Annual Maintenance Contract (AMC) for Air Conditioners and Water Coolers over Salem Division for a period of two years.

Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with his/her stamp, signature and membership number shall be considered. Balance sheets that are not audited shall not be accepted

Liquidity: The bidder should have access to or have available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with his/her stamp, signature and membership number shall be submitted by the bidder along with bid. Liabilities on work on hand (Certified by Chartered Accountant, if available), should be uploaded to calculate net liquidity. If there are no works on hand, this should be specifically declared by a signed statement. Banking reference should contain in clear terms the amount t h a t bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise, the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India, and it should not be more than 3 months old as on date of submission of bids.

All financial documents submitted by bidders for financial eligibility, suchas audited balance sheets, financial turnover certificates, and bankingreferences towards liquidity (where applicable), and other CA- certifiedfinancial documents, shall invariably bear a valid UDIN (UniqueDocument Identification Number) issued by the Institute of CharteredAccountants of India (ICAI), wherever applicable. The financialdocuments submitted for evaluation shall be current, valid and relevantto the tender under consideration and shall conform to the eligibilityconditions stipulated in the tender document. Documents not complyingwith the prescribed requirements, including those not bear a valid UDINwherever applicable, shall not be considered for financial evaluation.{Authority: CEGE Letter no: SC/XXIX/Vig dated: 28/07/2026.}

The contractor shall hold a valid Electrical Contractor License issued by the competent State Electrical Licensing Board / Chief Electrical Inspectorate, duly authorizing the execution of Low Tension (LT) electrical installation works up to 650 Volts, including 415 V three-phase systems. Submission of a valid electrical contractor license along with the bid is mandatory. Failure to upload the same shall render the offer liable for rejection.

Work experience : The bidder should have satisfactorily completed in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single service contract for minimum 35% of advertised value of the bid. The Work experience certificate from private individual shall not be accepted. Certificate from public listed company /private company/Trusts having annual turnover of Rs. 500 crores and above, subject to the same being issued from their head office by a person of the company duly enclosing his authorization by the management for issuing such credentials. The bidder shall submit details of work executed by them in the prescribed format (Annexure - II) along with bid for the service contracts to be considered for qualification of work experience and technical criteria clearly indicating the nature/scope of contract, actual completion cost and actual date of completion for such contract. This has to be supported with work completion/ progress certificates. It is requested that completion documents of non-similar works may NOT be uploaded.

*Similar Single work is defined as "Maintenance of Window/Split/Package Type Air-Conditioning plants/watercoolers in Central/State Government or their PSUs" {Authority CEGE/SR Letter No.E.252/I/8/G Dt:04.09.2023} NOTE: Work experience certificate from private individual shall not be accepted. Certificate from public listed company/private company/Trusts having annual turnover of Rs. 500 crore and above subject to the same being issued from their Head office by a person of the company duly enclosing his authorization by the Management for issuing such credentials.

I/We also hereby agree to abide by the updated Regulations of Tenders and Contracts and General Conditions of Contract issued by the Engineering Department of Indian Railways along with correction slips issued from time to time and to carryout the work according to the Special Conditions of Contract and specifications of materials and works as laid down by Railway in the Annexed Special Conditions / Specifications, Schedule of Work for the present contract.

All rates quoted in the tenders shall be deemed to be inclusive of CGST,SGST, IGST etc., payable by the contractor to the Government or anypublic body and no additional amount/rate or claim will be entertained onthis account by the Railways. Also no claim whatsoever will be accepted byRailways on account of revision of tax rates, new taxes of statutory natureby State/Central Govt.

The Contractor shall submit a statement to the effect that no retired Engineer or retired Gazetted Officer is associated with the tenderer as per Appendix-D. Tenders without the information above referred to or a statement to the effect that no such retired Engineer or retired Gazetted Officer is so associated with the tenderer, as the case may be, shall be rejected.

The Stores materials which are supplied by Railways shall be collected from SSE/E/Works/SA stores duly transporting the same to the site by own cost borne by the contractor only. The released Railway materials if any should be handed over to the maintenance concerned SSE/Power stores duly getting forwarding acknowledgement from SSE/E/Works concerned.

