To Supply, Commissioning and Delivery of 04-nos. Floating Rash Skimmer & Waste Removal Machine with Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M for Vadodara Municipal Corporation

Tender for Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer &

Waste Removal Machine with Weed Cutting arrangement (Aquatic Weed Removal) with

3-year Comp. O & M as per VMC tender conditions and requirements

Executive Engineer

Mechanical Department, VMC

Vadodara Municipal Corporation,

Khanderao Market Building, Rajmahal Road, Vadodara-390209

Email: [email protected]

Signature of the issuing officer:

Executive Engineer

Mechanical Department, VMC

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Vadodara Municipal Corporation has prepared this Request for Proposals for “Supply,

Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine

with Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per

VMC tender conditions and requirements.”

The information contained in this Request for Proposal document (hereafter referred as the

“RFP”) or subsequently provided to Bidder(s), whether verbally or in documentary or any

other form by or on behalf of the Authority or any of its employees or advisors, is provided to

Bidder(s) on the terms and conditions set out in this RFP and such other terms and

conditions subject to which such information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the Authority to the

prospective Bidder(s) or any other person. The purpose of this RFP is to provide interested

parties with information that may be useful to them in submitting Bids pursuant to this RFP.

This RFP includes statements, which reflect various assumptions and assessments arrived

at by the Authority in relation to the Project. Such assumptions, assessments and

statements do not purport to contain all the information that each Bidder may require. This

RFP may not be appropriate for all persons, and it is not possible for the Authority, its

employees or advisors to consider the investment objectives, financial situation and

particular needs of each party who reads or uses this RFP. The assumptions, assessments,

statements and information contained in the Bidding Documents may not be complete,

accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations

and analysis and should check the accuracy, adequacy, correctness, reliability and

completeness of the assumptions, assessments, statements and information contained in

this RFP and obtain independent advice from appropriate sources.

Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of

which may depend upon interpretation of law. The information given is not intended to be an

exhaustive account of statutory requirements and should not be regarded as a complete or

authoritative statement of law. The Authority accepts no responsibility for the accuracy or

otherwise for any interpretation or opinion on law expressed herein.

The Authority, its employees and advisors make no representation or warranty and shall

have no liability to any person, including any Bidder under any law, statute, rules or

regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss,

damages, cost or expense which may arise from or be incurred or suffered on account of

anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness,

completeness or reliability of the RFP and any assessment, assumption, statement or

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

information contained therein or deemed to form part of this RFP or arising in any way for

participation in this Bid Stage.

The Authority also accepts no liability of any nature whether resulting from negligence or

otherwise howsoever caused arising from reliance of any Bidder upon the statements

contained in this RFP.

The Authority may in its absolute discretion, but without being under any obligation to do so,

update, amend or supplement the information, assessment or assumptions contained in this

The issue of this RFP does not imply that the Authority is bound to select a Bidder or to

appoint the Selected Bidder for the Project and the Authority reserves the right to reject all or

any of the Bidders or Bids without assigning any reason and without any financial

implications to VMC whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its Bid including but not limited to preparation, copying, postage, delivery fees,

expenses associated with any demonstrations or presentations which may be required by

the Authority or any other costs incurred in connection with or relating to its Bid. All such

costs and expenses will remain with the Bidder and the Authority shall not be liable in any

manner whatsoever for the same or for any other costs or other expenses incurred by a

Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the

Bidding Process.

Executive Engineer, Mechanical

Vadodara Municipal Corporation

Mechanical department, Room No.

Khanderao Market Building, Rajmahal Road,

Vadodara-390209

Email: [email protected]

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Vadodara Municipal Corporation invites detailed bid from interested parties for “Supply,

Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine

with Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per

VMC tender conditions and requirements.”

1. Sealed tenders, for the above work are invited from the Bidders. The Bidder may be

an individual, proprietary firm, firm in partnership, Limited Company, Corporation

applying to become eligible to tender. Bid Document can be obtained from the

website www.nprocure.com.

2. Hard copy of Tender fees, EMD and other detail as required shall be submitted to

Executive Engineer, Mechanical Department, Vadodara Municipal Corporation,

Room no.132 Khanderao Market Building, Rajmahal Road, Vadodara,-390001 by

registered post/speed post only on or before as mentioned in below table. These

envelopes shall than be sealed in a single outer envelope and clearly mark as:

Sealing and Marking of Bid

0.1 The outer envelope must be super-scribed with the following information:

Name of work: Tender for Supply, Commissioning and Delivery of 04-nos. Floating

Trash Skimmer & Waste Removal Machine with Weed Cutting arrangement

(Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender conditions

and requirements.

(b) Name and Address of Bidder :

(c) Contact person and phone numbers :

0.2 If the envelope is not sealed and marked as instructed above, VMC assumes

no responsibility for the misplacement or premature opening of the contents of

the Bid submitted and such Bid, may, at the sole discretion of VMC, be

0.3 The envelope shall be addressed to as mentioned in general details of works.

3. The Bidder should note that VMC shall consider the documents in supporting to

tender bid submitted by the Bidder in electronic format only through online (by

scanning etc.) and submission of such documents in hard copy only will not be

accepted separately.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

GENERAL DETAILS OF WORKS

Name of Work Particulars Description

Tender for Supply, Tender Issuing Executive Engineer

Commissioning and Delivery of Department (Mechanical), Mechanical

04-nos. Floating Trash Skimmer Department, Vadodara

& Waste Removal Machine with Municipal Corporation

Weed Cutting arrangement

(Aquatic Weed Removal) with Estimated Tender Value Rs.1404,00,000.00

3-year Comp. O & M as per VMC

tender conditions and Tender Fee (Non- Rs.

requirements. refundable)

Earnest Money Deposit Rs.

Starting date of 04/05/2026

Downloading online

Tender Document on

www.nprocure.com

Last date of online 19/05/2026 upto 16:00 hrs.

submission of Tender

Document on website

www.nprocure.com

Hard copy of Tender 22/05/2026 up to 16:00 hrs.

Fees, EMD and other Through R.P.A.D./Speed

detail as required shall post only,

be submitted on or Address:

Office of Executive Engineer,

Mechanical Department,

Vadodara Municipal

Corporation, Room no.132

Khanderao Market Building,

Rajmahal Road, Vadodara,-

OPENING OF TENDER The online Technical bid will be opened after due date of

hard copy receipt and price Bid of only those Bidders will

be opened, who are successful in the qualification

Criteria and the Technical Evaluation.

DOWNLOAD OF TENDER DOCUMENT

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

The tender document for these work are available on website www.nprocure.com. The

Bidder shall pay the Tender Fee by way of Demand Draft issued by any Nationalized Bank

or Scheduled Bank as per list mentioned in GR of Finance Department, GR. No.:

EMD/10/2018/18/DMO, Date: 16.04.2018, in favour of Municipal Commissioner, Vadodara

payable at Vadodara and shall be attached with the Pre-qualification Document.

PRE-BID CLARIFICATIONS

No pre-bid meeting has been scheduled for this tender. However, the Bidders may submit

pre-bid queries to [email protected] within 7 days of RFP issuance date in the

following format:

Sr. RFP Document Reference(s) Content of RFP Points of

No. (Section and Page No.) requiring clarification(s) clarification

VMC shall not be responsible for ensuring that the Bidders’ queries have been received by it

within the stipulated time. Any requests for clarifications after the indicated date and time

may not be entertained by VMC. VMC shall endeavour to provide timely response to all

queries. However, VMC makes no representation or warranty as to the completeness or

accuracy of any response nor does it undertake to answer all the queries that have been

posed by the Bidders.

At any time prior to the last date for receipt of bids, may, for any reason, whether at its own

initiative or in response to a clarification requested by a prospective Bidder, modify the RFP

Document by a corrigendum. The Corrigendum (if any) & clarifications to the queries from all

Bidders will be posted on www.nprocure.com only. Any such corrigendum shall be deemed

to be incorporated in to this RFP. In order to provide prospective Bidders reasonable time for

taking the corrigendum into account, VMC may, at its discretion, extend the last date

for the receipt of Proposals.

The Bidders are advised to read carefully the Instructions/Condition and Qualification Criteria

contained in the tender documents.

Contractor’s Sign Executive Engineer (Mechanical)

With seal Vadodara Municipal Corporation

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

GENERAL INSTRUCTIONS

Vadodara Municipal Corporation (VMC) invites “Tender for Supply, Commissioning and

Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with Weed Cutting

arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.”

1.0 The cost of Bid document i.e. Tender fee in the form of D.D. in favour of Municipal

Commissioner, Vadodara payable at Vadodara as evidencing purchase of the

Tender Document along with qualification documents. Tender offers without tender

fees, Earnest Money Deposit (EMD) and which do not fulfil all or any of the condition

or submitted incomplete in any respect or conditional offer will be rejected. Tender

fees will not be refunded under any circumstances.

2.0 Conditional tender shall not be accepted and shall be liable for rejection.

3.0 Each Bidder shall submit only one (1) Bid, in response to this Tender Document. Any

Bidder who submits more than one Bid will be disqualified. The Bidder shall not

transfer the TENDER document to another interested party.

4.0 Bid Validity

The Bid shall remain valid for a period not less than 180 days from the date of online

price bid opening (Bid Validity Period). VMC reserves the right to reject any Bid,

which does not meet this requirement. In exceptional circumstances, prior to expiry of

the original Bid Validity Period, VMC may request Bidders to extend the Bid Validity

Period for a specified additional period. Bidders not extending the Bid Validity Period

when so requested would automatically be disqualified.

5.0 Earnest Money Deposit (EMD)

5.1 Each Bid shall be accompanied by DD for EMD

5.2 The EMD shall be in the form of a crossed demand draft/Pay Order in favour of

MUNICIPAL COMMISSIONER of Vadodara Municipal Corporation issued by

any nationalized bank or Scheduled Bank as per list mentioned in GR of

Finance Department, GR. No.: EMD/10/2018/18/DMO, Date: 16.04.2018,

payable at Vadodara.

5.3 EMD will be consider submitted while prior attempt.

5.4 The EMD of successful bidder shall be refunded after submission of security

5.5 The EMD of all the unsuccessful Bidders, except two lowest Bidders would be

returned within a period of eight (8) weeks from the date of announcement of

the successful Bidder. EMD of the second lowest Bidder would be returned

within a period of four (4) weeks from the signing of the contract with the

successful Bidder.

5.6 The EMD shall be forfeited in the following cases:

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

(a) If the Bidder withdraws it’s Bid during the interval between the Bid Due

Date and expiration of the Bid Validity Period.

(b) If the successful Bidder fails to provide the Security Deposit within the

stipulated time or any extension thereof provided by VMC.

