Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and providing technical inputs for Development of District Science Centres for Cluster E in Gujarat.

Annexure C: Power of Attorney for Signing of Bid ...................................................................

ANNEXURE D : Power of Attorney for Lead Member of Consortium ........................................

Annexure E: Format for Bid Security (Bank Guarantee) ...........................................................

Annexure L: Project Approach, Workplan and Methodology ...................................................

Annexure N: Plot details and Sub themes of each DSCs……………………………………………………………91

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat

Addendum As defined in Clause 2.9.1

Applicable Laws As defined under DTA Contract

Associate As defined in Clause 2.1.13

Authority As defined in Clause 1.1.6

Bank Guarantee As defined in Clause 2.20.1

Bid(s) The Technical Bid and Financial Bid together shall be referred to as the

Parties that submit their Bids for the Project in accordance with this RFP.

The term “Bidder” shall include both individual bidder and members of the

Bidder(s) Consortium.

Bidding Documents As defined in Clause 1.1.10

Bid Due Date As defined in Clause 1.1.10

Bidding Process As defined in Clause 1.2.1

Bid Security As defined in Clause 1.2.4

BOQ Bill of quantities

Bid Validity Period As defined in Clause 2.17.

Companies Act Shall mean the Companies Act, 1956 and / or the Companies Act,

Provided that references to any repealed provision contained in the

Companies Act, 1956 shall be read as references to the corresponding

provision contained in the Companies Act,

Conflict of Interest As defined in Clause 2.1.13

Crore (Cr.) Ten million (10,000,000)

Consortium As defined in Clause 2.2.1 (a)

Contract Fee As defined in Clause 2.11.2

DTA As defined in Clause 1.1.8

DTA Contract As defined in Clause 1.1.9

Estimated Project Cost As defined in Clause 1.1.7

Financial Bid As defined in Clause

Financial Capacity As defined in Clause 2.2.2

Joint Bidding Agreement As defined in Clause 2.2.3 (g)

Lakh Hundred thousand (1,00,000)

Lead Member As defined in Clause 2.2.3 (c)

LOA As defined in Clause 3.3.6

MEPF Mechanical, Electrical, Plumbing and Fire-fighting system work

Member Member of a Consortium

Minimum Eligibility Criteria As defined in Clause 2.2.2

Minimum Technical Marks As defined in Clause 2.2.2

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Net Worth As defined in Clause 2.2.2

Project As defined in Clause 1.1.8

QCBS Means a method of selection which is quality cum cost based

Qualified Bidder(s) As defined in Clause 1.2.2

Re. or R.S. or INR Indian Rupee

Means the Request for Proposal issued by the Authority for selecting the

RFP Selected Bidder for the Project

Selected Bidder As defined in Clause 3.3.3

Site As defined in Clause 1.2.5

State Government Means the Government of Gujarat.

State The word “State” shall mean the state of Gujarat.

Means a single entity that submit their Bids for the Project in accordance

Sole Bidder with this RFP.

Subject Person As defined in Clause 2.1.13 (aa)

Technical Bid As defined in Clause 1.2.2

Technical Capacity As defined in Clause 2.2.2

Technical Document As defined in Clause 1.2.1

Technical Score As defined in Clause 1.2.2

*The words and expressions beginning with capital letters and defined in this document shall, unless

repugnant to the context, have the meaning ascribed thereto herein.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

The information contained in this Request for Proposal document (hereafter referred as the “RFP”) or

subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on

behalf of the Authority or any of its employees or advisors, is provided to Bidder(s) on the terms and

conditions set out in this RFP and such other terms and conditions subject to which such information is

This RFP is not an agreement and is neither an offer nor invitation by the Authority to the prospective

Bidder(s) or any other person. The purpose of this RFP is to provide interested parties with information

that may be useful to them in submitting Bids pursuant to this RFP. This RFP includes statements, which

reflect various assumptions and assessments arrived at by the Authority in relation to the Project. Such

assumptions, assessments and statements do not purport to contain all the information that each

Bidder may require. This RFP may not be appropriate for all people, and it is not possible for the

Authority, its employees or advisors to consider the investment objectives, financial situation and

particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements

and information contained in the Bidding Documents may not be complete, accurate, adequate or

correct and are only indicative and for the sole purpose of making available to interested parties/

bidders’ information that may be useful to them in the formulation of their Bid. Each Bidder should,

therefore, conduct its own investigations and analysis and should check the accuracy, adequacy,

correctness, reliability and completeness of the assumptions, assessments, statements and information

contained in this RFP and obtain independent advice from appropriate sources. For avoidance of doubt,

in case Bidder places reliance on any aforesaid assumptions, assessments, statements, data and

information furnished by Authority in this RFP or referred to herein, then the same shall not in any

manner bind/make liable the Authority , to indemnify the Bidder in respect of any loss/damage/costs

whatsoever arising out of or in connection with such reliance placed by the Bidder on the aforesaid

assumptions, assessments, statements, data and information.

Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which may

depend upon interpretation of law. The information given is not intended to be an exhaustive account

of statutory requirements and should not be regarded as a complete or authoritative statement of law.

The Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion

on the law expressed herein.

The Authority, its employees and advisors make no representation or warranty and shall have no

liability to any person, including any Bidder under any law, statute, rules or regulations or tort,

principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which

may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise,

including the accuracy, adequacy, correctness, completeness or reliability of the RFP and any

assessment, assumption, statement or information contained therein or deemed to form part of this

RFP or arising in any way for participation in this Bid Stage.

The Authority also accepts no liability of any nature whether resulting from negligence or otherwise

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP.

The Authority may in its absolute discretion, but without being under any obligation to do so, update,

amend or supplement the information, assessment or assumptions contained in this RFP.

The issue of this RFP does not imply that the Authority is bound to select a Bidder for the Project and

the Authority reserves the right to reject all or any of the Bidders or Bids without assigning any reason

The Bidder shall bear all its costs associated with or relating to the preparation and submission of its

Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with

any demonstrations or presentations which may be required by the Authority, or any other costs

incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder

and the Authority shall not be liable in any manner whatsoever for the same or for any other costs or

other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct

or outcome of the Bidding Process.

The statements and explanations contained in this RFP are intended to provide a better understanding

to the Bidders about the subject matter of this RFP and should not be construed or interpreted as

limiting in any way or manner the scope of work and obligations of the Selected Bidder set forth in the

DTA Contract or the Authority’s rights to amend, alter, change, supplement or clarify the scope of work

or the Project, to be awarded pursuant to this RFP. Consequently, any omissions, conflicts or

contradictions in the Bidding Documents including this RFP are to be noted, interpreted and applied

appropriately to give effect to this intent, and no claims on that account shall be entertained by the

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Selection of Design and Technical Agency (DTA) for

Preparation of Detailed Design and providing technical inputs

1 Name of Project

for Development of District Science Centres for Cluster E in

2 Authority inviting/ opening Bid Gujarat Council on Science and Technology

3 Department name Department of Science and Technology

4 Procurement stages Single Stage

INR 15,000/- (Rupees Fifteen Thousand only) inclusive of GST

in the form of Demand Draft/Bank Guarantee/Pay order in

5 Bid document fee

favor of Gujarat Council on Science and Technology, payable at

INR 6,79,000/- (Rupees Six Lakh Seventy Nine Thousand only)

in the form of Demand Draft/ Pay Order / Bank Guarantee

6 Bid security (INR)

In favor of Gujarat Council on Science and Technology, payable

at Gandhinagar.

7 Date of Issue of RFP document 24/01/2026

The tender can be downloaded from the website

https://tender.nprocure.com

8 Place of Obtaining Tender Documents

The pre-bid meeting shall be conducted at 16:00 on

31/01/2026 at GUJCOST office, Block B, 7th Floor, M. S.

Building, Nr. Pathikashram, Gandhinagar – 382011, Gujarat

In the event, a Bidder is unable to join the meeting in person,

the Bidder shall request the link for joining the Pre-Bid

meetings through video conference by sending an email to

[email protected] and Authority may share the link,

9 Site visit and pre-bid conference

at its own discretion.

Bidders are encouraged to visit the proposed site at Cluster E

(Navsari, Valsaid, Banaskantha and Gandhinagar) and

familiarize themselves with the site conditions, before

submitting their bids. The authority shall facilitate site visits of

bidder, interested bidders may send email to info-

[email protected] for the same.

1/02/2026 at 18:00 hours IST

10 Last date for receiving queries at [email protected] and adv-

[email protected]

11 Bid Due Date 20/02/2026

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Last date & time for submission of bid

12 20/02/2026 at 18:00 hours IST

Last date & time for submission of

technical bid documents

13 23/02/2026 at 18:00 hours IST

(Hardcopy submission of technical

Date & time for opening of technical

14 24/02/2026 at 18:00 hours IST

15 Date of technical presentation To be informed to Qualified Bidders

16 Financial bid opening To be informed to Qualified Bidders

17 Bid validity period 120 days from the bid due date

The Advisor & Member Secretary,

Gujarat Council on Science

Authorized Representative, Block No. B, 7th Floor, M. S. Building,

18 Communication address and email for Sector – 11, Gandhinagar – 382

correspondence Phone No.: 079-23259362/64.

Email: [email protected] ; adv-

[email protected].

(Update bank details by checking with authority)

***Note: Bidder shall submit their financial offer only in electronic format on the e-Procurement Portal

www.tender.nprocure.com , after digitally signing the same. Offers, which are not digitally signed, will not

be accepted. Any submission of the financial offer in physical form shall make such Bid liable to be rejected.

***In case of any conditions/clause specified in RFP is contradicted by conditions/clause

stipulated in the e-procurement website, then RFP shall override the clauses/conditions mentioned

on e-procurement website. For any clarification for details, kindly follow the RFP.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

1. INTRODUCTION

1.1.1. The Gujarat Council on Science and Technology (“GUJCOST”) was established in September

to play a catalytic role in promoting the use of science and technology in the development of the

State of Gujarat. GUJCOST was constituted with a view to develop technologies appropriate to

and in harmony with the present conditions. GUJCOST has also been catalyzing interaction

between developers and users of technologies, by bringing a common platform to train scientists,

engineers, policy makers as well as administrators. GUJCOST is a registered body under the

Societies Registration Act, 1860 from February 01, 2000 and working under the aegis of the

Department of Science and Technology (“DST”), Government of Gujarat (“GOG”).

1.1.2. GUJCOST envisions to act as a focal forum to inculcate scientific temper for attaining new heights

in research and development. It aims for welfare of masses and to improve the quality of their

life. GUJCOST strives to solve important issues of socio-economic development within the State

by acting as organic link between science, technology and economy.

1.1.3. GUJCOST is focused on educating young minds, assisting teachers and increasing public

understanding of science and technology through science popularization and promoting research

and development. Programmes are conducted to promote science and technology across all

communities in the State through the establishment of community science centres, outreach

programmes and seminars/symposiums/workshops/quizzes. GUJCOST also provides support in

the form of grants and mentorship to encourage research and development in the field of science

and technology.

1.1.4. The objectives of the GUJCOST are:

 To encourage research and development activities in various sectors by monitoring the

development and by feeding available information to masses and recommend financial

support for such efforts.

 To devise policy guidelines for academic and field policies for the purpose of

strengthening the planning and programming amenities for the development of science

 To identify areas in which science and technology can be utilized for the achievement of

the socio-economic objectives of the State and in particular, its objectives of tackling the

problems of backwardness, unemployment and poverty. GUJCOST also aims to address

the problems of rural area, and under privileged sections of society such as scheduled

castes, scheduled tribes, landless labour, artisans small/marginal farmers and women.

 To advise the State Government on policies and measures necessary to promote science

and technology (and its utilization) for achievement of socio-economic objectives.

 To prepare or assist in the preparation of science and technology plan for the State.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

 To advise the State Government on policies and measures relating to the development and

deployment of science and technology manpower resources.

 To promote the popularization of science and the spread of a scientific temper and attitude

among the people of the State;

 To interact with other states and national science and technology bodies having similar or

related objectives.

 To identify priority areas of science and technology needed for long term development of

 If essential, to establish, or cause to establish or assist in the establishment of the

infrastructure (institutions, organizations etc) necessary to achieve the aforesaid

 To take any other step which are relevant to the application of Science and Technology to

the problems of the state.

1.1.5. In furtherance of its objective, GUJCOST is in the process of establishing ‘District Science Centres’.

1.1.6. The GOG through GUJCOST (hereinafter also referred to as the “Authority”) has proposed to

initiate the development of District Science Centres (“DSC”) for Cluster E in Gujarat viz. Navsari,

Valsad, Gandhinagar and Banaskantha (4 Districts).

S. No. Cluster E

For avoidance of doubt, it is clarified to Bidders that the districts identified are tentative and the

Authority reserves the right to amend the list of identified districts or exclude any district.

a. For the development of each of DSC in State, the Authority will allot land of approximately

(two) acres each in 4 (Four) districts in Gujarat. The purpose of the DSC will be to ensure

last mile reach for science communication. The efforts of the DSC shall be aligned and in-

sync with Regional Science Centres established/planned in the state by the Authority. Each

DSC is envisaged to have common set of spaces across each centre and an exhibition

gallery space (with basic science themes in addition to district specific subjects).

b. The District Science Centre should be designed in such a way that there should be an

orientation space, which sparks curiosity for the Science Centre. The Science Centre should

have a proper layout with a coordinated storyline, as well as with a dynamic and enriching

experience that encourages lifelong learning, provides conceptual clarity and exposure to

advance technology.

c. It is expected that at the end of the entire journey the visitor should be able to have tangible

learnings and outcomes. To enable this, exhibits will be strategically curated to ignite the

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

interest of students and visitors, prompting them to embark on a journey of discovery within

d. The center’s layout and exhibits will be meticulously planned to follow a coherent

storyline, guiding visitors through a thematic journey of discovery.

e. Each exhibit will be built upon the previous one, creating a seamless narrative that

enhances understanding and retention of scientific concepts.

f. It is envisaged to have a centre with a total BuA (Built-up Area) of approximately 2,350 sq.m.

with a permitted levels of G-1 to G+2 structure (Provided -1 level shall not be utilised for Bus

Parking). The BuA will be utilised as below:

1. Themed Galleries:

Three thematic exhibition gallery spaces of total area 900 sq.m. (approx.) with a

minimum clear floor height of 3.6 meter (or as per functional IS codes, requirements

& design intent) pertaining to basic science themes of:

A. Bio-Science Science Based: Focused areas include Environment, Forest,

Mountain, Natural Resources, Life Science, Geography, Geology and Chemistry;

B. Physical Science Based: Covering a spectrum of disciplines such as Physical

Science, Mathematics, Engineering Electronics, Computer Science, Information

Technology, Deep learning, AI and ML;

C. District and Regional Based: District and regional specific traditional

technologies, traditional crafts and innovations, Local Culture and architecture

and themes related to distinct & unique features of the respective district.

The detailed sub-themes for each DSC along with the plot details of the Project

Site can be found in Annexure-K. The sub-themes Provided in the Annexure

K for each DSC are indicative and not exhaustive. (Discuss about themes for

Navsari, Valsad, Gandhinagar and Banaskantha) The DTA can propose relevant

and additional themes, which may be included in consultation with Authority.

It is envisaged that each experiential exhibition gallery shall have a mix of static,

dynamic, interactive, engaging and hands-on exhibits utilizing latest display,

projection and other technologies.

Bidders may refer to existing exhibits developed at Ahmedabad Science City and

existing Regional Science Centres in Gujarat and develop unique and distinct

engaging experiences accordingly.

2. The balance area of development with a minimum clear floor height of 3.6m (or as per

latest statutory regulation, building bylaws, local bylaws, IS codes, requirements &

design intent) shall be utilized for the above-mentioned spaces:

i. Auditorium (100-seater)

ii. Orientation cum Science Demonstration Area

iii. Innovation Lab (Science Experimentation & DIY space)

iv. Multipurpose Hall cum Temporary Exhibition Area

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

v. Office, workstation, Conference room, stores

vi. Dome Planetarium (8 m diameter)

vii. Visitor Amenities & Utilities

viii. Cafeteria with Kitchen and Souvenir Shop

3. In addition to the covered area, the facility will include Outdoor Science Park/ Science

Playground with interactive and hands-on exhibits communicating fundamental

principles of science with hardscape & landscape along with the following outdoor

a) Parking Spaces (for Two Wheelers Four Wheelers including Buses & Internal Roads)

b) An Open Amphitheatre

c) Outdoor exhibits

d) Hardscape & landscape

e) Boundary Wall

4. It is envisaged that the Exterior Building Design for each DSC should be different.

It is envisaged that at least 40% of the overall cost of development shall be allocated

towards exhibit development. It is also envisaged that at least 60% of the exhibits shall

be interactive / hands-on. The Authority reserves the right to review, amend/remove

and approve the exhibits proposed by DTA.

5. The indicative cost for development, operation and maintenance for 5 years of each

DSC has been estimated as INR 20 Crores including GST and all applicable taxes and

duties (“Estimated Contract Price”). The total capital cost of project that will be

developed pursuant to finalization of design would include costs towards conceptual

and detailed design of the DSC, development of drawings and related documents,

submission and obtaining approval from Authority and/or authorized department /

representative proposed by the Authority, building the facilities, demolition of existing

structures (if any), execution of complete civil, MEPF and finishing works, interior

works, landscaping works, the costs of objects/ attractions/ artefacts/ exhibits/

instruments/ collectibles/ equipment and exhibits, the cost of maintaining the facilities

for a period of five (5) years after its completion . This foregoing is indicative and for

reference only and is in no manner binding on the Authority. Comprehensive

Maintenance of the facility would include periodic maintenance of the facility, facilities

management, exhibit upkeep, cleanliness, reworks and repainting of the interiors,

exteriors and exhibits for a period of five years after the completion of construction.

