AVN/2026/Refurbishment of Super King Air B200 aircraft ,VT-GUJ

Date and time of opening of technical Bid …………………….

Address of filing of Technical Bids Gujarat State Aviation Infrastructure

Co. Ltd,Civil Aviation Department

Nr.Torrent,Sub Station,SVPI Airport,

Contact person and details Mr. S R Singh

Contact Number:91-9868102329

Email ID: [email protected]

Place of opening of Bids and Address for Gujarat State Aviation Infrastructure

communication Co.Ltd. Civil Aviation Department

Nr.Torrent Sub Station,SVPI Airport,

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

2.4 Tender Procurement Address

The Tender can be downloaded from the following websites:

(i) nProcure Portal

(ii) GUJSAIL Official Website

 All bidders shall follow the bidding procedures specified in the Tender document available

on the above websites.

 Technical Bids shall be submitted both in hard copy at the address specified above and

online through the nProcure portal.

 Financial Bids shall be submitted online only through the nProcure portal.

 Any corrigendum or addendum issued subsequently shall be uploaded on the above

 In the event any scheduled Tender activity falls on a declared Government holiday,

the same shall automatically stand extended to the next working day.

Mode of Submission

Applications may be submitted through Registered Post, Speed Post, Courier or Hand Delivery.

Applications received after the due date and time shall not be considered for evaluation.

Bids submitted through facsimile or email shall not be accepted.

Bids not submitted in prescribed format may be rejected.

Bids received after the prescribed Bid Due Date and time shall be summarily rejected and shall

not be considered for evaluation.

2.6 Rejection of Bids

The Authority reserves the right to accept or reject any or all Bids without assigning any reason

The Authority reserves the right not to proceed with the Tender process at any stage without

any liability or obligation.

Bids may be rejected if required documents are incomplete, invalid, improperly submitted or

not in accordance with Tender requirements.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

2.7 Validity of Bids

The Bid shall remain valid for a period of 10 days from the Bid Due Date. The validity period

may be extended by mutual consent between the Bidder and the Authority.

2.8 Clarification on Tender Document

Bidders requiring clarification regarding the Tender may submit queries in writing through post

or email sufficiently in advance before the Pre-Bid Meeting.

The Civil Aviation Department reserves the right not to respond to irrelevant or unnecessary

queries. Non-receipt of clarification shall not be a ground for extension of Bid submission

2.9 Language and Currency

The Bid and all related documents shall be submitted in English language only. Any document

in a foreign language shall be accompanied by certified English translation.

The Financial Bid shall be quoted in INR through prescribed online submission process.

The quoted rates shall remain valid for 10 days from the date of submission.

2.10 General Conditions

1. All submitted documents shall be treated as confidential by the Authority.

2. Incomplete or inaccurate submissions may result in rejection of Bid.

3. Bidders shall carefully review all Tender requirements prior to submission.

4. The decision of the Civil Aviation Department / GUJSAIL shall be final and binding on all

participating Bidders.

5. The Authority reserves the right to verify any submitted information, approvals or

certifications.

6. The successful Bidder shall provide all required support for DGCA-related approvals and

certification requirements associated with refurbishment work.

7. Each Bidder shall submit only one proposal against this Tender.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

2.11 Payment Terms

Payments for aircraft refurbishment work shall be released on completion of the entire

refurbishment work including certifications and successful final acceptance by the

Civil Aviation Department, Government of Gujarat.

The Contractor shall submit final invoice along with all applicable inspection reports,

certification documents, release documents, material certificates, flammability reports,

Certificate of Conformance (COC), warranty documents and work completion records for

processing of payment.

Final payment shall be released only after satisfactory completion of all refurbishment

activities, rectification of defects/snags, submission of required documentation and

acceptance of the aircraft interior by the Civil Aviation Department, Government of Gujarat.

Any pending rectification work, incomplete documentation, non-compliance with Tender

requirements, DGCA regulations or OEM standards may result in withholding of payment until

satisfactory closure of all observations.

No advance payment or stage-wise milestone payment shall be applicable unless specifically

approved by the Civil Aviation Department, Government of Gujarat.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

3.EVALUATION PROCESS

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

3.1 EVALUATION PROCESS

The evaluation of this Tender shall be conducted in accordance with the procedures

outlined in this document. The assessment will be based on the clauses defined

under Basic Eligibility and Technical Criteria specified in this Tender.

