Hiring of 01 Nos. of Maxi passing Bolero Camper Vehicle (Hydraulic Elevated Platform) latest Model Jan.-2026 onwards for 12 hours/ 1500 K.M. per Month for D’Baria sub-division of Dahod (O&M) Division Office under Godhra (O&M) Circle Office for 2 Year

Name of Work: - “Hiring of 01 Nos. of Maxi passing Bolero Camper Vehicle

(Hydraulic Elevated Platform) latest Model Jan.-2026 onwards for

12 hours/ 1500 K.M. per Month for D’Baria sub-division of Dahod

(O&M) Division Office under Godhra (O&M) Circle Office for 2 Year

Particular Page No.

Tender Notice 02 to

General Instructions to Tenderers 04 to

Eligibility Criteria for pre-qualification 13 to

Tender & Contract for works 17 to

Conditions of Contract 19 to

General condition of contract 33 to

Technical Specifications

BG Format for EMD/SD/PG 39 to

Appendix I - Work Experience

Appendix II - Works Tendered/In Hand

Appendix III - Details of Personnel

Appendix IV - Details of Deviation Sheet

Appendix V – Details of Vehicle

Schedule ‘B’ 46 to

TENDER NOTICE NO. MGVCL/Dahod (O&M)Division/2026-27/VEHI./D’Baria-

SE(O&M), MGVCL, Godhra Circle invites on line tender for Hiring of 01 Nos. of Maxi passing

Bolero Camper Vehicle (Hydraulic Elevated Platform) latest Model Jan.-2026

onwards for 12 hours/ 1500 K.M. per Month for D’Baria sub-division of Dahod (O&M)

Division Office under Godhra (O&M) Circle Office for 2 Year”. for Dahod office as per

Schedule-B from the experienced sole proprietors/Partnership Firms/Companies desiring to supply

vehicle’s as per Schedule-B. The tender documents will be downloaded from www.tender.nprocure.com.

Tender fee paid by Cash/RTGS/NEFT/Online mode, EMD paid by RTGS/NEFT/Online mode Only & its

documents should submit online only. Note: Price Bid must be submitted On-Line only.

Sr. Name of Work Estimated Time Tender Fee EMD Remark

Hiring of 01 Nos. of

Maxi passing Bolero

(Hydraulic Elevated

Platform) latest

GST(Non www.tender

Model Jan.-2026

Refundable. Payable .nprocure.com

hours/ 1500 K.M. per Months

Payable by NEFT/ Downloading

Month for D’Baria Cash/RTGS

/ NEFT/ mode Tender

sub-division of Online mode ONLY

Dahod (O&M) ONLY

Division Office under

Godhra (O&M) Circle

Office for 2 Year

Particulars Original dates

Last date of on-line Tender submission. 20/07/2026 up to 18.00 hrs.

Date & time of opening of on-line technical bid 29/07/2026 up to 11.00 hrs. (if possible)

opening(Technical Stage)

Tentative date of on line opening of price –bid 30/07/2026 at 11.00 hrs (if possible)

Validity of Tender : 180 Days from the date of opening of Technical Bid

No tender shall be accepted/opened in any case after due date and time of receipt of tender, irrespective

of delay due to online services or any other reasons and the Company shall not assume any responsibility

for late receipt of tender. Tender fee in Cash can be paid at Cash window, Madhya Gujarat Vij

Company Limited, O&M Division Office, Baharpura, Nr. Navjivan Mill, Padav Dahod-389151.

Receipt/Proof of payment of tender fee and EMD should be submitted online with the technical Bid. The

company reserves the right to reject any or all tenders or accept any tender without assigning any reason

Details for payment through RTGS/ NEFT/ Online mode are given in General Instruction

The Bidder will have to pay the Tender Fee & EMD amount from his

own Bank Account only.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod Division.

GENERAL INSTRUCTIONS TO THE TENDEDERS

1.0 The tender invited for work of " Hiring of 01 Nos. of Maxi passing Bolero Camper Vehicle

(Hydraulic Elevated Platform) latest Model Jan.-2026 onwards for 12 hours/ 1500 K.M.

per Month for D’Baria sub-division of Dahod (O&M) Division Office under Godhra (O&M)

Circle Office for 2 Year as per Schedule-B."

Rates should be quoted in (Schedule-B Price Bid, To be submit online only).

2.0 All the relevant documents as per tender are required to be submitted ONLINE mode only.

Receipt/Proof of payment of Tender Fee paid by Cash/RTGS/NEFT/Online mode & EMD paid by

RTGS/NEFT/Online mode is to be uploaded online only. In cases, where EMD need not to be paid, valid exemption

certificates duly notarized has to be uploaded. No any physical document requires to be submitted physically with

Documents submitted in online mode only will be considered for evaluation.

3.0 Bidders are requested to submit price – bid (Schedule –B) in on-line (e-tendering form) only and not to submit

the price bid in physical form. This is mandatory.

4.0 No tender shall be accepted / opened in any case after due date and time of receipt of tender:

4.1. Tender Fee & E.M.D. amount per bidder is payable as per tender notice. Tender Fee is payable by Cash /

RTGS / NEFT / Online mode only & the EMD is payable by RTGS / NEFT / Online mode only. Tender

without EMD and tender fee shall be rejected.

MGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

5.0 EMD & Tender Fee: Tender Fee is payable by Cash / RTGS / NEFT / Online mode only & the EMD is

payable by RTGS / NEFT / Online mode only. First the EMD details will be opened online & if the

documents towards payment of EMD are found OK then only technical Bid will be opened which may please

-: Performa of R.T.G.S. Details:-

Sr. No. Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Chakaliya Road Branch Dahod.

4 IFSC Code BARBOCHAKRO

5 Name of Account MADHYA GUJARAT VIJ COMPANY LIMITED DAHOD

Where ever Bank Guarantee(s) is/are to be submitted towards SD/ Performance Guarantee

against warrantee etc., MGVCL would accept Bank Guarantee issued by following banks:

a) All public sector Nationalized banks.

b) Private sector banks authorized to undertake Government businesses which are IDBI

bank; Axis Bank; HDFC bank & ICICI bank.

c) Commercial banks

 Kotak Mahindra Bank

 IndusInd Bank

 Ratnakar Bank

d) Regional Rural banks of Gujarat

 Dena Gujarat Gramin bank

e) Co-operative Banks of Gujarat

 The Kalupur Commercial Co-operative Bank Ltd.

 Rajkot Nagarik Sahakari Bank Ltd.

 The Ahmedabad Mercantile Co-operative Bank Ltd.

 The Mehsana Urban Co-operative Bank Ltd.

 Nutan Nagarik Sahakari Bank Ltd.

B.G of Bank other than above banks will not be accepted.

Cheques are not acceptable. Corporate Bank Guarantees Not Allowed.

This earnest money will be forfeited by the Company in case of successful bidder who, after

his tender has been accepted, refuses to pay the security deposit, sign & complete the

contract document before the validity of the offer. The earnest money will be refunded to all

unsuccessful bidders after the award of contract or expiry of the validity of the offer whichever

is later. Tenders without payment of earnest money deposit are liable to be

Exemption is given to Small Cottage & Tiny works Units contractors in payment of EMD &

relaxation in payment of Security Deposit & Performance Guarantee the following guidelines

are reiterated.

(1) No exemption from payment of Tender Fees shall be given to any bidders irrespective

of whether they are SSI, Cottage & Tiny works units.

(2) No EMD exemption as well as SD/PBG relaxation shall be given to outside Gujarat

based Contractor / Bidder irrespective of Bidder is SSI or not.

(3) The exemption in payment of EMD shall be given only to Gujarat based small cottage &

Tiny works units registered under Small Scale Industries of Govt. of Gujarat (DIC) and

also holding subsequent registration with CSPO/ NSIC/DGS&D registration certificate for

the tender works/services. No. EMD exemption shall be given to the bidders having

SSI/NSIC certificate of outside Gujarat state.

(4) The above certificate should be authenticated notarized certificates.

(5) It may be ensured that the name of works mentioned in above certificate should be

same as tender works/service. If the certificate is for the works/service other than the

tender’s works/services, these certificates will not be acceptable & above relaxation

shall not be given to such SSI works unit.

(6) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 10 %, the same shall be relaxed to 6 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) and also holding subsequent registration with

CSPO/ NSIC/DGS&D registration certificate for the work/services & complying the

conditions as above.

(7) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 5 % the same shall be relaxed to 3 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) & also holding subsequent registration with

CSPO/ NSIC/DGS&D registration certificate for the work/services & complying the

conditions as above.

(8) No price preference shall be given to any Bidders.

6.0 Bids not accompanied by the requisite amount towards. Tender Fee bid document shall be

rejected out rightly.

7.0 Bids not Accompanied by the requisite amount of Earnest Money shall be rejected out rightly.

In case the Successful bidder fails to provide the vehicles to be supplied along with valid

papers MGVCL Shall have the right to forfeit EMD or take action as decided by authority. EMD

of unsuccessful Bidders shall be refunded after acceptance of order by successful bidder.

8.0 Copy of the tender document signed on each page as mark of acceptance along with all Schedules and other

necessary details shall be submitted online and Receipt/proof of payment of Tender fee and EMD shall be

submitted online only.

9.0 The bidders shall note that no deviations from the technical specifications or commercial

conditions with this bid are acceptable & it will be presumed that the bidder agrees entirely

with the specifications & general terms & conditions of the contract.

10.0 Tenders received after time & date specified in the tender notice will not be accepted, in any

11.0 The Company reserves the right to accept any tender irrespective of whether it is lowest or

not or to reject all the tenders without assigning any reasons thereof. Tenders departing from

the technical Specification or the method of bidding in a radical manner may also be rejected.

12.0 On acceptance of the tender the name(s) of the accredited representative(s) of the tenderer

who would be responsible for taking instructions from the Engineers of the Company shall be

communicated to the EE(O&M) Madhya Gujarat Vij Company Ltd Dahod Division Office,

Baharpura, Nr. Navjivan Mill, Padav Dahod-389151

13.0 All royalties, sales tax, local tax, development charges & any other taxes Works Contract taxes

(except toll tax, parking fees & GST) etc. in respect of this contract shall be payable by

the contractor & Madhya Gujarat Vij Company Ltd. will not entertain any claims whatsoever in

this aspect. Any statutory variation in future towards the above mentioned taxes that shall also

be payable by the contractor & Madhya Gujarat Vij Company Ltd. shall not entertain any claim

of whatsoever nature, during or after the completion of this tendered work. Proof of such

payments made by the Contractor to the appropriate departments shall be produced to

Madhya Gujarat Vij Company Ltd. failing which appropriate amount shall be withheld on

getting information / instruction from the concerned departments.

14.0 The bidders must enclose last three year’s Annual INCOME TAX RETURN (ITR)/Accounts i.e.

profit & loss account and balance sheet along with the tender submitted by them.

15.0 No deviations from the Terms & Conditions of the Contract & / or Technical Specification

stipulated in this Contract shall be permitted & the tenders received with deviations shall

summarily be rejected.

16.0 The successful contractor will have to sign an agreement as per the Madhya Gujarat Vij

Company’s rules on stamped paper & the necessary stamp duty charges shall be borne by the

17.0 The bidder shall carefully study the work to be carried. The Company will not pay any extra.

18.0 During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Program, approved by the Company & planned by the Contractor, due to

the reasons attributable to the Contractor suitable action shall be taken as per Clause No.3 &

appearing in the Company’s prescribed Booklet for ``Tender & Contractor for Works’’

19.0 The contract or any part thereof shall not be subject to change without the written permission

of the EE (O&M) Madhya Gujarat Vij Company Ltd Dahod Division Office, Baharpura, Nr.

Navjivan Mill, Padav Dahod-389151 or his authorized representatives.