Comprehensive Maintenance services would also include servicing of the equipment

and the objects placed in the DSC. The Project cost does not include any land

acquisition cost, as access to the land is provided by the Authority for the Project. The

Project does not require any land acquisition.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

1.1.7. The Authority proposes to appoint a Design and Technical Agency (hereinafter referred to as

“DTA”) for preparation of concept design, detailed designs including master planning for the area

allocated for the DSC, architectural design for the DSC, detailed engineering including structural

and MEPF designs, good for construction drawings, detailed design and specifications for all the

components of the DSC, providing technical inputs for the “Construction and Maintenance

Agency” to be appointed by the Authority for construction (including interiors and specialized

components), operation and maintenance of the DSCs in Gujarat (hereinafter referred to as the

“Project”). The detailed scope of services for DTA are included in Schedule C in Volume II of this

1.1.8. The DTA shall be responsible for discharging its obligations in accordance with the proposed

Agreement to be signed between the Authority and the DTA (“DTA Contract”/ “Contract”). The

draft DTA Contract has been provided as Volume II of this RFP and the Scope of Services of the

DTA are set out in the draft DTA Contract.

1.1.9. The statements and explanations contained in this RFP are intended to provide a better

understanding to the Bidders about the subject matter of this RFP and should not be construed

or interpreted as limiting in any way or manner the scope of work and obligations of the selected

bidder set out in detail in the Contract or the Authority’s rights to amend, alter, change,

supplement or clarify the scope of work or the Project, to be awarded pursuant to the Bidding

Documents. Consequently, any omissions, conflicts or contradictions in the Bidding Documents

including between this RFP or the Contract are to be noted, interpreted and applied appropriately

to give effect to this intent, and no claims on that account shall be entertained by the Authority.

1.1.10. The Authority shall receive Bids pursuant to this RFP and other documents to be provided by the

Authority, as modified, altered, amended and clarified from time to time by the Authority

(collectively the “Bidding Documents”). All Bids shall be prepared and submitted in accordance

with such terms on or before the time on the date specified in Clause 1.3 for submission of Bids

(the “Bid Due Date”).

1.2 Brief description of Bidding Process

1.2.1. The Authority has adopted a single stage two envelope selection process on Quality Cum Cost

Based Selection (“QCBS”) mode as detailed in Clause 3.3.3 of this RFP (hereafter the “Bidding

Process”) for evaluating the Bids. The Bids shall compromise Technical and Financial Bids to be

submitted online and in hard copy as per the terms of this RFP. In the QCBS evaluation system,

the assigned weightages for Technical Bid and Financial Bid shall be 70: 30 respectively.

1.2.2. Eligibility and qualification of the Bidder will be first examined based on the details submitted

under First Envelop (“Technical Bid”) with respect to eligibility and qualifications criteria

prescribed in this RFP. The Financial bid under the Second Envelope (“Financial Bid”) shall be

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

opened of only those Bidders whose Technical Bids are responsive to eligibility and qualifications

requirements as per this RFP.

a. In the first step, based on the details submitted, the Technical Bids of all Bidders shall be

evaluated as to whether they are responsive in terms of Clause 3.2.1 of this RFP.

b. In the second step, based on the details submitted, the Technical Bids shall be evaluated

to determine as to whether they fulfil Minimum Eligibility Criteria as set forth in Clause

2.2.2 of this RFP for undertaking the Project for those bidders who found responsive in

the first step. The quantum of Minimum Eligibility Criteria applicable on the Bidder shall

c. In the third step, the Bidders meeting the Minimum Eligibility Criteria (Technical Capacity

and Financial Capacity) as set out in clause 2.2.2 hereof, shall be called upon to make a

presentation (“Technical Presentation”) as per the terms of the RFP and shall be

provided marks as per the criteria and respective allotted marks as particularly set out in

clause 2.2.2 based on their Technical Bid and Technical Presentation ("Technical Marks”).

d. The Bidders will inter alia be required to present the plan/concept envisaged for

development in the Technical Presentation. The Technical Presentation should cover

aspects contained in Schedule C I (a) of the DTA contract in Volume II of the RFP along

with 3D renders or 2 - 3 minute walkthrough for the respective DSCs. The Bidder is

mandated to present before the Authority the walkthrough of each DSC during the

Technical Presentation. Additionally, it should also cover the following:

 Tentative list of sub-themes proposed along with indicative area allocation for

each sub-theme and attractions;

 Conceptual plans and preliminary architectural drawings of the Project

(preliminary lay out and site plan, floor plans, elevations, sections with 3D

perspectives wherever necessary);

 Indicative area allocation for the different galleries and attractions in the DSC;

 Features of the Project including architecture, interiors, exterior attractions and

layout of the proposed development;

 Expected features and functionalities of the proposed DSC;

 Feasible construction/implementation plan for the Project;

 Preliminary cost estimates for the development of the DSC; and

 The presentation shall also include the conceptual plan, attractions and exhibits

of each DSC along with 3D rendered views or 2-3 minute walkthrough.

e. The Bidder shall submit soft copy of the following documents at the time of the Technical

 Conceptual design drawings and preliminary architectural design drawings;

 Briefs on the features of the project including architecture and layout of the DSC;

 Expected features and functionalities of the proposed DSC;

 Implementation plan for the DSC with the proposed design;

 Preliminary cost analysis and block cost estimate; and

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

 Soft copy of 3D rendered views of the conceptual design must also be submitted.

f. In the fourth step, pursuant to completion of the Technical Presentation, the Technical

Bid of such Bidder shall be provided technical score based on their Technical Bid and

technical presentation (“Technical Score”) as per the specified scoring criteria under

clause 2.2.2 of this RFP. The Technical Bid carries a score of 100 marks out of which

marks are allocated for Technical and Financial Capacity and the balance 30 marks are

allocated for Technical Presentation.

g. The Bidders will, subject to terms of this RFP have to score at least 70 marks out of

marks to be eligible for opening and evaluation of Financial Bid (the “Qualified Bidders”).

The Financial Bidder shall be the amount quoted by the Bidder for rendering the scope of

work towards the provision of the services specified in Schedule 2 of the DTA Contract.

The lumpsum Contract Fee that the Bidder seeks for undertaking the scope of work and

discharging all its obligations shall be the sole financial criteria for the purpose of

evaluation of Financial Bids in respect of Cluster E. The scores for the Financial Bid shall

be computed in a proportionate manner with the Bidder quoting the lowest Contract Fee

obtaining the maximum financial score of 100, and other Bidders getting pro rata scores

h. Pursuant to opening and evaluation of Financial Bid, the aggregate score of the Bidder as

per the allocated QCBS weightages (70:30) will be computed as per the terms set out in

Clause 3.3.3 of this RFP for identification of Selected Bidder for Cluster E.

i. The Selected Bidder who is awarded the Project and who executes the DTA Contract

subject to and in accordance with terms hereof, will be required to provide services for

To participate in the Bidding Process, the Applicant should complete all stages of purchase, download of

RFP from the https://tender.nprocure.com (“e-Procurement Portal”) and undertake the final Bid

submission through the e-Procurement Portal. Only proposals submitted through the e-Procurement

Portal (online) and in hard copy as per the terms of this RFP will be accepted by the Authority. The

Applicants are advised to download the RFP related documents at least 1 (one) day prior to the Bid Due

Date so as to safeguard their participation and avoid any delay. The Applicants are advised to upload the

Bid sufficiently before the specified time on the Bid Due Date to avoid any technical issues or malfunction

in the network caused by heavy internet traffic on the Bid Due Date. The Authority shall not be responsible

for any failure, malfunction or breakdown of the e-Procurement Portal during the Selection Process. The

Applicants are required to register on the e-Procurement Portal. Applicants are also required to obtain

digital signature to upload the Technical and Financial Bid. Applicants are requested to visit the e-

Procurement Portal for the details related to online registration and submission of Bids.

1.2.3. Any addenda issued subsequent to this RFP, but on or before the Bid Due Date, will be deemed

to form part of the Bidding Documents. Interested bidders (the “Bidders”) are being called upon

to submit their Bid in accordance with the terms specified in this Bidding Document.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

1.2.4. The Bid shall be valid for a period of not less than 120 (One hundred and twenty) days from the

Bid Due Date. The Bid may be extended by mutual consent of the respective Bidders and the

The Bidder shall deposit a Bid Security in accordance with the provisions of this RFP. The Bidder

has to provide the Bid Security in the form of Demand Draft/Bank Guarantee/Pay Order, along

with its Bid, for an amount equivalent to the INR 6,79,000/- (Rupees Six Lakh Seventy Nine

Thousand only) (“Bid Security”), as per format set forth in Annexure E of Appendix-I. The Bid

Security shall be in the form of Demand Draft or Pay Order or in the form of a bank guarantee

issued by any Nationalized Bank or other bank specified in Government of Gujarat, GR No:

FD/MSM/e-file/4/2024/2859/D.M.O dated May 1, 2025 (and as amended from time to time), in

favour of “Gujarat Council on Science and Technology” payable at Gandhinagar, acceptable to the

Authority. The validity period of the Bid Security shall not be less than 165 (One Hundred and

Sixty-Five) days from the Bid Due Date and may be extended as may be mutually agreed between

the Authority and Bidder from time to time. The Bid shall be summarily rejected if it is not

accompanied by the Bid Security. Any change in format or conditional Bank Guarantee will not

be accepted and the bidder will be considered non-responsive. Once the successful bidder is

identified after the opening of the financial bid, the EMD of all the unsuccessful bidders shall be

released by the Authority within 7 working days.

The Bidders are eligible to claim exemption from submission of EMD under Gujarat Procurement

Policy, 2024. Eligibility for exemption from EMD will be as per Annexure 9, Gujarat State

Procurement Policy 2024: Clause 4, same is mentioned as follows:- “Micro & Small-scale

enterprises what participate directly in the tendering process for the product which they are

manufacturing/service which they are providing and have Udyam registration for items/services

under procurement and having registration with CSPO or National Small Industries Corporation”.

1.2.5. During the Bid stage, the Bidders are invited to examine the proposed site for the project (“Site”)

in great detail as indicated in clause 1.1.12 of this RFP and to carry out, at their cost, such studies

and investigations as may be required for submitting their respective Bids for award of the Project

and for carrying out the works and obligations, in accordance with the terms and conditions of

1.2.6. Any queries or request for additional information concerning this RFP shall be submitted in

writing or by e-mail to the officer designated in the Data Sheet.

1.2.7. The pre-bid queries should be submitted in the format specified below to be considered for

response and they should be submitted in MS-Excel format. Pre-bid queries not submitted in the

prescribed format may not be responded to.

S. Page Text provided Clarification sought with

Part of RFP Clause No.

N. No. in RFP justification if any

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

It is preferred that the queries should be sent to the Authority on [email protected]

and [email protected] within 24 hours from the scheduled pre-bid meeting. The

email shall clearly bear the following identification subject:

“Queries/Request for Additional Information: RFP for Selection of Design and Technical Agency

(DTA) for Preparation of Detailed Design and providing technical inputs for Development of District

Science Centres for Cluster E in Gujarat.

1.3 Schedule of Bidding Process

1.3.1. The Authority shall receive Bids for selection of the Bidder(s) pursuant to and in accordance with

the terms set forth in the RFP and other documents to be provided by the Authority pursuant to

this RFP, as modified, altered, amended and clarified from time to time by the Authority

(collectively the “Bidding Documents”). Any addenda, corrigendum or clarification issued

subsequent to the issuance of this RFP, but before the Bid Due Date, will be deemed to form part

of the Bidding Documents. All Bids shall be prepared and submitted in accordance with such

terms on or before the time on the date specified in this RFP for submission of Bids by the Bid

The Authority shall endeavor to adhere to the schedule as provided in the Data Sheet. However,

the Authority may, at its own discretion, revise or extend any of the timelines set out in the set

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat

2. INSTRUCTIONS TO BIDDERS

2.1 General terms of Bidding

2.1.1. For the purposes of this Project, it is hereby clarified that no Bidder shall submit more than

(one) Bid. A Bidder bidding individually or as a Member of a Consortium shall not be entitled

to submit another bid either individually or as a Member of a Consortium, failing which such

Bid shall be summarily rejected.

2.1.2. Unless the context otherwise requires, the terms not defined in this RFP, but defined in the

Contract shall have the meaning assigned thereto in the Contract.

2.1.3. The Bidding Documents can be download from the https://tender.nprocure.com that is, e-

Procurement Portal and the Bidder shall submit its hardcopy of Technical Bid at the address

specified herein below on or before the Bid Due Date:

The Advisor & Member Secretary,

Gujarat Council on Science and Technology,

Dept of Science & Technology, Govt of Gujarat,

Block – B, 7th Floor, M S Building, Besides Pathikashram,

Sector 11, Gandhinagar –

For avoidance of doubt, it is clarified that the Bid shall be submitted on or before the Bid Due

Date and time at the address specified in Clause 2.1.3 as per the details set out in Clause 2.11.

The Bidder shall deposit a non-refundable tender document fee as specified in the Data Sheet

(the “Document Fee”) towards purchase of the RFP. The Document Fee shall be in the form of

a demand draft issued by any Nationalized Bank or other bank specified in Government of

Gujarat, GR No: FD/MSM/e-file/4/2024/2859/D.M.O dated May 1, 2025 (and as amended from

time to time) in favor of “Gujarat Council on Science and Technology”, payable at Gandhinagar.

The original copy of the demand draft shall be submitted along with the Bid and the scanned

copy of the such demand draft shall be uploaded along with the technical proposal on the e-

Procurement portal. Demand Draft purchased by the other then bidder and issued after the

last date of submission of Bids, will not be considered or accepted.

2.1.4. Notwithstanding anything to the contrary contained in this RFP, the detailed terms specified in

the Contract shall have an overriding effect; provided, however, that any conditions or

obligations imposed on the Bidder hereunder shall continue to have effect in addition to its

obligations under the Contract.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

2.1.5. The Bid shall be furnished as per formats provided in Appendix-I of this RFP. The Bid shall

include the following:

Annexure A : Letter Comprising the Bid

Annexure B : General Information of Bidder & Statement of the Legal Capacity

Annexure C : Power of Attorney for Signing of Bid with Board Resolution/ Charter

Document in favor of Executant

Annexure D : Power of Attorney for Lead Member of Consortium

Annexure E : Bid Security (Bank Guarantee)

Annexure F : Summary of Projects

Annexure G : Joint Bidding Agreement

Annexure H : Technical Capacity of Bidder

Annexure I : Financial Capacity of Bidder

Annexure J : Undertaking for the Key Personnel

Annexure K : Non-Blacklisting Affidavit

Annexure L : Project Approach, Workplan and Methodology

Annexure M : Bid Checklist

Annexure N : Plot details and Sub themes of each DSCs.

2.1.6. The Financial Bid for a Project should be submitted on https://tender.nprocure.com (“e-

Procurement Portal”) only as per the format specified therein. The format provided at

Appendix-II is for illustrative purposes only. In the event of any difference between figures and

words, the amount indicated in words shall be considered. Any physical submission of the

financial bids will be summarily rejected.

2.1.7. The Bidder shall deposit a Bid Security in accordance with the provisions of this RFP clause

1.2.4. The Bidder has to provide the Bid Security in the form of in the form of Demand

Draft/Bank Guarantee/Pay Order, in favour of “Gujarat Council of Science and Technology”

payable at Gandhinagar, acceptable to the Authority, as per format set forth in Annexure E of

Appendix - I. The validity period of the Bid Security shall not be less than 165 (One Hundred

and Sixty-Five) days from the Bid Due Date and may be extended as may be mutually agreed

between the Authority and Bidder from time to time. Where a Demand Draft is provided, it

shall (unless uncashed) prior to its expiry be renewed from time to time to keep it valid and

enforceable for a period of 165 (One Hundred and Sixty Five) days from the Bid Due Date. The

Bid shall be summarily rejected if it is not accompanied by the Bid Security or valid documents

for claiming exemption of Bid Security. The Bidder shall comply with the applicable policies of

the state of Gujarat for claiming exemption from the submission of the Bid Security.

2.1.8. The Bidder should submit a Power of Attorney as per the format set forth in Annexure C of

Appendix-I, duly supported with extracts of the charter document or board resolution, in

favour of executant authorising the signatory of the Bid to commit the Bidder. In case of a

Consortium, the Members thereof should submit a Power of Attorney in favor of any member,

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

which shall be thereafter identified as the Lead Member as per the format at Annexure D of

Appendix-I, if applicable.

In case the Bidder is a sole Proprietor or a proprietorship firm, the Bidder shall submit an

Affidavit certifying that it has the power to sign and execute all documents and undertakings

consequent to acceptance of the bid, and generally dealing with the Authority in all matters in

connection with or relating to or arising out of the bid for the Project and/or upon award

thereof and/or till the entering into of the Contract with the Authority or any entity

representing the Authority.

2.1.9. Any condition or qualification or any other stipulation contained in the Bid shall render the Bid

liable to rejection as a non-responsive Bid.

2.1.10. All communications in relation to or concerning the Bidding Documents and the Bid shall be in

English language.

2.1.11. The Bidding Documents including this RFP and all attached documents are and shall remain the

property of the Authority and are transmitted to the Bidders solely for the purpose of

preparation and the submission of a Bid in accordance herewith. Bidders are to treat all

information as strictly confidential and shall not use it for any purpose other than for

preparation and submission of their Bid. The provisions of this Clause 2.1.12 shall also apply

mutatis mutandis to Bids and all other documents submitted by the Bidders, and the Authority

will not return any Bid or any information provided along therewith.

