REGISTRATION OF SUPPLIERS/FIRMS FOR DAY TO DAY LOCAL PURCHASE OF MEDICINES AT DIVISIONAL RAILWAY HOSPITAL FIROZPUR

Average Annual Turnover of the vendor for the last three completed financial years prior to date of opening of tender should be equal to or more than three times the average annual value of retail local purchase procurement made by that Railway hospital in the last three completed financial years or three times the estimated annual value of purchase(4093080*3=12279240),which ever is higher.The bidder has to submit "Turn over Certificate" for last three consecutive financial years),certified by CA. Turnover required for last three financial year 2023-24=12279740/- 2024-25=12279740/- 2025-26=12279740/-

Valid license issued by Drug Controller Authority of the state for running a chemist shop for various categories of Allopathic drugs as applicable under the provisions of Drug &Cosmetic Act1940,as on the date of bid opening above,for various categories.The bidder also must ensure that their license remain valid till the end of the contract period.If their license validity near to be expire he must ensure to self declaration attached for renewal of drug license.registered pharmacist certificate required if bidder have retail pharmacy shop.

Vendor should show profits in at least two out of the three last three financial years. Balance sheet Profit - loss account certified by CA should be called for this purpose.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Services should be available 24x7 or 12x7 or 24x6 etc. (as per the requirement). Supply delivery of the items shall be done as per the local requirements Items shall be supplied within 4 hours . In cases of life saving emergencies, vendor should be able to supply the item on a short notice preferably within one/two hour of being intimated on phone /Whatsapp / message or fax etc as decided. Different time limits can be set for different medicines, surgical items or consumables as per local requirements. Timely supply against the supply order along with full quantity and quality/brand etc as asked shall be the essence of the contract.

Should follow statutory laws as laid down by central/state government a u t h o r i t y Requirement of proper storage, maintenance of stocks, cold chain etc (if required, specific requirement to be defined clearly in the tender)

Supply Order against the rate contracts should be placed on the vendor(s) as per the criteria and periodicity fixed by the hospital incharge based on the requirement and fulfilling the criteria in the tender document/contract. Supply order shall be issued exercising Local purchase powers provided under Medical SOP for Medical department. Procedure for placing the supply order, i.e. whether through physical handover to the representative of vendor during visit to hospital/ health unit or through FAX or email / digitally signed order or any other means.

In the event of any question, dispute or difference arising under these conditions or any special conditions of contract or in connection with this contract (except to any matters the decision of which is specially provided for or the special conditions) the same shall be referred to the sole arbitrator to be appointed by the General Manager, Northern Railway, New Delhi. The Railway shall have a lien and also reserves the right to retain and set off against any sum which may from time to time be due to and payable to the supplier, any claim which the RAILWAYS may have against the supplier(s) under this or any other agreement.

Timeline for supply should be strictly followed.If a vendor fails to supply as per the supply order placed as per contract conditions of rate contract, that particular item shall be procured from the next vendor due for the next supply order as per the criteria and periodicity policy already decided for placement of supply orders and the failure will be recorded in performance register against the defaulting vendor. If this arrangement fails and there is extreme urgency,) hospital incharge can permit purchase from the open market. Medicines and other items should be supplied by the same quality/ brand etc as mentioned in the supply order. No alternate or substitute will be accepted. However, in case there is no option, the indenting officer will obtain permission from hospital in charge for accepting any alternative medicine or item in consultation with the treating doctor.

Comparative charts of the financial bids for each of the categories, in terms of discounts offered by vendors .vendor offering maximum discount being L-1 shall be prepared and vetted by account.Vetting is not required if tender is e-tender on IREPS and tabulation is system generated. In that case system as followed for e -tenders shall be followed Reason ability of the discounts offered by vendors shall be assessed while deciding the tender. To avoid failure of supply in hospital, as per the need, Rate contract may be entered with more than one vendor for local purchase as per need. Decision in this regard shall be taken by CMS . Quantity to be ordered against rate contracts shall be graded in relation to discounts offered by vendors i.e. L1 will get the maximum supply orders. In case of two vendors distribution of orders (value wise) should be in the ratio of 70:30 on monthly basis. Suitable methodology may be adopted. In case of three vendors distribution of orders should be the ratio of 60:25:15 on monthly basis. Suitable mechanism may be worked out to implement this. While deciding the tender, the distribution should be followed as far as possible. Vendors offering maximum discount on MRP shall be considered for rate contract, individually for each category- If rate contract is to be entered with more than one vendor, discount offered by L1 should be counter-offered to other selected suitable higher bidders i.e. L2, L3 (as applicable) for acceptance. The bidders accepting the counter offers shall be finalized for placement of rate contract as per the predefined distribution. (The ratio will remain same to give the advantage to the one whose offer was L1) The tender committee shall evaluate the bids received for eligibility, techno- commercial suitability and financial suitability of the bids and give its recommendations to the Tender Accepting Authority for its consideration through convener of the committee. Rate contracts shall be placed as per the acceptance of the Accepting Authority.