20.0 Tender shall remain open for acceptance for a period of 180 days from the date of Technical

bid opening & during this period no bidder shall be allowed to withdraw his tender. Any such

withdrawals, during the said period will entail forfeiture of the earnest money deposited with

21.0 Further information required, if any, can be had from the office of the EE (O&M) Madhya

Gujarat Vij Company Ltd Dahod Division Office, Baharpura, Nr. Navjivan Mill, Padav Dahod-

389151 But it must be clearly understood that the tenders must be received complete in every

respects by the due date & time.

22.0 The notice inviting tender, general instructions to the contractors & all documents of this

tender shall form part of the contract

23.0 Contractor shall pay minimum wages to his laborers as per the Minimum Wages Act, 1948 &

rules there under as applicable from time to time in pursuant to the State Government

notification. The concerned contractor shall submit the details of the payment with due

certificate of LWO/IRO of the Company.

24.0 Touring journey generally covers area within Gujarat state and as per instruction of Engineer-

in-charge. However vehicle may be required to go outside Gujarat in such case necessary

permits should be obtained by the contractor. Charges for the Permit will be reimbursed to

contractor on producing proof of payment.

25.0 The bidder should submit an affidavit (for proprietor firm)/Copy of Partnership Deed (for

Partnership firm)/ registration certificate of the firm (for Pvt. Ltd/Pub. Ltd Cos.) As applicable.

26.0 Each tender shall contain the name, residence & place of business of person or persons

making the tender & shall be signed by the tenderer with his usual signature with seal of the

27.0 Tender by partnerships shall furnish the full names of all partners

28.0 It shall be signed with the partnership name by one of the members of the partnership or by

an authorized representative followed by the name &designation of the person signing.

29.0 Tenders by corporation shall be signed with the legal name of the corporation followed by the

name of the state of incorporation & by the signature & designation of the president, secretary

or other person authorized to bind it in the matter with rubber seal of the company.

30.0 Company reserves the right to delete any item of Schedule-B for which contractor shall not

have any right to claim on this account.

31.0 Each tender should be accompanied by a Solvency Certificate from a Nationalized / Scheduled

Bank regarding the tenderers’ financial stability to the extent of 20% of the cost of the work

32.0 The rates quoted shall be on monthly basis valid for period of twenty four months from date of

commencement of services. MGVCL reserves the right to grant further extension for 24 months

as approved by competent authority, with same rate, terms and condition.

The Company reserves the right to terminate the contract at any time without assigning any

reason if contractor fails to provide vehicle consecutively for 3 days (three days) without

assigning any genuine reason his contract will be terminated after the three days time period

is over and after deducting three days penalty from the bill pending/ Security Deposit. The

contractor (s) shall not be entitled to any compensation by reasons of such Termination of

33.0 The contractor will have to fulfill the condition of contract of Labor (Regulation &

Abolition) ACT-1970 and EPF and MP ACT 1952 and other applicable Laws and

Government Act/Rules and furnish the records with each monthly bill, failing which,

Payment will not be made. Contractor have to submit relevant documents along with challan

as proof of remittance of P.F. amount for previous month as per statutory requirement with

the running monthly bill.

The contractor must have separate PF code number for compliance there under. If the Firm

had applied for PF commissioners then that documents should be submitted with the tender.

Minimum wages as notified by State Government should be paid and proof of payment with

succeeding monthly bill should be submitted.

34.0 Vehicle will have to be sent along with well experienced Driver with necessary tools and

tackles to meet the normal breakdown.

35.0 No tools tackles and manpower for execution of order will be provided by MGVCL, Generally

Vehicle will be required as per Schedule-B.

36.0 The vehicle should be up to date, which good clean covers and shall be kept clean at all Times

even washed at regular intervals.

37.0 The driver of the vehicle preferably below the age of 40 years and never above 55 years. He

should be well dressed as per RTO rules and should have badge and Driving Issued by RTO,

and he should behave in good manners with MGVCL Officials and staff. The driver shall be

well versed with RTO and Traffic rules.

38.0 The Driver should be provided with enough money to cover the cost of fuel, repairs and and

incidental expenditure while in journey. The lodging and boarding of driver shall be borne by

39.0 No advance for hiring of vehicle shall be paid. The bills in triplicate along with Original Logbook

duly signed by the officer performing the journey, to be submitted to Executive Engineer

(O&M.) The payment shall be made by RTGS/NEFT. You have to submit the bank details. The

Income Tax and other related Taxes (if any) will be deducted at source from the R.A. Bill.

The logbook submitted without mentioning opening and closing kilometers and certified by the

officer performing the journey, payment will not be made.

40.0 It is the whole and sole responsibility of vehicle owner during accident to pay compensation or

Damages to the persons involved as per law or Govt. act.

41.0 If services of the contractor are found unsatisfactory, MGVCL shall exercise its discretionary

Power to cancel the order in accordance forfeit the security Deposit.

42.0 If the contractor fails to execute the order successfully the order will be got completed

through other agency and if required to pay higher, in that case, difference of rates will be

recovered from the contractor.

43.0 The driver should be instructed for the good behaviors and to drive the vehicle only in

accordance to the clear directives of officer in charge. In case of misbehavior of the driver

and rough driving by driver, contractor will have to replace the driver with good one

immediately. In case the driver is not replaced it will be discretion of MGVCL to terminate

the contract with immediate effect.

44.0 In case of any dispute or any discrepancy, the decision of the E.E. (O&M), MGVCL will be final

and binding to the contractor.

45.0 During the journey all the RTO rules and regulations should be followed scrupulously and

contractor solely will be responsible for any repercussion arising for not observance of RTO

46.0 The quantities shown in the Schedule-B and journey Kilometers will be considered from

Head Quarter to Head quarter. Head quarter of the vehicle will be as per Schedule-B and

Journey kilometers will be considered from Head Quarter to Head Quarter.

47.0 Consumption of Kilometers: The starting and closing Kilometers will be admissible from

the point of starting and closing of journey. This can either be office of order placing

authority or the residence of the travelling officer as the case may be. No additional

kilometer will be allowed for to and fro journey from the vehicle owner to and from any of the

above mentioned places. Further 12 hours shall be from start time.

When there is no any program or prior intimation to vehicle owner/contractor/driver from the

concern in charge officer working hours shall be 08.00 A.M. to 08.00 P.M. This condition will

be applicable for corporate office vehicle only. Only for 12 hours vehicle.

In case any vehicle remains absent or fails to report for duty or a vehicle if provided as a

substitute is not in an acceptable condition, the Company shall recover penalty at the rate

hereinafter specified. And in case of unacceptable substituted vehicle and journeys covered by

it may please be disallowed apart from recovering penalty as if the vehicle is absent and

company shall have right to hire vehicle from other agency at the risk and cost of contractor in

case of default.

The Contractor shall have to keep the vehicle in available schedule time as fixed in contract

failing which the penalty will be chargeable as under :-

The Penalty for the absence of vehicle will be charged as per formula given below.

1. Penalty of Rs.1550/- Plus (2) minimum charges per day divided by Nos. of days in a

month duty hours will be equal to penalty rate per hour.

2. Any part of the hour less than 15 minutes will not be considered for penalty but if the part if

an hour is more than 15 minutes, one full hour will be considered for charging penalty. If

vehicle will not stay then Rs.100/- per hour will be deducted from the bill.

3. In case the contractor fails to provide the vehicle requisitioned, the Company reserves the

right to hire the vehicle or such no’s of vehicles as requisitioned from the market and the

additional amount, if any, over and above the rates agreed to by the renderers will be

deducted out of the monthly bills/security deposit of the contactor.

49.0 Agreement : As per MGVCL rules, contractor will have to enter into an agreement on stamp

Paper of appropriate value as per prevailing law with the Company in prescribed format before

execution of work. The cost of stamp paper fees shall be borne by the successful contractor.

50.0 Indemnity bond: The contractor will have to execute an indemnity bond on stamp paper of

appropriate value as per prevailing law at his own cost before commencement of order stating

that for any accident or damages to the contractor’s staff/equipment any other person/vehicle

due non observance of safety measures, MGVCL shall not be responsible.

51.0 Formula for considering price variation :

1. The price escalation due to increase / decrease in the price of diesel/petrol will be

admissible one paisa (1 paisa) per Km in the rate per increase / decrease in One

Rupees (100 paisa only) in the price of Diesel/petrol per liter on submission of

evidence and will be effective from the time of its announcement by Government.

For example if the increase / decrease in the cost of Diesel/petrol is 100 Paisa per

liter, rate difference payable / recoverable is paisa 0.10 per Km.

2. Basic rate of Diesel/petrol shall be considered as Rs. 90.57 PER LITRE for Normal

Diesel/petrol at base rate of Vadodara.

3. No other price escalation will be payable due to increase in the rates of tyres, tubes,

spare parts, Labour etc.

4. The difference is payable/recoverable only on KM actual run of particulars month for

company’s work.

5. The instruction should be given to Driver to fill-in Diesel/petrol in Jeep from nearest

Petrol Pump from the Company’s office where vehicle is on duty.

52.0 Vehicles supplied should be comprehensively insured and should have Taxi passing only.

The Successful contractor will have to submit zerox copy of Insurance Policy, R.C. Book,

Driving License, Taxi Passing, RTO permit and other related documented before placement

of order. Insurance for the driver should also be arranged by the contractor and Xerox copy

of the same should be submitted to this office.

53.0 Toll Tax/Parking charges will be reimbursed on production of proof. For toll tax necessary

FASTAG is Compulsory. In absence of FASTAG the extra amount required to payee will

be deducted from the bill.

54.0 The vehicle when in service shall have to be parked at Company’s premises or as near as

work site if possible.

55.0 Contractor must have to certify that I agree with all the terms and conditions of the tender

56.0 The contractor shall also make his own arrangements for refueling, repairs and mainte-

nance of his vehicle and provide other vehicle during maintenance OR repair period with all

above mentioned conditions.

57.0 In case any vehicle remains absent OR fails to report for duty OR a vehicle if provided as a

substitute is not in an acceptable condition, the company shall recover penalty at the rate

here-in- after specified. And in case of an un-acceptance of substituted vehicle, any journey

covered by it may also be disallowed apart from recovering penalty as if the vehicle is

58.0 In such case if the original vehicle provided is out of road for more than 5- Days then all

documents are to be submitted for replaced vehicle immediately.

59.0 The speedometer of the vehicle must maintained with full accuracy and in working condition at

all times. Any defect therein must rectified at the earliest within 2- days maximum. Till such

times the meter starts, the journey for various places shall be decided by the user officer.

60.0 The Bidder/Contractor submitting his bid/tender should ensure that the vehicle to be offered

on hire shall be in his name only and also all document relating to the vehicle should also

be in his name only.

61.0 Conditional tender cannot be accepted.

62.0 The vehicle once inspected and approved by the Engineer for hire shall not be changed or

substituted by the contractor except on orders from the engineer or on becoming defective/

off road due to accident break-down etc. In such an event, the contractor shall give

immediate intimation to the concerned officer. Where a change of vehicle is likely to last for

more than one week prior approval of the Exe.Engr., Dahod Division office shall have to be

63.0 Any deviation found in Data /Details / Documents between on line offer and physically

submitted documents (Tender document fee), the offer of the same bidder will not be

considered and no further communication in the matter will be entertained.

64.0 Vehicle owner, contractor and driver must carry cell phone with Number and must store the

contract no’s of concern officers for smooth communication.

65.0 For AC vehicle the AC must be in working condition and servicing at regularly.

66.0 Tenders, which do not fulfill all the above conditions & those specified in the documents

attached with this contract document or incomplete in any respect, are liable to rejection.

67.0 The contractor shall have a separate Provident Fund Code of RPFC in the name of company.

The contractor, who does not possess such separate P.F. code, shall not be considered for

acceptance of tender. The contractor has to submit such certificate showing P.F. Code along

68.0 Effect and validity of Bid: The submission of any bid connected with these document and

specification shall constitute on agreement that bidder shall have no cause of action or claim

against the MGVCL for rejection of his bid. The owner shall always be at liberty to reject or

accept split any bid or bids at his sole discretion and any action will not be called into question

and the bidder shall have no claim in that regards against the owner.