2.1.12. A Bidder shall not have a conflict of interest, as more specifically described below, (the “Conflict

of Interest”) that affects the Bidding Process. Any Bidder found to have a Conflict of Interest

shall be disqualified. In the event of disqualification, the Authority shall forfeit and appropriate

the Bid Security or Performance Security, as the case may be. The Bidder acknowledges and

agrees such forfeiture and appropriation of the Bid Security or Performance Security (as the

case may be) is reasonable and represents the mutually agreed genuine pre-estimated loss and

damages likely to be suffered and incurred by the Authority and not by way of penalty for, inter

alia, the time, cost and effort of the Authority, including consideration of such Bidder’s

proposal (“Damages”). The Bidder acknowledges and agrees that such forfeiture and

appropriation of the Bid Security or Performance Security (as the case may be) is without

prejudice to any other right or remedy that may be available to the Authority hereunder or

Without limiting the generality of the above, a Bidder shall be considered to have a Conflict of

Interest that affects the Bidding Process, if:

a) the Bidder, its Member or Associate (or any constituent thereof) and any other Bidder, its

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Member or Associate (or any constituent thereof) have common controlling shareholders

or other ownership interest; provided that this qualification shall not apply in cases where

the direct or indirect shareholding of a Bidder, its Member or an Associate thereof or any

shareholder thereof having a shareholding is not more than 25% (twenty five per cent) of

the paid up and subscribed share capital of such Bidder, Member or Associate, as the case

may be, in the other Bidder(s), its Member or Associate is not more than 25% (twenty five

per cent) of the paid up and subscribed equity share capital thereof; provided further that

this disqualification shall not apply to any ownership by a bank, insurance company,

pension fund or a public financial institution referred to in section 2(72) of the Companies

Act, 2013. For the purposes of this Clause 2.1.13, indirect shareholding held through one

or more intermediate persons shall be computed as follows: (aa) where any intermediary

is controlled by a person through management control or otherwise, the entire

shareholding held by such controlled intermediary in any other person (the “Subject

Person”) shall be taken into account for computing the shareholding of such controlling

person in the Subject Person; and (bb) subject always to sub-clause (aa) above, where a

person does not exercise control over an intermediary, which has shareholding in the

Subject Person, the computation of indirect shareholding of such person in the Subject

Person shall be undertaken on a proportionate basis; provided, however, that no such

shareholding shall be reckoned under this sub-clause (bb) if the shareholding of such

person in the intermediary is less than 26% (twenty six per cent) of the subscribed and paid

up equity shareholding of such intermediary; or

b) a constituent of such Bidder is also a constituent of another Bidder; or

c) such Bidder, its Member or any Associate thereof receives or has received any direct or

indirect subsidy, grant, concessional loan or subordinated debt from any other Bidder, its

Member or Associate, or has provided any such subsidy, grant, concessional loan or

subordinated debt to any other Bidder, its Member or Associate; or

d) such Bidder has the same legal representative for purposes of this Bid as any other Bidder;

e) such Bidder or any Associate thereof has a relationship with another Bidder or any

Associate thereof, directly or through common third parties, that puts them in a position

to have access to each other’s information about, or to influence the Bid of either or each

of the other Bidder; or

f) such Bidder has participated as a contractor or sub-contractor to the Authority in the

preparation of any documents, design or technical specifications of the Project.

For the purposes of this RFP, Associate means, in relation to the Bidder, a person who controls,

is controlled by, or is under common control with such Bidder (the “Associate”). The

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

expression “control” means, with respect to a person which is a company or corporation, the

ownership, directly or indirectly, of more than 50% (fifty per cent) of the voting share capital of

such person, and with respect to a person which is not a company or corporation, the power to

direct the management and policies of such person, whether by operation of law or by contract

or otherwise. It is clarified that a certificate from a statutory auditor who audits the book of

accounts of a Bidder shall be provided to demonstrate that a person is an Associate of the

2.1.13. Any award of the Project shall be subject to the terms of Bidding Documents.

2.1.14. A Bidder shall be liable for disqualification and/or forfeiture of Bid Security if any legal, financial

or technical adviser of the Authority in relation to the Project is engaged by the Bidder, its

Members or any Associate thereof, as the case may be, in any manner for matters related to

or incidental to such Project during the Bidding Process or subsequent to the (i) issue of the

LOA or (ii) execution of the Contract. In the event any such adviser is engaged by the Selected

Bidder, as the case may be, after issue of the LOA or execution of the Contract for matters

related or incidental to the Project, then notwithstanding anything to the contrary contained

herein or in the LOA or the Contract and without prejudice to any other right or remedy of the

Authority, including the forfeiture and appropriation of the Bid Security or Performance

Security, as the case may be, which the Authority may have thereunder or otherwise, the LOA

or the Contract, as the case may be, shall be liable to be terminated without the Authority

being liable in any manner whatsoever to the Selected Bidder for the same. For the avoidance

of doubt, this disqualification shall not apply where such adviser was engaged by the Bidder,

its Member or Associate in the past but its assignment expired or was terminated 6 prior to the

Bid Due Date. Nor will this disqualification apply where such adviser is engaged after a period

of 3 (three) years from the date of commercial operation of the Project.

2.1.15. This RFP is not transferable.

2.2 Eligibility of Bidders

2.2.1. For determining the eligibility of Bidders for their technical qualification hereunder, the

following shall apply:

(a) The Bidder may be a Sole Bidder or a group of entities (the “Consortium”), coming

together to implement the relevant Project. The maximum members in a Consortium

will be limited to 2 (Two). The term Bidder used herein would apply to both a single

entity and a Consortium. Bidder may be a natural person, private entity, or any

combination of them with a formal intent to enter into a Joint Bidding Agreement or

under an existing agreement to form a Consortium.

(b) A Bidder may be a company registered in India under the Companies Act or

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

incorporated outside India under relevant laws of incorporation under country of its

origin, or a society registered under applicable governing laws of India or of the

jurisdiction of its origin, or a registered trust under applicable governing laws of India

or of the jurisdiction of its origin, or Limited Liability Partnership (LLP) incorporated

under Limited Liability Partnership Act, 2008 or incorporated under the country of its

origin, or the Partnership Firm registered under the Partnership Act, 1932 or

registered under the country of its origin, or a natural person(s) or a sole

proprietorship under relevant acts/laws either within India or outside India or any

combination of these above. The bidder shall submit incorporation/registration

documents in support along with the technical bid.

(c) While only entities registered/ incorporated in India are permitted to submit bid for

the Project. It is clarified that as mandated under the Order (Public Procurement No.

4) dated 23rd Feb 2023 issued by the Ministry of Finance, Department of Expenditure,

Public Procurement Division, the Bidder shall not, unless registered with the

Competent Authority under the aforesaid Order, be related to an entity in a country

which shares a land border with India, in any of the following ways:

a. An entity incorporated, established or registered in such a country; or

b. A subsidiary of an entity incorporated, established or registered in such a

c. An entity substantially controlled through entities incorporated, established or

registered in such a country; or

d. An entity whose beneficial owner is situated in such a country; or

e. An Indian (or other) agent of such an entity; “agent” for the purposes of this

RFP shall mean a person employed to do any act for another, or to represent

another in dealings with third person; or

f. natural person who is a citizen of such a country ; or

g. A consortium or joint venture where any member of the Consortium or joint

venture falls under any of the above.

The “beneficial owner” for the purpose of (c) above shall mean,

1. In case of a company or Limited Liability Partnership, the beneficial owner is the

natural person(s), who, whether acting alone or together, or through one or more

juridical persons, has a controlling ownership interest or who exercises control

through other means. Where no natural person is identified, the beneficial owner

is the relevant natural person who holds the position of senior managing official.

a. “Controlling ownership interest” means ownership of or entitlement to more

than 25% (twenty-five per cent) of shares or capital or profits of the company,

b. “Control” shall include the right to appoint majority of the directors or to

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

control the management or policy decisions including by virtue of their

shareholding or management rights or shareholders agreements or voting

2. In case of a partnership firm, the beneficial owner is the natural person(s) who,

whether acting alone or together, or through one or more juridical person, has

ownership of entitlement to more than fifteen percent of capital or profits of the

3. In case of an unincorporated association or body of individuals, the beneficial

owner is the natural person(s), who, whether acting alone or together, or through

one or more juridical person, has ownership of or entitlement to more than fifteen

percent of the property or capital or profits of such association or body of

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial

owner is the relevant natural person who holds the position of senior managing

5. In case of a trust, the identification of beneficial owner(s) shall include

identification of the author of the trust, the trustee, the beneficiaries with fifteen

percent or more interest in the trust and any other natural person exercising

ultimate effective control over the trust through a chain of control or ownership.

An Agent is a person employed to do any act for another, or to represent another in

dealings with third person.

Provided further that the Selected bidder shall not be allowed to sub-contract to any

contractor from a country which shares a land border with India unless such contractor

is registered with the Competent Authority as provided in the aforesaid Order. It is

however clarified that, as mentioned in Annexure B of the aforesaid Order, the

restriction contained in this clause will not apply in respect of those countries (even if

sharing a land border with India) to which the Government of India has extended lines

of credit or in which the Government of India is engaged in development projects. The

updated lists of countries to which lines of credit have been extended or in which

development projects are undertaken are given on the website of the Ministry of

External Affairs.

“Competent Authority” for the purpose of this Clause means the Authority defined in

Annex 1 of the Order (Public Procurement No. 4) dated 23rd Feb, 2023 issued by the

Ministry of Finance, Department of Expenditure, Public Procurement Division.

(d) While qualification is open to persons from any country, the following provisions shall apply:

a) Where, on the date of the Bid, 25% (twenty-five per cent) or more of the aggregate

issued, subscribed and paid-up equity share capital in a Bidder or its Member is

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

held by persons resident outside India or where a Bidder or its Member is

controlled by persons resident outside India; or

b) if at any subsequent stage after the date of the Bid, there is an acquisition of 25%

(twenty-five per cent) or more of the aggregate issued, subscribed and paid-up

equity share capital or control, by persons resident outside India, in or of the Bidder

then the qualification of such Bidder or in the event described in sub clause (b) above,

the continued qualification of the Bidder shall be subject to approval of the Authority

from national security and public interest perspective. The decision of the Authority in

this behalf shall be final and conclusive, and binding on the Bidder.

The holding or acquisition of equity or control, as above, shall include direct or indirect

holding/ acquisition, including by transfer, of the direct or indirect legal or beneficial

ownership or control, by persons acting for themselves or in concert and in determining

such holding or acquisition, the Authority shall be guided by the principles, precedents

and definitions contained in the Securities and Exchange Board of India (Substantial

Acquisition of Shares and Takeovers) Regulations, 2011, or any substitute thereof, as in

force on the date of such acquisition.

The Bidder shall promptly inform the Authority of any change in the shareholding, as

above, and failure to do so shall render the Bidder liable for disqualification from the

Bidding Process.

e) Any entity which has been barred by the [Central/ State Government, or any entity controlled

by it,] from participating in any project, and the bar subsists as on the Bid Due Date, would not

be eligible to submit any Bid.

2.2.2. MINIMUM ELIGIBILITY REQUIREMENTS:

The Bidder shall fulfil the following criteria –

Technical & Financial Capacity: For demonstrating technical capacity, the Bidder shall need

to fulfill the below mentioned minimum eligibility criteria (“Minimum Eligibility Criteria”):

(i) The Bidder can be a single entity or a consortium of entities with maximum

members in a consortium limited to 2 (two).

(ii) If a Bidder is a single entity or a consortium, then it shall meet the following criteria

either individually or collectively as the case may be.

(iii) The Bidder shall meet the minimum eligibility criteria as per following criteria:

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

A. Technical Capacity

(a) Architectural Design Expertise

The Bidder shall have experience in architectural design and/or detailed

engineering design of at least 1 (one) completed Eligible Design Assignment,

having a total project cost of INR 64 (Sixty Four) crores, within the last 7 years

immediately preceding the Bid Due Date.

The Bidder shall have experience in architectural design and/or detailed

engineering design of at least 2 (two) completed Eligible Design Assignment,

having a total project cost of INR 40 (Forty) crores, within the last 7 years

immediately preceding the Bid Due Date.

The Bidder shall have experience in architectural design and/or detailed

engineering design of at least 3 (three) completed Eligible Design Assignment,

having a total project cost of INR 32 (Thirty Two) crores, within the last 7 years

immediately preceding the Bid Due Date.

1. For the purposes of this RFP, “Eligible Design Assignment” shall mean any

assignment involving architectural design and/or detailed engineering design

services for a Building Infrastructure Project, carried out within the seven (7)

years immediately preceding the Bid Due Date. Such assignments must

demonstrate the Bidder’s capacity to undertake complex building design works

in accordance with statutory norms, functional requirements, and user-centric

design principles.

2. For the purpose of evaluating Eligible Design Assignments, a “Building

Infrastructure Project” shall include projects related to the development of

Institutional Buildings (educational facilities, research institutions, government

or public administration buildings, healthcare establishments, auditoriums,

convention centres, libraries, cultural complexes), Museums, Science Centres, or

Residential Projects.

However, projects exclusively pertaining to roads, highways, bridges, railways,

ports, logistics infrastructure, industrial parks, or similar infrastructure—shall

not qualify under this category and shall be excluded from consideration.

3. Experience of ongoing projects against the above-mentioned criterion would

also be considered, provided that in such projects, architectural design and/or

detailed engineering design should have been completed and/or construction

work is started and/or construction agency is finalized.)

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

(b) Exhibit Design and/or Curation Experience

The Bidder shall have experience in Curation and Exhibit Design of at least 1 (one)

completed Similar Facility, having a total cost of exhibits in such project of at least

INR 16 (Sixteen) Crore, during last 7 years immediately preceding the Bid Due

The Bidder shall have experience in Curation and Exhibit Design for at least 2 (two)

completed Similar Facilities, each having a total cost of exhibits of at least INR

(Ten) Crore, during last 7 years immediately preceding the Bid Due Date.

The Bidder shall have experience in Curation and Exhibit Design for at least

(three) completed Similar Facilities, each having a total cost of exhibits of at least

INR 8 (Eight) Crore, during last 7 years immediately preceding the Bid Due Date

1. For the purpose of this RFP, “Exhibit” herein shall mean static or interactive or

kinetic or dynamic models / sculptures / artefacts / installations / Labels and

Interpretive Texts / Graphics and Visuals / Audio-visual Media / Interactive

Displays / Back-lit panels / Infographics / Augmented Reality (AR) - Virtual

Reality (VR) based interactions/ simulators / Script writing.

2. For exhibit experience:- “Similar Facility” shall mean projects involving design

and curation of exhibits for science museum, science centres, science theme-

based galleries, archeologically museum, exhibitions, trade shows,

expositions/expos, art galleries, interpretation centres, cultural centres.

Experience of exhibitions, trade shows, expositions/expos with temporary

infrastructure and exhibits would not be considered under this category. For

the purposes of this clause, temporary infrastructure and exhibits shall mean

the facility whose duration is less than 6 months.

(a) and (b) shall be collectively referred to as the “Technical Capacity”.

Current value of the completed project (Similar Facility) shall be derived as per the

enhancement factor provided below:

Year Financial Year Enhancement Factor

Base (Inviting Year) 2025-26

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Year Financial Year Enhancement Factor

The Bidder shall provide the documentary evidence in support of its credential such

as agreement copy/work order / Letter of Award, and/or client certificate or statutory auditor’s

certificate or Chartered Accountant’s certificate, as the case may, be for demonstrating the

Technical Capacity. Such documentary evidence shall be duly signed by the authorized

signatory of the Bidder and a Member of the Consortium. The documentation should

substantiate the requisite information such as the status on completion of the project, project

cost, scope of the Bidder’s services, and any other relevant information etc.

B. Financial Capacity

c) The Bidder shall have an Average Annual Turnover of INR 4,50,00,000 (Indian

Rupees Four Crore Fifty Lacs only) of the last 3 (three) financial years i.e. FY 2024-

25, FY 2023-24 & FY 2022-23, preceding the Bid Due Date.

d) The Bidder shall have a positive Net Worth as on 31st March 2025 duly certified by

(c) and (d) are collectively referred to as "Financial Capacity".

The bidder shall provide documentary evidence by way of statutory auditor and/or

Chartered Accountant’s certificate for demonstrating the Financial Capacity. Such

documentary evidence shall be duly signed by the authorized signatory of the Bidder and a

Member of the Consortium (whose credentials were taken into consideration for the

purposes of technical qualification under and in accordance with the RFP), if applicable.

The Bid shall be accompanied by the audited annual reports of the Bidder for the latest

financial year preceding the Bid Due Date.

In case the annual accounts for the latest financial year are not audited, the Bidder shall

provide an undertaking duly signed by Statutory Auditor/ Chartered Accountant to this

effect and shall submit Turnover credentials for the financial year preceding the latest

financial year for which the Turnover is not audited and therefore not being provided.

i. In computing the Technical & Financial Capacity and Technical Marks of the Bidder

under Clause 2.2.2, the Technical & Financial Capacity and experience proof of their

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

respective Associates would also be eligible hereunder.

ii. For the purposes of this RFP, Net Worth means:

a) in case the Bidder is a company, Net Worth will mean the aggregate value of

the paid-up share capital and all free reserves created out of the profits and

securities premium account, after deducting the aggregate value of the

accumulated losses, deferred expenditure and miscellaneous expenditure not

written off, as per the audited balance sheet, but does not include reserves

created out of revaluation of assets, write-back of depreciation and

amalgamation (“Net Worth"); and

b) in case the Bidder is any other entity, Net Worth shall mean the amount

derived by subtracting the liabilities from the corpus and reserve amounts as

certified by the chartered accountant/statutory auditor having valid

registration will mean the sum of available corpus and its free reserves.

iii. For the purposes of this RFP, Turnover means:

a) in case the Bidder is a company - the aggregate value of the realization of

amount made from the sale, supply or distribution of goods or on account of

services rendered, or both, by the company during a financial year. For

avoidance of doubt, it is clarified that it shall not include interest earned from

financial instruments.

b) in case the Bidder is a society or a trust is the gross receipts which includes

donations from individuals and corporations, support from government

agencies, income from activities related to the organization's mission, and

income from fundraising activities, membership dues, and financial

investments such as stock shares in companies.

iv. In computing the Technical & Financial Capacity and Technical Marks of the Bidder

under Clause 2.2.2, the Technical & Financial Capacity and experience proof of their

respective Associates would also be eligible hereunder; provided the Bidder

submits documentary evidence certifying such Associate’s consent for utilizing its

experience in this regard.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Technical Score: The Bidders shall be provided marks based on their Technical Capacity, Financial

Capacity and Technical Presentation.