The evaluation process is divided into two stages:

1. Technical Bid

2. Financial Bid

Both Technical and Financial proposals will be evaluated separately. Only those bidders

who qualifies the Technical criteria will be considered eligible for Financial evaluation.

Financial evaluation will be carried out on a L1 (lowest bid) basis.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

3.2 Scope of Work

S.N. Subject Scope of Work

1.  Veneer surface repair to be carried out on all

affected veneer panels.

 FR grade re-varnish followed by buffing and

polishing using OEM recommended imported

consumables. Surface cracks shall be restored to

near-original condition.

 Milkiness removal

 If any panel is beyond repair, replacement shall

be carried out upon prior approval from Civil

Aviation Department.

2. REPLACEMENT OF  Complete replacement of wooden laminate

WOODEN panels including cabinet doors, partition panels

LAMINATES and other affected laminate areas to maintain

uniformity of aircraft interiors.

 Manufacture’s C of C shall be provided.

 Replacement of Pilot and Co-Pilot seat

3. PILOT & CO-PILOT upholstery without cushion change

SEAT UPHOLSTERY  USA/or equivalent specifications manufactured

REFURBISHMENT aviation-grade leather and sheepskin shall be

 FAR 25.853(a) flammability report,

 Certificate of Conformance and Certificate of

Origin of leather and sheep skin shall be

 Following seat leather upholstery replacement

UPHOLSTERY SEAT

 Leather upholstery for VIP seat upholstery

(i) VIP Seats (06 Nos.)

(ii) Jump seats (02 Nos.)

(iii) Lavatory seat (01 Nos)

 Flammability test report as per FAR 25.853 (a)

and Certificate of Conformance and Veterinary

Certificate of leather and sheep skin to be used.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

S.N. Subject Scope of Work

5. LEATHER  Complete replacement of leather in cockpit

REPLACEMENT IN dado, lavatory side panels, baggage beading,

OTHER AREAS entrance beading and other affected areas using

aviation-grade leather.

 FAR 25.853(a) flammability report, Certificate of

Conformance and Veterinary Certificate shall be

6. ULTRA-SUEDE  Complete replacement of Ultra-suede on

REPLACEMENT sidewalls and headliner

HEADLINER & PSU  USA manufactured or equivalent specifications,

PANELS Standard OEM-grade Ultra-suede material.

 FAR 25.853(a) flammability report and Certificate

of Conformance of material shall be provided.

 Replacement of cabin dado panel fabric using

USA or equivalent specifications manufactured

aviation-grade fabric. FAR 25.853(a) flammability

report and Certificate of Conformance shall be

8. CARPET  Complete replacement of aircraft carpet using

REPLACEMENT USA/or equivalent specifications made single

colour 100% wool aviation carpet. Scope includes

carpet supply, cutting, edging and installation

labour. Existing carpet padding shall be replaced.

9. DECORATIVE  Decorative metal plating to be carried out on

METAL PLATING complete aircraft, PSU items, cup holders,

baggage hooks, trim rings and other decorative

metal parts. Finish shall match existing plating.

 Work shall be carried out through aviation-

specialist plating company with AS9100

certification. FAA Form 8130-3 shall be provided

for plated parts.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

S.N. Subject Scope of Work

 Replacement of lavatory mirror (Qty: 01) using

10. MIRROR REPLACEMENT

aviation-grade mirror sheets imported from OEM

approved sources.

 Scope includes fabrication, cutting and

11. PLASTIC REPAIR  Repair and paint touch-up of all cabin and cockpit

plastic panels using aviation-grade repair

materials and consumables.

12. CURTAINS FABRICATION  Fabrication and installation of new curtain for aft

baggage area using aviation-grade fabric

materials. FAR 25.853(a) flammability report and

Certificate of Conformance shall be provided.

13. REPLACEMENT OF  Replacement of aviation-grade leatherette carpet

CARPET RUNNER runner. FAR 25.853(a) compliance report and

(AVIATION GRADE) Certificate of Conformance shall be provided.

Carpet runner shall be treated as loose

14. INTERIOR PLACARDS  Replacement of all cabin interior placards and

(DECALS) decals using aviation-grade decals. Material

Certificate of Conformance shall be provided.

Scope includes supply and installation labour.