69.0 Site visit: The bidder is advised to visit the site and examine the site condition considering

geographical area for quoting the tender bid.

70.0 Any information, dossier or revised offer once submitted during or after the date of submission

of tender shall not be accepted.

71.0 The tender must reach to the office of EE (O&M) Madhya Gujarat Vij Company Ltd Dahod

Division Office, Baharpura, Nr. Navjivan Mill, Padav Dahod-389151 on or before due date and

time of submission mentioned in tender notice. Any tender received after the due date and

time of submission shall not be considered.

72.0 Once the offer submitted will not be returned back for any reason thereof in any case.

73.0 Contractor have to provide Vehicle with GPS in every vehicle at his Own Cost.

74.0 Required vehicle Specification as per MGVCL circular attached herewith

No. MGVCL/CE/HO/Vehicle/72, Date: 12.05.2025.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod O&M Division.

(Signature of contractor with office Stamps)

Eligibility Criteria for Pre- Qualification

Name of Work:- " Hiring of 01 Nos. of Maxi passing Bolero Camper Vehicle

(Hydraulic Elevated Platform) latest Model Jan.-2026 onwards for

12 hours/ 1500 K.M. per Month for D’Baria sub-division of Dahod

(O&M) Division Office under Godhra (O&M) Circle Office for 2 Year

as per Schedule-B”.

The bidder must submit following documents/details along with Technical Bid for

Pre- Qualification:

01 Latest bank solvency certificate from any nationalized bank for a sum of Minimum

20% of estimated cost.

02 Separate provident fund code number towards registration of your firm with

Regional P.F. commissioner.

03 Attested copy of Power of Attorney, if any, for signing the bid documents.

04 Party must have GST Registration Certificate and should submit certified copies of

05 Party must have Pan Number Registration Certificate and should submit certified

copies of the same.

last three year’s Annual INCOME TAX RETURN (ITR)/Accounts i.e. profit & loss account

06 and balance sheet.

07 Party have to Certify that the submitted Tender is “UNCONDITIONAL”.

08 Copy of Driving License (In case where tenderer himself is going to drive the vehicle)

09 If P.F. Number is not available then submit the duly notarized undertaking on

stamp paper of Rs. 300/- as per attached format.

10 All the Tender Documents upload N-Procure site with stamp and sign of tenderer.

11 (For New Contractor) Document Regarding, 1. Letter in Full Address, with PIN

Code, 2. Mobile No. 3. Mail ID. 4. GST Copy, 5. Pan No. Copy. 6. Cancel

Cheque Copy., Must be upload with documents.

 Undertaking on Stamp of Rs.300 duly notarized.

Note: Price Bid must be submitted On-Line only and not in physical form.

The technical bid shall be opened on date and time as specified in Tender Notice if possible.

After scrutiny of the technical bid if party fails to fulfill the above requirement for pre-

qualification, the price bids of such parties will not be opened. The price bid of qualifying parties

thereafter shall be opened on the date and time indicated in Tender Notice, if possible.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod Division

The scope of work shall be as follows:

(1) The work includes Hiring of 01 Nos. of Maxi passing Bolero Camper Vehicle

(Hydraulic Elevated Platform) latest Model Jan.-2026 onwards for 12 hours/

1500 K.M. per Month for D’Baria sub-division of Dahod (O&M) Division Office

under Godhra (O&M) Circle Office for 2 Yearas per Schedule-B” as per working

Hrs and Period of contract. You shall supply vehicles as mention in the tender from the

date of successful completion of the work.

(2) For technical specification terms and condition mention in tender specification for

respective items shall be applicable and binding and same. Tenderer is requested to

refer the same before filling the tender offer.

(3) In future, as and when additional vehicle required or required to be discontinue

you have to provided/discontinue the same with same rate, terms and condition

with immediate effect.

(4) Generally 12 Hrs. Hiring of Vehicle required but any changes of timing will be allow as

per directive given by Vehicle in charge.

(5) Touring journey generally covers area within Gujarat state and as per instruction of

Engineer in charge. However, vehicle may be required to go outside Gujarat in such

case necessary permits should be obtained by the contractor. Charges for the permit

will be reimbursed to contractor on producing proof of payment.

(6) The contact can be extended for further period 24 months on successful completion of

contract and on agreed by MGVCL.

(7) The drives of vehicle sent should be well experienced, well dressed as per RTO rules

and should have badge and valid Driving License issued by RTO and he should behave

in good behaviors and manners with MGVCL officers and staff. Driver should drive

vehicles only in accordance to clear directives of vehicle in charge and follow all RTO

rules and regulations. In case of rough driving or misbehavior owner should replace the

driver with immodestly and it will be discretion of the MGVCL to terminate the contract

with immediate effect. Driver should be provided with enough money to cover cost of

Diesel/petrol, repairs and incidental expenditure while in journey. The leaguing and

boarding of driver should be borne by owner. The driver shall be preferably below

years and not over 55 years. Logbook must be maintained regularly and submitted with

(8) It is the whole and sole responsibility of vehicle owner to take necessary insurance and

during accident to pay compensation or damage to the person involved as per law or

Government act.

(9) The starting and closing Kilometers will be admissible from the point of starting and

closing the journey. This can be either be office of vehicle in charge or residence of the

travelling officer as the case may be. No additional Kilometer will be allowed for to and

fro journey from the vehicle owner to and from any of the above mentioned places.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod Division.

(Signature of contractor with office Stamps)

TENDER AND CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FOR

THE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders in subsequent

exchange of correspondence, the conditions of contract shall be binding on the contractor and any

change or variations expressed or implied, however made in the said conditions shall not be valid or

operative unless expressly sanctioned by the Company. The contractor shall be deemed to have fully

informed himself and to have special knowledge of the provisions of the conditions of contract

herein contained.

01. All works proposed to be executed by the contract shall be noticed in one of the English

and one of the vernacular local daily newspapers, stating the work to be carried of as well

as the date of submitting and opening tenders and time allotted in carrying out the work.

Also, the amount of earnest money to be deposited with the tender and the security

deposit to be deposited by the successful tenderer and the percentage, if any, to be

deducted from bills.

02 The tenderers and receipts for payments made on account of any work, when executed by

a firm should be signed by all the partners except where the contractors are described in

their tender as a firm, in which case the receipt shall be signed in the name of firm

including the partners or some other person having authority to do so.

03. Tenderer which propose any alteration in the work specified in the form in invitation to

tender or in the time allowed for carrying out the works or which contain any other

conditions of any sort, will be liable to rejection.

04. The Engineer-in-charge or his duly authorized assistant will open tenders in the presence of

any intending contractors who may be present at the time and will enter the amount of the

several tenders in a comparative statement in a suitable form. In the event of a tender

being accepted, the contractor shall there upon, for the purpose of identification, sign

copies of the specifications and other documents. In the event of tender being rejected, the

officer (Engineer-in-charge) shall authorize the paying officer concerned to refund the

amount of the earnest money deposited to the contractor making the tender on his giving a

receipt for the return of the money.

05 The officer, competent to dispose of the tenders, shall have the right of rejecting all or any of

the tenders, without assigning any reasons thereof.

06. No receipt for any payment alleged to have been made by contractor in regard to any matter

relating to tender of the contract shall be valid of binding on the Company unless it is signed

by the Engineer-in-charge.

07. All works shall be measured, meet by standard measure and according to rules are custom

and usual in the use in the Madhya Gujarat Vij Company Ltd., and no proposal to adopt

alternative method will be accepted, the Engineer-in-charge decision as to what is “the usual

method in use in the Madhya Gujarat Vij Company Ltd.” shall be final.

08. All corrections and addition or pasted slips should be initialed.

09. Tenderer shall be deemed to have full knowledge of relevant documents, site conditions etc.

whether inspected or not by him.

10. Submissions of tender by a contractor implies that he has read the instructions and

condition of contract herein contained and has made himself aware of the scopes and

specifications of the work to be done and conditions and rates at which stores materials etc.

will be issued to him and local conditions and other factors bearing on the execution of the

11. Under no circumstances shall any contractor be entitled to claim enhanced rates for any

item of contract without prior sanction of the competent authority.

12. These rules and directions shall form part of the contract.

I/We hereby tender for the Madhya Gujarat Vij Company Ltd. (herein referred as “Company”) of the work

specified in the underwritten memorandum within the time specified in Schedule B (Memorandum showing

items of work to be carried out) and in accordance, in all respect, with the specifications, design, drawings

and instructions in writing and as per annexed conditions of contract and agree that when the materials for

works are provided by the Company such materials and rates to be paid for them shall be as provided in

Schedule A hereto.

Time allowed for the completion of work shall be i.e. date of written order to commence the work issued by

Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and provisions of the

conditions of contract annexed hereto as applicable and in default thereof forfeit and pay to the Company

the sums of money mentioned in the said conditions.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod Division.

(Signature of contractor with office Stamps)

CONDITIONS OF CONTRACTS

1. Definitions:

(a) The Contract means the documents forming the tender and acceptance thereof, together with the

documents referred to therein or individual work order in the case of term contract, including these

conditions, schedules and / or additional conditions attached to the form of tender or individual work,

order, rate schedule, the specifications and the drawings and all these documents as applicable taken

together shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender, the applicable schedules and/or additional conditions

and the specifications and/or drawings as issued to the contractors for the purpose preparing tender.

(c) The expression “works” or “work” when used in the conditions of contract shall, unless there be

something in the subject or context repugnant to such construction means, the works or the work

contracted to be executed under or in virtue of the contract whether original or altered.

(d) The “Contractor” means the individual or firm or company, whether incorporated or not, undertaking the

works and shall include his or its legal personal representative, successors and permitted assignees.

(e) “Company” means the Madhya Gujarat Vij Company Ltd. and the “Accepting Officer” means the officer

who is authorized to sign and signs the contract on behalf of the “Company.”

(f) The letter “EE” means Executive Engineer who in the case of measurement and lump sum contract, direct

the contractor and the letters “SE” means Superintending Engineer” and “C.E.” means Chief Engineer who

administers and in the case of the term contracts directs the contract.

(g) The “Engineer-in-charge” means all officers of the Company appointed by the Chief Engineer to supervise

the works or part of the works.

(h) “Approved” and “Directed” means the approval or direction of the Chief Engineer to Superintending

Engineer or the person deputed by him for the particular purpose.

(i) “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.” means the

American Standards as issued by the American Standard Institutions and “I.S.” means the “Indian

Standards” as issued by the Indian Standards Institutions. Wherever the above mentioned abbreviations

are preferred to, in the specifications and / or work orders, they mean the addition with all amendments

current at the date of issue of tender documents of work orders.

In the case of measurement and terms of contracts “Specifications” means those contained in Madhya

Gujarat Vij Company Ltd. schedule together with any amendments etc. embodied in the tender

documents, “Drawings” refer to those accompanying the tender documents and/or any work orders

referred therein.

(j) The “Contract Sum” means the sum accepted or the sum calculated in accordance with the prices

accepted in the tender and/or the contract rate as payable to the contractor for the full and entire

executing and completion of works.

(k) “The date of completion” is the date or dates of completion of the work or any part of the works set out

or ascertained in accordance with the individual work orders and the tender documents or any subsequent

agreed amendments thereto.

2. Security Deposit

The contractor shall, within 10 days of the issue of Letter Of Intent, pay 5% of contract value as Security

Deposit. The Bank Guarantee from schedule bank in lieu of cash or government securities towards

Security Deposit will be accepted providing amount of Security Deposit payable exceeds Rs. 10,000/- All

damages, costs, charges, expenses and other sums which may be or may become due or payable by the

contractor to the Company under the terms of the contract may be deducted from the cash in the

proceeds of sale of the Securities/Bank Guarantee to deposited (which the officer or person to whom the

same may be endorsed as aforesaid is hereby authorized to sell / to en-cash for that purpose) or from the

interest of any such securities of from any sums due or which may become due to the contractor by the

Company or from the whole or the balance unpaid as aforesaid of the encash securities so deposited

being repaid or transferred and returned as may be to contractor after the date on which the final bill is

paid or after the expiry of the date up to which the contractor has to maintain the work in good order

whichever is later.