The Bidders meeting the Minimum Eligibility Criteria shall be eligible for scouring as per the terms and

respective scores outlined in table below -

S. N. Technical Scoring Criteria Marking Pattern

Average annual Turnover of the

(Indian Rupees Four Crore Fifty  More than INR 4.50 crore but less than or equal to

Lacs Only) in the last three crore – 5 marks

financial years preceding the Bid  More than INR 7 crore but less than or equal to

A Due Date. (FY 2024 – 25, 2023 – crore – 7.5 marks

24, 2022 – 23) as defined in  More than INR 9.5 crores – 10 marks

Clause 2.2.2 (iii) (c)

(Certificate from the duly

certified by statutory auditor/CA

(refer format in Annexure H).

 Meeting Technical Capacity Minimum Eligibility

Criteria in Eligible Design Assignment - (10 Marks)

 For each additional experience of completed Eligible

Technical Capacity in

Design Assignment having a total cost of project at

architectural design and/or

detailed engineering design as

o INR 64 crores – 10 marks

defined in Clause 2.2.2 (iii) (a).

o INR 40 crores – 5 marks

o INR 32 crores – 2.5 marks

Subject to a maximum of 20 marks.

 Meeting Technical Capacity Minimum Eligibility

Criteria in Exhibit Design and/or Curation Experience

Technical Capacity in Exhibit

Design and/or Curation

C  For each additional experience of completed Similar

Experience as defined in Clause

Facility with a minimum cost of INR 8 Crores –

Subject to a maximum of 20 marks.

Human Resource Pool Proposed 1. Team Leader – (Max Marks - 5 marks)

for the project Educational Qualification

- Graduate in Architecture and registration with

CV of Key Personal should be Council of Architecture or B. Arch or B. Tech civil

submitted as per the format or equivalent with min. 15 years of experience -

provided in Appendix I – 1 mark

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

S. N. Technical Scoring Criteria Marking Pattern

- Postgraduate in Architecture and registration

with Council of Architecture or M Arch or ME

Civil or M Tech Civil or equivalent with min.

years of experience – 2 Marks

Work Experience

- Experience as Team Leader/Project lead in

Building Infrastructure of at least 3 (three)

similar assignments - 3 Marks

(The years of experience shall be counted only after the attainment of

the specified educational qualification.)

2. Science Curation Expert (Max marks -5 marks)

Educational Qualification

Science/Technology/Engineering/Mathematics

(STEM) with min 7 years in the curation of

exhibits – 2 Mark

- Post Graduate in

Science/Technology/Engineering/Mathematics

(STEM) with min 7 years in the curation of

exhibits – 3 Mark

Work Experience

- Experience of at least 3 number of similar Facilities-

(The years of experience shall be counted only after the attainment of

the specified educational qualification.)

3. Creative Expert – AV Content (Max marks -5 marks)

Educational Qualification

- Bachelor's degree in science/art/commerce with

least 3 years of experience in creative script

writing/ illustrative exhibits/ infographics/

popular science writing/designing community

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

S. N. Technical Scoring Criteria Marking Pattern

science /AV presentation/ digital

animations/simulations and other similar

facilities– 2 marks

- Post Graduate degree in science/art/commerce

with least 3 years of experience in creative script

writing/ illustrative exhibits/ infographics/

popular science writing/designing community

science /AV presentation/ digital

animations/simulations and other similar

facilities– 3 marks

Work Experience

- Experience of at least 3 assignments in creative

script writing/ illustrative exhibits/ infographics/

popular science writing/designing community

science /AV presentation/ digital

animations/simulations - 2 marks

(The years of experience shall be counted only after the attainment of

the specified educational qualification.)

I. Approach and Methodology for the project –

a. Project Execution Schedule with resource

b. Approach for sustainable operations & maintenance

Technical Presentation to be of the project.

made and shown on the date With regarding the exhibit Curation, The Bidder must

and time intimated by Authority. present the following:

Conceptual Understanding: The bidder must

demonstrate a clear understanding of the scientific

concepts behind each exhibit proposed for the science

museum. The presentation should articulate how each

exhibit will effectively communicate these concepts to

visitors of all ages and backgrounds.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

S. N. Technical Scoring Criteria Marking Pattern

Technology Demonstration: The bidder should

showcase the technological aspects underlying each

exhibit model. This includes explaining the interactive

features, digital interfaces, and any other technology

incorporated into the exhibit to enhance visitor

engagement and learning.

Operational and Maintenance (O&M) Friendliness:

Bidders must emphasize the ease of operation and

maintenance for each proposed exhibit to ensure

smooth operation throughout the exhibit's lifespan.

II. Masterplan proposed for the project (for all DSCs) –

III. 3D and Walkthrough – 10 marks

• Showcasing details of Curation, Storyline, theming for

• 3D walkthrough of each DSC (interior and exterior)

Note: The key professionals to be nominated by the bidders shall be on the permanent payroll of the bidder as on

date of bid submission. In the event that the CV of an individual (Key Personnel Expert) is submitted by multiple

bidders, no marks shall be awarded for that CV of such bidders.

The Bidders should mandatorily score an aggregate of at least 70 marks (“Minimum Technical Marks”)

out of 100 marks in the abovementioned table to qualify for further consideration and opening and

evaluation of financial bids.

Technical Marks: The Bidder shall be required to obtain at least 70 (Sixty) Marks in aggregate

(“Minimum Technical Score”) to qualify for further bidding process; pursuant to marks scored basis

its Technical Capacity, Financial capacity and Concept Presentation in accordance with terms hereof in

to be considered.

In computing the Technical & Financial Capacity and Technical Marks of the Bidder/ Consortium

Members under Clause 2.2.2, the Technical & Financial Capacity and experience proof of their

respective Associates.

In the event, the number of such Qualified Bidders is less than three, the Authority in furtherance of

competition/public interest and in its sole discretion, may relax the passing marks for technical bids to

allow at least two Bidders to compete at the financial bid opening and further evaluation.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

2.2.3. In case the Bidder is a Consortium, it should comply with the following additional requirements:

(a) Bid should contain the information required for each Member of the Consortium, provided

number of members of Consortium should not exceed 2 (Two). None of the members in a

Consortium should be under any sort of ineligibility under the Bid documents;

(b) The Bid should contain the information required for each member of the Consortium;

(c) Members of the Consortium shall nominate 1 (one) member as the lead member (“Lead

(d) The nomination of the Lead Member shall be supported by a Power of Attorney, as per

the format set forth in Annexure D of Appendix-I, signed by all the Members of the Consortium;

(e) The parties to a Consortium shall be jointly and severally liable if awarded to the Consortium;

(f) The Bid should include a brief description of the roles and responsibilities of individual

members, particularly with reference to design obligations; and

(g) Members of the Consortium shall enter into a binding Joint Bidding Agreement (the “Joint

Bidding Agreement”) for the purpose of submitting the Bid. The Joint Bidding Agreement shall,

inter alia convey the intent to enter into the DTA Contract and subsequently carry out all the

responsibilities as service provider in terms of the DTA Contract, in case any Project is awarded

to the sole Bidder or the Consortium;

(h) Except as provided under this RFP and the Bidding Documents, there shall not be any

amendment to the Joint Bidding Agreement without the prior written consent of the

(i) No change in the composition of the Consortium is allowed subsequent to the submission of

the Bid during the Bidding Process or in case of the Selected Bidder during the Term of the

Project, otherwise the Bid shall be disqualified and Bid Security or Performance Security or

Performance Guarantee as the case may be forfeited.

(Note: A copy of the Joint Bidding Agreement should be submitted along with the Bid. The Joint Bidding

Agreement entered into between the members of the Consortium should be specific to the Project and

should fulfill the above requirements, failing which the Bid shall be considered non-responsive.)

2.2.4. Any entity which has been barred by the Central/ State Government, or any other government

institution in India, for any reason, from participating in any project, and the bar subsists as on

the date of the Bid, would not be eligible to submit the Bid, either individually or as Member

of a Consortium.

2.2.5. The Bid shall be accompanied by the audited annual reports of the Bidder (of each Member in

case of a Consortium) for the last three financial year preceding the Bid Due Date. The Bidder

shall enclose in its Bid, as per the format set forth in Annexure G of Appendix-I, complete with

its Annexes, the certificate(s) from its statutory auditors/CA specifying the Average Annual

Turnover and Net Worth of the Bidder as specified in Clause 2.2.2 and also specifying that the

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

methodology adopted for calculating such Net Worth conforms to the provisions of Clause

In case the annual accounts for the latest financial year are not audited and therefore the

Bidder cannot make it available, the Bidder shall give an undertaking to this effect and the

statutory auditor/CA shall certify the same. In such a case, the Bidder shall provide the audited

financial statements for the financial year preceding the latest financial year for which the

audited annual report is not being provided.

2.3 Alternate Bidder Evaluation Procedures

2.3.1. For any other form of Bidder, than those specified under Clause 2.2, appropriate calculation

methods shall be defined by the Authority prior to commencement of evaluation of Technical

and Financial Capacity.

2.4 Cost of Bidding

2.4.1. The Bidders shall be responsible for all of the costs associated with the preparation of their

Bids and their participation in the Bidding Process. The Authority will not be responsible or in

any way liable for such costs, regardless of the conduct or outcome of the Bidding Process.

2.5 Sites visit and verification of information

2.5.1. Bidders are encouraged to submit their respective Bids after visiting the Site and ascertaining

for themselves the conditions, location, surroundings, Applicable Laws, applicable permits and

regulations, and any other matter considered relevant by them for submitting their Bids in

response to the RFP.

2.5.2. It shall be deemed that by submitting a Bid, the Bidder has:

a) made a complete and careful examination of the Bidding Documents;

b) received all relevant information requested from the Authority;

c) acknowledged and accepted the risk of inadequacy, error or mistake in the

information provided in the Bidding Documents or furnished by or on behalf of the

Authority relating to any of the matters referred to in Clause 2.5.1 above;

d) satisfied itself about all matters, things and information including matters referred

to in Clause 2.5.1 hereinabove necessary and required for submitting an informed

Bid, execution of the Project in accordance with the Bidding Documents and

performance of all of its obligations thereunder;

e) acknowledged and agreed that inadequacy, lack of completeness or incorrectness

of information provided in the Bidding Documents or ignorance of any of the

matters referred to in Clause 2.5.1 hereinabove shall not be a basis for any claim for

compensation, damages, extension of time for performance of its obligations, loss

of profits etc. from the Authority, or a ground for termination of the DTA Contract;

f) agreed to be bound by the undertakings provided by it under and in terms hereof.

2.5.3. The Authority shall not be liable for any omission, mistake or error on the part of the Bidder in

respect of any of the above or on account of any matter or thing arising out of or concerning

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

or relating to the Bidding Documents including the RFP or the Bidding Process, including any

error or mistake therein or in any information or data given by the Authority.

2.6 Right to accept and to reject any or all Bids

2.6.1. The Authority reserves the right to verify all statements, information and documents submitted

by the Bidder in response to the RFP or the Bidding Documents and the Bidder shall, when so

required by the Authority, make available all such information, evidence and documents as

may be necessary for such verification. Any such verification or lack of such verification by the

Authority shall not relieve the Bidder of its obligations or liabilities hereunder nor will it affect

any rights of the Authority thereunder.

2.6.2. Notwithstanding anything contained in this RFP, the Authority reserves the right to accept or

reject any Bid and to annul the Bidding Process and / or reject all Bids at any time without any

liability or any obligation for such acceptance, rejection or annulment, and without assigning

any reasons thereof. In the event that the Authority rejects or annuls all the Bids, it may, in its

discretion, invite all eligible Bidders to submit fresh Bids hereunder.

2.6.3. The Authority reserves the right to reject any Bid and appropriate the Bid Security if, at any

time, a material misrepresentation is made or uncovered or the Bidder does not provide, within

the time specified by the Authority, supplemental information sought by the Authority for

evaluation of the Bid. Such misrepresentation/ improper response shall lead to the

disqualification of the Bidder. If the Bidder is a Consortium then the entire Consortium shall be

disqualified/ rejected. If such disqualification / rejection occurs after the Bids have been

opened and the First Ranked Bidder gets disqualified / rejected, then the Authority reserves

(a) to choose the Selected Bidder in accordance with Clause 3.3.3, 3.3.4, 3.3.5 and

(b) take any such measure as may be deemed fit in the sole discretion of the

Authority, including annulment of the Bidding Process.

2.6.4. In case it is found during the evaluation or at any time after selection of Qualified Bidders or

Selected Bidders or before/after signing of the DTA Contract or after its execution and during

the period of subsistence thereof, one or more of the Minimum Eligibility Criteria have not

been met by the Bidder or the Bidder has made material misrepresentation or has given any

materially incorrect or false information, the Bidder shall be disqualified forthwith,

notwithstanding anything to the contrary contained therein or in this RFP, in the Bidding

Documents and the Contract (if executed) shall be liable to be terminated, by a communication

in writing by the Authority to the Bidder, without the Authority being liable in any manner

whatsoever to the Bidder or Selected Bidder, as the case may be. In such an event, the

Authority shall have a right to forfeit and appropriate the Bid Security or Performance Security,

as the case may be, as compensation and Damages payable to the Authority for, inter alia,

time, cost and effort of the Authority, without prejudice to any other right or remedy that may

be available to the Authority.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

2.7 Content of RFP –

2.7.1. This RFP comprises the Disclaimer set forth hereinabove, the contents as listed below, and will

additionally include any Addendum issued in accordance with Clause 2.9. The Contract set out

in Volume II as part of the Bid Documents shall be deemed to be part of this RFP.

Invitation for Bids

Section 1. Introduction

Section 2. Instructions to Bidders

Section 3. Evaluation of Bids

Section 4. Fraud and Corrupt Practices

Section 5. Pre-Bid Conference

Section 6. Miscellaneous

Schedule 1: Terms of Reference or Scope of Work

Appendix I. Format for Technical Bid

Annexure A: Letter comprising the Technical Bid

Annexure B: General Information of Bidder & Statement of the Legal Capacity

Annexure C: Power of Attorney for Signing of Bid

Annexure D:Power of Attorney for Lead Member of Consortium

Annexure E: Format for Bid Security (Bank Guarantee)

Annexure F: Summary of Projects

Annexure G: Joint Bidding Agreement

Annexure H: Technical Capacity of Bidder

Annexure I: Financial Capacity of Bidder

Annexure J: Undertaking of Key Personnel

Annexure K: Non-blacklisting Affidavit

Annexure L: Project Approach, Workplan and Methodology

Annexure M: Bid Checklist

Annexure N: Plot details and Sub themes of each DSCs.

Appendix II: Format for Financial Bid (to be submitted online)

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

2.8 Clarifications

2.8.1. Bidders requiring any clarification on the Bidding Documents including the RFP may notify the

Authority in writing or by e-mail in accordance with Clause 1.2.7. They should send in their

queries before the date mentioned in the schedule of Bidding Process specified in Clause 1.3.

The envelopes shall clearly bear the following identification:

Queries/Request for Additional Information: “Queries/Request for Additional Information:

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and

Providing Technical Inputs for Development of District Science Centres for Cluster E in

2.8.2. The Authority shall endeavour to respond to the queries within the period specified therein

but no later than the date mentioned in Clause 1.2. The Authority will post the reply to such

queries on the e-procurement portal, and official website without identifying the source of

2.8.3. The Authority shall endeavour to respond to the questions raised or clarifications sought by

the Bidders. However, the Authority reserves the right not to respond to any question or

provide any clarification, in its sole discretion, and nothing in this clause shall be taken or read

as compelling or requiring the Authority to respond to any question or to provide any

2.8.4. The Authority may also on its own motion, if deemed necessary, issue interpretations and

clarifications to all Bidders. All clarifications and interpretations issued by the Authority shall

be deemed to be part of the Bidding Documents. Verbal clarifications and information given

by Authority, or its employees or representatives shall not in any way or manner be binding

on the Authority.

2.9 Amendment of RFP

2.9.1. At any time prior to the deadline for submission of Bids, the Authority may, for any reason,

whether at its own initiative or in response to clarifications requested by a Bidder, modify the

RFP by the issuance of an addendum or a corrigendum(“Addendum” or “Corrigendum”).

2.9.2. Any Addendum issued hereunder shall be uploaded e-procurement portal and/or official

2.9.3. In order to afford the Bidders a reasonable time for taking an Addendum into account, or for

any other reason, the Authority may, at its own discretion, extend the Bid Due Date.

C. PREPARATION AND SUBMISSION OF BIDS

2.10 Format and Signing of Bid

2.10.1. The Bidder shall provide all the information sought under this RFP. The Authority will evaluate

only those Bids that are received in the required formats and complete in all respects.

2.10.2. The Bid shall be typed or written in indelible ink and signed by the authorized signatory

(“Authorised Representative”) authorized through Power of Attorney in Appendix I & shall be

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

supported by a charter document or board resolution in favour of executant. The authorized

representative of the Bidder, who shall also initial each page, in blue ink. In case of printed and

published documents, only the cover shall be initialed. All the alterations, omissions, additions

or any other amendments made to the Bid shall be signed by the initial of the authorised

signatory by the person(s) signing the Bid.

2.10.3 Bidders should note the Bid Due Date, as specified in Data Sheet, for submission of Bids. Except

as specifically provided in this RFP, no supplementary material will be entertained by the

Authority, and that evaluation will be carried out only based on Documents received by the

closing time of Bid Due Date as specified in Data Sheet.

