Hiring of New Vehicle For Hydraulic Elevated Platform With FRP Bucket Tower Ladder (Bolero Pickup As Per Technical Specification) for 2+3+2 Year Basis 24 Hours With Diesel/Petrol & Driver to Attend Fedder Fault & Maint. & checking Works under Rural-2 S/dn Under Wankaner Division. (PR No. 850578)

The rates chargeable will be as per price ‘schedule-A ‘attached.

(a) Rates for traveling minimum 3000 KMS per month will be Rs. 1,15,475.00 per

(b) Charges for traveling in excess of minimum 3000 Kms. thereafter will be Rs. 10.10 per Km.

The rates offered are subject to price variation as mentioned separately in clause

Bills should be prepared in duplicate at the end of month and submitted the same to The

Executive Engineer, Division Office, Wankaner for necessary processing. The bills should be

accompanied with copy of abstract of LOG BOOK duly signed by the Deputy Engineer, Rural-2

Sub-Division Office or PGVCL's officer in-charge.

The bills will be paid subject to submission of advance receipt within a period of 30 days of

receipt of the bills.

3.0 TYPE/CONDITION OF VEHICLES:

3.1 The Vehicle proposed to be deployed for PGVCL use, conditions of Vehicle. RTO permit

INSURANCE papers and other requisite documents shall be periodically inspected / verified by

user’s department officer authorized by PGVCL. The vehicle which is proposed for the taxi use. It

must be purely registered in the RTO Office i.e.

(i) In taxi quota registration.

(ii) No private registration numbers vehicle is allowed in PGVCL.

(iii) Vehicle which is provided by the owner MUST BE insured, comprehensive risk policy,

including all occupants risk by insurance policy.

(iv) Vehicle Owner must have to provide,

(a) One certified Xerox copy of R.C. BOOK. (b) Insurance policy.

(c) Driver’s License (d) PAN Card Copy

(d) P F Document Copy

Which is covered, comprehensive risk and occupant risk and certified Xerox copy be kept in the

custody of the vehicle driver.

(iv) Before starting journey, Vehicle driver must be in the position to have Log Book and it must

be filled up by the vehicle USERS OFFICERS by mentioning opening and closing KM of the

(vi) LOG BOOK of the vehicle is also to be filled up day to day by the users/officers mentioning

the place visited by him along with the duration of journey Kms. traveled and get it duly

3.2 The vehicle proposed to be deployed shall be inspected by PGVCL's authorized representative at any

time during current of contract and/ any defect. If noticed shall be rectified by the contractor

immediately. PGVCL shall have a right to reject any vehicle if condition of vehicle is not

The Contractor should employ well behaved drivers having valid permanent license for driving

Vehicle. This shall be subjected to scrutiny and checks by the OFFICER IN CHARGE handling the

execution of the contract from time to time. If any legal liability occurs on account of any lapse in

this regards, the same will be to contractors account.

The drivers should behave courteously and respectfully with traveling officers. They should be free

from habits of drinking intoxicant liquors. No allowance shall be payable by the PGVCL to the

5.1 If the Vehicle does not report for full day a penalty equivalent to proportionate hire charges will be

levied and no hire charge will be paid for -this particular day. Normally Vehicle must be report on

fixed given time.

5.2 In case of breakdown of any vehicles, for in case of a vehicle is not acceptable to PGVCL under

clause No.4.2 above the contractor will immediately replace the same by good vehicle within

shortest time say within 2 hours only, Failure to replace the vehicle will entitle PGVCL to impose

penalty not exceeding the daily hiring charges and no payment will be made to the contractor for

the vehicle which is under breakdown or vehicle which has not been accepted by PGVCL.

5.3 In case, if you fail to provide the vehicle requisitioned, PGVCL authorities reserves the right to hire

vehicle as may be required for the time being from open market at the risk and cost of contractor

and the difference in amount will be deducted from the monthly bill payable to the contractor.

6.0 FUEL PRICE ESCALATION:

1. Formula for considering price variation – No price variation will be payable on cost of Oil/ tyres,

Tubes etc. Only change in price of fuel will be adjustable. Base price of fuel i.e. Diesel Rs. 91.95 per

liter and Petrol Rs. 94.22 per liter and actual price of fuel of Government’s PSU i.e. IOCL, BPCL,

HPCL on 1st day of month is to be considered for price variation calculation. This basic fuel price shall

be indicated in the offer. In Case of increase / decrease in price of fuel from basic price (i.e. Diesel Rs.

91.95 per liter or Petrol Rs. 94.22 per liter), per Km payable price shall go up / down by 8 % of

amount of difference. This will be applicable to the actual Km traveled during the month.

Price base Escalation effects both side either increase or decrease paid or Recover.

Price base rate of fuel as shown in purchase order.

7.0 ACCIDENT LIABILITY:

7.1 The contractor shall at all-time indemnity and keep indemnified PGVCL and its officers, servants

and agents against all third party claims, whatsoever (including but not limited to) property

losses/damages, personal accident, injury or death of persons of any sub-contractor, and/or

servants or agents of the contractor and/or of PGVCL damage to property of PGVCL arising out of

the user of the hired vehicles. The Contractor shall at his own cost and initiative at all times till the

successful completion of the contract period, maintain comprehensive insurance policies in

respect of all insurable liabilities, under Motor Vehicle Act, workmen's compensation Act, Personal

injuries Act, Emergency Risk Insurance Act, approved by Secretary PGVCL and such policies shall

be of the amount and limits as may be specified by Secretary, PGVCL.