3. Compensation for the delay

The time limit allowed for carrying out the work as entered in the tender shall strictly observed by the

contractor and shall be reckoned from the date on which the order to commerce the work is given to the

contractor. The work shall throughout the stipulated period of contract the proceeds with due diligence

(time being deemed to be essence of contract) and for delay, the contractor shall pay compensation, an

amount equal to half percent per one week for the contract amount of work or such smaller amount as

per the decision of the Competent Authority of the MGVCL. However, the total amount of compensation to

per the decision of the Competent Authority of the MGVCL. However, the total amount of compensation to

be paid by the contractor, under the provision of the clauses shall not exceeds 10 percent of the amount

of contract value as decided by the competent authority of the MGVCL. The penalty will be invariably

deducted from the bills of the contractor and no refund will be given unless the competent authorities

approves the reduction on basis of the reasons for delay attributable either to MGVCL or to party, as it

4. Action when whole of Security Deposit is forfeited

In any case in which under any clause or clauses of this contract the contractor shall have tendered

himself to pay compensation amounting to the whole of his security deposit (whether paid one sum or

deducted by installments) or in the case of abandonment for the work owing to serious illness or death of

the contractor or any other cause, the Executive Engineer on behalf of the Company, shall have powers to

adopt, (a) below and any of the following courses under (b) and (c) as he may deem best suited to the

interest of the Company.

(a) To rescind the contract (for which rescission notice of 10 days) in writing to the contractor under

the hand of the Executive Engineer shall be conclusive evidence and in that case the security deposit of

the contractor shall stand forfeited and absolutely at the disposal of the Company.

(b) To employ labour paid by the Company, to supply materials to carry out of the works or any part

of the works debiting the contractor with the cost of the labour and the price of the materials (as to the

correctness of which cost and price the certificate of the Executive Engineer shall be final and conclusive

against the contractor) and crediting him with value of the work done, in all respects in the same manner

and at the same rates as if it had been carried out by the Contractor under the terms of this contract and

in that case the certificate of the Executive Engineer as to the value of the work done shall be final and

conclusive against the contractor.

(c) To order that the work of the contractor be measured up and to take such part thereof, as shall

be unexecuted, out of his heads and to give it to another contractor to complete, in which case, any

expenses, which may be incurred in excess of the sum, which would have been paid to the original

contractor, if the whole work had been executed by him as to the amount of which excess expenses the

certificate in writing of the Engineer-in-charge shall be final, conclusive and shall be borne and shall be

paid by the original contractors and shall be deducted from any money due to him by the Company under

the contract or otherwise from his security deposit of the proceeds sale thereof or a sufficient part

In the event of the above courses being adopted by the Executive Engineer the contractor shall have no

claim to compensation for any loss sustained by him by reason of his having purchased or procured any

materials or entered into any engagements or made any advances on account of or with a view to the

execution of the work or the performance of the contract. And in case the contract shall be rescind under

the provision aforesaid, the contractor shall not be entitled to recover or be paid any sum for any works

thereof actually performed by him under this contract unless and until the Executive Engineer shall have

certified in writing the performance of such works and the amount payable to him in respect thereof and

he only be entitled to be paid the amount so certified.

5. Notice for unsatisfactory progress

If the progress or a particular portion of the work is unsatisfactory the Executive Engineer whose decision

shall be final, shall notwithstanding that the general progress of work is satisfactory; be entitled to take

action under Clause 4(c) after giving the contractor 10 days’ notice in writing and the contractor will have

no claim for compensation for any loss sustained by him owing to such actions.

6. Action in the case of Default by Contractor

If any case in which any of the powers conferred upon the Executive Engineer by Clauses 4 and 5 hereof,

shall have exercised and the same shall not have been exercised, the non-exercised thereof shall not

constitute a waiver of any of the conditions hereof and such powers shall not withstanding be exercisable

in any further case of default by the contractor for which, by any clauses hereof, he is declared liable to

pay compensation amounting to the whole of his security deposit and liability of the contractor for past

and future compensation shall remain unaffected in the event of the Executive Engineer taking action

under sub clause (a) or (c) of Clause 4 he may, if he so desires, take possessions of all or any tools,

plants, materials, and stores in such upon the work or the site thereof belonging to the contractor, or

procured by him and intended to be used for the execution of the work of any part thereof paying for

allowing for the same in account at the contract rates, or in the case of a contract rates not being

applicable to current market rates to be certified by the Executive Engineer whose certificate thereof shall

be final. In the alternative, the Executive Engineer may by notice in writing to the contractor or his clerk

of works, foremen or other authorized agent, require him to remove such tools, plants, materials or stores

from the premises within a time to be specified in such requisition to decisions to the contractor failing to

comply with any such requisition, the decision of the Executive Engineer as to the expenses of any such

removal and the amount of the proceed and expense of any such sale, be final and conclusive against the

7. Extension of Time Limit

If the contractor shall desire an extension of the time limit for completion of the work on the ground of his

having been unavoidably hindred in it’s execution or on any other ground, he shall apply in writing to the

Executive Engineer and the Executive Engineer may, if in his opinion there are reasonable grounds for

granting extension, recommend such extension as he may think necessary or proper. The decision of the

competent authority in this regard shall be final and binding to the contractor. Any delay attributed to

Company shall be compensated only by way of extending the limit.

8. Completion Certificate

On completion of the work the Contractor shall be furnished with Completion Certificate by the Executive

Engineer of such completion but no such certificate shall be given nor shall be the work considered to be

complete until works are taken over and/or duly tested and put to operative as the case may be, nor until

the work shall have been measured by the Engineer-In-Charge or where the measurement have been

taken by his subordinated until they have received the approval of the Executive Engineer the said

measurement being binding and conclusive against the contractor.

9. Effect of the Certificate

No payment shall be made for any work estimated to cost less than Rs.1,000/- till after the whole of said

work shall have been completed and certificate of completion given. But in the case of works estimated to

cost more than Rs.1,000/- Contractor shall on submitting a monthly bill thereof, be entitled to receive

payments. Proportionate to the part of the work then approved and passed by the Engineer-in-charge,

whose certificate of such approval and a passing of the sum so payable shall be final and conclusive

against the contract. All such intermediate payments shall be regarded as payment by way of advance

against the final payment only and not as payments for work actually done or completed and shall not

preclude the Engineer-in-charge from requiring bad, unsound, imperfect or unskillful work to be removed

and taken away and reconstructed or re-erected nor shall any such payment be considered as admission

of the due performance of the contract or any part thereof in any respect of the accruing of the claim nor

shall conclude, determine or effect in any way the powers of the Engineer-in-charge as to the final

settlement and adjustment of the accounts otherwise or in any other way, vary or affect the contract. The

contractor shall submit the final bill within one month of the date fixed for completion of work, otherwise

the certificate of Engineer-in-charge of the measurement and of total amount payable for the work shall

the certificate of Engineer-in-charge of the measurement and of total amount payable for the work shall

be final and binding on all parties.

10. Payment to Contractors

The rates for several items of works estimated to cost more than Rs.1,000/- agreed to within shall be

valid only when the item concerned is accepted, having been completed full, in accordance with the

sanctioned specification. In case, where the items of the work, are not accepted, as so completed the

Engineer-in-charge, may make payment on account of such items at such reduced rates, as he may

consider reasonable in the preparation of final or running accounts bills.

Bills shall be submitted by the contractor each month on or before the date fixed by the Engineer-in-

charge, for all works, executed in the previous month and the Engineer-in-charge shall take or cause to be

taken the requisite measurement for the purpose or having the same verified and the claim so far as it is

admissible, shall be adjusted, if possible, within ten days from the presentation of the bills. If the

contractor does not submit the bill, within the time fixed, as aforesaid, the Engineer-in-charge may depute

a subordinate to measure up the said work in the presence of the contractor or his duly authorized agent,

whose counter signature in the measurement shall be sufficient warrant and the Engineer-in-charge may

prepare a bill from such list which shall be binding on the contractor in all respects.

12. Supply of Materials to Contractor

If the specification of the estimated work provides for use of any special description of material to be

supplied from the Company’s Stores or if it is required that the contractor shall use certain stores to be

provided by the Engineer-in-charge (such material and stores and the prices to be charged thereof as

here in after mentioned being so far as practicable for the convenience of contractor but not so as in any

way to control, the meaning or effect of the contract specified in the schedule or memorandum here to

annexed) the contractor shall be supplied with such materials and stores as may be required from time to

time be used by him for the purpose of the contract only and the value of the full quantity of materials

and stores so supplied shall be set off or deducted from any sum due to thereafter to become due to the

contractor, under the contract or otherwise or from the security deposit or the proceeds of sale thereof if

the deposit is held in Government Securities the same or a sufficient portion thereof, shall be sold for the

purpose. All materials supplied to the contract shall remain the absolute property of Company and shall on

no account be removed from the site of the work and shall at all time be open to inspection by the

Engineer-in-charge. Any such materials un used and in perfectly good condition at time of completion or

determination of the contract shall be returned to the Company’s store if the Engineer-in-charge so

requires by notice in writing given under his hands but the contractor shall not be entitled to return any

such materials except with consent and he shall have no claim for compensation on account of any such

materials supplied to him as aforesaid but remaining unused by him or for any wastage in or damage

thereto. The contractor shall be responsible for the loss, destruction or deterioration of the materials,

stores or articles supplied to him by the Company even if such loss, destruction or deterioration has

occurred under any circumstances whatsoever beyond his control as if the materials, stores or articles so

supplied were his property.

13. Works to be executed in accordance with specifications, drawings, orders etc.

The contractor shall execute in whole and every part of work in the most substantial and workmanlike

manner and both as regarding materials and in every other respect in strict accordance with the

specification. The Contractor also shall confirm exactly, fully and faithfully to the designs, drawings and

instructions in writing relating to the work signed by the Engineer-in-charge and lodged in his office and

to which the contractor shall be entitled to have access for the purpose of Inspection at such office, or in

the site of the work, during office hours and the contractor shall, also if he so requires, be entitled at his

own expenses to make or cause to be made copies of the specification, and of all such designs, drawings

and instructions as aforesaid.

14. Alteration in Specifications and Designs not to invalidate Contracts.

The Executive Engineer shall have powers to make any alteration, or addition to the original specification

designs, and instructions that may appear to him to be necessary or advisable during the progress of the

work and the contractor shall be bound to carry out the work in accordance with any instructions in this

connection which may be given to him in writing, signed by the Engineer-in-charge and such alterations

shall not invalidate the contract. Any additional work which the contractor may be directed to do in the

manner above specified as part of the work shall be carried out by the contractor on the same conditions

in all respect on which he agreed to do the main works, and at the same rates as are specified in the

tender for the main work.

Where, however, the works is to be executed according to the designs, drawing and specifications

recommended by the contractor and accepted by the competent authority, the alteration above referred

to shall be within the scope of such designs, drawings, and specifications appended to the tender.

15. Rates for works not entered in Estimate or Schedule of Rate of the District

If the additional and altered work includes any class of work for which no rate is specified in this contract,

then such class of work shall be carried out the rates entered in the Schedule of Rates of the Division or at

the rate mutually agreed upon between the Executive Engineer and the contractor, whichever are lower.

If the additional or altered work for which no rate is entered in the Schedule of Rates of the Division is

ordered to be carried out before the rates agreed upon then the contractor within seven days of date of

receipt by him of the order to carry out the work inform the Executive Engineer for the rate which in his

intension to charge for such class of work and if the Executive Engineer does not agree to this rate he

shall be noticed in writing be at liberty to cancel his order to carry out such class of work and arrange to

carry it out in such manner as he may consider advisable provided always that if the rates shall have

been determined as lastly here in before mentioned then in such case he shall only be entitled to be paid

in respect of the work carried out or expenditure incurred by him prior to the date of the determination of

the rate as aforesaid according to such rate or rates as shall be fixed by the Executive Engineer. In the

event of dispute, the decision of the Superintending Engineer of the Circle will be final.

