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Providing of Data Entry Operator Services to O & M Rural Division, HESCOM Dharwad of Dharwad District in O & M Circle HESCOM, Hubballi jurisdiction on contract basis throughout source agency

Hubli Electricity Supply Company Limited

HESCOM Superintending Engineer O and M Circle Office Hubli | Hubballi, Karnataka

Amount: Refer DocsCloses: 9 Jun 20264d left

Tender Value

Refer Docs

EMD Value

₹30,800

Closing Date

9 Jun 2026, 10:00 pm4d left

Tender Inviting Organisation

Name

Hubli Electricity Supply Company Limited

Work Description

Providing of Data Entry Operator Services to O & M Rural Division, HESCOM Dharwad of Dharwad District in O & M Circle HESCOM, Hubballi jurisdiction on contract basis throughout source agency

Tender Information

Tender ID

79404

Reference Number

HESCOM/2025-26/SE0694/CALL-2

Tender Type

Open

Location

HESCOM Superintending Engineer O and M Circle Office Hubli

Source Website

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Documents Required

16 documents required · 16 mandatory

Technical Bid

RequiredAnnual turnover certificate and audited balance sheet, profit and loss account duly certified by Chartered Accountant & Income Tax return ITR shall be uploaded.

RequiredAny Other Documents required for the qualifying as per bid documents shall be uploaded

RequiredCredit facility certificate as per Annexure-8

RequiredEPF Certificate Shall be uploaded

RequiredESI Certificate Shall be uploaded

RequiredExperience Certificate as per Annexure-1

RequiredGST Certificate Shall be uploaded

RequiredLabour License Certificate issued for manpower Shall be uploaded

RequiredPAN Shall be uploaded

RequiredSelf declaration for any litigation or arbitration as per Annexure-3

RequiredSelf declaration for defaulted / Short closed as per Annexure-6

RequiredSelf declaration for not have been blacklisted as per Annexure-4

RequiredSelf declaration for providing Kannadigas as per Annexure-7

RequiredThe bidder shall produce an undertaking to GOK reservation as per annexure-10 is to be uploaded.

RequiredUnder taking for Minimum wages as per Annexure-5

RequiredUndertaking for Labour renewal as per Annexure-2

Eligibility Criteria

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Bidder shall pay Contract Management Module processing fees of 0.025% of the contact value (Min Rs.500/- & Max Rs.7500/-) soon after contract has been issued to bidder.

Bidder shall have adequate knowledge of the work proposed in the tender design procedures including quality control and shall have infrastructure and erection facilities and capacity to execute the works.

Notwithstanding the above if it is found that the performance vis a vis works/ services already awarded to a Bidder by HESCOM is either behind schedule or not satisfactory, HESCOM will be at liberty to disqualify the Bidder and reject its Bid at any stage of processing of the Bid.

In the event of the information furnished by the Bidder found to be false at any stage of Tendering, HESCOM at its discretion may take action against such Bidders and may forfeit the Bid security and disqualify the offer of such Bidder and black list the firm without prior notice. In the event of the information furnished by Bidder is found to be false during the execution stage then HESCOM at its liberty to cancel the works awarded other than forfeiting the performance guarantee executed against the contract and may black list the firm and recover the Losses and Levy liquidated damages.

Cost Escalation HESCOM is not responsible for any of the cost escalation arising if any during the period of contract.

The bidder shall submit all the documentary evidences/supports in respect of qualifying requirements and other requirements through electronic mode only within the stipulated time.Failure to furnish the documentary evidences/credentials/supports electronically would result in outright rejection of their offers.

The bidder shall upload the documents in KPP portal in relevant places only, else the bid is liable for rejection unconditionally.

Documentary proof wherever required shall be uploaded. No hard copies will be accepted

Service Charges will be constant throughout the Contract Period irrespective of increases / decreases in minimum wages, EPF, ESI & GST etc.

The Agency/service provider shall retain/reimburse the benefits/ rewarded by the GOI & GOK OR by any scheme/Yojana etc. towards EPF & ESI etc. which was deducted from the salaries of the employee/staff deployed by you OR received from employer. All statutory payments shall be claimed as per actuals on no profit no loss basis only.

