Supply of various size Rain suits for employees of various sub-stations under Palanpur circle

Name of work: Supply of various size Rain suits for employees of various sub-stations under Palanpur

To create environment where Business confidence is built though best business practices and is fostered in an

atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of

society the nation.

GETCO COMMITEMNT PARTY’S COMMITEMENT

 To maintain the highest ethical standards in  Not to bring pressure recommendations outside

business and professional GETCO to influence its decision.

 Ensure maximum transparency to the satisfaction of  Not to use intimidation, threat, inducement or

stakeholders. pressure of any kind on GETCO or any of its

employees under any circumstances.

 To ensure to fulfil the terms of agreement / contract  To be prompt and reasonable in fulfilling the

and to consider objectively the viewpoint of parties. contract, agreement, legal obligations.

 To ensure regular and timely release of 9payment  To provide goods and / or services timely as per

on due dates for work done. agreed quality and specifications at minimum cost of

 To ensure that no improper demand is made by  To abide by the general discipline to be maintained

employees or by anyone on our behalf. in our dealings.

 To give maximum possible assistance to all the  To be true and honest in furnishing information

Vendors / Suppliers / Service provider and other to including payment to agents / sub-agent.

enable them to complete the contract in time.

 To provide all information to suppliers / contractors  Not to divulge any information, business details

relating to contract / Job which facilitate him to available during the course of business relationship

complete the contract / job successfully in time to others without the written consent of GETCO.

 To ensure minimum hurdles to Vendors / suppliers /  Not to enter into carter / syndicate / understanding

contractors in complete of agreement / contract / whether formal / non formal so as to influence the

work order. price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Signature of Bidder Company’s Round Seal

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

TENDER NOTICE No: PTC/ET/50/2026

Superintending Engineer, Palanpur invites “On line Tenders” (e-tendering) for the Supply of

various size Rain suits for employees of various sub-stations under Palanpur circle from

registered Contractors. Bidders should fulfil the all the qualification criteria. Otherwise their bids

will not be considered & price bid will not be opened. All the bidders should have valid e-tender

vender registration. Tender Papers & Specifications may be down loaded from Web

site https://tender.nprocure.com For view, down load and on line submission) and

GUVNL / GETCO web sites www.gseb.com & www.getcogujarat.com (For view & download

“NO PHYSICAL SUBMISSION TO BE DONE OF ANY OF THE TENDER

Estimated Time Tender E.M.D.

Sr. Name of Work Cost Rs. Limit Fee Rs. Rs.

PTC/ Supply of various size Rain suits for 12,44,510.00 60 Days Rs 1000+ Rs

CM1/ employees of various sub-stations 18% GST 180 Rs

n 28 under Palanpur circle = 1180 Rs.

On line (E-tendering) tender/ offer submission last date Dt As per N Code

up to 16.00 hours only (This is mandatory)

Date of opening of on – line b i d opening at 16.01 Dt As per N Code

2 Hours.(If Possible)

3 Tentative Date of on – line opening of Price bid Shall be intimated separately.

1. Bidder has to upload scanned copies of original (Notarized / self-attested copies of

original – as specified in tender document) documents with bid and no physical documents

to be submitted by bidder except Tender fee, EMD. All the online Annexures and price bid,

other tender documents must be submitted/attached online only.

2. Bidders have to submit Technical bid as well as Price bid in electric format only on above

mentioned website till the date and time shown above. However, of anywhere in tender

documents submission of other than this document physical submission mentioned to be

3. The EMD amount should be paid by only RTGS/NEFT/on line. In case of payment through

RTGS/NEFT bidder has to mail following details to [email protected],

Signature of Bidder Company’s Round Seal

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

[email protected] & [email protected]. The transection slip of

payment made by RTGS/NEFT is to be uploaded in N procure with tender documents.

Sr No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

Bidder has to provide all above details by email on the same date of payment so that

receipt can be generated.

4. GETCO beneficiary Bank Details as under

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S Campus,

5 Address of Office Abu Highway,

6 IFSC Code BARB0PALANP (Fifth Digit is zero)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

5. In case short submission of documents with bid and / or clarification if any required from the bidder,

the required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from)

remain legible and should not be password protected.

7. All the relevant scanned documents as per requirement of the tender are to be upload through

online only on n procure portal including Tender fee, EMD and attested Integrity Pact. (All tender

documents including Price bid are not to be submitted with the physical documents).

8. Tender will be evaluated on Data / Details / Documents of the online offer only.

9. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in

scheduled time.

10. The bidders are required to fill up all the online annexure / forms. This is intended for transparency

and speedy evaluation of the bids. Instead of simply confirming / attached in bid, the Bidder shall fill

Signature of Bidder Company’s Round Seal

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

in the particulars against appropriate place in respect of each line appearing in each online annexure.

Wherever required, bidder shall invariably have to upload supporting authentic documents in the

(In the absence of required details in the online annexure, the owner has every right to evaluate the

bids accordingly and bidder cannot raise any objection against any point during evaluation.)

11. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc

12. The Earnest Money Deposit and tender fee will be accepted only by Online/RTGS/NEFT. EMD

and Tender Fee NEFT/RTGS/Online with different purchaser or agency shall not be accepted.

Tender without EMD and tender fee shall be rejected.

13. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without assigning

any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to:

The S u p e r i n t en d i n g E ng in e er ( TR),

Gujarat E n e r g y Tr a n sm i ss i on C o r p o r at i o n

Limited, Circle Office, Aroma Circle,

Palanpur, - 385

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR)

GETCO, Palanpur

To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded from “Adobe”

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or

if training required for participating in online tender, they can contact the following office:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Signature of Bidder Company’s Round Seal

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Technical Qualification requirement

(List of documents to be submitted with technical Bid)

1. The bidder shall be Original Equipment Manufacturer (OEM) or Authorized Distributor/ Dealer/

Trader of OEM. Authorized from OEM must be required for Distributor/ Dealer/ Trader.

2. It is desired that supplier should supply material having same technical specification as

mentioned in GTP. However, GETCO reserved right accept or not to accept supplier who will

match the other technical parameter but do not match the physical dimension as asked.

3. Experience: Agency should produce evidence of having experience in executing Similar nature

of Supply of material with minimum quantity half of the tender quantity within last Five year

preferably with photo copy of orders secured from GETCO/Central/State Govt/Railway/Semi-

Govt with satisfactorily working certificate/ performance certificate from respective

4. Catalogue: Bidder shall have to submit attested copy of Manufacturer’s catalogue showing

Technical parameters mentioned in Technical Specification with Guarantee/warrantee,

Drawings, Specifications etc. with technical bid.

5. Sample: Sample of material on returnable basis with OEM Catalogue mentioning all

Technical Specifications & Dimensions should be submitted after technical bid

evolution. Inferior samples or short of documents will be disqualified & price bid will

not be opened. Bidder has to arrange for the collection of sample.

