Supply, Installation and Integration of LED Video Wall with existing Audio/Video system for HMA Auditorium

HINDUSTAN AERONAUTICS LIMITED HAL MANAGEMENT ACADEMY, Marathalli Post, Bangalore-560037

Tender Ref: HMA/IMM/LED-VW/2024

Tender Subject : Supply, Installation and Integration of LED Video Wall with existing Audio/Video system for HMA Auditorium

Tender Due date : 30-12-2024 at 1400 Hrs.

NAME OF THE BIDDER

ADDRESS OF THE BIDDER

CONTACT PERSON AND CONTACT NO

Technical Specifications

I Active LED 2.5mm Pixel Pitch Vendor's Compliance (Agree/Disagree) Remarks (if any)

Sl. No. Parameter Required Parameters

1 Make and Model: Vendor should specify make and model

2 Video Wall Size Size should be Width 7680 and Height 4320, 24.2ft x 14.2ft. Size must be achieved by combination of Video Wall Cabinets of size as mentioned below.

3 Video Wall Technology Micro LED (Indoor) SMD or better

4 Module Size(WxHxD) 320mm x 160mm x 15mm or better

5 Total Resolution Min. 3072*1728 pixels

6 Pixel Pitch (mm) 2.5 mm or less

7 Pixel Density 160000 pixel/m2 or Higher

8 Processing 13 Bit or Higher

9 Pixel per Tile Minimum 128*64 px (HxV)

10 Horizontal Viewing Angle Minimum ≥150

11 Vertical viewing Minimum ≥130

12 Refresh Rate Minimum 3840Hz or higher refresh rate for flicker free experience on video wall

13 Color Temperature Between 3000 to 15000（Adjustable）

14 Video Frame Rate Minimum 30Hz or better

15 Average time without failures ≥5000hrs

16 LED Lifetime, Typical(hrs) 30000 or better

17 HDR Compatible HDR10 / HDR10+ / HDR10 Pro

18 Operating Hours 24x7x365

19 Operating Temp Range -20-+40 / Humidity 10％-60％RH

20 Brightness on screen brightness minimum 450 cd/m2 or better

21 IP Protection Min IP20 or better

22 Maintenance Maintenance of tiles or LED's should be Easy and Damage free process

23 Certifications (Bidder to provide proof of certifications) Video wall should have all safety and international certificates: Minimum BIS, CE, FCC and RoHS

24 Spare LED Modules 10% Spare LED Modules along with Cards to be supplied in Spares to be kept at the Site. Spare LED Modules should be supplied with proper packing.

25 Module Support Each Cabinet will support 6 Modules

26 Cabinet Size(WxH) 640x480mm or better

27 Cabinet Ttype Cabinet should include Receiving card and Power supply for the each module

28 Features Pixel level brightness and chroma calibration ,Quick adjustment of dark or bright lines,Individual gamma adjustment for RGB ,Image rotation in 90° increments, Mapping function, Setting of a pre-stored image in receiving card

29 Warranty 3 years onsite warranty

II Video Wall Controller/ Sending Card Vendor's Compliance (Agree/Disagree) Remarks (if any)

S. No. Parameter Required Parameters

1 Make and Model: Vendor should specify make and model

2 Features LED display controller with supports 1x DVI input, 1x HDMI input, 1x audio input, and 4x Ethernet outputs, supports input resolutions up to 1920×1200@60Hz. It should supports 6.5 Million Pixels

3 Interfaces minimum 4x DVI minimum 2x AUDIO input and output minimum 4 x HDMI 1.3

minimum 4x Gigabit Ethernet outputs

min 1x type-B USB control port

Genlock, Ethernet Gigabit 2x USB 2.0 ,RS232

4 Audio & controllers Audio Input/Output to be accompanied with Controller

5 Electrical Specifications Input voltage AC 100-240V~50/60Hz Rated power consumption 6.6 W

6 HDR Compatible HDR10 / HDR10+ / HDR10 Pro

7 Warranty 3 years onsite warranty

III PTZ Camera-30x Optical zoom Vendor's Compliance (Agree/Disagree) Remarks (if any)

S. NO Parameter Required Parameters

1 Make and Model: Vendor should specify make and model

2 Sensor The camera sensor should be 1/2.8 inch high quality 2MP HD CMOS sensor or better

3 White Balance The camera should have an Option of Auto or Manual White Balance.

4 Gain The camera should have an auto Gain Control

5 S/N ratio The camera should have a S/N Ratio of >55db.

6 Zoom The camera should have a 30x optical zoom and 15xdigital zoom or better

7 AI Feature The camera should have AI feature like Group Framing, Humonoid Tracking

8 Interface The camera should have a standard Video Output and should support HDMI/DVI and 3G-SDI Ports so that Camera can be integrated with standard End Points. Apart from that , It should support so that it can also be connected with Software based Video Conference Solution.

