Surat Lignite Power Plant - 4X125 MW, Unit - I to IV: Industrial Painting Works for various Steel Structures and Equipment of Power Plant at Village: Nani Naroli.

Any error in description or quantity or omission in the contract document shall not

vitiate the contract or release the contractor from executing the work comprised in

the contract according to scope of works, magnitude of the works, height of

structures, requirement of equipment, tools & tackles, MS scaffolding, safety PPEs,

making site safety arrangements, manpower, supervisors, labour, etc. Contractor

has to complete the work in accordance with the contract documents irrespective of

any defects, omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and

satisfy himself regarding matters such as access to site, communication, transport,

working condition including approaches, height of structures, quantity assessment

of individual structures, confined area, running equipment, quantum of dusting &

temperature variations at specified work locations, importance of work, round the

clock working conditions, site safety requirements, standard MS scaffolding

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

requirements, work permit system, right of way, high flood level in River, flow of

water during monsoon/dry season in the River/Nallah, the type and number of

equipment & facilities required for the satisfactory & timely completion of work, the

quantity of various items of the work, the availability of local labour, local working

conditions, uncertainties of weather, obstructions & hindrances that may arise, etc

which may affect the work or cost thereof, before submission of his Bid. Ignorance

of site conditions shall not be accepted by the GIPCL as basis for any claim for

compensation. The submission of a Bid by the BIDDER will be construed as

evidence that such an examination was made. Any later claims / disputes in regard

to rates quoted shall not be entertained or considered by the GIPCL. The rate

quoted by BIDDER shall be based on his own knowledge and judgment of the

conditions and hazards involved and shall not be based on any representations of

It is also desirable to study tender documents thoroughly before site visit. Site visit

will be carried out with advance intimation through email.

5. ELIGIBILITY CRITERIA

The following criteria will be adopted for qualifying the Bidders for consideration of

the Bid for the further proceeding.

5.1 Bidder should possess minimum Three years of experience out of last five years

ending last day of the month previous to the one in which tender is invited (as per

following Cl. No.5.2) in similar nature of Industrial Painting jobs at height on erected

steel structures in Power Plants / Process Industries / Corporation / Corporate Sectors

/ Institutes and should enclose valid acceptable evidence/proof of the same. The

Bidder should have experience of similar scope of works like structure painting work

at height on erected structure. Bidder shall submit necessary evidence for the same

like self-attested copies of work orders/Work Execution/Work Completion

certificates from clients. The work completion certificate shall comprise of Order

value & Executed value. Bidders should have executed the work directly. The work

executed as a sub-contractor or subletting agency shall not be taken in to

consideration. However, experience as a sub-contractor, except the works sublet

by painting contractor, may be allowed on sole discretion of GIPCL subject to

submission of supporting evidence/documents like copies of work orders with

relevant Invoices of completed works & verification of work performance from client

of sub-contractor.

5.2 Bidder should produce evidence of having successfully completed similar works (as

per above clause no. 5.1) as defined hereunder during last five years ending last

day of the month previous to the one in which tender is invited, or satisfactory

progress of ongoing works, etc. secured from clients by way of certified copies of

documentary evidence preferably photo copies of work experience certificates. The

experience should be either of the following:

a. One similar completed/executed work each costing not less than

b. Two similar completed/executed work each costing not less than

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

c. Three similar completed/executed work each costing not less than

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion certificates issued by clients.

5.3 Tender fee: The tender fee shall be submitted through RTGS or through online

payment only as per details provided in clause no. 7 hereinunder. Demand Draft

will not be accepted for Tender Fee.

5.4 EMD: The EMD shall be submitted in the form of DD/RTGS/online or irrevocable

Bank Guarantee given by Bank as described in subsequent clause no.

5.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & seal on each & every page

shall be submitted. GIPCL may verify the documents, experience certificates issued

by concerned authority. After opening of technical Bid, if any required attested

documents found missing in the Technical Bid submitted by the Bidder, the tender

inviting authority may inform to that Bidder by E-mail to submit the missing required

documents within stipulated time limit. If Bidder/Bidders fail to submit within

stipulated time, their Bid will be declared technically disqualified and no further

correspondence will be entertained.

5.7 Bidder should have average annual turnover of Rs.1,23,50,228/- during last three

financial years (average of financial years 2023-24, 2024-25 & 2025-26). Bidder

shall furnish annual audited financial statement duly certified by Chartered

Accountant for the last three financial years to demonstrate the financial healthiness

of the company. The balance Sheet and Profit & Loss Account must be in the name

of the company. Any type of MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does

not require audit, the bidder shall submit the turnover certificate from Chartered

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN) and

GST registration number. Copies of the same shall be submitted.

5.9 The net worth of the bidder should be positive as evidenced from audited accounts

of last financial year (2025-26), audited (or where, as per extant laws of the land,

audit is not applicable, certified) by a qualified Chartered Accountant who should be

a member of the Institute of Chartered Accountants of India.

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered /

Stopped or banned from dealing in the past by any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, bid of that party may be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regard as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure-H in Section-F / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” on his company letter head as amended in Annexure-

G in Section-F / Form attached.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

 If any Major Violation of any safety law(s) / Rule(s) is / are found during

the preceding Three (3) years, Bid of that party will be liable to be

rejected. Bidder agrees and undertakes to accept decision of GIPCL in

this regard as final and binding on the Bidder without any demur and that

no further correspondence shall be done in this regard at any stage.

 If any of the details submitted in the prescribed Annexure-G & H in

Section-F / Form to the Bid is/are found to be false, incorrect at any time

in future, then the Contract awarded to that Bidder / Contractor shall be

liable to be terminated forthwith without any notice / correspondence and

Bidder agrees and undertakes to accept decision of GIPCL in this

regards as final and binding on the Bidder without any demur and that no

further correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any

dues to GIPCL from the Bidder / Contractor shall be recovered from the

pending bills or any other dues payable to the Bidder / Contractor, if any

or otherwise through any other recourse available under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work

orders & work completion certificates etc… as a proof with EMD & Tender Fee and

also provide the requisite details online for meeting the prequalification

requirements. GIPCL will verify the experience, performance, capability & strength

of Bidders, independently for executing the job. GIPCL may visit the site & consult

the owner of the industry/property where similar job is executed by the Bidder.

GIPCL reserves the right to accept/cancel/reject any/all Bids without assigning any

reason thereof. The tenders of qualified Bidder/Bidders shall only be considered for

further evaluation.

6. LANGUAGE OF BID

The Bid prepared by the Bidder and all correspondence & documents relating to the

Bid exchanged by the Bidder & the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs.2,62,000/- (Rupees Two Lakh Sixty Two Thousand only) and

nonrefundable Tender fee of Rs.2,950/- (Rupees Two Thousand Nine Hundred Fifty

only), inclusive of applicable GST shall accompany with Bid. Tender fee shall be

submitted through RTGS / online mode of payment only.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor

of “Gujarat Industries Power Company Limited” from all Nationalized Banks or Axis

Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal

Bank, Bandhan Bank, IDBI Bank and Karur Vysya Bank as per Performa of BG

enclosed with this tender document under Section-F (Annexure-C).

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

Alternatively, EMD & Tender Fee may also be submitted through RTGS mode of

payment by the bidders as per the details given below:-

1. BANK NAME:- State Bank of India

2. BRANCH:- Nani Naroli

3. IFSC CODE:- SBIN0013423

4. BENEFICIARY NAME: Gujarat Industries Power Company Limited

Also, EMD & Tender fee may be submitted through online payment gateway

of company’s website: www.gipcl.com (online Payment Form) as per detail

provided in Section-F (Annexure-J) herein under.

7.3 In case EMD is paid in the form of irrevocable BG, the same shall be valid for a

period of 180 days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of Security Deposit

or submission of irrevocable PBG by successful bidder. Alternatively, EMD will be

converted into SD and successful bidder shall submit SD or performance bank

guarantee for the balance amount.

7.5 The earnest money deposit will be refunded to the unsuccessful/disqualified

BIDDER after the tender is finalized and after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees

and EMD should be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance

or (ii) withdraws his tender before the expiry of the validity date of the tender.

7.9 SCHEDULE OF EMD, TENDER FEE & OTHER SUPPORTING DOCUMENTS

Details/receipts of EMD & Tender fee Address for Submission: -

paid by RTGS/online or EMD in physical

form by way of DD/BG (as applicable) Chief General Manager (Thermal)

with other documents duly self-attested GUJARAT INDUSTRIES POWER CO. LTD.,

are to be submitted in physical form in (Surat Lignite Power Plant)

sealed cover as per details mentioned Village: Nani Naroli, Taluka: Motamiya-

in NIT. Bid No. shall be mentioned at Mangrol, District: Surat.

the top of cover/envelope. PIN: 394 112, Gujarat.

E-Mail: [email protected]

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online through website: https://tender.nprocure.com or

https://gipcltender.nprocure.com within the dates specified in the NIT along with the

details of tender fees, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

(a) Prequalification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of Site-in-charge.

2. Schedule of deviation (Annexure-F in Section-F) Technical as well as

commercial, if any.

3. Qualification & experience of Supervisors/Engineers (if applicable).

4. List of available equipments, vehicles, tools & tackles which are required to

perform the scope of works as specified in this tender.

The following supporting documents shall also be submitted, in physical form

along with EMD & Tender Fee:

1. The tender documents duly signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria as mentioned in

tender document.

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any).

6. Turn over for the last three years, audited annual accounts/financial

statements i.e. profit & loss account and balance sheet and net worth

certificate for last financial year duly certified by a practicing CA will be

required as specified in clause nos. 5.7 & 5.9 above.

7. P.F. Number and Allotment Letter.

9. Goods & Service tax registration number/certificate copy

10. Declaration-cum-Undertaking for Compliance of Safety Laws & Regulations

and Contractual Disputes / Litigations as per Performa Annexure-G &

Annexure-H under Section-F.

11. Bidder should submit duly filled Annexure-L provided under Section-F of

Tender document.

12. User ID for e-reverse auction on website: https://e-auction.nprocure.com

13. Vendor Registration Form (in case of first time bid participant of GIPCL’s

Tender) duly filled, signed & stamped as per separate form attached under

head of Tender Document in online NIT on (n)Procure Tender portal.

14. Bank Mandate (if not submitted earlier) duly filled, signed & stamped by bidder

and respective Bank, along with original cancelled cheque as per separate

form attached under head of Tender Document in online NIT on (n)Procure

1. Percentage Rate Price Bid shall be submitted only in soft form through new e-

tender portal of (n)Procure.

Note: Offered percentage rate (service charge) on GIPCL’s total estimated SoR

value shall include cost of all GIPCL approved makes of painting / coating

materials, primers, thinner, other required materials and standard tools &

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

tackles, standard equipment as recommended by approved manufacturers,

consumables, safe storage of materials, wastage, application on various

structures through experienced applicators/skilled workers, helpers,

labour, supervision, administration cost & overheads, safety supervisor,

shifting, transportation, loading, unloading, equipment, machinery, all

tools & tackles, standard approved MS scaffolding, scaffolding

arrangement at work site as per approval of GIPCL’s Safety Officer,

approved suspended platform for work at height, safety equipments &

PPEs, site safety arrangements, following GIPCL’s safety guidelines &

submission of safety compliance reports periodically as directed by GIPCL

safety in-charge, legal & statutory compliances, Royalties, Rents, Stamp

Duties, Central or State Government or Local body or Municipal Taxes or

Duties (including GST).

The contractor shall comply with all statutory and legal requirements, including

labour laws (minimum wages, EPF, ESI, bonus, etc… as applicable), safety

regulations, and environmental norms. All applicable taxes and duties,

including GST, are deemed included. The total estimated SoR amount is

inclusive of GST, considered at the current rate of 18%. However, GST must

be shown separately in invoices, and any change in rate shall be adjusted at

actuals upon submission of valid proof.

2. The bidder’s percentage (%) offer shall be based on the Total Estimated

Amount, inclusive of GST. However, at the time of billing, GST shall be

shown separately in the invoice, with reverse calculation as per prevailing

GST laws. The applicable GST rate shall be charged at actuals, subject to

submission of valid documentary evidence, in line with the rates notified by

the Central Government.

All legal and statutory compliances including but not limited to royalties,

rents, stamp duties, taxes, levies (Central, State, Local or Municipal) and

GST as applicable, or any other duties/taxes imposed by public bodies shall

also be deemed included.

3. Moreover, the quoted price must factor in all overheads, profit, and any other

incidental costs that may not be explicitly mentioned but are necessary for the

satisfactory, safe, and timely completion of the scope of work as per the

specifications detailed in the tender.

4. The bidder shall quote the rates in the form of a percentage (%) as follows:

“At Estimated Value” or “_____ % below the Estimated Value” or “_____ %

above the Estimated Value”.

5. The quantities indicated in the Schedule of Rates (SoR) under Section-E are

tentative and based on preliminary estimation. These quantities are

subject to variation during actual execution, depending on site conditions and

final recognition of treated area as directed by GIPCL Engineer.

The Bidder shall fill the Bid documents with utmost care in consonance with

the instructions contained in the Bid documents.