 The entire refurbishment of aircraft VT-GUJ, Beechcraft Super King Air B200, shall

preferably be carried out at the GUJSAIL facility, Civil Aviation Department,

Government of Gujarat. In case the successful bidder intends to carry out any

refurbishment activity at another approved facility, prior written approval from the

Civil Aviation Department, Government of Gujarat, shall be obtained before

removal or transfer of any aircraft component, equipment, or interior item.

 Any item, component, equipment, or assembly removed from VT-GUJ for repair,

refurbishment, modification, inspection at any approved external facility shall be

transported entirely at the risk, responsibility, and cost of the successful bidder. All

transportation, packing, handling, insurance, logistics, customs clearance (if

applicable), and associated charges shall be borne by the successful bidder.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

3.3 FINANCIAL BID OPENING

Only those bidders who qualify during Technical Evaluation shall be eligible for opening

of the Financial Bid. The Financial Bid of technically qualified bidders shall be opened on the

date and time notified by the Civil Aviation Department, Government of Gujarat / GUJSAIL.

The evaluation of Financial Bid shall be carried out in accordance with the Tender conditions

and approved evaluation methodology.

The bidder quoting the lowest evaluated responsive price (L1) and meeting all Tender

requirements shall be considered for award of contract.The Authority reserves the right to

accept or reject any bid without assigning any reason

3.4 ISSUANCE OF LETTER OF AWARD

The successful bidder shall be issued a Letter of Award (LoA) within 10 days from opening

of the Financial Bid. The successful bidder shall acknowledge acceptance of the LoA and

comply with all post-award formalities, documentation and contractual requirements

within the stipulated time period.

The successful bidder shall execute the Agreement / Work Order with the Civil Aviation

Department, Government of Gujarat / GUJSAIL before commencement of refurbishment work.

In the event the successful bidder fails to comply with Tender conditions, withdraws from

the process, becomes insolvent, is affected by Force Majeure, or fails to execute the

Agreement, the Authority reserves the right to cancel the award and offer the contract to

the next eligible bidder (L2) subject to acceptance and approval.

The decision of the Authority regarding award of contract shall be final and binding on all

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

4. BIDDING PROCESS

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

4.1 TENDER DOCUMENT AVAILABILITY

The Tender document shall be available for download from the following websites:

(ii) GUJSAIL Official Website

Any corrigendum, clarification, amendment or addendum related to the Tender shall be

uploaded only on the above websites. Bidders are advised to regularly visit the above websites

for updates and modifications related to the Tender.

The Civil Aviation Department / GUJSAIL shall not be responsible for failure of bidders to obtain

updates or corrigenda from the above websites.

4.2 PREPARATION AND SUBMISSION OF BID

Bidders shall submit digitally signed, encrypted and complete bids along with all required forms,

annexures and supporting documents as specified in the Tender document.

Bids shall be submitted strictly through the prescribed e-tendering process. Bids submitted

through any other mode shall be liable for rejection.

Bids and modifications thereto shall be uploaded before the prescribed deadline. Late

submissions shall not be accepted.

Technical Bid documents shall also be submitted in hard copy form at the address specified in

the Tender document.

Financial Bid shall be submitted online only through nProcure Portal.

The Technical and Financial Bid shall include all applicable forms, declarations, certificates and

annexures as specified in the Tender document.

All submitted documents shall be duly signed, stamped and authenticated by the authorized

representative of the bidder.

The bidder shall be solely responsible for correctness, completeness and authenticity of all

submitted information and documents.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

DOCUMENTS TO BE SUBMITTED

The bid shall include the following documents, duly filled, signed and submitted by the bidder:

• Covering Letter

• General Information including experience of similar aircraft and Technical Compliance Details

• Bid Security / Bank Guarantee

• Financial Bid Format (Online Submission)

• Audited Annual Balance Sheets for last three financial years certified by Chartered Accountant

• Technical brochures, approvals, certifications and supporting documents

• Documents related to DGCA approvals / OEM authorization / refurbishment capability

• Any additional documents specified in the Tender Annexures

4.3 COMPLIANCE AND AUDITING

1. All submissions made by bidders shall be complete, authentic and self-certified wherever

2. Submission of false, incomplete, misleading or forged documents may result in

disqualification, rejection of bid and further legal action as deemed appropriate by the

3. The Authority may verify both online submissions and hard copy documents for compliance

with Tender requirements.