16. Extension of Time Limit in consequence of Addition or Alteration.

The time limit for the work shall be extended in the proportion that the increase in its cost occasioned by

alterations or additions bears to the cost of the original contract work and the certificate of the Engineer-

in-charge as to such proportions shall be conclusive.

1. No compensation for Alternation in or Restriction of Work to be carried out. If at any time, after the

execution of the contract documents the Engineer-in-charge shall, for any reason whatsoever, require the

whole or any part of the work, as specified in the tender, to be stopped for any period or shall not require

he whole or part of the work to be carried out at all or to be carried out by the contractor, he shall give

notice in writing of the fact to the contractor who shall thereupon suspend or stop the work totally or

partially as the case may be in any such case, except as provided here under the contractor shall have no

claim to any payment or compensation what so ever on account of any profit or advantage which he

might have derived from the execution, of the work in full but which he did not so derive in consequence

of the full amount of work not having been carried out or on account of any loss that he may be put to on

account of materials purchased or agree to be purchased or for unemployment of labour recruited by him.

He shall not also have any; claim for compensation by reason of any alterations having been made in the

original specification, drawings, designs and instructions which may involve any curtailment of the work as

originally contemplated. Where however, materials have already been purchased or agreed to be

purchased by the contractor before receipt by him of said notice, the Executive Engineer provided they

are not in excess or requirement and are of approved quality and /or shall be compensated for the loss, if

any, that he may put to in respect of materials agreed to be purchased by him. The amount of such

compensation to be determined by the Executive Engineer whose decision shall be final. If the contractor

suffers any loss on account of his having to pay, his labour charges during the period, during which the

stoppage of work has been ordered under this clause the contractor shall on application be entitled to

such compensation on account of labour charges as the Executive Engineer whose decision shall be final,

may consider reasonable provided that the contractor shall not be entitled to any compensation on

account of labour charges if, in the opinion of the Executive Engineer, the labour could have been

employed by the contractor elsewhere for the whole or part of the period during which the stoppage of

the work has been ordered as aforesaid.

18. No claim to compensation on account of loss due to delay in supply of materials by

The contractor shall not be entitled to claim any compensation from Company for the loss suffered by him

on account of delay by Company in the supply of materials entered in Schedule A where such delay is

i. Difficulties relating to supply of railway wagons

ii. Force Majeure

iii. Act of God

iv. Any other reasonable cause beyond the control of Company including Shortage of materials to be

supplied by the Company’s & difficulties in time by reaching at the site of any materials equipment’s.

In the case of such delay in the supply of materials, Company shall grant such extension of time for

the completion of the works as shall appear to the Executive Engineer to be reasonable in accordance

with circumstances of the case. The decision of the Executive Engineer as to the extension of time

shall be accepted as final by the contractor.

19. Time Limit for Compensation Claims

Under no circumstances, whatsoever, shall the contractor be entitled to any compensation from

Company on any account unless the contractor has claimed in writing to the Executive Engineer within

one month of the cause thereof.

20. Action and Compensation payable in case of Bad Work

If at any time, before the security deposit is refunded to the contractor, it shall appear to the

Executive Engineer or his subordinate in charge of the work that any work has been executed with

unsound, imperfect or unskillful workmanship or with materials of inferior quality or that any materials

or articles provided by him for the execution of the work are unsound or of a inferior quality to that

contracted for or are otherwise not in accordance with the contract, it shall be lawful for Engineer-in-

charge to intimate this fact in writing to the contractor and then no withstanding the fact that the

work, materials or articles complained of, may have been inadvertently passed, certified and paid for,

the contractor shall be bound forthwith to rectify or remove and reconstruct the work so specified in

whole or any part, as the case may require or if so required shall remove the materials or articles so

specified and provided other suitable materials or articles at his own charge and cost, and in the event

of his failing to do so within a period to be specified by the Engineer-in-charge in the written

intimation aforesaid the contractor shall be liable to pay compensation at the rate of one percent on

the amount of the estimate for every day, not exceeding ten days during which the failure so continue

and in the event of any such failure as aforesaid the Engineer-in-charge may rectify or remove and re-

execute the work or remove and replace the materials or articles complained of, as the case may be,

at the risk and expense in all respects of contractor should the Engineer-in-charge consider that any

such inferior work or materials as described above may be accepted, or made use of, it shall be within

his discretion to accept the same as such reduced rates as he may fix thereof. Provided that in the

case of any work of which visible check is not possible, if the Engineer-in-charge or his subordinate in

charge of the work feels that such work has been executed with unsound, imperfect or unskillful

workmanship or with materials of inferior quality, he shall take sample tests at random, cost of which

shall have to be borne by the contractor and if after taking such test, part of such work is found to be

defective in any respect or to have been executed with materials of inferior quality, then the

contractor shall be paid for the whole work such amount as may be fixed by the office of the

Engineer-in-charge on the basis of the lowest quality of work found by him in such samples tests.

Sample Test shall mean:

(i) In relation to poles fixed as line supports, the token of one pole out of every 100 poles after taking it

out from its foundation for inspection.

(ii) In relation to any other work, such test as may be considered necessary, by the Engineer-in-charge or

his subordinate in charge of the work.

Explanation: II

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test and for

restoring tested work to its original condition.

21. Work to be opened to Inspection, Contractor or Responsible Agent to be present

All works under execution or in course of execution in pursuance of the contract shall at all times be

open to the inspection and supervision of the Executive Engineer and his subordinate and contractor

shall at all times, during the usual working hours and at all other times at which reasonable notice of

the intension of the Executive Engineer or his subordinates to visit the works shall have been given to

the contractor, during which period either he should be present to receive order and instruction, or

have a responsible agent duly accredited in writing, present for that purpose. Orders given to the

contractor’s duly authorized Agent shall be considered to have the same force and effect as if they

had been given to the contractor himself.

22. Notice to be given before work is covered up.

The contractor shall give not less than 5 days notice in writing to the Executive Engineer or his

subordinates in charge of the work, before covering up or otherwise placing beyond the reach of

measurement of any work, in order that the same may be measured and correct dimensions thereof,

taken before the same is so covered up or placed beyond the reach of measurement and shall not

covered up or placed beyond the reach of measurement and work without the consent in writing of

Executive Engineer or his subordinate in charge of work, If any work shall be covered up or placed

beyond the reach without such notice having been given or consent obtained, the same shall be

uncovered at the contractor’s expense, and in default thereof, no payment or allowance shall be made

for such work, or for the materials, with which the same, was executed.

23. Contractor’s Liabilities

The Contractor shall supply, at his own cost, all materials (except such special materials, if any as may

be supplied form the Company stored in accordance with the contract) plant, tools, appliances,

implements, ladders, cordage, tackles, scaffolding and any temporary works which may be required

for the proper execution of the work., in the original, altered or substituted form and whether included

in the specification or other document forming part of the contract or referred to in these conditions

or not and which may be necessary for the purpose of satisfying or complying with the requirements

of the Engineer-in-charge as to any matter on which under these conditions, he is entitled to be

satisfied or which he is entitled to require together with carriage thereof to and from the work, the

contractor shall also supply without charge, the requisite number of persons for setting out works,

and counting, weighting and assisting in the measurement of, examinations at the time and from time

to time of the work or materials, failing this, the same may be provided by the Engineer-in-charge at

the expenses of the contractor and the expenses may be deducted from any money due to the

contractor under the contract or from his security deposit or the proceeds of sale thereof or of a

sufficient portion thereof the contractor shall provide all necessary fencing and light required to

protect the public from accident and shall also be bound to bear expenses of defense of every suit,

action or other legal proceedings of law that may be brought by any person for injury sustained.

Owing to neglect of the above precautions and to pay any damage and costs which may be awarded

in any such suit, action or proceedings to any such persons, or which may with the consent of the

contractor be paid in compromising any claim by any such person.

24. Contractor Liable for all Damages

Compensation for all damage done intentionally or unintentionally by contractor’s laborer, whether in

or beyond the limit of Company’s property, shall be estimated by the Executive Engineer, or such

other office, as he may appoint and the estimate of the Executive Engineer, subject to the decision of

the Superintending Engineer, on appeal, shall be final and the contractor shall be bound to pay the

amount of the assessed compensation demand, failing which, the same will be recovered from the

contractor as damages or deducted by the Engineer in charge from any sums that may be due to or

become due from Company to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings that may

be brought by any person for injury sustained by him owing to neglect of precautions to prevent the

spread of fire and he shall also pay any damage and costs that may be awarded by the court if in

25. Rescission of Contract and Forfeiture of Deposit.

The contractor shall not assign or sublet, without the written approval of the Engineer-in-charge and if

the contractor assign or sublet his contract, or attempt to do so or become insolvent or commence

any proceedings to be adjudicated as insolvent or make any composition with creditors, attempt to do

so, the Engineer-in-charge may, by notice in writing rescind the contract. Also, if any bribe, gratuity,

gift, loan, perquisite, reward or advantage pecuniary or otherwise shall either directly or indirectly be

given, promised or offered by the contractor or any of his servants, or agents, or any person to the

employee of Company in any way relating to his office or employment or if any such officers or

persons shall become in any way directly or indirectly interested in the contract, the Executive

Engineer may, by 10 day’s notice in writing, rescind the contract. In the event of a contract being

rescinded the Security Deposit of the contractor shall there upon stand forfeited and be absolutely at

the disposal of Company and the same consequences shall ensure as it the contract has been

rescinded under clause 4 thereof and in addition the contractor shall not be entitled to recover or be

paid for any work thereof actually performed under the contract.

26. Compensation

All sums payable by a contractor by way of compensation under any of these conditions shall be

considered as a reasonable compensation to be applied to the use of Company, without reference to

the actual loss or damage sustained and whether any damage has not been sustained.

27. Change in the constitution of firm to be notified

In the case of tender by partners of a firm, the contractor to the Executive Engineer for his

information shall forthwith notify any change in the constitution of firm.

28. Works under direction of Superintending Engineer

All works to be executed under the contract shall be executed under the direction and subject to the

approval of the Superintending Engineer of the Circle, Engineer-in-charge for the time being who shall

be entitled to direct at what point or points and in what manner they are to be commenced and from

time to time carried on.

29. Decision of Superintending Engineer to be final.

Except where otherwise specified in contract and subject to the power delegated to him by Company

under the Company’s rule, then in force the decision of the Superintending Engineer of the Circle /

EIC. for the time being shall be final, conclusive and binding on all of the specification, designs,

drawings and instructions herein before mentioned and as to the quality of workmanship or material

used on the or as to any other question, claim, right matter or thing whatsoever in any way arising

out of or relating to the contract, designs, drawings, specifications, estimates, instructions, orders or

these conditions or otherwise concerning, the works or the execution or failure to execute the same,

whether arising during the progress of the work or after the completion or abandonment thereof.

30. Arbitration

For Works Contracts and Composite Contracts, the following Arbitration clauses shall be applicable for

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract

with reference to the construction, interpretation, breach, termination or validity thereof (hereinafter

referred as "the Dispute") shall, upon the written request of either Party be referred to the authorized

representatives of the Disputing Parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the Dispute within thirty days of the service of the

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith

in sub clause (1) of Clause 39, arising under or in connection with the present works contracts, whether

pertaining to works contracts alone or works and procurement both, the same shall be referred to

arbitration under the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act, 1992."

