Hiring of Closed body Diesel Vehicle (GPS Enabled) Bolero or equivalent Taxi/Maxi passing preferably having (1+6) passing in up to date condition along with driver for 12 Hrs for Two Years, maximum 3000 KM per month (offered Vehicle Model shall not registered before 3 years as on the date of tender published} for GUVNL Police station Under Himmatnagar circle

Date & time of opening of Technical Bid Dtd. 17.08.2026 Upto 12:10 Hours (Tentative)

Date & time of opening of Price Bid Dtd. 18.08.2026 Upto 12:00 Hours (Tentative)

Earnest money deposit will be accept in cash /Demand Draft / Online mode in bank account, in favors of

UTTAR GUJARAT VIJ COMPANY LIMITED, Cheque or Bank Guarantee will not be accepted.

Payment of tender fee/EMD can be accepted by RTGS/NEFT through N-Code in favor of UTTAR

GUJARAT VIJ COMPANY LIMITED.

o Bank Name & Branch: Bank of Baroda, Mahavirnagar (Himatnagar),

o IFSC Code: BARB0VJHIMM (Fifth Character is ZERO).

Account Officer Superintending Engineer

UGVCL Circle Office, UGVCL Circle Office

Himmatnagar Himmatnagar

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ADVERTISED E-TENDER NOTICE NO.: UGVCL/HMTCO/08/2026-27

SUBMIT THROUGH n-code only.

NAME OF WORK: - “Hiring of Closed body Diesel Vehicle (GPS Enabled) Bolero or equivalent

Taxi/Maxi passing preferably having (1+6) passing in up to date condition along with driver

for 12 Hrs for Two Years, maximum 3000 KM per month(offered Vehicle Model shall not

registered before 3 years as on the date of tender published} for GUVNL Police station Under

Himmatnagar circle.”.

Sr.N Rate in Rs

Description Quantity Amount

Hiring of Closed body Diesel Vehicle (GPS

Enabled) Bolero or equivalent Taxi/Maxi

passing preferably having (1+6) passing in

up to date condition along with driver for

1 12 Hrs for Two Years, maximum 3000 KM 24 54210

per month (offered Vehicle Model shall not

registered before 3 years as on the date of

tender published} for GUVNL Police station

Under Himmatnagar circle.

Excess Km. more than 3000KM during the

3 Night Halt charge/Per Night. 12 500

GST PAYABLE ON REVERSE CHARGE MECHANISM

GPS SYSTEM ENABLED

Following points should be kept in mind while paying GST under RCM on Renting of Motor

Here, it is pertinent to note that UGVCL need to pay GST under RCM in following two

1. If the service provider is registered under GST and in earlier period (i.e. prior to 01.10.2019),

service provider used to charge GST @5% (CGST 2.5% & SGST 2.5%), then in such cases w.e.f.

01.10.2019 UGVCL need to pay GST under RCM.

2. If the service provider is unregistered, then also UGVCL need to pay GST under RCM.

Signature & Seal of Contractor Superintending Engineer

Date: _________________ UGVCL Circle Office

NAME OF WORK Himmatnagar

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“Hiring of Closed Body Diesel Vehicle (GPS Enabled) Bolero or equivalent Taxi/Maxi

passing preferably having (1+6) passing in up to date condition along with driver for 12 Hrs

for Two Years, maximum 3000 KM per month (offered Vehicle Model shall not have

registered before 3 years as on the date of tender published} for GUVNL Police Station Under

Himmatnagar circle.”.

1 All the relevant documents as per requirement of the Tender also to be submitted physically

i.e. Technical bid, Qualification requirement data, detail specification along with the Tender Fee,

EMD cover in sealed cover superscripted with Hiring of Closed Body Diesel Vehicle (GPS

Enabled) Bolero or equivalent Taxi/Maxi passing preferably having (1+6) passing in up to

date condition along with driver for 12 Hrs for Two Years, maximum 3000 KM per month

(offered Vehicle Model shall not have registered before 3 years as on the date of tender

published} for GUVNL Police Station Under Himmatnagar circle.”

2 All such documents should be strictly submitted by RPAD / speed post only. Otherwise the

offer will not be considered and no any further communication in the matter will be

entertained. The tender in physical form is to be submitted in single copy only. (The price bid

is not to be submitted with the physical documents).