9 RJ-45 It should have atleast 1 RJ-45 Port for IP Camera functions.

10 Signal Support The camera should support 1080p@60fps or higher resolution

11 Presets The camera should have at least 250 Position Presets

12 Field Of View The camera should have 60 Degree or better field of view

13 Pan Range The camera should have a Pan Rotation Angle of -170 degrees to +170 Degrees or better

14 Tilt Range The camera should have a Tilt Rotation Angle of -30 degrees to + 90 degrees or better

15 Accessory The camera should be supplied with IR remote control as an included accessory.

16 AI Feature The camera should have AI feature like Group Framing, Humonoid Tracking and Target Tracking

17 Certifications It should have BIS,CE,FCC,RoHS & CB/UL.

18 OEM Factory OEM should have Manufacturing Unit/ Factory in India and factory should be registered under Factory Registration act of India.

19 OEM Certifications The OEM must have valid ISO 9001:2015,ISO 45001:2018 ISO 27001:2013 and ISO 14001:2015 Certified Company. (Related certificate copy required).

20 Warranty 3 years onsite warranty

IV TWO WAY HDMI SWITCH (Modular switcher) Vendor's Compliance (Agree/Disagree) Remarks (if any)

Sl. No. Parameter Required Parameters

1 Make and Model: Vendor should specify make and model

2 Construction Modular multi format matrix switcher with redundant power supply

3 Resolution support 1920 x 1080 or higher resolution

4 Inputs Minimum 4 HDBasT inputs & 4 HDMI inputs.

5 Outputs Minimum 4 HDBaseT outputs, 4 HDMI outputs

6 Input Expansion All HDBaseT& HDMI Inputs shall have a HDMI resolution of 1920 x 1080 or higher

7 Output expansion All HDBaseT& HDMI Output shall have a HDMI resolution of 1920 x 1080 or higher

8 Input HDBaseT HDMI

9 Output HDBaseT HDMI

10 Communication support EDID, CEC, RS-232, Ethernet

11 Max. Data Rate 15.2 Gbps

12 Operating Temperature 0 - 40°C

13 Storage Temperature -20 - 60°C

14 Humidity 10% to 90% RH, Non-Condensing

15 Warranty 3 years onsite warranty

V Preview Monitor Vendor's Compliance (Agree/Disagree) Remarks (if any)

Sl. No. Parameter Required Parameters

1 Make and Model: Vendor should specify make and model

2 Display size (diagonal, metric) 80 cm (31.5")

3 Curvature Flat

4 Resolution (maximum) QHD (2560 x 1440 @ 75 Hz)

5 Panel type IPS

6 Display colors Up to 1 billion colors

7 Display scan frequency 48-75 Hz (Vertical) 30-120 kHz (Horizontal)

8 Contrast ratio 2000:1 (Static) 2000:1 (Dynamic)

9 Pixels per inch (ppi) 140 ppi or higher

10 Display UserControl Options Power control; Brightness; Exit; Menu control; Input control; Information; Color control; Image control; Management

11 Management software OEM patented Display Manager Customize the display with easy, intuitive software that lets tailor settings, partition screens, and even dim the screen

12 Low blue light modes TÜV certified

14 Speaker output power 2x2W

15 Port and connectors 1 x HDMI 1.4 1 x DisplayPort 1.2 1 x USB Type-C 5Gbps (up to 65W USB Power Delivery, Alt Mode DisplayPort 1.2) 3 x USB Type-A 5Gbps

16 Warranty 3 years onsite warranty

VI Video Capture Device for Camera Vendor's Compliance (Agree/Disagree) Remarks (if any)

