TN-262/Outsource/COH, Almel

Submit authenticated documents such as copies of Supply Orders and Experience Certificates for having provided the services of 50 staff as an outsourced agency to various Government, Non-Government, and Private organizations, related department residential facilities, and student hostels in any 2 years out of the last 03 years.

Attached Technical bid form

The Manpower Firm/Agency must be a registered firm. The registration should be under the Societies Registration Act, Companies Act, or Co-operative Societies Act and must be currently valid (Attach copy of registration).

Labour Act (Registration Certificate)

Employees' Provident Fund (EPF) Act (Registration Certificate)

Employees' State Insurance (ESI) Act (Registration Certificate)

Professional Tax Act (Registration Certificate)

Valid Contract Labour License under Contract Labour (Regulation and Abolition) Act 1970 (Copy must be attached) must be currently active.

Submit a copy of the Trade License obtained from local bodies like City Corporation, City Municipal Council, Town Municipal Council, Gram Panchayat, etc., regarding the establishment of the agency's office, and the said license must be renewed for the current year

A currently valid Police Verification Report certificate must be attached.

Submit an affidavit on Rs. 100/- stamp paper declaring that the agency has not defaulted on any previous contracts with any organization and has not been blacklisted.

The successful bidder in the financial bid must submit an affidavit on Rs. 100/- stamp paper regarding the registration of details of 25 staff within the jurisdiction of the local District Labour Department and agreeing to resolve any disputes that may arise within the jurisdiction of the Bagalkot District Court.

If any complaints are registered against the tenderer in any departments of the Government of Karnataka regarding non-payment of EPF, ESI, and salaries within the stipulated time, the said tenderer will be rejected in the technical bid. Submit a notarized affidavit regarding this on Rs. 100/- stamp paper.

Submit a confirmation certificate obtained from the Labour Department for the years 2023-24, 2024-25 & 2025-26 stating there are no lawsuits or cases pending against the firm, and also submit a copy of Form-U for the year 2025-26.

Must submit Form-D regarding the remittance of the Labour Welfare Fund for the past 1 year.

Service Tax/GST Act (Registration Certificate)

Must possess a PAN Card

The tenderer must be financially sound. In this regard, a Bank Solvency Certificate for 30% of the tendered amount, i.e., Rs. 18,72,164/-, obtained from a bank in the name of the Financial Controller, UHS (University of Horticultural Sciences), Bagalkot, for this specific purpose, must be submitted

Registration Certificate under the GST Act (Must have been registered at least 5 years ago). The tenderer must attach GST Clearance Certificates and GSTR-3B for the years 2021-22, 2022-23, 2023-24, 2024-25 & 2025-26.

Attach a documentary certificate regarding business turnover conducted from the years 2023-24 to 2025-26 issued by the Commercial Taxes (Goods and Services Tax) Department

Details of the Code Number obtained under EPF, Registration Certificate, and ECR Challans for EPF remitted from April-2024 to March-2026 must be attached

ESI Registration Certificate, Code Number details, and ESI Clearance Certificate along with Challans from April-2024 to March-2026 must be attached.

Professional Tax Registration details and Clearance Certificate for the past three years (Must attach certificates for the Financial Years: 2023-24, 2024-25, 2025-26).

PAN Card details and IT Returns for the past 3 years (2023-24, 2024-25, 2025-26).

Details of the annual turnover related to providing manpower services by the tenderer in the last 03 years (Copies of Audit Reports obtained from a Chartered Accountant must be attached) for 2023-24, 2024-25, 2025-26 (Minimum annual turnover must be Rs. 63.00 Lakhs).