Procurement of spares for track machines

Eligibility for offers quoting Specified make as mentioned in description: 1) (i) Offers for acceptable makes mentioned in the tender schedule will only considered for placing bulk order . (ii) For the acceptable make mentioned in tender: a. In case, the tenderer is the OEM of the acceptable make, tenderer should clearly mention acceptable make offered. b. In case, the tenderer is authorized agent, tenderer shall submit the tender specific authorization. In case, the dealer/ distributor of the OEM of the acceptable make, tenderer should upload the current authorization/dealership certificate issued by the OEM. c. In case the tenderer is Sub dealer of the specified OEM, firm should upload the copy authorization letter/attested certificate issued by authorized dealer regarding sub dealership and confirmation that authorized dealer will take the responsibility of genuineness and warranty of spare (of particular make, spare part description and part number) supplied by the sub-dealer to Indian Railways. And also firm should provide copy of invoice of their dealer/distributor along with manufacturers test and warranty certificate as a proof of genuineness (OR) For the other equivalent makes, not mentioned in the tender: a. If the offer is for equivalent make and tenderer is OEM, then tenderer should specify the same & make offered. b. If the tenderer is not OEM & is an authorized agent/dealer of OEM of equivalent make, tenderer should clearly specify the equivalent make offered. In case, the tenderer is authorized agent, tenderer shall submit the tender specific authorization. In case of the dealer/distributor of the OEM of the equivalent make, tenderer should upload the current authorization/dealership certificate issued by the OEM. c. The tenderer will be considered for placing bulk order subject to the conditions that (1) Same item should have been supplied by the tenderer to Railways in the last five years from the date of tender opening and The supplied item(s) should have worked on the machine for a minimum period of 6 months (as on the date of tender opening) from the date of installation on the machine without any problem except wear & tear items such as Round shaft chisels, Bolts, and Screws and the tenderer shall submit necessary performance report issued by Railway under the signature of an officer not less than Sr. Scale (XEN). If the firm has supplied the same item to SC Railway and attached supply proof (such as R note/ CRN) along with the offer, the field performance may be obtained from consignee by the railway.

2) With a view to develop alternate sources of supply, Railway may also consider placing of developmental order for maximum of 20% of the Net Procurement Quantity. However, decision of Railway whether to place a developmental order or not is final and binding on the tenderer. For placement of developmental order a) The untried firm must upload all the document in support of their credentials such as M & P, Testing facilities, QAP, Technical Manpower available with them, MSME registration certificate for similar items, OR b) Firm is having supply performance (PO Copies/ Inspection Certificates/ R-Notes etc.), field performance (issued by Railway under the signature of an officer not less than Sr. Scale (XEN)) for a minimum period of 6 months (as on the date of tender opening) from the date of installation on the machine for similar item along with their offer. Any type of HYDRAULIC MOTOR ( For PL no:20200953205,20200943204,20201033204) and VARIABLE DISPLACEMENT MOTOR ( For PL no: 20200963206) used in Track machines .The items will be considered as similar item for corresponding item PL mentioned in the bracket.

Restrictions under Rule 144(xi) of GFR-2017: a) I have read the clause regarding Restrictions under Rule 144 (xi) of GFRs.2017 on procurement from a bidder of a country which shares land border with India and as detailed in Tender documents. b) I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. [wherever, applicable, evidence of valid registration by the competent authority shall be attached]. Note: If the tenderers are not agreeable to above declarations, they have to categorically mention about the disagreement in Techno Commercial Deviation.

I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with the IRS Conditions of Contract and [or] special and [or] other conditions specified/attached with the tender.

I/We agree to accept General Tender Conditions available at SOUTH CENTRAL RAILWAY STORES DOCUMENTS LINK.

Guarantee will be as per specification. If not mentioned in the specification, then warranty/Guarantee shall be as per IRS Conditions of Contract.

PACKING TO BE DONE AS PER GOVERNING SPECIFICATION

a.) Firms are advised to supply the material duly embossing/engraving or stenciling with permanent marker the name of manufacturer/supplier and year of manufacture at a place which is preferably visible and shall not get worn out during service. b.) If none of the above is possible the same to be marked on packing.

This tender complies with public procurement policy (make in india) order-2017, revised date 16-092017., issued by department of Industrial promotion and policy, Ministry of commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/2/Pt.1 dated 25.09.2020 & 2020/RS(G)/779/2/Pt.1 (E3322671) dtd.20.08.2024.

offer should be valid for 120 days

Submission of EMD is mandatory. Exemption and other details will be as per Para 13 of Instructions to Tenderers for e-tender attached with this tender. Firm's seeking exemption from from deposition of EMD shall have to attach scanned copy of requisite documentary evidence in support of their claim along with Offer, failing which the Offer will be summarily rejected. (NB:- In two packet bidding system, such documents must be uploaded at the time of techno commercial bid.)

Firms shall submit Performance statement of last 5 years.

Tender not accompanied with Bid Security declaration will not be evaluated.

It will be responsibility of suppliers to upload clear/visible documents in support of their claim and no back reference will be made for submission of such documents.

The firm shall attach all the relevant documents as proof of their eligibility while submitting their offer. The offer will be evaluated based on the documents uploaded by the firm in this tender. Firms to note that physical documents will not be accepted after opening the tender. Any document submitted after opening the tender will not be considered while evaluating the firms offer.

Have you submitted a Bid security declaration as per Tender conditions

Have you furnished authorization/dealership certificate issued by OEM as specific authorization? (if manufacturer is not quoting directly)

Have you furnished a performance statement?

Have you furnished the statement of Deviations? (preferably 'NIL')

Have you furnished the clause-wise compliance on technical specifications?

Have you indicated the complete name and address of the agents and details of the services to be rendered by the agents?

Have you submitted relevant/ valid documents as per Eligibility Criteria?

Have you read instructions to tenderers, General conditions of contract,IRS conditions of contract attached with the tender?

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

All conditions shall be as per tender document.

Tenders submitted online through IREPS only will be considered. All corrigenda to this tender will also be issued online through IREPS and bidders are advised to keep a watch for such corrigenda, if any and quote their bids accordingly.