4. The Authority reserves the right to seek clarifications, additional documents or supporting

information from bidders during evaluation process.

5. Bidders shall cooperate fully during document verification, technical evaluation and audit

6. Failure to comply with Tender requirements or provide satisfactory clarification may result

in rejection of the bid.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

5.TERMS OF REFERENCE

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

5.1 ROLES AND RESPONSIBILITIES FOR REFURBISHMENT

5.1.1 ROLES AND RESPONSIBILITIES OF BUYER

The Civil Aviation Department, Government of Gujarat / GUJSAIL (“Buyer”) shall have the

following responsibilities:

(a) The Buyer shall release payments to the successful bidder / contractor in accordance with

agreed contractual terms and completion milestones.

(b) The Buyer shall provide necessary access to aircraft VT-GUJ for refurbishment work.

(c) The Buyer shall review and approve material samples, colour schemes, upholstery, veneer

finishes and replacement items as per requirement of Clause 3.2 of this tender prior to any

commencement of work.

(d) The Buyer or its authorized representatives may carry out inspections and quality checks

during execution and after completion of refurbishment work.

(f) The Buyer shall ensure compliance with applicable Government procedures and contractual

formalities related to the project.

(g) The Buyer reserves the right to approve or reject any replacement item, deviation or

additional work outside approved scope.

5.1.2 ROLES AND RESPONSIBILITIES OF CONTRACTOR

The successful bidder / contractor shall have the following responsibilities:

(a) The Contractor shall carry out complete aircraft interior refurbishment work in accordance

with DGCA regulations, OEM standards, approved maintenance practices and Tender

(b) The Contractor shall use only approved aviation-grade materials and consumables suitable

for aircraft interior applications.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

(c) The Contractor shall submit all required certification documents including FAR 25.853(a)

flammability reports, Certificate of Conformance, release documents and material traceability

(d) The Contractor shall protect aircraft structure, avionics, wiring, systems and components

during execution of refurbishment work. Any damage occurred on the installed component

/equipment during the refurbishment work shall be the responsibility and must be borne by

(e) The Contractor shall submit work progress reports, inspection reports and technical

documentation as required by the Buyer.

(f) The Contractor shall not carry out any major alteration, modification or deviation from

approved scope without prior written approval from the Buyer.

(g) The Contractor shall rectify all defects, deficiencies or workmanship discrepancies observed

during inspection or acceptance process at its own cost.

(h) The Contractor shall ensure proper removal, handling, storage and reinstallation of aircraft

interior components.

(i) The Contractor shall provide all required release certification, warranty documents and

completion records upon completion of refurbishment work.

(j) The Contractor shall comply with all applicable statutory, regulatory and safety requirements

during execution of the project.

5.2.1 CONTRACTOR’S REPRESENTATION AND WARRANTY

(a) The Contractor represents that it is a legally authorized organization possessing valid

approvals, capability and experience for aircraft interior refurbishment work.

(b) The Contractor warrants that all materials used shall be genuine aviation-grade materials

suitable for aircraft application.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

(c) The Contractor warrants that workmanship and refurbishment work shall be free from

defects during the agreed warranty period.

(d) The Contractor shall ensure compliance of all work with DGCA regulations, OEM standards

and approved maintenance practices.

(e) The Contractor declares that it is not blacklisted, suspended or involved in fraudulent or

illegal activities affecting eligibility for execution of the project.

(f) In case third-party agencies, specialist vendors or subcontractors are involved, the Contractor

shall remain fully responsible for quality, certification and completion of work.

(g) All third-party work including plating, upholstery, material supply and specialized repair shall

comply with the same standards and warranty obligations applicable to the Contractor.

5.3 AMICABLE RESOLUTION AND ARBITRATION

Amicable Resolution

(a) Except where otherwise provided in the Agreement, all disputes, differences or claims arising

out of or relating to the Agreement, directly or indirectly, shall first be resolved through mutual

discussions and amicable settlement between the Parties.

(b) In the event the dispute is not resolved amicably, the matter may be referred to a sole

conciliator appointed by the Civil Aviation Department, Government of Gujarat. The conciliator

may be an official of the Authority and no objection shall be raised on such appointment.