Financial Qualification requirement:

1. Payment of Tender fee and EMD. (by Online mode only)

2. Copy of PAN card.

3. Copy of GST Registration No.

4. Last three years IT return/Balance Sheet & P & F statement

5. Details of Partners/Directors of the Firm/Company. Partnership deed & Power of Attorney if

6. Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum

20% of the estimated cost shown in the tender

1. Successful bidder has to submit necessary drawings for approval before manufacturing/

2. Tenderer should submit necessary documentary proof in support of all above mentioned

3. Part tender for supply of any individual item is not allowed. Tender Authority decision regarding

issue purchase order Item wise or whole quantity will be bind to all agency.

4. Above technical criteria are for technical scrutiny after opening the technical bid. However, the

GETCO reserves the right to award the work to one or more bidders, considering their technical

and financial capacity OR to reject any or all tenders or accept any tender without assigning

any reason thereof.

5. In case GETCO does not get exact specification, has reserved right to accept best suitable

specification for acceptance.

Signature of Bidder Company’s Round Seal

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

TECHNICAL SPECIFICATION

(To be filled in by the Tendered and shall be enclosed with Technical Bid)

Supply of Rain Suit as per specification

Sr. Particular GETCO Specification Specification Offered

Make, Model/Brand of Rain Coat

Reputed make meets as per

1 (Only standard brand will be Specification with Test

2 Material of rain Coat First grade Nylon only

3 Jacket-Front & Back Part Combined Front & Back Part

4 Jacket-Pocket Hanging Cross Pocket

5 Sleeve Baggies Style

6 Zipper Jacket Polymeric Non Rusted

7 Zipper Cover Extra Cover on zipper

8 Snap Fastener-Jacket Black Non Rusted Metallic

9 Bottom Adjustable-Jacket Pulling Type Cord with Lock

10 Wrist Adjustable Strip with Velcro

11 Hood Adjustable Tying Cord with Lock

12 Trouser-waist Adjustable Full Round Elastic Type

13 Trouser-Bottom Adjustable Hook & Lock Type

Thickness in mm (fabric) IS 7702-

Weight of basic fabric / Sq. Mtr. in

15 50 to 60 GSM

GSM as per IS 7016 (Part - I)

Signature of Bidder Company’s Round Seal

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Weight of coated fabric / Sq. Mtr.

in GSM as per IS 7016 (Part - I)

Tear Strength as per IS 7016 (Part At Wrap 1.5 KGF (min.)

- III) / 1975 Method – A1 At Weft 1.5 KGF (min.)

Breaking Strength as per IS 7016 At Wrap Average 60 KGF

(Part - II) / 1981 At Weft Average 40 KGF

Water Proof Ness at 60 CM Water

Water Proof Ness at Joints of No Leak at 60 CM water

Garment (At Tapped Portion) column

Identification of fabrics as per IS

Reflective Tape at Back in 2”

22 Reflective Tape width & company logo on

reflective tape

23 Marking Provide “GETCO” logo

Eco friendly skin compatible

24 Coating Material

All joints should be tapped

from inside with Heat seal,

transparent on all stitched

Blue, Black or Navy blue

(Mention availability)

(1) Tear Strength (Wrap &

List of Tests are to be carried out Weft), (2) Breaking Strength

at IRMRA, Thane (Indian Rubber (Wrap & Weft), (3) Weight of

Manufacturers Research Institute) basic & coated fabric, (4)

27 / ATIRA (Ahmedabad) OR any Resistance to Heat (Sample

other NABL approved lab as per should pass the Oven

relevant IS / Specification on Method of testing as per IS

tender sample. 7016 (Part - VIII) / 1975), (5)

Water Proof-ness, (6)

Identification of fabrics.

Signature of Bidder Company’s Round Seal

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

However, GETCO reserves

right to carry out any other

test/s as per relevant

IS/Specification on tender

The Packing Cover of each

Raincoat should be of same

28 Packing Cover fabric material in the form of

Pouch with Zip & Sticker of

29 Guarantee One Year

Signature of Bidder Company’s Round Seal

COMMERCIAL TERMS AND CONDITIONS

1. The tenderers should thoroughly read all the following clauses before submitting their tender.

The original copy of the Commercial terms and conditions duly signed, stamped with company’s

seal must be submitted along with the bid. (Only online submission)

2. TENDER SPECIFICATIONS:

All technical specification should be ISS/ISI/BIS. Specification framed out by the Corporation shall

be separately brought out in the tender documents. Relevant certified Documents required for

satisfaction as per QR (Qualification requirement) must be attached in tender. No deviation in

specification shall be allowed and Corporation’s decision shall be final. The technical scrutiny

committee of the Corporation shall evaluate the techno-commercial view of the tender. Tender

should be in two bids.

a) Techno – Commercial Bid and

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored

out rightly. The price bid of those who are techno-commercially qualified shall be opened. After

technical bid is opened, for modification, if any, all shall be given equal chance.

3. PRICE EVALUATION:

No price preference shall be given on any account. All Tenders shall be evaluated on firm Price

End Cost with GST and Cess as applicable basis unless otherwise mentioned in the Tender

If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall be done

accordingly. For the same, the Bidders have to give the detailed breakup of the End Cost.

Negotiation and Price matching: -

If the Company feels that there is lack of serious competition, or any other valid reasons, the

Company may negotiate with the L-1 New and lowest Regular Categories.

If more than one firm is to be considered for placement of order, then New Supplier has to match

price with L-1 Supplier and Regular Supplier has to match with L-1 Regular Supplier, as the case

may be, who is technically acceptable.

The firm, who has submitted their consent for price matching with Regular/ New L-1 bidder, as the

case may be, for allotted quantity shall only be considered for placement of order. The consent for

price matching with reduction in quantity shall not be considered for placement of order.

If an order is under execution by a Firm placed by the Company and in the meanwhile Tender is

invited for the same item by same Company or by other Company on behalf of them, and the rates

received/ negotiated in this subsequent Tender from same Firm are lower than the rates at which

the current order is placed, then the lower rates shall apply for the balance quantity of the order

under execution, subject to the condition that the technical specifications remain unchanged and

the delivery schedule of the order is already completed.

4. The estimated cost of tender items is notified in the tender notice. Tenderer has to pay EMD

@1% of the cost of all their quoted Items.

5. Tender fee (Non-refundable) as notified in the tender notice should invariably be paid

Signature of Tenderer Company’s Round Seal

by way of NEFT/RTGS/online as per bank details mentioned in Tender notice herewith,

otherwise offer will be ignored out rightly. Indian Postal Orders (IPO’s), Demand Draft & Cheque

are not acceptable. Tender fee/EMD Online transaction receipt must be kept online; otherwise

suppliers offer is liable to be rejected.

Both the bids technical and price bid (On line) should be submitted simultaneously along with EMD

so as to submit online not later than 16.00 P.M. on due Date as specified in the tender notice

through Online (E-tender) only. Please note, that any bid, technical or price bid and Telegraphic

or short offers / bids received after the due date and time will not be accepted and the offer will be

ignored out rightly. NO LATE TENDER/ DELYAED TENDER SHALL BE CONSIDERED.

The sample/s as per requirement of the tendered technical specification/Schedule-A of tender

must be submitted during working day only and not later than 18.00 hrs. of date of physical

submission of bid/documents to the following address only. The bid shall be rejected out rightly, if

sample/s is/are not submitted in schedule time of tender. For above tender Sample will be asked

separately if required.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. Division offices Palanpur,

Deesa, Deodar, Tharad, Kansari & Thavar) under Palanpur Tr. Circle.