6.1 As part of the evaluation, the Bids shall be checked for responsiveness with the

requirements of the Tender Document and only those Bids which are found to

be responsive would be further evaluated in accordance with the criteria set out

in this Tender Document.

6.2 VMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; and which does not contain the information /

documents as set out in RFP.

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Bidder does not respond promptly and diligently to requests for

supplemental information required for the evaluation of the Bid.

(d) Vadodara Municipal Corporation (VMC) reserves the right to accept or reject any

or all tenders without assigning any reason thereof and any financial implications

to VMC. VMC reserves the right to reject any Bid not submitted on time In case

the Bid is found to be responsive, the Bid would be evaluated in accordance with

the Qualification Criteria as set out in Appendix

6.3 In case the Bid is found to be inadequate, VMC may request the Bidder to

provide additional information as may be required by VMC. As part of the

evaluation of the Bid, VMC may also request the Bidder to submit clarifications.

6.4 The Financial Quotations of only those Bidders, who meet the Qualification

Criteria, would be opened.

6.5 The Bidder offering the lowest quotation as per the evaluation formula for the

tendered work would be declared as the Preferred Bidder for the same.

6.6 VMC may either choose to accept the Price Bid of the Preferred Bidder or invite

him for further negotiations.

6.7 In case there are two or more Bidders quoting the same price, VMC may in

such case call all such Bidders for sealed negotiations and select the Preferred

Bidder on the outcome of the results from the sealed negotiations. The

selection in such cases shall be at the sole discretion of VMC.

7.0 The decision of lowest rate will be on the basis of sum of rates quoted

8.0 In the event of acceptance of the Preferred Bidder with or without negotiations, VMC

shall declare the Preferred Bidder as the Successful Bidder. VMC will notify the

Successful Bidder through a Letter of Award (LoA) that its Bid has been accepted.

9.0 No Price variation clause shall be applicable.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

10.0 The technical specification/ scope of work for said work is given in Tender Doc.,

however Bidder are advise to personally visit designated locations / site in Vadodara

City, for better understanding of requirement of VMC.

The approved Bidder shall be deemed to have carefully examined the total work;

conditions, specifications, size, make and drawings, scope of work, etc. of the

goods/services to be supplied.

11.0 VMC will do necessary and required testing of material or any part of entire system, if

required, from government approved laboratory, as per instruction of Engineer in

Charge for the same and cost of the testing will be borne by the Bidder.

12.0 Entire System shall be inspected / verified by VMC/TPI agency with the specification

of VMC on successful supply, delivery, testing & commissioning and operational

capabilities of the System.

13.0 The Bidder can contact for more information and details regarding tender to the

Office of the Executive Engineer, Mechanical Department, Vadodara Municipal

Corporation, Vadodara-360209. Mobile: 098258 01942; 098258

14.0 Conditional offer will not be accepted and same will be treated as non-responsive.

HOD, VMC reserves the right to accept or reject such tenders without assigning any

reason thereof and without any financial implications to VMC.

This should also include such cases, which are in process/progress. The Bidder

should provide accurate information on any litigation history or arbitration resulting

from contracts completed or under execution by them over the last ten years.

A consistent history of awards against the Bidder may result in failure of the bid. In

case the Bidder has not provided such information and has come to the notice of the

Authority the tender will be rejected at whatsoever stage and in such case all the

losses that will arise out of this issue will be recovered from the Bidder/Contractor

and he will not have any defence for the same.

15.0 No price preference will be given to SSI units or Khadi Gramudhyog Units.

16.0 Security Deposit for supply

The successful Bidder would be required to submit Security Deposit amounting to 5%

of the supply value in the form of a crossed demand draft issued in favour of

Municipal Commissioner, Vadodara Municipal Corporation issued from any

nationalized bank or Scheduled Bank as per list mentioned in GR of Finance

Department, GR. No.: EMD/10/2018/18/DMO, Date: 16.04.2018, payable at

The Security Deposit for supply will be paid back/refunded only after one year

warrantee period without any interest.

17.0 Security Deposit for O&M

The successful Bidder would be required to submit Security Deposit amounting to 5%

of O&M value in the form of a crossed demand draft issued in favour of Municipal

Commissioner, Vadodara Municipal Corporation issued from any nationalized bank

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

or Scheduled Bank as per list mentioned in GR of Finance Department, GR. No.:

EMD/10/2018/18/DMO, Date: 16.04.2018, payable at Vadodara. Security should be

valid till Warranty Period.

The Security Deposit for O&M should be submitted at time of commencement of

O&M contract and shall be paid back/refunded only after successful completion of

entire Contract period without any interest.

18.0 Performance Security

The successful Bidder would be required to submit Performance Security amounting

to 5% of supply value in the form of a crossed demand draft issued in favour of

Municipal Commissioner, Vadodara issued from any nationalized bank or Scheduled

Bank as per list mentioned in GR of Finance Department, GR. No.:

EMD/10/2018/18/DMO, Date: 16.04.2018, payable at Vadodara. Performance

Security should be valid till warranty Period.

Irrevocable Bank Guarantee issued by a Nationalized bank or Scheduled Bank as

per list mentioned in GR of Finance Department, GR. No.: EMD/10/2018/18/DMO,

Date: 16.04.2018 located in India in format attached (refer Appendix 5) shall also be

The performance guarantee shall be returned to the Contractor after one year

warranty period.

19.0 Agreement:

The successful Bidder shall be required to enter into an agreement for due

performance of the contract. The successful Bidder shall enter in to an Agreement

with the VMC on Rs. 300/- non-judicial Stamp Paper. Any stamp duty charges shall

be to Bidder’s account.

If the Bidder fails to submit the agreement deed in the stipulated time limit, the

E.M.D. for this contract will be forfeited and the Bidder will be black listed for this

This Tender notice shall form a part of contract document.

The Bidder at the time of entering into contract shall give a guarantee against technical and

manufacturing defects in materials supplied and free replacement of defective materials at

Contractor’s Sign Executive Engineer (Mechanical)

With seal Vadodara Municipal Corporation

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

SCOPE OF WORK FOR SUPPLY

1. SUPPLY AND DELIVERY SCHEDULE

The supply and commissioning of the equipment shall be executed in two phases: 50% must

be completed within 45 days from the confirmed work order date and the remaining 50% to

be completed within 90 days from the confirmed work order date as per specification

required in the tender.

The Bidder shall intimate the department about schedule of inspection at least 20 days prior

to scheduled delivery date. After intimation for inspection the TPI will be done within 15 days.

More time taken in TPI not calculated for late delivery.

As per requirement VMC will give delivery schedule (if delivery required in staggered

manner/delay) to the successful Bidder. The price quoted as per Price Bid, will be valid for

the entire procurement period, which will be binding to the Bidder and no price variation shall

be entertained.

The specified delivery periods (45 and 90 days) are inclusive of all stages, including

fabrication, Third-Party Inspection (TPI), any rectifications required by the TPI, and the final

delivery of the equipment to the site.

Delivery location: Office of the Vehicle Pool Department, Vadodara Municipal

Corporation, Near Bhutadi Zapa, Fatehpura, Vadodara - 390006, Gujarat or at site

specified by VMC

3. INSURANCE, TRANSPORTATION, TAXES & RTO FORMALITIES:

Bidder has to quote the total price, net including of all taxes, GST & duties etc. and for

evaluation and finalization purpose, the total price will be taken in to consideration.

Transportation, Packing, Forwarding, Insurance and Registration charges if applicable are

included in the indicated price.

 The Bidder is responsible for transit and all other insurances till the completed units

are delivered at the delivery location.

 Bidder must make their own arrangements to obtain import license if necessary.

 The Bidder shall be responsible for transit insurance including third party insurance

till receipt of the units at the premises of VMC and pay for RTO approval/passing

related charge if applicable. The Bidder shall be responsible for

Registration/Approval of the vehicle if applicable as per VMC’s instruction and all the

charges shall be to Bidder’s account.

 A prototype certificate has to be produced by the manufacturer so that machine can

be registered with the local transport authority if applicable at the Bidder's cost.

(A)For the Installed entire Equipments & machine equipments –Submission of all relevant

documents like; TPI reports, comprehensive Insurance, all taxes, RTO Formalities if

applicable, etc. at Office of the Vehicle Pool Department, Vadodara Municipal Corporation,

Near Bhutadi Zapa, Fatehpura, Vadodara -

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

The Bidder shall provide coverage for all items against transits risk, Accident to acquisition,

Transport delivery up to destination and accident in trial and testing.

4. INSPECTION, TESTING & DOCUMENTATION

Equipment inspection shall be carried out by authorized representative of VMC as per the

terms specified in Tender.

The duly authorized representative of VMC or Third Party Inspection Agency shall at all

reasonable time have access to the Bidders premises and shall have the power at all

reasonable time to inspect and examine the materials and workmanship of the equipment/

machineries during manufacturing process or afterwards as may be decided.

The Bidder shall furnish complete address of premises of his office, warehouse and

workshop where inspection can be made together with name and address of the person who

is to be contacted for the purpose.

The Bidder shall make arrangement including lodging, boarding, Transportation for

inspection of the equipment by Third Party along-with VMC Official, before delivery, at

factory site as required. Inspection of the equipments will also be carried out at Vadodara at

delivery sites specified by VMC. If any discrepancy is found in the material supplied and

technical specifications approved, the same lot shall be rejected and Bidder will collect

rejected material within seven days. No claim for the rejected material shall be entertained.

All the inspection charges shall be to Bidder’s account.

An authenticated test certificate in confirmation to the specifications of the tender for which

testing at site is not possible has to be produced by the Bidder. The Bidder have to furnish

all Drawings and Certificates and Xerox copies of bills of materials those are required and

demanded by Engineer-in-charge of VMC or Third Party Inspecting Agency.

Articles not approved during inspection or testing shall be rejected and will have to be

replaced by the Bidder at his own cost within the time.

5. MODIFICATION OR VARIATION

Any modification or variation or any changes in work or technical specifications done by

VMC's Engineer-in-charge or Third Party Inspecting Agency and Bidder have to follow these

changes without any dispute and argument. (No extra cost will be given for the modifications

If VMC does not purchase or issue work for any of the tender articles, work or purchases

less than the quantity indicated in the tender form, the Bidder should not be entitled for any

compensation. The indicated quantities can be increased/decreased depending upon the

VMC requirement.

6. JURISDICTION

In the event of any dispute or difference arising out of this tender / contract, the jurisdiction of

the Court shall be Vadodara (Gujarat) only. While executing the agreement, the Bidder shall

be governed at all times by all laws, regulations etc., in force in Gujarat State.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

In the event of any problem, dispute or difference arising out of or under this contract, the

decision of the Chairman, VMC / Municipal Commissioner (VMC), Vadodara, will be final and

binding to the parties to this contract.