3 Any deviation found in Data / Details / Documents in on line offer (E-tendering) and physically

submitted documents (Tender document fee, EMD) Technical and commercial documents etc.) Of

bidder, offer of the same bidder will not consider. Physical copy is for reference only and tender

will be evaluated on Data / Details / Documents of the online offer. For any discrepancy

between online & physical bid. Online bid is considered as finally.

4 It is mandatory for all the bidders to submit their tender documents by both forms viz. online (E-

tendering) and physically in schedule time. If tender document s submitted in only any one form,

say either by online or physically, in that case the same tender will not be considered.

5 The bidders are required to fill up all the online appendices (annexure) / forms. This is intended

for transparency and speedy evaluation of the bids. Instead of simply confirming / attached in bid

/ refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of

each line appearing in each online annexure. Wherever required, bidder shall invariably have to

submit supporting authentic documents in the physical bid. (In the absence of required details in

the online annexure, the purchaser has every right to evaluate the bids accordingly and bidder

cannot raise any objection against any point during evaluation.)

6 Bidders are requested to remain in touch with the web-site for any amendment/Corrigendum or

extension of due date etc.

7 No tender shall be accepted / opened in case of receipt after due date and time of tender,

irrespective of delay due to postal services or any other reasons and the Company shall not

assume any responsibility for late receipt of tender.

8 The Earnest Money Deposit and tender fee will be accepted only by Demand Draft on any

Nationalized Bank only situated at “Himmatnagar” drawn in favor of “ UTTAR GUJARAT VIJ

COMPANY LIMITED.” Tender without EMD and tender fee shall be rejected. Two separate

demand drafts for Tender fee and EMD should be submitted with technical bid.

9 The UGVCL reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof. Any technical questions, information and clarifications that may be

required pertaining to this enquiry should be referred to:

The Superintending Engineer,

Uttar Gujarat Vij Company Limited.

Himmatnagar. Superintending Engineer

UGVCL reserves the right to reject any UGVCL Circle Office

OR all tenders without assigning any reasons Thereof. Himmatnagar

Signature & Seal of Contractor

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SPECIAL TERMS AND CONDITIONS

The terms and condition of this section will be read in conjunction with general Terms and

condition of tender. However, wherever, ambiguity observed, terms and condition mentioned under

Special Terms and Condition will supersede the General Terms and Condition of tender.

Tenders are invited “Hiring of Closed body Diesel Vehicle (GPS Enabled) Bolero or

equivalent Taxi/Maxi passing preferably having (1+6) passing in up to date condition along

with driver for 12 Hrs for Two Years, maximum 3000 KM per month(offered Vehicle Model

shall not registered before 3 years as on the date of tender published} for GUVNL Police

station Under Himmatnagar circle.”

The vehicle to be offered for hiring shall be in up-to-date condition including the tubes, tyres,

engine as well as condition of outside body.

1.The touring journey covers the area within Gujarat State and as per the instructions of the Officer.

2.The conditions will be applicable in addition to those mentioned in Booklet “Tender and Contract of

Works” available for reference at the office of Superintending Engineer Himmatnagar.

3.The rates quoted shall be on ANNUAL RATE CONTRACT basis. Thus, rates quoted shall remain valid

for complete period of order. The rates must be inclusive of the salary of driver, cost of fuel, oil and

other consumables, wear & tear of tyres & tubes and maintenance charges including material cost to

keep the vehicle in full working and smooth condition.

4.PERIOD OF CONTRACT: The period of contract is 24 Months.

5.The UGVCL reserves the right to terminate the contract at any time without assigning any reason by

giving 30 days’ notice in writing. The contractor shall not be entitled to any compensation by reason

of such termination of contract.

6.The contractor will have to fulfill the condition of contract labor regulation abolition Act-1970 and

furnish the records failing which payment will not be made.

7.The vehicle should be available 365 days. Contractor should make their own arrangement to give W/

Off to driver. No extra pay of driver in scope of UGVCL.

8.The travelling of vehicle per month is limited for 3000 KM. However, for utilization of excess KM will

be paid as per rate of schedule “B”.

9.The arrangement of expenditure for driver at anywhere in Gujarat shall have to be done by the

10.The vehicle should have good upholstery covered with clean covers, comfortable seating

arrangement and shall be washed/service at regular intervals of a week. Vehicle shall always be

kept neat and clean.