All other terms and conditions as per the tender documents

All the uploaded documents shall be produced in original for verification, if required by this office at the time of opening of technical bid

Financial offer shall be quoted in the Financial Bid offer provisioned only in KPP portal. In case the Prices are uploaded in/along the Techno-commercial Bid, then Bid will be summarily rejected

The bidder shall quote service charges in terms of amount (Fraction of amount not allowed & Service charges to be quoted along with amount put to tender, provided that the service charges shall be between 5% to 10% only else such bid will be rejected

in Price bid, the bidder shall quote service charges which include all statuary taxes like income tax & other expenditures, profit etc., otherwise the bid is liable for rejection at the discretion of HESCOM Any agency/contractor that quotes less than the minimum prevailing wages or as per the payment of Minimum Wages Act issued by the Labour Department will be liable for Dis-qualification

Even though the bidder meet the above qualifying criteria as per their statements, they are subject to be disqualified if they have made misleading or false representations in statements and attachments submitted as proof of the qualification requirement and /or Record of poor performance such as poor quality of product, not properly completing the contract, inordinate delay in supply, completion or financial failure etc,. In the event of the information furnished by bidder is found to be false during the execution stage, then HESCOM at its liberty to cancel the Award other than forfeiting the Security Deposit against the Award and may blacklist the Firm and recover the losses and levy liquidated damages. HESCOM reserves the right to cancel OR withdraw OR reject OR Modify any OR all the bids without assigning any reasons thereof and shall bear no liability whatsoever consequent upon such a decision

The Department (HESCOM) reserves the right to accept any or all the tenders at any time without assigning any reason

Past track record of the bidder in HESCOM will be considered for evaluation. If the performance of the bidder in respect of works awarded earlier is not satisfactory, such bidders will be disqualified All the documents uploaded shall be in Original/Attested/Notarized Certified copies

Successful bidder should take permission/prior approval from the competent authority for appointing/termination of contract men.

Technical Criteria

Past Experience

The bidder must have a minimum experience for a period of Three (03) Financial years in providing Data Entry Operator services i.e in between (FY 2020-21, 2021-22, 2022-23, 2023-24 & 2024-25). as on the date of tender notification and must have deployed minimum 50% of the tender quantity (02Nos) of Data Entry Operators in Financial Years mentioned respectively (i.e FY 2020-21, 2021-22, 2022-23, 2023-24 & 2024-25) to KPTCL/ ESCOMs/any Government/Semi Govt establishments/Public Sector undertakings. Documentary Proof such as Experience/performance certificate issued by the competent authority not below the rank of Executive Engineer shall be uploaded as per Annexure-1

Others -- Experience certificate not below the rank of Executive Engineer shall be uploaded as per Annexure-1.

Capabilities of Vendor

The bidder shall offer full man power as mentioned in the bid. If the offered quantity is less than the tendered quantity such offers will be liable for rejection. Self-declaration in this regard shall be uploaded as per Annexure-2

Others -- Self-declaration in this regard shall be uploaded as per Annexure-2

The bidder should provide detailed information on any litigation or arbitration arising out of contracts completed or under execution by it over the Five financial years (i.e. 2020-21 to 2024-25) with KPTCL/ any ESCOMs. A history of awards involving litigations against the bidder or any part or JV may result in rejection of bid. Bidder should furnish the self-declaration in this regard as per Annexure-3 and upload the same

Others -- self-declaration in this regard as per Annexure-3 and upload the same

The Bidder should not have been blacklisted by KPTCL/any ESCOM/any Public utilities as on last date of submission of bid. Self-declaration in this regard shall be uploaded as per Annexure-4

Others -- Self-declaration in this regard shall be uploaded as per Annexure-4

An undertaking to engage staff with basic required qualifications and monthly rate of minimum wages payable to DEO engaged by Private Agency/Contractor as per Annexure-5

Others -- Undertaking monthly rate of minimum wages payable to DEO engaged by Private Agency/Contractor as per Annexure-5

