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INVITING SHORT TERM TENDER FOR PROVIDING HOUSE KEEPING/CLEANING/SECURITY SERVICES FOR MAULANA ABUL KALAM AAZAD BHAVAN,VASANTH NAGAR, BENGALURU

Minority Welfare Department

MWD Director Office Bengaluru | Bengaluru, Karnataka

Amount: Refer DocsCloses: 8 Sept 2026

Timeline

Published26 Aug 2026
Pre-Bid Meeting31 Aug 2026
Closes8 Sept 2026
Bid Opening10 Sept 2026

Tender Value

Refer Docs

EMD Value

₹80,000

Closing Date

8 Sept 2026, 11:00 pm

Tender Inviting Authority

Office Inviting Bids

Minority Welfare Department

Contact Person

Dr. Shaik Ali

Office Number

08022535902

Mobile Number

8792249923

Work Description

The Director, Directorate of Minorities, Bangalore hereby invites TENDER from the interested bidders for providing Housekeeping Services/Cleaning/Security Services at the Office of the Directorate of Minorities & its premises situated at Maulana Abul Kalam Aazad Bhavan, 16C, Millers Tank Bed Area, Vasanth Nagar, Bengaluru-560-052 in two bid format - Technical Bid and Financial Bid

Tender Information

Tender ID

MWD/2026-27/SE0125

Reference Number

MWD/2026-27/SE0125

Tender Type

Open

Form of Contract

Two Tender Document System(Two Cover)

Location

MWD Director Office Bengaluru

Source Website

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Documents Required

21 documents required · 20 mandatory · 1 optional

Technical Bid

RequiredAll documents required and sought under the Tender Document shall be uploaded by the bidder along with the bid

RequiredAnnual Turnover Certificate

RequiredAnnual turnover certificate issued by the Chartered Accountant for last three years from 2022-23, 2023-24, 2024-25 and Provisional Audited statements for the year 2025-26 as per Annexure B. The annual turnover must be above the bid value in every year, for all the 3 years.

RequiredAttested Bio data with experience of Key professional staff for Cleaning, House keeping/Security services shall be furnished.

RequiredBidders should not be under Black listing and Fraudulent practices affidavit as performats enclosed

RequiredCertified Audited Balance sheet/ profit and loss documents of last three financial years

RequiredCompany Registration Certificate

RequiredDetails of PAN number, Income tax paid proof Documents to show that submission of IT return for the year 2023-24, 2024-25, 2025-26

RequiredDocuments such as GST/ESI/PF registration

RequiredDocuments to show that profile including organizational Structure and experience in the field and also clearly showing the complete address of office or directors or its branch office in the state of Karnataka

RequiredDocuments to show that the agency should have a minimum total turnover of RS. 40 LAKH each year during previous three years 2022-23, 2023-24,2024-25

RequiredDocuments to show that the agency should have experience of providing services of housekeeping or cleaning services at two state/ central govt. departments / organizations/ institutions/ Boards/or central/state public sector undertakings within the state of Karnataka during the past three financial years

RequiredIT returns of all the three financial years. 2022-23, 2023-24, 2024-25 and Provisional audited statements 2025-26

RequiredList of machinery details shall be furnished

RequiredRegistration copy of the firm/Service provider must be valid for 2026-2027. The firm should have a similar experience of at least three years. Documents such as service tax registration with the mention of nature of business or work order with satisfactory completion certificate can be submitted.

OptionalSmall Scale Industries Certificate

RequiredStatus of the company whether sole proprietor/ partnership/ registered company.

RequiredTenders from Joint ventures/consortium are not eligible - Self-declaration from the bidder should be uploaded

RequiredThe Bidder should have at least three year experience in such Housekeeping work - Copy of the experience certificate should be uploaded e-procurement portal.

RequiredWhether Registration under Karnataka contract labour regulation and abolition Act-1970

RequiredWork orders and Satisfactory completion certificates issued by Govt./Semi Govt./undertakings shall be furnished as per Annexure C

Eligibility Criteria

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

All the technical conditions, pre-qualification criteria, eligibility requirements, terms and conditions, and other provisions stipulated in the Tender Document shall be strictly applicable to all bidders and shall be complied with in full.

Technical Criteria

Past Experience

Should have experience of providing similar assignments with the total value equal to bid value per annum in preceding three financial years 2023-24 to 2025-2026 (to Govt./ Semi Govt./ undertakings

Work Done CertificateSatisfactory Performance CertificateOthers -- Work orders and Satisfactory completion certificates issued by Govt./Semi Govt./undertakings shall be furnished

House Keeping Personal - Should have provided atleast 200 HK Staff for Cleaning, House keeping & Security services to other govt. /pvt. agencies

Work Done CertificateSatisfactory Performance CertificateOthers -- Attested Bio data with experience of Key professional staff for Cleaning, House keeping & Security services shall be furnished

Capabilities of Vendor

The bidder should be a Company registered for the last 3 years. The bidder should have their registered branch office in Karnataka

GST RegistrationValid ESI certificateValid EPF CertificateOthers -- Registration copy of the firm/Service provider must be valid for 2026-2027Others -- service tax registration with the mention of nature of business or work order with satisfactory completion certificate can be submitted

The bidder should have Labour Registration Form-C with 90 and above employees registered for outsourcing.

Labour Certificate

P.F and ESI payment paid to the competent authority.

Valid ESI certificateValid EPF CertificateOthers -- The bidder shall have paid PF to the competent authority for last 4 years (2022-23 to 2025-26)Others -- The bidder shall have paid ESI to the competent authority for last 4 years (2022-23 to 2025-26)

Cleaning Machineries being deployed for mechanized cleaning in all the locations.

Others -- all the documents sought in the tender document relevant to thisOthers -- List of machinery details shall be furnished

The bidder shall have P.F, ESI, IT, GST registration and with contract License from Labour department

Valid ESI certificateLabour CertificateValid EPF CertificateGST RegistrationITR Filed Copy (Mentioning PAN)

The Bidder should not have been black listed and shall not have been colluded with any other person related to the tender and by any Government departments and Public sector organizations in last 3 years.

Others -- Necessary scanned copies of certificates as per the format indicated in the Annexure G & Annexure H have to be uploaded along with the document.

Financial Status

Average annual Turnover should be 40 lakhs during the last three Financial years 2023-24 to 2025-2026, Average of all three years will be considered

Others -- Annual turnover certificate issued by the CA for last three years from 2022-23, 2023-24, 2024-25 Provisional Audited statements for the year 2025-26Audited CA Certificate of Annual TurnoverITR Filed Copy (Mentioning PAN)Others -- IT returns of all the three financial years. 2022-23, 2023-24, 2024-25 and Provisional audited statements 2025-26Others -- Certified Audited Balance sheet/ profit and loss documents of last three financial years

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹80,000

Important Dates

Last Activity

26 Aug 2026

Published

26 Aug 2026

Bid Opening

10 Sept 2026

Download Ends

1 Sept 2026

Pre-Bid Meeting

31 Aug 2026

BOQ Preview

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Price for 1 year for housekeeping services including staff salaries, Maintainance, repair works of all the plumbing and electrical equipments, Cleaning materials & Security Services including Administrative/ Service fees all taxes & charges.

Documents

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NIT Documents

HK v02 2026-27.pdf

Tender Document • 0.29 MB

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