11.Penalty: If the contractor fails to provide a vehicle the deduction from his RA bill should be made

on prorate considering the monthly rate payable within 26 days per months (For 12 hrs hired

vehicle) and 30 days per month (For 24 hrs hired vehicle). If Contractor fails to provide the vehicle

on any day, as per contract, penalty will be recovered from the current monthly bill as per Pro- Rata

Notice shall be given in writing to contractor/agency for failure in providing vehicle for each day and if

any failure more than 10 Days in a year will be lead to termination of contract and performance guarantee

submitted by contractor/agency will be forfeited

12.The bills for travelling of the vehicle shall be paid on monthly basis. No advance for hiring of vehicle

shall be paid. The bill in triplicate should be forwarded to concerned engineer and payment will be

made by RTGS/NEFT only. Income tax if any will be deducted at source from monthly bill.

13.Chillan’s for opening and closing Kilometers reading and kilometers travelled should be got

certified any duly signed by the officers travelling the vehicle. In absence of these requirements

the bill will not be paid.

14.The toll taxes to be paid during official travelling of vehicle shall be reimbursed to the contractor on

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production of receipt duly signed by UGVCL authority that have travelled or directed a travel. All

road tolls / bridge tolls shall be reimbursed on production of proof of payment along with monthly

15.In case of accident to the vehicle, the driver or occupants of the vehicle at the time of the accident,

the whole and sole responsibility of vehicle owner/ the contractor during accident to pay

compensation or damages to the persons, involved as per law or Act and the UGVCL will not be

responsible for any claim on this account.

16.In case of poor service provided by the contractor, Circle head is empowered to terminate the

contract as per UGVCL terms & condition.

17.In case of any dispute or any discrepancy, the decision of Superintending Engineer, CO will be final

and binding to the contractor.

18.If contractor fails to execute the order successfully, the order will be got completed through other

agency and if required to pay higher rate in that case difference of rate will be recovered from the

19.The contractor shall follow all rules and regulations pertaining to the vehicle and its

running/working such as RTO, traffic, etc. scrupulously. Any consequences arising due to non-

observance of any such rules shall be borne by the contractor.

20.Head Quarter of vehicle will be at Circle Office Vehicle and journey kilometers will be considered

from Head Quarters to Head Quarters.

21.Agreement: As per UGVCL’s rules, contractor will have to enter into an agreement on Stamp paper

of Rs. 300/- with the UGVCL in prescribed format before execution of work. The cost of stamp fees

shall be borne by the contractor.

22.The contractor will have to execute an indemnity bond on stamp paper of Rs. 300/- at his cost

before commencement of order stating that for any accidents or damages to the contractor’s

staff/equipment’s or any other persons/vehicle due to non-observance of safety measures, UGVCL

shall not be responsible.

23.Contractor will start hiring services from the date of commencement letter/order issued from

concern Division office after submission of self-attested documents of Vehicle Registration,

Insurance copy of Vehicle & Driver, Driver’s Driving license and Medical fitness certificate of Driver.

24.Formula for considering price variation: No price variation will be payable on cost of oil/tyres,

tubes etc. Only changes in price of petrol/diesel will be adjustable. For every one- rupee rise/fall in

the price of Petrol/Diesel per litter, following adjustment will be given.

24.1. For every Ten paisa increase in prices of fuel price of one paisa per KM shall be payable and for

every Ten paisa decrease in prices of fuel, price of One paisa per Km shall be deductible. This will be

applicable to the actual Km travelled during the month

24.2. Petrol/ Diesel difference

With changes in petrol / diesel prices on daily basis, Contractor has to provide details

of prices of fuel on particular day when fuel is filled. Contractor has to provide “Self attested copy of

fuel bill” whenever fuel is filled by the agency during the month. On the basis of such fuel bill of the

agency, diesel difference will be paid / recovered taking actual k.m. travelled during the period

between two bills.

24.3. Night charges should be paid if the night stay is more than 4 Hours during night and for less

than 4 hours no any night charges to be given.

 Duration of night will be considered from 20:00 Hrs (of current date) to 08:00 Hrs. (Of next

date) as a one night only even if vehicle is utilizing for more than one time OR entire night.

Night charge claim will be treated for one night only for that particular period.

25. EMD: It is required to pay Earnest Money Deposit along with tender in form of demand draft only

in favors of “Uttar Gujarat Vij Company Limited only. FDR not valid for EMD Fee.

