HIRING OF VEHICLE

3 Estimated Cost (in Rupees) : 1126900/-

4 Tender Fee (Non-refundable) : Rs. 1180.00 (1000+ 18% GST)

Earnest Money Deposit Amount Rs. 20000.00 By RTGS in the name of Uttar Gujarat Vij

5 : Co.Ltd. (Chaque will not be accepted.)

Online Preliminary, Technical & Price bid

6 i.e. On line (e-tendering) tender/offer : Date:17.06.2026 Up to 18.00 Hrs

submission last date

Relevant documents (ONLINE) submission

7 : On or before date 17.06.2026 Up to 18.00 Hrs

Date of opening of Tender fee, EMD and

Technical Bid online

Date of Online Opening of Price Bid : Date:18.06.2026 up to 16.00 Hrs

(Tentative, if possible)

10 Time Limit : 24 Month.

Note: - Bidders should be in touch with websites https://ugvcl.nprocure.com & www.ugvcl.com

for information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

Account Officer Additional Chief Engineer

Sabarmati Circle Sabarmati Circle

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Download Tender Documents in (PDF Format) which consists of:

 Schedule “B” indicating the quantities, rates& items, drawing if any.

 Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

1. Tender & relevant documents are to be sent by online- Otherwise tender will not be

2. Tender Fees- Earnest money deposit : - All the bidders will be required to pay tender

fee plus applicable GST as mentioned in the tender document by NEFT/RTGS/Online

Payment Mode only.

3. Price bid submitted online only.

4. Any technical questions, information and clarification that may be required pertaining to

this tender should be referred to competent authority.

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof

Note: - Bidders should be in touch with websites https://ugvcl.nprocure.com & www.ugvcl.com

for information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

Any technical questions, information & clarification that may be required pertaining to this

inquiry should be referred to Additional Chief Engineer, Circle Office, Uttar Gujarat Vij Company

Limited, Sabarmati.

Account Officer Additional Chief Engineer

Sabarmati Circle Sabarmati Circle

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Terms and Conditions for supply of

“Hiring of crane on per day basis for loading-unloading of material/transformer at

RSO Narol under Sabarmati Circle.”

1. Definitions: -

If construing these general conditions and the annexed specifications, if any, the following words

shall have the meaning herein assigned to them unless there is something in the subject or

context inconsistent with such construction.

1.1 “Company” shall mean Uttar Gujarat Vij Company Limited, Company and shall include

its successors and assign.

1.2 “Contractor” shall mean the tenderer whose tender is accepted by the hirer and shall

include the tenderer’s legal personal representatives, successors and permitted

1.3 “Officer” shall mean such officer as may be duly appointed from time to time by the

Company. If he is not so appointed the CE of the Company or his duly authorized

representative.

1.4 “Contract” shall mean the agreement, if any to be entered into and include, subject to

the special conditions notified herein, all the documents, by which any agreement by

the contractor to provide to execute, or to carry out the work if work shall be

constituted in or by which the terms of such agreement or any of them are contained

or set-forth specially, including these general conditions any special conditions

attached to or issued with these conditions, the specifications, drawings, the

invitations of tender (if any) or any other letter or notice or document upon or with

reference to which the tender is made, the tender and the acceptance thereof and

the scheduled price(if any) furnished by the contractor with the tender.

1.5 “Specification” shall mean the specification annexed to these general conditions and

the schedules thereto (if any).

1.6 “Contract price” shall mean the sum accepted or the sum calculated in accordance

with the prices accepted by or on behalf of the Company.

1.7 “Month” shall mean the calendar month.

1.8 Tender papers are non-transferable and online mode only.

2. Tender Fees: - All the bidders will be required to pay tender fee plus applicable GST as

mentioned in the tender document by RTGS/NEFT/online.

3. Earnest money deposit: All the bidders will be required to pay EMD fee as mentioned in the

tender document by RTGS/NEFT/online. The E.M.D. of these successful tenderers who do not

accept Company’s orders or of tenderer who withdraw their offer during the stipulated period

of validity of the offers will be liable to be forfeited.