8. STATUTORY VARIATIONS IN TAXES & DUTIES

The price of the equipment quoted by the Bidder will be on the basis of current taxes and

levies. If there will be any statutory change in the statutory tax / levies Govt. on the finished

products that will be to the account of consignee i.e. VMC, and same will be paid by VMC on

receipt of necessary documentary evidence from the Bidder.

9. LIQUIDATED DAMAGES/PENALTY

If the Bidder fails to deliver any or all of the equipments as per the delivery schedule, VMC

deduct from the contract price as liquidated damages (Late delivery penalty) calculated

on the basis of delayed days for delayed quantum (delayed work amount) of work and

rate of calculation will be 0.5% per week of delivery price which will be recovered from

the Bidder without any reference to the Bidder. The delay shall include equipment

installation (supply, testing, transport and delivery) and commissioning within 07 days of

delivery (completion of field tests). The amount of Liquidated damages will be however

subject to the maximum of 10% of the total delivery price. Delay in excess of 180 days

from the scheduled date of delivery may be cause for termination of contract and forfeiture of

all security for performance.

The Authority reserves the right to impose financial penalty in case the work is not found up

to the mark, during the routine inspection/ during operation carried out by the VMC staff. The

decision on amount of penalty within the limit is sole discretion of the Municipal

commissioner & maximum 10% of the bill amount.

10. EXTENSION FOR DELAY-

If the supply is delayed by (1) Force Majeure,(2) Serious losses, damage by fire, (3) Strike,

Band, Curfew, lockdown, Rally, Heavy rains, Flood, Cyclone, Earthquake or Natural

Calamities occurs, (4) Electricity staggering, (5) Any other case, which is beyond the

control of contractor, then the Municipal Commissioner of VMC will decide period of delay

11. PAYMENTS DUE FROM CONTRACTOR

The VMC shall be entitled to recover costs, damages, or expenses for which under the

contract, the Contractor is liable to the VMC from any money due or becoming due to the

Contractor under the contract or Municipal Commissioner will have the liberty to recover the

amount from the Contractor.

12. The Contractor shall not assign or sub-let his contract any substantial part thereof to any

other agency without the written permission of Municipal Commissioner, VMC/ appropriate

authority of VMC.

13. All article supplied shall strictly conform to the specifications, trademark laid down in the

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

14. Any change in the constitution of the firm/association etc. shall be notified forthwith by

the Contractor in writing to the Corporation and such change shall not relieve any former

member of the firm, etc., from any liability under the Contract.

15. TRAINING OF VMC PERSONNEL

All personnel designated by VMC to be responsible for the operation and maintenance/repair

of the equipment shall be provided with practical training in the use and routine maintenance

of the equipments at Premises of VMC. The Bidder shall provide a training program of the

purchaser’s personnel immediately after the delivery of the equipment. Apart from the above

during the operation & maintenance period the manufacturer or trained staff of O&M

Contractor shall impart training to the nominated staff of VMC on an annual basis.

All costs for the Bidder’s personnel involved in the training and any incidental expenses shall

be included in the Bidder’s rate. All costs of the Purchaser’s personnel and provision of

training shall be borne by the Bidder. At least two personnel w.r.t. each vehicle/equipment

shall be trained for operating and same numbers for maintenance/repairs. According to the

requirement VMC may change these numbers, which shall be binding to Bidder.

16. CONSUMABLE, SPARES AND REPAIRING

The Bidder will provide separate comprehensive lists of:

 The list of Fast moving and maintenance spare parts along with original technical

brochures, parts catalogues and O&M Manual ( in 02 copies) and,

 The details of all standard and specialized tools and equipment required within a

one-year service period for maintenance and repairs of the supplied equipment.

 After warrantee period the successful bidder shall bind to supply all items/spares,

which may reasonably be required for repair and maintenance and also carried out

the repairing work on intimation by department for the total life span of the machine

supplied with payment credit for at least 04 month. The undertaking for the same

have to submit with bid.

 Such lists shall include the details of the recommended items like description,

manufacture’s catalogue number, unit price of each item, recommended quantity,

and total price, the estimated cost and time of delivery shall be provided separately in

the tender schedule, however, this will not be considered in bid evaluation.

17. Schedule of equipment and technical specifications:

 The Bidders shall complete the schedule(s) and technical specifications for the goods

and equipment to be supplied in their entirety so as to demonstrate their compliance

with the requirements of the bidding documents.

 The materials, equipment and services to be supplied under the contract shall be like

that use of such materials equipment and services shall not infringe or violate any

industrial property or intellectual property rights or claims of any third party.

The Bidder will submit drawings of the proposed equipments along with the Technical bid.

Successful Bidder will be required to submit detailed drawings of all the equipments. The

Bidder should also submit the brochure with details (make/technical detail) of engine on

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

which ordered equipment fabricated along with PQ Bid and also submit the details of goods

or items installed in ordered equipments.

19. SPECIFICATIONS AND STANDARDS

 The Bidder shall ensure that the goods and related services comply with the technical

specifications and other provisions of the contract.

 The goods and related services supplied under this contact shall conform to the

standards of the technical specifications, when no applicable standard is mentioned; the

standards shall be equivalent or superior to the official standard whose application is

appropriate to the country of origin of the goods and suitable to Indian (VADODARA)

weather conditions and usage.

 Wherever references are made in the contract to codes and standards in accordance

with which it shall be executed, the edition or the revised version of such codes and

standards shall be those specified in technical Specifications. During contract execution,

any changes in any such codes and standards shall be applied only after approval by the

Corporation and shall be treated in accordance with the conditions of contract.

20. PAYMENT TERMS

For Supply of equipment as per Appendix I

100% of the supply of entire equipment within 60 days of satisfactory delivery at our site.

To receive the payment, you must complete/submit the following:

RTO Registration: All the Machines should be successfully registered with the RTO if

TPI Release Note: Inspection clearance certificate from the Third-Party Inspection

Commissioning: The entire system must be commissioned and tested to ensure it is in

full working condition.

Documentation: Submission of the original Invoice along with all other necessary legal

and technical documents.

 Note: Please ensure all documents are submitted correctly. Incomplete or improper

submissions may lead to delays in the payment process.

21. RIGHT TO ACCEPT OR REJECT TENDER

The right to accept the tender will rest with the VMC. VMC however, does not bind itself to

accept the lowest tender, and reserves to itself the authority to reject any or all the tenders

received without assigning any reason whatsoever and without any financial implications to

VMC. Tenders in which any of the particulars and prescribed information are missing or

are incomplete in any respect and/or the prescribed condition is not fulfilled are liable to

be rejected. In addition to the above, the tender will also be liable to be rejected outright if -

 The bidder proposes any alterations in the works specified or in the time allowed for

carrying out the work or any condition or correction made in any code or schedule or

specifications.

 Any of the page or pages of the initialled tender submitted with the bid is/are removed or

replaced or modified.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

 All corrections, additions or pasted slips are not initialled by the Bidder.

23. TAXES AND DUTIES

The quoted price should be inclusive of all taxes and duties for supplied equipments.

Transportation, Packing, Forwarding, Transit Insu., Comprehensive Insurance, RTO related

charges if applicable, etc are included in the indicated price. However any change in the

GST, govt. statutory levies on sales will be considered at actual for which Contractor will

have to submit necessary documentary proofs as required by department.

24. WARRANTY PERIOD

Bidder shall warrant that the supply against faulty materials and workmanship for Entire

Floating Trash Skimmer & Waste Removal Machine with Weed Cutting arrangement

(Aquatic Weed Removal) Equipment for a period of 12 months from the date of

Commissioning & acceptance of the equipment by VMC. The Bidder shall correct any

defects covered by the warranty immediately on being notified by the Purchaser of the

occurrence of such defects.

Warranty for Battery, Engine & other imported equipment will be as per manufacturer’s

norms. Successful contractor would be liable for the particular said warranty.

Bidder undertakes that the Systems shall be warranted against faulty materials and

workmanship and shall confirm as per Technical Specifications specified in Tender.

Successful contractor have to arrange to attend the complaint call within 24-hours and

If supplier will fail to carry out after sales service satisfactorily, VMC have right to blacklisted

the contractor for future work of corporation.

25. FORFEITURE OF SECURITY DEPOSIT

Security deposit in full or part may be forfeited in the following cases:-

 When any terms and conditions of the contract is breached

 When Bidder fails to make complete supply, installation, commissioning and testing of

the equipments/ machineries satisfactorily. The decision of the Municipal Commissioner,

VMC in this regard shall be final nad it shall be to the contractor.

26. FORCE MAJEURE

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which the

affected party could not have prevented by Good Industry Practice or by the exercise of

reasonable skills and care for the purpose of discharging its obligations under the Contract.

The Force Majeure will tend to have material adverse effect on the performance of such

affected party.

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign

enemy, blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

The expropriation or Compulsory acquisition or seizure of the assets of the Contractor by

any Governmental Instrumentality, provided that this clause shall not apply where such Act

constitutes a remedy or sanction lawfully exercised as a result of a breach by the Contractor

of any Indian law or Indian Directive but excluding any change in law;

Act of Government;

Act of God, epidemic, lightning, earthquake, cyclone, whirlwind, flood, tempest, storm,

drought, lack of water or other unusual or extreme adverse weather or environmental

conditions, action of the elements, meteorites, fire or explosion to the extent generated from

the source external to the Contractor or his assets due to reasons other than, those caused

by negligence of the Parties, chemical or radioactive contamination or ionizing radiation.

Procedure for Calling Force Majeure: The affected party shall notify to the other party in

writing of the occurrence of the Force Majeure as soon as reasonably practicable, and in any

event within 24 hours (Twenty Four hours) after the Affected Party knew, or ought

reasonably to have known, of its occurrence and that the Force Majeure would be likely to

have a material impact on the performance of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it is

likely to have on the Affected Party’s performance of its obligations and the measures, which

the Affected Party is taking, or proposes to take, to alleviate the impact of the Force Majeure

Event and restore the performance of its obligations. When the affected Party is able to

resume performance of its obligations under this Contract, it shall promptly give the other

party written notice to that effect provided that in no event shall the suspension of

performance be of greater scope and of longer duration than is necessitated by Force

The rights and obligations of the Affected Party shall be suspended to the extent they are

affected by the Force Majeure. VMC shall not be liable to make any payments to the

contractor for it being affected on account of Force Majeure except for the charges specified

in the RFP which shall be payable only for a duration of not more than 15(Fifteen) days from

the date Force Majeure is declared.

VMC reserves the right to terminate the contract if the Force Majeure continues for more

than 15 (Fifteen) days at a stretch.