26.The ‘Earnest Money Deposit’ paid herewith should be absolutely forfeited by the UGVCL if the full

amount of specified security deposit is not paid in specified time by the successful bidder. On

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forfeiture of EMD, SD or guarantee under the terms and conditions of this tender, applicable GST

will also be recovered from the bidder / contractor and UGVCL reserves all rights of such recovery

of such forfeited amount along with GST.

27.SECURITY DEPOSIT: The 5% of tender value is required to be paid by Demand Draft in favor of

“Uttar Gujarat Vij Company Limited “on acceptance of tender as security deposit at UGVCL, CO,

Himmatnagar. The Security Deposit will be paid within 15 days of receipt of LOI.

28.The Superintending Engineer, Himmatnagar reserves the right to reject any or all the tenders

without assigning any reasons thereof.

29.Vehicle supplied should be comprehensively insured. Attested copy of insurance policy should be

submitted to this office before placement of order. Insurance for driver should also be arranged by

the contractor and attested copy of the same should Be submitted to this office. Moreover,

compliances & follow all contact & labour laws.

30.The successful tenderer will have to provide full details such as Phone No / Mobile phone no. / Full

addresses, Name of responsible person etc for contacting him at any time. Any offer not fulfilling

this requirement will be out right rejected.

31.GEB (i.e. Gujarat Electricity Board) & UGVCL Are interchangeable wherever/Whenever context

32.Vehicle will have to be sent along with well-experienced, well-dressed driver having good manners

with necessary tools and tackles and Contact facility (Mobile-Phone) to meet the normal

breakdown while on road. The driver sent with the vehicle shall have valid license for driving and

Taxi badge. The driver shall be well versed with R.T.O. rules. The driver shall be preferably never

below the age of 25 yrs and never above 55 years. The lodging and boarding of driver shall born

33.No tools, tackles and manpower for execution of order will be provided by UGVCL.

34.The driver should be provided with enough money to cover the cost of diesel, repairs and

incidental expenditure while in journey. Driver should provide mobile phone facility for

communication. Driver should always keep all documents relating to vehicle such as R.C. Books,

insurance, Valid LMV Cab license and PUC Certificate or any other important documents in original

copy with vehicle.

35.The driver should be fully instructed for the good behavior and to drive the vehicle Only in

accordance to the clear directives of Officer in charge and as per RTO rules. In case, if driving is

found rough, contractor shall have to change the driver with genuine one.

36.The contractor shall be immunizing company’s personal against any claim arising out of accident or

misbehavior of the drivers. The vehicle shall be kept properly insured all the time to cover the 3rd

party risk and simultaneously immunize company on account of likely claims from public, police

37.The general use of vehicle is for line maintenance work to transport man & material, used on

Kaccha/ Pakka road/Bullock cart way where vehicle approach is possible.

38.During the period of maintenance, breakdown of the vehicle, when the vehicle may not be sent,

the contractor will have to send another vehicle of same class and model year. In case of failure to

meet this condition, another vehicle shall be hired by the UGVCL from the market at the prevailing

market rates and difference of amount paid, if any, shall be recovered from the contractor’s bill.

39.The validity of the tender shall be 90 days from the date of opening of tender.

40.Conditional tender will not be accepted and straight away be rejected.

41.The contractor is bound to furnish his rate justification in the form of rate analysis, if asked.

42.The contractor bidding for the work must have vehicle registered in his name or on his firm’s name.

Failing to produce such proof EMD / SD paid by the contractor shall be forfeited.

43.Full size carrier should be provided on vehicle. In case of closed body vehicle, proper shielding

(roof) to be provided.

44.Rates for excess Kms travelled by hired vehicle, beyond 3000 km /month is admissible

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occasionally, with written permission of Circle head.

45.It is advised to all tender participants to submit application for EMD refund with advance stamp

receipt along with copy of DD of EMD. So except Lowest bidder EMD Can be released promptly.

46.If contractor fails to provide the vehicle on any day as per contract, penalty of Rs:1500.00 Per

vehicle /day or actual paid by corporation whichever is higher will be Recovered from the current

bill or he has to arrange other acceptable vehicle.

47.PRICES: If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will have to be

borne by the tenderer himself. In no case additional amount towards GST or otherwise will be paid

/ reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned the COMPANY will have the

option to take the prices as exclusive of taxes and duties at maximum higher slab rates for the

evaluation of the tenders.