However, the Tenderer should indicate in the Schedule– “B” (i.e. Price Bid), the break-up of Total

Unit F.O.R. Destination Price and Total Unit End Cost with GST and Cess as applicable stating

the Unit Ex-works price, freight, packing & forwarding charges, Insurance Charges, GST and Cess

as applicable separately in price bid, which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate (i.e. price)

mentioned in the price bid shall be final and any additional GST will have to be borne by the

tenderer himself. In no case additional amount towards GST or otherwise will be paid / reimbursed

to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier

/ Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN/SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option

to take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation

of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B).

The price bid submitted in physical mode shall not be considered.

The Tenderer should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends

to supply the goods / services, meaning thereby the bidder has to supply the goods / services from

the relevant declared / registered place of supply only.

8. EARNEST MONEY DEPOSIT:

Signature of Tenderer Company’s Round Seal

All the Bidders will be required to pay Tender Fees with applicable GST as mentioned in the Tender document

either by cash (up to Rs 10,000/- Only) at office address specified in tender documents or by RTGS/ NET/online

E.M.D. at the rate of 1% of the value of the items offered is payable only by NEFT/RTGS as per

bank details mentioned in Tender notice herewith. Cheque/DD are not acceptable.

CORPORATE GUARANTEES NOT ACCEPTABLE.

Small Scale Industries will, however, be considered for exemption from payment of EMD subject

to furnishing of the authenticated notary certified copy of the certificate of Registration with Small

Scale Industries. The SSI certificate should indicate the manufacture of items offered under this

tender. Provisional SSI Registration Certificates are NOT allowed.

• The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from payment

of EMD on submission of duly notarized copies of their SSI (SSI/ MSME Part-II/ Udhyog

Aadhar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates in EMD Cover.

• The Certificates should indicate the manufacture of items offered. In case of Udhyog Aadhar

Memorandum, it should indicate the manufacture of related group of item.

• The MSME firms has to submit valid duly notarized copies of SSI/ MSME Part-II/ Udhyog

Aadhar Memorandum) or CSPO / NSIC / DGS&D Registration Certificates in EMD Cover to

avail benefit of MSME unit for EMD payment. The documents required for MSME is mediatory

to avail benefit of MSME unit.

No Interest will be allowed against payment of E.M.D.

9. Technical Bid:

Technical Bid contains following certified Documents with clear tag marking & Indication:

a) Documents towards payment of Earnest Money Deposit (EMD) & Tender Fee may please be

kept in online form only. The EMD will be checked first, and if the documents towards payment of

EMD are found OK then only Technical Bid will be opened which may please be noted.

Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further correspondence in this regard and no

reference will also be made.

b) List of Orders executed (including supplies made to GEB/GECTO) for the tendered items.

c) Vendor Registration Certificate if tenderer is a new entrant to Corporation / GEB, Clause No.2

(commercial terms and conditions) of this tender document will be applicable for Vendor

EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer

and (ii) the Tenderer fails to furnish / deposit the security deposit as per below clause no.12.

The EMD will be return promptly to the unsuccessful tenderers. The EMD will be return to the

successful Tenderer he furnishes the security deposit for performance and duly enters to the

Signature of Tenderer Company’s Round Seal

10. SECURITY DEPOSIT: (Security Deposit should be paid within 15 (Fifteen ) days

After receipt of Letter of intent).

The successful tenderers will be required to pay an amount equivalent to 10% of the value of the

order as a Security Deposit for satisfactory execution of the contract. Such Security Deposit will

be payable either in form of DD of Scheduled / Nationalized Banks in favor of GUJARAT ENERGY

TRANSMISSION CORPORATION LIMITED Payable at PALANPUR or in form of Bank Guarantee

as per format attached at last with Annexures or by NEFT/RTGS as per bank details mentioned

in Tender notice herewith. The security deposit will be refund after completion of guarantee

period of one (1) years for supply of material.

If the full Security Deposit amount is not paid within 15(Fifteen ) days after the receipt of the order,

then its EMD will be forfeited and tenderer may be disqualifying for future work of GETCO.

11. VALIDITY OF THE OFFER:

The offer will have to be kept valid for a period of 180 days from the date of opening of technical

bids. In case of finalization of the tender is likely to be delayed, the tenderer’s will be asked to

extend the same without change in the prices or any terms and conditions of the offer. If any

change is made, original or during the extended validity period, the offer will be liable for outright

rejection without entering into further correspondence in this regard and no reference will also be

12. RAILWAY RECEIPT (R.R.) / TRUCK RECEIPT (T.R.):

All goods should be dispatched on F.O.R. basis to the destination and the R.R./T.R should be

forwarded directly to the consignee by registered R.P.A.D. and not through any Bank or the

Corporation’s Office at Palanpur. It should be immediately intimated to concerned store officer on

dispatch of the stores, as otherwise demurrage charges if any paid by the consignee will be

deducted from supplier’s bill. It is essential that packing notes and prices invoices should be

furnished to the consignees in respect of every consignment with a copy to this office. A clear

R.R./T.R. should be obtained from the Railway authorities / Transport Authorities without any

ambiguity, otherwise the supplier will be held responsible for any damages / hostage claim

rejected by the Authorities for want of a clear R.R./T.R.

Materials may be dispatched by any convenient mode of transport and up to Corporation’s stores

i.e. F.O.R. Destination Divisions under Palanpur Tr. Circle.

12.A) E-Way Bill:-

Party shall have send goods along with E- Way Bill if applicable as per rule. Copy of E Way

bill if applicable is required to be submitted to circle office, Palanpur along with goods.

13. PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The stores should be strongly and

adequately packed to ensure safe arrival at destination. The materials dispatched from overseas

by Air / Shipping should be packed in such a way that it can withstand rough handling and possible

corrosion due to exposure to salt laden atmosphere, salt spray or open storage. All packing must

be clearly marked with order Number and consignee’s name and address.

14. TRANSIT INSURANCE:

All the materials will be required to be supplied up to Destination against all transit risks, such as

damage, loss, theft, fire, etc. The insurance period shall cover 30 days after the date of receipt of

materials at site in order to enable the Corporation to check up stores fully. The suppliers will be

responsible for free replacement of such stores components as may be reported by the consignee

Signature of Tenderer Company’s Round Seal

which have been received short, damaged or broken within 30 days. The cost of damaged,

defective stores materials will however be deducted from the bills of the suppliers and will be

refunded only after replacement thereof. It will be the responsibility of the supplier to lodge claim

against the insurance on receiving necessary advice from the consignee.

15. ACCEPTANCE OF STORES:

All or any stores and materials to be supplied at F.O.R. Destination (Palanpur, Deesa, Deodar,

Tharad, Thavar, Kansari), against this contract will be subject to their acceptance by the consignee

or any other Officer deputed by the Corporation for this purpose. The Corporation will be at liberty

to reject whole lot without assigning any reasons and the decision of the Officer concerned will be

considered as final. The tentative quantities for division vise requirement is shown in Schedule-A.