6. The quoted rate/offer shall remain firm and fixed throughout the contract

period and any extension thereof, if required, for completion of the entire

scope of work. The rates shall not be subject to any escalation or adjustment

on any account, including but not limited to increases in the cost of materials,

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

fuels, statutory levies, Minimum Wage Rates (MWR), overheads, idle charges

for labour or machinery, or any other unforeseen expenses. No escalation or

compensation shall be payable to the contractor for any such revisions or

changes during the contract period / till completion of entire scope of work.

7. The accepted / work order rates shall be firm for entire contract period and

also during extension, if required, to complete entire scope of work and shall

not be subject to any escalation in price, idle charges for labour, machinery,

overhead expenses etc.

8. There will not be any escalation/compensation to the contractor against any

revision in either MWR (Minimum Wage Rates) or revision in material prices

9. Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding category.

10. Contractor shall at his expense comply with all labour and industrial laws and

such other acts and status as may be applicable to this contract in respect to

pay etc. On account of any default in respect of all liabilities and in case of

non-compliance of the above, the company can withhold their payments till all

legal liabilities are discharged.

11. Contractor shall deploy labour/workers & supervisors in sufficient numbers to

ensure proportionate progress and quality workmanship of the degree

specified in this contract and to the satisfaction of the Company.

12. The Bidder shall fill the Bid documents with utmost care in consonance with

the instructions contained in the Bid documents.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence & place of

business of the person/persons submitting the Bid and must be signed &

sealed by the Bidder with his/her usual signature. The name of all persons

signing the documents shall also be typed or printed below the signature on

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature

and designation of one of the authorized partners or other authorized

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

(iii) Bids by a Corporation / Company must be signed with the legal name of the

Corporation / Company i.e by the President / Managing Director / Secretary or

other person or persons authorized to Bid on behalf of such Corporation /

Company. A certified copy of the board resolution/power of attorney authorizing

such partner or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission

of Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means,

the Company. The Engineer, if necessary, will obtain clarifications on the Bids

by requesting for such information from any or all the Bidders, in writing as may

be necessary. The Bidder will not be permitted to change the price or substance

of the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and

eighty (180) calendar days from the last date of submission of Bids (including

extended period of bid submission if any).

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid.

c. The Company shall always be at liberty to reject or accept any Bid or Bids at his

sole discretion and any action will not be called into question and the Bidder

shall have no claim in that regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for

sureties furnished by bidder, for authentication of documents

submitted and completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price

that is obtained by multiplying the unit price and quantity, the unit

price shall prevail and the total price will be corrected & will be

binding to the bidders.

(b) If there is a discrepancy between the Total Bid Amount and the sum

of total prices, the sum of total prices shall prevail and the Total Bid

Amount will be corrected & will be binding to the bidders.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or

before the given date requested by the Company. If the Technical

clarifications sought by the Company do not reach the Company on or before

due date, the Bid will be rejected.

13.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of

the Bidder. In case a separate price (for omission) is not given by any other

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation

confirms to all the terms, conditions and specifications of the Bid documents

without any material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without

thereby incurring any liability to the affected Bidder or Bidders or any obligation

to inform the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non-responsive

and shall be rejected at the outset & no further correspondence shall be

entertained regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids

if such Bidder has quoted an abnormally low rate in the Bid document/price

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

documents contained herein, provided further that the bidder is determined

and evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his/her selection through the Letter

of Intent or Letter of Award/ Work Order which shall be sent to him/her through

e-mail, courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason.

15.4 GIPCL reserves the right to split the contract quantity between vendors.

16. CONTRACT PERIOD

16.1 The contract / completion period for scope of works shall be 15 (Fifteen)

months from the date of issuance of the Letter of Intent (LoI) and/or Work

Order, whichever is earlier (except 03 months of peak Monsoon, i.e. July,

August & September) as stated in the Special Conditions of Contract

(‘Contract Period’).

16.2 GIPCL reserves the right to short close the contract any time by giving one

month notice period without assigning any reason.

16.3 If given scope of work not completed during contract period due to justifiable

reasons submitted by Contractor seeking time extension and same are

acceptable to GIPCL, in such case, GIPCL reserves the right to only extend

the Contract Period appropriately at the same rates, terms and conditions

without any price escalation and without entering into any new contract on

sole discretion of GIPCL.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for

timely & satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labor with proper identification to

enter the plant premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labor laws/Acts norms including but not restricted to the age of the

workers, women workers and shall also ensure that a police verification,

security check, pre-employment medical fitness check-ups & induction safety

training for all the workmen/labor engaged at the GIPCL site is done and

necessary documents regarding the same shall be submitted to the GIPCL’s

authorized representative/officer-in-charge. Any default in complying with the

same or any misrepresentation regarding compliance of the same shall compel

GIPCL to initiate appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with proper healthy safety equipments like but not limited to

safety helmets, safety belt, fall arrestors, masks, gum boots, a uniform and

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

other necessary PPEs for properly undertaking the operations involved under

this contract. Damaged, unfit and/or deteriorated safety PPEs shall be replaced

immediately with new approved standard PPE. Following are also to be issued:

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Safety Goggles / face shield.

d) Ear plug / Ear muff.

e) Hand gloves like electrical hand gloves / cotton hand gloves /

Chemical hand gloves.

f) Full body double harness Safety belt.

g) Fall arrestors.

(vi) Contractor shall nominate /authorize senior experienced person in writing as

site-in-charge to co-ordinate with GIPCL engineer and who shall bear overall

responsibility for performance of the contract. Such person shall remain always

available at site or site office allotted to the contractor at SLPP site. Contractor

has to submit the authority letter and documentary proof for the same.

(vii) The Contractor shall appoint package wise / location wise independent

supervisors who shall co-ordinate with concerned GIPCL’s department

Engineer-in-charge for daily entrusted job. They have to maintain daily records

duly signed for the works carried out and duly certified by Engineer-in-Charge.

The Contractor, in co-ordination with the Engineer-in-Charge, shall ensure the

availability of adequate manpower to carry out the job satisfactorily on a daily

basis. As per the instruction of Engineer-in-Charge, they have to allot the work

and execute the same in specified time limit.

(viii) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources

accordingly. The Contractor shall responsible to carry out work as per schedule

of work planning to complete scope of work in given contract period.

(ix) During emergency or similar situations, the Contractor shall be required to

mobilize resources as per need within the period of 04 hours as directed by

GIPCL. If the contractor fails to mobilize sufficient manpower to complete the

job in time, GIPCL will execute the job through other agency at the risk and cost

of the contractor with 10% supervision charges, including GST & the same will

be recovered from the Contractor’s bill.

Important Note: Whenever any of the Unit at SLPP remains under outage

due to any reason and require emergency painting work, the contractor

shall mobilize sufficient work force at site within a period of twelve hours

from the time of intimation to the site-in-charge or via mail to your office.

Generation loss occurred due to want of manpower as well as resources

will be viewed very seriously and will invite appropriate punitive

measures as decided by competent authority.

(x) During working in high risk area like hot lines of steam/water/oil, boiler

combustor, cyclones, penthouse, etc…, the workman must wear a suitable

safety apron, safety belt, safety hand gloves & goggles. It is the contractor’s/his

supervisor’s responsibilities to ensure it without fail.

(xi) During unit overhauling, the contractor has to enhance the site manpower as

per the requirement to ensure the timely completion of work (During overhauling

period quantum of work increases substantially). For this, enhanced work shall

be completed by deploying additional manpower with supervisor as per site

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

necessity. Payment will be made on item rate basis only under respective

section. The work during the overhauling period is to be carried out round the

clock as per instructions of Engineer-in-charge. Contractor should mobilize

sufficient number of manpower & other required equipment/resources and

execute the work in all shifts with independent manpower after receipt of such

instructions. Contractor should not continue the same manpower for more than

B: TOOLS & TACKLES:

(i) All tools & tackles (including those listed in Annexure-E of Section-F), MS

scaffolding pipes & clamps as required to execute the contract are in the scope

of the contractor. The contractor should ensure that tools and tackles are in

healthy & working condition. All consumable items would be in the scope of the

Note: If work is suffered due to want of sufficient manpower, tools &

tackles, MS scaffolding pipes & clamps, equipments and/or required

consumables/materials then 25% of the total job cost including GST will

be levied as a penalty for each and every instance.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of standard tools & tackles, equipments, standard

MS scaffolding, standard safety PPEs, etc… in good condition at site as per

day to day work load and emergency situations to complete the work in

stipulated time.

(iii) In case of breakdown of equipment, the contractor should work round the clock

for putting back the area in service immediately within minimum time. In case

of any emergency arising during night hours the contractor should be in a

position to mobilize the manpower immediately within minimum time.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He

has to arrange all lighting equipment such as power cable, hand lamps. The

contractor has to take prior approval for taking electrical power supply. The

contractor should keep hand lamps of 24Volt for confined space and sufficient

quantity of 240 Volt halogen lamp for other area ensuring safety at work place.

(v) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

carelessness in loose connection, contractors will be held responsible & liable

for any recovery/actions.

19. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATIONS

The Bidder is required to carefully examine the specifications & documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies

or omissions in the specifications and documents or is in doubt for any meaning of

any part, he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

21. UNDERSTANDING & CLARIFICATION ON DOCUMENTS & SPECIFICATIONS

The Bidder is required to carefully examine the specifications and documents, all

the conditions and matters work wise & cost wise. If any Bidder finds any

discrepancies or omissions in the specifications and documents or is in doubt for

any meaning of any part, he shall request in writing for an interpretation/ clarification

to the GIPCL. All such interpretations and clarifications shall form a part of the Bid

All the payments against the work order shall be in Indian currency and payable

through cheque or through RTGS (online payment) system only based on

submission of required documents like bank mandate form with original cancelled

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates (Section-E) shall be read in conjunction with Instructions to

Bidders, General conditions of contract and Special conditions of contract.

b. The quantities given in the schedule of rates (Section-E) are estimated and payment

will be made as per actual certified works as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance

with the method of measurement specified in the Tender in Section-D.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or

in day to day operation in the course of fulfillment of contractual obligation of the

Note: It is desirable from interested bidders to submit the online tender offer

at least two days in advance from the due date set for online submission of

bid in order to avoid non-participation of e-tender due to probable technical

problem in e-tender system/server.

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as jointly measured at site & certified by

Engineer-in-charge of GIPCL. However, contractor shall be responsible to restrict

the scope of work and not exceed beyond the provided quantities under specified

items of given packages or beyond package cost without prior written consent of

GIPCL. In any case, GIPCL will not pay for any additional quantity due to any reason

except if advance written consent taken by the contractor from GIPCL to execute

additional quantities.

Quantities of individual items may be revised during the course of contract period

based on site requirement. Contractor shall not be entitled for any compensation on

ground of such alteration in individual quantities. GIPCL reserves the right to

operate or increase/decrease quantities in each item or omit any item included in

Schedule of Quantity at its discretion. Quantity of individual item of SoR package

may vary to any extent. However, contract value per package will be remained firm.

Contractor shall have no claim, whatsoever, on grounds of loss of anticipated profit

etc. on account of the same.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the Engineer-in-

charge shall inform the fact for thereof to the CONTRACTOR and contractor shall

have no claim for any payment or compensation whatsoever on account of any profit

or advantage which he might have derived from the execution of the work in full but

which he did not derive in consequence of the full amount of the work not having

been carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions which shall

involve any curtailment of the work as originally contemplated.

25. SPLITTING OF SCOPE OF WORKS

GIPCL, at its discretion, may split the total scope of works between final L1 & L2

bidder after receipt of final offer through complete tender process / subsequent e-

reverse auction / negotiation process. Following guidelines will be adopted for

splitting purpose.

(1) L1 bidder will be awarded about 60% of the total approved contract value of

structural steel painting.

(2) L2 bidder will be awarded remaining around 40% of total approved contract

value of structural steel painting at the same rates of L1 bidder based on written

consent from L2 bidder.

(3) In case of L2 bidder will not agree to work at L1 rates, the entire job of structural

steel painting will be awarded to L1 bidder.

(4) In case of splitting between L1 & L2 bidders, limited redistribution of scope

between the agencies may be considered during execution based on

performance and site requirements, subject to written consent of the concerned

contractor(s), provided that the overall cumulative order value shall remain

within the finally approved L1 tender value.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-

REVERSE AUCTION

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://gipcltender.nprocure.com only. No physical submission of price bid

will be entertained as it should be furnished on-line only.

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can

procure the same from any of the license certifying Authority of India or can

contact (n)code solutions- a division of GNFC Limited, who are licensed

Certifying Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also

for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for online submission of bid in order to avoid non-

participation in case of any technical issues (website and/or network) at last

E-REVERSE AUCTION:

i. GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

ii. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

iii. Opening Price (including GST), Decrement value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse Auction.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

iv. After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

Price (including GST).

v. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

website: https://e-auction.nprocure.com that the bidder shall be allowed to participate

the e-Reverse Auction.

vi. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required

for participating in online e-reverse bidding, then the Bidder can contact the following

office for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering

registration process and https://e-auction.nprocure.com for e-auction registration.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security/Performance Bank Guarantee, the successful Bidder, to

whom the work is awarded, shall be required to furnish a Performance Bank

Guarantee (PBG)/Contract security deposit (SD) in favour of “Gujarat Industries

Power Company Limited” for an equivalent amount of ten percent (10%) of the

“Contract Price (excluding taxes & duties)” from all Nationalized Banks or Axis Bank,

ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal Bank,

Bandhan Bank, IDBI Bank and Karur Vysya Bank in the format attached in

SECTION-F, and it shall guarantee the faithful performance of the 'Contract' in

accordance with the terms and conditions specified in these documents and

specifications. Contract security deposit/PBG shall be submitted strictly within

twenty-one days from the date of LOI or work order, whichever is earlier. The PBG/

Security Deposit shall be valid up to defect liability period of twelve months after the

actual contract completion/expiry date. The Contract security/Guarantee amount

shall be payable to the Company in Bidder's home currency without any condition

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract

security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Defect Liability Period' after

completion of contract and on fulfilling contractual obligations throughout the defect

liability period. However, any delay in submission of SD will result in equivalent late

release of entire SD after defect liability period.