2.11 Sealing and Marking of Bids

2.11.1. The Technical Bids shall be submitted online and in hard copy (one ORIGINAL copy and two

SOFT copies). The Bidder shall submit the Technical Bid online on the e-Procurement Portal

with all scanned pages (in proper resolution) numbered serially and by giving an index of

documents. Each page of the documents shall be initiated by the Authorised Representative of

the Bidder as per the terms of the RFP. In case the Proposal is submitted on the document

downloaded from e-procurement portal, the Bidder shall be responsible for its accuracy and

correctness as per the version uploaded by the Authority and shall ensure that there are no

changes caused in the content of the downloaded RFP document. In case of any discrepancy

between the downloaded and/or submitted version of the RFP and the original RFP issued by

the Authority, the latter shall prevail.

The hard copy of the Technical Bid (original copy) shall be placed in a sealed envelope bearing

the subject “Technical Bid for RFP for Selection of Design and Technical Agency (DTA) for

Preparation of Detailed Design and Providing Technical Inputs for Development of District

Science Centres for Cluster E in Gujarat” and shall clearly indicate RFP Notice number and the

name and contact details of the Bidder. It shall bear on top, the following:

“Do not open until after the Bid Due Date and except in presence of the Authorized Person

of the Authority”

If the envelope is not sealed and marked as instructed above, the Authority assumes no

responsibility for the misplacement or premature opening of the contents of the Technical

Proposal submitted and consequent losses, if any, suffered by the Bidder.

In the event of any discrepancy between the soft copy/scanned copy of the Technical Bid

uploaded to the e-Procurement Portal and the hard copy of the Technical Bid, the Online will

prevail for purposes hereof. The Technical Bid shall include:

a. Letter comprising the Bid (Appendix – I - Annexure A);

b. General Information of Bidder and Statement of the Legal Capacity (Appendix – I -

c. Power of Attorney for signing of Bid in the prescribed format (Appendix – I -

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure C) supported with board resolution / charter document in favor of

d. If applicable, the Power of Attorney for Lead Member of Consortium (Appendix- I-

e. Bid Security (Appendix – I - Annexure E);

f. Summary of Projects (Appendix – I - Annexure F);

g. Joint Bidding Agreement (in case of Consortium (Appendix-I-Annexure G);

h. Technical Capacity of the Bidder (Appendix – I - Annexure H);

i. Financial Capacity of the Bidder (Appendix – I - Annexure I);

j. Undertaking of Key Personnel (Appendix – I - Annexure J);

k. Non-Blacklisting Affidavit (Appendix – I - Annexure K);

l. Project Approach, Workplan and Methodology (Appendix – I - Annexure L);

m. Bid Checklist (Appendix – I - Annexure M);

n. Plot details and Sub themes of each DSCs (Appendix – I - Annexure N);

o. A copy of the RFP Volume-I and Volume-II and with each page initialed by the person

signing the Bid in pursuance of the Power of Attorney referred to in Clause (c)

p. Bid Document fees in the form of Demand Draft of Rs. 15,000/- inclusive of GST in

favor of “Gujarat Council of Science and Technology” payable at Gandhinagar.

q. All Addendum, corrigendum and responses to Pre-Bid Queries published by the

Authority with each page initialed by the person signing the Bid in pursuance of the

Power of Attorney referred to in Clause (c) hereinabove.

r. A copy of the DTA Contract with each page initialed by the person signing the Bid in

pursuance of the Power of Attorney referred to in Clause (c) hereinabove.

s. All necessary documents required for establishing the eligibility of the bidder as

detailed in Clause 2.2.2 of this RFP.

2.11.2. FINANCIAL BIDS –

The Bidder shall submit the financial bid only on the e-Procurement Portal as per the format

specified therein. The format provided at Appendix-II is for illustrative purposes only. The

financial bid (the “FINANCIAL BID”) shall clearly indicate lumpsum contract fee (“Contract Fee”)

required for performance of obligations in respect of the RFP, in both figures and words, and

signed by the Bidder’s Authorized Representative. The Financial Bid quoted by the Bidder

should be given both in figures and words. In the event of any difference between figures and

words, the amount indicated in words shall prevail. The financial bid must encompass all costs

considering services detailed out in Schedule 2 of RFP Volume II.

It shall be deemed that by submitting a Financial Bid, the Service provider has made a complete

and careful examination of all the provisions of Bid Documents, including but not limited to

Schedule 2 of RFP Volume II.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

The Financial Bid shall be submitted online only at e-Procurement portal i.e.,

https://tender.nprocure.com only as per the format specified therein. The format provided at

Appendix II is for illustrative purposes only.

The Financial Proposal shall be submitted online on the e-Procurement Portal only. There shall

be no physical hard copy submission of the Financial Proposal under any circumstance. Any

submission of the Financial Proposal in hard copy shall lead to the Proposal being rejected in

its entirety and declared as non-responsive.

2.11.3. Two true copy of the Technical Bid shall also be placed in binding and the pages shall be

numbered serially. Each page thereof shall be initialed in blue ink by the authorized signatory.

The bidder shall submit the hardcopy of the technical bid mandatorily comprising all the

Appendices as mentioned in Clause 2.1.5, Clause 2.7.2 and Clause 2.11.1.

2.11.4. The envelope specified in Clauses 2.11.1, 2.11.2, 2.11.3 shall be sealed. The hard copy of the

Technical Bid (original copy) shall be placed in a sealed envelope bearing the following

identification:

“RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design

and Providing Technical Inputs for Development of District Science Centres for Cluster E in

Gujarat” and shall clearly indicate the name and address of the Bidder and shall clearly indicate

RFP reference/Notice number and the name and contact details of the Bidder. It shall bear on

top, the following:

“Do not open until after the Bid Due Date and except in presence of the Authorized Person

of the Authority”.

If the envelope is not sealed and marked as instructed above, the Authority assumes no

responsibility for the misplacement or premature opening of the contents of the Technical

Proposal submitted and consequent losses, if any, suffered by the Bidder.

In the event of any discrepancy between the soft copy/scanned copy of the Technical Bid

uploaded to the e-Procurement Portal and the hard copy of the Technical Bid, the Online will

prevail for purposes hereof.

2.11.5. The envelope shall be addressed to the address mentioned in Clause 2.1.3 of the RFP.

2.11.6. If the envelope is not sealed and marked as instructed above, the Authority assumes no

responsibility for the misplacement or premature opening of the contents of the Bid submitted.

2.11.7. Bids submitted by fax, telex, telegram or e-mail shall not be entertained and shall be rejected.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

2.12 Bid Due Date and Time

2.12.1. Bids should be submitted on or before the time specified in Clause 1.3 on or before the Bid Due

Date at the address and website provided in Clause 2.1.3 in the manner and form as detailed

in this RFP. A receipt thereof should be obtained from the person specified at Clause 2.1.3.

2.12.2. The Authority may, in its sole discretion, extend the Bid Due Date and specified time by issuing

an Addendum in accordance with Clause 2.9 uniformly for all Bidders.

2.13.1. Bids received by the Authority after the specified time on the Bid Due Date shall not be eligible

for consideration and shall be summarily rejected and returned unopened.

2.14 Contents of the Bid

2.14.1 The Technical Bid for the Project shall be furnished in the formats provided under Appendix– I.

2.14.2 The Financial Bid shall be submitted online only on the e-Procurement Portal. The Financial

Proposal shall not be submitted physically in hard copy.

2.14.3 The opening of Bids and acceptance thereof shall be substantially in accordance with this RFP.

2.15 Modifications/ Substitution/ Withdrawal of Bids

2.15.1. The Bidder may modify, substitute or withdraw its Bid after submission, provided that written

notice of the modification, substitution or withdrawal is received by the Authority prior to Bid

Due Date. No Bid shall be modified, substituted or withdrawn by the Bidder on or after the Bid

Due Date. The Bidder may substitute or withdraw the Proposal by uploading a scanned copy of

a letter addressed to the person mentioned in Data Sheet. The Bidder should also deliver the

original substitution or withdrawal letter/notice to the Authority to substitute or withdraw the

Technical Proposal submitted to the Authority.

2.15.2. The hard copy of the aforesaid letter for modification, substitution or withdrawal notice shall

be prepared, sealed, marked, and delivered in accordance with Clause 2.11, with the envelopes

being additionally marked “MODIFICATION”, “SUBSTITUTION” or “WITHDRAWAL”, as

appropriate. The Bidder should also deliver the original substitution or withdrawal

letter/notice to the Authority to substitute or withdraw the Technical Proposal submitted to

2.15.3. Any alteration/ modification in the Bid or additional information supplied subsequent to the

specified time on the Bid Due Date, unless the same has been expressly sought for by the

Authority, shall be disregarded.

2.16 Rejection of Bids

2.16.1. Notwithstanding anything contained in this RFP, the Authority reserves the right to accept or

reject any Bid and to annul the Bidding Process and reject all Bids, at any time without any

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

liability or any obligation for such acceptance, rejection or annulment, and without assigning

any reasons therefor. In the event that the Authority rejects or annuls all the Bids, it may, in its

discretion, invite all eligible Bidders to submit fresh Bids hereunder.

2.16.2. The Authority reserves the right to reject any Bid if:

(a) at any time, a material misrepresentation is made or uncovered, or unreasonable quote

of financial bid may be treated as unfair practice and such Bids may be rejected; or

(b) the Bidder does not provide, within the time specified by the Authority, the supplemental

information sought by the Authority for evaluation of the Bid.

Such misrepresentation/ improper response shall lead to the disqualification of the Bidder. If

the Bidder is a Consortium, then the entire Consortium may be disqualified/ rejected.

2.16.3. If disqualification/ rejection of a Bidder occurs after the Bids have been opened and the Bidder

with highest total marks gets disqualified/ rejected, then the Authority reserves the right to:

(i) declare second ranked bidder i.e., Qualified Bidder scoring second highest Total marks as

the Selected Bidder in accordance with the RFP; or

(ii) take any such measure as may be deemed fit in the sole discretion of the Authority,

including annulment of the Bidding Process.

Such misrepresentation/ improper response shall lead to the disqualification of the Bidder. If

the Bidder is a Consortium, then the entire Consortium may be disqualified/ rejected.

2.16.4. In case it is found during the evaluation or at any time before signing of the Contract or after

its execution and during the period of subsistence thereof that one or more of the qualification

conditions have not been met by the Bidder, or the Bidder has made material

misrepresentation or has given any materially incorrect or false information, the Bidder shall

be disqualified forthwith if not yet appointed as the bidder either by issue of the LOA or

entering into of the Contract, and if the Bidder has already been issued the LOA or has entered

into the Contract, as the case may be, the same shall, notwithstanding anything to the contrary

contained therein or in this RFP, be liable to be terminated, by a communication in writing by

the Authority to the Bidder, without the Authority being liable in any manner whatsoever to

the Bidder. The Authority shall be entitled to forfeit and appropriate the Bid Security or

Performance Security, as the case may be, as Damages, and without prejudice to any other

right or remedy which the Authority may have under this RFP, the Bidding Documents, the

Contract or otherwise. In such event, the Bidder shall also be liable to be debarred for a period

of 3 years from participating in any tender.

2.16.5. The Authority reserves the right to verify all statements, information and documents submitted

by the Bidder in response to the RFP or the Bidding Documents and the Bidder shall, when so

required by the Authority, make available all such information, evidence and documents as

may be necessary for such verification. Any such verification or lack of such verification by the

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Authority shall not relieve the Bidder of its obligations or liabilities hereunder nor will it affect

any rights of the Authority thereunder.

2.16.6. The Authority may, in its sole discretion and on grounds of reciprocity, disqualify a Bidder, if

any or all of its constituents are entities incorporated in a country where an entity incorporated

in India does not have similar rights of bidding for contracts contemplated hereunder.

2.16.7. If any Bid received by the Authority is found not signed and/or sealed and/or marked as

stipulated in Clauses 2.10 and 2.11, and/or not accompanied by the Bid Security as specified in

Clause 2.20, it may be summarily rejected. Notwithstanding anything contained in this RFP, the

Authority reserves the right to reject any Bid and to annul Bidding Process and to reject all Bids

at any time without any liability or any obligation for such acceptance, rejection or annulment,

and without assigning any reason whatsoever. In the event that the Authority rejects or annuls

all the Bids, it may, in its discretion, invite fresh Bids hereunder.

2.16.8. The Authority reserves the right not to proceed with the Bidding Process at any time, without

notice or liability, and to reject any Bid without assigning any reasons.

2.17 Validity of Bids (“Bid Validity Period”)

2.17.1. The Bids shall be valid for a period of not less than 120 days (One hundred and twenty) from

the Bid Due Date. The validity of Bids may be extended by mutual consent of the respective

Bidders and the Authority.

2.18.1. Information relating to the examination, clarification, evaluation and recommendation for the

Bidders shall not be disclosed to any person who is not officially concerned with the Bidding

Process or is not a retained professional advisor advising the Authority in relation to, or matters

arising out of, or concerning the Bidding Process. The Authority will treat all information,

submitted as part of the Bid, in confidence and will require all those who have access to such

material to treat the same in confidence. The Authority may not divulge any such information

unless it is directed to do so by any statutory entity that has the power under law to require its

disclosure or is to enforce or assert any right or privilege of the statutory entity and/ or the

Authority or as may be required by law or in connection with any legal process.

2.19 Correspondence with the Bidder

2.19.1. Save and except as provided in this RFP, the Authority shall not entertain any correspondence

with any Bidder in relation to acceptance or rejection of any Bid.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

2.20 Bid Security

2.20.1 The Bidder shall furnish as part of its Bid, a Bid Security of an amount equivalent to the amount

specified in serial number 5 of the Data Sheet in the form of a bank guarantee, issued by a

Nationalised Bank or any other bank specified in Government Resolution: FD/MSM/e-

file/4/2024/2859/D.M.O dated May 1, 2025 (and as amended from time to time) in India, in

favour of the Authority in the format set forth in Annexure E of Appendix –I (the “Bank

Guarantee”) and having a validity period of not less than 165 (One Hundred and Sixty Five) days

from the Bid Due Date, as may be extended by the Bidder from time to time. In case the Bank

Guarantee is issued by a foreign bank outside India, confirmation of the same by any bank in

India, specified in the Government of Gujarat GR mentioned above, is required.

2.20.2 The Authority shall not be liable to pay any interest on the Bid Security deposit so made

and the same shall be interest free.

2.20.3 Save as provided in Clause 1.2.4 above, the Bid Security of unsuccessful Bidders will be

returned by the Authority, without any interest, as promptly as possible on selection of

the bidder(s) or when the Bidding process is cancelled by the Authority.

2.20.4 The Selected Bidder(s)’ Bid Security will be returned, without any interest, upon the

Bidder signing the Contract and furnishing the Performance Security in accordance with

the provisions thereof. The Authority may, at the Selected Bidder(s)’ option, adjust the

amount of Bid Security in the amount of Performance Security to be provided by him in

accordance with the provisions of the Contract.

2.20.5 The Authority shall be entitled to forfeit and appropriate the Bid Security and/or impose

any other requisite penalty as Damages inter alia in any of the events specified in Clause

2.20.6 herein below. The Bidder, by submitting its Bid pursuant to this RFP, shall be

deemed to have acknowledged and confirmed that the Authority will suffer loss and

damage on account of withdrawal of its Bid or for any other default by the Bidder during

the Bid validity period. No relaxation of any kind on Bid Security shall be given to any

2.20.6 The Authority shall, at its own discretion, forfeit and appropriate the Bid Security and/or

impose any other requisite penalty as Damages without prejudice to any other right or

remedy that may be available to the Authority under the Bidding Documents and/or the

Contract, or otherwise, under the following conditions:

(a) If a Bidder engages in a corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice as specified in Section 4 of this RFP;

(b) If a Bidder withdraws its Bid during the period of Bid validity as specified in this RFP and

as extended by the Bidder from time to time;

(c) In the case of Selected Bidder, if it fails within the specified time limit -

(i) To sign the Letter of Award;

(ii) Sign the DTA Contract; or

(iii) To furnish the Performance Security within the period prescribed thereof in the

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

(d) In case the Selected Bidder, having signed the DTA Contract, commits any breach

thereof prior to furnishing the Performance Security.

2.20.7 The Bid Security of Bidders whose Bid is rejected on account of not meeting the Eligibility

Criteria will be returned/refunded within a period of 60 (sixty) days from the date of intimating

the rejection of the proposal by Authority to the Bidder.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

3. Evaluation of Bids

3.1 Opening and Evaluation of Bids

3.1.1. The Authority shall open the Technical Bid at the prescribed time in Clause 1.3, at the office of

the following authority and record the names of the Bidders from whom Bids are received:

Advisor & Member Secretary,

Gujarat Council on Science & Technology,

Dept of Science & Technology, Govt of Gujarat,

Block B, 7th Floor, M. S. Building Nr. Pathikashram,

Sector 11, Gandhinagar,

Phone: 079 2325

E-mail: [email protected] ; [email protected] .

3.1.2. Bids for which a notice of withdrawal has been submitted in accordance with Clause 2.15 shall

not be opened. The Authority will subsequently examine and evaluate the Bids in accordance

with the provisions set out in this Section

3.1.3. To facilitate evaluation of Technical Bid, the Authority may, at its sole discretion, seek

clarifications in writing from any Bidder regarding its Technical Bid. Such clarification(s) shall

be provided within the time specified by the Authority for this purpose. If a Bidder does not

provide clarifications sought under this clause within the prescribed time, its Bid shall be liable

to be rejected. In case the Bid is not rejected, the Authority may proceed to evaluate the Bid

by construing the particulars requiring clarification to the best of its understanding, and the

Bidder shall be barred from subsequently questioning such interpretation of the Authority.