The offers having price Exclusive OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST

Act, which should be clearly indicated in the price bid. COMPANY may at its discretion consider

such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price

quoted is inclusive of GST and Cess. The offered prices to be indicated in online mode of tender in

the format given (i.e. Schedule-B). The price bid submitted in physical mode shall not be

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder

intends to supply the goods / a service, meaning thereby the bidder has to supply the goods /

services from the relevant declared / registered place of supply only.

48.Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a

given taxable goods and/or services within the original contractual delivery period. The amount of

GST, Percentage (%) of GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and

all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess charged to COMPANY or

shall not claim any such Refund, on a future date, from the concerned Authorities and if, any

Refund, in respect of such GST and Cess, is claimed by you, it will be immediately passed on to the

COMPANY, without COMPANY making any specific Claim, for the same, either from the Department

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Contractor has to provide Tax invoice in a standard format as per CGST act, CGST rules

and GST invoicing rules containing all details as provided Act and rules. Contractor / Supplier has to

mentioned GST no. of UGVCL 24AAACU6551F1ZI in the invoice invariably failure of which payment

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will not be made.

GST at the applicable rate will be levied on the total of schedule B. GST will be subject to

CGST, SGST, UTGST, IGST act and rules, regulation and notifications issued by government from

time to time. Contractor has to classify the supply / services according to the HSN / SAC of CGST

Act, 2017. UGVCL also reserve the right of classification in case of any misclassification of goods /

Further, any additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by

the Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

The amount of GST in the invoice will be reimbursed subject to matching of transaction in

GST return. In case of mismatch, amount of GST will be retained from the subsequent invoice of the

contractor. For final bills, GST will be retained and reimbursed on matching the same in GST return

and after receipt of request from the contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail to

upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor

within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

50. GST Registration:

The Bidder should have to take registration under the “GOODS AND SERVICE TAX

(GST)”. Bidder has to register online in given link before bidding. Link for the same is

www.ugvcl.com/gst. The certified Xerox copy of such registration shall have to be submitted along

with the bid by the bidder

Signature & Seal of Contractor

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GENERAL CONDITIONS OF CONTRACT

1. The contractor shall be required to supply diesel driven closed body vehicle having Taxi / Maxi

passing from RTO of the models not before two years as on the date of tender opening and

strictly in accordance with the specification laid down in the tender papers. Any vehicle not

confirming to the said specifications shall not be accepted

1.1 It is strictly instruction to provide same vehicle mentioned during tender. No vehicle will be

altered after confirming in Tender documents.

1.2 For Provide new vehicle, agency has to mention document of Model provided with

estimate/quotation of authorized dealer also, it is compulsory to provide new vehicle after

confirming in Tender documents. Contractor has to pay additional deposit of RS 5000.00 (DD

Payable at Place) submitted at Circle/Division- Office Name. In case contractor has submitted

Quotation for New Vehicle and fail to provide new vehicle mention in quotation then UGVCL has

full right to forfeit the additional deposit Rs 5000 paid by the Contractor

2. The vehicles intended to be placed for hiring must have the following documents completed in all

respects and produced to Engineer In charge for verifying:

2.1. Insurance certificate covering period up-to-date.

2.2. Registration certificate book with tax paid up-to-date.

2.3. Fitness Certificate.

2.4. Road permits

2.5. Any other documents relevant relating to hiring of vehicle.

2.6. Registration as “TAXI” or “MAXI”.

2.9. Driver License LMV Cab

2.9.1 Driver's fitness certificate as well as eyes certificate should be provide.

2.10. GPS Fitted Certificate.

2.11. Valid Fast tag Account Certificate.

3.The contractor shall make his own arrangements for the Boarding and lodging of his drivers,

agents and servants.

4.The vehicles when in service shall have to be parked at the UGVCL’s premises or as near as the

work site is possible.

5.The contractor shall ensure that representative on his behalf is deputed by him to keep in touch

with the Engineer with regard to detailing of vehicles, providing arrangements for substitutes in

case of any vehicles going off road looking after to general need of vehicle.

6.The contractor shall also make his own arrangements for refueling, repairs and maintenance of

his vehicle and provide other vehicle during maintenance or repair period with all above-

mentioned conditions

7.The contractor must follow all the rules, regulations and enactments of the labor laws relating to

engagements of persons by him with PF registration.