31. Stores to be obtained from Company

The Contractor shall obtain from the Company Stores, such articles as are mentioned in Schedule ‘A’

which may be required for the work or any part of the work or in making up any articles required

there fore or in connection therewith, unless he has obtained permission in writing from the Executive

Engineer or obtained such stores and articles from elsewhere. The value of such stores and articles as

may be supplied to the contractor by the Engineer-in-charge will be debited to the contractor in his

account at the rate shown in the Schedule “A” attached the contractor and if they are not entered in

said schedule they shall debited to him at cost price which for the purpose of this contract shall

include cost of carriage and all other expenses whatsoever which may have to be incurred in obtaining

delivery of the same at the stores aforesaid and further overhead charges 15%.

The Contractor shall be responsible for the loss destruction or deterioration of the materials, stores or

articles supplied to him by the Company, even if such loss destruction or deterioration has occurred

under any circumstances whatsoever beyond his control as if the material, stores or articles so

supplied were his property. The contractor shall be responsible for returning the residual materials

after completion of the contract and if fails to return, the balance material supplied to him by the

Company, the cost of the residual materials will be recovered form the contractor at the market rate

or stock issue rate whichever be higher at the time of materials account plus 15%.

32.1 Lump Sum in Estimate

When the estimate on which tender is made, includes lump sums in respect of parts of the works the

contractor shall be entitled to payment in respect of the items of works involved or the part of the

work in question at the same rates as are payable under this contract or such items or if the part of

work in question is not in the opinion of the Engineer-in-charge capable to measurement the

Engineer-in-charge may at his discretion pay the lump sum amount entered in the estimate and the

certificate in writing of the Engineer shall be final and conclusive against the contractor with regard to

any sum or sums payable to him under the provisions of the clause.

32.2 Lump Sum Tenders

Whenever lump sum tenders have been invited for building or other structures of the same type,

design, the contractor shall submit his bill stated in Clause No.11

and the Engineer-in-charge not below the rank of Executive Engineer shall certify by general

measurement or by other method considered suitable to him, the value of work done and the

contractor shall be paid monthly a sum equal to 90% of the total value the work so certified, since the

last payment, after deducting a part or whole of the secured advance if not already paid for the

materials utilized on the works. An additional secured advance for any fresh materials brought on site

will also be paid if certified by the officer not below the rank of Executive Engineer. After the work is

completed final bill would be paid on the certification of officer not below the rank of Executive

Engineer, that the work is done according to drawing and specifications attached to the tender. If any

additions and alteration have been carried out, detailed measurements in respect thereof shall be

recorded and extra payment or deductions are regulated as per item rates quoted by the contractor

while submitting the tender and if there are any items in the additions and alterations for which the

contractor has not quoted a rate, the payment shall be as per Clause 15 above.

33. Action where no specifications.

In the case of any class of work for which there is no such specifications as is mentioned in clause

such work shall be carried out in accordance with the divisional specifications and in there event of

there being no divisional specifications, the work shall be carried out in all respects in accordance with

the instructions and requirements of the Engineer-in-charge / consultant of the Company etc.

34. Industrial Labour Laws

1. Wages to be paid and time of payment etc. by the Contractor:-

a. The contractor shall pay minimum wages per day or as may be specified hereafter or fixed under

minimum wages Act whichever is higher. The wages of every contract labour employed by him

under this contract shall be paid by him before the expiry of 7 th day of the last day of the month in

respect of which the wages are payable (i.e. wages of a month have to be paid by him in the first

week of the next month). The payment shall be disbursed in presence of Management

Representative during the working hours in factory premises and the contractor shall get the

entries certified in the register of wages by the Representative of the Company. Any default will

result in cancellation of contract forthwith or elac the contractor shall be punishable to the extend

of Rs.100/- fine per each day.

b. The contractor shall give his telephone number and address to the Company so that in case of

labour trouble etc., the contractor can be contacted. The contractor shall arrange to have his office

outside the factory premises and the contractor keep himself present through out the working

2. Labour Laws: -

a. Person below the age of 18 years shall not be employed for the work.

b. a) No female worker shall be employed in the night shift between 7.00 p.m. to

c. c) Contractor shall maintain a valid labour license under the Contract Labour (Regulation and Abolition

Act) for employing necessary manpower to be required by him. In the absence of such license the

contractor shall be liable to be terminated without assigning any reason thereof.

d. The contractor shall at his own expense comply with all labour laws and keep the Company

indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws

which the contractor shall comply with are as under:

i. Payment of contribution of wages of employers contributions towards Provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc. at the rates made

applicable from time to time by Government of Gujarat / Government of India or other Statutory

ii. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the office of the

Commissioner of Labour as per the Contract Labour Act (Regulation & Abolition).

iii. License Fee as prescribed under the contract Labour Act (Regulation and

Abolition) and Rules framed there under depending upon the number of

workmen employed by the contractor.

iv. Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

v. Identity cards as prescribed under the factories Act with photo affixed thereto, the same for

identification.

vi. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial Disputes

Act. Any payment to the contractor’s employees arising out of any claim of disputes under the

Industrial Disputes Act – 1947 or any other laws.

vii. Provision of compensation in the case of accidental injury.

viii. Payment of crèche if the female labour employed is more than 30 numbers

Ix Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed

under the various Labour Las in force from time to time from Statutory Authorities like State

Government / Government of India which the contractor shall have to comply with.

3. Provident Fund And Family Pension Scheme

The contractor shall submit along with his bill (month wise) a statement regarding deductions

against employees provident fund and family pension scheme in respect of each concerned

employees. Provident fund and family pension scheme at the rate of 12 % (or at the rates made

applicable by the Government from time to time) of the wages. The contractor shall deposit the

contractor’s contribution and his workers contribution towards provident fund and family pension

scheme with regional Provident Fund Commissioner, Ahmedabad.

4. Deposit Linked Insurance Scheme: -

The contractor shall have to deposit ½ % of the wages in-respect of employees who is a member

of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme with Regional

Fund Commissioner, Ahmedabad.

5. Administrative Charges: -

The contractor shall deposit administrative charges for maintaining Provident Fund Account with

Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

6. Paid Leave Facility

Paid leave facility at the rate of one day for every 20 days worked by the contract labourer shall be

provided by the contractor to his workers. He shall maintain Leave records/ Leave Cards for

individual labourer, which shall be duly verified, and approved/ certified by the authorized officer of

7. Workmen’s Compensation Fund And Employers Liability Insurance: -

The contractor shall cover all his employees under Workmen’s Compensation Fund and

under the Liability Insurance.

8. The contractor shall employ adequate number of experienced staff at site for daily supervision and

for maintenance of various registers and records required under the law and contract. No payment

for supervision shall be admissible.

9. Contractor To Indemnify The Company

The contractor shall indemnify and keep indemnified the Company and every officer and employees

of the Company and also Engineer-In-Charge and his staff against all actions, proceedings, claims,

demands, costs and expenses whatsoever arising out of or in connection with the matters referred

in above clauses and elsewhere and against all actions, proceedings, claims, demands, costs and

expenses which may be made against the Company by any workman/ employee of the contractor

or any sub contractor and / or from any liability may arise to any workman / employees of the

contractor or any sub contractor under any laws, rules or regulation having the force of law

including but not limited to claims against the owner under workman’s compensation Act, 1923. The

employee’s Provident Act 1952, and / or the contract Labour (Abolition and Regulation) Act

The Company shall not be liable for or in respect of or in consequence of any accident or injury to

any workmen or other person in the employment of the contractor or his sub-contractors, and the

contractor shall indemnify and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs, charges and expenses

whatsoever in respect thereof or in relation thereto.

10. Workmen’s Compensation And Employer’s Liability Insurance: -

Insurance shall be effected for the entire contractor’s for all the contractor’s employees engaged in

the performance of this contract. If any of the work is sublet to the sub-contractor, the contractor

shall require that he or his sub-contactor to provide workmen’s compensation and employer’s

liability insurance for the latter’s employees unless such employees recovered under the contractor’s

11. The Company reserves the right to terminate this rate contract at any time during its tendency

without giving notice of termination or any reasons thereof.

12. The Company will be entitled to deduct directly form the bills, to be paid to the Sub-contractor and

Labourers any sum or sums payable by contractor and which sum/sums the Company is required to

pay as a principal employer on account of contractor’s default in respect of all liabilities referred to

in above clauses.

13. Nothing in the contract document stated shall any wise constitute any workmen/ employees of the

contractor or any sub-contractor as or to be workmen/employee of the power, or place obligation or

liability in respect of any such workmen/ employee upon the Company.

NOTE: -The prevailing Act at the time of execution of work over and above act specified herein shall

be binding to the contractor

35. No Claim For Variation In Quantities of Work

Quantities shown in the tender are approximate and no claim shall be entertained for quantities of

work actually executed, being either more or less up to any extent than those entered in the tender

or less than those entered in the tender or estimate.

36. No Claim For Compensation for Delay in staring work

No compensation shall be allowed for any delay caused into starting of work on account of

acquisition of land and in the case of clearance for works or any delay in according sanction to

37. No Claim for Compensation for delay in execution of work

No compensation shall be allowed for any delay in execution of the work on account of water

standing in borrow pits or compartment. The rates are inclusive for hard or cracked soil, excavation

in mud, sub-soil water or water standing in borrow pits and no claim for an extra rate shall be

entertained unless otherwise expressly specified & mentioned in the tender.

38. Entering upon or commencing any portion of work

The contractor shall not enter upon or commence any portion of work except with the written

authority or instructions of the Executive Engineer or his subordinate in charge of the work, failing

such the contractor shall have no claim to ask for measurement or payment for work.

39. Method of Payment

Pay will be made RTGS/NEFT only.

40. Acceptance of conditions on tendering for work.

Submission to tender or acceptance of work order shall imply acceptance of these conditions of

tender by contractor.

41. Employment of Scarcity Labour

If government declares a state of scarcity or famine to exist in any village situated within 20kms of

the work, the piece worker / contractor shall employ upon such part of the work as are suitable for

unskilled labour; any person certified to him by the Executive Engineer or by any person to whom

Executive Engineer may have delegated this duty in writing to be in need of relief and shall be

bound to pay such person wage not below the minimum, which Government may have fixed in this

behalf from time to time. The Superintending engineer shall decide any implementation of this

clause / Engineer-in-Charge whose decision shall be final and binding on the piece

worker/contractor.

Employment of Technical Persons

The contractor who is registered under class ‘A’, ‘B’ and ‘C’ or such contractors who executes the

works of Rs.5 lakhs and above shall employ the technically qualified personnel possessing minimum

a Diploma of recognized Technical institution, for executing the work of the Company.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod Division.

(Signature of contractor with office Stamps)

GENERAL CONDITIONS OF CONTRACT

1.0 Contactor to inform himself fully:

The contractor shall be deemed to have carefully examined the work & site

conditions, the general conditions, the special conditions, specifications, schedules, drawings shall

be deemed to have visited the site of the works & to have fully informed himself regarding the

local conditions. Copy of Appendix V attached with tender shall have to be filled up before quoting

the rate, for confirmation of site visit.

If there shall have any doubts as to the meaning of any portion of these general conditions or

special conditions of the scope of work of the specifications or any other matter concerning the

contract, he shall in good time before submitting his tender, send for the particulars thereof &

submit them to the Engineer in writing in order that such doubt may be removed.

2.0 Data to be furnished by Contractor

a. No change in the approved hiring of vehicle shall be providing out without specific written

approval of the Executive Engineer in charge.

3.0 Errors, Omissions & Discrepancies

In all cases of errors, omissions, doubts or discrepancies in the dimensions, or discrepancies in

the drawings & items of work on specifications, reference shall be made to the Executive Engineer

whose elucidation & elaboration shall be considered as authoritative.

The contractor shall be held responsible for any error that may occur in the work thorough lack of

such reference.