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

4. Bank Details:

Name Of Bank: BANK OF BARODA

Account Number :

Branch Name: (SABRAM) Dharamnagar Sabarmati Ahmedabad.

Type Of Account: Non Operative A/C

IFSC Code: BARB0SABARM (Fifth character Zero)

5. Earnest money deposit will be forfeited in case the successful bidder after his tender has been

accepted shall refuse to pay the prescribed security deposit and refuse to execute the

6. EMD will be released only on payment of security deposit in respect of successful bidder

whereas the same will be refunded to others on finalization of the tender/ placement of order

to successful bidder.

7. Offers shall be valid for the period of 120 days from the date of opening of price bid. Bidders

shall not withdraw tenders during the validity period, failing which their EMD shall be

forfeited during the period of 120 days.

8. No Interest will be allowed / paid against payment of E.M.D.

9. Security Deposit

9.1 The successful bidder shall have to pay security deposit amounting 5% of the

approved order value within 15 days from the date of LOA.

9.2 If contractor fail to execute the order successfully, paid security deposit by bidder to

10. Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A

bidder may be considered to have a conflict of interest with one or more parties in this

bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;

2. Indian/ foreign agent on behalf of only one principal.

g ) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units,

or more than one unit having common business ownership/ management, only one unit

should quote. Similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/ common business/ management units in same/ similar

line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall

not have conflict of interest with other bidders for particular quoted item, as above.

GENERAL CONDITIONS :-

1. The tender must be submitted online only.

2. The Rates must be filled in the schedule ‘B’ attached exclusive of all taxes, ST, GST, etc.

3. Contractor shall ensure with all safety rules and regulations while carrying out the work.

4. In case of any fatal or non fatal accident or injuries to any person, the responsibilities of

tenderer, for any claim arising due to above, the tenderer will be solely responsible. The

tenderer shall execute guarantee on stamp paper of Rs. 300.00 for above risk.

5. For any liabilities under Labour Laws, ID Act., minimum wages rules, Workman compensation

Act. Or any other law or Act. Tenderer will be solely responsible.

6. The bill shall be prepared every month on the base of actual work carried out day to day

and the payment will be made by A/c. payee cheque/RTGS subject to an advance stamp

receipt being received from tenderer.

7. Income Tax will be deducted at the prevailing rates.

8. Jurisdiction will be Ahmedabad.

9. The tenderer shall have to pay security deposit at 5 % of the order Value Amount.

10. The rate quoted will remain firm and fixed during entire contract period. No escalation in rates

will be allowed in any circumstance.

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

11. The rates shall be in force for a period of 24 months from the date of placing the Order & till the

order value is completed. It may be extended based on the performance and mutual

12. The rates shall be valid up to completion of time period from the date of placing the order.

13. Any loss of damage while Loading, Unloading, Stacking, Lifting of Materials, the tenderer shall

be responsible for the same.

14. Conditionally tender will not be considered.

15. Contractor must comply with all safety regulations and statutory requirements.

16. All necessary tools and equipments required for the work shall be arranged by the contractor.

17. The payment shall be made as per actual work carried out day to day and certified by the

concerned officer.

18. In case of any difference or dispute the decision of Addl. Chief Engineer, UGVCL, C.O. Sabarmati

shall be final and binding to the tenderer.

19. Other terms and conditions as per the contract booklet of U.G.V.C.L. shall be applicable to this

20. Undersigned reserve the right to extend the order up to 12 months on completion of stipulated

time limit at the same terms and condition or till the order value gets completed; whichever is

21. The successful supplier will have to sign on agreement as per the UGVCL rules on a Stamped

paper and the necessary stamp duty charges shall be borne by the supplier.

22. Tenderer must submit bid documents and bid through online only.

23. Tender who do not fulfill all of any of the above conditions or are incomplete in any respect are

liable to summary rejection.

24. The submission of tender by a tenderer implies that he has read these instructions, the

condition of contract etc. and has made himself aware of the specification of work to be done.

25. The contract or any part thereof shall not be sublet the written permission of the ACE. or his

authorized representative.