Bid security/EMD should be refunded to the successful bidder on receipt of

Performance Security deposit.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-in-charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value, including GST.

Recovery will be affected from the monthly bills and/or retention

money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions

by Engineer-in-charge, GIPCL shall get the work done by third party at the

risk & cost of the contractor with 10% additional overhead charges of GIPCL,

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

The contractor shall pay all such claims within 15 days of claim, failing which the

same shall be deducted from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule

and in case contractor fail to complete the job, GIPCL shall recover from his bill,

Security Deposit and / or whatsoever for expenses incurred to complete the job with

additional 10% overhead charges, including GST.

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound activities, workmanship & safety (OH&S policy of GIPCL)

then GIPCL has right to terminate the contract at any time by giving 15 days

advance notice to contractor without assigning any reason and will make the

alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages

after giving 15 days advance notice to the contractor if any of the following events

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per requirements

of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of the

acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of

viii. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG.

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith

shall be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him/her from any money due

or to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per directions of GIPCL / ENGINEER within the time frame given

and/or violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall

get the work done by third party at the risk & cost of the CONTRACTOR with

additional 10% overhead charges of GIPCL, including GST and all costs incurred

in connection therewith shall be recoverable from the CONTRACTOR by the GIPCL

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract

to the extent possible shall be settled amicably between the parties.

b. If amicable settlement cannot be reached all the disputed issues shall be

resolved through arbitration before a Sole Arbitrator appointed by Managing

Director, GIPCL according to the provisions of The Arbitration and Conciliation

(Amendment) Act, 2019, as amended from time to time. The place of arbitration

shall be at Vadodara/ Surat or any other place within state of Gujarat.

c. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless

the decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision of HoM / Chief General Manager (Thermal) will be final and binding on

the contractor.

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

thereof from time to time as also insurance cover for third party liability. The

contractor shall keep the GIPCL indemnified from all liabilities arising out of his

action in pursuance of this contract. The E. C. Policy should be obtained from Surat

Jurisdiction and shall be assigned to GIPCL. EC policy should cover the specified

contract period.

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labour laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation the

1. Contractor shall be solely responsible and shall fully comply with all the provisions

of all the labour laws applicable such as the Minimum Wages Act, 1948, Contract

Labour (Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus

Act 1965, Employees Provident Fund and Miscellaneous Provision Act

Industrial Dispute Act 1947, Workmen Compensation Act 1923, Payment of Gratuity

1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act with Rules,

Order and Notifications issued/made there under and as amended from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future

applicable to the contractor from time to time for performing the contract job.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

2.1. The Contractor shall provide and be responsible for payment of Wages, Salaries,

Bonus, Social charges, Insurance, Food, Accommodation, Transport, Medical and

Canteen facilities and other statutory privileges and facilities to his personnel as

per law/rules/regulations and orders of the Central Government, State

Government, Local Authorities or other authorities as are in force from time to time.

All employees of the Contractor shall be employee of the Contractor.

2.2. The contractor shall have a valid license obtained from Licensing Authority under

the Contract Labour (Regulation & Abolition) Act,1970 as amended from time to

time at the time of execution of the contract covering all his employees working at

SLPP site and furnish the same failing which GIPCL may terminate the contract at

its sole discretion.

2.3. The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees Provident

& Miscellaneous Provisions Act, 1952, as amended from time to time and remit

contributions in respect of the employees employed by him at SLPP Site to the P.F

office concerned every month failing which GIPCL will recover from the outstanding

payment to the contractor from GIPCL.PF code of Gujarat region should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained by

him under various labour laws mentioned above and produce the same before the

Statutory Authorities whenever required.

2.5. The Contractor shall also submit periodical reports / returns to the various statutory

authorities such as those under the Contract Labour (Regulation & Abolition) Act-

1970, Employees Provident Fund Act, as amended from time to time, etc., under

intimation to HR & Admn. Dept.

2.6. The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed hours

under law as per applicable rates.

2.8. The contractor shall take Workmen Compensation Insurance Policy for all his

employees working at GIPCL. The contractor shall indemnify the company against

any liability due to any work injury or accident to any of its employees.

2.9. The Contractor shall in the event any of his workmen / employee sustains any injury

or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act, 1923 as amended

from time to time.

2.10. If any of the persons engaged by the Contractor misbehave with any of the officials

or the Company or commit any misconduct with regard to the property of the

Company or suffer from any serious communicable disease, the Contractor shall

replace them immediately.

2.11. The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

2.12. GIPCL will have right to deduct and disburse the claims of the individual / parties

being a principal employer on any account whatsoever in relation to their

employment with the contractor. The Security deposit will be released to the

contractor at the end of the contractual tenure subject to an undertaking by the

contractor that in the event any of his workmen or the heirs of workmen puts up a

claim for recovery of money due to him from the contractor before the appropriate

authority under the I.D.Act 1947 or under any other labour laws or for compensation

under the Workmen’s Compensation Act, 1923 as amended from time to time and

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

the appropriate authority has given a direction for making payment the contractor

will meet the same or indemnify GIPCL if in the event GIPCL pays it as Principal

2.13. The contractor shall make payment of wages to his employees on fixed date within

the period specified under the applicable Law, in presence of representative of the

company. He will submit a true copy of wage sheet, attendance register and P.F.

remitted challans on monthly basis to HR&A dept. for verification and record.

2.14. The Contractor shall provide Safety items / kits to his employees such as safety

shoes, goggles, ear plugs, hand gloves, safety belts etc., if any, required under the

2.15. The contractor shall conduct pre-induction and periodic medical checkup of his

workmen as per applicable laws.

2.16. The contractor shall be solely responsible for any accident caused to his workers

and should adhere to all rules / regulations as per labour laws of Government and

other statutory laws as applicable.

2.17. The contractor should register himself under the Contract Labour Act, Employee

Compensation Act and PF Act, as amended from time to time (Code no. to be

mentioned) and submit the copy of registration certificate and should possess the

same from the date of commencement of work, failing which the contract is liable

to be cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labour License should be obtained within one

week from the date of issue of form-V. Contractor should apply for Form-V

immediately after receipt of LOI. A copy of Labour License shall be submitted to

GIPCL, HR & A Department.

2.18. Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

2.19. The Contractor shall be responsible for compliance of all statutory rules, regulation,

act enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, All Labour Laws Act, as amended from time to time in respect of employees

engaged by him for the work and shall have to maintain necessary records. In case

any amount becomes due to be payable by him to his employees or to the

Government under the above rules, regulation, Acts, GIPCL reserves the right to

recover the same from the running bill of the contract.

2.20. Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

2.21. Records as per the provisions of various statutory Acts will have to be maintained

by the contractor and submitted as and when required.

2.22. All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

2.23. The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new statute

shall automatically and immediately become applicable.

2.24. All laws, rules, regulations, notifications, etc. stated in this tender document shall

be applicable as amended from time to time. Where applicable self-certified true

copies of the required documents to be furnished, unless stated otherwise

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act, as amended from time to time to the

workers employed by him/her.

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970, as amended from time to time and maintain

necessary records and registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act, as amended from

time to time within one-week time, from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the premises of the GIPCL and carry match box / lighter or any other explosive and

/or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour

Laws, as amended from time to time, etc.

6. Contractor shall issue an appointment order to each casual labourer stating therein

the nature of job to be performed by him/her and fix time for which the concerned

labourers are likely to be deployed. Contractor shall also issue a temporary identity

card specifying the period for which the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him/her for above work;

however, GIPCL reserves the right to deduct any amount legally justified towards

any liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor.

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, Payment of Bonus Act, Labour Law Act, maternity benefit act, as amended from

time to time in respect of employees engaged by him/her for the work and shall

have to maintain necessary records.

In case any amount becomes due to be payable by him/her to his employees or to

the Government under the above rules, regulation, Acts, GIPCL reserves the right

to recover the same from the running bill of the contract.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-party

workmen due to any act omission / indiscretion on contractor part while

undertaking the work and contractor shall fully abide by the statutory requirements

of the employee's compensation act. GIPCL shall not be liable for any

compensation due to accident, death or injury to any of contractor’s workmen or any

third party due to negligence, act or omission on contractor part.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

General area lighting will be provided by GIPCL. However, work area specific

lighting should be arranged by contractor.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the

GIPCL which are at present in force and which may come into force during the

pendency of the contract. Any violation of any rules and regulations will entail

immediate termination of the contract.

When contractor moves his/her lifting tools and tackles to the plant area, required

test certificates as per the Factories Act 1948, as amended from time to time and

the state factories rules has to be submitted to safety Dept. Safety Dept. will check

the certificates and if found okay, then only materials will be allowed to enter inside

the plant. Material inward gate pass will be made only after certification from Safety

Dept. Security Dept. will inform to Safety Dept., as & when such tools and tackles

brought at the gate for making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him/her to safety Dept. Safety Dept. will check for

quantity and quality of the safety gears and then allowed permission of work. Poor

quality material will not be allowed to take inside the Plant. If quantity of required

safety equipments is not satisfactory, contractor will not be allowed to carry out the

work using such safety gears inside the Plant for the work.

15. GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that

his workmen wears the protective equipments at all times during the work operation.

Following brand of the safety shoes and helmet or similar equivalent brand (after

approval of samples from Head of Safety Department GIPCL-SLPP), shall be issued

to contract workmen. Contractor shall issue safety shoes every year.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

Sr No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

IS : 2925 – 1984, ANSI / ISEA

03. PN 521 - Shelmet Karam

SR. No. Name of Manufacturer Model

SSTEELE (Strom) – Double Density or

1 Acme Fabrik Plast Co.

TRIMAX(Adjacent) – Double Density

2 Favourite Safety Products. Waves Nile D/D or FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per

the job requirements. Safety helmet shall be of YELLOW COLOUR ONLY.

Contractor will procure safety shoes & safety helmet from a reputed company with

at least 12 months’ guarantee and shall produce the guarantee certificate and IS

standard certificate to the safety department. Contractor should purchase safety

shoes of reputed brands. Safety shoes will be issued every year. IS certificate and

guarantee certificate must be obtained from the vendor and submitted to the Safety

department. Safety shoes should be heat, water, oil and chemical resistant, having

an anti-slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing

Safety helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when

they are at work throughout the contract period. The contractor has to maintain the

PPE issue registers with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of

required quality, GIPCL will issue the required PPEs to contract workers and back

charge the same with 25% overhead charges of GIPCL, including GST.

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of

Gujarat Factories Rules, 1963 and section 29 of the Factories Act, 1948, as

amended from time to time shall be submitted every year before using such tools

and tackles. In case of purchase of new lifting tools and tackles, form no. 10 as per

the said rules shall be submitted before they are taken into use. All lifting tools and

tackles shall be of reputed make having International manufacturing standard and

shall be maintained in proper and workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during

maintenance work. He has to ensure that all the workmen working at site are

equipped with essential PPE’s and proper safety arrangement is made at the SLPP

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks,

D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

for inspection with all above statutory test certificate before using at site for any

work. They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials,

full body harness safety belt, ladders and crawling boards, fall arrester, etc. shall be

used to prevent accident. Further, during working on height, contractor should

arrange proper scaffolding of steel pipes, safety net, full body safety belt, fall

arrestor system etc. Advice and instructions of engineer in charge/ safety in charge

shall be strictly complied with in this regard. All necessary safety precautions shall

be taken by the contractor to prevent accident and personnel injuries while working

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting

torch, on DA cylinders and on O2 cylinder. Cylinder caps also required for handling

the cylinders at the work at height area. Gas cylinders shall be transferred through

gas cylinder trolley only with cylinder cap and stored up right (vertical) position only.

All gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas

cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in

Parking space designated by GIPCL. If any vehicle is found inside the plant

premises other than the parking area such vehicles shall be handed over to Security

dept. and their entry shall be cancelled for movement inside the plant premises with

immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be

checked by the electrical engineer of the contractors regularly, every six months at

least and report to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets

to prevent falling and spreading of sparks and hot material on and around the work

area. Contractor will procure and use such items. ELCB / RCCB shall be provided

with rating of 9-30 milli amperes on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation

form (S-II) and near miss report within time limit as specified in forms, if any

accident, Incident, near miss occurred while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract

jobs and he will in close coordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site in charge of the contractor will act

as a safety officer and he will perform all the duties of safety officer as mentioned

19. No loose connection / joints allowed in electrical cables during performance of any

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

23. The Contractor shall comply all the new requirements related with safety as

informed by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain

the principles behind safety practice.

If the contract workmen fail to comply with safety standards as per category A, B & C

below, penalty shall be levied on the contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, shoes, Rs.100 /- per instant.