Parameter Required Parameters

1 Make and Model: Vendor should specify make and model

2 Audio Input HDMI or 3.5 mm Mic in

3 Audio Output HDMI or 3.5 mm Speaker out

4 Ports 1 - USB-C™ 3.0 (host) 1 - USB-C™ 3.0 (power) 2 - HDMI™ input 1 - HDMI™ output 1 - Mic in 1 - Speaker out 2 - Cold shoes

5 Power Source USB (5V, 900mA) or better

6 Video Input 1X HDMI 1X USB

7 Video Output 1 - HDMI

8 Audio Channel 2.1 via HDMI

9 Compressions USB 2.0: MJPEG USB 3.0: YUV 4:2:2

10 Encode Format USB 3.0: YUV 4:2:2 USB 2.0: MJPEG

11 Microphone Stereo microphone supported 24-bit sigma-delta ADC

13 Enclosure Type Aluminum

14 Display Mode Six screen mode configurations to be available, including PIP (Picture in Picture) and PBP (Picture by Picture) displays

15 Audio Feature Built-in audio mixer function allowing users to toggle between four different audio settings and three audio inputs (Mic In, HDMI A and HDMI B)

16 FPS Uncompressed 1080p @ 60 FPS capture via HDMI 1.3a

17 Indicators LED activity indicator HDMI IN USB Link Volume Unit

18 Warranty 3 years onsite warranty

Sl. No. Scope of work Vendor's Compliance (Agree/Disagree) Remarks (if any)

1 Removal & dismantling of existing projectors, projector screen cameras and other unusable items without damages.

2 All dismantled items to be packed properly with identification and handed over to HAL.

3 Supply of items as per BoQ, Installation commissioning and integration with exisiting audio setup.

4 Testing and basic training of installed system and SOP must be provided for operating the entire system.

5 Preperation of troubleshooting manuals for the supplied items and integrated system.

6 Any Civil or Electrical work required for carrying out dismantling and installation will be in the Vendor's scope.

7 Existing Audio systems to be integrated with the supplied Active LED Wall. Any intermediate devices required for this integration will be in the vendors scope.

Sl. No. Terms and Conditions Vendor's Compliance (Agree/Disagree) Remarks (if any)

1 Manufacturer authorization: For items at I (Active LED 2.5mm pixel pitch) and II (Video wall controller), only OEM Authorised Distributors / Dealers are allowed to participate. Manufacturers Authorisation Form (MAF)/Certificate with OEM details such as name, designation, address, e-mail Id and Phone No. required to be furnished along with the tender. In case of non-submission of authorisation letter, bid is liable for technically rejection.

2 The OEM should have manufacturing unit/ factory in India. The same should be registered under 'Factory Registration' in India.

3 Datasheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyer should be able to match and verify the Datasheet with the product specifications offered from OEM Website. In case of any unexplained mismatch of technical parameters, the bid is liable for rejection.

4 Active LED Video Wall OEM Must have valid ISO 9001:2015, ISO 27001:2022 and ISO 14001:2015 Certified Company. (Related certificate copy required).

5 Active LED Video Wall OEM should have established office in India from more than 10 Years. (Valid Certificate of incorporation required). Valid PO Copy before Year 2012 to be provided as proof.

6 Active LED Video Wall OEM should have direct office & technical support staff in Bengaluru-Karnataka for immediate technical support. Valid proof should be submitted by the vendor.

7 Vendor should provide Dedicated/ toll free Telephone No. for service support, Escalation Matrix for Service support.

8 The SI should have minimum of 10 years of experience in audio/video System Integration for Industrial and Commercial establishments, Vendor should submit copies of relevant Purchase Orders or Work Completion certificates. In case of experience certificate obtained from organizations other than Government, the same shall be supported with TDS certificate for confirmation purpose. Work experience as sub contractor is not acceptable.

9 All the required cabling work including removal of existing cabling etc will be in the vendors scope. All the work should be carried out without any damage. Any damage to the wooden flooring, false roof, walls etc. should be made good as per the satisfaction of HAL

10 Vendor shall visit the premises to carry out necessary compatibility study with the existing Audio/Videosystem in the auditorium to avoid any issues during supply, installation & comissioning. This is essential considering that the requirement is for Auditorium Events. Vendor should submit proposed connectivity diagram or design document along with the technical bid. Proof of site visit to be submitted along with the bid(Ref- Annexure-A). In case not submitted, the quote will be liable for rejection.