It can be change at the time of actual order/dispatch instruction.

16. GOODS AND SERVICE TAX (GST:

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a

given taxable goods and/or services within the original contractual delivery period. The amount and% of

GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable

Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without COMPANY making any specific Claim, for the same, either

from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when

the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in

the price bid shall be final and any additional GST will have to be borne by the tenderer. In no

case additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor.

Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted

for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload

Signature of Tenderer Company’s Round Seal

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to time.

18. UNLOADING: Unless and otherwise specified in the detailed purchase order, unloading of the

materials shall be arranged by Tenderer.

19. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties

including GST and Cess as applicable or in the event of introduction of new tax/Cess or cessation

of existing tax/Cess subsequent to suppliers offer if it takes place within the original contractual

delivery date will be to COMPANY’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual delivery date, the advantage

will have to be passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

20. PAYMENT TERMS:

Payment shall be made by corporation, either directly to you or to suppliers Banker for the

materials supplied as per corporation standard payment terms and conditions i.e. 80% of Ex-Work

price including 100% of F&I, GST and Cess as applicable, from the date of receipt of material [as

mentioned in Truck Receipt Certificate (TRC)]within 30 (Thirty) days on verifying required

documents as per A/T conditions and balance 20% of Ex-Works within 45 days (Forty Five) on

receipt of Store Receipt (S.R.) Note from the consignee.

Payment shall be made by the Concern Executive Engineer (TR) Division office as per Dispatch

Instruction by this office within sixty days on receipt of material.

21. REPEAT/ADDITIONAL ORDERS:

The Corporation reserves the right to place repeat orders / additional orders on the successful

tenderer’s up to 50% of the original quantity of the A/T at the same prices terms and conditions

stipulated in the original contract and within 6 months after completion of the delivery period. In

special circumstances the Corporation will reserve the right to place repeat order / additional order

up to 100% quantity mutually agreed upon.

22. DELIVERY SCHEDULE OF THE CORPORATION:

Delivery of materials is desired as under:

a) Submission of sample/Drawing. With technical Bid

b) Approval of Sample/Drawing. No separate commencement period will be given.

c) Commencement of supply As per the details Shown in Schedule– “A” of the

d) Completion of Supply relevant Tender

Supplier is liable to get the drawings / Sample approved within the commencement period.

Supplier should indicate deviation in delivery period if any. The delivery period will be reckoned

after four days for Gujarat based firms and seven days for out state firms from the date of dispatch

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of the order. All necessary formalities are to be completed within the commencement period

instead of vague period. If specific period is not quoted, the delivery period, best suitable to the

Corporation will be considered and in such case, no subsequent complaint will be entertained.

The delivery Schedule proposed by Corporation is considering the full quantity of the tender. If the

finalized quantity is less, then in that case the delivery period best suited as per the Corporation’s

requirement will be given on pro-rata basis and also based on the quantity allocations done by the

23. DELIVERY PERIOD:

The Tenderers will have to quote a firm delivery schedule subject to the force Majeure conditions

as accepted by DGS& D. Tenderer should mention their delivery period in Annexure - 5 of this

tender document. Time being the essence of this tender, delivery period shall be strictly adhered

to. Delay in execution of order on account of any other reasons will be subject to levy of penalty.

If the materials are not dispatched within 60 Days from the date of receipt of Acceptance of tender

as mentioned above, special penal charge shall be recovered at ½% per week (for actual delay in

dispatches), maximum up to 10% of the Acceptance of tender consignment value. This will be in

addition to the Corporation’s penalty clause of the A/T.

The contractor has to replace defective material from site within 15 days’ other vise penalty at the

rate ½% per week shall be claimed.

24. SUPPLY OF MATERIALS AT CORPORATION’S STORES: The Tenderers will have to agree

to supply any of the quantities at any of the Corporation’s Stores in Gujarat (i.e. F.O.R Destination

only Palanpur, Deesa, Deodar, Thaard, Thavar, Kansari ). Detail Division wise quantities are as

GETCO,Transmission Circle,Palanpur

Indent for rain-suit for block of financial year

Size wise Qty. of Rain Suit in Nos.

For Female Total

For Male Officer/Employee Qty. in

Sr Division Officer/Employee

No. /Circle 3 Piece Suit 1 Piece Continue Long Coat

M L XL XXL XXXL M L XL XXL XXXL

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Material with invoice will be delivered directly to division office stores under Palanpur Circle (i.e.

Palanpur/Deesa/Deodar/Tharad/Kansari/Thavar). Dispatched quantity will be informed in detail

Purchase order & dispatch instruction.

25. PENALTY FOR LATE DELIVERY:

Penalty shall be @ 0.5% per Week or part thereof plus GST as applicable on delayed portion

subject to maximum 10% plus GST as applicable of the delayed portion Order Value (End Cost

with GST and Cess as applicable) in case of supply only, whereas in case of Projects, the ceiling

shall be with reference to total contract value with GST and Cess as applicable of the project

(Supply + Erection + Civil). For calculating the delayed portion, date of actual receipt of material

at store shall be considered.

Due consideration will be given for waive / levy of penalty only for the reasons absolutely beyond

suppliers control (Viz. Force Majeure conditions as laid down in the DGS & D, Clause reproduced

hereunder) for which documentary evidence will have to be provided. The request for extension

in delivery giving reasons and supporting documents shall have to be made within one month on

completion of the supply.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by either

party of any obligation under this contract shall be prevented or delayed by reason of any war,

hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics,

quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as event)”, then

provided notice of the happening of any such event is given by either party to the other within

twenty one days from the date of occurrence there of neither party shall by reason of such event

be entitled to terminate this contract nor shall either party shall have any claim for damages against

the other in respect of such non-performance of delay in performance, and deliveries under the

contract shall be resumed as soon as practicable after such event has come to end or ceased to

exist, and the decision of the Secretary as to whether the deliveries have been so resumed or not

shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 60 days, either party

may at its option terminate the contract provided also that if the contract is terminated under this

clause, the Purchaser shall be at liberty to take over from the Supplier at a price to be fixed by the

Secretary, which shall be final, all unused undamaged and acceptable materials brought out

components, and stores in course of manufacture in the possession of the Supplier at the time of

such termination or such portion thereof as the Purchaser may be deem fit excepting such

materials, brought out component and stores as the supplier may with concurrence of the

Purchaser elect to retain”.

26. EXTENSION IN CONTRACTUAL DELIVERY DATE:

It will be supplier’s responsibility to ensure that goods are delivered within the stipulated delivery

period. However, if on account of reasons beyond ones control as laid down in the DGS & D Force

Majeure Conditions the Corporation may consider extension of delivery period with or without

statutory variations. However, delivery extensions will be considered only after execution of the

order fully and upon submission of documentary evidence for the reasons of delay. However, such

extension will be subject to the following conditions shown hereunder.

(a) That no increase in price on account of any statutory increase in or fresh imposition of customs

duty, GST and Cess as applicable or on account of any other tax or duty leviable in respect of

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the stores specified in the said acceptance of the tender which may take place on or after the

contractual delivery date of the P.O referred to above shall be admissible on such of the said

stores as are delivered after the original contractual delivery date.