The bidder should not have been defaulted/short closed due to non-performance in execution of works against the order placed by ESCOMs/ KPTCL/ any other Government Distribution/ Transmission utilities including PSUs as on date of bid submission. Self-declaration for the same shall be uploaded as per Annexure-6

Others -- Self-declaration for the same shall be uploaded as per Annexure-6

The bidder shall engage the staff employed by him for the Service of Data entry Operators are Kannadigas only and are able to Read, Write and Speak Kannada as per the prevailing norms. A self declaration for the same shall be uploaded as per Annexure -7

Others -- A self declaration for the same shall be uploaded as per Annexure -7

Government of Karnataka reservation circular dated 20/05/2024 for availling services through outsource agency(GOK Circular uploaded) and amendments thereon. The bidder shall produce an undertaking to this effect as per annexure-10 is to be uploaded. Further if any violation found during contract period your contract will be terminated

Others -- The bidder shall produce an undertaking to GOK reservation as per annexure-10 is to be uploaded.

The annual turnover of Bidder in any one of the 5 (Five) financial years i.e., 2020-21, 2021-22, 2022-23, 2023-24 & 2024-25 shall not be less than 100% of amount put to Tender i.e Rs 12.32 Lakh. The bidder should upload the Copies of Annual turnover certificate and audited balance sheet, profit and loss account duly certified by registered Chartered Accountant & Income Tax return ITR shall be uploaded

Others -- Annual turnover certificated by registered Chartered Accountant shall be uploadedOthers -- Audited balance sheet, profit and loss account duly certified by registered Chartered Accountant shall be uploadedOthers -- Income Tax return ITR copies shall be uploaded

Liquid assets (Cash credit at Bank+Term deposit in any Nationalized/ Scheduled Commercial Bank) on or after the date of notification of tender+Availability of credit facility in any Nationalized/Scheduled Commercial Bank shall not be less than 25% of amount put to tender i.e Rs 3.08 Lakh which shall be supported by certificate issued by any Nationalized /Scheduled Commercial Bank.The said Original scanned Credit Facility Certificate should possess the name of the Firm and tender Indent number and the credit facility to be issued in the name of Superintending Engineer (Ele), O & M Circle, HESCOM, Shivaganga layout, Hubli. The credit facility certificate should be in the Format Annexed to this bid as per Annexure-8. The conditional credit certificates are liable for rejection

Line of Credit

The bidder should upload original Clear Scanned copy of Technical Evaluation documents Shall be uploaded

Others -- i) Valid EPF Registration certificate shall be uploaded.Others -- ii) Valid ESI Registration certificate shall be uploaded.Others -- iii) Bidders PAN Card shall be uploaded.Others -- iv) GST registration, allotted by tax authorities.Others -- v) Valid Labour License for providing Man Power for Office Works.

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹30,800

Important Dates

Last Activity

25 May 2026

Published

25 May 2026

Bid Opening

10 Jun 2026

Download Ends

1 Jun 2026

Pre-Bid Meeting

2 Jun 2026

BOQ Preview

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HUBLI ELECTRICITY SUPPLY COMPANY LIMITED

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Providing of Data Entry Operator Services to O & M Rural Division, HESCOM Dharwad of Dharwad District in O & M Circle HESCOM, Hubballi jurisdiction on contract basis throughout source agency from 01/06/2026 to 30/06/2027

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Tender No : HESCOM/2025-26/SE0694/CALL-2

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Sl.No DEO Working Office Minimum Wages [Zone] DEO Required [Qty in Nos]

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1 O & M Rural Division Office Dharwad [Technical Section] II 1

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2 Audit Section O & M Rural Division Dharwad 1

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3 O & M Rural Sub-Division Dharwad 1

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4 O & M Sub-Division, Kalaghatagi. IV 1

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Total in Nos. 4

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HUBLI ELECTRICITY SUPPLY COMPANY LIMITED

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PRICE SHEET of Zone-2 & 4

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Tender No : HESCOM/2025-26/SE0694/CALL-2