11 Vendor should provide warranty of 3 years for complete system installed and integrated.

12 Vendor should submit complete design documentation, connectivity diagram, SOP, operating and troubleshooting manual, warranty certificates etc.

13 System Integrator should have back to back warranty support with OEMs

14 Periodical Preventive Maintenance visits to check the installation on quarterly basis

GENERAL TERMS AND CONDITIONS Vendor's Compliance (Agree/Disagree) Remarks (if any)

1 The tender will be evaluated on package-wise basis. Bid with lowest price conforming to the specification will be considered for placement of order. Only the offers complying with technical specifications will be considered for opening the respective commercial bids.

2 Price quoted should remain valid for our acceptance for a minimum of 120 days from the closing date of tender.

3 If two or more bidders quote the same price, HAL reserves the right to seek revised offer from the same bidders and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place order on any of them.

4 In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Price bids of those bidders who are technically acceptable will be opened.

5 Applicability of the Taxes (GST etc.) should be explicitly indicated by the bidder in his response either in percentage or in absolute terms. In the absence of this input the offer would be considered all inclusive.

6 CONFLICT OF INTEREST : Any bidder having a conflict of interest, which substantially affects fair competition, shall not be eligible to bid in this tender. Bids found to have a conflict of interest shall be rejected as nonresponsive. A bidder in this Tender Process shall be considered to have a conflict of interest if the bidder: a) directly or indirectly controls, is controlled by or is under common control with another Bidder; or b) receives or have received any direct or indirect subsidy/ financial stake from another bidder; or c) has the same legal representative as another bidder for purposes of this bid. A Principal can authorize only one representative, and the representative also should not represent or quote on behalf of more than one Principal. However, this shall not debar more than one Authorised distributor from quoting equipment manufactured by an Original Equipment Manufacturer (OEM), in procurements under Proprietary Article Certificate; or d) has a relationship with another bidder, directly or through common third parties, that puts it in a position to have access to information about or influence the bid of another Bidder or influence the decisions of the Procuring Entity regarding this Tender process; or participates in more than one bid in this tender process; or e) Participation in any capacity by a Bidder (including the participation of a Bidder as sub-contractor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of a non-bidder firm as a sub-contractor in more than one bid; or f) would be providing goods, works, or non-consulting services resulting from or directly related to consulting services that it provided (or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm), for the procurement planning (inter-alia preparation of feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical specifications, Terms of Reference (ToR)/ Activity Schedule/ schedule of requirements or the Tender Document etc.) of this Tender process; or g) has a close business or family relationship with a staff of the Procuring Organization who: i) are directly or indirectly involved in the preparation of the Tender document or specifications of the Tender Process, and/or the evaluation of bids; or ii) would be involved in the implementation or supervision of resulting Contract.

7 Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

8 All the Bidders should ensure that they are GST compliant and their quoted tax structure/ rates as per GST Act/ Rules. Bidder should be registered under GST and furnish GSTIN number and GST Registration Certificate in their offer unless they are specifically exempted from registration under specific notification/ circular/ section/ rule issued by statutory authorities.

9 Delivery/Completion period: The entire package has to be completed within 90 days from the date of issuance of Purchase Order.

10 HAL reserves the right for reviewing the Quantities during order placement

11 SUBMISSION OF EMD (EARNEST MONEY DEPOSIT): EMD for amount of Rs. 1,75,000.00/- (Indian Rupees One Lakh Seventy Five thousand only). EMD to be submitted by participating bidder only. The EMD should be submitted in Demand Draft drawn in favour of 'HAL Management Academy' payable at Bangalore. The EMD in the form of hard copy in original to be sent by post/ courier /personal delivery to reach the concerned Division prior to the scheduled closing time for the tender. The copy of such documents/office should attach in the technical bid of the e-tender. In case the EMD document does not reach tender issuing authority by the time of closing of the tender, the offer will not be considered for evaluation. The original EMD in hard copy (in form of Demand Draft/ Certified copy of GOI's authority for exemption in lieu of EMD (applicable for Vendors exempted for Submission of EMD as per Govt. of India directives) should be kept in separate envelope (superscripted with tender number & due date) along with covering letter and should reach us on or before the tender due date and time (ADDRESS: Manager (IMM), Purchase Department, HAL Management Academy, Doddanakundi Main Road, Marathalli Post, Bangalore – 560037) OR alternatively the sealed cover containing the only EMD / Certified copy of GOI's authority exemption in lieu of EMD should be dropped in the tender box kept at Security Gate of HMA) on or before the tender due date and time specified in tender. HAL will not be responsible for any transit/ postal delay or delay due to any other reasons in receipt of Original form of EMD. A copy of EMD Document/ certified copy of GOI's authority for exemption in lieu of EMD shall also be scanned and attached in PDF format with your technical bid, which has to be submitted online through e-procurement portal.