(b) That notwithstanding any stipulation in the contract for increase in price on any other ground,

no such increase which has become effective on or after the contractual delivery date of this

said P.O shall be admissible on such of the said stores as are delivered after the original

contractual delivery date.

(c) But nevertheless, the purchaser shall be entitled to the benefit of any decrease in

price on account of reduction in or remission of customs duty, GST and Cess as applicable

or on account of any other tax or duty or on any other ground as stipulated in the P.O.,

which takes place or on after the contractual delivery date of the said P.O.

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in

price on account of any statutory increase in GST and Cess as applicable shall be admissible

after the original contractual delivery date.

27. REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:

In the event of any stores or part thereof being broken or damaged or received short during transit

or during the testing and trial at site before commissioning in service the suppliers shall replace

the same free of cost. However, Corporation will arrange recoveries of amount equivalent to cost

of such damaged / broken / short supplied materials before actual replacement is given.

28. POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not

desirable, if the same is indulged into, it will be considered for disqualifying the tender. The

Tenderer will be required to abstain from pursuing / canvassing the matter, directly or indirectly

with any Officers of the Corporation, as otherwise the same would also amount to disqualification

29. Tenderer must submit offers / bids along with requisite descriptive literature etc. (separate

sets) clearly indicating as Original and Stamped by them. Wherever applicable, Complete

Technical data of Equipment’s / Materials / Apparatus, etc. must be furnished along with the tender

(i) Dimensional Drawings, (ii) Type Test Certificate from Govt. Recognized Laboratory(iii)

Guaranteed Particulars, (iv) List of Testing facilities available in the works must be furnished with

the tender which is a must. Tenderer will be at full liberty to provide information and data’s about

30. The purchaser (i.e. Corporation) shall have the right to make any changes, additions /deletions

or modifications in any terms / conditions of the tender and / or specifications as may be deemed

necessary by the Corporation at its sole discretion at any time before and after the due date of

opening of the tender.

31. Tenderer should furnish a list of orders for similar items executed by them indicating the name

of the party and their order reference to whom they have supplied, to be furnished in Annexure-

6. Failure to do this will result on suppliers tender being rejected without any reference. In case of

bought out items they should furnish the backup guarantee from their principals.

32. Corporation does not accept the printed conditions of any Tenderer. It will be ignored without

any reference; hence tenderers should withdraw such printed conditions if they have any.

33. The materials should be offered strictly confirming to ISS / BIS / Tender specifications given

in the tender. If the tenderer’s desires to quote with any technical deviations, they should

specifically quote the deviation & the ISS or BIS Nos. in the body of the tender itself under the

respective Annexure of this tender document. If technical deviations furnished by the Tenderer

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are not agreeable to the Corporation, the offers may be ignored. However, it will be solely at

Corporation’s discretion to consider the technical deviations OR not for considering the Tenderer.

No correspondences of the Tenderer after opening of the bid will be entertained in this matter.

34. ADVANCE INTIMATION TO THE CONSIGNEE:

When R.R. is obtained and materials dispatched R.R. No. Wagon No. etc. should be intimated to

the consignee in advance, preferably by phone / telegram so that he may arrange to take delivery

at the receiving station against indemnity bond, in case R.R. is not received. Also if the unloading

requires use of crane, such Advice should also be issued by telegram, to the consignee indicating

the weight, size of the package, wagon No. etc. so that he may make arrangements for crane in

advance. In case if the Corporation has to incur any extra expenditure for want of advance

information, the same would be recovered from the suppliers. ALL THE SUPPLIERS SHOULD

INTIMATE THE CONSIGNEES WELL IN ADVANCE ABOUT THE DELIVERY OF THE

MATERIALS AS PER THE “DISPATCH INSTRUCTIONS” GIVEN, SO AS TO FACILITATE FOR

UNLOADING OF THE MATERIALS AT SITE.

35. TENDERERS SHOULD FURNISH THE FOLLOWING DETAILS:

(1) GST Registration no. and the location wherefrom supplier intends to supply the goods /

services with mentioning registered HSN/ SAC Code.

(2) Registration No. under shops and Est. Act and issuing authority.

(3) Registration No. under Small Scale Industries / National Small Scale Industries

Corporation (NSIC) or under DGTD etc. submit Notarized copy for the same.

(4) A list of the Partners / Directors with the permanent as well as present address, phone & fax

numbers and other details like their relationship, if any with the Corporation’s employee should be

furnished along with the tender.

(5) List of pending orders (with orders Nos. & date) and customer’s name and address and orders

executed so far with other electricity Boards.

(6) Bank Solvency. (Minimum 20% of Estimate value & not older than 1 Year)

(7) Performance reports/Experience /work order for related material.

(9) Partnership deed / Power of attorney / Proprietary firm certificate

(10) Consent letter from their principals to manufacture such items.

(11) Latest valid Authorize dealer certificate from Manufacturer

(12) Testing report of material used for manufacturing from ERDA or Govt. laboratory

(13) The Bidder should submit certified Xerox audited copy of the Balance sheet with profit

and loss account of last three Years

36. Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

37. Tenderers should indicate the name of their partners of their manufacturing firm, wherever

38. Please give suitable declarations as under:

I / We declare that we are manufacturer/delar/distributor for all the tendered items.

39. Tenderer should specifically mention in the offers and should indicate in Block letters the name

of the Partners / Proprietor / Directors who is / are the signing authority.

40. GUARANTEE & WARRENTY AND ANNUAL MAINTANACAE CONTRACT

Materials shall be guaranteed against manufacturing defects, materials, workmanship and

design for the period of 12 months from the receipt at site. Guarantee for Repairing/

Replacement of material including accessories should be provided free of charge at our

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respective locations. The malfunction material should be replaced within 15 days of the

complaint submitted from our respective Division office location.

41. APPROVAL: The goods shall be accepted subject to the approval of the concerned consignee

after receipt of the stores at site.

42. OTHER CONDITION OF SUPPLY:

The Corporation’s General Conditions of contract will apply to all supply to contracts and supplier

will be deemed to fully aware of the Corporation’s general conditions of contract for the supply of

plant equipment and materials except the conditions modified in this commercial terms and

conditions and any ignorance of these conditions, will not exempt supplier from their liability to

abide by the same. Copies are available from the Corporation’s Office.

43. Although the materials have to be supplied as per ISS and or as per the tender specifications,

the Corporation will take random samples from the materials supplied and subject them to tests

according to ISS in approved laboratories. The materials should stand these and if the materials

do not stand these tests, they will be summarily rejected and the supplier should make immediate

arrangement to replace them (i.e. available materials at stores) with standard materials and after

getting them duly inspected.

44. The Corporation also reserves the right to accept the whole or part of such supplies or of the

utilized materials and recommend reduced prices taking into account the defects noticed. Such

reduction for the whole lot will be maximum up to 30% (Thirty) of the End Cost Price, provided

Corporation accepts the materials. In this respect the decision of the Corporation will be final and

will be binding on the supplier.

45. If in any company, the interest of any employee of the GETCO or his relative as defined in

Companies Act, 2013, is 10% or more, GETCO will not deal with such company at all. Tenderer

therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such facts

would disqualify the Tenderer for further dealing with GETCO.