(c) The conciliator shall assist the Parties in arriving at an amicable settlement. Upon settlement,

the conciliator shall prepare and authenticate the settlement agreement and provide signed

copies to both Parties. Such settlement agreement shall be final and binding on both Parties and

shall have the same status and effect as an arbitral award under the Arbitration and Conciliation

(d) The Commissioner, Civil Aviation Department, Government of Gujarat shall exercise all

powers of the Authority for resolution of disputes under this Tender.

(e) Statements, views, admissions or proposals made during conciliation proceedings shall

remain confidential and shall not be used as evidence in arbitration or judicial proceedings.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

5.4 Arbitration

(a) Any dispute not resolved amicably shall be referred to arbitration in accordance with the

provisions of the Arbitration and Conciliation Act,

(b) The arbitration tribunal shall consist of three (3) arbitrators, with each Party appointing one

arbitrator and the third arbitrator being appointed mutually by the two appointed arbitrators.

(c) The place and venue of arbitration shall be Ahmedabad, Gujarat, India.

(d) The arbitration proceedings, submissions, documents and awards shall be conducted in the

English language.

(e) The arbitral award shall be in writing and shall be final and binding on both Parties.

(f) The Parties agree that the arbitral award shall be enforceable in accordance with the

provisions of the Arbitration and Conciliation Act,

Performance During Arbitration

(a) During the pendency of arbitration proceedings, both Parties shall continue to perform their

respective obligations under the Agreement unless otherwise directed by the arbitral tribunal.

(b) The cost of arbitration, including arbitrator fees and related expenses, shall be borne by the

Parties as determined by the arbitral tribunal.

(c) Arbitration proceedings shall not be suspended or terminated due to occurrence of Force

Majeure events, provided such event is notified by the affected Party within the specified period.

(d) No interest shall be payable on any awarded amount until the date of publication of the

arbitral award unless otherwise directed by the arbitral tribunal.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

5.5 FORCE MAJEURE

Force Majeure Events

The following events shall constitute Force Majeure events if they prevent or delay performance

of obligations under the Agreement:

(a) Earthquake, flood, cyclone, storm, lightning or other natural calamities;

(b) Fire not attributable to either Party;

(c) War, invasion, armed conflict, terrorism, riots or civil disturbances;

(d) Government restrictions, statutory prohibitions or regulatory actions;

(e) Strikes, lockouts or labour disturbances not directly involving the Contractor;

(f) Epidemics, pandemics or similar public emergencies;

(g) Any other event beyond the reasonable control of the affected Party.

Notice of Force Majeure

(a) The affected Party shall notify the other Party in writing within two (2) days from occurrence

of the Force Majeure event.

(b) The notice shall include:

• Nature and extent of the Force Majeure event;

• Expected duration of the event;

• Impact on performance of obligations;

• Mitigation measures proposed or undertaken;

• Any other relevant information concerning the event.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

Performance of Obligations

(a) The affected Party shall be temporarily excused from performance of obligations affected by

the Force Majeure event to the extent of such impact.

(b) The affected Party shall take all reasonable efforts to minimize delays and resume

performance at the earliest opportunity.

(c) The affected Party shall continue performance of obligations not affected by the Force

(d) Force Majeure shall not automatically terminate the Agreement unless continuation of work

becomes impossible for an extended period mutually determined by both Parties.

(e) Upon cessation of the Force Majeure event, the affected Party shall promptly notify the other

Party and resume normal performance of obligations.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

6.REFURBISHMENT PROCESS

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

6.1 REFURBISHMENT PROCESS

The refurbishment process for aircraft VT-GUJ shall involve various stages from award of

contract until final acceptance of the refurbished aircraft by the Civil Aviation Department,

Government of Gujarat / GUJSAIL.

The refurbishment process shall ensure compliance with DGCA regulations, OEM standards,

approved aviation maintenance practices and all applicable airworthiness requirements.

The refurbishment process shall broadly include the following stages:

1. Pre-Refurbishment Inspection and Technical Assessment

2. Award of Contract / Work Order

3. Approval of Material Samples and Interior Scheme

4. Execution of Interior Refurbishment Work

5. Inspection, Testing and Quality Verification

6. Reinstallation and Final Completion of work as per scope.

7. Re-computation /Reweighing of weight schedule

8. Aircraft Delivery and Final Acceptance

9. Final Payment and Closure of Contract

6.2 PRE-REFURBISHMENT INSPECTION AND TECHNICAL ASSESSMENT

The aircraft interior shall undergo detailed technical inspection before commencement of

refurbishment work.