11(a) The offers not accompanied with requisite amount of EMD or EMD not submitted in the specified form shall be summarily rejected.

11(b) The EMD will not carry any interest for the period it is retained with HAL. The EMD shall be forfeited if a tenderer withdraws amends, impairs and / or derogates from tender within validity period.

11(c) Bidders exempted from submission of EMD as per Govt. Of India directives must submit certified copy of Govt. of India authority for such exemption in lieu of EMD.

11(d) The EMD shall be refunded to the unsuccessful bidder within 15 working days in various stages of disqualification of the bid i.e., tender open stage, pre-qualification/ technical evaluation stage and identification of L-1 stage.

11(e) EMD furnished by the successful Bidder will be appropriated for security deposit.

12 Security Deposit: The successful vendor, shall have to deposit 5% of the PO value of the order as Security Deposit (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) within 15 days of receipt of the purchase order, by demand draft in favour of 'HAL MANAGEMENT ACADEMY' payable at Bangalore. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of HAL.

12(a) In case, quotes received without indicating the break-up details of GST, ED etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security Deposit to be sought on the composite value (including taxes & duties).

12(b) In case the contract is not executed to the entire satisfaction of HAL the security deposit shall be forfeited, besides initiation of risk purchase action.

12(c) No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

12(d) On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor.

13 Performance Bank Guarantee: Vendor shall furnish a Performance Bank Guarantee as per HAL’s format (enclosed) for 10% of purchase order value (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) valid till 3 months after the end of the warranty period from a scheduled bank in India from the date of acceptance.

14 Delivery Period : The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option: a. To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the contractor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or) b. To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or) c. To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

15 Extension of Time: If an extension is desired by the supplier, then supplier shall apply for extension of time to HAL at least 15 days prior to the date of delivery without prejudice to the rights of HAL, then HAL may grant extension of time for any cause which HAL may deem proper and the decision of HAL in this respect to be final and binding and cannot be questioned in any manner whatsoever.

16 Vendor shall impart free training to HAL Personnel in the area of programming, operation, mechanical maintenance and electronic/electric maintenance at Vendor’s work and also during commissioning.

17 Where Plant and Machinery, requiring inspection and test after erection at site if the completed plant or any portion thereof before it is taken over, is defective or fail to fulfill the requirements of the contract, HAL shall give the contractor notice setting from details of such defects or failures and the contractor shall forthwith make the defective plant good to make it comply with the requirements of the contract. Should Vendor fail to do so within a reasonable time, then HAL may reject and replace at the cost of the contractor the whole or any portion of the plant and machinery, as per the requirements of the contract, all such replacement shall be carried out by HAL, within a reasonable time, at reasonable price and where reasonably possible, to the same particulars under competitive conditions.

18 Liquidated Damages: Vendor shall deliver, install, and handover the items within the time schedules mutually agreed as specified in the purchase order. In the event of any delay, HAL reserves the right to recover liquidated damages @0.5% per week of the value of the delayed part of the project subject to maximum of 10% for the duration of delay. HAL reserves the right to cancel the order without notice, if the supply is not completed in time and also reserves the right to seek alternatives and services from other sources at the risk and cost of vendor.

19 Exit Clause: Exit criteria: The contract/order may be terminated under the following circumstances:

19(a) In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with 15 days advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of 1 year.

19(b) HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Vendor, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by HAL’s Customer. c) The Vendor is declared bankrupt or becomes insolvent. d) It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent. e) As per decision of the Arbitration Tribunal. f) In case any part of the Order is subcontracted by the Vendor without prior permission of HAL. g) If the performance of the Vendor is not found satisfactory during the execution of work. In any of the above stated case, no claim of damage etc., by the Vendor will be allowed.