46. Material Inspection: The materials offered will be inspected by GETCO officer The bidder

has to keep ready sample of all materials as per schedule-A of tender during Inspection. The

materials offered for inspection shall be in duly packed condition ready for putting the embossing

of the seal by the inspector on the lead seal which is provided on the packing by the supplier by

passing a sealed wire through it, as per our approved method. The Inspector will inspect only a

few packages and select samples at random for testing or testing as per relevant ISS / BIS /

Tender specifications. On passing of which, he will emboss his marking on the seal thereafter

provided on the packages, which will be only few.

47. TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials / equipment or any consignment thereof

within contractual period of delivery or in case the stores are found not in accordance with

prescribed specification and/or the approved sample, the Corporation shall exercise its

discretionary power either:

a) To recover, from the supplier as agreed, by way of penalty clause above, or

b) To purchase elsewhere after giving due notice to the supplier on account and at the risk of the

supplier such stores not so delivered or other similar description without canceling the contract in

respect of the consignment not yet due for delivery or

c) To cancel the contract.

Signature of Tenderer Company’s Round Seal

In the event of the risk purchase of stores of similar description, the opinion of COMPANY shall

be final. In the event of action taken under clause (a) or (b) above, the supplier shall liable to pay

for any loss and applicable GST/Cess which COMPANY may sustain on that account but the

supplier shall not be entitled to any saving on such purchases made against default.

The decision of corporation shall be final as regards the acceptability of stores supplied by the

supplier and corporation shall not be required to give any reason in writing or otherwise at any

time for rejection of the stores.

Further, “corporation reserves the right to terminate the Contract (i.e. Purchase order) at any time,

without assigning any reasons, whatsoever, by giving a notice period of ONE month from the date

of Notice of termination of the Contract. Suppliers will not be entitled for any compensations /

damages / losses, whatsoever, on account of such termination of the Contract.

(d) The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

48. ARBITRATION: All questions, disputes or differences whatsoever which may at any time arise

between the parties to this agreement touching the agreement or subject matter thereof, arising

out of or in relation there to and whether as to construction or otherwise shall be referred to the

decision of the Sole Arbitrator, appointed by the Chairman, GETCO, for that purpose, who shall

be a retired High Court Judge or retired District and Sessions Judge, and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be governed

by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from time to time and

the rules made there under.

49. JURISDICTION: All questions, disputes or differences arising under out of or in connection

with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is

situated i.e. Palanpur.

60. Offers on Ex-stock or offers requiring no foreign exchange will be considered. Those offers

requiring foreign exchange will not be considered.

50. SUBMISSION OF OFFERS:

The firm having single legal entity and having two or more works / factory and submits offers from

two or more different works / factory, in such case Corporation will consider only ONE lowest offer

for allocation of quantity.

Many of the tenderers are submitting their offers with the conditions of advance payment along

with the order; such conditions are not acceptable by the Corporation.

51. The Tenderer if being an agent, who submits its offer to Corporation, will have to give

information and declare the name of the principle from which he will procure the materials and

supply to Corporation along with company’s written confirmation about quality and backup

performance guarantee. Only on getting complete information from Agent, such offer if found

suitable shall be taken in consideration.

52. Tenderers should agree to submit the Test Certificates in triplicate after inspection is carried

out by Corporation’s Representative prior to dispatch of materials for Corporation’s approval.

Signature of Tenderer Company’s Round Seal

53. Corporation reserves the right to cancel any or all the offers / bids or to accept any offer without

assigning any reasons.

Also in case Corporation finds that there is an attempt of cartel in the prices, Corporation reserves

the right to consider or reject any or all the parties offers without assigning any reasons thereof.

54. Corporation reserves the right to increase or decrease the quantity against

each item/s while placing the order.

55. QUANTITY TOLERANCE:

(When the Order placed is in terms of Weight basis/Length basis).

The quantity tolerance shall be allowed + 3% order-wise (Main Order + subsequent additional

order) for total order quantity for each item except cables.

The weighment recorded at our consignee shall be considered final for purpose of payment.

However, where the weighbridge facility is not available and / or weigh bridge is out of order or

under capacity, material will be accepted on sectional weight basis / weight recorded at any other

nearby weighbridge. If the materials are accepted on sectional weight basis and for weighment

difference, the tolerance will be allowed as per provisions of IS: 1852 for weight tolerance.

56. The names of the Partners / Directors / Sole Proprietors and responsible person and his

updated Address / Telephone / Mobile / Fax Numbers (Office & Residential) etc. should be

invariably mentioned in the Annexure – 10 of this tender document.

57. The Tenderer must give in his offer, the full name and address with phone, Fax & mobile

numbers of the Liaison Agent / Representative if any, who has been authorized by the Tenderer

to do liaison work with the Corporation on their behalf. Only one liaison agent is allowed.

58. The tenderers should invariably write the name and address of the Company, both on sealed

covers of EMD, Technical & Price Bids. Otherwise the tender covers without the name and

address will not be opened which may please be noted.

59. The tenderers are required to furnish the technical information and the guaranteed technical

particulars (GTP) along with company seal and signature of the Tenderer on each and every page

/ papers of the tender documents.

60. The samples as indicated in Schedule “A” of the tender, must be submitted ONLINE.

61. All the costs of the stamp papers, other than required for payment is to be made through SIDBI

/ ICICI by Corporation, are to be borne by you as per the Govt. Of India’s latest guidelines.

62. Tenderer should invariably fill up all the details of all the Annexure including the prices in the

Price Bid Annexure of this tender document. This is mandatory. Also all the Annexures should be

duly signed by authorized signatories with their rubber stamp and along with Company’s Rubber

(Round) seal / stamp affixed on each paper.

63. EMBOSSING OR ENGRAVING:

The successful Tenderer wherever possible, will require to emboss / engrave the words “Property

of GETCO” along with the purchase order number on the items such as Furniture, Insulators,

Hardware accessories, Lighting Arrestors, Transformers, Meters, Metal meter boxes, Switches,

Distribution boxes, Cable boxes, M.S. Beams and other items as required by the Corporation. Also

suppliers should emboss / engrave / affix their company nameplate with details OR manufacturer’s

name and trademark.

Signature of Tenderer Company’s Round Seal

64. If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders placed

or if Corporation suffers any financial loss due to this, then Corporation will be at liberty to adjust

the amount from other orders of the same firm or by encasing the Bank Guarantee.

65. MINIMUM TENDERING QUANTITY:

The Tenderer must have to offer for minimum quantity as under for all their offered / quoted

tendered items and also have to accept the Corporation’s delivery conditions given in the tender.

1. In respect of tender items like Conductors, Cables, the minimum tendering quantity to be

quoted shall be 15% of the total tender quantity of each size of item of the tender.

2. For all other items, minimum tendering quantity to be quoted shall be 100% of the total tender

quantity of each size of item of the tender.

Also for both the above two cases, if the tenderer quotes for less than the minimum tendering

quantity for each quoting item as will be applicable as above and / or given a delivery schedule

which is longer than what is stipulated in the tender then the offer will not be considered for

evaluations and offer will be ignored out rightly without any communication in the matter and any

further requests after opening of the tender will also be ignored. This should be taken care of.