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Minimum Wages Zone Type of Service Qty in Rs Basic+VDA (includes Employee contribution of ESI @ 0.75% & EPF @ 12%) EPF charges in Rs.@ 13% on minimum wages ESI charges in Rs @ 3.25% on minimum wages Service Charges in Rs Per DEO/ month Total Amount in Rs. GST @ 18% Total amount per DEO / Per Month in Rs. Total Amount of Rs for 01 month

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Total Amount of 04 DEO for 01 Month 102635.54

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Amount put to tender in Rs 102635.54

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1 Bidder shall quote only service charges per month per person. Other hire charges like Ladder mounted vehicle with driver Minimum wages statutory charges are fixed.

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2 EPF, ESI, GST shall be as per prevalling rates.

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3 SERVICE CHARGE :

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a) The bidder shall Quote Service Charge between 5% to 10% only.

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b) Evaluation is based on the service charges for the qualified bidder.

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4 If the amount of wages quoted in SL No-1 is more than the minimum wages, the agency/ contractor is liable to make payments of the amount quoted in SL No-1 to the men engaged by them.

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5 The payment is based on the total numbers of men actually worked in the particular month.

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6 The bidder shall not quote lesser than the present Minimum Wages mentioned In the prevalling Minimum Wages Act for Karnataka.

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7 The bidder shall make the monthly payment to its employes before 5th every month, irrespective of payment received from HESCOM.

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8 The successful bidder shall also liable to pay the employees portion of EPF & ESI.

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9 If the Service Charges quoted is lesser than the income tax to be deducted at source as per the provisions of income tax, than an amount equal to income tax calculated at the applicable rate for the gross amount for the whole year will be collected in advance from the agency to be payable afer each payment.

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10 For quoting the Minimumu wages Act 2025-26 Notification Schedule No.-KAE 31 LMW 2017, Dtd 30/12/2017 Published in the Gazette 01/03/2018. Minimum Wages and VDA from 01/04/2025 to 31/03/2026

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11 You have to add/quote 'Service Charges per month/per Skilled & unskilled Staff / worker in the above Price Sheet calulation sheet (Yellow colour row)..

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12 The 'Price Sheet' should not be uploaded in KPP portal, this sheet is for your calculation purpose only.

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I hereby declare that I have thoroughly gone through each and every clause of the tender documents and that I have taken into account all the statutory payments to be made at their percentage and have incorporated the same in the price sheet of the tender. I further agree to abide by all the terms and conditions of Tender documents.

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Postal Address:

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Signature of the Tenderer with date

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with Contractor's/Firm Seal

Documents

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NIT Documents

8 GOK Circular regarding to Revervation in Outsource services SE0694.pdf

Others - GOK Circular regarding to Revervation • 0.93 MB

2 ITB for DEO DWD Rural SE0694.doc

Instructions to Tenderers • 0.13 MB

4 List of required DEO DWD Rural SE0694.xlsx

Others - List of required DEO DWD Rural SE0694 • 0.01 MB

6 Annexures DEO SE0694.docx

Others - Annexures DEO SE0694 • 0.04 MB

7 Credit facility Format Annexure-8 SE0694.docx

Others - Credit facility Format Annexure-8 • 0.02 MB

5 PRICE Sheet DEO DWD Rural PORTAL Copy SE0694.xlsx

Others - PRICE Sheet DEO DWD Rural PORTAL Copy SE0694 • 0.02 MB

3 GCC for DEO DWD Rural SE0694.doc

Others - GCC for DEO DWD Rural • 0.08 MB

1 NIT DEO DWD Rural SE0694.doc

Tender Document • 0.11 MB

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Providing of Data Entry Operator Services to O & M Rural Division, HESCOM Dharwad of Dharwad District in O & M Circle HESCOM, Hubballi jurisdiction on contract basis throughout source agency

Market Intelligence

Tender Inviting Organisation

Work Description

Tender Information

Documents Required

Eligibility Criteria

Technical Criteria

Fee & Financial Details

Important Dates

BOQ Preview

Documents

NIT Documents

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