Tender For Hiring of Diesel or Petrol Driven 4+1 Seater Bolero (Camper with AC) for 24 Hours for Maintenance Work in Talaja-1 Sub Division under Palitana Division

Name of work: Hiring of Diesel or Petrol Driven 4+1 Seater Bolero (Camper

with AC) for 24 Hours for Maintenance Work in Talaja-1 Sub Division under

Palitana Division

1. All hiring of vehicles is to be done on tender basis only

2. Diesel or PETROL vehicles are to be hired.

3. The vehicle is to be hired for a maximum 3000/2000 Km per month As the

4. Rates for Excess KM traveled by hiring vehicle beyond 3000/2000Kms:

Rates for excess KMs traveled by hired vehicle beyond approved KMs

(2000/3000 KMs) per month shall be under the written/verbal approval of

5. All roads tolls/bridges tolls shall be reimbursed on production of proof of

payment along with monthly RA bills.

6. The vehicle to be offers for hiring shall be in up-to-date condition including its

tubes, tyres, engine as well as conditions of its outside body. The vehicle to

be offered shall not be older than 2 (Two) years as on date of tender

7. The maximum period of initial contract shall be for two years. The period

further can be extended on mutual agreed terms as per same rates, terms and

condition for next 1(one) year.However in case of poor services provided by

the contractor, circle head shall be empowered to terminate the contract.

In no case vehicles should be hired beyond 3(three) years.

8. The contractors shall immunize company’s personnel against any claim

arising out of accidents or misbehavior of driver. The vehicle shall be kept

properly insured all the time to cover the 3rd party risk and simultaneously

immunized company on account of claims from public, police department etc.

9. The bills for traveling of the vehicle shall be paid on monthly basis.

10. Driver shall preferably be below the age of 40 years and never above

year. The lodging and boarding of the driver shall be born by the owner.

11. Vehicle should be provided for 24 Hrs for entire month if the contractor fails

to provide a vehicle; the deduction from his R.A. bill should be made on

prorate basis or actual expense.

12. If the agency fails to execute the order successfully, the same should be

completed through other agency at the risk & cost of the original contractor

and company has reserve right to Stop deal/ Black list with the agency.

13. Formula for considering price variation – No price variation will be

payable oncost of Oil/ tyres, Tubes etc. Only charges in price of fuel will be

adjustable. Base price of fuel i.e. Diesel i.e. Rs.91.95/- Per liter and actual price

of fuel on 1st day of month is to be consider for price variation calculation.

This basic fuel price shall be indicated in the offer.

In Case of increase / decrease in price of fuel from basic price (i.e.

Rs. 91.95/- per liter),the per Km payable price shall go up / down by 8 % of

amount of difference. This will be applicable to the actual Km traveled during

14. All the vehicles excluding administrative office should have been provided

the Vehicle tracking system (GPS) whose cost is to be borne by the contractor.

The running cost of Vehicle tracking system (GPS) shall be reimbursed on

production of proof of payment along with monthly RA bills.

15. For purpose of providing Camper vehicles the classification of sub division is to

be consideration as per HR norm.

Executive Engineer,

PGVCL, Division Office, Palitana

01. GENERAL TERMS AND CONDITIONS:

1.0 TYPE OF VEHICLE:

You will have to provide one Closed Body Diesel or PETROL BOLERO

(4+1 Seater) Taxi Passing – Latest Model Approved by The Executive

Engineer, Division Office, Palitana

As per Annexure-I & General Terms & Conditions laid down below:

1. The vehicle is to be hired for a maximum 3000 Kms.

2. Rates for Excess KM traveled by hiring beyond 3000 Kms.

Any excess travel pf vehicle beyond 3000 Kms by the office in-charge of the

vehicle shall be underwritten / verbal of dept. head and same shall be

regularizes by an office note giving clear reasons for the traveling beyond

stipulated Kms.

3. All roads tolls/bridges tolls shall be reimbursed on production of proof of

payment along with monthly RA bills.

4. The vehicle to be offers for hiring shall be in up-to-date condition including its

tubes, tyres, engine as well as conditions of its outside body Vehicle should

have been provided GPRS System by own cost.

5. The period of contract shall be for two years. The period further can be

extended on mutual agreed terms as per same rates, terms & conditions for

three year. However in case of poor services provided by the contractor, circle

head shall be empowered to terminate the contract.

6. The contractors shall immunize company’s personal against any claim arising

out of accidents or misbehavior of driver. The vehicle shall be kept properly

insured all the time to cover the 3rd party risk and simultaneously immunized

company on account of claims from public, police department etc.

7. The bills for traveling of the vehicle shall be paid on monthly basis.

8. Driver shall preferably be below the age of 40 years and never above 55 year.

The lodging and boarding of the driver shall be borne by the owner.