Related safety belt, gloves etc.

B WI Related Failure to adhere to HSE  Rs.500 /- per

guidelines/plans, careless instant.

attitude in material handling,

Machine being used with  After three

damaged machine guard, incidence, Per

unsafe electrical work – incidence

workout plug top/improper Rs.2500/-

electrical joints/cables lying on

ground, electrical equipment  Continuous

working without proper unsafe acts will

earthing, machine being used disqualify the

without machine guard, contractor from

Welding machine without further

ELCB / RCCB of proper rating, participation in

Gas cylinder without test tender of/contract

certificate, Cylinder cap, NRV with GIPCL-

/ Flash back arrester, Cylinder SLPP.

Unsafe working practices at

height more than 3 meters

Working without permit or non-

compliance with permit

conditions like hot work, height

work etc. as applicable, lifting

tools and tackles being used

without third party inspection

certificates in form no. 9/10 as

per Factories Act – 1948 etc..

C Unsafe Breach of safe practices by a Suspend the entry gate

Practices particular person repeatedly pass for one week.

for three times.

After two suspensions his

gate pass will be cancelled.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

15.1 GENERAL ELECTRICAL SAFETY RULES & REGULATIONS

Electrical safety

a. All the electrical apparatus including welding machine (either 3-phase or single

phase) should be provided with Earth Leakage Circuit Breaker

(ELCB/RCCB/RCBO) of 30mA rating.

b. Bidder/Contractor should ensure periodic checking of ELCB provided in their

electrical apparatus.

c. Bidder/Contractor should ensure that there should not be any joint in the power

supply cable of any machine. All cables should be in good condition with no bare

insulation or frayed wires

d. Any power supply switchboard/extension boards brought by Bidder/Contractor

should have ELCB of 30mA rating and it should have sockets along with 3-pin plug.

e. Any type of cable brought by Bidder/Contractor should not have any joint and should

be of sufficient capacity for the respective job.

f. Bidder/Contractor to bring their own 24V rating portable hand lamps along with

cable of (apparatus should be having 230V / 24V transformer) for the temporary

lighting arrangement required at site for the respective jobs.

g. Bidder/Contractor should bring sufficient quantity no. of temporary light fixtures

(230V or 24 V as per requirement of job/contract), extension boards, cables to draw

supply from nearest power point.

h. Hand-held and portable machines shall be equipped with a built-in switch to switch

off power in case of emergency

i. Bidder/Contractor to ensure healthiness of their electrical equipment whenever

brought to GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

j. Bidder/Contractor to ensure - All portable electric apparatus shall be regularly

examined, tested and maintained to ensure that the apparatus and leads are in

k. Only three-core cable shall be used for single phase operated tools with the third

core connected to earth.

l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

m. All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

n. The earthing arrangements should be properly made with earthing clamps or a

bolted terminal while using any welding machine

o. Electric holders when not in use, should be placed on an insulated hook or the

holders should be fully insulated while using any welding machine

p. Whenever the welder stops or leaves work for any appreciable time, the power

supply to welding machine shall be effectively disconnected while using any welding

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder/Contractor to supply the required cable between

GIPCL power supply point to equipment brought by Bidder/Contractor for the

specified job. Further, if Bidder’s/Contractor’s equipment requires 3-ph 4 wire

supply then they should derive 3-ph 4 wire supply from GIPCL 3-ph 3 wire supply

system by incorporating sufficient capacity transformer. Like for hydro jet cleaning

system, mixer machine, induction heating machine, SR machine etc., GIPCL will

provide 3-ph 3 wire power supply.

r. Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as

Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine/ apparatus shall be seized by GIPCL.

16. REJECTION OF WORK

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item

complies with the Contract. If Contractor failed to rectify the rejected work or

workmanship, GIPCL/Engineer reserves the right to deduct or withhold amount

against rejected work or Workmanship. CONTRACTOR shall not entitle for any

claim or release of hold payment until rectify the defect up to satisfactory of GIPCL.

If Contractor failed to rectify any such defective work or workmanship, GIPCL

reserves the right to rectify at risk and cost of the CONTRACTOR and deducted by

the GIPCL from any amount due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest,

such costs shall be recoverable from the CONTRACTOR by the GIPCL and may

be deducted by the GIPCL from any amount due, or to become due, to the

17. GENERAL TERMS AND CONDITIONS

a. All tools & tackles, labours, equipments, materials, scaffolding, safety PPEs & safety

equipments, consumables etc… to execute the contract are in the scope of the

contractor. The contractor should ensure that tools & equipments are in healthy

b. The decision of the Engineer-in-charge shall be final and binding on the contractor

for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute full time independent experienced site-in-charge and

independent site supervisors at site. They shall co-ordinate with GIPCL engineer

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

and shall bear overall responsibility of contract including joint measurement, billing

etc. Such person shall function from site office of contractor at SLPP.

e. Contractor shall also nominate one independent safety supervisor at site and shall

submit nomination of safety supervisor in writing before commencement of contract.

Safety supervisor shall arrange small safety talk on every day morning or whenever

required with all workers working under this contract. He shall coordinate with

concern department’s Engineer-in-charge on daily basis and report daily

observations, tool-box talk records etc. GIPCL reserves the right to hold the work

in case contractor not deployed safety supervisor and a penalty equal to

Rs.1,000/- per working day absent of safety supervisor shall be levied from

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor

has to submit labor license and PF account number to the Engineer-in-charge

before start the work.

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In

case of delay of work without any valid reason, the GIPCL reserves the rights to

carry out the work by deploying other agencies at the risk & cost of contractor with

additional 10% overhead charges including GST.

i. Contractor shall mobilize the resources as per need within the period of Twelve

hours. If the contractor fails to mobilize sufficient resources to complete the job in

time, GIPCL will execute the job through other agency at the risk and cost of the

contractor with additional 10% overhead charges including GST.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven days from the date of issue of Letter of Intent/Work Order.

k. The final accepted prices / item rates of work order shall remain firm till completion

of the contract and any agreed extensions thereafter and is valid even if the contract

is split and shall not be subject to any escalation, idle charges for labor, machinery,

overhead expenses etc… due to any reason whatsoever. No price escalation / idle

charges shall be entertained due to delay in work on unavailability of work front,

non-issue of work permit, holding of work permit for any reason, unavailability of

contractor’s supervisor, unavailability of contractor’s safety supervisor, violation of

safety rules, unsafe act by any of contractor’s worker, negligence & ignorance of

safety & quality instructions of GIPCL Engineer-in-charge or any other reason

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy standard safety

PPEs like but not limited to approved quality safety shoes & safety helmets,

standard dust masks, safety goggles, double harness full body safety belts, safety

life line & fall arrestors etc… as required and shall use exclusively under this

contract for all the time during working at specified locations failing which, the

Engineer-in-charge may hold the work and will take necessary action including

penalty as decided. If the contractor repeatedly violates safety rules/regulations

(more than three successive incidents), Engineer-in-charge may take necessary

action against the contractor, including appropriate financial penalty (Maximum of

Rs.1,000/- per incident per man-day and as per above clause no. 15) and/or

termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activity and complete the jobs as per the

time given by and under the supervision of the Engineer-in-charge and shall ensure

that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer-in-Charge for PTW (Permit to

work), work instruction, Return of permit.

p. The contractor has to submit daily reports showing work carried out with details of

available manpower, material etc.

q. Any job other than the listed jobs in work order shall be executed by the contractor

on instruction from GIPCL and payment shall be made to the contractor on

respective item rate only.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006, as amended from

time to time. If your organization is registered under the Act, please specify the

category i.e., Micro Enterprise, Small Enterprise or Medium Enterprise under which

it is registered and kindly attach a copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of

the respective State Government. It is to be noted that large scale industries and

trading firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001-2015 (Quality), ISO 14001-2015 (Environment), 45001-2018

(OH&S) and 50001-2018 (EnMS) certified company, and GIPCL gives extreme

importance to maintain these global standards. Contractor shall be required to

observe these standards as amended time to time while working with GIPCL.

Contractor should ensure that his workmen/labour work in accordance with them.

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a

qualified experienced site-in-charge of the works with adequate experience in

handing of jobs of this nature and with the prior approval of the GIPCL / ENGINEER.

Such in-charge shall be constantly in attendance at the site during working hours.

During CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR’S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing.

Any directions, instructions or notices given by the ENGINEER / GIPCL to him, shall

be deemed to have been given to the CONTRACTOR. The representative of the

CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials and

proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

GIPCL / ENGINEER such withdrawals will jeopardize the required pace of progress

/ successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades and the

GIPCL shall be at liberty to object to and require the CONTRACTOR to remove any

person employed by the CONTRACTOR in or about execution of works who in the

opinion of the ENGINEER misconducts himself or is incompetent or negligent in the

proper performance of his duties and all such persons shall not again be employed

upon the works without the prior permission of the GIPCL. Neither the

CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or employ any

employee of the other party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, empty paint drums, cut pieces or

other matter of an offensive nature shall not be deposited on the surface, but shall

at once be carted away by the CONTRACTOR to some pit or place provided by him

away from the site of work and approved by local authorities. As a part of the work

included in this contract, the CONTRACTOR shall completely remove and

satisfactorily dispose of all temporary works & remove scaffolding materials to the

extent directed. He shall tear down and dispose of all temporary works, shall remove

or grade, to the extent directed, all plant and equipment, shall satisfactorily dispose-

off all rubbish resulting from the operations under this contract and shall do all work

necessary to restore the territory embraced within the site of his operations to at

least as good order and conditions as at the beginning of the work under this

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be done

by contractor at their cost.

b. Quarter/room & food for supervisors/engineers on chargeable basis in GIPCL’s

township as available. Food on chargeable basis at GIPCL’s Industrial Canteen

as available. If not available, contractor to make his own arrangement for

lodging and boarding locally or as appropriate at his cost.

c. Workshop facility as available at site only. However, contractor may visit the

workshop to ensure the existing facility. For the facilities other than available,

contractor has to carry out the job outside at their own cost.

d. Space for contractor’s office & store as decided by GIPCL based on availability.

e. First aid facilities as available on chargeable basis. If not available contractor

to make his own arrangement for the same locally or as appropriate at his cost.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work

operations at the plant site.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

21. WORK CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be

fully conversant with modern practices and should be able to carry out works

independently of large thermal power plant. The contractor shall therefore be

required to engage qualified/ experienced personnel to undertake the work as

per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

c. All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor / authorized representative

of the contractor and the Engineer-in-charge. The measurements shall be

clearly written indicating date of measurement, location, reference to drawings,

if any, and jointly signed.

d. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis, the monthly bill

payment shall be released based on the certified reports of the works.

e. Inspection of work will be done by Engineer in Charge or his authorized

representative. If the work is not found satisfactory engineer in charge reserves

the right to take suitable action and shall be binding to the contractor.

22. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions. If

a Force Majeure situation arises, the affected Party shall promptly notify the other

Party in writing of such conditions and the performance shall be suspended as per

mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control

of the Party and not foreseeable by the Party and shall include events of floods,

explosions, riots, wars, hurricane, epidemics, any other Act of God, quarantine

restrictions, terrorism, government actions and provided always that such acts

result in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may

sustain, pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply

with and implement such direction or order whether passed at the time of award of

contract or during the pendency of contract. Further, the Contractor shall indemnify

the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

24. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same.

25. Where any portion of the General Condition of Contract is repugnant to or at

variance with any provisions of the Special Condition of Contract, then unless a

different intention appears, the provision of the Special Conditions of Contract shall

prevail to the extent of such repugnancy or variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

SPECIAL CONDITIONS OF CONTRACT

1.0 DETAIL SCOPE OF WORK FOR PAINTING WORK AT PLANT

1. Scope of work includes supply of approved industrial paint and applying painting

on the various plant steel structures of Boiler, Pipe & Cable Rack structures, steel

structures of Chimney, steel structures of TG Building, steel structures /

equipments & auxiliaries of Electric transformers & equipment/panels, Boilers,

various MS pipelines & MS tanks, Fire hydrants, Turbine area structure, other Plant

building internal/external steel structures, Steel Structures & steel bridge at

GIPCL’s Intake-Well situated at Village Patna, Kakra Khadi Bridge steel structure

and KRBC canal crossing bridge steel structure etc... as per respective items of

BoQ/SoR (Section-E of Tender) and as per detail specifications under Package-I,

II, III & IV of Section-E.

2. Scope of work also includes supply of GIPCL approved make & quality industrial

paint and applying painting on miscellaneous structural steels etc… as per GIPCL

3. Scope also includes supply of GIPCL approved make & quality industrial paints,

other materials, like consumables, equipments, Flap Disc Buffing wheels along

with grinders, calibrated digital Elko meter with valid calibration certificate,

compressor, jetting nozzles, hose pipes with all accessories, safe storage of

materials (to not contaminate the area), etc. Contractor’s offer shall include any

wastage of paint during painting, cost of labour, supervision, cost of safety

supervisor, shifting, transportation, loading, unloading, equipment, all tools &

tackles, safety equipments & PPEs, safety life line, safety net, fall arrestors, safety

belts (double harness full body), fall arrestors, approved scaffolding (standard MS

pipes & clamps only), MS ladders, MS Jali for platform etc…including as specified

in Annexure-E of Section-F here in.