4.0 Start of Work:

The contractor shall not enter upon or commence any portion of the work except with the written

permission of the authority of the Company, failing which the contractor shall have no claim to

ask for measurement of or payment for work & shall be responsible for any claims or damages

that may arise due to such unauthorized commencement or entry. No compensation shall be

allowed for any delay caused in starting the work on account of any delay in clearance of the

5.0 Work to execute to the satisfaction of the Company’s Engineers:

The contractor shall proceed with the work with diligence & expedition & the whole of the work

herein specified as well as the mode of execution shall be under the supervision & the direction &

shall be carried on to the entire satisfaction of the Company’s site Engineers, who shall have full

powers to order the contractor to alter, enlarge or diminish the form, dimensions, positions, or

quantities of any of the work or to make use of materials & workmanship of different descriptions

& qualities from this herein specified. In the case of any class of work for which there are no

Technical Specifications, these shall be carried out in accordance with the latest IS Codes & in the

event of being no relevant IS Code, the works shall be carried out in accordance with the

directions & instructions of the Company’s Engineers at site.

6.00 Liability for accidents to persons:

A. The contractor or subcontractor shall indemnity the Company against any claims which may

be made under the workman’s compensation Act, 1923, or any statutory modification or other

wise for or in respect of any damages or compensation payable in consequence of any

accident or injury caused, by fault of contractor or subcontractor &sustained by any workmen

or other person on the employment of the contractor or subcontractor. In every case in which

by virtue of the provisions of subsection (1) of section 12 of the workman’s Compensation

Act, 1923, the Company is obliged to pay compensation to a workman employed by the

contactor or subcontractor in execution of the work, the Company will recover from the

contractor the amount of compensation so paid, and without prejudice to the rights of the

Company under subsection 12 of the said Act, such amount will be paid back to the Company

in 30 days, failing which the Company will be at liberty to recover such amount of any part

thereof by deducting it from the dues by the Company to the contractor under this contract or

otherwise. The Company shall not be bound to contract any claim made against either of

Section 12, subsection (1) of the said Act, except on written request from the

Contractor & upon his giving to the Company full security for all costs for which the

Company might become liable in consequence for entertaining such claims.

B. The contractor and/or subcontractor named in the contract shall indemnity the Company

against all claims based upon injury or death to any person in the employment of the

contractor or sub contactor, or to the third parties under paragraph (a) 2 or condition no.47

to the extent of any sums recovered under the insurance policy.

C. On occurrence of the accident which result on the death of workman employed by the

contractor or subcontractor, which is so serious as to be likely to result in the death of any

workman, the contractor shall within 24 hours of happening of such event intimate in writing

to the Engineers of the Company the fact of such accidents. The contractor or subcontractor

shall indemnity the Company against all loss or damage sustained, by the Company resulting

directly or indirectly from his failure to give intimation in the manner aforesaid including

penalties or fine if any, payable by Company as a consequence of Company’s failure, to give

notice under workman’s compensation Act or otherwise to confirm to the provisions of the

said Act in regard to such accident.

7.00 Action & compensation payable in case of Bad Work:

If at any time before the refund of Security Deposit to the Contractor it appears to Madhya

Gujarat Vij Company Ltd.’s Executive Engineers or subordinate and / or any authorized officer of

the Company that the work has been executed with unsound, imperfect or unskilled workmanship

or with materials of inferior quality or any materials or articles provided by him are unsound or of

quality inferior to that contracted as specified in the ( Tender)433eds Technical Specifications or

other wise not in accordance with the contract, it shall be lawful for the Madhya Gujarat Vij

Company Ltd. to intimate that the works , materials, articles which may have been in advent

passed, certified & paid to the Contractor. The Contractor shall be bound to rectify or remove &

provinding the said vehicle so specified at his own charge & cost & in the event of being failure to

do so within specified period by the Company, the Contractor shall be liable to pay compensation

at the rate of 1% per day on the amount of the estimate for the specified work. For the period up

to 10 days this shall be attended by the Contractor else the Company shall get these

8.00 Recoveries:

Recoveries due from the contractor, up to the end of the month previous to the one in which the

bill is prepared shall be made from bills approved for payment every month or at other periods

when the bills are prepared, for the enlisted, but not limited to, in the order of priorities &

(a) Penalty, if leviable,

(b) Expenditure, in full, incurred by the Company on contractor’s behalf in labour, machinery,

equipment etc.,

(c) Other recoveries not specifically mentioned but recoverable.

9.0 Subletting of contract:

There will be generally no objection on the component parts if the work, being given over to

responsible subcontractors but Company shall under no circumstances recognize these

subcontractors & the responsibility of executing the work in the accordance with the conditions of

contract will entirely rest on the main contractor. However written consent of EIC shall be obtained

before subletting.

The main contractor will therefore always have the very responsible member, preferably a technical

hand present on the works with power to sign all work orders issued on the site of work & to take

requisite actions in the interest of efficient execution of work.

10.0 Other contracts for the suspension stoppage or curtailments of work:

If during the tendency of the contract the Engineer shall for any reason (which shall be

unquestioned) whatsoever require the whole or any part of the work as specified in the contract

to be suspended for any period or shall not require the whole or any part of the work as specified

in the contract to be carried out at all by the contractor, he shall give notice in writing of the fact

to the contractor who shall thereupon suspend or stop the work totally or partially as the case

may be. In any case except as provided hereunder, the contractor shall have no claim to any

payment or compensation whatsoever on account of any profit or advantage which he might have

derived from the execution of the work in full but he did not so derive in consequence of the full

amount of the work not having being carried out, or on account of any loss that he may be put on

account of materials purchased or agreed to be purchased or for unemployment of labour

recruited by him. He shall not also have any claim for compensation but reason of any alterations

having been made in the original specifications, drawings, designs & instructions that may involve

any curtailment of the work as originally contemplated. Where however, materials have already

been purchased or agreed to be purchased by the contractor, before receipt of the aforesaid

notice, the contractor shall be paid for such materials at the rate determined by the Company,

provided they would have been useful for the work curtailed or stopped are not in excess of

requirements are of approved quality & cannot be used on other contract works or otherwise by

the contractor &/or shall be compensated for the loss if any, that he may put to, on respect of

materials agreed to be purchased by him, the amount of such compensation to be determined by

the Company, whose decision shall be final.

The Company may order the contractor to suspend any work on account of bad weather; rain or

storm & such other adverse climate conditions & the contractor shall comply with the same. The

contractor shall not be entitled to any compensation for such suspensions of work.

11.0 Other contractors:

Apart from this work, the other works connected with this work will be simultaneously going on

either departmentally or through any other contractors. The contractors shall co-operate with

others to their fullest extent & shall allow each other every facility & coordination for the

execution of their works simultaneously & satisfactorily, during their action of machinery or

execution of any other co-ordination works, the contractor will have to co-operate as directed buy

the Company’s Engineers in the charge of the works. In such cases the contractor shall not be

entitled for any compensations on account of reduction or stoppage of labour

force/machinery/equipment’s etc.

In the matter of dumps, haul, roads, drainage, diversion & the like, each contractor shall take into

considerations the needs & the requirements of the other contractors if any working in the

vicinity. Further no contractor shall take or cause to be taken any stops or action that may cause

disruption, discontent or disturbance to the work, labour arrangements etc. to other contractors.

Any action, by any contractor, which the Company in the unquestioned discretion may consider as

infringement of the above code, would be considered as a breach of the contract conditions & the

Company may take such action as may deem fit against the contractor & the action taken shall be

considered as final & binding.

12.0 Contract document & matters to be treated as confidential:

All documents, correspondence, decision & other matters concerning the contract shall be

considered as of confident & restricted nature by the contractor & he shall not divulge or allow

access there to any unauthorized persons of any kind.

13.0 Access to the contractor’s book:

Whenever it is considered necessary by the Company to ascertain the actual cost for execution of

any particular item of work, the Company may do so by directing the contractor to produce the

original invoices.

14.0 Interest on money due to the contractor:

The contractor shall not be entitled to receive the interest on the payment due to him upon

measurements or otherwise or on any balance payable to the contractor. Also, contractor shall not

be allowed to relate it with the progress of work at site in any case.

15.0 Measurements to be provisional & subject to correction:

Every measurement for running payment on account of work done be subject to adjustment or

final measurements. In case there is disagreement between such intermediate & final

measurements, the latter shall prevail.

16.0 R.A. BILLS: The contractor shall submit his R.A. bill every month, which shall be processed in

reasonable time after checking and recording the MB. The contractor shall be responsible to

submit R.A. bills well in time and shall depute his representative for joint checking of the

measurements; so that the bills can be processed in time. The contractor shall take due care in

this regard, failing to which consequences will be up to him.

17.0 Breach on part of Company not to annul contract:

No breach or non-observance on the part of the Company of any the agreements contained

herein, shall annul this contract of discharge the contractor from the observance & performance

thereof, or of any part thereof, but on application by the contractor & in the unfettered discretion

of the Company an extension of time may be given to the contractor in respect of such breach or

non-observance by the Company.

18.0 Labour conditions:

A. The contactor shall comply with the labour laws laid as may be current & shall furnish the returns

& information as may be specified from time to time.

B. The contractor shall as far as possible obtain his requirements of labour, skilled & unskilled from

the local areas.

C. The contractor shall pay wages as per the latest circulars applicable at the times for the minimum

wages to be paid to unskilled, semiskilled & skilled labour prescribed by the Govt. of Gujarat.

D. The Company shall have the authority to remove from the work site any person, who may be

considered unfit or undesirable & the Company for any delay or extra expense caused towards

the completion of the work by such removal shall accept no responsibility.

E. If Govt. declares a state of scarcity or famine to exist in any village situated within 10 Km. of the

work site then the piece worker or contractor shall employ upon such parts of work, as are

suitable for unskilled labour any person certified by the Company or by any person to whom the

Company has authorized, & shall pay the minimum wages as fixed by the Govt. of Gujarat in this

behalf. Any dispute that may arise in the implementation of the clause the decision of the Supdt.

Engineer (O&M) shall be final & binding.

F. The contractor shall provide reasonable facilities to the labour employed by him. The usual

facilities are weather proof shelter for rest & meal, supply of whole some drinking water, facilities

for obtaining food, reasonable washing & sanitary facilities, special facilities for women workers,

suitable residential accommodation, general sanitation & health measures etc.

G. The implementation of any & all provisions of this clause in no way entitles the contractor to claim

in this contract.

19.0 Local Laws:

1. All local laws in force at the time entering into the contract & those enacted there after shall be

binding on the contractor & he shall abide by the same.

2. All import duties, sales tax & other local taxes (except toll tax, parking fees and GST) |shall be

borne by the contractor & they shall be deemed to have covered by this quoted rate.

20.0 Performa returns:

The contractor shall maintain Performa, charts & details regarding machinery, equipment’s,

materials labour, personnel & other matters as may be specified by the Company time to time.

21.0 Insurance:

The contractor shall procure, or arrange for the Sub contractor to procure insurance coverage in

amounts approved by the Company & sufficient to protect against the following risks arising out

(1) Accidents & professional & non-professional sickness of all laborers & personnel engaged

in the work as required by Law pursuant to Workmen’s Compensation Act, 1923 or

Revised version thereof.

(2) Injury or death to third parties including without limitation injury or death caused by any

of the construction aids or vehicles or rented machinery, equipment’s used by the

contractor or subcontractor whether at the site or elsewhere.

(3) Damage to contractors tools machinery, construction equipment’s form works, scaffolding

materials etc. due to floods, earthquake or any such cause.

(4) Damage to the existing permanent structures of the Company & nearby villages,

equipment’s of the Company or of the co-contractors working in the area for other works.

A. All the above conditions referred for the insurance cover, shall be in effect from the date of

commencement of the work until the Company has accepted the work.

B. In the policies covering the insurances referred to above, the Company, contractor & the

subcontractor shall be as co-ensured where possible.

C. The cost of insurance shall be borne by the contractor.

22.0 Special conditions:

A. The successful Bidder, on receipt of Letter of Intent will submit within a week’s time his

planning/program of works, for the scrutiny of the Company in a PERT/BAR Chart Format, clearly

indicating the Company’s inputs also.

