ft Width x 20 ft Height Goal Post Truss.

LED wall in size 20 ft Width x 12 ft in Height.

Front Masking and suitable Barricading.

Green Room Area/Rest Room for Artist to be arranged duly covered on all sides with a Fan, Light, Mirror and 12 Chairs and 2 Tables.

Lighting Inventory to consist of 6 Moving Heads, 24 LED Pars, Hal Flood 500 watts 6 Numbers, 4 Pin Spots and 4 Par 64.

Sound will need to be a 2 PA system with flying tops on either side of 7,000 watts each.

Console Area duly masked for Sound and Light Mixers.

The Stall should be equipped with a Reception Counter with 2 Hostesses to interact with the Public and seating for Officials with Table and Chairs for 2 Personnel and Sofa Set.

The stall will need to be duly decorated.

4 Pages Brochure/Publicity Materials to be created and distributed during the event. Minimum 10,000 Copies.

Goan Cashew Nuts and Sweets should be distributed.

Souvenirs like T-Shirts, Umbrellas and Caps with Goa branding will need to be given out as spot prizes on all three days. 1500 numbers each day.

A Compere will be arranged to manage the event flow and draw the crowd with giveaways and on the spot, prizes will also be given.

The content for the Backdrop will be dynamic in nature and vibrant and constantly changing to ensure an attractive display at all times depicting Goa's rich heritage and culture. Programming for the same will be done as part of the scope.

Photography and Videography of the event by dedicated professional photographer on all three days of the event.

Security and Bouncers must be arranged for all three days. At least 2 Bouncers per day will need to arranged.

Two Advertisements will need to be placed in regional dailies, one English and one regional language, giving the program for all the three days.

Digital Online Promotion will also need to be done on all social media handles in the respective cities using the existing Goa Tourism Facebook Page and promoted. A Cost of Rs. 50,000 per city will need to be spent to promote the same online.

Cultural Performances on Daily Basis (Goan Origin) will need to be organized. a) Goan Dance Troupe presenting Mini Shigmo, depicting Ghode Modni Dance, carrying Flags, Umbrellas & Fugo. b) Mini Carnival - with King Momo. c) Goan Dances.

Musical Performances will also need to arranged on all 3 Days using local regional talent in order to ensure crowd pull and relevance.

A Grand Inaugural Function will need to be organized before commencement of the celebrations.

Counters to be arranged for Co-Exhibitors with adequate nos. of Tables and Chairs. 2 Nos.

Travel Lodging and Boarding for 2 Officials from Goa with Cultural Troupe need to be arranged.

Agency should showcase Festivals of Goa through 3D Models/Decor and through AVS on Festivals to be played on a P3 LED Wall, which will be an integral part of the stand.

The Agency should arrange prominently visible fascia of Goa Tourism, which should be visible from all sides of the stand.

The Agency should arrange a Visitor's Book at the Reception Entrance along with facility for collecting Visitor's Cards.

The Agency should arrange Transportation of all the Publicity Material from Goa to the Mall Activity Venues and back, which should include Constructing and De-Constructing of the Stand.

The Agency should produce a Special Jingle/Theme Song in Audio-Visual Format and be released on the social media handles as a part of the Digital Promotional Campaign.

The Agency should arrange for Housekeeping Services for daily cleaning of the Stalls.

Agency should arrange all the necessary required Statutory Permissions, Mall Fees, Electricity and Incidental Charges that will be applicable for erecting the stand and paying all the Statutory Fees including payments to Malls Activations etc., which should be borne by the Agency.

The Agency should arrange one counter fully equipped with laptop, on all the days of the activity at each location.

The agency will have to distribute 1000 numbers of Goa Tourism tote bags per mall.

Agency will have to make branding in the respective cities . 10 Special board of size 10X6 with details of mall activation.

Agency will have to carry cable TV scroll advertisements in respective cities for 6 days.

Agencies will have to arrange flight tickets and accommodation for Four representative of Goa tourism at each location.

The agency will have to make payments to all the malls hired.

Agency will have to arrange 25 nos. kunbi shawls, 25 nos. of kunbi fabric bags and 50 nos. of Goa Special mementos at each mall for the felicitation of invitee guests/VVIP’s.

MIRCHI REPUBLIC MEDIA PRODUCTION (BID ID -43960)

VINSAN GRAPHICS (BID ID -43962)