3.1.4. Bidders are advised that selection shall be entirely at the discretion of the Authority. Bidders

shall be deemed to have understood and agreed that the Authority shall not be required to

provide any explanation or justification in respect of any aspect of the Selection Process or

3.1.5. Any information contained in the Bid submitted shall not in any way be construed as binding

on the Authority, its agents, successors or assigns, but shall be binding against the Bidder if the

Project is subsequently awarded to it on the basis of such information.

3.1.6. If any information furnished by the Bidder is found to be incomplete, or contained in formats

other than those specified herein, the Authority may, in its sole discretion, exclude the relevant

information from consideration of eligibility and qualification of the Bidder.

3.2 Tests of responsiveness

3.2.1. As part of the evaluation of Technical Bids, the Authority shall determine whether each Bid is

responsive to the requirements of the RFP. A Bid shall be considered responsive only if:

(a) it is received as per the format at Appendix – I;

(b) it is received by the Authority on or before the specified time on the Bid Due Date

including any extension thereof pursuant to Clause 2.12.2;

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

(c) it is signed, sealed, bound together and marked as stipulated in Clauses 2.10 and 2.11;

(d) it is accompanied by the Bid Security as specified in Clause 1.2.4 and bid Document Fee

as specified in Clause 2.1.3;

(e) it is accompanied by the Power(s) of Attorney as specified in Clause 2.1.9 and in the

case of a Consortium, the Power of Attorney as specified in Clause 2.2.3 (c), as the case

may be along with the requisite charter documents and/or Board Resolution;

(f) it does not contain any condition or qualification or reservation;

(g) it is accompanied by the Joint Bidding Agreement (for Consortium), specified to the

Project, as stipulated in this RFP;

(h) it contains all the information and documents (complete in all respects) as requested

in this RFP; and

(i) it is not non-responsive in terms hereof.

3.2.2. The Authority reserves the right to reject any Bid which is non-responsive and no request for

alteration, modification, substitution or withdrawal shall be entertained by the Authority in

respect of such Bid.

3.2.3. In case of foreign companies, a certificate from a qualified external auditor who audits the book

of accounts of the Bidder or the Consortium in the formats provided in the country where the

project has been executed shall be accepted, provided it contains all the information as

required in the prescribed format of the RFP.

3.3 Selection of Bidder

3.3.1. The Bidders considered as responsive in terms of Clause 3.2.1 and fulfilling the Minimum

Eligibility Criteria as set forth in Clause 2.2.2 shall be further evaluated based on the evaluation

criteria set forth in the RFP.

3.3.2. Financial Bids of only Qualified Bidders shall be considered for evaluation and shall be invited

for the opening of Financial Bids. For avoidance of doubt, it is clarified that the Bidder, must

also meet the Minimum Technical Marks as mentioned in Clause 2.2.2 to be considered as a

Qualified Bidder, and to be eligible for opening and evaluation of Financial Bids in terms hereof.

3.3.3. The Authority shall select the Bidder through QCBS (Quality Cost Based Selection) process.

Technical and Financial Bids shall be evaluated based on parameters specified in the RFP

document. Based on the technical bid, and financial bid, technical and financial marks

respectively shall be given to each Bidder. The technical marks will be awarded as per the

criteria given in Clause 1.2.1 and Clause 2.2.2.

In the Financial Bid, the Bidder shall quote lumpsum Contract Fee required for performance of

its obligations in respect of Cluster E in Gujarat, as detailed at Appendix II enclosed hereto, and

the Bidder quoting the lowest aggregate fee will get the maximum financial marks of 100. The

lump sum Contract Fee quoted without applicable GST shall be considered for the purpose of

evaluation of Bid. Financial Marks of other Bidders shall be computed proportionately.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

For calculation of the total marks, 70% weightage shall be assigned to Technical Marks and 30%

weightage shall be assigned to the Financial Marks. Total marks shall be calculated as:

Total Marks = 70% x Technical Marks + 30% x Financial Marks

Where Technical Marks = 100 x (Bidder Technical Marks/ Highest Technical Marks)

Where Financial Marks = 100 x (Lowest Financial Bid / Bidder Financial Bid)

The Project will be awarded to the Bidder with highest Total Marks (hereinafter referred to as

“Selected Bidder” or “H1 Bidder”).

3.3.4. The remaining Qualified Bidders shall be kept in reserve and the second ranked bidder i.e.,

Qualified Bidder scoring second highest Total Marks ("Second Ranked Bidder") may be

declared as the Selected Bidder, in case the Selected Bidder withdraws or is not selected for

reasons set out in the RFP. In the event that such Second Ranked Bidder withdraws or is not

selected for any reason, the Authority may invite fresh Bids from all Qualified Bidders or annul

the Bidding Process.

3.3.5. The Authority reserves the right to call the Selected Bidder for the negotiations. If such

negotiations do not result in a conclusion, GUJCOST shall have the right to invite the next bidder

(Second Highest Scorer i.e., H2 Bidder) for negotiations and finalization.

3.3.6. In the event that 2 (two) or more Qualified Bidders have the same overall Total Marks (the “Tie

Bidders”) for the RFP, the Qualified Bidder shall be identified as the bidder which has the higher

Technical Marks among the bids in the tie.

After selection, a Letter of Award (the “LOA”) shall be issued, in duplicate, by the Authority to

the Selected Bidder and the Selected Bidder shall, within 7 (seven) days of the receipt of the

LOA, sign and return the duplicate copy of the LOA in acknowledgement thereof. In the event

the duplicate copy of the LOA duly signed by the Selected Bidder is not received by the

stipulated date, the Authority may, unless it consents to extension of time for submission

thereof, appropriate the Bid Security of such Bidder as Damages on account of failure of the

Selected Bidder(s) to acknowledge the LOA and forfeit its Bid Security, and the next eligible

Bidder may be considered.

3.3.7. After acknowledgement of the LOA as aforesaid by the Selected Bidder(s), it shall execute the

Contract within the period prescribed in Clause 1.3. The Selected Bidder(s) shall not be entitled

to seek any deviations in the Contract. The Authority reserves the right to call the Selected

Bidder for the negotiations. If such negotiations do not result in a conclusion, GUJCOST shall

have the right to invite the next bidder (second highest scorer i.e., H2 bidder) for negotiations

and finalization.

3.4 Contacts during Bid Evaluation

3.4.1. Bids shall be deemed to be under consideration immediately after they are opened and until

such time the Authority makes official intimation of award/ rejection to the Bidders. While the

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Bids are under consideration, Bidders and/ or their representatives or other interested parties

are advised to refrain from contacting by any means, the Authority and/ or their employees/

representatives on matters related to the Bids under consideration.

3.5 APPOINTMENT OF DTA

3.5.1. Negotiations

The Selected Bidder may, if necessary, be invited for negotiations.

3.5.2. Indemnity

The DTA shall, subject to the provisions of the Agreement, indemnify the Authority, for an

amount not exceeding the Contract Fee actually paid to the DTA under the Agreement, for any

direct loss or damage that is caused due to any deficiency in Services.

3.5.3. Award of Project

After selection, a Letter of Award (the “LOA”) shall be issued, in duplicate, by the Authority to the

Selected Bidder and the Selected Bidder shall, within 7 (seven) working days of the receipt of the

LOA, sign and return the duplicate copy of the LOA in acknowledgement thereof along with

provision of Performance Security. In the event the Performance Security, duplicate copy of the

LOA along with Performance duly signed by the Selected Bidder is not received by the stipulated

date, the Authority may, unless it consents to extension of time for submission thereof, cancel

the LOA and the next highest-ranking Bidder may be considered.

3.5.4. Execution of DTA Contract/Agreement

After acknowledgement of the LOA as aforesaid by the Selected Bidder, it shall execute the DTA

Contract/Agreement. The Selected Bidder shall not be entitled to seek any deviation in the DTA

Contract/Agreement.

Failure of the selected bidder to comply with this requirement may constitute grounds for the

annulment of the decision to award the contract. In such a case, the Authority may award the

tender to another bidder or cancel the tender procedure.

3.5.5. Commencement of Assignment

The DTA shall commence the work within the date as may be mutually agreed. If the DTA fails to

either sign the Agreement as specified in Clause 3.8 or commence the assignment as mutually

agreed, the Authority may invite the second ranked Bidder. In such an event, the LOA or the

Agreement, as the case may be, may be cancelled /terminated.

3.5.6. Proprietary data

All documents and other information provided by the Authority or submitted by a Bidder to the

Authority shall remain or become the property of the Authority. Bidders and the DTA, as the case

may be, are to treat all information as strictly confidential. The Authority will not return any Bid or

any information related thereto. All information collected, analyzed, processed or in whatever

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

manner provided by the bidder/ DTA to the Authority in relation to the Project shall be the

property of the Authority.

3.5.7. Documentary Evidence

The successful bidder will be informed in writing that its tender has been accepted (notification

of award). Before the Authority signs the contract with the successful bidder, the successful

bidder must provide the documentary proof or statements required under the law. If the

successful bidder fails to provide this documentary proof within 15 calendar days following the

notification of award or if the successful tenderer is found to have provided false information, the

award will be considered null and void. In such a case, the Authority may cancel the tender

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

4. Fraud and Corrupt Practices

4.1 The Bidders and their respective officers, employees, agents and advisers shall observe the

highest standard of ethics during the Bidding Process and subsequent to the issue of the LOA

and during the subsistence of the Contract. Notwithstanding anything to the contrary contained

herein, or in the LOA or the Contract, the Authority shall reject a Bid, withdraw the LOA, or

terminate the Contract, as the case may be, without being liable in any manner whatsoever to

the Bidder or successful Bidder, as the case may be, if it determines that the Bidder or successful

Bidder, as the case may be, has, directly or indirectly or through an agent, engaged in corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice

(collectively the “Prohibited Practice”) in the Bidding Process. In such an event, the Authority

shall forfeit and appropriate the Bid Security or Performance Security, as the case may be, as

Damages without prejudice to any other right or remedy that may be available to the Authority

hereunder or otherwise.

4.2 Without prejudice to the rights of the Authority under Clause 4.1 hereinabove and the rights

and remedies which the Authority may have under the LOA or the Contract, if a Bidder, as the

case may be, is found by the Authority to have directly or indirectly or through an agent,

engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable

practice or restrictive practice during the Bidding Process, or after the issue of the LOA or the

execution of the Contract, such Bidder shall not be eligible to participate in any tender or RFP

issued by the Authority during a period of 2 (two) years from the date such Bidder, as the case

may be, is found by the Authority to have directly or indirectly or through an agent, engaged or

indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practices, as the case may be.

a. For the purposes of this Clause 4, the following terms shall have the meaning hereinafter

respectively assigned to them:

a) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the actions of any person connected with

the Bidding Process (for avoidance of doubt, offering of employment to or employing

or engaging in any manner whatsoever, directly or indirectly, any official of the

Authority who is or has been associated in any manner, directly or indirectly with the

Bidding Process or the LOA or has dealt with matters concerning the Contract or arising

therefrom, before or after the execution thereof, at any time prior to the expiry of

(one) year from the date such official resigns or retires from or otherwise ceases to be

in the service of the Authority, shall be deemed to constitute influencing the actions of

a person connected with the Bidding Process);

b) “fraudulent practice” means a misrepresentation or omission of facts or suppression

of facts or disclosure of incomplete facts, in order to influence the Bidding Process ;

c) “coercive practice” means impairing or harming, or threatening to impair or harm,

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

directly or indirectly, any person or property to influence any person’s participation or

action in the Bidding Process;

d) “undesirable practice” means (i) establishing contact with any person connected with

or employed or engaged by the Authority with the objective of canvassing, lobbying or

in any manner influencing or attempting to influence the Bidding Process; or (ii) having

a Conflict of Interest; and

e) “restrictive practice” means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a full and

fair competition in the Bidding Process.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

5. Pre-bid Conference

5.1 Pre-bid conference /webinar of the Bidders shall be convened at the designated date, time and

place provided in the Data Sheet and Clause 1.3 of the RFP. A maximum of 3 (three)

representatives of each Bidder shall be allowed to participate on production of authority letter

from the Bidder.

5.2 During the course of pre-bid conference / webinar, the Bidders shall be free to seek

clarifications and make suggestions for consideration of the Authority. The Authority shall

endeavor to provide clarifications and such further information as it may, at its sole discretion,

consider appropriate for facilitating a fair, transparent and competitive Bidding Process.

5.3 There would additionally be a site visit facilitated by the Authority. Interested Bidders must

send an email to [email protected] and [email protected] requesting the

Authority to facilitate the site visit.

5.4 The Authority may also organize additional pre-bid meeting and site visits and the details

regarding the same will be made available on the website of the Authority as well as

tender.nprocure.com.

5.5 Bidders are encouraged to attend the Pre-Bid conferences in person, as a preferred mode over

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

6. Miscellaneous

6.1 The Bidding Process shall be governed by, and construed in accordance with, the laws of India

and the courts at Ahmedabad/Gandhinagar, Gujarat shall have exclusive jurisdiction over all

disputes arising under, pursuant to and/or in connection with the Bidding Process.

6.2 The Authority, in its sole discretion and without incurring any obligation or liability, reserves

the right, at any time, to;

a) suspend and/or cancel the Bidding Process and/or amend and/or supplement the

Bidding Process or modify the dates or other terms and conditions relating thereto;

b) consult with any Bidder in order to receive clarification or further information;

c) qualify or not quality any Bidder and/or to consult with any Bidder in order to receive

clarification or further information

d) retain any information and/or evidence submitted to the Authority by, on behalf of,

and/or in relation to any Bidder; or

e) independently verify, disqualify, reject and/or accept any and all submissions or other

information and/or evidence submitted by or on behalf of any Bidder.

6.3 It shall be deemed that by submitting the Bid, the Bidder agrees and releases the Authority, its

employees, agents and advisers, irrevocably, unconditionally, fully and finally from any and all

liability for claims, losses, damages, costs, expenses or liabilities in any way related to or arising

from the exercise of any rights and/ or performance of any obligations hereunder, pursuant

hereto and/ or in connection herewith and waives any and all rights and/ or claims it may have

in this respect, whether actual or contingent, whether present or future.

6.4 All documents and other information supplied by the Authority or submitted by a Bidder shall

remain or become, as the case may be, the property of the Authority. The Authority will not

return any submissions made hereunder. Bidders are required to treat all such documents and

6.5 The Authority reserves the right to contact any clients mentioned by the Bidder in their record

of past experience, using the client's phone number and email address as provided in Annexure

F by the bidder, to make inquiries.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

SCHEDULE 1: Terms of Reference/ Scope of Work

Kindly refer Volume II: DTA Contract - Schedule C

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Formats for Technical Bid

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure A: Letter Comprising the Bid

(To be printed on the Letter Head of the Bidder)

Advisor & Member Secretary,

Gujarat Council on Science & Technology,

Dept of Science & Technology, Govt of Gujarat,

Block B, 7th Floor, M. S. Building Nr. Pathikashram,

Sector 11, Gandhinagar,

Phone: 079 2325

E-mail: [email protected]; [email protected]

Sub: RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design

and Providing Technical Inputs for Development of District Science Centres for Cluster E in

1. With reference to your RFP document dated *****, I/we, having examined the Bidding

Documents and understood their contents, hereby submit my/our Bid for the Project. The Bid is

unconditional and unqualified.

2. I/ We acknowledge that the Authority will be relying on the information provided in the Bid and

the documents accompanying such Bid for selection of the bidder for the aforesaid Project, and

we certify that all information provided in the Bid and in Appendix I and Appendix II is true and

correct; nothing has been omitted which renders such information misleading; and all documents

accompanying such Bid are true copies of their respective originals.

3. This statement is made for the express purpose of our selection as the Agency for the Preparation

of Detailed Design and providing technical inputs for Development of District Science Centres in

2 (two) Districts in Gujarat.

4. I/ We shall make available to the Authority any additional information it may find necessary or

require to supplement or authenticate the Bid.

5. I/We acknowledge the right of the Authority to reject our Bid without assigning any reason or

otherwise and hereby waive, to the fullest extent permitted by applicable law, our right to

challenge the same on any account whatsoever.

6. I/We certify that in the last 3 (three) years, I/we/any of the Consortium Members or out/ their

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Associate have neither failed to perform on any contract, as evidenced by imposition of damages

by an arbitral or judicial authority or a judicial pronouncement or arbitration award, nor been

expelled from any project or contract nor have had any contract terminated for breach on our

7. I declare that:

a) I / We have examined and have no reservations to the Bidding Documents, including any

Addendum issued by the Authority.

b) I/ We do not have any Conflict of Interest in accordance with Clause 2.1.13 of the RFP;

c) I/ We have not directly or indirectly or through an agent engaged or indulged in any corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice,

as defined in Clause 4.3 of the RFP, in respect of any tender or request for proposal issued

by or any agreement entered into with the Authority or any other public sector enterprise

or any Authority, Central or State; and

d) I/ We hereby certify that we have taken steps to ensure that in conformity with the

provisions of Section 4 of the RFP, no person acting for us or on our behalf has engaged or

will engage in any corrupt practice, fraudulent practice, coercive practice, undesirable

practice or restrictive practice.

8. I/ We understand that you may cancel the Bidding Process at any time and that you are neither

bound to accept any Bid that you may receive nor to invite the Bidders to Bid for the Project,

without incurring any liability to the Bidders, in accordance with the provisions of this RFP.

9. I/ We believe that we/ our Consortium/ proposed Consortium satisfy(ies) the Net Worth and

Turnover criteria and meet(s) all the requirements as specified in this RFP.

10. I/ We declare that we/ any Member of the Consortium are/ is not disqualified or debarred from

participating in this bidding process.

11. I/ We declare that we/ any Member of the Consortium are/ is not a Member of a / any other

Consortium, submitting a Bid for the Project.