Notwithstanding the provisions of tender, the Bidder shall not be liable for forfeiture

of its performance security, liquidated damages or termination for default, if and to

the extent that, its delay in performance or other failure to perform its obligations

under the Contract is the result of an event of Force Majeure.

For purposes of this Clause, “Force Majeure” means an event beyond the control of the

Bidder and not involving the Bidder's fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

If a Force Majeure situation arises, the Bidder shall promptly notify the Purchaser in writing

of such conditions and the cause thereof. Unless otherwise directed by the Purchaser in

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

writing, the Bidder shall continue to perform its obligations under the Contract as far as is

reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

27. TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless extended by the

VMC in writing. VMC has the right to terminate the Contract by giving prior written Notice of

at least 60-days.

28. FORECLOSURE OF CONTRACT IN FULL OR IN PART

If at any time after acceptance of the tender VMC shall decide to abandon or reduce the

scope of the works for any reasons whatsoever and hence not require the whole or any parts

of the works to be carried out, he shall inform the Contractor in writing to that effect and the

Contractor shall have no claim to any payment or compensation or otherwise whatsoever, on

account of any profit or advantage which he might have derived from the execution of the

works in full but which he did not derive in consequence of the foreclosure of the whole or

part of the works.

The Contractor shall be paid at the contract rates full amount of works executed, provided

always that nothing herein contained shall be deemed to render the Contractor is liable for or

in respect of or to indemnify VMC against any compensation or damage causes by the

Excepted Risks.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Technical Specifications for Manufacture, Supply, Commissioning and Delivery of 04-

nos. Floating Trash Skimmer & Waste Removal Machine with Weed Cutting

arrangement (Aquatic Weed Removal) with Comprehensive Operation & Maintenance

for Five (5) Years.

TECHNICALSPECIFICATIONS:-

Minimum Technical requirements:

Items Minimum Requirements

Storage Capacity Min. 13 Cum or Min. 4500 Kg

Operating width Not more than 5 meter.

Machine Height above water Surface Not more than 4.5 Meter.

Compartments Minimum 3 Airtight / Watertight Compartments.

Empty draft shall not be more than 50 cm

Draft, Empty / Draft, Fully Laden whereas laden draft shall not be more than

Productivity 1600 Sqm/hr [ +/ - 15%]

Low oil & high temperature shutdown shall be

provided. Air/Water Cooled 4-cylinder diesel,

Engine Protection approx.. 60-HP

Minimum 90-Ltrs. Capable enough to operate for

Fuel Tank minimum 8 hrs. continuously without refilling.

Variable displacement & fixed gear pumps shall

be provided for low maintenance with precision

Hydraulic System controls.

Environmentally safe & marine grade.- 200-Ltrs

with temperature & level gauge and capable

enough to operate all the hydraulic operation

Hydraulic Oil & Tank without any trouble

Relief valves, low oil & clogged filter sensors

shall be provided for better working of the

hydraulic system. Located at convenient place

Hydraulic System Protection easy to maintain

Levers, gauges, warning lights & alarms shall be

Instrumentation & Controls provided.

Sun and rain canopy with good aesthetic and

Operator Cabin clear vision shall be provided.

Padded vinyl captain's chair shall be provided for

Operator Seat comfort.

All hydraulic lines / valves enclosed water proof

(corrosion resistant) & shielded for better safety

Operator Protection of operator.

Vessel Lighting Night working lights shall be provided.

Hydraulic open / close collection flares for

skimming horizontal and vertical cutter knives for

Style harvesting to be used interchangeably. Further it

shall be easy to mount or dismount the various

mechanisms with less requirement of time.

Pick up Swath, Width for Skimmer 2.3 meters minimum

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Pick up Swath, Depth for Skimmer Adjustable, 0 – 1.6 meter

Pre compressed shocks and pivoting spring

Impact Protection Suspension

Loading & Unloading Conveyor Belting 25 mm x 25 mm heavy duty stainless steel

with Flights meshes with flights across the width of conveyor.

Belting 25 mm x 25 mm heavy duty stainless

Storage Conveyor steel mesh.

Discharge Height, from water surface Approx. 1.5 meters.

Twin paddle wheels with forward and reverse

movement required for efficient propulsion

system and shall be provided at convenient

Propulsion System & Location location in the unit for quick and comfortable

operation required for efficient propulsion system

and shall be provided at convenient location in

the unit for quick and comfortable operation.

Independent forward & reverse movement of

each paddle wheel shall be required for better

Operation working and control.

Stainless steel for better protection & long life or

Hull Material higher grade/quality.

Carbon steel for better protection & long life or

Frame Material higher grade/quality.

Stainless steel throughout for better protection &

Fasteners long life or higher grade/ quality.

Abrasive sandblast, epoxy primer shall be

Preparation for entire Machine applied for longer life.

High quality polyurethane based shall be applied

to resist the corrosion & for better life of

Paint Type, above the waterline equipment.

Paint Type, below the Waterline High quality marine epoxy

Diesel fuelled internal combustion engine with compression ignition system and electronic

engine management system capable of delivering adequate power to obtain desired

performance in respect of defined acceleration levels and emission norms.

The engine should be heavy duty diesel operated and capable to power the hydraulic

systems required for various operations. It should be easy to operate and simple to maintain

and should be a high performance operations with very low noise level (dB) creating the

most environment friendly solution. Fuel tank of machine shall be see-through type and shall

give at least 12 hrs. endurance.

Engine Power and emission levels must confirm to the Central Motor Vehicle Rules (CMVR)/

/ other relevant Indian standards. In case of multiple norms, the most superior of these is to

be adopted and as applicable for the Project Area.

The Machine and its equipment shall adhere to all the existing rules and those prescribed

from time to time by pollution & environment statutory authority's standards and measures in

Vadodara Municipal Corporation’s jurisdiction.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

All controls shall be ergonomically designed and placed for easy and smooth working with

minimum fatigue to the operator. Cabin / canopy shall be with walk through access and

having excellent front visibility.

Additional Features

The equipment shall be incorporated with following systems:

- To save the fossil fuel which is the national need it is necessary that some sort of

sensors are to be provided in the hydraulic system by virtue of which oil according to

load requirement only be transmitted and used.

All exposed parts (internal & external) of the machine shall be cleaned, and painted with

suitable anti-corrosive protective point as mentioned in table above. The final painting shall

be of suitable paint of standard make and shade and having good finishes.

All metal surfaces shall be painted with anti-corrosive primer before painting with two coats

of polyurethane paint of ISI approved make. All necessary indicative labels shall be pasted

on for ease of operation.

a. All welding work must be MIG welding only & welding wire shall be of ESAB/ ADOR/

b. All angle and channels and other raw materials shall be as per Indian standard.

c. All MS material shall be of Tata/ SAIL/ Jindal/ Vishakhapatnam steel/ Essar/ Ispat as

suggested in the tender (for angle/channel if not available of above brand then it shall

be of IS/ISO approved make) only. Contractor has to submit necessary test report

and/or invoice copies.

d. Paint must be of standard brand only like Asian, Nerolac, Berger, ICI, Dulux and

All necessary finishing shall be carried out prior painting. The under Barge parts shall be

coated with anticorrosive material. Complete unit including cross and super structure

member shall be painted with superior quality antirust paint.

Both exterior and interior of tank shall be sand blasted prior to spray painting. Tank exterior

shall be spray-painted with two coats of superior quality anti-corrosive primer and two coats

of polyurethane paint of a reputed make. The colour shade shall be of customer choice. To

resist corrosion due to weak acids/sewage the tank interior shall be coated with 2-coat anti-

corrosive gray epoxy paint of reputed make. All necessary indicative labels shall be pasted

for easy operation.

Accessories and Spares

Standard tools accessories and spares supplied with the machine shall be handed over to

the Purchaser at the time of delivery of the unit.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

All standard accessories required as per the recommended servicing requirements for the

months of operations shall be provided. The manufacturer shall also provide a confirmation

to offer the spares for 12 year duration and to offer necessary support in carrying out any

major repairs required in the equipment.

The machines shall be provided with –

i. Safety cabin / canopy with walk through access and proper light.

ii. Comfortable operator seat.

iii. Front & Rear working Lights, for better visibility and smooth operation during

iv. Electric Horn.

v. Instruments for engine speed, engine hour, fuel oil level, temperature indicator

and charging current along with all audible / visual warning system for hydraulic

fluids and other working parameters.

vi. Stainless steel hydraulic cylinder rods and entire hydraulic system must be of

water proof (corrosion resistant) materials.

vii. Complete hydraulic system for all operations, load handling and propulsion

functions with variable speed control at the operator's tip.

viii. A suitable operator's platform with proper seat and having better access with

Engine controls and monitoring system with warning lights and hydraulic controls

with pressure gauge.

ix. Front conveyor with adjustable depth and flights to belts.

x. Proper railing and guards for protection and safety of staff.

xi. All fasteners must be of stainless steel materials.

xii. Marine coating following sand blast preparation includes priming and finishing

xiii. Fire extinguisher, life jackets, and life ring with rope and other safety

accessories as required.

xiv. The hydraulic system shall be of reputed make and water proof (corrosion

resistant). The hydraulic pipes, hoses, coupling should be of high quality to

withstand high pressure and water proof (corrosion resistant)

xiv. Bidder has to submit the latest test certificate/report for quoted model

confirming stability and fitness to operate in inland water zone 3 for such type

of machine along with its technical bid.

xv. Tenderer has to furnish the following details.

- Model, Engine H.P. at RATED R.P.M.

- Hydraulic system details. (Make, working details etc).

- Party has to submit the list of their authorized service centers/ dealer/ workshop

- Any other relevant technical details.

All required safety & warning control system & mechanism should be provided in built.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

A standard and recommended tool kit shall be supplied along with machine for regular

maintenance of the machine and all fittings and attachments.

Instruction Manual

Copies of each operation instructions manual, service manual and spare parts list shall be

supplied with the machine.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

SCOPE OF WORK FOR O&M

 The scope of work for Tender for Comprehensive Operation & Maintenance of Aquatic

Weed Removal Machine 04 Nos for Weed and waste Removal from various Lakes

in Vadodara City for Period of Three Years as per VMC tender conditions and

requirements as per specification and conditions mentioned in the tender document. The

contractor shall have to commence the work within 7 days from the date of issuance of

confirm work order of O & M work of machines to them by VMC and shall have to scale it up

to the expected level within 15 days. The O & M Contract will be for a period of 3-years from

the date of commencement of work.