NOTE:- The Bidder shall note that the tentative list of requirements of various

tools-tackles & equipments as specified hereinunder (Annexure-E of Section-F) is

not exhaustive and if any additional tools & tackles or equipment, machinery etc.,

are required for proper performance of the contract, the same shall also be

arranged immediately without any extra cost to GIPCL.

4. Contractor shall deploy separate gangs of manpower with supervisors along with

overall site-in-charge to initiate scope of works under all the packages

simultaneously and shall be responsible to ensure timely completion of specific

painting as directed by Engineer-in-charge. Advance work planning schedule for

each package/locations shall be prepared jointly in concurrence with concern

Engineer-in-charge.

1.1 GENERAL SPECIFICATIONS FOR PAINTING WITH PROTECTOMASTIC & PU PAINT:

1. The steel structures like columns, beams, trestles, plates, angles, channels, pipes,

etc… are to be painted as per specifications. The structures are fabricated by

beams, channels, angles, flats & plates of different size and thickness.

2. Surface preparation of structures by scrapping & cleaning the surface by wire

brush, chisels, Flap Disc Buffing wheels with grinder machine, mechanical tools &

grinder is to be done compulsorily. At some locations, the cleaning shall be carried

out by water/air jetting. All necessary arrangement for water/air jetting including

arrangement of pump, compressor, etc. shall be in the scope of contractors. All the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

loose rust, old paints etc. are to be cleaned up to the entire satisfaction and

certification of Engineer-in-charge. Without certification of scrapping & cleaning

work from Engineer-in-charge, painting will not be allowed. Joint records to be

taken for initial thickness of existing surface with digital Alco meter (to be supplied

by contractor) as directed by Engineer-in-charge.

3. One coat of minimum 100-micron DFT High Build self-priming epoxy primer

(Composition: Modified epoxy, cured with polyamidoamine) to be applied uniformly

on the surface of steel after perfectly cleaning the structures by the wire brush,

Flap Disc Buffing wheels with grinder machine, chisels & grinders. All the loose

rust, paints etc. are to be cleaned.

4. Joint records to be taken for verification of thickness with digital Alco meter (to be

supplied by contractor) as directed by Engineer-in-charge.

5. Before applying successive coat, proper cleaning of the entire surface shall be

carried out to remove any dirt, dust, etc...

6. Two successive coats of Acrylic Polyurethane high glossy paint (Composition:

Acrylic resin with urethane hardener suitably pigmented, cured with

polyisocyanate) are to be applied uniformly for total minimum 50 micron DFT. Joint

records to be taken for verification of DFT with digital Alco meter (to be supplied

by contractor) as directed by Engineer-in-charge.

7. Before proceeding to next activity (primer after cleaning, first coat after primer and

second coat after first coat), the previous activity (cleaning, primer, first coat) and

final activity (second coat) shall be recorded in the activity register and jointly

verified by contractor’s representative & concern Engineer-in-charge of GIPCL.

8. For painting of unapproachable structures, in view of GIPCL Engineer, contractor

shall arrange standard painting spray gun with compressor.

1.2 GENERAL SPECIFICATIONS FOR PAINTING WITH SYNTHETIC ENAMEL PAINT:

1. The steel structures like columns, beams, trestles, plates, angles, channels, pipes,

etc… are to be painted with Synthetic enamel paint. The structures are fabricated

by beams, channels, angles, flats & plates of different size and thickness.

2. Surface preparation of structures by cleaning the surface by wire brush, chisels,

Flap Disc Buffing wheels with grinder machine, mechanical tools & grinder is to be

done compulsorily. At some locations, the cleaning shall be carried out by water/air

jetting. All necessary arrangement for water/air jetting including arrangement of

pump, compressor, etc. shall be in the scope of contractors. All the loose rust, old

paints etc. are to be cleaned up to the entire satisfaction and certification of

Engineer-in-charge. Without certification of scrapping & cleaning work from

Engineer-in-charge, painting will not be allowed. Joint records to be taken for initial

thickness of existing surface with digital Alco meter (to be supplied by contractor)

as directed by Engineer-in-charge.

3. One coat of minimum 40 micron DFT High Build ZP Primer confirms to IS: 2074 to

be applied uniformly on the surface of steel after perfectly cleaning the surface by

the wire brush, chisels & grinders. All the loose rust, paints etc. are to be cleaned.

Joint records to be taken for verification of thickness of red oxide primer with digital

Alco meter (to be supplied by contractor) as directed by Engineer-in-charge.

4. Before applying successive coat, proper cleaning of the entire surface shall be

carried out to remove any dirt, dust, etc...

5. First coat of minimum 25 micron DFT Luxol high glossy Synthetic enamel paint in

Light Grey shade is to be applied uniformly. Joint records to be taken for verification

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

of thickness of first coat of synthetic enamel paint with digital Alco meter (to be

supplied by contractor) as directed by Engineer-in-charge.

6. After drying of the first coat of Light Grey synthetic enamel & surface cleaning, the

next successive coat of minimum 25 micron DFT Luxol high glossy Synthetic

enamel paint in Smoke Grey shade shall be applied uniformly. Joint records to be

taken for verification of thickness of second coat of synthetic enamel paint with

digital Alco meter (to be supplied by contractor) as directed by Engineer-in-charge.

7. Before proceeding to next activity (primer after cleaning, first coat after primer and

second coat after first coat), the previous activity (cleaning, primer, first coat) and

final activity (second coat) shall be recorded in the activity register and jointly

verified by contractor’s representative & concern Engineer-in-charge of GIPCL.

8. For painting of unapproachable structures, in view of GIPCL Engineer, contractor

shall arrange standard painting spray gun with compressor.

1.3 SPECIAL SPECIFICATIONS FOR PAINTING WORK FOR ELECTRICAL

EQUIPMENTS (PACKAGE-II):

1. Equipment Identification detail:-

All the identifications written over transformer & bus duct body should be first

noted and should be kept as reference before starting the scrapping work. These

identifications should be written back by a skilled painter with black paint over

yellow background after completion of transformer painting work.

2. Scrapping & Cleaning:-

The outer surface of the transformer/bus-duct body should be scrapped properly

with wire brush /emery paper to remove the old paint only at locations wherever

the old paint has peeled off. After this the entire transformer & bus duct body

should be first cleaned properly by blowing air, rubbed with clean cloth followed

with cleaning with kerosene soaked cloth so as to de-grease and remove any oil

stains and then cleaned with soap solution. Clearance should be obtained from

GIPCL Engineer-In-charge before starting application of Red Oxide Paint. All

consumables like Wire Brush, emery paper, soap & its solution, cloth for

cleaning, Kerosene etc. should be procured, arranged and provided by the

The scrapping & painting of supports, provided for bus ducts, in the same

manner as stated above, is also included in the scope of work.

3. Application of one Coat of primer:-

After scrapping & proper cleaning of Transformer with all accessories/fitments &

its associated bus duct and supports, the areas wherever the rusting of metal

has caused erosion (especially on transformer radiators) the same should be

first smoothened by application of Lapi. Supply & application of good quality Lapi

is in scope of contractor. The entire surface of transformer & bus duct to be then

sprayed painted with one coat of specified primer. All the equipments like

Compressor, spray gun, associated piping etc is in scope of the contractor. GIPCL

do not ensure to provide any compressed Air for the purpose of spray painting,

hence the Contractor must arrange its own compressor. Power supply will be

made available free of cost by GIPCL at a nearest distance of 50 Mtr. The cable

required to extend power supply from the power point to the compressor

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

machine is in the scope of contractor. Contractor should also maintain basic

consumable items like V-belts, contactor, pressure switch etc. so that no time is

lost in carrying out the painting work, for the problem in compressor Etc., once

the transformer has been isolated from the service.

The site of transformer installation may have airborne particles. The

transformers should therefore be covered with polythene/plastic sheet to protect

the painted surface from settling of foreign particles. The plastic sheet has to be

provided by the contractor carrying out the work.

While painting the equipments, it shall be the responsibility of the contractor to

protect the name plate details and other details which forms important history

for the equipment. The paint should be wiped off immediately over such name

plates when the red oxide/paint is wet.

4. Application of two Coat of Enamel Paint:-

After application of one coat of specified primer, the transformer, bus duct, bus

duct supports should be painted with two coats of Enamel paint.

The second coat should be applied only after dry out and clearance given by

GIPCL Engineer-In-charge. During painting work under Package-E, contractor

shall also paint surrounding area miscellaneous very small structures like lamp

support angle, panel base support, etc without any additional cost as directed

by Engineer-in-charge.

5. Area cleaning for Spillover paint:-

The areas of transformer painting are likely to have all spillover paint/ primer

due to its handling. It shall be responsibility of the Contractor to remove all such

taints before submitting their protocol for certification of work completion to

GIPCL Engineer-In-charge.

6. Identification of the Equipment after Painting:-

All the equipments offered for painting in the scope of work is clearly identified

for the details like the “Supply from Feeder no.”, “supply to” etc. Also the

individual sections of Bus-ducts are identified for its matching with other

sections. This identification forms vital information for operation personnel for

system operation. This identification which is to be noted before starting the

work is to be repainted by a skilled painter with black paint over yellow painted

background having a black border. The supply of black & yellow colored paint

for identification of equipment shall be in scope of the Contractor and will not

be provided by GIPCL.

7. Provisions to be made by Contractor:-

a. All paint & primer, thinner, consumables like wire brush, emery paper,

Madarpath cloth, Kerosene, soap, good quality Lapi, painting brush etc. is

in scope of contractor.

b. Compressor for the purpose of spray painting is in scope of the contractor.

GIPCL do not ensure to provide any compressed air for the purpose of spray

painting. However, power supply for the Compressor at one nearest point

of approx. 50 mtrs will be provided by GIPCL, near the execution of work.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

All the required spares like contactor, pressure switch, v-belt etc. and all

other spares required to restore the compressor immediately after

breakdown of contractor’s T&P is in scope of contractor. Spray gun along

with associated piping is included in scope of contractor.

c. Power cable (minimum 50 Mtr.) of required size to extend power supply

from the nearest available supply source to compressor is in scope of

d. Intra-site transport of man & machine is in scope of contractor. Contractor

may please note that the equipments to be painted is in radius of 4 km to

e. Tarpaulin sheet/ Polythene sheets required to cover the transformer after

painting & before drying out is in scope of contractor.

f. All other material required for completion of the work but not indicated

herein is in the scope of Contractor.

g. The ESP transformers are located at an elevation of 0 to 35 mtr. elevation.

Lifting & lowering of Compressor machine and all required material to such

location is also included in scope of contractor.

h. Ladder of Height 0-10 Meter to facilitate painting of bus duct is included in

scope of Contractor.

i. Required quantity of Yellow & Black paint for marking.

1.4 SPECIAL SPECIFICATIONS FOR PAINTING WORK FOR LP PIPING SYSTEM,

SUPPORTING STRUCTURES & TANKS OF BOP AREA AND STRUCTURES ETC OF

TG AREA (PACKAGE-III):

A. For Application of synthetic enamel.

1. Initially, surface preparation by cleaning the surface by wire brush, chisels,

Flap Disc Buffing wheels with grinder machine, mechanical tools & grinder

is to be done compulsorily.

2. All the loose rust, old paints etc. are to be cleaned up to the entire

satisfaction and certification of Engineer-in-charge. Without certification of

scrapping & cleaning work from Engineer-in-charge, painting will not be

allowed. Joint records to be taken for initial thickness of existing surface with

properly calibrated digital Elko meter (to be arranged by Contractor) as

directed by Engineer-in-charge.

3. One coat of Primer as mentioned in Specification of Paints in above clause

no. 1.3 shall be applied uniformly on the surface of pipes and Structural after

perfectly cleaning by the wire brush, chisels & grinders. All the loose rust,

old paint, oil, dirt, dust, scale etc. is to be perfectly cleaned. The thickness

of primer will be minimum 40 microns.

4. Joint records are to be taken for verification of thickness after applying

Primer with properly calibrated digital Elko meter (to be arranged by

Contractor) as directed by Engineer-in-charge and clearance to be taken for

applying of Synthetic Enamel thereafter.

5. After drying of the primer, Total Two (2) Finish coats of Synthetic enamel as

mentioned in Specification of Paints in above clause no. 1.3 are to be

6. Joint records are to be taken for verification of thickness after applying first

coat of synthetic enamel paint with properly calibrated digital Elko meter (to

be supplied by Contractor) as directed by Engineer-in-charge and clearance

shall be obtained for applying second coat thereafter.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

7. The thickness of each coat of paint shall be minimum 25 microns.

8. The optimum thickness shall be applied by brushing with minimum of brush

B. For Application of Epoxy Primer and PU paint on Structures.

1. Application of one coat of minimum 100 micron DFT High Build self priming

epoxy primer (Composition: Modified epoxy, cured with polyamidoamine) and

two coats of Acrylic Polyurethane high glossy finish paint (Composition:

Acrylic resin with urethane hardener suitably pigmented, cured with

Polyisocyanate) for total minimum 50 micron DFT as per manufacturer’s

recommendations and as per above clause no. 1.2 to the steel structure

including preparation of surface by thoroughly cleaning of oil, dirt, dust, rust

and scale by wire brushing, power tool cleaning etc complete. At least

hours time period shall be elapsed between the applications of successive

2. Contractor has to ensure that the different layers of paints are being applied

after being inspected by Engineer-in-charge of GIPCL. After obtaining stage

wise clearance including surface preparation, contractor should proceed for

3. Paint has to be applied uniformly over the surfaces. Contractor shall also

ensure that humidity in the weather shall be less than 60%age during

application of paint.