9. If the contractor fails to provide a vehicle the deduction from his R.A. bill

should be made on prorate.

10. If the agency fails to execute the order successfully, the same should be

completed through other agency at the risk & cost of the original contractor.

11. Formula for considering price variation – No price variation will be

payable on cost of Oil/ tyres, Tubes etc. Only charges in price of fuel will be

adjustable. Base price of fuel i.e. Diesel i.e.Rs. 91.95/- Per liter and actual price

of fuel on 1st day of month is to be consider for price variation calculation. This

basic fuel price shall be indicated in the offer.

In Case of increase / decrease in price of fuel from basic price (i.e. Rs. 91.95/-

per liter), the per Km payable price shall go up / down by 8 % of amount of

difference. This will be applicable to the actual Km traveled during the month.

12. Average of the vehicles for the purpose of rate for usage of extra kms will be

considered as under:

(a) For closed body jeep & equivalent vehicle :

(b) For Swift Desire & equivalent vehicle :

(c) For Swift & itios etc types of vehicles :

13. All the vehicles including Camper and trucks should have been provided

the GPRS based tracking system whose cost, including the running cost, is

to be borne by the contractor.Then after install the GPRS system on

vehicle same is inform to division office without fail.

1.2 AREA OF TRAVELLING:

Area of any PGVCL Offices jurisdiction, District or within Gujarat State as directed

by respective authorities.

1.3 QUALITY REQUIRED :

Vehicle driven as per Specification.

Specification for hiring of Vehicle model not older than 2 years for 24 Hours

One Vehicle in perfect working condition diesel driven. Cabin should be

1.4 PERIOD OF CONTRACT:-

The period of contract will be of Initial 24 months/Up to the Order Amount

w.e.f. Starting of contract. However, PGVCL reserves the right to extend by

further period As per Annexure-I Condition No. (7).

1.5 ESTIMATED VALUE:

Monthly minimum charge Rs.54200/- per month for running of first

Kms. and Rs.10.10 per Kms. will be paid extra for the running exceeding

3000 Kms. in any month.

1.6 SECURITY DEPOSIT:

You will be required to pay an amount of Rs.65000/- only equivalent to 5% of

THE VALUE OF THE ORDER AS A SECURITY DEPOSIT FOR SATISFACTORY

PERFORMANCE OF THE CONTRACT. Such amount will be payable either in

demand draft or in the form of a BANK GUARANTEE from any schedule Bank.

The Bank guarantee will be acceptable only when the amount of security

deposit exceeds Rs.5000/-Such bank guarantee will have to be executed as

per standard format prescribed by the PGVCL. Such bank guarantee will be

required to be valid for full period of contract and up to six months thereafter.

If necessary, the contractor may have to renew bank guarantee when called

The rates chargeable will be as per price ‘schedule-A ‘attached.

(a) Rates for traveling minimum 3000 KMS per month will be

Rs. 54200/- per month.

(b) Charges for traveling in excess of minimum 3000 Kms. thereafter will be

Rs.10.10/- per Km.

The rates offered are subject to price variation as mentioned separately in

Bills should be prepared in duplicate at the end of month and submitted the

same to The Executive Engineer, Division Office, Palitana for necessary

processing. The bills should be accompanied with copy of abstract of Log Book

duly signed by the Concern Section head, Palitana Division Office, or

PGVCL's officer in-charge.

The bills will be paid subject to submission of advance receipt within a period

of 30 days of receipt of the bills.

3.0 TYPE/CONDITION OF VEHICLES:

3.1 The Vehicle proposed to be deployed for PGVCL use, conditions of Vehicle.

RTO permit INSURANCE papers and other requisite documents shall be

periodically inspected / verified by user’s department officer authorized by

PGVCL. The vehicle which is proposed for the taxi use. It must be purely

registered in the RTO Office i.e.

(i) In taxi quota registration.

(ii) No private registration numbers vehicle is allowed in PGVCL.

(iii) Vehicle which is provided by the owner must be insured, comprehensive

risk policy, including all occupants risk by insurance policy.

(iv) Vehicle Owner must have to provide-

(a) One certified Xerox copy of R.C. BOOK. (b)Taxi Permit

(c) Insurance policy of vehicle. (d) PAN Card Copy

(e) Taxi base Driver’s License (f) Notarized Self Declaration

(g) PUC Certificate of Vehicle (h) PF documents

(i) Vehicle owner & driver’s Aadhar card Copy

(j) GST certificate or notarized self-declaration for not having GST

(k) Driver’s medical certificate copy with eye test

(l) GPRS system installation certificate

(m) Color photograph of Vehicle number plate & fast tag sticker

(n) Copy of Security deposit paid money receipt

(o) All Relevant Documents as when required by division office

Which is covered, comprehensive risk and occupant risk and certified Xerox

copy be kept in the custody of the vehicle driver.