The scope of work shall consist of full comprehensive operation and maintenance of above

equipment including all type of consumable and spares, Engine oil, Hydraulic Oil and Diesel

and shall include services as per tender terms. Contractor has to cut various floating

vegetation from various water bodies as instructed by concern officer of VMC and has to

collect, Load- unload and finally dispose of all the waste, vegetation, algae and other floating

&/or accumulated material from various lakes and other water bodies of the city (as

instructed) to designated dumpsite/s. Contractor has to unload the waste collected in the

tTrash skimmer either directly into the tractor trolley/ trucks so provided by contractor or they

have to collect such material in to closed body container provided by contractor at site for

collection in coordination with concerned department of VMC and later on same shall be

disposed off at the waste dumping site(i.e. Jambava land-fill sight) of VMC or as instructed by

VMC time to time on daily basis (by concern officer in charge /Other user department of VMC

from different sites). During the contract period all the vehicles i.e. tractor trolley/dumper/

excavator loader etc required for transportation of floating waste collected are in scope of

contractor without any extra charges and All required machineries/ vehicle (Crain, Trailers) for

shifting and transportation of aquatic weed cutter -Trash skimmer machine from one site to

other shall be arranged by Contractor, although for one shifting/transfer of machine from one

site to other site, charge equivalent to approved 08-hour shift rate will be paid by VMC. This

work shall be performed timely and efficiently on 24 x 7 basis throughout the year as per the

VMC requirement during the contract period. Further as and when required, machine shall be

shifted from one water body to another for cleaning operation of the water bodies as per

requirement of VMC/ related authority. They have to use this machine as per the instruction of

the VMC over and above in coordination - confirmation with Vehicle Pool Department.

The Contactor shall ensure that his personnel should report worksite every day at designated

time and continue working throughout the day. The contractor shall make provision for

presence of requisite manpower to perform his duty during national holidays and festivals also

so that the work is not affected at any site in the Vadodara city. The corporation for working

on holidays, national holidays and festivals will make no separate payments. The Contractor

should ensure presence of his workforce at the specified time and location. The contractor

shall be paid on pro-rata basis in steps of 01 hrs for working beyond 8 hrs and shall be paid

based on the number of shifts actually completed.

General Guidelines for operational work of contractual equipment

 Provide Services of one driver cum operator per unit, one unskilled labour per unit. He should

also provide necessary drivers & support staff for transport of equipment from one location to

another and for disposal of weed/ waste material to dumpsite. Apart from the above the

operator should provide maintenance staff, Technical back up Support of Engineer/

Technician as per requirement. The supervisory staff for carrying out the assigned work shall

also be provided as actual required onsite for ease & effective output of machine at his own

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

cost. The equipment should be manned with staff who can swim in water and can handle

emergencies. The barge should have necessary lifesaving equipment for safety in water body

should be available on the equipment at all times.

 Mobile phone shall have to be provided to each driver and to the supervisor for effective

 The Contractor shall ensure that his personnel report to works every day at designated time

and continue working throughout the day. The Contractor shall make provision for presence

of requisite manpower during national holidays and festivals if required. Payment will be done

as usual. No separate/additional payments will be made by the VMC for working on holidays,

national holidays and festivals. The Contractor should ensure presence of his workforce at the

specified time.

 The contractor shall employ all required staff including operation manager, technical experts,

skilled and unskilled labors, drivers, labor etc. required for such services.

 The contractor shall provide well-trained, disciplined, honest, and sincere workforce,

throughout the contract period and supervise their work regularly. They should not pose any

problem, nuisance to the general public

 The Contractor shall have to take valid labour license if required & any other relevant license

from statutory bodies as required for this type of contract. Necessary documents shall be

submitted by contractor.

 The contractor must verify antecedents of the employees to be provided by the contractor

before deployment. The contractor shall engage no person having criminal record or who is

not the citizen of India.

 Contractor shall pay salaries /wages etc. to his workforce adhering to the laws in force & all

liabilities and responsibilities in respect of persons engaged by him shall lie with the

 Planning of rendering the services shall be based on 8 hours operational shift. However

based on department requirement contactor has to provide machine for extra hours/shifts.

 VMC officer shall only inform the location of the water body to be cleaned. It is in the scope of

the contractor to carry out the work unsupervised.

General Guidelines for Maintenance work of contractual equipment

 Bidders must have to visit the site/machine with authorized representative of VMC and has to

check the same and before starting the O & M contract work they have to repair all the units

and put it in to good working and aesthetic condition. It shall be repaired thoroughly so that it

also looks and works properly.

 The precise and regular timely maintenance plays the key role in keeping the machines in the

operative status at all the times and as such these activities are to be shouldered by the

successful bidder as described below;

 As regards servicing routine and scheduled maintenance of the each machine, the same shall

be carried out by the successful bidder through their maintenance staff preferably on Sundays

in rotation/or as per VMC instruction.

 All running/major repairs and break down repairs of entire Machine shall be in scope of work

including all necessary spares/accessories etc required for smooth and uninterrupted

operation of machine.

 During maintenance of machine, for repairing of any parts/spares, equipments installed in

machine, necessary machinery such as extra man power, etc shall be arranged by the

successful bidder at his own cost and included in the scope of work.

 They shall arrange for all the consumables, fuels, oil and spare components at their level and

at their own cost. The tentative schedule of their preventive and schedule maintenance which

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

successful bidder will be required to carry out as per as manufacturer’s recommendations and

in consultation Workshop, VMC.

 The O & M charge should include all electrical and mechanical parts repairing and replacing

with minor spares.

 Payment of road tax, RTO passing of Equipment if applicable and insurance premium of the

equipment to cover unforeseen events like theft, accident, fire, riots, earthquake etc. in scope

 Routine maintenance and servicing of machine including replacement of filters for hydraulic

oil, engine oil etc as & when required.

 The contractor should have to attend the breakdown if any as early as possible and should

have to complete the work without unavoidable delay.

 The bidder shall have to submit carry out the general daily preventative maintenance as

recommended by OEM in addition to minor break downs as per the schedule of maintenance.

Daily preventative maintenance shall also include oiling, greasing, etc. of all movable parts.

 Contractor has to carry out washing of the machine and other mobile and stationary

infrastructure used in such waste collection work at least once a week/or as per the work

requirement. Machine shall be serviced once in a month.

 Routine consumable spares inventory shall be provided by bidder and maintain minimum

inventory to avoid any hassle in operation of machine

 The operation of machines shall be confirming to Operation manual of the machine

manufacturer. The repairs & maintenance shall be carried out, as per the practice prescribed

by manufacturer/ instructed by VMC.

 The corporation has the right to charge the contractor for any damage caused to corporation

assets and the same shall be recovered from the contractor with immediate effect. Contractor

has to keep enough spare for preventive and breakdown maintenance of all the equipments

as per the unit/equipment manufacturer’s guideline and this will be verified by the Engineers

of Vehicle Pool Department, VMC at any time for smooth and uninterrupted working of

 No extra payment will be given for maintenance work. The repairs & maintenance shall be

carried out, as per the practice prescribed by manufacturer/instructed by Department.

 The contractor shall have to maintain logbooks / shift register, Contractor has to get work

certificate from the concerned dept./officer of VMC where/ under whom machine put in use in

the machine Log diary along with satisfactory Barge maintenance certificate of Central

workshop, VMC & copy of same must be enclosed along with monthly bill VMC for payment

List of Major and Minor Maintenance

Minor Maintenance : Major Maintenance

Routine oiling and greasing of Complete Unit : Repairing/Replacement of Hydraulic Cylinders

Replacement of Battery. : Repair/Replacement of hydraulic pump

Filter cleaning and refitting : Repairing of Cylinder, tank

Oil seal and O-ring replacement of Pump : Major patching, welding and painting

Minor patching, welding and painting : Repairing of Engine, Gear box

Replacement of sensor, night lights warning : Propulsion Paddle wheels repairing

lights, levers etc.

All Water proofing sealing work : repairing or replacement of SS conveyor belts

Repairing of operator control : Repair/Replacement of Suspension

Repairing of tank, hopper etc.

Other than above repair job (for minor/major), it will be decided by vehicle pool/ Workshop

department based on the job and will be binding to contractor. Decision of VMC for major /

minor work identification will be final & binding to contractor.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

It means that all vehicles/machines have been kept up-to-date in perfect working condition to

the satisfaction of VMC by the contractor.

Any machine which goes into breakdown shall have to be repaired within the stipulated period

for major & minor repairs. Non-availability of the machine beyond this stipulated duration shall

be liable for penal damages as specified in the contract.

The quality of all consumable and spare as per manufacture recommendation shall be made

available at site/workshop all the time.

The Contractor shall maintain separate checklist register for daily, weekly, fortnightly, monthly,

quarter yearly, half yearly and yearly activities. Also during checking if any abnormalities found

it must be brought to the notice of VMC officer in charge and have to been rectified by the

The contractor shall be responsible to carry out day-to-day as well as periodic maintenance,

necessary to ensure smooth and efficient performance/running of all equipments, machinery

as per manufacturer’s specification and maintaining the record of the same. Contractor has to

keep enough spare/stand by units for preventive and breakdown maintenance of all the

equipments as per the unit/equipment manufacturer’s guideline..

At the end of O & M contract period, Contractor has to hand over the machines in satisfactory

working conditions acceptable to In charge Engineer VMC or his authorized representative.

Otherwise penalty will be imposed by CLIENT at the discretion of Executive Engineer

(Mechanical) & shall be binding to the contractor.

 In case of Accident or death of Employer’s of Contractor or third party, CLIENT will not be

responsible in any manner / Manners.

 In case of damage of machines due to Accident, CLIENT will not be responsible.

 The contractor shall be required to take comprehensive/Third party insurance for all the

machines during the contract period. It will be the responsibility of the operator to have

insurance coverage of their operating staff. They are requested to note that there will not be

any reimbursement in this regard by CLIENT. As regards any mishap / accident happened on

the road or at site, the operator will have to shoulder the complete responsibility of the same,

right from registration of Police complaint, lodging / follow up of the insurance claim and

facing the court trials etc. It shall be the responsibility of operator to set right the machine

without raising any extra bills / claim against the same for reimbursing the same from

CLIENT. However, they shall be liable to receive all the payments received by CLIENT

against the settlement of insurance claims from the Insurance Institutions. CLIENT authorities

shall give the full cooperation to the operator by signing the requisite documents necessary

for raising the insurance claim upto settlement of the same.

Tools and Tackles

 The successful Bidder shall provide all the required tools and tackles for the operation

maintenance of the equipment. During contract period, it will be verified by In charge

SAFETY PROVISIONS

 Contractor shall comply with all safety rules and regulations and all inter disciplinary

measures as followed by the VMC.

 The contractor shall at his own expenses arrange for the safety precautions as required by

the CLIENT/necessary for such services, in respect of all labour directly or indirectly

employed for performance of the works and shall provide all facilities in connection therewith.