4. Shelf life of paint shall be minimum 06 months at the time of application.

5. Contractor shall take care for spatters and spillage of Floor area and other

structure, piping and Equipment etc. All the spatter and spillage area cleaning

will be in the scope of contractor.

6. All the consumables like wire brush, painting brush, container for handling the

paint, cloth if required for cleaning the surface etc. and Manpower with other

resources are in Contractor’s scope.

7. Scaffolding material and arrangement if required for painting at different

elevations shall be in Contractors’ scope.

8. Contractor has to make their sub-store for storing the paints at site. Preserving

the paint, thinner and other material required carryout this work against theft

or pilferage shall remain in the scope of contractor.

9. Contractor has to depute Supervisor(s) from their side for constant supervision

of painting work execution as per specification.

10. Contractor has to take all safety measures and has to follow safety clauses

during the execution of work including providing safety equipments and/or

safety gears/PPEs, full body safety belts, safety shoes, dust masks, helmets,

safety nets, etc. to the workers and copy of safety equipments and safety

gears issue register & gate pass are to be submitted to GIPCL for verification

before taking up the work.

11. The contractor shall possess a valid ‘Permit to work’ duly signed by GIPCL

Shift-In charge from control room during the execution of the job.

12. Painting of structures has to be carried out even during the time when system

is in operation. Hence, experienced supervisor(s) are to be deployed for

supervision of work.

13. Further layer of Paint has to be applied after giving sufficient drying time to

previous layer of paint as per manufacturer’s recommendations.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

14. Contractor has to arrange & get inspected thickness of each coat with the help

of properly calibrated digital Elko meter to the Engineer-in-charge of GIPCL

before proceeding to application of next successive coat. Supply of Elko meter

is in the scope of Contractor.

15. Painting shall be carried out only on thoroughly dry & clean surfaces. Painting

shall be applied evenly. The workmanship shall be of best quality. The

workmanship shall generally confirms to the requirement of IS 1477 (Part-II).

16. The optimum thickness shall be applied by brushing with minimum of brush

marks. The coat shall be allowed to hard dry. The glass from the entire surface

shall then be generally removed and the surface dusted off. At least 24 hours

shall elapse between the applications of successive coats.

17. Further, during the painting work, all the empty drums of primer, paints and

Thinner shall be taken out of plant premises and to be disposed as per

prevailing GPCB norms. Also, the shifting shall be done in the knowledge of

Engineer-in-charge.

Quality Check: -

Contractor shall maintain location wise work done reports in the register and get the

regular signature from concerned GIPCL representative/inspection committee for

cleaning, primer, first coat painting & second coat painting, etc. with thickness

checking at each stage. The same shall be enclosed with bill for payment.

The rate shall be for good finishing work as per minimum coating specified in the

item specifications. However, if the required quality and finishing is not achieved,

contractor shall apply additional coat of paint to get good finishing without any

additional cost to GIPCL. Contractor shall follow the recommendation of

manufacturer without any additional implication to GIPCL.

It is not the intent to specify herein all the works in the scope of this contract. The

scope also includes all works necessary, which are not specifically mentioned here

but required, for effective execution of entire scope of work in all respect within time

bound periods and are deemed to be included in the scope of the CONTRACTOR.

All works shall conform to the specifications, safety norms, legal & statutory

 Shading pattern for painting are as below :

Shading pattern for painting of LP piping & CST

1 Red Oxide Primer Bottle Green Sea Green

Shading pattern for painting of supporting structures & other tanks

1 Red Oxide Primer Light Grey Smoke grey

Contractor shall get the shade approved prior supply and application.

1.5 GENERAL SPECIFICATIONS FOR PAINTING:

1. Contractor has to ensure that the different layers of paints are being applied

after being inspected by Engineer-in-charge of GIPCL. After obtaining stage

wise clearance including surface preparation, contractor should proceed for

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

further work. One register shall be maintained by contractor for this purpose and

shall submit the same with bill. Without submission of thickness verification

register with the bill, payment will not be made.

2. Paint has to be applied uniformly over the surface of structures.

3. All the consumables like paint material, wire brush, mechanical tools, emery

papers, painting brush, container for handling the paint, cloth if required for

cleaning the surface, metallic scaffolding, metallic ladders, etc… are to be

arranged by the contractor.

4. To paint at different elevations, contractor has to make arrangement like safety

belt, safety net, fall arrestor, safety life line, helmet etc… for safe working with

preparation of scaffoldings of MS pipes, Metallic Jail, H frames etc... at their own

5. Contractor has to make their own sub-store for storing the paint at site with rigid

platform to avoid soil contamination. GIPCL will not be held responsible for any

theft of materials.

6. Contractor has to depute their full time experienced overall site-in-charge &

independent location wise supervisors for work execution as per specification

and for day to day work planning & coordination with respective department’s

Engineer-in-charge, to obtain day to day location wise work permits, height

permits, to get daily location wise work supervision, quality, maintaining stage

wise work clearance register for each location, to record location wise joint work

done reports/measurements, to prepare location wise separate bills, to prepare

& apply location wise manpower gate pass, to maintain location wise material

consumption report, etc…

7. Contractor has to take all safety measures and has to follow safety clauses as

specified in this document during the execution of work including all good quality

safety equipments & safety PPEs like safety net, fall arrestors, safety life line,

full body double harness safety belts, safety helmets, safety shoes, hand gloves,

dust masks, ear plugs, safety goggles, etc… to the workers and copy of safety

equipments and safety gears issue register & gate pass are to be submitted to

GIPCL for verification before taking up the work.

8. The contractor shall possess a valid ‘Permit to work’ duly signed by GIPCL

during the execution of the job.

9. Painting of structures shall be carried out even when system is in operation.

Hence, experienced supervisors are to be deployed for supervision of work.

10. Further layer of Paint has to be applied after giving sufficient drying time to

previous layer of paint.

11. Contractor has to arrange & get inspected each layer thickness as mentioned

above by the help of digital Alco meter to the Engineer-in-charge of GIPCL

before proceeding to application of next layer. Supply of Alco meter with valid

calibration certificate is in the scope of contractor.

12. Painting shall be carried out only on thoroughly dry & clean surfaces. Painting

shall be applied by brushing only. The workmanship shall be of best quality. The

workmanship shall generally confirm to the requirement of IS 1477 (Part-II).

13. The type of paint, thickness of dry film, number of coats etc… shall be as

specified in the item of work.

14. All the surfaces shall be thoroughly cleaned from oil, dirt, dust, rust, stains and

scale. The method of cleaning shall be by using solvents as per

recommendation of manufacturer, wire brushing, power tool cleaning etc. and

as indicated in the item of work.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

15. The optimum thickness shall be applied by brushing with minimum of brush

marks. The coat shall be allowed to hard dry. The coating shall be done in such

a way that there should not be any dots, brush marks and spillage marks on the

painted surface. At least 24 hours shall elapse between the applications of

successive coats.

16. Quality Check: -

Contractor shall maintain location wise work done reports in the register and get

the regular signature from concerned GIPCL Engineer for cleaning, applying

primer, first coat painting & second coat painting with thickness checking at each

stage. The same shall be enclosed with bill for payment.

17. Contractor shall ensure proper utilization of paint and avoid wastage like

spillage. Approved paint material received & consumption thereof for painting

the structure shall be almost match as per recommendations given by

manufacturer. Contractor shall have to maintain the register for the receipt of

paints and consumption thereof and same may be verified by Engineer-in-

charge. Contractor shall also keep records of paint inward and same may be

verified by Engineer-in-charge for reconciliation of materials inwards and actual

18. The paint shall be applied as per guideline & specifications given as above for

good finishing. However, if finishing is not achieved as per requirement,

contractor shall have to apply additional coat of paint to get good finishing

without any additional cost to GIPCL.

19. Identification of the Equipment/structure after Painting:-

All the equipments/structures offered for painting in the scope of work is clearly

identified for the details like numbering & labeling, etc. This identification form

vital information for operation personnel for system operation. This identification

which is to be noted before starting the work is to be repainted by a skilled

painter with similar black paint over yellow painted background having a black

border or as directed by Engineer-in-charge. The supply of black & yellow

colored paints for identification of equipment/structures shall be in scope of the

Contractor and will not be provided by GIPCL.

20. Contractor shall follow the recommendation of manufacturer without any

additional implication to GIPCL.

The scope of work also includes all works necessary, which are not specifically mentioned

here but required, for effective execution of entire scope of work in all respect within the

scheduled time. All works shall conform to the specifications, safety norms, legal & statutory

1.6 PAINT MATERIALS FOR STRUCTURAL STEEL

All painting material shall be of following approved make industrial paint as

per respective item specifications under package wise SoR, which includes;

a. High Build self-priming epoxy primer (Composition: Modified epoxy,

cured with polyamidoamine).

b. Acrylic Polyurethane paint (Composition: Acrylic resin with urethane

hardener suitably pigmented, cured with Polyisocyanate).

c. High Build ZP Primer.

d. Luxol Hi Gloss Synthetic Enamel paint.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

A. Makes for High Build self-priming epoxy primer and Acrylic Polyurethane

paint shall be either of following;

 “BERGER” make Protectomastic Self priming High Build coating with

BR PU High Glossy Enamel or “ASIAN PAINTS” make Rust o Cap with

Apcothane CF 678 or “Jotun” make Jotamastic 80 with Futura Classic

or “Kansai Nerolac” make Nero mastic 400 I with Nerothane 1000 or

“AkzoNobel” make Interseal 547 with Interthane 990 or “JSW” make

ColourDur P202 ST Epoxy with ColourDur T200 PU HB paint system

shall be used only after prior approval of GIPCL.

 Thinner shall be used for dilution purpose as per manufacturer’s

specifications/recommendations and of same manufacturer as of paint

& primer (Thinner T14 NPC for Protectomastic primer and Thinner

B. Makes for High Build ZP Primer (BP) & Luxol Hi Gloss Synthetic Enamel paint

shall be either of following;

 “BERGER” make Bison High Build Zink Phosphate Grey Primer (BP)

with BP High Gloss Synthetic Enamel Paint confirming to IS: 2932 or

equivalent paint of “ASIAN PAINTS” make Apcomin Industrial Zink

Phosphate Grey Primer with Apcolite Synthetic Enamel or “Jotun”

make Penguard E20 with Pilot II or “Kansai Nerolac” make High Build

Zink Phosphate Grey Primer with NSE Synthetic Enamel or

“AkzoNobel” make Intergard 251 with Interlac 665 or “JSW” make

ColourDur P204 ZP Primer with ColourDur T202 Enamel paint system

shall be used only after prior approval of GIPCL.

 Thinner shall be used for dilution purpose as per manufacturer’s

specifications/recommendations and of same manufacturer as of paint

& primer (Thinner 800 shall be used for dilution purpose for Bison HB

ZP primer and Luxol Hi Gloss Synthetic Enamel paint as per

manufacturer’s recommendation).

C. Makes for hybrid polymer Anti Corrosive, Heat Resistant (up to 2000 C), self-

priming & fast drying coating shall be of following;

 “STANVAC” make 2050-POLYHYB Hybrid, Co-Polymer, Cross Linked

“Liquid Plastic” Anti-Corrosion Coating which is to be diluted (if

required) using “205 POLYHYB DILUENT only as per manufacturer’s

recommendation or “Jotun” make Epoxy HR shall be used only after

prior approval of GIPCL.

Contractor will also be allowed for other similar equivalent makes of paint materials

from other reputed brands on sole discretion of GIPCL, for which, contractor should

propose equivalent brand along with manufacturer’s credential, client’s

performance certificates, valid material test reports, technical equality comparisons,

etc… for similar Industrial use / in Thermal Power Plants / PSUs (industries) and

same should be submitted with Technical Bid for GIPCL’s review to obtain advance

approval from GIPCL. GIPCL will review the credential & client’s performance

certificates in Industrial use for approval purpose. However, approval or rejection

will be at the sole discretion of GIPCL without giving any reason and will be bound

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

to the bidder/contractor. Also, even after approval, in view of GIPCL, if performance

of other brand material not found satisfactory then contractor shall stop using it and

shall continue the scope of work with above specified brands of materials only.

Contractor has to maintain record of each and every material brought to site with

material test certificate and gate entry.

Contractor shall arrange to get joint inspection of the procured paint material along

with the concern Engineer-in-charge after the same is inward in GIPCL and the bill

/ challan of the same shall be the stamped and signed by Security personnel present

at gate. Further, this bill / challan shall be enclosed with the Invoices when submitted

as per the “Terms of Payment”. GIPCL may verify the reconciliation of paint

materials supplied at GIPCL-SLPP with respect to work executed based on

manufacturer’s standard consumption factor. Any major variation shall not be

Contractor shall keep up to date material inward records and consumption record

of his materials. Contractor shall follow manufacturer’s recommendation for

required mix proportion of material at site. The material should be applied in

accordance with the manufacturer’s technical datasheet including surface

preparation, mixing, placing, applying, curing, etc… complete as per manufacturer’s

instructions and as directed by Engineer-in-charge.