12. I/ We certify that in regard to matters other than security and integrity of the country, I/ We/ any

Member of the Consortium of any of our Associates have not been convicted by a Court of Law

or indicted or adverse orders passed by a regulatory authority which could cast a doubt on our

ability to undertake the Project or which relates to a grave offence that outrages the moral sense

of the community.

13. I/ We further certify that in regard to matters relating to security and integrity of the country, I/

We/ any Member of the Consortium of any of our/ their Associates have not been charge-

sheeted by any agency of the government/Authority or convicted by a Court of Law for any

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

offence committed by me/us or by any of our Associates.

14. I/ We further certify that no investigation by a regulatory authority is pending either against us /

any Member of the Consortium or against our Associates or against our CEO or any of our

Directors/ Managers/ employees.

15. I/ We further certify that we are qualified to submit a Bid in accordance with the guidelines for

qualification of bidders seeking to acquire stakes in Public Sector Enterprises through the process

of disinvestment issued by the GOI vide Department of Disinvestment OM No. 6/4/2001-DD-II

dated 13th July, 2001 which guidelines apply mutatis mutandis to the Bidding Process.

16. I/ We undertake that in case due to any change in facts or circumstances during the Bidding

Process, we are attracted by the provisions of disqualification in terms of provisions of this RFP,

we shall intimate the Authority of the same immediately.

I/ We undertake that the Statement of Legal Capacity as per format provided at Annexure – B of

the RFP document, and duly signed, is enclosed. The Power of Attorney for Lead member of

Consortium for Signing of Bid as per format provided at Annexure C and Annexure D of the RFP,

is also enclosed.

I/We acknowledge and agree that in the event of a change in control of an Associate whose

Technical Capacity and/ or Financial Capacity was taken into consideration for the purposes of

selection of the DTA under and in accordance with the RFP, I/We shall inform the Authority

forthwith along with all relevant particulars and the Authority may, in its sole discretion,

disqualify our firm/Consortium or withdraw the Letter of Award, as the case may be. I/We

further acknowledge and agree that in the event such change in control occurs after signing of

the DTA Contract, it would, notwithstanding anything to the contrary contained in the DTA

Contract, be deemed a breach thereof, and the DTA shall be liable to be terminated without

the Authority/Authority being liable to us in any manner whatsoever.

17. I/ We understand that the Selected Bidder shall be an existing {Company/ Trust/

Society/Firm/……} incorporated under relevant laws of India.

18. I/ We hereby irrevocably waive any right which we may have at any stage at law or howsoever

otherwise arising to challenge or question any decision taken by the Authority in connection with

the selection of the Bidder, or in connection with the Bidding Process itself, in respect of the

Project and the terms and implementation thereof.

19. In the event of my/ our being declared as the Selected Bidder, I/we agree to enter into a Contract

in accordance with the draft that has been provided to me/us prior to the Bid Due Date. We agree

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

not to seek any changes in the aforesaid draft and agree to abide by the same.

20. I/We have studied all the Bidding Documents carefully and surveyed the Site. I/ We understand

that except to the extent as expressly set forth in the Contract, I/ we shall have no claim, right or

title arising out of any documents or information provided to us by the Authority or in respect of

any matter arising out of it.

21. The Financial Bid/Contract Fee has been quoted by me/us after taking into consideration all the

terms and conditions stated in the RFP, Contract, our own estimates of costs call volumes and

after a careful assessment of the Site and all the conditions that may affect the Contract Fee and

implementation of the Project.

22. The Bid Security in accordance with this RFP and in the form of a Bank Guarantee is attached.

23. I/We agree and understand that the Bid is subject to the provisions of the Bidding Documents. In

no case, I/We shall have any claim or right of whatsoever nature if the Project / Contract is not

awarded to me/us or our Bid is not opened.

24. I/We have read the clause regarding restrictions on procurement from countries which share a

land border with India and on sub-contracting to Contractors from such countries under the

proviso to Clause 2.2.1(d) of the RFP; We certify that this Bidder is not related to any entity from

such a country or, if in case it is so related, it has been registered with the Competent Authority

as provided in Order (Public Procurement No. 1) dated 23rd July 2020 issued by the Ministry of

Finance, Department of Expenditure Public Procurement Division and will not sub-contract any

work to a Contractor from such countries unless such Contractor is registered with such

Competent Authority. I/We hereby certify that this bidder fulfils all requirements in this regard

as mentioned in this RFP and the aforesaid Order and is eligible to be considered. This shall be

accompanied by, wherever applicable, evidence of valid registration by the Competent Authority,

in the manner provided in the Order (Public Procurement No. 1) dated 23rd July 2020 issued by

the Ministry of Finance, Department of Expenditure Public Procurement Division, which shall be

attached along with this Letter Comprising the Bid, in order to demonstrate compliance with

Clause 2.2.1 (d) of the RFP

25. I/ We the Consortium members agree and undertake to abide by all the terms and conditions of

In witness thereof, I/we submit this Bid under and in accordance with the terms of the RFP.

Yours faithfully,

Date: (Signature of the Authorized signatory)

Place: (Name and designation of the of the Authorized signatory)

Name and seal of Bidder

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure B: General Information of Bidder

(To be printed on the Letter Head of the Bidder)

b) Country of incorporation:

c) Address of the {corporate headquarters and its branch office(s)/ registered office}, if any,

d) Date of incorporation and/ or commencement of business:

2. Brief description of the {Company/Trust/ Society} including details of its main lines of business

and proposed role and responsibilities in the Project:

3. Details of individual(s) who will serve as the point of contact/ communication for the Authority:

(b) Designation:

(e) Telephone Number:

(f) E-Mail Address:

(g) Fax Number:

4. Particulars of the Authorized Signatory of the Bidder:

(b) Designation:

(d) Phone Number:

(e) Fax Number:

5. In case of a Consortium:

(a) The information above (1-4) should be provided for all the Members of the Consortium.

(b) A copy of the Joint Bidding Agreement, as envisaged in Clause 2.2.3(g) should be

attached to the Bid.

Relevant documents/ chartered documents/ constitutional documents related to incorporation/ partnership/

proprietorship nature of the company must be attached along with this Annexure as mentioned in Clause 2.2.1

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

(c) Information regarding the role of each Member should be provided as per table below:

S.No Name of Member Role*

*The role of each Member, as may be determined by the Bidder, should be indicated.

(d) The following information shall also be provided for each Member of the Consortium

and/or Associate†:

Name of Bidder/ Member of Consortium:

S.No Criteria Yes No

1. Has the Bidder/constituent of the Consortium/its

Associate been barred by the {Central/State}

Authority, or any other government institution in

India, from participating in any project?

2. If the answer to 1 is yes, does the bar subsist as on

the date of Bid?

3. Has the Bidder/constituent of the Consortium/its

Associate paid liquidated damages of more than

5% (five percent) of the contract value in a

contract due to delay or has been penalized due to

any other reason in relation to execution of a

contract, in the last 3 (three) years?

6. A statement by the Bidder and each of the Members of its Consortium (where applicable) or

any of their Associates disclosing material nonperformance or contractual non-compliance in

past projects, contractual disputes and litigation/ legal cases arbitration in the recent past is given

(Attach extra sheets, if necessary.)

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical

Inputs for Development of District Science Centers for Cluster E in Gujarat.

Statement of Legal Capacity

(To be forwarded on the letterhead of the Bidder/ Lead member of Consortium)

Advisor & Member Secretary,

Gujarat Council on Science & Technology,

Dept of Science & Technology, Govt of Gujarat,

Block B, 7th Floor, M. S. Building Nr. Pathikashram,

Sector 11, Gandhinagar,

Phone: 079 2325

E-mail: [email protected]; [email protected]

We hereby confirm that we/ our members in the Consortium (Constitution of which has been described

in the application) satisfy the terms and conditions laid out in the Bid document.

We have agreed that …………………… (insert member’s name) will act as the Lead Member of our

We have agreed that ………………….. (insert individual’s name) will act as our representative/ will act as

the representative of the consortium on its behalf* and has been duly authorized to submit the Bid.

Further, authorised signatory is vested with requisite powers to furnish such letter and authenticate

Yours faithfully,

(Signature, name and designation of the Authorized signatory)

For and on behalf of……………………………..

*Please strike out whichever is not applicable.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure C: Power of Attorney for Signing of Bid

(To be executed on a non – judicial stamp paper of Rs. 300/-)

(Refer Clause 2.1.9)

Know all men by these presents, We, _______________________(name of the firm and address of

the registered office) do hereby irrevocably constitute, nominate, appoint and authorize Mr.

_______________/ Ms. _______________(Name), son/daughter/wife of

___________________and presently residing at _______________, who is {presently employed

with us/ the Lead Member of out Consortium and holding the position of

______________________,} as our true and lawful attorney (hereinafter referred to as the

“Attorney”) to do in our name and on our behalf, all such acts, deeds and things as are necessary

or required in connection with or incidental to submission of our bid for RFP Selection of Design and

Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical Inputs for

Development of District Science Centres for Cluster E in Gujarat (”Project”) proposed or being

developed by Gujarat Council of Science and Technology (the “Authority”) including but not limited

to signing and submission of all applications, bids and other documents and writings, participate in

bidders’ meetings and other conferences and providing information /responses to the Authority,

representing us in all matters before the Authority, signing and execution of all documents and

undertakings consequent to acceptance of our bid, and generally dealing with the Authority in all

matters in connection with or relating to or arising out of our bid for the Project and/or upon award

thereof to us and/or till the entering into of the Contract with the Authority or any entity

representing the Authority.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and

things lawfully done or caused to be done by our said Attorney pursuant to and in exercise of the

powers conferred by this Power of Attorney and that all acts, deeds and things done by our said

Attorney in exercise of the powers hereby conferred shall and shall always be deemed to have been

IN WITNESS WHEREOF WE,_______________, THE ABOVE NAMED PRINCIPAL HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS DAY OF ______,

(Name, Title and Address)

(Name, Title and Address of the Attorney)

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

 The mode of execution of the Power of Attorney should be in accordance with the procedure,

if any, laid down by the applicable law and the charter documents of the executant(s) and

when it is so required, the same should be under common seal affixed in accordance with

the required procedure.

 Also, wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a resolution/ power of attorney in favor of the person

executing this Power of Attorney for the delegation of power hereunder on behalf of the

 Power of Attorney should be executed on a non-judicial stamp paper of appropriate value as

relevant to the place of execution (if required under Applicable Laws).

 In case the Bidder is a sole Proprietor or a proprietorship firm, the Bidder shall submit an

Affidavit certifying that it has the power to sign and execute all documents and undertakings

consequent to acceptance of the bid, and generally dealing with the Authority in all matters

in connection with or relating to or arising out of the bid for the Project and/or upon award

thereof and/or till the entering into of the Contract with the Authority or any entity

representing the Authority.

 For a Power of Attorney executed and issued overseas, the document will also have to be

legalized by the Indian Embassy and notarized in the jurisdiction where the Power of

Attorney is being issued.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

ANNEXURE D : Power of Attorney for Lead Member of Consortium

(Refer Clause 2.1.9)

(To be executed on a non – judicial stamp paper of Rs. 300/-)

Whereas the Gujarat Council of Science and Technology, Government of Gujarat (“the Authority”)

has invited bids for RFP for Selection of Design and Technical Agency (DTA) for Preparation of

Detailed Design and Providing Technical Inputs for Development of District Science Centres for Cluster

E in Gujarat (“Project”).

Whereas, ___________, __________and ____________(collectively the “Consortium”) being

Members of the Consortium are interested in bidding for the Project in accordance with the terms

and conditions of the Request for Proposal and other connected documents in respect of the Project,

Whereas, it is necessary for the Members of the Consortium to designate one of them as the Lead

Member with all necessary power and authority to do for and on behalf of the Consortium, all acts,

deeds and things as may be necessary in connection with the Consortium’s bid for the Project and

NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS

We, _____ having our registered office at _______, M/s. ___, having our registered office at

________, and M/s. ______, having our registered office at ____________,{insert the respective

names and addresses of the registered office} (hereinafter collectively referred to as the

“Principals”) do hereby irrevocably designate, nominate, constitute, appoint and authorise M/s

________, having its registered office at ___, being one of the Members of the Consortium, as the

Lead Member and true and lawful attorney of the Consortium (hereinafter referred to as the

“Attorney”) and hereby irrevocably authorize the Attorney (with power to sub-delegate) to conduct

all business for and on behalf of the Consortium and any one of us during the bidding process and,

in the event the Consortium is awarded the Project, during the execution of the Project, and in this

regard, to do on our behalf and on behalf of the Consortium, all or any of such acts, deeds or things

as are necessary or required or incidental to the submission of its bid for the Project, including but

not limited to signing and submission of all applications, bids and other documents and writings,

participate in bidders’ meetings and other conferences, respond to queries, submit information/

documents, sign and execute contracts and undertakings consequent to acceptance of the bid of the

Consortium and generally to represent the Consortium in all its dealings with the Authority, and/ or

any other Authority Agency or any person, in all matters in connection with or relating to or arising

out of the Consortium’s bid for the Project and/ or upon award thereof till the DTA Contract is

entered into with the Authority.

AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things

lawfully done or caused to be done by our said Attorney pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in

exercise of the powers hereby conferred shall and shall always be deemed to have been done by us/

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED THIS POWER OF

ATTORNEY ON THIS DAY OF 20**.

(To be executed by all the Members of the Consortium)

Witnesses: [Notarised]

 The mode of execution of the Power of Attorney should be in accordance with the procedure, if

any, laid down by the applicable law and the charter documents of the executant(s) and when

it is so required, the same should be under common seal affixed in accordance with the required

 Also, wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a resolution/ power of attorney in favour of the person

executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.

 Power of Attorney should be executed on a non-judicial stamp paper of appropriate value as

relevant to the place of execution (if required under Applicable Laws).

 For a Power of Attorney executed and issued overseas, the document will also have to be

legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney

is being issued.

 However, in the countries, which are member of Hague convention, the document has to be

notarized by the public notary and apostille by the designated competent authority of the

issuing country.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure E: Format for Bid Security (Bank Guarantee)

(Refer Clauses 2.1.7 and 2.20.1)

(To be executed on Stamp paper of appropriate value)

B.G. No. Dated:

In consideration of you, the Gujarat Council on Science and Technology, Government of Gujarat,

having its office at Gandhinagar, Gujarat (hereinafter referred to as the “Authority”, which

expression shall unless it be repugnant to the subject or context thereof include its, successors and

assigns) having agreed to receive the Bid of …………. {a Company registered under the provisions of

the Companies Act/a society registered under Society Registration Act, 1860 or any other Indian law

for registration of societies/ a trust registered under the Indian Trusts Act, 1882 or any other Indian

law for registration of public trust} and having its registered office at ………………… (and acting on

behalf of its Consortium) (hereinafter referred to as the “Bidder” which expression shall unless it be

repugnant to the subject or context thereof include its/their executors administrators, successors

and assigns), for RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed

Design and Providing Technical Inputs for Development of District Science Centres for Cluster E in

Gujarat (hereinafter referred to as the “Project”) pursuant to the RFP Document dated ***** issued

in respect of the Project and other related documents (hereinafter collectively referred to as

“Bidding Documents”), we [Name of the Bank] having our registered office at _____ and one of its

branches at ________ (hereinafter referred to as the “Bank”), at the request of the Bidder, do hereby

irrevocably, unconditionally and without reservation guarantee the due and faithful fulfilment and

compliance of the terms and conditions of the Bidding Documents (including the RFP) by the said

Bidder and unconditionally and irrevocably undertake to pay forthwith to the Authority an amount

of Rs. ……………… (Rupees …………………only) as bid security (hereinafter referred to as the “Bid

Security”) as our primary obligation without any demur, reservation, recourse, contest or protest

and without reference to the Bidder if the Bidder shall fail to fulfil or comply with all or any of the

terms and conditions contained in the said Bidding Documents.

1. Any such written demand made by the Authority stating that the Bidder is in default of the

due and faithful fulfilment and compliance with the terms and conditions contained in the

Bidding Documents shall be final, conclusive and binding on the Bank.

2. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable

under this Guarantee without any demur, reservation, recourse, contest or protest and

without any reference to the Bidder or any other person and irrespective of whether the claim

of the Authority is disputed by the Bidder or not merely on the first demand from the

Authority stating that the amount claimed is due to the Authority by reason of failure of the

Bidder to fulfil and comply with the terms and conditions contained in the Bidding Documents

including interalia the failure of the Bidder to:

(a) keep its Bid valid and open during the Bid validity period, as set forth in the said

Bidding Documents, for any reason whatsoever.

(b) sign the Letter of Award and/or the Contract, within the specified time limit.

(c) furnish the Performance Security within the period prescribed thereof in the

Any such demand made on the Bank shall be conclusive as regards amount due and

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

payable by the Bank under this Guarantee. However, our liability under this

Guarantee shall be restricted to an amount not exceeding Rs…………… (Rupees

3. This Guarantee shall be irrevocable and remain in full force for a period of 165 (One hundred

and Sixty Five) days from the Bid Due Date or for such extended period as may be mutually

agreed between the Authority and the Bidder, and agreed to by the Bank, and shall continue

to be enforceable till all amounts under this Guarantee have been paid.

4. We, the Bank, further agree that the Authority shall be the sole judge to decide as to whether

the Bidder is in default of due and faithful fulfilment and compliance with the terms and

conditions contained in the Bidding Documents including, inter alia, the failure of the Bidder

to keep its Bid open during the Bid validity period set forth in the said Bidding Documents.

The decision of the Authority, that the Bidder is in default as aforesaid shall be final and

binding on us, notwithstanding any differences between the Authority and the Bidder or any

dispute pending before any court, tribunal, arbitrator or any other authority.

5. The Guarantee shall not be affected by any change in the constitution or winding up of the

Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the Bank with

any other person.