In case the contractor fails to provide such facilities, the CLIENT shall be entitled to do so and

recover the costs thereof from the contractor.

 Contractor has to provide necessary security and safety provision at their own for machines

during the contract period at the work &/or parking place etc provided to them.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

 Each machine shall be provided with fire extinguisher, first aid kit, life saving rubber floating

ring along with other necessary tool-tackles and accessories (All these necessary safety tools

are in contractor scope)

General Conditions

 All Central/State Government/Semi-Government/Local Body’s Rules and Regulations

pertaining to this contract shall be strictly followed and observed by the contractor without any

extra cost to the VMC.

 Successful bidder will have to follow all the provisions of Labor laws, P.F. Act, E.S.I. Act,

Minimum Wages Act, etc & Miscellaneous Provisions Act & other Industrial & Labour Laws

with latest amendments related to this Operation & Maintenance Work & will have to inform

accordingly to the Department. Contractor will not be given any relaxation regarding these

 The Contractor shall not reassign the work under the contract to any other party without prior

written approval of the CLIENT

 Due to strike by the contractor’s employees, the operation and maintenance of machines

must not be affected and the property of VMC should not be damaged. In such case any

dispute/discrepancy occurs, the decision of Chairman, VMC will be final and will be binding to

the contractor. Also if any expense is required to be made on this account by VMC, it will be

deducted from Contractor’s bill/SD.

 All these works shall be done as per standard practices and by following MSW rule, labour,

factory, electrical, GPCB, and all other old and new law and order, Indian standards etc. as

applied by Local, State and Central Govt. of India.

 In case the successful bidder fails to deliver the services as stipulated in the tender, the

MUNICIPAL COMMISSIONER reserves right to get it done from alternate sources at risk,

cost and responsibility of successful bidder.

 As far as parking arrangement of the machines are concerned, the parking place shall be

made available by the CLIENT.

 The security Deposit will be paid back only after One year of the date of completion of entire

Contract period without any interest.

Contract Price & Payment

 For O & M Contract Price will be as per the price bid and will be inclusive of all expenses

necessary for the continuance of O & M services under the contract. The scope of work and

the price includes providing necessary manpower for carrying out the operation of the

machines including disposal of accumulated waste/silt to the designated sanitary landfill site

through mechanical transport. During the contract period all the vehicles i.e. tractor

trolley/dumper/ excavator loader etc required for transportation of floating waste collected are

in scope of contractor without any extra charges and All required machineries/ vehicle (Crain,

trailers) for shifting and transportation of aquatic weed cutter -Trash skimmer machine from

one site to other shall be arranged by Contractor, although for one shifting/transfer of machine

from one site to other site, charge equivalent to approved 08-hour shift rate will be paid by

 Rates quoted by Contractor shall be exclusive of GST but inclusive of other taxes/duties etc.

and payments to RTA, Labour Authorities, Local and Municipal Authorities, Semi Govt., or

any charges, deposits, dues, taxes, fuel, oil, lubricants, levies, toll taxes, insurance(if any)

etc., connected with the service.

 In Tender usual payment terms are 30 to 45 days after submission of monthly bills. The

equipment shall be operated on single shift basis of 08 hours/day if machine would be

operated for more than shift hours than for the extra hours, additional payment will be done at

the proportionate rate of approved rate accordingly. CLIENT decision & rate calculation in

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

such event/s will be final & binding to all. CLIENT will pay the bill of actual shift/day to the

contractor on the submission of satisfactory performance certificate from users department of

the CLIENT within 30 to 45 days. If machine is under repair or no requirement that particular

day VMC will not pay the bill.

 The O & M Contract Price shall be fixed during entire contract period. Only diesel price (Fuel

Price) variation and taxation changes during the contract period will be considered. No other

increase will be given during the entire contract period.

 The Contractor is bound to perform Comprehensive Operation & maintenance of more

aquatic wed cutter machine of VMC beyond said 02 Nos of machine under this O & M

contract at a short notice of few days at same rate and condition.

Price Adjustment

 Change in Fuel Price will be given to the contractor for each particular month after the actual

start of O & M contract work. The base rate of fuel considered for calculation will be the rate

applicable on the last date of online submission of bid. Fuel cost increase or decrease will be

particular month have to been submitted by contractor along with monthly bill) will be taken in

to account for calculating change in Operational contract price. No change will be given for

maintenance contract price during entire contract period. New O & M cost will be calculated

 New Rate for Fuel Cost = Rate of fuel part x

Service Levels & Benchmarking/ Penalty for unmaintained of service level

 The bidder / contractor shall keep the machines in perfect working condition to the satisfaction

 The penalty will be deducted from the monthly bill of the contractor.

 Penalty shall be imposed on the contractor for delay in work or for non-maintenance of

 Further in above circumstances CLIENT will be at liberty to use vehicles by an alternate

arrangement and during such circumstances if any damage occurs to the machine/s, same

also must be set right by the contractor for which no extra payment / claim will be reimbursed

to the contractor by CLIENT. This shall be binding on the contractor

 The contractor shall be liable for penalty as mentioned in the penalty table.

Sr. No. Type of default Penalty to be impost

1 If contractor fails to carry out the work etc. as Rs. 1000/- for each such event.

per the scope of work

2 In case the contractor fails to paint the machines Rs.10000/- per machine per month till

(if original color found damaged) the same are painted.

3 The machines shall be exclusively used for VMC Rs. 5000/- for first such incidence and

work only. Any deviation from this shall attract then after Rs. 25000/- for such

penalty. (in absence of VMC instruction) incidence.

4 If the labour is not found on the work (either at Rs. 1000/- per such incidence

any site or at their control office) during the

prescribed working hours

5 If the Machine body work is found damaged and Rs. 10000/- per week till it is repaired

not repaired & paint within stipulated time period

6 If the minor and major repairing work is not RS. 10000/- per week

carried out as per stipulated time given in tender

7 Not keeping valid driving license while machine Rs. 500/- for each such event.

is working conditions.

Not reported on time by the operator or Not start Rs.2500 for every 01 hours.

8 the cleaning work of the water body with the

machine OR left the site by operator/stop the

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

allotted work before time without intimation

9 Not reported for whole shift /day i.e., not carried Rs.20000 per day

out work for whole day without appropriate

 The contractor shall be responsible for keeping up-to-date record of documents including day

to day work of all the vehicles put in use as per requirements of VMC. The contractor shall

maintain and update logbook, in which details of operational parameters are recorded in

every shift and at regular interval or as decided mutually.

 If it is observed that the Contractor carrying out the work fail to comply with instructions given

by the authorities during execution of work thrice, the work will be terminated and will be

carried out at the risk and cost of the contract & penal action will be taken against them. This

decision will not be subject to arbitration.

 The VMC has the right to charge the contractor for any damage caused to VMC assets and

the same shall be recovered from the contractor with immediate effect.

 The Contractor will ensure that the waste materials stored in the close containers' vehicles

are not dumped/emptied at any place other than the one specified by the CLIEN. Disposal of

waste in any other area will be termed as Deficiency of Service and CLIENT reserves the

rights to charge penalty as well as terminate the Contract for Deficiency of Service.

 The corporation has the right to charge the contractor for any damage caused to corporation

assets and the same shall be recovered from the contractor with immediate effect. It is

unlawful for the contractor to dump or dispose of solid waste garbage or recyclables upon any

street, alley, or other publicly owned property unless expressly authorized by the corporation

for special collection programs.

 Contractor has to submit daily/weekly/monthly report of their work to the respective VMC

 VMC reserves the rights to terminate the Contract for Deficiency of Service.

Contractor has to paint all the barge and installed equipments at least once during whole contract

period as and when required or instructed by CLIENT officials and the water immerged part/potion of

the machine has to be coated with anti-corrosive Sandblasted marine epoxy primer followed by epoxy

based finish coat paint of reputed make during contract period.

CONTRACT PERIOD

The contractor shall have to commence the work after commissioning of the equipment. O & M work

order will be given by VMC separately. The O & M Contract will be for a period of 3-years from the

date of starting of work. The contract period can be extended for a further period of 02 (two) Years by

the Municipal Commissioner on the same terms and conditions mutually agreed upon in writing.

Cost of O & M work will be calculated on the basis of total 3600 no. of 08 hours shifts for 04 Nos

Equipments for 3 Years.

Accordingly work order will be issued but actual no of shift during contract may be decreased or

increased and same will be bound to the contractor. As per the requirement & demand of the users

department, contractor will have to provide machine for O & M shift i.e. daily call basis. If do not so,

then penalty will be impose. If there is no requirement of the machinery by any department of VMC,

that particular day’s penalty with not be applicable.

The shift of one machine is for 8-hours/day (i.e. 300-shift/year/machine). However, if required

machine shall work for maximum 3-shift per day i.e. having more than 1-shift (additional shift) shall be

limited to 100-nos shift/machine/year for that additional shift VMC will pay the approved rate

AGREEMENT WITH MANUFACTURER FOR TECHNICAL BACKUP.

Tenderer shall have proper tie-up agreement with the manufacturer/authorized dealer/

agent/distributor duly registered in India for the entire contract period, clearly stating that the

manufacturer/authorized dealer/agent/distributor will supply the spare parts, provide technical support

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

and services and with backup guarantee of the manufacturer/authorized dealer/ agent/distributor to

VMC during the entire contract period.

The VMC reserves the right to carry out inspection, as and when required without intimating the

contractor, of the various locations where work is in progress. Any shortcoming found during

inspection will be intimated to the contractor or his supervisor orally or in written which shall have to

be attended immediately by the contractor or his supervisor. The penalties imposed on the contractor

from time to time, shall be recovered from the Monthly Bill or adjusted against the security deposit.

The corporation reserves the right to treat continuous shortcomings as “Deficiency of Service” and

terminate the Contract after giving two months’ notice.

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which the affected

party could not have prevented by Good Industry Practice or by the exercise of reasonable skills and

care for the purpose of discharging its obligations under the Contract. The Force Majeure will tend to

have material adverse effect on the performance of such affected party.

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign enemy,

blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or sabotage

The expropriation or Compulsory acquisition or seizure of the assets of The Contractor by any

Governmental Instrumentality, provided that this clause shall not apply where such Act constitutes a

remedy or sanction lawfully exercised as a result of a breach by the Contractor of any Indian law or

Indian Directive but excluding any change in law.

Act of God epidemic, pandemic, lightning, earthquake, cyclone, whirlwind, flood, tempest, storm,

drought, lack of water or other unusual or extreme adverse weather or environmental conditions,

action of the elements, meteorites, fire or explosion to the extent generated from the source external

to the Contractor or his assets due to reasons other than, those caused by negligence of the Parties,

chemical or radioactive contamination or ionizing radiation.