Contractor shall deploy & provide sufficient nos. of manpower, full time experienced

supervisors for supervision of work, providing & fixing metallic scaffolding, ladders,

arrangement of platform for working at height, safety belts, fall arrestors with safety

life line, safety net (at required places as directed by Engineer-in-charge), safety

shoes, goggles, dust masks, helmets, hand gloves, etc… with standard applicable

tools & tackles, sufficient nos. of lighting equipments, power cables of sufficient

length with extension board (all portable power tools should be equipped with

ELCB/RCCB) according to site requirement & fulfilling electrical safety norms,

sufficient cleaning equipments like blower and any other incidental activities or

works which are not envisaged but likely to be carried out for satisfactory & timely

completion of entire scope of work as directed by Engineer-in-charge.

The specified material/compounds should be applied in accordance with the

manufacturer’s technical datasheet including surface preparation, mixing, placing,

applying & curing. This consists of surface preparation by thoroughly cleaning of

dirt, dust, rust, old paint (to the maximum extent up to satisfaction of Engineer-in-

charge), scraping by wire brushing or power tool cleaning, blower cleaning (at

corners & junctions), etc… complete as per site requirement and as per detail

technical specifications / item nomenclature.

The scope of work also includes removal of all debris, unwanted materials, scrape

materials, empty containers, etc including loading, unloading, shifting and disposal

outside the plant premises as per applicable GPCB norms.

Where any specifications of manufacturer are repugnant to or at variance with any

provisions and/or specifications mentioned in this document, then unless a different

intention appears, the provision and/or specifications mentioned in this document

shall prevail to the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

Third party testing:-

Contractor shall arrange third party testing of paint materials supplied at GIPCL-

SLPP for jointly collected random samples of paint materials as directed by

Engineer-in-charge. All cost towards testing shall be borne by the contractor. The

testing laboratory shall be as decided by GIPCL.

1.6.1 SAFE STORAGE OF MATERIALS

Contractor shall make all arrangement including construction of safe storage of all

paint materials, scaffolding, consumable items, tool & tackles, equipments, PPEs,

etc.. Contractor shall be responsible for safe storage and security of all his

belongings including paint materials, scaffolding, consumable items, tool & tackles,

equipments, PPEs, etc… whatsoever and may depute full time guard for the security

of all the items / materials to avoid pilferage, loss, damage & theft and he shall be

responsible for safety & security. In any case, GIPCL will not be responsible for

security & safety of items / materials / effects of contractor.

1.7 DISPOSAL OF EMPTY PAINT BARRELS

Contractor shall be responsible for removal and disposal of all the empty drums /

paint barrels / packings as per prevailing GPCB norms outside GIPCL premises on

every six-monthly basis. GIPCL will not be held responsible for any subsequent

consequences regarding improper disposal of empty drums/barrels by the

Contractor shall be required to submit written undertaking as per format provided in

Annexure-J of enclosed Section-F on every six-monthly basis as well as along with

the final bill that all the empty paint/primer/thinner drums are disposed off at outside

plant premises at designated location as per prevailing Government guideline and

contractor shall indemnify, keep harmless the GIPCL against any future liabilities or

consequences in this regard. Contractor’s final bill shall be processed only after

written confirmation & compliance for disposal of all such empty drums, containers,

other scrapes, etc… to outside premises in accordance with prevailing GPCB norms

based on submission of letter of undertaking by the contractor and certificate from

Engineer-in-charge along with final bill.

1.8 GENERAL SCOPE OF CONTRACTOR

1. All tools & tackles, equipments, grinder machine, scaffoldings, materials, labour,

vehicles, etc… to execute the contract will be in the scope of the contractor. The

contractor should ensure for healthiness/working conditions of tools, tackles &

2. All consumable items like paint materials, thinner, turpentine, red oxide, cloth,

cotton waste, kerosene, gas, diesel, lubricants, Flap Disc Buffing wheels etc.

will be in the scope of the contractor.

3. The Contractor shall have to make necessary arrangement for storage of

materials including safe storage of paint materials, tools & tackles, scaffolding

materials, equipments at their own cost.

4. All safety/PPEs required during work at site are to be arranged by the contractor.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

5. The Contractor shall have to provide necessary facilities including

accommodation for their labour at their own cost.

6. The contractor has to arrange transportation for lifting/shifting the materials at

7. Contractor has to depute their full time experienced site-in-charge &

independent Location/Package wise supervisors for work execution as per

specification and for day to day work planning & coordination with respective

department’s Engineer-in-charge, to obtain day to day Location/Package wise

work permits, to get daily location wise work supervision, to record

Location/Package wise joint work done reports/measurements/certification, to

prepare Location/Package wise separate bills, to prepare & apply

Location/Package wise manpower gate pass, to maintain Location/Package

wise statutory & legal compliance records, etc…

8. Contractor has to maintain record of each and every material brought to site

with material test certificate and gate entry.

9. Contractor has to submit quality plan prepared jointly with authorized

representative of approved manufacturer.

1.9 PLANNING & MONITORING OF WORK PROGRESS

1. After award of the work, Contractor has to submit schedule of work planning for

completion of painting work with resources (i.e. manpower and material)

mobilization planning within seven days.

2. Contractor shall mobilize the resources at site within 07 days from the date of

LoI or work order whichever is earlier. GIPCL will closely monitor the agreed

schedule against actual progress of work at site. If contractor failed to carry out

work as per agreed schedule and if contractor failed to mobilize required

resources (manpower & materials) within seven days from written

communication, GIPCL will execute the job through other agency at the risk and

cost of the contractor with additional 10% overhead charges including GST.

3. The owner of contractor / proprietor / partner should be present for periodic

progress review meeting & for further planning at office of GIPCL Surat Lignite

Power Plant as desired by Engineer-in-charge (probable on monthly basis).

It is not the intent to specify herein all the works in the scope of this contract. The

scope also includes all works necessary, which are not specifically mentioned here

but required, for completion of entire scope of work in all respect within time bound

period and are deemed to be included in the scope of the CONTRACTOR. All works

shall conform to the specification. The works shall conform to high standards of

quality and workmanship.

2.0 PRICE & RATES

This is SoR based contract and final item rates will be derived based on final offered

lowest price received through e-Reverse Auction on gross total price (including

GST). Pro-rata reduction will be applied in the quoted price for all the items of SoR

(Section-E) after price discovery through e-Reverse Auction. The item rates so

derived shall be inclusive of cost of all labours, manpower (skilled painters, semi-

skilled, unskilled / helpers, experienced supervisors & site-in-charge), approved

make paints, primer, thinner, other required materials as recommended by

manufacturer, consumables, safe storage of materials & belongings, wastage,

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

supervision, cost of safety supervisor, shifting, transportation, loading, unloading,

equipment, machinery, fuel, ladders, ropes, tarpaulin, material handling containers,

Item rates also includes cost towards all required tools & tackles, Flap Disc Buffing

wheels with grinder machines, power tools & tackles, lighting equipments, relevant

power supply cables with extension boards having approved electrical safety

arrangements, standard approved MS scaffolding materials, scaffolding

arrangement at work site as per approval of GIPCL’s Safety Officer, safety

equipments & all safety PPEs like but not limited to standard approved safety shoes,

full body double harness safety belts, safety helmets, safety net, fall arrestors, dust

masks, safety goggles, etc…, providing site safety arrangements, legal & statutory

compliances. The rates also include all applicable taxes, duties, royalties, rents,

stamp duties, and other statutory levies imposed by Central, State, Local, or

Municipal authorities (Note: Item rates exclude GST, which is accounted for

separately at 18% in the total estimated SoR value), minimum wage rates to

workmen and such other costs that are not specifically mentioned herein but will be

incurred by the contractor for the satisfactory and timely completion of the scope of

works as per specifications and terms & conditions of this tender inquiry.

The whole item rates shall be deemed to include for everything mentioned in the

specification, all leads & lifts, contractor’s overheads & profits for due performance

of the work under this contract and such other costs that are not specifically

mentioned herein but will be incurred by the contractor for the satisfactory and timely

completion of the work. The rates shall also include cost for mobilization /

demobilization of manpower, equipments, materials, etc... as per work requirement.

The prices / item rates so derived based on final recovery of lowest offer from Bidder

shall remain firm till completion of the entire contract period and also during

extensions thereafter (if required & approved by GIPCL). GIPCL will not entertain

any escalation towards labour rates, material rates, fuel rates and whatsoever due

to any reason and also no idle charges for manpower, machinery, tools & tackles,

equipments & scaffolding, overhead expenses, etc... due to any reason whatsoever.

No price escalation / idle charges shall be payable due to delay in work by contractor

or due to unavailability of work front by GIPCL or holding of work permit for time

being due to unsafe working & violation of contract terms/specifications or any other

reason whatsoever.

Contractor shall at his expense comply with all labour & industrial laws and such

other acts & statutes as amended from time to time as may be applicable to this

contract in respect to pay etc... On account of any default in respect of all liabilities

and in case of non-compliance of the above, the company can withhold contractor’s

payments till all legal liabilities are discharged.

The offered price shall be considering mobilization of all required manpower, tools

& tackles, materials, equipment, vehicles, consumables, etc… for timely and

satisfactory completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending upon

actual requirements to achieve desired result by Engineer-in-charge. However, item

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

rates & total order value remains unchanged and the payment shall be made as per

the actual quantity executed as informed & certified by GIPCL representatives.

3.0 CONTRACT PERIOD

Contract period will 15 (fifteen) months from the date of issue of LoI or Work Order

whichever earlier (except 03 months of peak Monsoon, i.e. July, August &

The contractor period is excluding peak monsoon period during July to September.

Exposed/unconfined Structural painting may not be allowed during monsoon

season and contractor should mobilized resources accordingly to complete the

entire scope of work in available working contract period. Mobilization period will be

07 days from the date of issue of LoI or Work Order whichever earlier.

After award of contract, the contractor should have instant kickoff meeting with

package wise concern department heads at SLPP and finalize the work completion

schedules for each package which includes manpower mobilization schedule (in

terms of daily nos. of manpower deployment chart), approval of make, type & shade

of material for each item of every package, resource & material planning with

mobilization schedule, location/area wise & item wise micro planning by indicating

start date to end date for each & every activity. These schedules shall be prepared

& signed jointly as joint protocol.

One copy of package wise work planning protocol shall be submitted to concern

department head and same shall be adhered strictly to complete the scope of work

as per jointly decided work schedule. GIPCL will monitor the work progress on daily

basis with respect to these jointly finalized work schedules and if it is found that the

progress is not being achieved at site in line of planned schedule then GIPCL will

inform the facts to the contractor and will deploy other agency to cover-ups any such

backlog of progress at the risk & cost of contractor with additional 10% overheads

In order to complete the works timely as per approved completion schedule,

contractor shall mobilize sufficient nos. of manpower & required material, resources,

tools & tackles etc at all the package locations simultaneously, including

independent site supervisors.

Contractor shall have no any right for time extension or compensation or price

escalation on account of some delay in handing over of particular front by the GIPCL

due to unavoidable circumstances. However, GIPCL, at sole discretion, may grant

only time extension at the same rates, terms & conditions against the justifications

submitted by the contractor in writing.

4.0 TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the location (Package) wise separate running invoices in

duplicate (one original in physical form and soft copy in MS Excel format as directed

by Engineer-in-charge) every month to concern Engineer-in-charge of respective

Package/Location in respect of the work performed or completed during the month

/ since last, along with the documents as provided hereinafter. On receipt of the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

invoice complete in all respects and with all the said documents, the payment in

respect of the same shall be made within 21 days of such receipt of a complete

invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against

the work executed duly certified by GIPCL. Income Tax (IT) will be deducted

at source from monthly RA bills as per the rules in force.

(ii) Contract Security deposit/irrevocable PBG at 10% of contract value

(excluding GST) shall be submitted as per clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority

(to be furnished only once).

(b) Citing the GST Registration no., HSN Code and the date of issue of

registration certificate on invoices.

(c) Citing GIPCL’s GST no. along with contractor’s GST registration no.

and the date of issue of registration certificate on invoices.

(d) Claim of GST amount with percentage (%) separately shown on the

(e) The contractor shall be required to submit the proof of payment of GST

of previous month/quarter, as may be applicable as & when demanded

by GIPCL/Owner/company.

(f) Contractor shall inform the GIPCL in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(g) The contractor shall also mention on their invoice the HSN/SAC code

as applicable under the GST laws under which GST is levied and a self-

certified authentic third-party evidence (www.cbic-gst.gov.in) shall be

adduced to that effect by the contractor.

(iv) At the time of submission of the first RA Bill, the Contractor shall submit a

certificate from Engineer-in-charge regarding availability of tools & tackles,

equipments, etc at site as desired by GIPCL. The Contractor shall also

furnish the checklist as per Annexure-A enclosed with the Section-F of

tender document along with the RA bill of respective month as applicable.

(v) While making running account payment, the following deductions may be

made by GIPCL, if applicable:

a. Cost of materials issued, if any, by GIPCL and to the extent consumed in

b. Security deposit recoverable if any.

c. Advance on materials / work progress advance payments, if any.

d. LD/Penalty for delayed delivery, penalty for delayed execution of work,

recovery of charges for the work done by other contractor due to delay or

any other reason, if applicable

e. Any other dues recoverable by GIPCL from the contractor under the

(vi) The contractor, along with monthly RA/final bill shall submit copies of P.F.