6. In order to give full effect to this Guarantee, the Authority shall be entitled to treat the Bank

as the principal debtor. The Authority shall have the fullest liberty without affecting in any

way the liability of the Bank under this Guarantee from time to time to vary any of the terms

and conditions contained in the said Bidding Documents or to extend time for submission of

the Bids or the Bid validity period or the period for conveying acceptance of Letter of Award

by the Bidder or the period for fulfilment and compliance with all or any of the terms and

conditions contained in the said Bidding Documents by the said Bidder or to postpone for any

time and from time to time any of the powers exercisable by it against the said Bidder and

either to enforce or forbear from enforcing any of the terms and conditions contained in the

said Bidding Documents or the securities available to the Authority, and the Bank shall not be

released from its liability under these presents by any exercise by the Authority of the liberty

with reference to the matters aforesaid or by reason of time being given to the said Bidder or

any other forbearance, act or omission on the part of the Authority or any indulgence by the

Authority to the said Bidder or by any change in the constitution of the Authority or its

absorption, merger or amalgamation with any other person or any other matter or thing

whatsoever which under the law relating to sureties would but for this provision have the

effect of releasing the Bank from its such liability.

7. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given or

made if addressed to the Bank and sent by courier or by registered mail to the Bank at the

address set forth herein.

8. We undertake to make the payment on receipt of your notice of claim on us addressed to

[name of Bank along with branch address] and delivered at our above branch which shall be

deemed to have been duly authorized to receive the said notice of claim.

9. It shall not be necessary for the Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable against

the Bank, notwithstanding any other security which the Authority may have obtained from

the said Bidder or any other person and which shall, at the time when proceedings are taken

against the Bank hereunder, be outstanding or unrealized.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

10. We, the Bank, further undertake not to revoke this Guarantee during its currency except with

the previous express consent of the Authority in writing.

11. The Bank declares that it has power to issue this Guarantee and discharge the obligations

contemplated herein, and the undersigned is duly authorized and has full power to execute

this Guarantee for and on behalf of the Bank.

Signed and delivered by _______ Bank

By the hand of Mr./Ms. ___ _____, its ________ and authorized official.

(Signature of the Authorized Signatory)

(Official Seal)

Approved Bank: All Nationalized Bank including the public sector bank or Private Sector Banks or

Commercial Banks or Co-Operative Banks (operating in India having branch at Ahmedabad/

Gandhinagar) as per the GR No: FD/MSM/e-file/4/2024/2859/D.M.O dated May 1, 2025 issued by

Finance Department or further instruction issued by Finance department time to time.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure F: Summary of Projects

(Refer to Clause 2.2.2 of the RFP)

The information regarding summery of the relevant experience of the firm should be provided in

the format below.

Name of Bidder/ Consortium Members:

Project Criteria (Criteria under which following projects are claimed as per Clause 2.2.2 (ii) of the

Project Name & Client Name & Start Date: Project Brief: Project Project

Location Details End Date: Cost Area

Note: The Project Summary should be submitted for each citatory claimed as per Clause 2.2.2 (ii)

Stamp and Signature of Bidder

It may be noted that in the absence of any detail in the above certificates, the information would

be considered inadequate and could lead to exclusion of the relevant project in computation of

The Project Data Sheets should necessarily be accompanied with certificates from clients for

successful completion of Contract, as proof of experience. The proof of the total Project cost

services offered, extent of completion, completion year and description of the services offered

must be provided by the Bidder for consideration as a sufficient proof of experience. Projects

without proof of experience shall not be considered for evaluation. In case the bidder is an entity

from outside India then the completion certificate shall be in English duly notarized. Translated

copy shall also be notarized.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure G: Joint Bidding Agreement

(Refer to Clause 2.2.3 (g))

(To be executed on non – judicial Stamp paper of appropriate value)

THIS JOINT BIDDING AGREEMENT is entered into on this the ………… day of ………… 20…

1. {…………, a company/society/trust incorporated/registered under the ………} and having its

registered office at ………… (hereinafter referred to as the “First Part” which expression shall,

unless repugnant to the context include its successors and permitted assigns)

2. {…………, a company/society/trust incorporated/registered under the ………} and having its

registered office at ………… (hereinafter referred to as the “Second Part” which expression shall,

unless repugnant to the context include its successors and permitted assigns)

The above-mentioned parties of the FIRST and SECOND PART are collectively referred to as the

“Parties” and each is individually referred to as a “Party”.

(A) The Gujarat Council on Science & Technology, Government of Gujarat (hereinafter referred

to as the “Authority” which expression shall, unless repugnant to the context or meaning

thereof, include its administrators, successors and assigns) has invited bids (the “Bids”) by

its Request for Proposal No. ………… dated ………… (the “RFP”) for Selection of Design and

Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical Inputs

for Development of District Science Centres Cluster E in Gujarat (the “Project”).

(B) The Parties are interested in jointly bidding for the Project as members of a Consortium and

in accordance with the terms and conditions of the RFP and other Bidding Documents in

respect of the Project, and

(C) It is a necessary condition under the RFP that the members of the Consortium shall enter into

a Joint Bidding Agreement and furnish a copy thereof with the Bid.

NOW IT IS HEREBY AGREED as follows:

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

1. Definitions and Interpretations

In this Agreement, the capitalised terms shall, unless the context otherwise requires, have

the meaning ascribed thereto under the RFP.

2.1 The Parties do hereby irrevocably constitute a consortium (the “Consortium”) for the

purposes of jointly participating in the Bidding Process for the Project.

2.2 The Parties hereby undertake to participate in the Bidding Process only through this

Consortium and not individually and/ or through any other consortium constituted for this

Project, either directly or indirectly or through any of their Associates.

The Parties hereby undertake that in the event the Consortium is declared the Selected

Bidder and awarded the Project, it shall enter into a DTA Contract with the Authority and

for performing all its obligations in terms of the DTA Contract for the Project.

4. Role of the Parties

The Parties hereby undertakes that Party of the First Part shall be the Lead Member of the

Consortium and shall have the power of attorney from all Parties for conducting all business

for and on behalf of the Consortium throughout the contract period.

The Lead Member M/s ………………… would be responsible for the following obligation in

the DTA Contract for the Project

The other member M/s ………………… would be responsible for the following obligation in

the DTA Contract for the Project.

The Parties are together responsible for performing all its obligations in terms of the DTA

Contract for the Project.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

5. Joint and Several Liability

The Parties do hereby undertake to be jointly and severally responsible for all obligations and

liabilities relating to the Project and in accordance with the terms of the RFP and the DTA

6. Representation of the Parties

Each Party represents to the other Parties as of the date of this Agreement that:

(a) Such Party is duly organized, validly existing and in good standing under the laws of its

incorporation and has all requisite power and authority to enter into this Agreement;

(b) The execution, delivery and performance by such Party of this Agreement has been

authorized by all necessary and appropriate corporate or Authority action and a copy

of the extract of the charter documents and board resolution/ power of attorney in

favour of the person executing this Agreement for the delegation of power and

authority to execute this Agreement on behalf of the Consortium Member is annexed

to this Agreement, and will not, to the best of its knowledge:

(i) require any consent or approval not already obtained;

(ii) violate any Applicable Law presently in effect and having applicability to it;

(iii) violate the memorandum and articles of association, or other applicable

organisational documents thereof;

(iv) violate any clearance, permit, concession, grant, license or authorisation,

approval, judgement, order or decree or any mortgage agreement, indenture

or any other instrument to which such Party is a party or by which such Party

or any of its properties or assets are bound or that is otherwise applicable to

(v) create or impose any liens, mortgages, pledges, claims, security interests,

charges or Encumbrances or obligations to create a lien, charge, pledge,

security interest, encumbrances or mortgage in or on the property of such

Party, except for encumbrances that would not, individually or in the

aggregate, have a material adverse effect on the financial condition or

prospects or business of such Party so as to prevent such Party from fulfilling

its obligations under this Agreement;

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

(c) this Agreement is the legal and binding obligation of such Party, enforceable in accordance

with its terms against it; and

(d) there is no litigation pending or, to the best of such Party’s knowledge, threatened

to which it or any of its Associate/affiliates is a party that presently affects or which

would have a material adverse effect on the financial condition or prospects or

business of such Party in the fulfillment of its obligations under this Agreement.

This Agreement shall be effective from the date hereof and shall continue in full force and

effect until the Termination of the DTA Contract. However, in case the Consortium is either

not declared as a Qualified Bidder by the Authority or does not get selected as the Selected

Bidder for the Project, the Agreement will stand terminated upon return of the Bid Security

by the Authority to the Bidder in terms of the Bidding Documents.

9. Miscellaneous

9.1 This Joint Bidding Agreement shall be governed by laws of India.

9.2 The Parties acknowledge and accept that this Agreement shall not be amended by the

Parties without the prior written consent of the Authority.

IN WITNESS WHEREOF THE PARTIES ABOVE NAMED HAVE EXECUTED AND DELIVERED THIS

AGREEMENT AS OF THE DATE FIRST ABOVE WRITTENC

SIGNED, SEALED AND DELIVERED SIGNED, SEALED AND

DELIVERED For and on behalf of For and on

LEAD MEMBER by: SECOND PART

(Signature) (Signature)

(Designation) (Designation)

(Address) (Address)

In the presence of:

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

1. The mode of the execution of the Joint Bidding Agreement should be in accordance with the

procedure, if any, laid down by the Applicable Law and the charter documents of the

executant(s) and when it is so required, the same should be under common seal affixed in

accordance with the required procedure.

2. Each Joint Bidding Agreement should attach a copy of the extract of the charter documents

and documents such as resolution / power of attorney in favour of the person executing this

Agreement for the delegation of power and authority to execute this Agreement on behalf

of the Consortium Member.

3. For a Joint Bidding Agreement executed and issued overseas, the document shall be

legalized by the Indian Embassy and notarized in the jurisdiction where the Power of

Attorney has been executed.

4. However, in the countries, which are member of Hague convention, the document has to be

notarized by the public notary and apostille by the designated component authority of the

issuing country.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure H: Technical Capacity of Bidder

(Refer to Clause 2.2.2 of the RFP)

Form 1: Summary of Experience

The information regarding the relevant experience of the firm should be provided in the format

Name of Bidder:

Experience in: List down as per categories in Clause 2.2.2(ii) of the RFP

Location of Project:

Current status of the Project

Project Brief (Narrative description of Project)

Description of actual Contract / services provided:

Criteria under which experience is claimed as per Clause 2.2.2(ii) of the RFP

Address of Client:

Name of Client:

Contact phone number and e-mail of Client:

Start date (month/year): Approximate value of Project / Services:

Completion date (month/year):

Stamp and Signature of Bidder

It may be noted that in the absence of any detail in the above certificates, the information would

be considered inadequate and could lead to exclusion of the relevant project in computation of

The Project Data Sheets should necessarily be accompanied with notarized certificates from

clients for successful completion of Contract/ works executed (completion certificate) or

certificate by Statutory Auditor or certificate by Chartered Accountant, and agreement

copy/work order or Letter of Award, as proof of experience. The proof of the total Project cost,

value of services offered, completion year and description of the services (including any specific

experience sought) offered must be provided by the Bidder for consideration as a sufficient proof

of experience. Projects without proof of experience shall not be considered for evaluation. In

case the bidder is an entity from outside India then the completion certificate shall be in English

duly notarized. Translated copy shall also be notarized.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

* For conversion of US Dollars to INR, the current market exchange rate (State Bank of India BC

Selling rate as on the last date of submission of the bid) will be applied for the purpose of conversion

of the amount in foreign currency into India rupees.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure I: Financial Capacity of Bidder

(to be certified by the statutory auditor/CA of Bidder along with the separate certificate of

statutory auditor/CA of respective Members/ Associates of the Consortium)

(Refer to Clause 2.2.2 of RFP)

Name of the Client: Gujarat Council on Science and Technology.

Name of the Project: RFP for Selection of Design and Technical Agency (DTA) for

Preparation of Detailed Design and Providing Technical Inputs for Development of

District Science Centres for Cluster E in Gujarat.

Turnover and Net Worth:

Bidder Type Annual Turnover Net Worth

31 March 31st March 31st March As on 31st March

Certificate from the Statutory Auditor

It is certified that the calculation of Net Worth and Turnover have been carried out as the formula

presented in the Clause 2.2.2 of the RFP.

Name of the audit firm:

Seal of the audit firm

1. Annual Turnover should be certified by the Chartered Accountant/ Statutory Auditor. In

case the annual accounts for the latest financial year are not audited, the same shall be

calculated for the financial year preceding the latest financial year for which the Turnover

is not being provided. An undertaking by the CA to that extent to be provided.

2. The Bidder shall attach copies of the balance sheets, financial statements and Annual

Reports in accordance with Clause 2.2.5 of the RFP. The financial statements:

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

a. reflects the financial situation of the Bidder

b. be audited by a statutory auditor or chartered accountant.

c. be complete, including all notes to the financial statement and

d. corresponds to accounting periods already completed and audited (no statements

for partial periods shall be requested or accepted).

* For conversion of US Dollars to INR, the current market exchange rate (State Bank of India BC

Selling rate as on the last date of submission of the bid) will be applied for the purpose of conversion

of the amount in foreign currency into India rupees

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure J: Undertaking of Key Personnel

(The bidder shall submit the undertaking on their letterhead for each Key Personnel separately)

Advisor & Member Secretary,

Gujarat Council on Science & Technology,

Dept of Science & Technology, Govt of Gujarat,

Block B, 7th Floor, M. S. Building Nr. Pathikashram,

Sector 11, Gandhinagar,

Phone: 079 2325

E-mail: [email protected]; [email protected]

Sub: Undertaking for Key Personnel Proposed for the project for Selection of Design and

Technical Agency (DTA) for Preparation of Detailed Design and Providing Technical Inputs for

Development of District Science Centres for Cluster E in Gujarat.

To Whom It May Concern,

We, [Bidder's Name], having our registered office [Address] hereby submit this undertaking to

confirm the engagement and commitment of our Key Personnel Proposed for the project,

[Personal’s Title], [Personal’s Name] for the Appointment of Selection of Design and Technical

Agency (DTA) for Preparation of Detailed Design and Providing Technical Inputs for Development

of District Science Centres for Cluster E in Gujarat.

Details of the Key Personnel:

1. Name: [Personal’s Title & Name]

CV and Experience: [Attach the CV and a brief overview of the personal’s relevant

Undertaking Statement:

We affirm that the mentioned Key Personnel shall be fully onboarded and dedicated to the

Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centres for Cluster E in Gujarat upon

successful awarding of the project to our agency. The Key Personnel will actively participate and

be present during all necessary stages of the project, including but not limited to the Technical

This undertaking is made in good faith to ensure the highest quality and expertise for the successful

execution of the project.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Thank you for considering our proposal.

[Bidder Name, Signature and Seal]

[Key Personal’s Title, Name and Signature]

[Bidder's Contact Information]

• This undertaking should be printed on the bidder's official letterhead and signed by the

Bidder and the Key Personnel.

• The bidder must also submit the Key Personnel’s CV, as per the format provided, along with

mandatory proof of the Key Personnel's qualifications, such as degree certificates.

• No alternative proposal for any Key Personnel is being made and only one CV for each

position must be furnished.

• The Bidder shall deploy only dedicated personnel who are on its regular payroll for execution

of the Project. Deployment of freelancers or contractual staff shall not be permitted. An

undertaking from each proposed expert confirming availability and payroll status must be

submitted with the bid. No change in Key Personnel shall be allowed without prior written

approval of the Authority. Detailed terms regarding deployment and substitution of

personnel shall be specified in the Contract Agreement.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Format for Curriculum Vitae for the Key Personnels

The following information should be provided in the format below for each of the key resource as

specified in the document. This information shall cover the qualification requirements capable of

being evaluated for evaluation as per clause requirements stated in Clause 2.2.2. Further, Bidder

may add additional sheets/documents if necessary.

Name of the Key Personnel

Resource category

Name of the Organization

Educational Details (Since graduation)

Employment Records

Name of Institute Degree Obtained Year of Obtainment

Name of Institute Degree Obtained Year of Obtainment

Name of Institute/ Organization Certificate Obtained Year of Obtainment

Brief Write-up or Work Experience

Total Relevant work Experience (in Years)

Name of Organization Position Held Duration Activities performed/ Scope of

work/ Services performed

I/ We, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes myself, my qualifications, and my experience, and I/We am/are available to undertake

the assignment in case of an award. I/we understand that any misstatement or misrepresentation

described herein may lead to my disqualification or dismissal by the Authority/bidder.

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Reference to Relevant Prior Work/Assignments that Best Details

Illustrates Work Experience

Name of Assignment: Year:

Project Details:

Main project features:

Position Held: Activities performed:

 Relevant Projects or Initiatives Led 

 Experience with Implementing or Managing Technology

Name of Key Personnel:

Signature and/ Stamp:

RFP for Selection of Design and Technical Agency (DTA) for Preparation of Detailed Design and Providing

Technical Inputs for Development of District Science Centers for Cluster E in Gujarat.

Annexure K: Non-Blacklisting Affidavit

(To be Notarized and submitted along with the Technical Bid on a non – judicial stamp paper of

I, [Name of the Authorized Signatory], [Designation] of {Company/ Trust/ Society/ Firm/…} known

as [Name of the Bidder], with its registered office located at [Registered Address of the Entity],

do hereby solemnly affirm and declare that our {Company/ Trust/ Society/ Firm} consortium of

[Lead Member name] and [Consortium member name] have not been debarred or blacklisted by

any department of the Central Government or any State Government or any Public Sector

Undertaking (PSU) in India.

This affidavit is submitted as part of our bid for Selection of Design and Technical Agency (DTA)

for Preparation of Detailed Design and Providing Technical Inputs for Development of District

Science Centres for Cluster E in Gujarat.

I further declare that the above statement is true to the best of my knowledge and belief, and,

should any instance of debarment or blacklisting occur after submission of this affidavit, we will

promptly notify the Authority. I make this affidavit in good faith, affirming that the information