Annual maintenance contract (AMC) for two years of EOT cranes with stand by spares installed in Electric Loco shed, Ludhiana.

The tenderer must have minimum average annual contractual turnover of V/N or V whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

Bidder should submit Self attested copies of Form 16A/26AS in support of audited balance sheet for last three financial years.

Bidder must refer Detailed instructions as per clause 3.5.5 & 3.6 of Standard Tender Document-2022 attached herewith.

(a)The tenderer must have successfully completed or substantially completed any of the following during last07 (seven) years, ending last day of month previous to the one in which tender is invited: Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or One similar work each costing not less than the amount equal to 60% of advertised value of the tender. (b)(i)In case of tenders for composite works (e.g. works involving more than one distinct competent, such as Civil Engineering works, S&T works, Electrical works, OHE works etc. and in the case of major bridges - substructure, superstructure etc.), tenderer must have successfully completed or substantially completed any of the following during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or One similar work each costing not less than the amount equal to 60% of advertised value of the tender.

Definition of Similar Nature of Work: "Manufacture, Supply, Installation & Commissioning of EOT Crane of capacity 15 ton or more in any organization of Central Govt. Dept. or State Govt. Dept./Central Govt. PSU or State Govt. PSU. OR Maintenance (including AMC/CAMC)/repair/rehabilitation/ modification of EOT Crane of capacity 15 ton or more in any organization of Central Govt. Dept. or State Govt. Dept./ Central Govt. PSU or State Govt. PSU".

Work experience certificate from private individual shall not be considered. However, in addition to work experience certificate issued by any Govt. Organization, work experience certificate issue by Public listed company having average annual turnover of Rs. 500 crore and above in last 3 financial years excluding the current financial year, listed on National Stock Exchange or Bombay Stock Exchange, incorporated /registered at least 5 years prior to the date of closing of tender, shall also be considered provided the work experience certificate has been issued by a person authorized by the Public listed company to issue such certificates. In case tenderer submits work experience certificate issued by public listed company, the tenderer shall also submit along with work experience certificate, the relevant copy of work order, bill of quantities, bill wise details of payment received duly certified by Chartered Accountant, TDS certificates for all payments received and copy of final/last bill paid by company in support of above work experience certificate.

Detailed instructions as per clause 3.5 & 3.6 of Standard Tender Document-2022

Please provide details of banks account no. of the firm for ECS payment required for necessary payments record as per Annexure-XII of Northern Railway Standard Tender Document 2022.

Please provide details of PAN no. (Self attested copy should be uploaded)

Please provide details of your GSTIN No. (Self attested copy should be uploaded)

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Letter of Credit

It has been decided by Board (MRS, MTR, ME, FC, CRB ) that henceforth, all works tenders or service tenders invited by railways through e-tendering on IREPS, having advertised value of Rs 10 lakh and above, shall include in tender conditions, an option for the contractor to take payment from Railways through a letter of credit (LC) arrangement.

As such, following special conditions shall be included in the works tenders or service tenders to be invited henceforth:

(i)For all the tenders having advertised cost of Rs 10 lakh or 5.2.1 above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement.

(ii)This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the e-application on which tenders are called by 5.2.2 Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.

(iii)The option so exercised, shall be an integral part of the bidder's offer.

(iv)The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, 5.2.4 shall be final and no change shall be permitted, thereafter, during execution of contract.

(v)In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC:(a)The LC shall be a sight LC.(b)The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor.(c)SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15% per annum of LC value, towards issue of LC and operation thereof shall be 5.2.5 borne by the contractor and shall be recovered from his bills. (d)The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalised by the engineer in consultation with the contractor on the basis of expected progress of work.(e)The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor.

(f)The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation (format enclosed as Annexure K) after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank. (g)The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation. (h)The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways. (i)On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch). (j)The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall 5.2.6 comprise of copy of Document of Authorisation, Bill of Exchange and Bill. (k)The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch). (l)The contractor's bank (advising bank) shall submit the documents to the Railway's Bank (Local SBI Branch). (m)The railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account. (n)Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened. (o)The LC shall be closed after the release of final payment including PVC amount, if any, to the contractor. (p)The release of performance guarantee or security deposit shall be dealt directly by railway with the contractor i.e., not through LC.

For opening of LC, executive department shall make a request letter to concerned Accounts Department on a format, placed as Annexure - J.

Necessary changes in IREPS and IPAS e-applications have already been carried out, for having option for payment to contractors through LC.