Procedure for Calling Force Majeure: The affected party shall notify to the other party in writing of the

occurrence of the Force Majeure as soon as reasonably practicable, and in any event within 24 hours

(Twenty Four hours) after the Affected Party knew, or ought reasonably to have known, of its

occurrence and that the Force Majeure would be likely to have a material impact on the performance

of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it is likely to

have on the Affected Party’s performance of its obligations and the measures, which the Affected

Party is taking, or proposes to take, to alleviate the impact of the Force Majeure Event and restore the

performance of its obligations. When the affected Party is able to resume performance of its

obligations under this Contract, it shall promptly give the other party written notice to that effect

provided that in no event shall the suspension of performance be of greater scope and of longer

duration than is necessitated by Force Majeure.

The rights and obligations of the Affected Party shall be suspended to the extent they are affected by

the Force Majeure. VMC shall not be liable to make any payments to the contractor for it being

affected on account of Force Majeure.

VMC reserves the right to terminate the contract if the Force Majeure continues for more than

(Fifteen) days at a stretch.

TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless extended by the

corporation in writing.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Right of the Vadodara Municipal Corporation to Determine/ Terminate Contract If work is found

unsatisfactory by Vadodara Municipal Corporation (VMC), VMC shall terminate the contract after

giving notice period of 60 days and in this case decision of competent authority and debarring /

blacklisting the agency shall be binding to the contractor.

Either Party can terminate the Contract by giving prior written Notice of at least 60 days. However

reason shall be justified and in relation to the tender terms.

i) In case the successful bidder fails to deliver the services as stipulated in the tender, the

Commissioner reserves right to get it done from alternate sources at risk, cost and

responsibility of successful bidder.

ii) If it is observed that the Contractor carrying out the work fail to comply with instructions

given by the authorities at the Dy. Municipal Commissioners / Municipal Commissioner’s

level during execution of work thrice, the work will be terminated and will be carried out at

the risk and cost of the contract & penal action will be taken against them. This decision will

not be arbitral at all.

iii) The above condition will be in addition to the relevant condition in General Conditions of

Contract regarding cancellation of full or part of the work, finality of the decision of the

disputes, differences or claims raised by the contractors relating to any matter arising out of

The successful Contractor shall have to enter in to an Agreement with Vadodara Municipal

Corporation. This is subject to the jurisdiction of the competent court of Vadodara only.

Contractor’s Sign Executive Engineer (Mechanical)

With seal Vadodara Municipal Corporation

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

The details of the Equipments with capacities, to be procured are set out in the following

SN Tools and Equipments

1 Supply, Commissioning and Delivery of Floating Trash Skimmer & 04-nos

Waste Removal Machine with Weed Cutting arrangement (Aquatic

Quoted price should be inclusive of all taxes and duties like GST, To

& Fro, Transportation charges, Transits Insurance, entry taxes,

other applicable levies, comprehensive insurance, RTO related

charges if applicable and F.O.R. at Vadodara Municipal Corporation,

2 COMPRIHENSIVE OPERATION AND MAINTENANCE FOR 3- 3600-Shifts

YEARS OF 4-NOS MACHINE

Quoted price for O & M Expenses of Aquatic Weed Removal

Machines including Manpower, Equipment maintenance (including

workshop if any), Diesel, Lubricants, Consumables, spares, all taxes

(except GST), other applicable levies, third party insurance,

Employee Personal & Mediclaim, Equipment insurance,

communication, light & power, storage rentals, washing & cleaning

costs, and 300-numbers of shift operations/yr. per machine for

years (each shift of 8 hrs. per day) at the instructions of officials of

Note: The actual number of units for supply and No of shift may vary and will be at the sole

discretion of VMC. An annual 5% escalation of the initial shift rate will be applied each year.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Qualification and Eligibility Criteria

Online e-tenders invited for Tender for Supply, Commissioning and Delivery of

04-nos. Floating Trash Skimmer & Waste Removal Machine with Weed

Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as

per VMC tender conditions and requirements from reputed qualified

manufacturers who meet the criteria as prescribed in this section.

The tenderer shall include the following information and documents with their

Eligibility Criteria

A. Eligibility to submit bids is confined to duly registered business entities, including

companies, partnerships, and sole proprietorships. Furthermore, bidders must be the

Original Equipment Manufacturer (OEM) of the Aquatic Weed Harvester or Floating

Trash Skimmer Machine; bids from intermediaries or non-manufacturers will not be

Bidder must have valid GST registration,

Bidder must have valid Provident Find registration certificate.

Bidder must have valid Employee State insurance (ESC) registration.

Bidder must have valid Professional tax registration certificate.

Bidder must be registered with Directorate of Industries

Bidder must have ISO 9001 (Quality), ISO 14001 (Environment),3834 (Welding) and

ISO 45001 (OHSAS) certifications for their production facility

Financial Criteria

A. The Bidder should submit a Bank Solvency Certificate of Nationalized Bank/Schedule

Bank/Bank as per VMC circular amounting to not less than 25% of total tender value.

The solvency Certificate issued shall not be more than twelve months old.

B. The Average Annual financial turnover of the tenderer during the last 3 financial

years (2022-23,2023-24,2024-25) ending 31/03/2025 should be at least 30% of total

tender value. Separate Chartered Accountant’s certificate shall be attached along

(A) Experience criteria For Supply scope

The Manufacturer / OEM of the proposed Floating Trash Skimmer & Waste Removal

Machine with Weed Cutting Arrangement (Aquatic Weed Removal) offered against this

tender must have successfully supplied a minimum of 04 (four) similar machines

supplied to Municipal Corporation / State / Central Government / ULB’s / authorized

dealers (Deployed equipment in Gov. Dept) / service providers (Deployed equipment

in Govt. Dept) in india during the last seven financial years (ending on 31.03.2025).

The bidder shall submit all necessary documentary evidence along with the bid to

establish compliance with the above qualification criteria.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Similar machine means Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) cleaning equipment.

(B) Experience criteria for Operation and maintenance scope

The Manufacturer / OEM of the proposed Floating Trash Skimmer & Waste Removal

Machine with Weed Cutting Arrangement (Aquatic Weed Removal) offered against this

tender must have Operation & Maintenance (O&M) experience and have completed

similar work of at least two machines for three (03) continuous years for Municipal

Corporation/ State/ Central Govt. / ULBs in India during the last seven financial years

(ending on 31.03.2025). The bidder shall submit all necessary documentary evidence

along with the bid to establish compliance with the above qualification criteria.

Similar work means work related to having experience of carrying out comprehensive

Operation & Maintenance work of Floating Trash Skimmer & Waste Removal Machine

with Weed Cutting arrangement (Aquatic Weed Removal) cleaning equipment.

The Bidder shall furnish a satisfactory performance / Commissioning certificate from

Government or semi-government or Municipal Corporation/ State/ Central Govt./ or ULB or

PSU in India with self-attested copies of orders received from those clients. The certificate

shall be issued by the authority not be low the rank of Executive Engineer or General

Manager. In absence of such Completion certificate, experience shall not be considered of

The OEM back up letter in favour of VMC, confirming bid number for back up and after sales

service support for a minimum period of ten years.

The manufacturer of the Machine should certify that the machine offered shall meet all the

technical parameters as specified in the tender and submit the detailed technical

specification and documents mentioned in the below list. For technically Evaluation only

consider on line submitted documents.

The Bidder should submit the documents mentioned in the below list. For technically

Evaluation only consider online submitted documents.

1 Demand Draft for Tender fee and EMD

2 Details of Organization set up

3 Technical staff Details

4 Registration Certificate of Firm /Company, or Factory license

5 Registration Certificate of Directorate of Industries

6 Copy of performance certificate for supplied equipment and O&M work

7 Bank Solvency Certificate

8 Copy of PAN Card/ GST Registration

9 Copy of Registration under ISO 9001 (Quality),

10 Copy of ISO 14001 (Environment),

11 Copy of 3834 (Welding) and ISO 45001 (OHSAS)

12 Copy of PF Registration

13 Last three year turn over certificate (CA certified copy 22-23, 23-24,24-25)

14 Last three year IT return acknowledgement copy only (22-23,23-24,24-25)

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

15 Not Black Listed in any Semi. Govt. / Govt. certificate

(Declaration On Rs, 300 stamp paper) as per annexure-1

16 Attested Copy of the power of attorney or signatory authority to sign the contract on

behalf of the company

17 A technical and general specification of equipment’s being offered on letterhead and

Technical presentation in support of the Technical Bid with all credentials and salient

features of the equipment. OEM Back up letters.

18 Filled up Data Sheet as per Appendix 6 meeting the technical requirements

19 Signed copy of the RFP

The successful Bidder shall have to duly sign all the sheets of the Tender Document

issued by the VMC in original or downloaded from the website.

B. Disqualification

Even though the Applicants meet the above criteria, they are subject to be

disqualified if Applicant or any of its constituent partners have: - Made misleading

or false representation in the forms, statements, and attachments submitted; or -

Been debarred or terminated or blacklisted by Central Govt. organization / State

Govt. organization / VMC / Any Municipal Corporation / ULBs as on tender

publishing date

In case of a proprietary firm, partnership, private ltd, limited firms the following are

the disqualification in case of failure to disclose information by partners or the

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by

Central govt. organization / State Govt. organization / ULB / Any Municipal

Corporation / VMC or any other Agency of Government of India or any of the State

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

1. The experience as sub-contractor shall not be considered.

2. Soft copy of PQ document & price bid should be sent/fill on (n) procure

website only. Scanned document online uploaded on (n) Procure website only

be considered for evaluation.

3. Hard copy of PQ documents would be kept for the verification purpose.

4. VMC will not be open price bid of disqualified tenderer in PQ criteria.

Contractor’s Sign with seal Executive Engineer (Mechanical)

Mechanical Department

Vadodara Municipal Corporation

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

VADODARA MUNICIPAL CORPORATION

ACCOUNTS DEPARTMENT

PARTY MASTER FORM

Party ID: ID Date:

Agency/Company Name:

Present Address:

Permanent Address:

Company Type: Company/Firm/Proprietor/HUF/Others

Body Type: Government/Non-Government

PF Registration No:

MICR No: IFSC Code:

Bank Name: Branch

(SB/CC/FD/OD/Current)

Signature Signature

Stamp of the Stamp of the

Department Party

Contractor’s Sign Executive Engineer (Mechanical)

With seal Vadodara Municipal Corporation

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

(On the Letterhead of the Company)

The Executive Engineer (Mechanical)

Khanderao Market Building

Rajmahal Road, Vadodara – 390

Sub: Financial Quotation for the Supply, Commissioning and Delivery of 04-nos. Floating

Trash Skimmer & Waste Removal Machine with Weed Cutting arrangement (Aquatic Weed

Removal) with 3-year Comp. O & M as per VMC tender conditions and requirements.