B. The work commencement date will start from the date of issue of letter of intent by the

Company. However interim milestone to be jointly fixed after issue of LOI.

C. The successful bidder will have to depute his authorized representative to attend progress review

meetings to be held at site or the Company’s Circle Office.

D. The contractor will be responsible for complying with all rules & regulation & the labour laws

applicable to him & the Company will not be responsible for any lapses committed by them. If

there is any claim from the Govt. Authority pertaining to the contractor the same amount will be

deducted from the contractor’s bill.

23. Payments shall be released on the availability of funds with the Company.

After the tender has been accepted by the Company, all orders or instructions to the Contractor

shall, except as herein otherwise provided to, be given by the Company’s Engineers at site on

behalf of the Company for the speedy execution of the work.

25. Employees Provident Fund:

Bidders shall note that they possess P.F. Code No. in the name of the company [under Employees

Provident Fund Organization, Regional Office, Ahmadabad/ Baroda directive] obtained from the

concerned Authorities of their respective jurisdictions.

In the event of non–possession of the separate P.F. Code No. as detailed in the foregoing para, the offer

shall summarily not be considered for the acceptance despite the offer is the lowest quoted offer in the

price bid opening.

26. Successful Bidders have to submit following details / document before start the work.

1. All Vehicle’s Full Insurance Certificate covering period up-to-date.

2. All Vehicle Registration Certificate (R.C. Book) with Tax paid up-to-date.

3. All Vehicles Road Permit. (Taxi permit for public use in Taxi Quota)

4. Any other documents relevant relating to all hiring of vehicle, Income-Tax clearance etc.

5. All Vehicles Taxi Passing Certificate.

6. List of Drivers and its Mobile Numbers and address.

7. All Vehicle Driving License of Driver up to date.

8. Fitness Certificate of all vehicles.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod O&M Division.

(Signature of contractor with office Stamps)

TECHNICAL SPECIFICATIONS:

General Conditions of Contract

1. Contractor will have to communicate the name of his authorized agent, who shall be present on

the works, and shall be authorized to sign the material requisitions, receive instruction given

verbally or on the order book, on behalf of the contractor.

2. The contractor will have to sign the conditions of contract, and execute the agreements, send the

list of previous works executed, solvency certificate and pay up the security deposits, falling to

that, the tender will be rejected and earnest money deposited will be forfeited. The value of the

stamp paper and stamp duty charges shall be borne by the contractor.

3. Tenderer must return the form of tender, with the specifications and the schedule of quantities,

and rates and other schedules only signed on each page. Any tender not bearing signature of the

tenderer on all the documents accompanying the tender is liable to be rejected.

4. The department reserves the right to make any change in the design and the plans of the works

and the contractor shall be bound to carry out them at the rates tendered. No claim or

compensation will be allowed on this account.

5. The contractor monthly submit bills or before the date fixed by the Executive Engineer, for all

works executed in the previous months.

6. Should this tender be accepted I /We hereby agree to abide by and fulfill all the terms and

provisions of the “ Tender & contract for works ”as applicable, and in default thereof to forfeit and

pay to the Company the sums of money due

7. The contractor shall pay wage to the workers, as per minimum wages act as declared by the

Government time to time.

8. The contractor shall follow all labour laws of Govt.

9. The full value of the “Earnest Money Deposit” paid herewith, shall be forfeited to the Company, if

the contractor fails to deposit the full amount of specified security deposit, within stipulated time.

10. T D S will be deducted as per Govt. Rules prevailing from time to time.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod O&M Division.

(Signature of contractor with office Stamps)

ON STAMP PAPER OF RS.300/-

(Note: Signature is to be obtained with stamp seal on Each Page.)

FORM OF BANKER’S UNDERTAKING

[For Security Deposit (SD) - Supply/Work period

As per Commercial terms and Conditions of Tender]

We, Bank of hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the Madhya Gujarat

Vij Company Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding Rs.

(In words) Rupees

to the said Madhya Gujarat Vij Company Ltd. on behalf of M/s.

Who have entered into the contract for the supply/works specified below:

LOA NO. dated This agreement

shall be valid and binding on this Bank up to and inclusive of u and shall not be

terminable by notice or by change in the constitution of Bank or the firm of Contractors / suppliers or by

any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this guarantee shall be assignable, transferable by the beneficiary (i.e. MGVCL). Notice or Invocation by

any person such as assignee, transferee or agent of beneficiary shall not be entertain by the bank. Any

invocation of the guarantee can be made only by the beneficiary directly.

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs. (Rupees only).

Our guarantee shall remain in force until (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before

(date of validity of the BG), all rights of Beneficiary under Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code,

Bank’s Authorized Signatory

Telephone and Fax Nos.

With Official Round seal.

ON STAMP PAPER OF RS.300/-

(Note: Signature is to be obtained with stamp seal on Each Page.)

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantees (PG) for Warrantee period

As per Commercial terms and Conditions of Tender]

We, Bank of hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the Madhya Gujarat

Vij Company Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding Rs.

(In words) Rupees

to the said Madhya Gujarat Vij Company Ltd. on behalf of M/s.

Who have entered into the contract for the supply/works specified below.

This agreement shall be valid and binding on this Bank up to and inclusive of

and shall not be terminable by notice or by change in the constitution of Bank or the firm of Contractors /

suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made, given conceded or agreed, with or

without our knowledge or consent, by or between parties to said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this guarantee shall be assignable, transferable by the beneficiary (i.e. MGVCL). Notice or Invocation by

any person such as assignee, transferee or agent of beneficiary shall not be entertain by the bank. Any

invocation of the guarantee can be made only by the beneficiary directly.

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs. (Rupees only).

Our guarantee shall remain in force until (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before

(Date of validity of the Guarantee), all rights of Beneficiary under Bank Guarantee shall

be forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Address of Signature of the

the Bank with Branch Code,

Bank’s Authorised Signatory

Telephone and Fax Nos.

With Official Round seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private sector Banks authorized by RBI to undertake the state Government business, which

are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The banks shall be the Banks recognized / notified by the finance Department,

Government of Gujarat (GOG) from time to time

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Dahod O&M Division

Baharpura, Nr.Navjivan Mill, Padav Road, Dahod -389151.

Tel. No.(02673) 240818,240918,Web site: mgvcl.com E-

mail:[email protected]

DHD/EXP/HV-VEHICLE/26-28/ DATE:

Madhya Gujarat Vij Company Ltd.

TENDERER’S EXPERIENCE

A List of Similar jobs executed by the Contractor & Name with address of a Person whom reference can be made, by

Execute Constructi

Name & Construction to

Sr. Description of Period Date Whom Principal

for the Of Reference Features

Completion May be

of the work Made

the Company, if required necessary.

[Tenderers shall submit the information in the Format detailed here under]

Contractor’s Representative legible signature: ______________________

Date & place: ________________________________________________ Seal of the company

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Dahod O&M Division

Baharpura, Nr.Navjivan Mill, Padav Road, Dahod -389151.

Tel. No.(02673) 240818,240918,Web site: mgvcl.com E-

mail:[email protected]

DHD/EXP/HV-VEHICLE/26-28/ DATE:

Madhya Gujarat Vij Company Ltd.

WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand , as on the date of the Submission of this tender

Sr. Name of Remarks

Work Work in hand Work tendered for

No. Tender Cost of Anticipated Estimated Date when Stipulated

with its Cost decision

Location Remaining Date of Cost Date or period

& Completion Of Completion

Address Expected

[Tenderers shall submit the information in the Format detailed here under]

Contractor’s Representative legible signature: ______________________

Date & place: ________________________________________________ Seal of the company

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Dahod O&M Division

Baharpura, Nr.Navjivan Mill, Padav Road, Dahod -389151.

Tel. No.(02673) 240818,240918,Web site: mgvcl.com E-

mail:[email protected]

DHD/EXP/HV-VEHICLE/26-28/ DATE:

Madhya Gujarat Vij Company Ltd.

TENDERER’S DETAILS OF PERSONNEL

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderers shall submit in the Format detailed here under]

SR. Description & Name Qualification Professional Remarks

NO Details of position Experience &

Contractor’s Representative legible signature: ______________________

Date & place: ________________________________________________ Seal of the company

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Dahod O&M Division

Baharpura, Nr.Navjivan Mill, Padav Road, Dahod -389151.

Tel. No.(02673) 240818,240918,Web site: mgvcl.com E-

mail:[email protected]

DHD/EXP/HV-VEHICLE/26-28/ DATE:

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in this

sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter Deviation offered

No, Clause No. of the tender

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Dahod O&M Division

Baharpura, Nr.Navjivan Mill, Padav Road, Dahod -389151.

Tel. No.(02673) 240818,240918,Web site: mgvcl.com E-

mail:[email protected]

DHD/EXP/HV-VEHICLE/26-28/ DATE:

Madhya Gujarat Vij Company Ltd.

Details of Vehilces

Sr No Name of Vehicle Regn. Number Model Remarks

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Dahod O&M Division

Baharpura, Nr.Navjivan Mill, Padav Road, Dahod -389151.

Tel. No.(02673) 240818,240918,Web site: mgvcl.com E-

mail:[email protected]

DHD/EXP/HV-VEHICLE/26-28/ DATE:

MADHYA GUJARAT VIJ CO. LIMITED Dahod O&M Division.

NAME OF WORK: - Hiring of 01 Nos. of Maxi passing Bolero Camper Vehicle

(Hydraulic Elevated Platform) latest Model Jan.-2026 onwards for 12 hours/

K.M. per Month for D’Baria sub-division of Dahod (O&M) Division Office under

Godhra (O&M) Circle Office for 2 Year.

Sr. Particular. Rate Head Quarter

Hiring of 01 Nos. of Maxi passing D’Baria S/dn.

Bolero Camper Vehicle (Hydraulic

Elevated Platform) latest Model

Jan.-2026 onwards for 12 hours/

1500 K.M. per Month for D’Baria

sub-division of Dahod (O&M)

Division Office under Godhra (O&M)

Circle Office for 2 Year.

1. Minimum Fixed Charge for 3000 KM per Rs. ________ Per

month 12 Hrs. Month

Rate for Extra KM beyond stipulated of Rs. _________ Per

3000 KM month. KM.

Over time per hours after 12 hours daily. Rs._______

Vehicle Per Hr.

Night halt per night. Rs.______ Vehicle

Note: I/We am/are willing to carry out the work at rate quoted by me in website

www.tender.nprocure.com for the tender ID: related to the work of " Name of work :- Hiring

of 01 Nos. of Maxi passing Bolero Camper Vehicle (Hydraulic Elevated Platform)

latest Model Jan.-2026 onwards for 12 hours/ 1500 K.M. per Month for D’Baria sub-

MADHYA GUJARAT VIJ COMPANY LIMITED

Reg. Office: Dahod O&M Division

Baharpura, Nr.Navjivan Mill, Padav Road, Dahod -389151.

Tel. No.(02673) 240818,240918,Web site: mgvcl.com E-

mail:[email protected]

DHD/EXP/HV-VEHICLE/26-28/ DATE:

division of Dahod (O&M) Division Office under Godhra (O&M) Circle Office for

Year. as per Schedule-B.”

I/We hereby accept all the conditions and specifications of this tender document, and accordingly,

1. The rates are exclusive of G.S.T. shall be reimbursed on submission of all documents, as per

latest prevailing law of executed amount.

2. The GST shall be reimbursed on submission of all documents as per latest prevailing laws of

executed amount.

3. I/We have read and clearly understood all the terms and conditions of the aforesaid Tender.

4. Security Deposit shall be released on successful completion of actual date of completion or

finalization of final bill whichever is later.

5. Basic rate of Diesel/petrol shall be considered as Rs. 90.57 PER LITRE for Normal

Diesel/petrol at base rate of Vadodara.

6. Bidder should participate for all above Vehicles as a whole. No splitting would be

7. Overtime will be converted in to night halt after 4.5 hours.

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: Dahod O&M Division.

(Signature of contractor with office Stamp.)