The successful bidder shall have to submit a Security Deposit(@ 5% of the estimated value of the tender that is 409308/- from a Nationalized Bank/Scheduled Indian Bank within 21days from the receipt of the letter of acceptance(LOA) of the tender by the Railway.

Termination of Rate Contract-Railway reserves the right to terminate the rate contract any time without assigning any reason to vendor.However competent authority(of the level of Tender Accepting Authority)shall give speaking orders with reasons to be recorded for such actions. The purchaser shall have the right to ask the vendor to show the purchase bill for the medicine/other items to ensure genuineness of the items being supplied. Railway reserves the right to send the drugs etc supplied in L.P. to be tested by Govt and other approved testing laboratories and,if required,to inform Drug Controller for suitable action.The offer of given discount on MRP will be valid for the entire period of validity of rate contract including the extended period if any. Vendor shall indemnify the Railway administration for any loss or liabilities arising due to defective/sub- standard supplies by the vendor. Packaging and Delivery requirements: Standard packaging norms based upon the Medicines,shall be followed as per extant practice. Delivery shall be made by the supplier in accordance with the Local requirements.

Location related to the supply points, the vendor should be in municipal limit of firozpur

Physical verification and inspection of the technically qualified firm's premises/shop will be done.If the team, nominated by the competent authority, is not satisfied in that case then the bidder will be declared not eligible for further registration process

Railways reserve the right to get the supplied samples tested/checked by Govt.Lab and other approved testing laboratories.In case any of the samples is found sub-standard,Railways reserve the rights to cancel the agreement and to de list the supplier for any further supplies and Drug Controller of India will be intimated for any suitable action/penal action.

Poor performance of the defaulting vendor shall be recorded.Any extra expenditure incurred in arranging the required items due to default of the vendor in supply shall be recovered from the defaulting vendor.

Offers of eligible bidders will be evaluated on the basis of discount. No condition shall be indicated in the price bid.Note 1:Example to Quote the offer for Medicine -Basic Rate: Rs. 100 (bidders are advised to fill only 100 in base rate column), Unconditional Discount: filled by bidder,Pkg.Charge: Rs.NIL, GST:NIL}. The highest discount offered by bidder will be the criteria or evaluation and selection.no extra GST will be paid.GST inclusive in MRP

Validity of Contract will be 02 years (Two Years) from the date of signing of the contract by both the sides. Under exceptional circumstances, to maintain the continuity of supply,period of rate contract can be extended for a period maximum up to 03months at a time with approval of CMS and concurrence of Associate Finance and not more than 06 months

The contract shall be governed by latest version(along with all correction slips)of IRS Conditions of contract, and all other terms and conditions in the tender document along with Railway Board Letter No. 2017/H/4/1/Local purchase dated 31.07.2023.

The firm should supply the material within 4 hours after receiving indent from DIVISIONAL RAILWAY HOSPITAL FIROZPUR

The original copy of the Agreement shall be kept at the Local Purchase Office of Divisional Hospital Firozepur and a true copy shall be kept in the office of CMS/NR/FZR, Sr. DFM/NR/FZR and the Supplier. Every bill should bear the signature of the authorized signatory with the stamp. The rates quoted should be inclusive of all taxes etc. No additional charge will be paid on this account.Railway administration reserves the right to impose a fine of Rs 1000/- per day for late delivery of items beyond the statuary period. The supplier will indemnify the railway administration for any loss or liabilities arising due to defective or substandard supplies.