8.Contractor should register with RPFC for PF for driver provided by him. Also, submit Last

Submission Challan of respective authority.

9.The vehicle once inspected and approved by the Engineer for hire shall not be changed or

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substituted by the contractor except on orders from the Engineer or on becoming defective/off

road due to accident, breakdown, etc. In such an event, the contractor shall have given

immediate intimation to the Engineer. Where a change of vehicle is likely to last for more than

one-week prior approval of this Engineer shall have to be taken.

10.The speedometers of the vehicles must be maintained with full accuracy and in working

condition/order at all times. Any defect noticed therein must be rectified at the earliest in a

period not exceeding two days. Till such time, the Kms. of journeys for various places shall be

decided by the users/Engineers.

11.No interest shall be paid by the UGVCL on Security deposit.

12.Tender fee paid for purpose of tender papers is non-refundable.

13.The security deposit shall be refunded to successful bidder only after satisfactory completion of

the contract or on its termination by the UGVCL due to its own reasons. The UGVCL reserves the

right to recover any dues, outstanding against the contractors, from the Security Deposit or

towards any loss caused to the UGVCL owing to negligence or default of the contractor, his

servants or agents. The refund shall be done only on production of No Objection Certificates of

all concerned Officers.

14.The rates quoted by the bidder in the schedule of rates must include all charges of every type

such as fuel, taxes, and levies maintenance / repairs, driver or contractor’s servant/agent wages,

15.The contractor shall provide standby vehicle(s) to ensure prompt substitute

arrangements should any hired vehicle go off road.

16. In case any vehicle remains absent or fails to report for duty or a vehicle if provided, as a

substitute is not in an acceptable condition, the UGVCL shall recover penalty at the rate

hereinafter specified. And in case of un-acceptance of substituted vehicle, any journey covered

by it may also be disallowed apart from recovering penalty as if the vehicle is ‘Absent’.

17. UGVCL shall have right to hire vehicle from other agency at the risk and cost of contractor in

case of default.

18. Contractor has to fulfil statutory requirement if it will rise in future during execution of

contract. If same will not be satisfied by contractor whole contract will be cancelled.

19. In case of mentioning of registered vehicle for tender requirement then vehicle not under

service contract at any other organization. For providing new vehicle deposit amount must be

required if documents not available.

20.INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to time.

20.1 STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or

in the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to

suppliers offer if it takes place within the original contractual delivery date will be to

COMPANY’s account subject to the claim being supported by documentary evidence. However, if

any decrease takes place after the contractual delivery date, the advantage will have to be passed

on to COMPANY. Statutory Variation clause will not be applicable in case of Supplier / Contractor

has opted for Composition Scheme under GST.

GST Registration:

The Bidder should have to take registration under the “GOODS AND SERVICE TAX(GST)”.

Bidder has to register online in given link before bidding. Link for the same is

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906,CIRCLE OFFICE, HAJIPURA, HIMATNAGAR-383

FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

www.UGVCLgujarat.com/gst. The certified Xerox copy of such registration shall have to be

submitted along with the bid by the bidder.

20.2 On forfeiture of EMD, SD or guarantee under the terms and conditions of this tender,

applicable GST will also be recovered from the bidder / contractor and UGVCL reserves all rights

of such recovery of such forfeited amount along with GST.

21. PENALTY FOR DELAY

The completion time allowed for carrying out the work should be strictly observed. For any

delay, penalty will be levied at the rate of ½ % per week or part thereof on delayed portion of the

work subject to ceiling of 10% of total contract value plus GST as applicable will be imposed.

Signature & seal of party

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CIN – U40102GJ2003SGC042906,CIRCLE OFFICE, HAJIPURA, HIMATNAGAR-383

FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

ANNEXURE DETAILS OF DEPOSIT ATTACHED

SR. Description

1 Earnest Money Deposit

Earnest Money Deposit of Rs. /-, submitted in the form of Demand Draft

Branch, bearing DD No. dated

is attached herewith.

2 Tender Document Fee

Tender Document Fee of Rs. /-, submitted in the form of Demand Draft

Branch, bearing DD No. dated

is attached herewith.

3 Deposit Fee for New Vehicle

Deposit Fee for New Vehicle Rs. 5000.00 /-, submitted in the form

of Demand Draft drawn on Bank,

Branch, bearing DD No. dated

is attached herewith.