20 Indemnity: The successful bidder/Vendor shall defend, indemnify and hold HAL harmless from and against all actions, causes of action, liabilities, claims, suits, judgment, liens, awards, damages of any kind and nature whatsoever and expenses and costs of litigation to the extent such claims arise out of infringement of any IPR, patent, copyright, trademark or involve wrongful use of trade secret or confidential information or negligence attributable to the Vendor.

20(a) The successful vendor has to submit the indemnity bond for indemnifying HAL against all claims whatsoever from the workman and statutory agencies. This should be submitted after placement of order on a stamp paper of Rs.200/-.

21 Risk purchases: The Vendor will supply quality items as per approved sample and also the quantity intended by the concerned Division in full as per terms and conditions of respective orders. In case the Vendor fails to execute the order either in terms of quality or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the Vendor and any extra expenditure incurred due to this purchase is payable by the Vendor.

22 Warranty: Warranty shall be for a period as asked in the technical specifications part, after the goods have been taken over by HAL, the contractor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the contractor to replace or renew any defective portion of the goods the contractor shall make such replacement or renewal without any extra cost to HAL.

22(a) During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls within 1 day notice.

23 Vendor should ensure satisfactory supply of all the Items to the satisfaction of HAL within the agreed time schedule and arrange Receiving/Acceptance certificate from stores (HMA).

24 The Vendor should submit valid documentary proof of GST registration number and the details of Income Tax registration (PAN).

25 HAL reserves the right to verify / seek confirmation of all original documentary evidence submitted by vendors in support of above mentioned clauses of eligibility criteria. In case any information furnished by the vendor is found to be false / incorrect at any stage, the bid shall be summarily rejected and no correspondence on the same shall be entertained.

26 PAYMENT TERMS In the event of an order, 100% payment will be made within 30 days of completion of work (including supply, installation, commisioning & acceptance by HAL) by RTGS or any other latest Electronic Payment remittance mode.

26(a) No advance payment will be made by HAL.

27 TAXES AND DUTIES

27(a) The offer should clearly indicate and include all taxes and duties like Excise Duty, custom duty, Octroi / Entry tariff should clearly brought out for each of these with the applicable rates existing on the day of the quote. No increase in any taxes shall be payable. In case of change in Govt. statutory levies the same shall be considered for payment against proof of payment.

27(b) No payment towards Taxes & Duties not specified in the offer shall be applicable and shall not be payable by HAL. In case the taxes are not mentioned the rate will be considered as all inclusive of taxes.

28 Personnel engaged at HAL sites to carry out the work shall be considered employees of the Vendor. They should respect and follow local rules and regulation. Housing, transport, food etc. and safety at the sites, of Personnel engaged at HAL sites shall be the responsibility of vendor.

29 HAL reserves the right to verify / seek confirmation of all original documentary evidence submitted by vendors in support of above mentioned clauses of eligibility criteria. In case any information furnished by the vendor is found to be false / incorrect at any stage, the bid shall be summarily rejected and no correspondence on the same shall be entertained. Vendor has to upload their company details, GSTIN, PAN , Bank details along with the technical bid.

30 For default: In case of any default by seller, HAL shall be fully entitled to cancel the order without any financial implications on HAL.

31 HAL’s decision as regards acceptance/rejection of goods, in part or full, shall be final and binding on the parties. Such acceptance/ rejection shall not be unduly delayed and will not exceed 2 weeks in any case.

32 Bribes and Gifts Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive.

33 Immunity to Government of India It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this agreement.

34 Fall Clause The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Vendor shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

35 Settlement of Disputes and Arbitration Amicable Settlement: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. In case of technical disputes involving confidential matters, the issue shall be referred to a high level technical authority for each party, appointed for this purpose. Any dispute, which cannot be settled amicably as above within 60 days from the date on which either party informs the other in writing by a notice that such dispute, disagreement or question exists, shall be settled by Arbitration.

36 Arbitration: The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. In case if both Parties agree for an Arbitration Tribunal consisting of three Arbitrators, then out of three Arbitrators two Arbitrators shall be appointed by each party to the Contract and the so appointed two Arbitrators shall jointly appoint the third Arbitrator who shall be the Presiding officer. In the event of a vacancy caused in the office of the Arbitrator, the party/parties which/who nominated such Arbitrator shall be entitled to nominate another in the place of retiring/outgoing Arbitrator and the arbitration proceedings shall continue from the stage they were left by the retiring Arbitrator. The seat of Arbitration shall be at Bengaluru, India and the language of the Arbitration shall be English. The award of the Arbitration shall be final and binding between the parties to this Agreement. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally between the Parties, unless otherwise awarded by the Arbitration Tribunal. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of other party.