I/We also hereby agree to abide by the Indian Railways Standard General Conditions Of Contract, with all correction slips up-to-date and to carry out the work according to the Special Conditions of Contract and Specifications of materials and works as laid down by Railway in the annexed Special Conditions/Specifications, Schedule of Rates with all correction slips up to date for the present contract

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

I/We have read the various conditions to tender attached hereto and agree to abide by the said conditions

I/We also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening the same

I/We offer to do the work for Senior Divisional Electrical Engineer, GENERAL, Salem Division, Salem, at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within the period of completion stipulated in the tender document, from the date of commencement of work of the tender. The amount as stipulated in the tender document is herewith forwarded as Earnest Money. Full value of the earnest Money shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if :(a) I/We do not execute the contract documents as stipulated in performance guarantee clause of GCC 20222 as detailed in general instructions. (b) I/We do not commence the work within seven days after receipt of LOA/orders to that effect.

I/We hereby Confirm that the rates, rebates and/or other financial terms, if any, quoted by us in the relevant fields of the Financial Bid page will only be the ruling terms for deciding the inter-se ranking, and any such condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking

However, Railways shall have the right to incorporate any such condition quoted by us, in the contract, at their discretion, if contract is placed on us.

I/We have read the various conditions attached/ referred to in this tender document, and agree to abide by the said conditions.

All the tenderers/Contractors have to deposit full earnest money and tender document cost as stipulated for the tender, through online modes as permitted in IREPS application through multiple banks net banking, debit and credit cards only. On failing which offer will be summarily rejected.

The Tenderer should submit a copy of GST/PAN and NEFT Form.

Payment of Security Deposit/EMD and Tender form cost should be made on line only.

GCC services 2018- All GCC clauses (updated including with all correction slips on date) are applicable.

i)For all the tenders having advertised cost of Rs. 10 lakh or above, thecontractor shall have the option to take payment from Railways through aletter of credit (LC) arrangement. (ii)This option of taking payment through LCarrangement has to be exercised in IREPS (Indian Railway ElectronicProcurement System - the e- application on which tenders are called byRailways) by the tenderer at the time of bidding itself, and the tenderer shallaffirm having read over and agreed to the terms and conditions of the LCoption.(iii)The option so exercised, shall be an integral part of the bidder'soffer.(iv)The above option of taking payment through LC arrangement, onceexercised by tenderer at the time of bidding, shall be final and no change shallbe permitted, thereafter, during execution of contract.(v)In case tenderer optsfor payment through LC, following shall be the procedure to deal release ofpayment through LC:(a)The LC shall be a sight LC.(b)The contractor shallselect his Advising/Negotiating bank for LC. The incidental cost towards issueof LC and its operation thereof shall be borne by the contractor.(c)SBI, NewDelhi, Main Branch will be the nodal branch for issue of LCs based on onlinerequests received from Railway Accounts Units for tenders opened in financialyear 2019- 20. SBI branches where the respective Railway Accounts Office hasits Account (local SBI branch) will be the issuance/reimbursing branch for LCissued under this arrangement. The Bank shall remain same for this tender tillcompletion of contract. The incidental cost @ 0.15 % per annum of LC value,towards issue of LC and operation thereof shall be borne by the contractorand shall be recovered from his bills.(d)The LC shall be opened initially forduration of 180 to 365 days in consultation with contractor. The LC shall beextended time to time as per the progress of the contract, on the request ofthe contractor. The value of LC to be opened initially as well as extendedthereafter shall be finalised by the engineer in consultation with the contractoron the basis of expected progress of work.(e)The LC terms and conditionsshall inter-alia indemnify and save harmless the Railway from and against alllosses, claims and demands of every nature and description brought orrecovered against the Railways by reason of any act or omission of thecontractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered asreasonable compensation and paid by Contractor.

(f)The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank. (g)The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation. (h)The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways. (i)On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch). (j)The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation, Bill of Exchange and Bill. (k)The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch). (l)The contractor's bank (advising bank) shall submit the documents to the Railways Bank (Local SBI Branch). (m)The Railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account. (n)Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened. (o)The LC shall shall be closed after the release of final payment including PVC amount, if any, to the contractor. (p)The release of performance guarantee or security deposit shall be dealt directly by Railway with the contractor i.e., not through LC