26. The company or its officers who accept the tender shall have the right to reject all or any of the

tender in part of full not be bound to accept the lowest not assign any reason whatever for the

rejection of any tender or any item or all tenders.

27. The labour has to carry work as per instruction of Dy.Engr / Jr Engr / SK / Sr Asst . Contractor

shall follow all operational guidelines.

28. Any of the labour should not below the age of 18 Years.

29. As and when required, the labours shall have to carry labour work anywhere in the

jurisdiction of Sabarmati Circle.

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

PREQUALIFICATION CONDITION (Technical Bid)

The Tenderers / Bidders have to furnish / enclose the following documents for subject

work along with the Technical Bid of their offer otherwise their offer will liable to be

ignored without any reference / correspondence.

1. Certified copy of Insurance Policy.

2. Vehicle registration number

3. Fitness certificate of vehicle

4. Party shall have to certify that the submitted Tender is “UN CONDITIONAL”.

5. Income-tax Number & Certified copy of PAN Number of the firm/Bidder.

6. Certified copy of driver License Number.

7. Certified copy of GST Registration Number.(If applicable)

8. Certified copy of last executed order for the same work. (If available)

9. Satisfactory Experience Certificate from subsidiary companies of GUVNL / other reputed

organizations (Central PSUs / State PSUs / Central Government Offices

/ State Government Offices / Judicial Offices / Banks) – If Available

10. Guarantee on 300/- Stamp for sole responsibility of him if any fatal / non-fatal accident/

Addl. Chief Engineer.

Seal &Sign. Of Tenderer:____________________

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Other Terms and conditions of hiring of crane at RSO, Narol and Division Store,

(1) Scope of work :

- The contracter shall provide crane service for loading, unloading, shifting and stacking

of materials at designated Store.

- The work shall cover both RSO, Narol Store and Division Store, Sabarmati as

(2) Deployment of crane :

- The contracter shall deploy crane of required capacity i.e. 10 MT in good working

- Crane must be available from morning 8.00 AM to 6.00 PM regularly. (To reach before

half an hour of available time) except 2nd & 4th Saturday, Sunday and public holiday.

- In case of emergency crane can be called in anytime during day/night hours.

(3) Operator and staff :

- The contracter shall provide skilled and experienced crane operator.

- All staff must follow safety norms and site instructions.

(4) Fuel, maintenance and repairs :

- All costs related to fuel, lubricants, maintenance and repairs shall be borne by the

- Break down of crane will be the sole responsibility of the contractor and alternate

arrangement must be made immediately.

(5) Penalty Clause :

- Penalty may be imposed for

Delay/ break down of crane – ₹.250/- per hour.

In case of non availability of crane- ₹.4000 per day

(6) Termination of contract

The contract may be terminated

-For unsatisfactory performance

-Violation of terms and conditions.

(7) Risk and Liability :

- Contractor shall be responsible for any loss, damage or injury caused during operation.

- The UGVCL will not be responsible for any claims.

(8) Non subletting

- Contractor shall not sublet or transfer the contract without prior approval.

(9) Entry and exit regulations :

- Crane and staff must follow the all security and entry protocol of Store.

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

On Non-Judicial Stamp Paper of Rs.300/-

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Undertaking in Rs. 300/- stamp paper or franking

I/We hereby declare that if in the said bid if I/We will be the lowest tender and the said work

order will be awarded to me/us than I/We will provide vehicle as per tender condition and as

mentioned below details within 15 Days of LOA issued to us/me.

Vehicle Mfg. Year:

Date: Bidder Sign:

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS

Uttar Gujarat Vij Company Limited

CIN: U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

--: SCHEDULE –B :--

Schedule for “Hiring of crane on per day basis for loading-unloading of

material/transformer at RSO Narol under Sabarmati Circle.”.

PR No.:- 651744 RFQ NO:-

Description Qty Rate Amount

1 Hiring of crane on per day basis

Extra charges for more than 10 hours

Addl. Chief Engineer

Seal & Sign. Of Tenderer: _____________________

Registered & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)

Website: www.ugvcl.com e-mail: [email protected]

ASSURING THE BEST SERVICES TO OUR VALUED CONSUMERS