The inspection shall include, but not be limited to:

• Assessment of existing cabin condition

• Inspection of veneer panels and laminates

• Inspection of upholstery, carpets and headliners

• Inspection of decorative metal parts

• Inspection of plastic panels and trim components

• Inspection of curtains, placards and interior fittings

• Identification of repairable and non-repairable items

• Verification of existing aircraft interior configuration

• Inspection of cabin sidewalls, PSU panels and associated interior assemblies

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

The Contractor shall prepare and submit the following documents at the time of submission

• Detailed inspection report

• Refurbishment methodology and work plan

• Material specifications and technical details

• Proposed colour schemes and finish samples

• List of repairable and replacement items

• Inspection observations and recommendations

• In case any component is found beyond repair, replacement shall be carried out only after

obtaining written approval from the Civil Aviation Department / GUJSAIL.

• Any additional defect or discrepancy observed during dismantling or refurbishment process

shall be immediately reported to the Buyer for further instructions and approval.

6.3 AWARD OF CONTRACT / WORK ORDER

 The Work Order and Agreement shall be executed after finalization and approval of the

successful bidder.

 The successful bidder shall comply with all technical, commercial, regulatory and

documentation requirements specified in the Tender Document.

 Scope of work, timelines, inspection requirements, certification requirements and payment

terms shall be mutually agreed prior to commencement of refurbishment work.

 The Contractor shall coordinate with the Civil Aviation Department, GUJSAIL, aircraft

maintenance representatives and inspection authorities during execution of the project.

 The Contractor shall nominate authorized representatives including deputation of Single

Point of Contact for technical coordination and project monitoring throughout the

refurbishment period.

 No refurbishment work shall commence unless formal approval and Work Order are

issued by the Civil Aviation Department / GUJSAIL.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

6.4 APPROVAL OF MATERIALS AND INTERIOR FINISH

• The Contractor shall submit material samples, veneer finishes, leather samples, carpet

samples, fabric samples, decorative plating finishes and colour schemes for approval before

commencement of work.

• Only approved aviation-grade materials complying with FAR 25.853(a) flammability

requirements and applicable aviation standards shall be used.

• The Contractor shall submit Certificates of Conformance (COC), Flammability Test Reports,

release certificates and other related certification documents for approval.

• All materials used shall be traceable and supported with proper certification documentation.

• Refurbishment work shall commence only after approval of materials, samples and interior

scheme by the Civil Aviation Department / GUJSAIL.

• Any change in approved material, finish or specification shall require prior written approval

from the Buyer.

6.5 EXECUTION OF REFURBISHMENT WORK

The Contractor shall carry out approved refurbishment work including, but not limited to:

• Veneer refinishing and laminate replacement

• Repair of wooden moulding and decorative panels

• Pilot and Co-Pilot seat upholstery refurbishment

• VIP seat upholstery replacement

• Leather replacement in other interior areas

• Carpet replacement

• Ultrasuede and fabric replacement

• Decorative metal plating

• Plastic panel repair and refinishing

• Curtain fabrication and installation

• Placard and decal replacement

• Mirror replacement

• Associated repair, finishing and detailing work

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

During execution of work:

 Aircraft systems, avionics, wiring, structure and sensitive equipment shall be

adequately protected from damage or contamination.

 Approved aviation maintenance practices and procedures shall be followed at all

 All refurbishment work shall comply with DGCA regulations, OEM standards and

approved technical data.

 Only approved aviation-grade materials and consumables shall be used.

 The Contractor shall maintain cleanliness, safety and proper housekeeping within the

 The Contractor shall ensure proper storage, tagging and protection of removed aircraft

 Any damage caused during execution of work shall be rectified by the Contractor at its

6.6 INSPECTION, TESTING AND QUALITY VERIFICATION

Upon completion of refurbishment work, detailed inspection and quality verification shall be

carried out by the Civil Aviation Department / GUJSAIL or its authorized representatives.

The inspection shall include:

• Verification of workmanship quality

• Fit and finish inspection

• Verification of material conformity

• Inspection of cabin appearance and uniformity

• Functional checks of affected areas

• Verification of certification documents

• Inspection of installation quality and alignment

• Verification of approved material usage

• The Civil Aviation Department / GUJSAIL may carry out inspection at any stage of

refurbishment work.