66. The following List of Annexures and Documents should be invariably submitted along

with the tender IN ONLINE FORM:

1) Schedule–“A” Indicating the Description of Items & procurement quantities for the tender etc.

2) Schedule–“B” Price Bid

3) Technical Specifications with Guaranteed Technical Particulars.

4) Form of Bankers undertaking Performa for E.M.D and S.D.

5) All the Annexures as per this tender.

6) Certificate – “A”.

7) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with company’s seal should

be submitted along with the Technical Bids and Schedule–“A” in online form.

67. Please note that any additional conditions / deviations, if any, found in the Commercial terms

& conditions (except reference under clause no.38 of this tender document), then the Price Bids

of such tenderers will not be opened and no further correspondences in the matter will be allowed.

68. All the tenderers must ensure that all the relevant documents / papers submitted with the

tender should be serially numbered, properly bounded / tied together and properly documented.

This must be adhered to.

69. All the above points should be complied by the Tenderers. If not, tenders are likely to be

ignored / rejected without making any further reference.

70. All the suppliers / manufacturers should possess high quality ISO 9001 / ISO 9002 Certificate within

2 years. Other things being equal the company possessing the ISO 9001 / ISO 9002 license will be

given preference if other requirements match

70. Use of Materials:

I. The contractor shall have to use the best quality of materials in the work, as per the

specifications and relevant I.S. codes. In case Corporation desires to carry out any field

test/laboratory test for any materials required for the work, the contractor shall arrange for

the same at his own cost.

Further, if any testing is required same shall be arranged by the contractor at his own cost.

The contractor shall have to maintain the regular records for such testing and shall submit

along with each R.A. bills.

II. No collection of materials shall be made before it is got approved from the Engineer-in-

III. Materials, if and when rejected by the Engineer-in-charge shall be immediately removed

from site of work.

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IV. All installations pertaining to water supply and fixtures thereof as well as drainage lines

shall be deemed to be completed only after giving satisfactory tests by the contractor.

V. Approval to the samples of various materials given by the EIC shall not absolve the

contractor from the responsibility of replacing defective material brought on site or materials

used in the work found defective at a later date. The contractor shall have no claim to any

payment or compensation whatsoever on account of any such material being rejected by

VI. Approval to any of the executed item for the work does not in any way relieve the contractor

of his responsibility for the correctness, soundness and strength of the structure as per the drawing

and specification.

1. The copy of type test report is submitted as per IS/IEC/Technical specifications along with

2. Authorization of manufacturer must submit with tender. Certificate from same will be handed

over to concern location in-charge.

3. The Guarantee is for 12 months from the date of supply will be required against any

manufacturer defect or non-operative the Product. submit guarantee certificate along with

4. Detail Brochure/ Data sheet for specification should be submitted by the bidder along with the

5. Detail drawing with Dimensions are required as above material will be installed in Existing old

panels hence, Technical bid should be scrutinized as per Dimension/ Space available in existing

panels as per requirement from Field offices.

1. Relationship with employee: Every bidder should, at the time of submission of bid. Give a declaration as under “If

any bidder company/firm, the interest (i.e. Shareholding in Company and share in partnership firm) of any

employee of the tendering company or his/her relative as defined in Section 2(77) of the Company’s act 2013 is

10% or more, the tendering Company will not deal with such Company/Firm at all.” Tendered therefore, must

specifically disclose this fact in his technical bid. Non-disclosure of such facts would immediately disqualify the

tenderer for further dealing with the tendering company.

2. Conflict of Interest among Bidders/ Agents: A bidder shall not have conflict of interest with other bidders for

particular quoted item. Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be considered

to have a conflict of interest with one or more parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

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d) they have relationship with each other, directly or through common third parties, that puts them in a position to

have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more than one Bid will

result in the disqualification of all bids in which the parties are involved. However, this does not limit the inclusion

of the components/ sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one agent cannot

represent two manufacturers or quote on their behalf in a particular tender enquiry. One manufacturer can also

authorise only one agent/ dealer. There can be only one bid from the following: 1. The principal manufacturer

directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications

of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more than one unit

having common business ownership/ management, only one unit should quote. Similar restrictions would apply to

closely related sister companies. Bidders must proactively declare such sister/ common business/ management

units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have conflict of

interest with other bidders, as above. Responsibility for correctness of the information submitted in the bid lies

with bidder. If any information furnished in the bid is proved to be false at a later date, GETCO reserve right to

reject the bid and the bid will not only be rejected but the bidder will be BLACKLISTED as per GUVNL Policy

Signature of Tenderer Company’s Round Seal

Reference: Tender inquiry No.

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender mentioned

under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except the

deviations shown in Annexure of Technical Deviations as per clause no.38 of this tender

3. Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial

terms & conditions (except reference under clause no.38 of this tender document), our offer shall

be out rightly rejected without assigning any reason thereof.

Seal of the Firm Signature of the Authorized

Representatives of the firm

Name of the Tendering Firm / Agency:

Signature of Tenderer Company’s Round Seal

I / We, confirm that following documents are attached with the technical bid of the offer

(Tick _ any one)

1 Firm’s details as per “Annexure –3” YES / NO

Copy of the un-priced schedule (Description and quantity of

3 Delivery schedule as per “Annexure- 5” YES / NO

4 Past experience details as per “Annexure-6” YES / NO

5 Performance certificates/Experience as per “Annexure-7” YES / NO

6 Type test reports as per “Annexure-8” YES / NO

7 Certificate of Important Instruction & certificate-A YES / NO

Corporation’s technical specification duly signed

and with seal of firm.

Guaranteed Technical particulars submitted in

Corporation’s Performa only.

10 ANNEXURE – 10’’ YES / NO

11 ANNEXURE – 11’’ YES / NO

Seal of the Firm Signature of the tender

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE

GIVEN FLAG MARKING FOR IDENTIFICATION

Signature of Tenderer Company’s Round Seal

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill up all the details in this form.

(These details are necessary to create the database of suppliers)

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under

taking / Central Govt. undertaking

Supplier Category

Vendor Registration Letter No. & Date Paid / Not Paid (Tick any one, for New Entrants)

(If registered and Letter issued by Board)

Vendor Registration Fee

Vendor Registration Date

Vendor Registration Validity Period From Date_______ to Date___________

GST No. and GST Date

GST HSN/ SAC Registration No.

SSI Certificate No. and Date

NSIC Certificate No.

(Should be revalidated since last 3 yrs.)

NSIC Certificate Date.

Whether under NSIC scheme. Rs. Date:-

If Yes, then Monetary limit. & Validity

Custom No. and Date (If applicable)

License Type (ISO9001/9002) ISO 9001 / ISO 9002 (Tick Applicable)

License Validity Period From Date_______ to Date___________

Address of Registered Office Factory Works Liaison

Contact person name

City & Pin code

Phone Nos.(Office)

Nos.(Residence)

Web site address

Contact person name

Signature of Tenderer Company’s Round Seal

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Sr. Details of the Items / Equipments Quantity Firm’s Per Annum Production

No. Offered Offered Capacity for the offered item /

Signature of Tenderer Company’s Round Seal

DELIVERY SCHEDULE

Tenderer should furnish their Delivery Schedule of the tendered items in the following table:

Approval of drawing / prototype sample, if applicable is to be completed in commencement period

(as indicated by Corporation in the tender.)