Authority: RB Letter No. 2018/CE-I/CT/9 Dated: 04.06.2018.

The tenderer shall submit along with the tender document, documents in support of his/their claim to fulfill the eligibility criteria as mentioned in the tender document. Each page of the copy of documents/certificates in support of credentials, submitted by the tenderer, shall be self-attested/digitally signed by the tenderer or authorized representative of the tendering firm. Self attestation shall include signature, stamp and date (on each page). Only those documents which are declared explicitly by the tenderer as "documents supporting the claim of qualifying the laid down eligibility criteria", will be considered for evaluating his/their tender.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the railway there under.

In case of any wrong information submitted by tenderer, the contract shall be terminated, Bid security, Performance Guarantee (PG) and Security Deposit (SD) of contract forfeited and agency barred for doing business on entire Indian Railways for 5 (five) years.

Care in Submission of Tenders: Please refer to clause 3.0 of Northern Railway Standard Tender Document 2022.

Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the Contractor. The Contractor shall be responsible for deposition of applicable GST to the concerned authority.

In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

Mandatory updation of Labour data on Railway's shramikkalyan portal by Contractor.For details refer clause 5.4 of Northern Railway Standard Tender Document 2022

In addition to General condition of contract 2022 and Northern Railway Standard Tender documents, special condition attached shall also apply.

The quantities given above are approximate and can be increased/decreased as per extant rules.

The GST Act 2017 will be applicable as per extant policy as notified by Central/State Govt. and as amended from time to time. All the bidders/tenderers should ensure that they are GST compliant and their quoted rates are inclusive of taxes and GST @ 18%.

No Post Tender correspondence for submission of additional documents shall be entertained after opening of the Technical & Commercial offers. Even suomoto post tender letters of the tenderers shall be treated as NULL & VOID. (Authority HQ Letter No. 74-W/O/Pt.XXV/WA/Loose dated 07.04.15).

The contract will be governed by Indian Railways Standard General Conditions of Contract updated with correction slips issued up to date of inviting tender or as otherwise specified in the tender documents.

All Annexure should be uploaded in Standard format as prescribed in Standard Tendered Document-2022

Performance Guarantee- The successful bidder shall submit PG as per procedure mentioned in clause 5.1A of Northern Railway Standard Tender Document 2022.

Undertakings by Partnership Firm- In case the Letter of Acceptance (LOA) is issued to a partnership firm, the undertakings as per clause 18.10 of Annexure-VIII of Northern Railway Standard Tender Document 2022 shall be furnished by all the partners through a notarized affidavit, before signing of contract agreement.

Fraud & Corrupt Practice: Please refer to clause 3.10 of Northern Railway Standard Tender Document 2022

Conditional offer and Alternative proposal by Tenderer: Tenderers shall submit offers that fully comply with the requirements of the Tender documents including the conditions of contract, design and specification requirements if any. Conditional offer or alternative offers will not be considered in tender evaluation and will be summarily rejected. The Tenderer shall have no claims in this regard whatsoever. "Any unconditional rebate offered by the tenderer should be mentioned on of 'Schedule of Quantities' specifically. To attract the rebate mentioned each page of schedule may refer the note for the conditional rebate mentioned in the end. Any rebate mentioned at any other place in tender document shall not be considered. The unconditional rebate mentioned in "Scheduled of Quantities" shall be considered while evaluation of bid." mentioned in the end. Any rebate mentioned at any other place in tender document shall not be considered. The unconditional rebate mentioned in "Scheduled of Quantities" shall be considered while evaluation of bid."

The tenderer shall ensure that the proper social distancing is maintained while execution of work besides following all the guidelines issued by Ministry of Health and Ministry of Railways in regard to COVID-19 pandemic.

Zero Tolerance for Corruption: The main focus of vigilance awareness week this year was "Participative Vigilance". It also focused on use of technology for reduction in corruption. For eliminating corruption, we have already implemented IREPS, IRWCMS and E-office to bring cent percent transparency and accountability. But, Participation of all stakeholder is important for removal of corruption in every aspect. In view of this, in case of any corruption related complaint or any other issue, please mail us or send watsapp message on following email id or phone numbers. Email: [email protected] DEE/TRS: 9779232323 Sr. DEE/TRS: 9779232302. We are committed to provide time bound resolution. "ONE METHOD OF CHECKING CORRUPTION IS TO CONTROL SUPPLY SIDE OF CORRUPTION -- CENTRAL VIGILANCE COMMISSION"