Challan, wages register, attendance sheet & ECR statement indicating the

employee and employer’s P.F contribution with respect of employees

employed by him for the contract at GIPCL site along with format for

submission of these documents provided in Section-F (Annexure-I).

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

(vii) The Contractor shall submit his Final Bill within a period of four months of

the expiration or earlier termination of the contract or any extensions that

may be granted by GIPCL to the Contractor. GIPCL shall not entertain any

bill for any work item after expiration of period of four months. After the final

bill amount is certified by GIPCL for payment and the same is made known

to the contractor by GIPCL & accepted by contractor, “No claim – No

arbitration certificate” to be submitted to GIPCL to release the Final Bill.

(viii) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to

be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to

have waived any claims not mentioned in the Final Bill and shall not be

entitled to recover the same from GIPCL subsequent to the submission of

the Final Bill on any account and GIPCL shall stand absolved of all its

liabilities in respect of any such claims not raised by the Contractor in his

B. Validity and Uniformity of Rates

The rates shall be valid for the Contract Period and agreed extension and shall

remain unaltered during the Contract Period.

5.0 SCOPE OF GIPCL

Available Electric power, water & air shall be provided free of charges at any one

point nearer to work site as convenient to GIPCL. Contractor shall make his own

arrangements for drawl and distribution to the work site. Before drawl of such

energy, contractor shall take prior permission of the same.

However, due to unavoidable circumstances or any other reason whatsoever, on

unavailability of power supply or water, contractor shall proceed with the scope of

work by making own alternate arrangements without any extra cost to GIPCL.

GIPCL will not be held responsible for the delay, interruption or denying for power

supply and water due to any reason whatsoever.

6.0 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the

acts of the GIPCL, or if defects not readily detected by proper inspection shall

develop before the final completion and acceptance of the whole work, the

CONTRACTOR shall forthwith make good, without compensation, such damage or

defects in a manner satisfactory to the ENGINEER / GIPCL. In no case shall

defective or imperfect work be retained even if contractor followed all technical

specifications. GIPCL will not compromise for quality of materials, works &

CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or

the passing of any accounts.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

7.0 DAILY DIARY AND PROGRESS REPORT

A daily diary register shall be kept in the ENGINEER’S office. The CONTRACTOR

will supply all detailed information every day at 9:00 hours for the day preceding

and the diary will be jointly signed by the ENGINEER and the CONTRACTOR’S

representatives, every day in token of its correctness. A works instruction book,

serially numbered shall also be kept in the ENGINEER’S office and all day to day

instructions will be given in that book. The CONTRACTOR’S representative shall

report every day to see these instructions and sign them at the bottom in token of

his having seen them.

The CONTRACTOR shall supply all information regarding procurement of materials

and progress of work, as is required by the ENGINEER for compiling the weekly

progress reports. This information shall be supplied by 9:00 hours on every Monday,

for the preceding week.

8.0 JOINT MEASUREMENT RECORDING & MODE OF MEASUREMENT

Measurement of steel structures shall be in Sqm (M2) correct to three place of

decimal. The measurement shall be on Sqm of actual GIPCL certified painted /

coated surface area only as per given scope of work & specifications. Rate shall be

inclusive of all enabling works such as scaffolding and other works as specified in

tender documents.

Payment shall be made based on joint measurements of all the actually executed

works at site as per given scope of work and completed as directed by GIPCL.

Actual measurements of executed works as per scope shall be carried out jointly

with GIPCL’s Engineer-in-charge concern and contractor’s representative.

(i) M.S. Grill / Grating / Chequred Plate Painting:- Area shall be measured for

Grill / Grating / Chequred Plate size i.e. if size is 0.60M X 1.20M and painted

both side of total area, payment will be made considering out to out size for

Grill / Grating (i.e. 1 X 0.60M X 1.20M) and for chequred plate, if both side

painted, actual area will be measured for both sides. No co-efficient shall be

(ii) M.S. Pipe Railing Painting:- It shall be measured in single side area in Sqm of

railing (length & height) and will be paid for 50% of measured area in Sqm for

painting of railing in all respect. i.e. if size of railing is 50M (Length) x 0.80M

(Height) and painted both side of total railing area i.e horizontal and verticle

pipes with toe guard, payment will be made as 0.50 X 50M X 0.80M.Quantities

specified are estimated quantity and payment will be made on the basis of

actual joint field measurements of work done.

In order to carry out joint measurement recording at site, contractor shall provide

following facilities & arrangements at site for GIPCL’s Engineer-in-charge.

(1) Proper approachable safe scaffolding with ladders, standard hand rails &

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

(2) Arrangements of required safety PPEs like but not limited to standard approved

double harness safety belts, safety goggles, fall arrestors, safety net, hand

(3) Contractor shall also provide one Engineer along with two or three assistant

helpers to GIPCL’s concern Engineer-in-charge during joint measurement

recording. Contractor’s Engineer & helpers shall assist and follow the

instructions of GIPCL’s concern Engineer-in-charge for safe measurement

recording of every completed scope of works.

(4) Necessary standard & calibrated valid measuring devices like but not limited to

measuring tape, Alco meter & other required tools & tackles.

(5) Any other site-specific arrangements or requirements as directed by Engineer-

in-charge concern.

The payment will be done according to actual work carried out as per joint

measurement by contractor & GIPCL Engineer-in-charge for structural steel

quantity in M2 (square meter) as specified in respective item, up to three decimal

place. The measurement will be as per the unit of measurement specified in

respective item description.

Timely joint measurement recording shall be responsibility of contractor by deputing

their full-time engineer.

It is desirable to complete the joint measurement recording of completed works on

monthly basis or as per schedule provided by concern Engineer-in-charge.

Wherever any dispute regarding mode of measurement arise, the decision of the

Engineer in-charge shall be final and binding to you.

9.0 SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for

verification purpose of the bill:-

(i) Measurement sheet (as per mode of measurement) along with joint

record of work done in the form of joint inspection report duly signed

by authorized representative of contractor and GIPCL Engineer.

(ii) Contractor’s material incoming challans/bill of materials duly stamped &

signed by plant gate security.

(iii) Contractor’s supplied material test certificate/reports/MSDS as directed by

Engineer-in-charge.

The bill will not be entertained without submission of above documents.

10.0 SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit the bills of work carried out along with following documents.

(i) Copy of statutory compliance like labour license, wages payment register, EC

Policy, PF paid Challan with ECR, TRRN confirmation by EPFO/Bank, Bank

statement, etc… along wage certificate pertaining to respective bill period /

previous month of bill period with Annexure-I provided in Section-F.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

(ii) Notarized Indemnity Bond in case of Final bill.

(iii) No claim – No arbitration certificate as per Performa (Annexure-D in Section-F),

after the final bill amount is certified by GIPCL for payment and the same is

made known to the contractor by GIPCL & accepted by the contractor.

Bill submitted without any of the above applicable documents shall not be processed

11.0 MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 03 days from the time

of intimation given by GIPCL during any emergency painting requirements.

b) Contractor shall provide independent site supervisor who will be responsible

for supervision and execution of job in specified time with respect to quality,

specifications, site preparations, safety, coordination with GIPCL, issue of

work permits, joint measurements, etc... The supervisors shall coordinate

with the Engineer-in-charge of GIPCL for proper execution of the job.

c) The resources required for execution of above jobs will vary from time to

time, hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him

for the work at his own cost.

12.0 DEFECT LIABILITY PERIOD

The defect liability period of whole work shall be 01 (one) year from the date of

completion and acceptance of the work, as certified in writing by the Engineer-in-

During defect liability period, if any defect arises in jobs which have been already

executed, shall be rectified by the contractor at free of cost within seven days on

receiving the intimation from Engineer-in-charge failing which GIPCL may take

suitable action and also engaged third party to carry out rectification work at the risk

and cost of the contractor.

13.0 QUANTITY OF WORK

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period

based on plant operational & maintenance requirements as well as extent of

deterioration of structure taken up for painting in this contract as directed by

Engineer-in-charge.

Contractor shall not be entitled for any compensation on ground of such alteration

in given estimated quantities within overall limits of awarded contract price. GIPCL

reserves the right to operate or increase/decrease quantities in each item or omit

any item included in Schedule of Quantity at its discretion. Contractor shall have no

claim, whatsoever, on grounds of loss of anticipated profit etc. on account of the

Clause No. 24 of Section-A (Instructions to Bidders) shall be prevailed.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

14.0 GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders

are advised to go through the same. Where any portion of the general conditions of

contract is repugnant to or at variance with any provisions of the special conditions

of contract, then unless a different intention appears, the provision of the special

conditions of contract shall prevail to the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

SCHEDULE OF QUANTITIES & RATES

PACKAGE-I (UNDER CIVIL DEPARTMENT)

Sr. Item Description Estimated Unit Estimated Estimated

No. Quantity SoR Rate Amount (Rs.)

1 Providing and applying one coat of

minimum 100 micron DFT High Build

self-priming epoxy primer (Composition:

Modified epoxy, cured with

polyamidoamine) and two coat of high

performance Acrylic Polyurethane high

glossy finish paint (Composition: Acrylic

resin with urethane hardener suitably

pigmented, cured with Polyisocyanate)

of total minimum 50 micron DFT of

approved colour shade (gross total

minimum DFT shall be 150 micron), as

per manufacturer's recommendations,

on structural steel including preparation

of surface by thoroughly cleaning of oil,

dirt, dust, rust & scale by wire brushing,

power tool cleaning, mechanical

scrapers, etc... & final surface cleaning

with cotton waste before application of

primer (in case of application of primer is

delayed due to any reason, the surface

preparation shall be re-done at no extra

cost to GIPCL), including providing

approved standard scaffolding with MS

pipes & clamps, covering the

surrounding areas with plastic

sheet/tarpaulin wherever required,

adhering to all safety requirements, etc...

as directed by Engineer-in-charge and

as per manufacturer's detail technical

specifications with all materials, labour,

tools & tackles, standard safety tools &

tackles, standard safety PPEs, etc….

complete at all elevations for Boiler

Unit-4 up to 50 meter height from

average ground level including staircase

structures, hand railing, etc… complete.

Payment will be made at actual joint

site measurements of completed

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

Sr. Item Description Estimated Unit Estimated Estimated

No. Quantity SoR Rate Amount (Rs.)

2 Same as above item no. 1 but for

structural steel of Phase-II Highrise

Chimney internal steel structures.

Payment will be made at actual joint

site measurements of completed

3 Same as above item no. 1 but for

structural steel of Phase-II / Phase-I

Cable Rack (along DM Plant, Chimney &

ID ducts, etc). Payment will be made at

actual joint site measurements of

completed works.

4 Same as above item no. 1 but for

structural steel of Phase-II "A" row of

TG Building (mainly major steel

columns & bracings GF and FF) and

few corroded structures in Air

Washer Room (Unit-3 & 4) which 3000.00 Sqm 295.68

includes columns, beams, bracings,

trestles, plates, staircase structures,

hand railing, etc… complete. Payment

will be made at actual joint site

measurements of completed works.

5 Same as above item no. 1 but for

structural steel of Unit-3 & Unit-4

Deaerator Structure. Payment will be 500.00 Sqm 295.68

made at actual joint site

measurements of completed works

6 Same as above item no. 1 but for

structural steel of Patna Intake well

bridges (exposed struct.), Patna

Intake-well bridge steel plates

(exposed struct.), Kakra Khadi Bridge

steel structure and KRBC canal

crossing bridge steel structure.

Payment will be made at actual joint

site measurements of completed

7 Same as above item no. 1 but for

structural steel of Ph-I "A" row of TG

Building (mainly major steel columns

& bracings GF and FF) which includes

columns, beams, bracings, trestles, 1500.00 Sqm 295.68

plates, staircase structures, hand railing,

etc… complete. Payment will be made

at actual joint site measurements of

completed works.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Industrial Painting Works for various Steel

Structures & Equipment of Power Plant at Village: Nani Naroli”.

Bid No.: SLPP/Civil/Industrial Structure Painting/2026/.

Sr. Item Description Estimated Unit Estimated Estimated

No. Quantity SoR Rate Amount (Rs.)

8 Same as above item no. 1 but for entire

structural steel of Unit-1 & Unit-2 ID Fan

structure. Payment will be made at 3000.00 Sqm 295.68

actual joint site measurements of

completed works.

9 Same as above item no. 1 but

miscellaneous steel structures of

SLPP & associated area. Payment will 2500.00 Sqm 295.68

be made at actual joint site

measurements of completed works.

10 Providing and applying one coat of

minimum 40 micron DFT High Build ZP

Primer and two coats of High Gloss

Synthetic Enamel paint, each coat of

minimum 25 micron DFT of approved

colour shade on structural steel

including preparation of surface by

thoroughly cleaning of oil, dirt, dust, rust

& scale by wire brushing, power tool

cleaning, mechanical scrapers, etc... &

final surface cleaning with cotton waste

before application of primer (in case of

application of primer is delayed due to

any reason, the surface preparation

shall be redone at no extra cost to

GIPCL), including providing approved

MS pipe scaffolding with clamps, safety

nets, cherry packers, covering the

surrounding areas with plastic

sheet/tarpaulin wherever required, etc...

as directed by Engineer-in-charge and

as per manufacturer's detail technical

specifications with all materials, labour,

tools & tackles, standard safety tools &

tackles, standard safety PPEs, etc….

complete at all elevations for structural

steel of warehouse and various