Sr. Details of the Items / Tenderers Commencement Tenderer’s Delivery Schedule

No. Equipment Offered Period after receipt of order. after Commencement period.

Signature of Tenderer Company’s Round Seal

DETAILS OF THE EXPERIENCE FOR SUPPLY OF SIMILAR TYPE OF ITEMS IN LAST FIVE

YEARS FROM THE DUE DATE OF TENDER:

Sr. ITEMS ORDER ITEMS QUANTITY ORDER STATUS, IF REMARKS

No. SUPPLIED REFERENCE FULLY ORDER

TO No. & DATE EXECUTED UNDER

YES/NO EXECUTION

A GUJARAT ELECTRICITY BOARD / GUJARAT ENERGY TRANS. CORPN. LTD:

B OTHER STATE ELECTRICITY BOARDS:

B GOVERNMENT OFFICES:

Signature of Tenderer Company’s Round Seal

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID

Sr. Name of the Authority by Reference No. & Date Details of items

No. whom certificate is issued

Signature of Tenderer Company’s Round Seal

LIST OF TYPE TEST SUBMIT WITH TECHANICAL BID

Sr. Type Test Report Tests Carried out Rating & Name of the Results Of

No. No. & at (Name of Type / test the

Date Laboratory) Designation Conducted Tests.

Signature of Tenderer Company’s Round Seal

Vendor must fill up below details & should place at the top of the Technical Bid

No. Description

PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

GST: [In percentage]

(If opted for Composition under GST, please mention “C”

instead of percentage)

(In case different rate of GST applicable on different items,

details shall be provided separate annexure)

Please quote your GST Registration No.& Date of the

location wherefrom Supplier / Contractor intends to supply

goods / services)

PENALTY TERMS AGREED:

(Please Specify YES / NO.)

SECURITY TERMS AGREED:

(Please Specify YES / NO.)

P.G TERMS AGREED (Wherever applicable):

(P.G. - Performance Guarantee) (Please Specify YES / NO.

DELIVERY TERMS AGREED:

(Please Specify YES / NO.)

VALIDITY of the offer for 180 DAYS from the

7 date of opening of the Technical Bid: AGREED:

(Please Specify YES / NO.

PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

9 ITEMS OFFERED:

10 MOBILE NOS., TELEPHONE NOS. & FAX NO:

11 Authorized person of the firm :

Name of the proprietor, partners, directors [as the case may

be], along with address, telephone, fax no. etc.

If Vendor Registration is Done:

13 (Please submit copy of Vendor Registration approval letter in

the EMD cover).

Note: %age/amount of GST/Cess will be considered as offered in price bid.

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY

AND TO BE SUBMITTED WITH TECHNICAL BID

Signature of Tenderer Company’s Round Seal

(UNDERTAKING IN REGARD TO QUOTED PRICE)

Sub: Undertaking in regard to quoted prices

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each

quoted item of the tender along with the price bid.

“This is to certify that we have not supplied the tender items viz. …………………. to other SEBs /

Power Utilities with this tender specifications of GETCO at lower Unit Ex-Works price than the Ex-

Works prices quoted in this tender by us for the same item during last Six (6) Months.”

The prices quoted by us for the same item to other SEBs during the last six (6) months

are given below:

ITEM SEB EX. WORKS PRICE- Rs.

Signature of the Tenderer

Seal of the Firm

Signature of Tenderer Company’s Round Seal

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

signatory of M/S ______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black listed by

GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL / COMPANY /

Signature of the Tenderer

Seal of the Firm

This is to be submitted in separate Sealed Cover super scribed “Undertaking in regard to quoted

price” and should be placed in Price Bid Cover.

Tender for Supply of ________________________ Tender No

On Firm’s Letter Head Due On:

CERTIFICATE – “A”

I / We__________________________________ authorized signatory of

M/s.____________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender.

Seal of the Firm Signature of the Tenderer

Place: With Designation.

Signature of Tenderer Company’s Round Seal

GUJARAT ENERGY TRANSMISSION CORPORATION LTD.

PALANPUR TRANSMISSION CIRCLE

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid: “This is to confirm and

certify that the offer submitted by me is strictly in accordance with the Corporation’s Tender

specifications, Guaranteed Technical Particulars and drawing as mentioned in the Tender

Specifications. There is no commercial or Technical deviation (except the deviations shown in

Annexure of Technical Deviations as per clause no.38 of this tender document) in the offer from

the Corporation’s Tender Specification. I undertake to abide by the Corporation’s Technical

specification / Guaranteed Technical Particulars / Drawing, I undertake to supply materials strictly

as per the Corporation’s Technical specification / Guaranteed Technical Particulars / Drawing,

even if any technical deviations are mentioned by me.

I also undertake to abide by all commercial conditions of the Corporation, including delivery

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be out rightly

ignored in the absence of above certificate

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according

to the Corporation’s specifications, Guaranteed Technical Specifications, Drawing and

commercial terms and conditions and false certificate is given by the Tenderer, then Corporation

will not deal with the firm for the present Tender. It is, therefore requested that the Tenderer should

take care in giving their offer and submission of documents, including Type Test certificate.

4. The conditional tenders will not be accepted.

Signature of Tenderer Company’s Round Seal

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE OFFICE,

Tender No: PTC/CM1/N-28/2026

NAME OF SUPPLY: - Supply of Rain suit for employees of various

sub-stations under Palanpur circle.

SUBMIT THROUGH n-code only.

Signature of Tenderer Company’s Round Seal

(PRICE BID FORMAT)

Name of Tender: Supply of Rain suit for employee of various Sub-Station under Palanpur Circle for Block 2026-30.

Tender No.: PTC-CM1-N-28-

GST Unit Unit Total Unit

Code Corp.’s Qty. Unit Total

Rate Freight & Insuranc Unit GST Unit Total FOR

Description of Tentativ offered Ex. End

Sr. with P&F e FOR with End Cost Cost

Materi e by Works Cost

Cess Charges Charges Cost Cess (Rs.) (Rs.)

al/ Qty. tenderer (Rs.) (Rs.)

Rain coat/Rain suit as per

specification for employees

under transmission circle

Palanpur, GETCO

1. Applicable GST Rates needs to be mentioned in column no. 4 above and in case of tenders opting for compensation scheme, “C” shall

be mentioned and amount (Rs.) shall be “0” (Zero) in column no.

2. I/We agree to supply the articles noted above at the rates herein tendered by me/us subject to the condition of tender and supply at the

Tender Inquiry which I / We have carefully read and which I/We have thoroughly understood and to which, I/We agree.

3. I / We hereby agree to keep this offer open for 120 days after the returnable date of the tenders and shall be bound by communication of

acceptance dispatched within the prescribed time.

Yours faithfully,

(Signature of tenderer with Company’s Round Seal)

Signature of Tenderer Company’s Round Seal