For Provide new vehicle, agency has to mention document of Model provided with

estimate/quotation o f authorized dealer also, it is compulsory to provide new vehicle

after confirming in Tender documents. Contractor has to pay additional deposit of RS

5000.00 (DD Payable at Place) submitted UGVCL, CO/DO Office Name. In case contractor has

submitted Quotation for New Vehicle and fail to provide new vehicle mention in quotation

then UGVCL has full right to forfeit the additional deposit Rs 5000 paid by the Contractor

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FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

(Strike off whichever is not applicable)

This i s t o de cla re t h a t M r./Ms. ,e m p l o ye e of UGVCL at (

Place), is related to our (Designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors is having any relatives

employed or working with Uttar Gujarat Vij co.ltd. At any of its offices or its parent Department I.e.

Energy & Petrochemicals Dept., Govt. of Gujarat.

Sign & Signature of Bidder

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FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING /BLACK LIST

SUB: Under taking in regard to stop deal/Banned for Business dealing /Black list thereof)

Ref: Tender no:

All bidders will have to furnish the following undertaking duly filled in, Signed and stamped for

each quoted item of the tender along with the technical bid.

Authorized signatory of M/s here by certified

That M/S and their proprietor/any

partner /any director of the firm is not stop deal and/or banned for business dealing and/or black

listed by GUVNL and/or there any subsidiary company viz. SECL/UGVCL/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of Firm Signature of Tenderer

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FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

ય.ુ જી.વી.સી.એલ હ િંમતનગર સર્ક લ ના Vehicle માટે બંધ બોડીની Taxi/Maxi passing (Neo

Bolero/TUV) 6 + 1 પાનસિંગ જીપ ગાડી વાનષિર્ ધોરણે ભાડે રાખવા અંગેની સામાન્ય શરતો નીચે

૨.RTO નનર્મોનુસાર આપની ગાડી ઓન રોડ હોવી જરૂરી છે . તથા તેને લગતા તમામ

Tax,Insurance,Maxi permit, PUC Certificate વગેરે પ ૂરા સમર્ના ભરે લા હોવા જોઈએ તેમજ

3.આપના વાહનનુું MODEL કુંપનીએ નક્કી કરે લ અટે લે કે ટે ન્ડર પડયા તારીખથી છે લ્લા ૨ (બે) વર્યથી

૬.કુંપનીના નનર્મોનુસાર રકલોમીટર તથા કામગીરી અંગેની LOGBOOK આપે ફરજજર્ાતપણે રાખવાની

૧૦.તમારે ત્રારહત વ્ર્ક્ક્તનુ ું સુંપ ૂણય વીમો લેવાનો રહેશે અને વીમો લીધાની નકલ Agreement

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FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

૧૩.આપે ભરે લ Toll-Tax પાવતી ની નકલ લબલ સાથે જોડવી જરૂરી છે . જે આપના લબલ સાથે Payment

માનનસક રીતે સુંપ ૂણય તુંદુરસ્ત હોવો જોઈએ. નનયુક્ત અનધકારી માુંગે ત્ર્ારે ડ્રાઇવર Fitness નુ ું

૧૬.સદરહુ કોન્રાક્ટ માટે આપે આપને મળે લ ઓડય રના ૫% પ્રમાણે કુંપનીમાું SECURITY DEPOSIT પેટે

જણાશે તો ભરપાઈ કરે લ Deposit ની રકમ જપ્ત કરવાને પાત્ર થશે.

૨૦.સામાન્ર્ રીતે આપનુું વાહન સવારે ૮-૦૦ વાગે અમારી HIMMATNAGAR કર્ેરી ખાતે હાજર

૨૧.ઠેકેદારે વાહન ઉપર આગળના ભાગે “ON DUTY UGVCL” ર્ોખ્ુ ું વાુંર્ી શકાર્ તે રીતે લખવાનુ ું

રહેશે. તદુપરાુંત વાહન સાથે “Spare Wheel” તથા બીજા તાત્કાલલક રરપૅર કરી શકાર્ તેવા સાધનો

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FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

૩૦.જ્ર્ારે જ્ર્ારે Tyre-Tube અથવા oil માં ભાવ વધારો થશે તે મજરે આપવામાં આવશે ન ીં.

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FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

૩૫.GST (Goods & Service Tax) નુું રજજસ્રે શન સરટિરફકેટ ની નકલ ટે ન્ડર કોપી સાથે રજૂ કરવાની