36(a) Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

36(b) The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed.

36 ( c) Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings.

37 Jurisdiction and Governing/Applicable laws: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

38 It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party.

39 Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract/PO.

40 Any amendment to Contract/ Purchase Order would be enforceable only if made in writing and duly signed by authorized representatives of both the parties hereto.

41 The order will be governed by HAL’s terms & conditions only as indicated in this RFQ. Hence any counter terms and conditions of vendor will not be acceptable. In case any vendor intends to offer any of his own terms, the same should be incorporated as deviation to HAL’s respective terms and acceptance / rejection of counter terms is at the discretion of HAL.

HINDUSTAN AERONAUTICS LIMITED HAL MANAGEMENT ACADEMY, Marathalli Post, Bangalore-560037

Tender Due date :

NAME OF THE supplier

ADDRESS OF THE supplier

CONTACT PERSON AND CONTACT NO

HINDUSTAN AERONAUTICS LIMITED HAL MANAGEMENT ACADEMY, Marathalli Post, Bangalore-560037

Tender Ref: HMA/IMM/LED-VW/2024

NAME OF THE BIDDER

ADDRESS OF THE BIDDER

CONTACT PERSON AND CONTACT NO

Kindly fill the following-

Sl. No. Description Qty (Numbers) UNIT RATE (Excluding GST) (INR) TOTAL FOR FULL QTY (Excluding GST) (INR) GST % TOTAL FOR FULL QTY (INCLUDING GST) (INR)

Sl. No Requirement Details

A Supply, Installation and Integration of LED Video Wall with existing Audio/Video system for HMA Auditorium as per specification in annexure-I

1 Supply of Active LED Video Wall including 10% of spare LED modules and integration with existing Audio setup as per specifications (3PP LED Modules, Size: 24.2ft x 14.2ft with cabinets) 1

2 Supply of Videowall controller as per specifications 1

3 Supply of Camera PTZ-30x Optical with remote control for online meetings should be integrated with exisitng audio as per specifications 2

4 Supply of switcher 16 x 16 Modular Matrix Switch as per specifications 1

5 Supply of Preview Monitor 32 inch for online meetings camera view as per specifications 1

6 Video Capture card for camera as per specifications 1

7 TX/RX Device-Input HDMI & HDMI Output, with 100 Mtrs Support 2

8 XLRI Cable, 5 Mtrs 2

9 HDMI Cable, 5 Mtrs 3

10 USB 2.0 Cable, 15 Mtrs (Female to Male) 1

11 USB 3.0 Cable, 15 Mtrs (Female to Male) 1

12 Power Cable, 3 Phase 1

13 D-Link UTP CAT6 Cable (305 Mtr) 3

14 Installation, Commissioning and Testing charges with suitable devices required for collaborating with existing Audio and Mics setup for conducting Online Meetings including dismantling charges for removal of unusable audio video devices in the auditorium as per scope of work. All devices like codec, DSP audio devices, Converters, Connectors, Adapters and other cables if any to be included. 1

15 Warranty charges for 2nd and 3rd years 1

TOTAL FOR FULL QTY (INCLUDING GST) (in numerals)

TOTAL FOR FULL QTY (INCLUDING GST) (in words)

NOTE : 1. Prices should be quoted in Indian rupees (INR) ONLY. 2.Taxes should be mentioned clearly. The total price quoted shall be inclusive of all applicable statutory levies and taxes. 3. The prices quoted above should be for the technical specifications and requirements mentioned in the technical bid. 4. The PO will be placed on package basis. Determination of commercially acceptable offer will be done based on the L-1 basis i.e the lowest technically acceptable offer. 5. The quoted price will remain fixed till the completion of work in all aspects. No change whatsoever will be entertained at later stages.

Payment terms: 1) NO Advance payment will be made by HAL. 2) Payment will be made through ECS/RTGS/NEFT only. 3) Payment will made within 30 days of submission of invoice after acceptance of the system.