(iv) Before starting journey, Vehicle driver must be in the position to have

Log Book and it must be filled up by the vehicle USERS OFFICERS by

mentioning opening and closing KM of the journey.

(vi) LOG BOOK of the vehicle is also to be filled up day to day by the

users/officers mentioning the place visited by him along with the

duration of journey Kms. traveled and get it duly signed.

3.2 The vehicle proposed to be deployed shall be inspected by PGVCL's authorized

representative at any time during current of contract and/ any defect. If

noticed shall be rectified by the contractor immediately. PGVCL shall have a

right to reject any vehicle if condition of vehicle is not satisfactory.

The Contractor should employ well behaved drivers having valid permanent

license for driving Vehicle. This shall be subjected to scrutiny and checks by

the OFFICER IN CHARGE handling the execution of the contract from time to

time. If any legal liability occurs on account of any lapse in this regards, the

same will be to contractors account.

The drivers should behave courteously and respectfully with traveling

officers. They should be free from habits of drinking intoxicant liquors. No

allowance shall be payable by the PGVCL to the driver.

5.1 If the Vehicle does not report for full day a penalty equivalent to proportionate

hire charges will be levied and no hire charge will be paid for -this particular

day. Normally Vehicle must be report on fixed given time.

5.2 In case of breakdown of any vehicles, for in case of a vehicle is not acceptable to

PGVCL under clause No.3.2 above the contractor will immediately replace the

same by good vehicle within shortest time say within 2 hours only, Failure to

replace the vehicle will entitle PGVCL to impose penalty not exceeding the

daily hiring charges and no payment will be made to the contractor for the

vehicle which is under breakdown or vehicle which has not been accepted by

5.3 In case, if you fail to provide the vehicle requisitioned, PGVCL authorities

reserves the right to hire vehicle as may be required for the time being from

open market at the risk and cost of contractor and the difference in amount

will be deducted from the monthly bill payable to the contractor.

6.0 FUEL PRICE ESCALATION:

Formula for considering price variation – No price variation will be payable

on cost of Oil/ tyres, Tubes etc. Only charges in price of fuel will be adjustable.

Base price of fuel i.e. Diesel i.e. 91.95/- Per liter and actual price of fuel on 1st

day of month is to be consider for price variation calculation. This basic fuel

price shall be indicated in the offer.

In Case of increase / decrease in price of fuel from basic price (i.e. Rs. 91.95/-

per liter), the per Km payable price shall go up / down by 8 % of amount of

difference. This will be applicable to the actual Km traveled during the month.

The contractor shall have to produce attested Photostat copies of bills of

purchase of diesel.

Price base Escalation effects both side either increase or decrease Paid

Price base rate of fuel as shown in purchase order.

7.0 ACCIDENT LIABILITY:

7.1 The contractor shall at all time indemnity and keep indemnified PGVCL and its

officers, servants and agents against all third party claims, whatsoever

(including but not limited to) property losses/damages, personal accident,

injury or death of persons of any sub contractor, and/or servants or agents of

the contractor and/or of PGVCL damage to property of PGVCL arising out of

the user of the hired vehicles. The Contractor shall at his own cost and

initiative at all times till the successful completion of the contract period,

maintain comprehensive insurance policies in respect of all insurable

liabilities, under Motor Vehicle Act, workmen's compensation Act, Personal

injuries Act, Emergency Risk Insurance Act, approved by Secretary PGVCL and

such policies shall be of the amount and limits as may be specified by

Secretary, PGVCL.

7.2 It is to be clearly understood that the PGVCL shall have no private with the staff

employed by the contractor for the operation for the contract, viz. Drivers,

cleaners, conductors etc. The contractor shall be their principal employer for

all purpose. If due to any reason whatsoever, the PGVCL is , made liable to

make any payment, the amount so paid shall be payable by the contractor to

PGVCL an all such payments shall be recovered by PGVCL from the dues

payable to the contractor and/or from the security deposit of the contractor.

Balance amount if any is still payable by contractor it has to be paid

immediately to PGVCL.

PGVCL will have no private in any manner with the driver or any other

member of the contractor. They will be the contractor's employees.

7.3 You shall have to enter into an agreement with the PGVCL which should be

executed on a non judicial stamp paper valued at Rs.300/- and you have to

submit indemnity Bond on Stamp paper worth Rs.300/-. Stamp paper

Charge born by Contractor.

7.4 All the general terms and conditions contained in the PGVCL's booklet of

contracts for works, not specifically brought out herein above in these terms

and conditions shall be applicable to the proposed contract.

7.5 JURISDICTION:

All disputes will be subject to Palitana Jurisdiction only.