We, hereby, having reviewed and fully understood all the terms and conditions of this Tender

Document, submit our financial quote for the Supply, Commissioning and Comprehensive

Operation & Maintenance of following tools/equipment/machineries/vehicles for your

evaluation. The price quoted includes packing, forwarding charges, insurance, taxes

(including CGST & SGST), levies, duties and all other applicable taxes etc. Delivery will be

made at Vadodara; Gujarat at site specified by VMC and will be as per schedule specified in

Appendix 1 of the Installation Document.

Not with standing any qualifications or conditions, whether implied or otherwise, contained in

our bid we hereby represent and confirm that our bid is qualified and unconditional in all

respects and we agree to the terms of this Document.

The online quoted prices are fixed and firm and are inclusive of taxes (including CGST &

SGST), levies, duties and all other applicable taxes. Packing, Forwarding, Insurance

charges are included in the indicated price. However, the applicable GST on O&M services

shall be charged extra at actual as per statute.

Yours faithfully,

For and on behalf of (Name of Bidder)

Duly signed by the Authorised Signatory of the Bidder

(Name, Title and Address of the Authorised Signatory)

Contractor’s Sign Executive Engineer (Mechanical)

With seal Vadodara Municipal Corporation

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Performance Security

(Performa of Bank Guarantee)1

THIS DEED OF GUARANTEE executed on this the ___________________day of

_________________________________ (Name of the Bank) having its Registered office at

_________________________________________________ hereinafter referred to as “the

Guarantor” which expression shall unless it be repugnant to the subject or context thereof

include successors and assigns;

VMC, represented by The Municipal Commissioner, Vadodara and having its office at

Khanderao Market Building, Vadodara – 390 001, hereinafter referred to as “VMC/ Owner/

Purchaser”, which expression shall, unless repugnant to the context or meaning thereof

include its administrators, successors or assigns.

A. By the Contract Agreement (“the Contract Agreement”) being entered into between VMC

and ______________________2, a company incorporated under the Companies Act,

1956, having its registered office at ____________________, (“the Contractor”), the

Contractor has been granted the Contract for Supply, Commissioning and Delivery of

of 04-nos. Floating Trash Skimmer & Waste Removal Machine with Weed Cutting

arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements”, VMC (hereinafter referred to as “the Installation”).

B. In terms of the Contract Agreement, the Contractor is required to furnish to VMC, an

unconditional and irrevocable bank guarantee for an amount of Rs…………………

(Rupees…………..only) as security for due and punctual performance/discharge of its

obligations under the Contract Agreement, relating to final delivery of uniform by the

C. At the request of the Contractor, the Guarantor has agreed to provide bank guarantee,

being these presents guaranteeing the due and punctual performance/discharge by the

Contractor of its obligations relating to the Project.

NOW THEREFORE THIS DEED WITNESSED AS FOLLOWS:

1. Capitalised terms used herein but not defined shall have the meaning assigned to

them respectively in the Contract Agreement.

2. The Guarantor hereby irrevocably guarantees the due and punctual performance by

M/s.__________________ (hereinafter called “the Contractor”) of all its obligations

relating to the Installation and in connection with final delivery by the Contractor in

accordance with the Contract Agreement.

To be issued by a Nationalized bank in India only.

In case of Consortium both the members would be included as Parties to the Agreement and collectively

referred to as “Contractor/ Consortium” as the context may require.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

3. The Guarantor shall, without demur, pay to VMC sums not exceeding in aggregate

Rs…………………….- (Rupees………….only), within five (5) calendar days of receipt

of a written demand therefore from VMC stating that the Company has failed to meet

its obligations under the Contract Agreement. The Guarantor shall not go into the

veracity of any breach or failure on the part of the Contractor or validity of demand so

made by VMC and shall pay the amount specified in the demand notwithstanding any

direction to the contrary given or any dispute whatsoever raised by the Contractor or

any other Person. The Guarantor’s obligations hereunder shall subsist until all such

demands are duly met and discharged in accordance with the provisions hereof.

4. In order to give effect to this Guarantee, VMC shall be entitled to treat the Guarantor

as the principal debtor. The obligations of the Guarantor shall not be affected by any

variations in the terms and conditions of the Contract Agreement or other documents

or by the extension of time for performance granted to the Contractor or

postponement/non exercise/ delayed exercise of any of its rights by VMC or any

indulgence shown by VMC to the Contractor and the Guarantor shall not be relieved

from its obligations under this Guarantee on account of any such variation, extension,

postponement, non-exercise, delayed exercise of any of its rights by VMC or any

indulgence shown by VMC, provided nothing contained herein shall enlarge the

Guarantor’s obligation hereunder.

5. This Guarantee shall be irrevocable and shall remain in full force and effect until

______3unless discharged/ released earlier by VMC in accordance with the

provisions of the Contract Agreement. The Guarantor’s liability in aggregate is limited

to a sum of Rs……………. (Rupees ………… only).

6. This Guarantee shall not be affected by any change in the constitution or winding up

of the Contractor/the Guarantor or any absorption, merger or amalgamation of the

Contractor/ the Guarantor with any other Person.

7. The Guarantor has power to issue this guarantee and discharge the obligations

contemplated herein, and the undersigned is duly authorised to execute this

Guarantee pursuant to the power granted under ______________.

IN WITNESS WHEREOF THE GUARANTOR HAS SET ITS HANDS HEREUNTO ON THE

DAY, MONTH AND YEAR FIRST HEREINABOVE WRITTEN

SIGNED AND DELIVERED

By the hand of Shri _______________________

Its __________________and authorised official.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Technical Data Sheet

Description To be provided by Bidder of offered

Storage Capacity

Operating width

Machine Height above water Surface

Draft, Empty / Draft, Fully Laden

Engine Protection

Hydraulic System

Hydraulic Oil & Tank

Hydraulic System Protection

Instrumentation & Controls

Operator Protection

Vessel Lighting

Pick up Swath, Width for Skimmer

Pick up Swath, Depth for Skimmer

Impact Protection

Loading & Unloading Conveyor Belting

Storage Conveyor

Discharge Height, from water surface

Propulsion System & Location

Preparation for entire Machine

Paint Type, above the waterline

Paint Type, below the Waterline

 Bidders are required to fill in technical data sheet properly with all the details asked for and

also confirm compliance and or point out deviations, if any.

 Bidders are required to attach/submit back-up guarantee certificates for all imported

components from their principal manufacturers

Successful bidder will have to submit relevant import documents viz. bill of lading/custom

clearance certificates, etc. for the imported components fitted/used in the machine with respect to

their model/serial numbers as asked for in the technical data sheet.

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Pre-Qualification Criteria To Be Filled In By Tenderer

Performa for list of works of similar nature already completed by the Tenderer during

No. Name of work Cost on Number & Client name Year of Supply

and place completion Capacity of and

Equipment Address

Note: Bidder shall give performance/completion certificate from client. In absent of such

Completion certificate, experience shall not be considered for evaluation. If completion

Certificate covers “Similar work with other work” then bidders shall have to submit Copies of

final bill indicating similar work or certificate of amount indicating “Similar work” from relevant

Signature of the Contractor with seal

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

Technical BID check List.

No. Documents Submitted Online Submitted Hard

1 Demand Draft for Tender fee and EMD

2 Details of Organization set up

3 Technical staff Details

4 Registration Certificate of Firm /Company, or Factory

5 Registration Certificate of Directorate of Industries

6 Copy of performance certificate for supplied equipment

7 Bank Solvency Certificate

8 Copy of PAN Card/ GST Registration

9 Copy of Registration under ISO 9001 (Quality),

10 Copy of ISO 14001 (Environment),

11 Copy of 3834 (Welding) and ISO 45001 (OHSAS)

12 Copy of PF Registration

13 Last three year turn over certificate (CA certified copy 22-

14 Last three year IT return acknowledgement copy only (22-

15 Not Black Listed in any Semi. Govt. / Govt. certificate

(Declaration On Rs, 300 stamp paper) as per annexure-1

16 Attested Copy of the power of attorney or signatory

authority to sign the contract on behalf of the company

17 A technical and general specification of equipment’s

being offered on letterhead and Technical presentation in

support of the Technical Bid with all credentials and

salient features of the equipment. OEM Back up letters.

18 Filled up Data Sheet as per Appendix 6 meeting the

technical requirements

19 Signed copy of the RFP

The successful Bidder shall have to duly sign all the

sheets of the Tender Document issued by the VMC in

original or downloaded from the website.

Bidders are required to submit an indexed list of all documents, clearly cross-referenced with

page numbers, alongwith their bid.

Signature of the Contractor with seal

Supply, Commissioning and Delivery of 04-nos. Floating Trash Skimmer & Waste Removal Machine with

Weed Cutting arrangement (Aquatic Weed Removal) with 3-year Comp. O & M as per VMC tender

conditions and requirements.

AFFIDAVITS * Rs. 300 Stamp:

DECLARATION OF THE CONTRACTOR:

1.0 I, the undersigned, do hereby certify that all the statements made in the required attachments are

true and correct. I also understand that in case of wrongful/false information, corporation is entitled to

take any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm

M/s_____________________________________________________ nor any of its constituent partners,

directors etc have abandoned any work in India nor any contract awarded to us for such works has been

rescinded or debarred / blacklisted by Central govt. organization / State Govt. organization / ULB / Any

Municipal Corporation / VMC or any other Agency of Government of India or any of the State Government.

3.0 I under sign assured that, no criminal proceeding is pending in any court of law in India against any of

the directors, partners or a proprietor of our firm

4.0 The undersigned understands and agrees that further qualifying information may be requested, and

agrees to furnish any such information at the request of the VMC.

5.0 All my/our employee supplied under this contract with VMC have not any right to demand for

permanent job in VMC based on this contract. All contractual employees cannot go for strike for the same

demand or any advantages as permanent employee anyway

6.0 The VMC and its authorized representatives are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection with this

application and to seek clarification from our bankers and clients regarding any financial and technical

aspects. This Affidavit will also serve as authorization to any individual or authorized representative of any

institution referred to in the supporting information, to provide such information deemed necessary and

requested by you to verify statements and information provided in the Tender or with regard to the

resources, experience and competence of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the local

conditions regarding scope of work, all service or labour on which I / We have based my / our rates for this

tender. The specifications and Terms of tender on this work have been carefully studied and understood

before submitting bid.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp Paper of Rs.300 and

duly notarized.