• The Contractor shall provide all necessary support, access and documentation during

inspection and verification activities.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

6.7 REINSTALLATION AND FINAL COMPLETION

• All refurbished, repaired and replacement components shall be properly reinstalled and

secured in accordance with approved maintenance practices.

• Final detailing, polishing and cabin cleaning shall be carried out prior to aircraft delivery.

• All release documents, certification records and quality documents shall be submitted to the

Civil Aviation Department / GUJSAIL.

• The Contractor shall ensure that the aircraft interior is restored in fully serviceable and

operational condition suitable for VVIP operations.

• Any pending snag items identified during final inspection shall be rectified prior to delivery of

6.8 AIRCRAFT DELIVERY AND FINAL ACCEPTANCE

Final delivery of aircraft VT-GUJ shall be carried out after satisfactory completion of

refurbishment work and closure of all inspection observations.

Delivery documentation shall include:

 Release certification including CA Form

• Material certification documents

• FAR 25.853(a) flammability reports

• Certificates of Conformance

• Work completion report

• Inspection and release records

Final acceptance shall be subject to inspection and approval by the Civil Aviation Department,

Government of Gujarat / GUJSAIL.

Any damage occurring during execution of work, handling or delivery shall be rectified by the

Contractor at its own cost prior to acceptance.

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

6.9 FINAL PAYMENT

• Final payment shall be released after satisfactory completion of refurbishment work and

acceptance by the Civil Aviation Department / GUJSAIL.

• Payment shall be subject to submission of all required certification documents, release

records and completion reports.

• Any incomplete work, pending rectification or non-compliance may result in withholding of

payment until satisfactory completion.

• The Contractor shall submit final invoice, work completion documents and supporting

records for processing of payment in accordance with agreed contractual terms and

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

TECHNICAL REVIEW FORM FOR INTERIOR REFURBISHMENT OF VT-GUJ

S/N Main Evaluation Criteria Supporting

1 Valid DGCA/OEM/MRO Approval Submitted

2 Aircraft Interior Refurbishment Experience

3 Similar Aircraft Experience Submitted

4 EMD Submitted along with Tender Fee

5 Technical Proposal Submitted

6 Compliance with Scope of Work

7 FAR 25.853(a) Compliance Confirmed

8 Material Certification Commitment Submitted

9 Warranty Commitment Submitted

10 Acceptance of Tender Terms & Conditions

11 Signed & Stamped Documents Submitted

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

WARRANTY ACCEPTANCE FORM

Contractor Name

Aircraft Registration VT-GUJ

Warranty Effective Date

Warranty Period 5 Years

The Contractor hereby confirms that all refurbishment work carried out on Aircraft VT-GUJ is

covered under warranty against workmanship defects for the agreed warranty period.

WARRANTY COVERAGE

• Upholstery workmanship

• Veneer refinishing

• Carpet installation

• Decorative finishing

• Material defects related to supplied items

Name & Designation Signature Date

Contractor Representative

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

SELF DECLARATION FORM

Tender Notice No.: _________________________

1. I / We hereby declare that our organization has not been blacklisted, suspended or

debarred by any Government Department, Aviation Authority, PSU or statutory

organization in India or abroad.

2. I / We further declare that all information and documents submitted in connection with

this Tender are true and authentic.

3. In case any information submitted is found false, misleading or incorrect at any stage,

the Tender / Contract shall be liable for rejection, cancellation or termination without

Yours faithfully,

Authorized Signatory with Seal

Civil Aviation Department , Government of Gujarat

Tender for Refurbishment of VT-GUJ Super King Air B200

FINANCIAL BID FORMAT

(To be submitted online through nProcure Portal)

Total Cost inclusive of all taxes, duties,

levies, transportation, insurance, labour,

Interior Refurbishment of Aircraft VT-GUJ

material cost, and all associated charges,

Total Amount in Words

Total Amount in Words

Terms & Conditions

• The quoted price shall be inclusive of all taxes and charges outside India.

• Quoting NIL or Zero value against applicable items may result in rejection of bid.

• The bidder confirms acceptance of all Tender terms, conditions and technical requirements

without deviation unless specifically stated.