7.6 PARKING CHARGES :

The parking charges at the Railway Station and at the Air Port for the Vehicle

when utilized by an officer dept. For official purpose, will be admissible for

reimbursement to contractor on produce proof of payment. Toll tax charges

will be reimbursement to contractor.

8.0 DEFINATION OF HOURS. DAY AND MONTH :

i) 'Hours' means an hour of 60 minutes for the purpose of charges fraction of

an hour up to 30 minutes will not be taken into account and more than

minutes will be reckoned as full one hour in a day.

ii) 'Day' means a calendar day starting from 00:00 hours to 24:00 hours.

iii) 'Month' means a calendar month with 30/31 working day as the case may

be. However, if contract starts, say from fifth of a calendar month, a

month’s period will be up to and inclusive of FOURTH of the next month.

9.0 COMPUTATION OF KILOMETERS :

The starting and closing Kilometers will be admissible from the point of

starting and closing of journey. This can either be the Bhavnagar or the

residence of the traveling officer, as the case may be. No additional mileage will

be allowed for to and fro journeys from the headquarters of the vehicle owner

to and from any of the above mentioned places.

No price variation will be admissible on any other account whatsoever either

the inputs of the vehicles or labor index.

10.0 MAINTENANCE OF LOG BOOK :

The contractor will be required to maintain Log Book as per the standard

format which will record the journeys performed by the PGVCL's officers. The

cost of printing and maintaining the log books will be to the contractor's

Account. The log book when closed should be handed over to the PGVCL for its

11.0 MAINTENANCE OF SPEEDOMETER:

The Speedo meter recording the kilometers run by the vehicle should always

be maintained in working condition. If at any time the speedometer goes out of

order then the kilometers traveled will be admissible according to P.W.D.

Kilometers till the speedometer is brought back into working condition. No

average shall be admissible based on the earlier journeys to the same places.

12.0 TERMINATION OF CONTRACT:

In case of breach of any of the terms of the contract, PGVCL without prejudice

to any other right in law or under the contract, may cancel the work order and

terminate the contract. On such termination, PGVCL shall be free, to hire taxis

from any other sources and in such an eventuality if any extra expenditure is

incurred, that amount shall be recovered from the contractor.

13.0 GENERAL CONDITIONS:

13.1 Drivers, who are provided by the contractors must be fully conversant with the

route over Gujarat State and he must be having valid driving license with

13.2 When day to day, vehicle reports for its duty on specific time given by PGVCL at

that time driver must be fully equipped i.e. including required money to keep

the vehicle running in full condition. He should not demand money from the

officers, traveling for drawing diesel, repairing the vehicle on road etc. If such

case of demand of money will come to our notice, a serious view will be taken.

13.3 As and when the driver report with the vehicles, it should be duly topped up

with fuel, oil, lubricants etc. And no extra time will be allowed for such work

after the report on duty.

(a) If the vehicle sent by the contractor is not as per the specification, charges will

not be paid though the vehicle isused because of emergency.

(b) The vehicle shall have to be properly insured so as to cover the risk of the LIVES

OF THE OFFICERS AND STAFF OF THE PGVCL traveling by the same.

14.1 PGVCL reserves the right to retain any/all vehicles' beyond scheduled time.

14.2 PGVCL also reserves the right to split up the work between two or more

14.3 All vehicles hired will display boldly in paint the words “ON PGVCL DUTY” for

vehicles hired on monthly basis. Sticker can be used for casual hired vehicle.

14.4 The vehicle will have to be supplied by the contractor round the clock for all

time for all week days. There will be no Holiday. However Contractor can

adjust with Engineer In charge for all time off for maintenance of the vehicle.

14.5 As Per instruction/order of competent authority, you have to provide your

vehicle in any place for PGVCL company’s work & requirement.

Executive Engineer,

PGVCL, Division Office, Palitana

I have read and understand the above instructions as well as the important

instructions for filling the tender and it will bind me.

Name of Contractor:

Contractor's Mobile No.:

Contractor's signature.:

Tender For Hiring of Diesel or Petrol Driven 4+1 Seater Bolero (Camper

with AC) for 24 Hours for Maintenance Work in Talaja-1 Sub

Division under Palitana Division

MONTHLY HIRE CHARGES

PGVCL Estimated Party Rate

Sr no. Details of Work

Hiring charges per month for the First 3000 Kms. Rs.54,200.00

(1) (Per month)

run/month for 24 hours services.

(With Air Conditioner).

(2) Hire charges for additional Km. Run over

3000 Kms. /Month. (With Air Conditioner)

Executive Engineer (O&M)

PGVCL, Division Office, Palitana.

Name of Contractor:________________________________

Contractor's Mobile No.:____________________________

Contractor's Signature.:____________________________