7.2 It is to be clearly understood that the PGVCL shall have no private with the staff employed by the

contractor for the operation for the contract, viz. Drivers, cleaners, conductors etc. The contractor

shall be their principal employer for all purpose. If due to any reason whatsoever, the PGVCL is,

made liable to make any payment, the amount so paid shall be payable by the contractor to

PGVCL an all such payments shall be recovered by PGVCL from the dues payable to the contractor

and/or from the security deposit of the contractor. Balance amount if any is still payable by

contractor it has to be paid immediately to PGVCL.

PGVCL will have no private in any manner with the driver or any other member of the contractor.

They will be the contractor's employees.

7.3 You shall have to enter into an agreement with the PGVCL which should be executed on a non-

judicial stamp paper valued at Rs.300/- and you have to submit indemnity Bond on Stamp paper

7.4 All the general terms and conditions contained in the PGVCL's booklet of contracts for works, not

specifically brought out herein above in these terms and conditions shall be applicable to the

proposed contract.

7.5 JURISDICTION:

All disputes will be subject to Wankaner Jurisdiction only.

7.6 PARKING CHARGES:

The parking charges at the Railway Station and at the Air Port for the Vehicle when utilized by an

officer dept. For official purpose, will be admissible for reimbursement to contractor on produce

proof of payment. Toll tax charges will be reimbursement to contractor.

8.0 DEFINATION OF HOURS. DAY AND MONTH:

i) 'Hours' means an hour of 60 minutes for the purpose of charges fraction of an hour up to

minutes will not be taken into account and more than 30 minutes will be reckoned as full one

ii) 'Day' means a calendar day starting from 00:00 hours to 24:00 hours.

iii) 'Month' means a calendar month with 30/31 working day as the case may be. However, if

contract starts, say from fifth of a calendar month, a month’s period will be up to and

inclusive of FOURTH of the next month.

9.0 COMPUTATION OF KILOMETERS:

The starting and closing Kilometers will be admissible from the point of starting and closing of

journey. This can either be the Wankaner or the residence of the traveling officer, as the case may

be. No additional mileage will be allowed for to and fro journeys from the headquarters of the

vehicle owner to and from any of the above mentioned places.

No price variation will be admissible on any other account whatsoever either the inputs of the

vehicles or labor index.

10.0 MAINTAIN OF LOG BOOK:

The contractor will be required to maintain Log Book as per the standard format which will record

the journeys performed by the PGVCL's officers. The cost of printing and maintaining the log

books will be to the contractor's Account. The log book when closed should be handed over to the

PGVCL for its record.

11.0 MAINTAIN OF SPEEDOMETER:

The Speedo meter recording the kilometers run by the vehicle should always be maintained in

working condition. If at any time the speedometer goes out of order, then the kilometers traveled

will be admissible according to P.W.D. Kilometers till the speedometer is brought back into

working condition. No average shall be admissible based on the earlier journeys to the same

12.0 TERMINATION OF CONTRACT:

In case of breach of any of the terms of the contract, PGVCL without prejudice to any other right in

law or under the contract, may cancel the work order and terminate the contract. On such

termination, PGVCL shall be free, to hire taxis from any other sources and in such an eventuality if

any extra expenditure is incurred, that amount shall be recovered from the contractor.

13.0 GENERAL CONDITIONS:

13.1 Drivers, who are provided by the contractors MUST BE fully conversant with the route over Gujarat

State and he must be having valid driving license with them.

13.2 When day to day, vehicle reports for its duty on specific time given by PGVCL at that time driver

must be fully equipped i.e. including required money to keep the vehicle running in full condition.

He should not demand money from the officers, traveling for drawing diesel/Petrol, repairing the

vehicle on road etc. If such case of demand of money will come to our notice, a serious view will

13.3 As and when the driver report with the vehicles, it should be duly topped up with fuel, oil, lubricants

etc. And no extra time will be allowed for such work after the report on duty.

(a) If the vehicle sent by the contractor is not as per the specification, charges will not be paid though

the vehicle is used because of emergency.

(b) The vehicle shall have to be properly insured so as to cover the risk of the LIVES OF THE OFFICERS

AND STAFF OF THE PGVCL traveling by the same.

14.1 PGVCL reserves the right to retain any/all vehicles' beyond scheduled time.

14.2 PGVCL also reserves the right to split up the work between two or more parties.

14.3 All vehicles hired will display boldly in paint the words ON PGVCL DUTY for vehicles hired on

monthly basis. Sticker can be used for casual hired vehicle.

14.4 The vehicle will have to be supplied by the contractor round the clock for all time for all week days.

There will be no Holiday. However, Contractor can adjust with Engr. In charge for all time off for

maintenance of the vehicle.

Executive Engineer,

PGVCL, Division Office

I have read and understand the above instructions as well as the important

instructions for filling the tender and it will bind me.

Name of Contractor:

Contractor's Mobile No.:

Contractor's signature.: