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Tender Value
₹16.2 L
EMD Value
₹16,150
Closing Date
24 Apr 2026, 6:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
CHIEF OFFICER DHANDHUKA NAGARPALIKA, DHANDHUKA
Providing Suppling and Fixing of Road Sign Board at Various location at Dhandhuka Nagarpalika area ,Dhandhuka
295469
02-2026
Open
Civil - All
Ahmedabad
11 documents required · 11 mandatory
₹900
Dhandhuka nagarpalika
₹16,150
8 Apr 2026
8 Apr 2026
8 Apr 2026
24 Apr 2026
8 Apr 2026
Date of Opening Of Technical Bid On Date :27/04/2026 at 11.00 am ( if possible)
Date of Opening Of Price Bid On Date :27/04/2026 at 12.00 (if possible)
Through E–Tendering Process Only
DHANDHUKA NAGARPALIKA,
02 DETAIL OF TENDER NIVIDA
Signature of contractor Signature of the Consultant Signature of chief officer
CHIEF OFFICER , NAGARPALIKA, DHANDHUKA.
Providing Suppling and Fixing of Sign Bordat Various location at Dhandhuka Nagarpalika area ,Dhandhuka
(A) Details of Tender Item:
Sr. Name of Work Estimated EMD Tender Time Limit of
No. Tender (1% of fee Work
Value (Rs.) Estimated In Rs.
1 Providing Suppling and Fixing of 1615489/- 16150/- 900/- 6 (Months)
Sine Bored at Various location at
Dhandhuka Nagarpalika area
(B) Schedule for e-tendering is fixed as under:
Last Date Downloading of tender Up to date 24/04/2026 Till 16:00 hrs.
Pre-bid conference, venue & date N.A
On line submission of Qualification bid Technical Bid
with Technical bid & Price bid
Submission Of EMD, Tender Fee Up to Date: 26/04/2026 (UP TO 3:00 PM ONLY).
&supporting Document about eligibility At the office of chief officer
in hard copy. DHANDHUKA Nagar Palika by RPAD/speed post only in
sealedcover. Duly super scribed with name of work &
Date of Opening Of Price Bid On Date 27/04/2026 and 12.00 pm (if possible)
Date of commencement of work Within 15 days(if possible) from the issuance of work order
Security Deposit 5 % of Estimated cost.
5% of estimated cost shall be paid in the form of FDR (3 Years)
Defects liability period 1 years from the date of completion of work.
EPF/PF Account information & list Contractor shall be submitted EPF/PF Account number,
employer certificate and necessary document at the time of sumitting the
hard copy of tender documents.
C Tenderer shall submit their offer i.e. technical bid as well as price bid in Electronic format on above
mentioned website.
D Submission of Tender Fees, Bid Security and other valid Documents
Tender Fee inform of DD and Bid Security i.e. EMD in the form of FDR in favor of " Chief Officer
DhandhukaNagar Palika " from any Nationalized / Scheduled Bank and shall be valid up to 120 Days. FDR
issuedafter the last date of submission of tender will not be considered as valid or accepted in any case
Signature of contractor Signature of the Consultant Signature of chief officer
Hard Copy Submission Up to Date: 26/04/2026. at the office of chief officer Dhandhuka Nagar Palika by
speed post/RPAD/courier only in sealed cover Duly super scribed with name of work & tender Notice
No. Pre Qualification of Contractor Will be Done on the Basis of Hard Copy Document and Same will be
verified On line.
Submission at Dhandhuka Nagar Palika Up to Date:26/04/2026 (UP TO 3:30 PM ONLY) Hard Copy
Document Check list ofthis tender with tender document. (Check list are including with this tender
E Submission of Hard Copy Document at Dhandhuka Nagar Palika
A Valid Registration Certificate of Government Approved Contractor.
B Bank Solvency Certificate not less than 20% of estimated amount
C Register of Firms (Individual/Partnership)
D Partnership Deed (if applicable)
C ESIC Registration
F Tender Fee (DD )in in favor of " Chief Officer Dhandhuka Nagar Palika”
G EMD (FDR) in favor of " Chief Officer Dhandhuka Nagar Palika”
H Turn Over certificate 30% of Estimated Amount in Average of Last Three Year.
Contractor shall be submitted EPF/PF Account number,certificate and necessary document at the
time of sumitting the hard copy of tender documents.
Contractor should Have an Experience of Work completion (Form 3A) of Similar Work *of
government or semi government in last three year as under:
( 1 ) one work 80% of estimated Amount OR
( 2 ) two work 50% of estimated AmountOR
( 3 ) three work 30% of estimated Amount (*Any other work experience certificate submitted by the
contractor will not be accepted.)
K Available Machinery in Company with Machinery Photo
L Technical Muni.Enginineers C.V With Certificate.
Contractor Daily Working :
Contractor Have to Maintain Daily Work Register (Cube , Steel , Cement , Work Progress) As
per Road & Building Dept. Format
Contractor Must Shall Be Submitted Daily Work Photos send Via Whatsapp
(Chief Officer , Municipal Enginineer , ConsultanatEnginineer)
F Opening of Tender:
After evaluation of Tech. Bid, price bid of only those bidders would be opened online who are
found to be eligible.
Further details/clarification if any required will be available From Chief Officer Dhandhuka Nagar
Palika, station road, Dhandhuka. Dist: Dhandhuka Phone no: 02713-222339
G General instructions:
1 The fees for on line tender document will not be refunded under any circumstances.
2 EMD in the form specified in tender document shall only be accepted
Tenders without valid Tender document, fees, Earnest Money Deposit (EMD) and which do
not fulfill all or any of the condition or submitted incomplete in any respect will be rejected.
4 Conditional tender shall not be accepted
5 This tender notice shall form a part of tender document
The tenderers are advised to read carefully the "Instruction for Tenderer" and "Eligibility
Criteria" contained in the tender documents.
7 The Internet site address for E-Tender is http://Nagar Palika. nprocure.com and that of
Signature of contractor Signature of the Consultant Signature of chief officer
corporate web site is www.nprocure.com
The Nagar Palika reserves the rights to reject any or all tenders without assigning any reason
Before the deadline for submission of bids, the Employer may modify the bidding documents
by Issuing corrigendum.
Note:- Cement shall be supplied by Gujarat civil Supply corporation as per
Nagarpalika’s recommendation.
Signature of contractor Signature of the Consultant Signature of chief officer
Signature of contractor Signature of the Consultant Signature of chief officer
03 - APPENDIX TO BID DETAILS
Name of Scheme :UDP-88, 2025-26
District : Dhandhuka.
Name of Work : Providing Suppling and Fixing of Sine Bored at Various location at Dhandhuka
Nagarpalika area ,Dhandhuka
Tender Fee : Rs.900
Amount put to Tender : Rs.
Earnest Money : Rs.
Time limit for Completion : 06 Months From the date of work order
Brief Description of Project:
The Project is planned to provide road facility for the benefit of population living in and arounddhandhukain various
area at dhandhuka town for dhandhukanagarpalika, dhandhuka, Ahmedabad.
Signature of contractor Signature of the Consultant Signature of chief officer
Brief Description of works:
The main scope of works/service to be provided to the contractor under this bid will be as under
Name & address of Executing Authority:
Municipal Enginineer
Dhandhuka Nagar Palika
Dhandhuka, Dist : Ahmedabad
Name & address of Next higher Authority:
Dhandhuka Nagar Palika
Dhandhuka, Dist : Ahmedabad
Dhandhuka Nagar
PalikaDhandhuka
Dist :Ahmedabad
Signature of contractor Signature of the Consultant Signature of chief officer
Signature of contractor Signature of the Consultant Signature of chief officer
4-NOTICE INVITING TENDERS
SCHEME : UDP-88 2025-26
1. Tender is invited on behalf of dhandhuka Nagar Palika. The estimated cost of work is
Rs.1615489/- this estimate however, is given as a rough guide.
2. The work is required to be completed within 6(SIX) months (as per the terms of thecontract
3. The contractors whose names are on the approved list of contractors of Gujarat State R & B Dept. /
W.R.D. in ‘B’ Class & above will be permitted to tender. Not more than one tendershall be submitted
by a contractor or by neither a firm of contractors nor two or moreconcerns in which an individual is
interested as a proprietor and / or a partner. If they do so,all such tenders shall be liable to be
4. Bid Document can be downloaded & submitted in Electronic Format on Online website:
www.nprocure.com Date up to:
5. Copies of other drawings and documents pertaining to tender and signed for the purpose
ofidentification by the Accepting Officer or his accredited representative will be open forinspection
for tenderer at the following offices during working hours.
1. Chief Officer ,Dhandhuka Nagar Palika,Dhandhuka.
6. Tenderers are advised to visit the site sufficiently in advance of the date fixed for submissionof the
tender. A tenderer shall be deemed to have full knowledge of all the relevantdocuments samples,
site etc; whether he inspects them or not.
7. Submission of a tender by tenderer implies that he has read this notice and all other
contractdocuments and has made himself aware of the scope and specification of the work to
bedone and of conditions and local conditions and other factors bearing on the execution ofthe
8. The bidder should quote his bid premium or rebate at the end of Schedule-B. If he do notwish to
quote premium or rebate, he should indicate “at par” in the blank space preceding“% above / below”
in Schedule-B. Thereafter he should work out and indicate the offeredbid amount both in words and
figures in Schedule-B.
9. All rates shall be quoted on E-Tendering System.
10. The tender for the works shall not be witnessed by a contractor or a contractor who himself /
themselves has/have tendered or who may and has/have tendered for the same works. Failure to
Signature of contractor Signature of the Consultant Signature of chief officer
observe this condition shall render the tender of the contractor tendering, as well as of those
witnessing the tender, liable to rejection.
11. The offered bid will be opened at 11.00 hours on date /02/2025 in the presence of bidders who
may choose to remain present in the office of the Bid opening Authority Specified in Bid documents.
12. A Tenderer shall submit the tender who satisfies each and every condition laid down in this notice
and tender documents, failing which the tender will be liable to be rejected.
13. Dhandhuka Nagar Palika does not bind itself to accept the lowest or any tender or to give
anyreasons for the decision taken.
14. This notice of tender shall form part of the contract documents
Dhandhuka Nagar Palika,
Signature of contractor Signature of the Consultant Signature of chief officer
Signature of contractor Signature of the Consultant Signature of chief officer
05 PERSTEG RATE TENDER AND CONTRACT FOR WORKS
1. Competency of Tenderer – No contract will be awarded except to responsible bidders capable of performing
the class of works contemplated. Before the award of the contract, any bidder may be required to show that he
has the necessary facilities, experience, ability and financial resources to perform the work in satisfactory manner
within the time stipulated. Contractor may be required to furnish the department with the statement of their
experience and their financial status.
2. Tenderer will be deemed to have inspected the site and have satisfied to the nature of allworks, all existing
roads, water-way and other means of communication and access to and from the site and work and the building
that may be required for temporary purpose in connection with the construction, completion and maintenance of
the works and mustmake his own enquiries as to work, yard sites and depot, and dumps and as to acquisition of
such additional sites and areas as may be necessary for temporary purpose for construction, completing and
maintaining the works.
2.1 (i) The Bids shall be offered in Electronic format only on online websitewww.nprocure.com till the date and
time shown on Page
(ii) Payment of Tender Fee, Earnest Money Deposit in form of Demand Draft and FDRrespectively, shall be
submitted in electronic format through online (by scanning) whileuploading the bid. This submission shall mean
that EMD & tender fee are received forpurpose of opening the bid. Accordingly offer of bidder whose EMD &
tender fees isreceived electronically. However for the purpose of realization of D.D. bidder shall send theD.D. in
original through RPAD/Speed post only so as to reach to Chief Officer Dhandhuka Nagar Palika, Dhandhuka Within
Mentioned dates from the last date of uploading.
3 .Payment:- The tenderer must understand clearly that the rates quoted are for completedworks and include all
costs of labour, scaffolding plant, supervision, service works, power,royalties and octroi etc. , and to include all
extras to cover the cost of night work if andwhen required and no claim for additional payment beyond the
price/rates quoted will beentertained and the tenderer will not be entitled subsequently to make any claim on
the ground of misrepresentation or on the ground that he was supplied with information given by any
person(whether the member is the employee public works department or not). Any failure on his part to obtain
all necessary information for the purpose of making his tender and filling the several prices and rates there in
shall not relieve him from any risks or liabilities arising out of or consequent upon the submission of the tender .
4. Tender forms – Every ‘blank’ in the form of the tender and in the schedule must be filled up by the
tenderer and must return the document sent herewith.
5. Erasures – Persons tendering are informed that no erasures or alterations by them in the tax of the
document sent herewith would be allowed and any such erasures or alterations will be disregarded. If there is,
any error in his writing, no overwriting should be done, the wrong word or a figure, should be struck our and the
correct one written above or near it in unambiguous way. Each correction should be initialed.
Contractors to please read this carefully:
(A) The percentage in Schedule ‘B’ must be givenin figures. Amount thus worked out must also be entered in
column and must be struck outwhichever is not applicable by the tenderer.
(B) If the tender is taken in favor of the company, a power of attorney in favor of the personwho may have signed
the tender for the company must accompany the tender.
Signature of contractor Signature of the Consultant Signature of chief officer
(C) Solvency certificate of a Bank or a Revenue officer of an amount not less than 20% of the tender cost plus
the amount of works on hand still to be executed will have to be produced by the contractor
(D) The contractor shall pay Earnest money in the form of ‘Cash’ or Demand Draft in favour of Owner.
Earnest money will not be accepted inform of cheque, Bank Guarantee.
3. The Contractor shall have to furnish PAN No. and I.T.ward under which he is assessed.
4. Copies of certificate of previous experience, if any, must accompany the tender.
5. Declaration showing all works on hand with the Contractor and the value of works that
remains to be executed in each case must accompany the tender
6. In addition to the above, the tender will also be liable to be rejected outright if.
(i) The bidder proposes any alteration in the work specified or in the time allowed forcarrying out
the work or any condition or correction made in any code or mode of Schedule-B or Specifications.
Conditional tender will be out right rejected.
Signature of the Contractor Chief Officer
Dhandhuka Nagar Palika
Signature of contractor Signature of the Consultant Signature of chief officer
Signature of contractor Signature of the Consultant Signature of chief officer
6- DECLARATION FORM
(i) I/We hereby declare that I/We have visited the site and fully acquainted myself/ourselves with thelocal
situations regarding materials, labour and other factors pertaining to the work before submitting this
(ii) I /We hereby declare that I/We have carefully studied the conditions of contract detail ofnivida,
specifications and other documents of this work and agree for execute the sameaccordingly.
Signature of the Contractor Chief Officer
Dhandhuka Nagar Palika
Signature of contractor Signature of the Consultant Signature of chief officer
Signature of contractor Signature of the Consultant Signature of chief officer
7- GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF
1. All works proposed to be executed by the contractor shall be notified in a form of invitationto tender
pasted on a board hung up in the office of the Chief Officer Dhandhuka Nagar Palika and signed by the Chief
Officer Dhandhuka Nagar Palika.
This form will state work to be carried out as well as the date of submitting and openingtenders and the time
allowed for carrying out the work, also the amount of earnest moneyto be deposited with the tender and the
amount of the security deposit to be paid by thesuccessful tenderer and percentage, if any, to be deducted
from bill. It will also statewhether a refund of quarry fees, royalties, octroi dues and ground rents will be not
granted.Copies of the specifications, designs and drawing and estimated rates, and any otherdocuments,
required in connection with work which shall be signed by the Chief OfficerDhandhukaNagar Palika for the
purpose of identification shall also be open for inspection byContractor at the office of the Chief Officer
Dhandhuka Nagar Palika during office hours.
Where the works are proposed to be executed according to the specificationsrecommended by a contractor
and approved by a competent authority on behalf of theDhandhuka Nagar Palika, such specifications with
designs and drawing shall form part of theaccepted tender.
2. In the event of tender being submitted by a firm. It must be signed separated by each partner thereof
in event of the absence of any partner it will be signed on his behalf by person holding a power of attorney
authorizing him to do so. Details of partner will be furnished in Annexure-I along with the copy of partnership
3. Receipt for payments made on account of any work, when executed by a firm, shall also be signed by all the
partners except where the Contractors are described in their tender as a firm which case receipt shall be
signed in the name of the firm by one of the partners or some other person having authority to give
effectual receipt for the firm.
4. Any person who submits a tender shall fill up to the usual printed form including the column total according
to estimated quantities stating at what rate he is willing to undertake each items of the work. Tender which
proposes any alterations in the works specified in the said form of invitation to tender or in the time allowed
for carrying out the work or which contain any other condition of any sort will be liable to rejection. No single
tender shall include more than one work but contractors who wish to tender for two or more works shall
submit a separate tender, for each, tender shall have the name and the number of the work (to which they
refer) written outside the envelope..
5. At the time of tender opening only authorized representatives will be allowed to remain present. No other
contractors will be allowed. Incase, there is no tenderer or their representative present, Owner will open
tender. Tender opening officer will complete tender opening procedures and tender E.M.D. deposit will be
handed over to concern officer.
6. The officer without giving any clarification or reasons. Competent to dispose off the tenders shall have the
right of rejecting all or the tenders.
7. No receipt for any payments alleged to have been made by a Contractor in regard to any matter relating to
this tender or the contract shall be valid and binding on Owner unless it is signed by the Owner.
Signature of contractor Signature of the Consultant Signature of chief officer
8. The memorandum of the work to be tendered for and schedule of materials to be supplied by Owner and
there rates shall be filled and completed by the Owner of before the tenders form is issued. If a form issued
to intending tender has not been so filled in and completed, he shall request the said officer to have it done
before he completes and delivers his tender.
9. All works shall be measured net by standard measure and according to the rules and customs of the Public
Works Owner without reference to any local custom.
10. Under no circumstances shall any Contractor be entitles to claim enhanced rate for any items in this
11. All corrections and addition or pasted slips should be initialed.
12. The measurements of works will be taken according to the usual method in use in the Public Work Owner
and no proposals to adopt alternative methods will be accepted. Owner’s decision as to what is the usual
method in use in the Public Work Owner will be final.
13. The Insurance Company’s bond will not be accepted against the security deposit.
14. The contractor shall have to attach to his tender Income Tax Clearance Certificate of last five years to be
obtained from the Income Tax Officer.
15. The contractor will have to construct a shed for storing controlled and valuable materials issued to him
under schedule ‘A’ of the agreement at work-site having double locking arrangement. The materials will then
be taken for use in the presence of the Owner’s Representative, no materials will be allowed to removed
from the site of work.
16. No foreign exchange will be released by the Owner for the purpose of plant and machinery required for
the execution of the work contracted for.
17. Controlled materials (Exentiality Certificate): (i) As regard controlled materials the Owner will help to
arrange for the permit as far as possible and help the Contractor in securing the same. All incidental charges
met with in procuring these materials shall be born by the Contractor himself. Though the Owner will help to
arrange for the permit as far as possible and help the Contractor in obtaining the materials, it shall not accept
any responsibility for any loss or damage on account of on delay caused to the Contractor while obtaining
18. The tender for the work shall remain open for a period (180*) day from the stipulated date of receiving of
the tenders for this works and that the tendered shall not be not allowed to withdraw or modify the offer
onhis own after handing over the tender to postal authorities for dispatch if any tenderer withdraws or
makesany modifications or additions in the terms and conditions of his tender not acceptable to the Owner
thenOwner shall without prejudice to any right remedy. Be at liberty to forfeit in full the said earnest
moneyabsolutely.
19. The contractor shall employ such labour that shall produce a valid certificate of having been vaccinated
against small pox within a period of last three years.
20. (1) If the members of Labour Co-operative Societies do not work themselves and obtain commission
bysubletting the work, as a whole or by dividing work in grope and give work to piece workers, the
verypurpose of the Scheme would be defected. Therefore the Labour Co-operative Societies will not
subletthe work and the member’s labours areas of the society will execute the work.
Signature of contractor Signature of the Consultant Signature of chief officer
(2) In case where the works required to be carried out by the labours other than the members of the Labours
Co-operative societies with the man-days more than 25%, prior permission of the Owner will be necessary.
(3) The labour Co-operative societies shall have to allow the officers of the Co-operative Owner toexamine for
audit purpose the muster rolls as and when required.
(4) Labour Co-operative societies shall have to submit a quarterly return sating the monthly attendance ofman-
days on the muster rolls of member labourers on each work to the District Registrar as well as toOwner.
(5) If the labour Co-operative Society is found violating the terms and conditions mentioned above theLabour
Co-operative society will be liable for the cancellation of work contract and or registration asdecided by the
21. Immediately after issue of the work order for the works of Roads, Bridges and Buildings, the contractor shall
display the board showing brief details of the specifications on the site of work as approved by Owner.
22. The contractor for use of his labourers, staff or for any other purpose will not occupy the building structure
under the contract. In case of breach of this condition market rent will be recovered for the
unauthorizedoccupied. The contractor will be fully responsible for damage, injury, death occurs in this case.
23. Tender Shall fill up Annexure 4, 5 based on this information, decision will be taken, weather contractor
cancomplete the work in stipulated time limit, weather rates offered is lowest and according to requirements
ornotetc.However Owner may ask the contractor for further justification and based on that final decision will
24. Owner may decide not to give work to lowest bidder. Owner is free to allocate work to the agency otherthen
lowest one and also work can be split up and can be given to more then one contractor. In all cases Owner’s
decision will be final and shall be acceptable to all the bidders. Owner thereof will give no reason. Owner will
not accept any claim made by bidder on these matters.
Signature of contractor Signature of the Consultant Signature of chief officer
Signature of contractor Signature of the Consultant Signature of chief officer
08 TERMS & CONDITIONS OF CONTRACT
CLAUSE 1: Security deposit:-
10% of Estimated cost.
5% of estimated cost shall be paid in the form of FDR (3 Years) immediately after the acceptance of tender
andremaining 5% of Security Deposit & 1 % Material Testing+ 1% TPI shall be deducted from R.A. Bill. The
contractor shall have to pay Security deposit 5% of estimated amount within the period of ten days from the
date of receipt of acceptance letter. If the Security deposit is not paid within the specified time, work order
shall not be issued till the issue about delay is finally decided by the competent authority. The 50% amount of
security deposit shall be released afterthe expiry of defects liability period.
CLAUSE 2: Liquidated damages for delay:-
( i ) If the Contractor fails to complete the work under contract by the stipulated date, he shall pay liquidated
damages of at the rate of 0.1* percentage of the contract value per day from the date of delaying the said
work up to the date of completion and handing over to the Dhandhuka Nagarpalika.
( ii ) However also if the contractor fails to complete any part of the work as designed in Schedule ‘ c ‘ by the
time indicated against such part, he shall pay Liquidated damages per day from the date of delaying the said
part of the work up to the date of completion of the said designated part at the rates shown in the said
schedule of the contract value of such part for such failure till the designated part is completed.
*AS corrected vide B & C D GR No. TNC – 1091 – 1B – 10 / (11) – C, dated 29-6-92.
( iii ) The aggregate maximum of liquidated damages payable under clause No.2 shall not exceed0.10
Percentage of contract value per day and shall be subject to the maximum amount of 10 % ofthe estimated
amount put to tender.
( iv ) Delays requiring payment of ten percentage liquidated damages of the amount put to tenderfor
performance shall be sufficient causes for termination of contract and for forfeiture of securitydeposit
including amount of performance bond in respect of works estimated to cost more than Rs.15 lacs, and
Performance and registration of the contractor shall also be kept in abeyance forthree years from the date as
fixed in all cases. (See Schedule (C) on Page No
CLAUSE 3 : Default by Contractor :
If the Contractor shall neglect or fail to proceed with the work with due diligence or if he violatesany of the
provision of the Contract, the Chief Officer Dhandhuka Nagar Palika shall give the Contractora notice,
identifying deficiencies in performance and demanding corrective action. Such notice shallclearly state that it
is given under the provision of this clause. After service of such notice, thecontractor shall not remove any
plant, equipment and material from the site. The Dhandhuka Nagar Palika shall have a lien on all such plant,
equipment and material from the date of such notice tillthey said deficiencies have been corrected as
mentioned in the said notice.
If the contractor fails to take satisfactory corrective action within ten days after receipt of suchnotice, the
Muni.Enginineer-in-charge on behalf of Dhandhuka Nagar Palika shall terminate the contractin whole. In case
the entire contract is terminated, the amount of security deposit andperformance bond if any together with
the value of the work done but not paid for, shall standforfeited to the Dhandhuka Nagar Palika. The plants,
equipment and materials, held under this clauseshall then be at the disposal of the Dhandhuka Nagar Palika to
recover the amount equivalent to theliquidated damages and registration of the contractor shall be kept in
abeyance for three yearsfrom the date as fixed in all such cases.
The Chief Officer Dhandhuka Nagar Palika if necessary shall direct that a part or the whole of suchplant,
equipment and material be removed from the site within a stipulated period. If the Contractor fails to do so,
the Muni.Enginineer-in-Charge shall cause them or any part of them to be sold holding the net proceeds of
Signature of contractor Signature of the Consultant Signature of chief officer
such sale to the credit of the Contractor. After settlement of accounts, the lien by the Dhandhuka Nagar Palika
of the contractor’s remaining plant equipment and balances of materials shall be released.
Termination of the contract in whole shall be an adequate authority for the Muni.Enginineer-inchargeto
demand discharge of the obligations from the guarantors of the security for theperformance.
If the progress of any particular portion of the work under Contract is unsatisfactory, the
TheChiefOfficerDhandhuka Nagar Palika shall, notwithstanding that the general progress of the work
issatisfactory, in accordance with Clause 2 be entitled to take necessary action under Clause 3 aftergiving the
Contractor ten day’s notice in writing and the contractor shall have no claim whatsoeverfor any compensation
for any loss caused to him due to such action.
(Clause 1,2,3 and 4 are substituted vide GR NO. TNC –1091/IB-10/(11)-C , dated 15-10-91 &
modified by GR dated 29-10-91 &G.R.No. TNC-1088/IB/18/(13)-C dated 31-8-94 and No.
CLAUSE 5: Extension of time limit:
If the contractor shall desire an extension of the time for completion of the work on the ground ofhis having
been unavoidably hindered in its execution or any other ground he shall apply in writingto the
Muni.Enginineer-in-charge before the expiration of the period stipulated in the tender orbefore the expiration
of 30 days from the date on which he was hindered whichever is earlier andtheMuni.Enginineer-in-charge
may, if in his opinion, believe that there are reasonable grounds forgranting an extension, grant such extension
as he thinks necessary or proper. The decision of The Chief Officer Dhandhuka Nagar Palika in this matter shall
As soon as the work is completed the contractor shall give a notice of such completion to theMuni.Enginineer-
in-charge and on receipt of such notice the Muni.Enginineer-in-charge shallinspect the work and if he is
satisfied that the work is completed in all respect than:-
(i) For all works costing up to Rs.50 lacs (amount put to tender) the final measurements shall berecorded within
45 days from the date of physical completion of the work and the final bill shall beprepared within 45 days
from the date of recording final measurement. The completion certificateshall be issued within one month
from the date of final measurement subject to the contractorfulfilling his obligation as provided in the contract
and subject to the work being complete in allrespects.
(ii) In respect of works costing more than Rs.50 lacs (amount put on tender), the finalmeasurements shall be
recorded within 75 days from the date of physical completion of the workand the final bill shall be prepared
within 75 days from the date of recording final measurementssubject to the contractor fulfilling his
obligations as provided in the contract and subject to thework being complete in all respects.
When separate period of completion have been specified for items or groups of items, the
Muni.Enginineer-in-charge shall issue separate completion certificate for such items or groups ofitems.
No certificate of completion shall be issued nor shall the work be considered to be complete till thecontractor
shall have removed from the premises, on which the work has been executed, allscaffolding, sheds and surplus
materials, except such as are required for rectification of defects;rubbish and all huts and sanitary
arrangements required for his workmen on the site in connectionwith the execution of the work, as shall have
Signature of contractor Signature of the Consultant Signature of chief officer
been erected by the contractor for the workmen andcleared all dirt from all parts of building(s) in, upon or
around which the work has been executed orof which he may have possession for the purpose of the
execution thereof and cleared floors,gutters and drains, cased doors and sashes, oiled locks and fastenings
labeled keys clearly andhanded them over to the Muni.Enginineer-in-charge or his representative and made
the wholepremises fit for immediate occupation or use to the satisfaction of the Muni.Enginineer-in-charge .if
the contractor shall fail to comply with any of the requirements of these conditions as aforesaid,on or before
the date of completion of the works, the Muni.Enginineer-in-charge may , at theexpenses of the contractor,
fulfill such requirements and dispose of the scaffolding, or surplusmaterials and rubbish etc. as he thinks fit
and the contractor shall have no claim in respect of anysuch scaffolding or surplus materials except for any
sum actually released by the sale thereof lessthe Cost of fulfilling the requirements and any other amount that
may be due from the contractor.If the expenses of fulfilling such requirements are more than the amount
realized such disposal asaforesaid the contractor shall forthwith, on demand, pay such excess. The
Muni.Enginineer-inchargeshall also have the rightsto adjust the amount of excess against any amounts that
may beayable to the contractor.
No payment shall be made for any work, estimated to cost less than rupees one thousand till afterthe whole of
the said work shall have been completed and a certificate of completion given. But inthe case of works
estimated to cost more than rupees one thousand, the contractor shall onsubmitting a monthly bill therefore,
be entitled to receive payment proportionate to the part of thework then approved and passed by the
Muni.Enginineer-in-charge, whose certificate of suchapproval and passing of the sum so payable shall be final
and conclusive against the contractor., Allsuch intermediate payments shall be regarded as payments by way
of advance against the finalpayments only and not as payments for work actually done and completed and
shall not precludetheMuni.Enginineer-in-charge from requiring bad, unsound, imperfect or unskilled work to
beremoved and taken away and reconstructed or re-erected, nor shall any such payment beconsidered as an
admission of the due performance of the contractor or any part therefore in anyrespect or the accruing of any
claims, nor shall it conclude, determine, or affect in any way thepower of the Muni.Enginineer-in-charge as to
the final settlement and adjustment of the accountsor otherwise or in any other way vary or effect the
contract. The final bill shall be submitted by thecontractor within one month of the completion of the work,
otherwise the Muni.Enginineer-inchargescertificate of the measurements and of the total amount payable for
otherwise the Muni.Enginineer-inchargescertificate of the measurements and of the total amount payable for
the work shall be finaland binding on all parties.
The rates for items of works shall be valid only when the items concerned is accepted as havingbeen competed
fully in accordance with the sanctioned specifications. In cases where the items ofwork are accepted as not so
completed, the Muni.Enginineer-in-charge may make payment onaccount of such items at such reduced rates
as he may consider reasonable in preparation of finalor on account bill.
CLAUSE 9 Bills to be submitted monthly:
A bill shall be submitted by the contractor each month on or before the date fixed by theMuni.Enginineer-in-
charge for all works executed in the previous month and Muni.Enginineer-inchargeshall take or cause to be
taken the requisite measurements for the purpose of having thesame verified and the claim, so far as it is
admissible, shall be adjusted, if possible, within ten daysfrom the presentation of the bill. If the contractor
does not submit the bill within the time fixed asaforesaid, the Muni.Enginineer-in-charge may depute a
subordinate to measure up the said work inthe presence of the contractor or his duly authorized agent whose
countersignature to themeasurement list shall be sufficient warrant and the Muni.Enginineer-in-charge may
prepare a billfrom such list which shall be binding on the contractor in all respects.
Signature of contractor Signature of the Consultant Signature of chief officer
The contractor shall submit all the bills on the printed forms to be had on application at the officeof the
Muni.Enginineer-in-charge. The charges to be made in the bills shall always be entered at therates specified in
the agreement or at the partly reduced rates subject to the approval by theMuni.Enginineer-in-charge in the
case of items not completed/executed as per agreements or inthe case of any extra work ordered in
pursuance of these conditions and not mentioned orprovided for in the tender, at the rate here in after
provided for such work.
(1) The contractor shall execute the whole and every part of the work in the most substantial andworkman-like
manner and both as regards materials and in other respects in strict accordance withspecifications.
The contractor shall also confirm exactly, fully and faithfully to the design, drawings andinstructions in writing
for the work signed by the Muni.Enginineer-in-charge. The design and thedrawings shall be lodged in the office
of the site Muni.Enginineer-in-charge to which the contractorshall be entitled to have access for the purpose
of inspection at such office during office hours.Where the instructions referred to above are not contained in
separate letters addressed to thecontractor the same shall be recorded in the work-order book, which shall be
maintained and kepton the site of the work. The contractor shall be required to sign such entire in the work-
order bookin token of having noted the instructions. However, if the contractor fails to sign the work-
orderbook for any reason whatsoever, the entry of the instructions in the work-order book shall bedeemed to
be the due notice to him of the said instructions. The work-order book shall be open forinspections to the
contractor on the site of the work during office hours.
(2) The contractor will be entitled to receive one copy of the accepted tender along with the workorder free of
cost and will also be entitled to receive three sets of contract and working drawingsaccording to the progress
of work as and when needed, free of cost.
(3) The several documents forming the contract are essential parts of the contract andrequirements occurring
in one are binding as through occurring in all. They are intended to bemutually explanatory and
complimentary and to describe and provide for a complete work.In the event of any discrepancy in the several
documents forming the contract or in any onedocument, the following order of precedence should apply.
(a) Dimension and quantities :(i) Drawings (ii) Schedule-B of the Tender form (iii) specification.On drawings,
figures dimensions, unless obviously incorrect, will be followed in preference toscaled dimensions.
(b) Description: (I) Schedule-B of the Tender form :- (ii) Drawings (iii) Specifications.In the case of effective
description or ambiguity, the Muni.Enginineer-in-charge is entitled to issuefurther instructions directing in
what manner the work is to be carried out. The contractor cannottake any advantage of any apparent error or
omission in drawings or specifications and theMuni.Enginineer-in-charge shall be entitled to make corrections
and interpretations as necessary tofulfill the plans and specifications.
The Muni.Enginineer-in-charge shall have power to make any alterations in or addition to theoriginal
specifications, drawings, designs and instructions that may appear to him to be necessaryor advisable during
the progress of the work and the contractor shall be bound to carry out thework in accordance with any
instructions in this connection which may be given to him in writingsigned by the Muni.Enginineer-in-charge
and such alternation shall not invalidate the contract andadditional work which the contractor may be
directed to do in the manner above specified as partof the work shall be carried out by the contractor on the
Signature of contractor Signature of the Consultant Signature of chief officer
same conditions in all respects on whichhe agreed to do the main work and at the same rate as out by the
contractor on the sameconditions in all respects on which he agreed to do the main work and at the same rate
as arespecified in the tender for the main work.
13.1 Except that when the quantity of any item exceeds the quantity as in the tender by morethan 30% the
contractor will be paid for the quantity in excess of 30 % at the rate entered in theS.O.R. of the year during
which the excess in quantity is first executed and for the materialsconsumed in excess quantity the rate for the
materials to be charged would be the basic rate takeninto account for fixing the rate for the S.O.R. above
instead of the rate stipulated in schedule – A.
13.2. If the additional or altered work includes any class of work for which no rate is specified inthis contract,
then such class of work shall be carried out.
(i) At the rate derived from the item within the contract which is comparable to the one involvingadditional or
altered class of work, where there are more than one comparable items, the item ofthe contract which is
nearest in comparison with regard to class or classes of the work involvedshall be selected and the decision of
the Superintending Muni.Enginineer as to the nearestcomparable item shall be final and binding on the
(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be carriedout at the rate
entered in the Schedule of Rates of the Division for the year in which the tender wasreceived, increased or
decreased by the percentage by which the tender amount is more or less ascompared to the amount arrived
at the rates in the “Schedule of Rates” of the Division in the yearin which the tender was received. If the
Schedule of rates of the Division does not contain all theitems the percentage increase or decrease of the
tender shall be calculated considering such itemswhich were included in the “Schedule of Rates “of the
Division for the year and for materialsconsumed on such item the rate to be charged would be the basic rate
taken into account for fixingthe rate in S.O.R. referred to above instead of the rate. Stipulated in Schedule “A”
(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be carriedout at the
rate decided by the competent authorities on the basis of detailed rate analysis afterhearing the contractor
before a Committee of two Superintending Muni.Enginineers stationed atthe same place or the nearest place.
13.3 If the additional or altered work, for which no rate is entered in the “Schedule of Rates” ofthe Division is
ordered to be carried out before the rate is agreed upon, then the contractor shallwithin seven days of the
date of receipt by him of the order to carry out the work, inform theMuni.Enginineer-in-charge of the rate,
which it is his intention to charge for such class of work andif the Muni.Enginineer in charge does not agree to
this rates, he shall by notice in writing be atliberty to cancel his order to carry out such class of work and
arrange to carry it out in such manneras he may consider it advisable, provided always that if the contractor
shall commence work orincur any expenditure in regard thereof before the rates shall have been determined
as lastlyherein before mentioned, then in such cases he shall only be entitled to be paid in respect of thework
carried out or expenditure incurred by him prior to the date of the determination of the rateas aforesaid
according to such rate or rates as shall be fixed by the Muni.Enginineer-in-charge. Inthe event of the dispute,
the decision of the Superintending Muni.Enginineer of the Circle shall befinal.
Where, however, the work is to be executed according to be the designs, drawings andspecification
recommended by the contractor and accepted by the competent authority, thealternation above referred to
shall be within the scope of such designs, drawing and specificationsappended to the tender.
Signature of contractor Signature of the Consultant Signature of chief officer
The time limit for the completion of the work shall be extended in the proportion that the increasein the cost
occasioned by shall be final and conclusive.
13.4 For excess in item of well sinking the rates for sinking in depth beyond the designed depthshall be as per
the rate quoted by the contractor in the statement of variation, if no rates ofvariation in sinking are quoted
the rate payable shall be the tender rate for sinking at designedlevel increased by the difference of schedule of
rate for sinking at designed depth and sinking atfinal depth.
No claim for any payment of compensation for change or restriction of work:
If at any time after the execution of the contract documents the Muni.Enginineer-in-charge shallfor any reason
whatsoever, require the whole or part of the work, as specified in the tender, bestopped for any period or
shall not require the whole or part of the work to be carried out at all orto be carried out by the contractor, he
shall give notice in writing, stating the fact to the Contractorwho shall thereupon suspend or stop the work
totally or partially, as the case may be. In any suchcase , except as provided hereunder, the Contractor shall
have no claim to any payment orcompensation whatsoever except as provided hereunder on account of any
profit or advantagewhich he might have derived from the execution of the work in full but which he did not so
derivein consequence of the full amount of the work not having been carried out, or on account of anyloss
that he may be put to on account of materials purchased or agreed to be purchased or forunemployment of
labour required by him. He shall not have also any claim for compensation byreason of any alteration having
been made in the original specifications, drawings, designs andinstructions which may involve any curtailment
of the work as originally contemplated.
(1) However, the contractor will be entitled for compensation for loss, if any on the date of notice,for the
purchased materials or for the contract executed for the material to be purchased for suchwork. Such
compensation will be paid only for actual loss for materials, if such materials sopurchased or agreed to
purchase is of required quantity/quality and was purchased/ contracted to be purchased only for the same
work. But no compensation shall be granted to contractor onmaterial for which advance has been given to
contractor by DHANDHUKA Nagar Palika. The amount ofloss for such claim will be decided by in charge
Muni.Enginineer-in-charge.
(2) The contractor also will be entitled for compensation of unemployed labourers for 7 days fromthe date of
notice provided that in that opinion of Muni.Enginineer-in-charge such labourersworking for 7 days prior to
the notice and would not be in a position to get employment elsewherewithin 7 days from the date of such
notice . The contractor should try to employ such unemployedlabourers at other places from the date of such
In case the Contractor does not agree with the decision of Chief Officer regarding the amount ofcompensation
or loss; it will be open for the contractor to appeal to SuperintendingMuni.Enginineer-in –charge within one
month from the date of knowledge of such decision. In suchcase the decision of Superintending
Muni.Enginineer will be final and binding to the Contractor.
The Contractor shall not be entitled for loss of any expected profit of such work.
(Vide G.R. NO. SSR/1090/IB/247(2) /C, dated 28-6-1993 as amended by GR of even number dated11-2-1999)
CLAUSE 15 : Action & compensation in case of bad work :
If at any time before the expirey of Defects Liability period as detailed in Clause 15-A. It shallappear to the
Muni.Enginineer-in-charge or his sub-ordinate in charge of the work that/any workhas been executed
Signature of contractor Signature of the Consultant Signature of chief officer
unsound, imperfect or unskilled workmanship or with materials of inferiorquality or that any materials or
articles provided by him for the execution of the work are unsound, or of a quality inferior to that contracted
for or are otherwise not in accordance with the contract,it shall be lawful for the Muni.Enginineer-in-charge to
intimate this fact in writing to the contractorand then notwithstanding the fact that the work, materials or
articles complained for may havebeen passed, certified and paid for the contractor shall be bound forthwith to
rectify, or removeand reconstruct the work so specified in whole or in part as the case may require, or if so
required,shall remove the materials or articles so specified in whole or in part and provide other proper
andsuitable materials or articles at his own charge and cost, and in the event of his failing to do sowithin a
period to be specified by the Muni.Enginineer-in-charge in the written intimationaforesaid, the contractor
shall be liable to pay compensation at the rate of one percent on theamount of the estimate of the
rectification for every day not exceeding ten days during which thefailure so continues and in the event of any
such failure as aforesaid continuing beyond ten days,theMuni.Enginineer-in-Charge may rectify or remove, and
re-execute the work or remove andreplace the materials complained of as the case may be at the risk and
expense in all respects ofthe contractor. Should the Muni.Enginineer-in-charge consider that any such inferior
work ormaterials as described above may be accepted or made use of, it shall be within his discretion toaccept
the same at such reduced rates as he may fix therefore .
However, the contractor shall be responsible for normal maintenance of the work till the final bill
for the work is prepared by the departmental Officer.
Clause 15 A : Defect liability period :
The contractor shall be responsible to make good and remedy at his own expenses any defectwhich may
develop or may be noticed before the period mentioned hereunder from the certifieddate of completion. The
Muni.Enginineer-in-charge shall give the contractor a notice in writingabout the defects and the contractor
shall make good the same within 15 days of receipt of thenotice. In the case of failure on the part of the
contractor, the Muni.Enginineer-in –charge mayrectify or remove or re-execute the work at the risk & cost of
the contractor. The Muni.Enginineerin-charge shall be entitled to appropriate the whole or any part of the
amount of security deposittowards the expenses, if any, incurred by him in rectification, removal or re-
execution. THREE year from the date of completion of work. The 50% amount of security deposit shall be
released after the expiry of defects liability period.
CLAUSE 16: Work to be open to inspections – Contractor or responsible agent to be present: -
All Works under or in course of execution or executed in pursuance of the contract shall, at alltimes be open to
the inspection and supervision of the Muni.Enginineer-in-charge and hissubordinates and the Contractor shall,
at all times during the usual working hours, and all othertimes for which reasonable notice of the intimation of
the Muni.Enginineer-in-charge or hissubordinate to visit the works shall have been given to the contractor,
either himself be present toreceive orders and instructions or have a responsible agent duly accredited in
writing present forthat purpose. Orders given to the contractor’s duly authorized agent shall be considered to
havethe same force and effect as if they had been given to the Contractor himself.
(i) G.R.B. & CD NO. RGN-6090-UO 24 (42)-C, dated 26-11-90.
Signature of contractor Signature of the Consultant Signature of chief officer
Employment of a qualified site Muni.Enginineer by the Contractor. The Contractor shall. Employfull-time
technically qualified staff during the execution of this work as under:-
1. Two graduate Civil Muni.Enginineers and three diploma Civil Muni.Enginineers when cost of thework to be
executed is more than Rs.50 lakhs.
2. One graduate & two Diploma, Civil Muni.Enginineers when the cost of the work to be executedis more than
Rs.15 lakhs but less than Rs.50 lakhs.
3. Minimum two Diploma Civil Muni.Enginineer when the cost of work is less than Rs.15 lakhs butmore than
4. Minimum one Diploma Civil Muni.Enginineers for the work when the cost of work to beexecuted is less than
Rs. 5 lakhs. The Muni.Enginineer so employed for the Dhandhuka Nagar Palikawork must have sufficient
experience to handle the work independently. Such anMuni.Enginineershall have to stay at the site of work
and he shall not be entrusted with other duty except thiswork.
In case the contractor or partner of the contractor firm is a Civil Graduate Muni.Enginineer,Employment of
separate Muni.Enginineer will not be necessary provided that the Muni.Enginineer
partner himself attends the execution of the work on the site.
CLAUSE 18 : Notice to be given before work is covered up :
The contractor shall give not less than five day’s notice in writing to the Muni.Enginineer-in-chargeor his
subordinate in charge of the work before covering up or otherwise placing beyond the reachof measurement
any work in order that the same may be measured and correct dimensions thereof taken before the same is so
covered up or placed beyond the reach of measurement and if anywork shall be covered up or placed beyond
the reach of measurement without such notice havingand if any work shall be covered up or placed beyond
the reach of measurement without suchnotice having been given or consent obtained , the same shall be
uncovered at the contractor’sexpenses and in default thereof no payment or allowance shall be made for such
work or for thematerials with which the same was executed.
If the contractor or his workmen, or servants shall break , deface, injure or destroy any part of thebuilding or
the work in a question in/on which they may be working or any building , road, fence,enclosure or grassland or
cultivated ground contiguous to the premises on which the works or anypart thereof is being executed or if
any damage shall be done to the work from any causeswhatever before damage occurred/caused due to
normal flood or rain or if any imperfectionsbecome apparent in it within three months from the grant of a
certificate of completion, final orotherwise by the Muni.Enginineer-in-charge , the contractor shall make good
the same at ownexpenses or in default, the Muni.Enginineer-in-charge may cause the same to be made good
byother contractor, and deduct the expenses (of which the certificate of the Muni.Enginineer-inchargeshall be
final ) from any sums that may thereafter become due to the contractor or from hissecurity deposit or the
proceeds of sale thereof or a sufficient portion thereof.
Neither party shall be liable to the other for any loss or damage occasioned by or arising out ofGod, such as
Unprecedented flood, Volcanic eruption, earthquake or other convulsion of natureand other acts such as but
Signature of contractor Signature of the Consultant Signature of chief officer
not restricted to general strike, invasion, the acts of foreign countries,hostilities, or war like perations before
or after declaration of war, rebellion, military or Usurpedpower which prevent performance of the contract
and which could not have been foreseen oravoided by a prudent person.
Note: “Unprecedented flood” means the flood crossing the High Flood Level of the past ……...
Year(s) this is on the available record.
(Modified Vide R& B D.G.R. No/ TNC – 1096 – IB –143 – (16) – C dated 11-1-99)
CLAUSE 20: Contractor to supply plant, ladders, scaffolding etc. and is liable for damage arising
from non-provision of lights, fencing etc. :
The contractor shall supply at his own cost all materials (except such special materials if any, asmay, in
accordance with the contract to be supplied from the Public Works Department Stores),plant, tools,
appliances, implements, ladders, cordage, tackle, scaffolding, and any temporaryworks which may be required
for the proper execution of the work whether in the original, alteredor substituted form and whether included
in the specifications, or other documents forming part ofthe contract or referred to in these conditions or not
and which may be necessary for the purposeof satisfying or complying with requirements of the
Muni.Enginineer-in-charge as to any matter orto which under these conditions he is entitled to be satisfied or
which he is entitled to requiretogether with carriage therefore to and from the work. The contractor shall also
supply withoutcharge the requisite number of persons with the means and materials necessary for the
purpose ofsettings out works and counting , weighing and assisting in the measurement or examination at
anytime and from time to time, of the work or the materials, failing this, the same may be provided
bytheMuni.Enginineer-in-charge at the expenses of the Contractor and the expenses may bededucted from
any money due to the Contractor under the contract or from his security deposit, orproceeds of sale thereof or
of a sufficient portion thereof. The contractor shall provide allnecessary fencing and lights required to protect
the public from accident and shall also be bound tobear expenses of defense of every suit, action or other legal
proceeding, at law that may bebrought by any person for injury sustained. Owing to neglect of the above
precautions and to payany damages and costs which may be awarded in any such suit, action or proceedings
to any suchperson , or which may, with the consent of the Contractor, be paid in compromising any claim
byany such person.
The Contractor shall provide suitable scaffolds and working platforms, gangways and stairways, andshall
comply with the following regulation in connection therewith.
(a) Suitable scaffolds shall be provided for workmen for all works that cannot be safely done from aladder or
by other means.
(b) A scaffold shall not be constructed, taken down or substantially altered except
(i) Under the supervision of a competent and responsible person.
(ii) Appointed by contractor and by competent workers possessing adequate experience in this kindof work.
(c) All scaffolds and appliances connected therewith and all ladders shall
(g) Be of sound material
(ii) Be of adequate strength having regard to the loads and strains to which they will be subjectedand
Signature of contractor Signature of the Consultant Signature of chief officer
(iii) Be maintained in proper condition
(d) Scaffolds shall be so constructed that no part thereof can be displaced in consequence of normaluse.
(e) Scaffolds shall not be overloaded and so far as practicable the load shall be evenly distributed.
(f) Before installing the lifting gear on scaffolds, special precaution shall be taken to ensure thestrength and
stability of the scaffolds.
(g) Scaffolds shall be periodically inspected by a competent person.
(h) Before allowing a scaffold to be used by his workmen, the Contractor shall, whether the scaffoldhas been
erected by his workmen or not, take steps to ensure that it complies fully with theregulation herein specified.
( i ) Working platforms, gangways shall –
(i) Be so constructed that no part thereof can dag unduly or unequally.
(ii) be so constructed and maintained having regard to the prevailing conditions as to reduce as faras
practicable risks of persons tripling or slipping and
(iii) be kept free from any unnecessary obstruction.
( j ) In the case of working platforms, gangways working places and stairways at a height exceeding
………………………………….(to be specified)
(i ) every working platform and every gangway shall be closely boarded unless other adequatemeasures are
taken to ensure safety.
ii) every working platform and every gangway shall have adequate width, and
(iii) every working platform, gangway, working place and stairway shall be suitably fenced.
(k) Every opening in the floor of a building or in a working platform shall, except for the time and tothe extent
required to allow the access of person or the transport or shifting of materials beprovided with suitable means
to prevent the fall of persons or material.
( l )When persons are employed on a roof where there danger of falling from a height exceeding(4.25 mt) 14 ‘
(to be specified ) meters suitable precaution . Shall be taken to prevent the fall ofpersons or material.
(m) Suitable precautions shall be taken to prevent persons being struck by articles which might fall
from scaffold or other working place.
(n) Safe means of access shall be provided to all working platforms and other working places.
CLAUSE 20 B :The contractor shall comply with the following regulations as regards the hoisting appliances to
(a) Hoisting machines and tackle including their attachments, anchorages and supports shall –
Signature of contractor Signature of the Consultant Signature of chief officer
(i) be of good mechanical construction, sound material and adequate strength and free from patentdefect, and
(ii) be kept in good repair and in working order
(b) Every rope used in hoisting or lowering materials or as a means of suspension shall be ofsuitable quality
and adequate strength and free from patent defect.
(c) Hoisting machines and tackles shall be examined and adequately tested after erection on thesite and
before use and be re-examined in position at intervals to be prescribed byMuni.Enginineer-in-charge.
(d) Every chain, ring, hook, shackle, swivel and pulley block used in hoisting or lowering materials oras a means
of suspension shall be periodically examined.
(e) Every crane driver or hoisting – appliance operator shall be properly qualified.
(f) No person who is below age of 15 years shall be in control of any hoisting machine, including anyscaffolds,
nor shall give signals to the operator.
(g) In the case of every hoisting machine and of every chain, ring hook, shackle, swivel and pulleyblock used in
hoisting or lowering or as a means of suspension the safe working load shall be ascertained by adequate
(h) Every hoisting machine and all gears referred to in preceding regulation shall be plainly markedwith the
safe working load.
( i ) In the case of hosting machine having a variable safe working load, each safe working load andconditions
under which it is applicable shall be clearly indicated.
( j ) No part of any hoisting machine or gear referred to in regulation ‘g’ above shall be loadedbeyond the safe
working load except for the purpose of testing.
(k) Motors, gears, transmissions, electric wiring and other dangerous parts of hoisting appliancesshall be
provided with sufficient safeguards.
( l ) Hoisting appliances shall be provided with such means as will reduce to a minimum the risk ofthe
accidental descent of the load.
(m) Adequate precautions shall be taken to reduce to minimum the risk of any part of a suspendedload
becoming accidentally displaced.
CLAUSE 21 : Measures for Prevention of Fire :
The contractor shall not set fire to any standing jungle, tree bush wood or grass without a writtenpermit from
the Muni.Enginineer-in-charge. When such permit is given, and also in all cases when destroying cut or dug up
tree, bush wood, grass etc. by fire, the contractor shall take necessary measures to prevent such fire spreading
to or other-wise damaging surrounding property.Whensuch permit is given and also in all cases when
destroying cut or dug up tress, bush wood, grass etc.by fire, the contractor shall take necessary measures to
prevent such fire spreading to or otherwisedamaging surrounding property.
Signature of contractor Signature of the Consultant Signature of chief officer
CLAUSE 22 : Liability of contractors for any damages done in or outside work area :
Compensation for all damage done intentionally or unintentionally by Contractor’s labourerswhether in or
beyond limits ofDhandhuka Nagar Palika property including any damage caused by the spreading of fire
mentioned in the clause 22, shall be estimated by the Muni.Enginineer-in-charge, or such other Officer as he
may appoint and the estimates of the Muni.Enginineer-in-charge , subject to the decision of the
Superintending Muni.Enginineer, on appeal , shall be final and thecontractor shall be bound to pay the amount
of the assessed compensation on demand, failingwhich the same will be recovered from the Contractor as
damages in the manner prescribed inclause 1 or deducted by the Muni.Enginineer-in-charge from any sums
that may be due or becomedue from Dhandhuka Nagar Palika to the contractor under this contract or
The Contractor shall bear the expenses of defending any action or other legal proceeding thatmay be
brought by any person for injury sustained by him owing to neglect of precautions toprevent the spread of
the fire and he shall also pay the damages and cost that may be awardedby the court in consequence.
Work not to be sublet. Contract may be rescinded and security deposit forfeited for subletting it
without approval or for bribing a public officer or if contractor becomes insolvent:
The contract shall not be assigned or sublet without the written approval of the Muni.Enginineerin-charge.
And if the contractor shall assign or sublet his contract or attempt to do so or becomeinsolvent or commence
any proceeding to get himself be adjudicated an insolvent or make anycompromisation with his creditors, or
attempt to do so, the Muni.Enginineer-in-charge may, by notice in writing rescind the contract, Also if any
bribe, gratuity , gift loan, perquisite, reward or advantage, pecuniary or otherwise, shall either directly or
indirectly be given, promised or offered by the contractor, or any of his servants or agents to any public officer
or person in the employ of Dhandhuka Nagar Palika in any way relating to his office or employment, or if any
such officer or person shall become in any way directly or indirectly interested in contract, the
Muni.Enginineer-in-charge may thereupon by notice in writing rescind the contract. In the event of contract
being rescinded,the security deposit of the contractor shall thereupon stand forfeited and be absolutely at the
disposal of Dhandhuka Nagar Palika and the same consequence shall ensure as if the contract had been
rescinded under clause 3 thereof and in addition the contractor shall not be entitled to recover or be paid for
any work therefore actually performed under contract .
Sums payable by way of compensation to be considered as reasonable compensation withoutreference to
All sums payable by a contractor by way of compensation under any of these conditions shall beconsidered as
a reasonable compensation to be applied to the use of Dhandhuka Nagar Palika without reference to the
actual loss or damage sustained and whether any damage has or had not beensustained.
CLAUSE 25 : Change in the constitution of firm to be notified :
In the case of a tender by partners, any change in the constitution of a firm shall be forthwith notified by the
Contractor to Muni.Enginineer-in-charge for his information.
CLAUSE 26 : (1) Disputes to be referred to Tribunal :
The disputes relating to this contract, so far as they relate to any of the following matters, whethersuch
Signature of contractor Signature of the Consultant Signature of chief officer
disputes arise during the progress of the work or after the completion or abandonmentthereof, shall be
referred to the Arbitration Tribunal, Gujarat State.
(i) The rates of payment under clause 5 for any tools, materials and stores, in or upon the works ofthe site
thereof or belonging to the contractor or procured by him an intended to be used for execution of the work or
any part thereof possession of which may have been taken by the Muni.Enginineer-in-charge under the said
(ii) The Reduction in rates made by the Muni.Enginineer-in-Charge under clause 9 from the items ofworks not
accepted as completed fully in accordance with the sanctioned specifications.
(iii) The rate of payment for any class of work which is included in the additional or altered workcarried out by
the contractor in accordance with the instructions of the Muni.Enginineer-in-Charge
under clause 14 and the rates for which is to be determined under the said clause
(iv) The rates of payment for materials already purchased or agreed to be purchased by thecontractor before
receipt of notice given by the Muni.Enginineer-in-Charge under clause 15, and/or
the amount of compensation payable to the contractor under the said clause for loss in respect of
such materials.
(v) The amount of compensation which the contractor shall be liable to pay under clause 17 in theevent of his
failure to rectify, remove or reconstruct the work within the period specified in the written intimation or the
amount of expenses incurred by the Muni.Enginineer-in-Charge under the said clause 17 in rectifying,
removing or re-executing the work or in removing and replacing the materials or articles complained of.
(vi) The reduction of rates as may be fixed by the Muni.Enginineer-in-Charge under clause 17 forthe inferior
work or materials as accepted or made use of.
(vii) The amount of compensation payable by the contractor for damages as estimated andassessed under
(viii) The amount payable to the contractor for the work carried out under clause 33 in accordancewith the
instructions and the requirements of the Muni.Enginineer-in-Charge in a case where there
are no specifications.
(2) The provision of Section-21 of the GPWD dispute Arbi. Tribunal Act –92 & order issued by theGovt. in
connection with this Act will now apply for Arbitration (As per Dhandhuka Nagar Palika in N. &
W.R.D. letter No. SUT/1090/2679/K2 dt. 9/2/94 .
(3) The provision of Arbitration Act .,shall in so far as they are inconsistent with the provision of thisact cease
of to apply to any dispute arising from a works contract and all arbitration proceedings inrelation to such
dispute before an arbitrator, court of authority shall stand transferred to theTribunal.
(4) The awards declared by the arbitrator should be speaking award, giving reasons andcalculations for every
item of claims. The decision will have to be implemented by all thedepartments of the State DHANDHUKA
Nagar Palika and Public Sector Enterprises of Gujarat. (ResolutionF.D.No.
PB/1088/735/KT/Sachivalaya/Gandhinagar 5th October 1988.)
(5) In case of dispute leading to the contractor or Dhandhuka Nagar Palika of Gujarat approaching toCourt of
Law, it shall be within the jurisdiction where the site of work is situated.
(6) The reference to arbitration proceeding under this clause shall not
(i) Affect the right of the Muni.Enginineer-in-charge under clause 5 to take possession of all or anytools plants
materials and stores in or upon the works of site thereof belonging to the contractor orprocured by him and
Signature of contractor Signature of the Consultant Signature of chief officer
intended to be used for the execution of the work or any part thereof.
(ii) Preclude the Muni.Enginineer-in-charge from utilizing the materials purchased by the contractorin any
work or from removing such materials to other places, during the period the work is stoppedor suspended in
pursuance of notice given to the contractor under clause
(iii) Entitle the contractor to stop the progress of the work or the carrying out the additional oraltered work in
accordance with the provisions of clause 14 or as the case may be or clause
CLAUSE 27 : Lump sum in estimates :
When the estimate on which a tender is made includes lump sum in respect of part of the work,the contractor
shall be entitled to payment in respect of the items of work involved or the part ofthe work in question at the
same rates as are payable under this contract for such items, or if thepart of the work in question is not in the
opinion of the Muni.Enginineer-in-charge capable ofmeasurement the Muni.Enginineer-in-charge may , as his
discretion, pay the lump sum amountentered in the estimate and the certificate in writing of the
Muni.Enginineer-in-charge shall be finaland conclusive against the contractor with regard to any sum or sums
payable to him, under theprovisions of this clause.
CLAUSE 28 : Action where no specifications :
In the case of work for which there is no such specification, such work shall be carried out tinaccordance with
the Divisional Specification and in the event of there being no DivisionalSpecifications, then, in such case the
work shall be carried out in all respects in accordance with theinstructions and requirements of the
Muni.Enginineer-in-charge.
CLAUSE 29 : Definition of work :
The expression “work” or “works” where used in these conditions shall, unless, there be somethingin the
subject or context repugnant to such construction to mean the work, or the works,contracted to be executed
under or in virtue of the contract, whether temporary or permanent andwhether original, altered, substituted
Contractor’s percentage whether applied to net or gross amount if the bill : Percentage referred toin the
tender shall be deducted from / added to the gross amount of the bill before deducting thevalue of any stock
issued. (This clause shall be applicable only for B-1 tender)
CLAUSE 31 : Non refund of quarry fees & Royalties :
The contractor shall pay the royalty to the competent authority / local body as per rules. Thecontractor shall
furnish quarterly the statement showing quantity of quarried materials, fromwhom purchased ( with full
address of the seller ) and copies of bills for purchase to the DistrictOfficer of the Mining and Geology
Department of authority competent to levy royalty in the area ofwork. Contractor shall also furnish such
additional information as regards royalty payment to theRoyalty authority. The royalty charges paid shall be
borne by the Contractor and shall not bereimbursed by the Chief Officer ( Authority: - R & B D Circular No. TNC
Clause 32: Compensation under the workmen’s compensation Act :
The contractor shall be responsible for and shall pay compensation to his workman payable underthe
Workman’s Compensation Act. 1923 (VIII of 1923) hereinafter called the said Act) for injuriescaused to the
workman. If such compensation is paid by Dhandhuka Nagar Palika as principal undersub-section 12(1) of the
said Act on behalf of the Contractor it shall be recoverable by DhandhukaNagarPalika from the contractor
Signature of contractor Signature of the Consultant Signature of chief officer
under sub section 12(2) of the said section. Such compensation shall berecovered in the manner laid down in
clause 1 above.
The Contractor shall be responsible for and shall pay the expenses of providing medical aid toany workmen
who may suffer a bodily injury as a result of an accident. If such expenses areincurred by Dhandhuka Nagar
Palika, the same shall be recoverable from the contractor forthwithand be deducted, without prejudice to
any other remedy of Dhandhuka Nagar Palika from amountdue or that may become due to the Contractor.
The contractor shall provide all necessary personal safety equipment and first aid apparatusavailable for the
use of the person employed on the site and shall maintain the same in suitable condition for immediate use at
any time and shall comply with the following regulations in connection therewith.
(a) The workers shall be required to use the equipment so provide by the Contractor and Contractor shall take
adequate steps to ensure proper use of the equipment by those concerned.
(b) When work is carried on in proximity to any place where there is a risk of drowning all necessary
equipment shall be provided and kept for use and all necessary steps shall be taken for the prompt rescue of
any person, in danger.
(c) Adequate provision shall be made for prompt first aid treatment of all injuries to be sustained during the
course of the work.
Clause 33 :The quantities shown in the tender are approximate and no claim shall be entertained for
quantities of work executed being less than those entered in the tender. In the case of increasein the
quantities by more than 30% the new rate will be paid to the contractor for the quantities inexcess of 30% The
rates for the increased quantities as aforesaid will be fixed in the mannerspecified in clause –
Clause 34: Employment of famine or other labour : The contractor shall employ any famine, convict
or other labour of particular kind or class, if ordered in writing to do so by the Muni.Enginineer-incharge.
Clause 35 :No compensation shall be allowed for any delay caused in the starting of the work on account of
delay in making available the full site of land at a time.
Clause 36 :No claim for compensation shall be allowed for any delay in execution of the work on account of
water standing in borrow pits or compartment. The rates are inclusive of hard or cracked soil, excavation in
mud, sub soil water or water standing in borrow-pits and no claim for anextra rate shall be entertained unless
otherwise expressly specified
Clause 37 : Entering upon or commencing any portion or work :
The Contractor shall not enter upon or commence any portion or work except with the written authority and
instruction of the Muni.Enginineer-in-charge or of his subordinate in charge of the work. Failing such authority,
the Contractor shall have no claim to ask measurement of or payment for work.
Clause 38 : Minimum age of person employed :
(I) No Contractor shall employ any person who is under the age of 15 years.
Clause 39 (I) (A) :
Signature of contractor Signature of the Consultant Signature of chief officer
The employment of donkeys and / or other animals and the payment of fair wages :For Asphalt work(s) as
far as possible, only the adult persons should be employed by the contractor. If the adultperson are not
available, then the children below the age of 15(Fifteen years ) should not be employed under any
(II) No contractor shall employ donkeys or other animals with branching of string or thin rope. Thebranching
must be at least three inches wide and should be of tape (Nawar).
(III) No animal suffering from sores, lameness or emaciation or which is immature shall beemployed on the
(IV) The Muni.Enginineer-in-charge or his agent is authorized to remove from the work any personor animal
found working which does not satisfy these conditions and no responsibility shall be accepted by DHANDHUKA
Nagar Palika for any delay caused in the completion work by suchremoval.
(V) The Contractor shall pay fair and reasonable wages to the workman employed by him in thecontract
undertaken by him. In the event of any dispute arising between the Contractor and his workmen on the
grounds that the wages paid are not fair and reasonable, the dispute shall be referred without delay to the
Muni.Enginineer-in-charge who shall decide the same. The decision of the Muni.Enginineer-in-charge shall be
conclusive and binding on the Contractor,but such decision shall not in any way affect the conditions in the
contract regarding thepayment to be made by DHANDHUKA Nagar Palika at sanctioned tendered rates.
(VI) The contractor shall provide drinking water facilities to the workers/ labourers employed on DHANDHUKA
Nagar Palika works Amenities relating to sanitation shall also be provided to the workers/labourers employed
on works (in urban areas) . If the contractor fails to comply with these provisions, the Muni.Enginineer-in-
charge shall give notice in writing and if thecontractor does not provide this facility to the workers/ labourers
within a period of ten daysfrom the date of the notice in writing, the Muni.Enginineer-in-charge shall
thereupon makethe arrangement for drinking water at the cost of the contractor.
(VII) The Contractor shall provide the amenity of proper shed and shelter to the workers/ labourersand their
children on DHANDHUKA Nagar Palika works as soon as the work starts. If the contractor fails to provide shed
and shelter, the Muni.Enginineer-in-charge shall provide the same atthe cost of contractor.
Clause 40 : Method ofpayment :
Payment to contractor shall be made by cheque drawn on any treasury within the divisionconvenient to them,
provided the amount exceeds Rs. 10 Amount not exceeding Rs. 10 will be paidin cash.
Clause 40 A : Any sum of money due and payable to the Contractor (including the security depositreturnable
to the contractor) executing any Dhandhuka Nagar Palika work or work of any DistrictPanchayat wholly
financed as grant-in-aid under this contract shall be appropriated by any DistrictPanchayat / Dhandhuka Nagar
Palika and shall be set off against any claim of the Dhandhuka Nagar Palika/District Panchayat of Gujarat state
by the District Panchayat of Gujarat State/Dhandhuka Nagar Palika for the payment of a sum of money arising
out or under any other contract made by the contractor with the DhandhukaNagar Palika/District Panchayat of
Gujarat State for the work wholly the contractor against any claim of the Dhandhuka Nagar Palika / District
Panchayat of Gujarat state isavailable, such a recovery shall be made from the contractor as arrears of land
Clause 41 : Employment of scarcity labour :
If DhandhukaNagar Palika declares a state of scarcity or famine to exist in any village situated within
kilometers of the work, the Contractor shall employ upon such parts of the work, as are suitable for unskilled
labour, any person certified to him by the Muni.Enginineer-in-charge or by any persons to whom, the
Muni.Enginineer-in-charge may have delegated this duty in writing to be in need of relief and shall be bound
Signature of contractor Signature of the Consultant Signature of chief officer
to pay to such persons, wages not below the minimum which DhandhukaNagar Palika may have fixed in this
behalf. Any disputes which may arise in connection with theimplementation this clause shall be decided by the
Muni.Enginineer-in-charge whose decision shallbe final and binding on the contractor.
Clause 42 :The rates to be quoted by the Contractor must be inclusive of sales tax . No extra payment on this
account will be made to the contractor.
Clause 43 :The Contractor should, as far as possible , obtain his requirement of labourers skilled and unskilled
from the nearest Employment Exchange so as to utilize the local employmentpotential. If there are no local
Employment Exchange or such Exchanges are not able to provide therequiredlabour locally, suitable labourers
should be utilized to the maximum extent possible.
Clause 44 : Fair Wages :
If a Contractor fails to pay within ‘7’ (Seven) days to the labourer(s) /worker(s) the minimum wages prescribed
by the DHANDHUKA Nagar Palika under the Minimum Wages Act. 1948 as in force from time to time, the
Muni.Enginineer-in-charge shall be at liberty to deduct the amount payable to thelabourer/ workers from his
(Contractors) bills or deposit(s) payable by the Contractor after making due inquiries and establishing the
claim(s) of the labourer(s) /Workers(s).
The contractor shall not be entitled to any payment of compensation on account of any loss that the
Contractor may have to incur on account of the action as aforesaid. Before the action asaforesaid, is enforced,
a notice in writing to the Contractor shall be issued by the Muni.Enginineerin-charge to pay the wags as per
Minimum Wages Act in force at the relevant time. If Contractordoes not act as aforesaid within seven days,
then the action contemplated as above shall be takenagainst him.
Clause 45 : List of Machinery :
The contractors shall also give a list of machineries in his possession and which they propose to use
(i) In case , the roller deployed by Department for the use on contract work is kept idleby the contractor for
want of adequate labour and materials, the contractor will have to pay rentalcharges as per prevailing rules
even though the items of rolling and watering are to be carried outby the department.
(ii) If the contractor does not plan his programme so as to suit the requirement of the Department,the
proportionate rental charge on roller shall be recovered from the contractor.
Clause 47 : Local labour on normal rates :
The contractor shall have to engage local labour and person seeking employment where available on normal
Clause 48 :Rent will be recovered from the contractor for the land given to them for stacking materials as well
as for construction of temporary hutments etc.
Land measuring Charges
1. One hectare or less Rs.5 Per month
2. More than 1 hectare & up to 2 hectares Rs.10 per month
3. More than 2 hectare & up to 3 hectares Rs.15 per month
4. More than 3 hectare & up to 4 hectares Rs.20 per month
Clause 49 : The contractor shall employ only such labour who shall produce a valid certificate of having been
Signature of contractor Signature of the Consultant Signature of chief officer
vaccinated against small-pox within a period of last three years.
1 Huts :The contractor shall build sufficient number of huts on a suitable plot of land for the use of the
laborers according to the following specifications.
(1) Huts of bamboos and grass may be constructed.
(2) A good site shall be selected. High ground removed from jungle but well provided with tress shall be
chosen wherever it is available. The neighborhood of rank jungle, grass or weedsshould particularly be
avoided. Camps should not be established close to large cuttings of earthwork.
(3) The lines of huts shall have open spaces of at least 10 m. between rows. When a good naturalsite cannot be
procured, particular attention should be given to the drainage.
(4) There should be no over-crowding. Floor spaces at the rate of 2.8 Sq.m. per head shall be provided. Care
should be taken to see that the huts are kept clean and in good order.
(5) The contractor must find out his own land. If he wants DHANDHUKA Nagar Palika land, he should apply for
it and pay assessment for it.
2. Drinking Water: The contractor shall as far as possible, provide an adequate supply ofchlorinated pure
potable drinking water for the use of labourers. This provision shall be at therate of not less than 4.5 liters per
head. No provision need-be made where there is a suitablenala , river or well within 0.4 km of the camp.
However arrangement should as far as possible,be made to chlorinate water by chlorinated tables before it is
allowed for drinking purpose.
3. The contractor shall construct semi permanent latrines for the use of Labourers on the following scale,
namely (a) Where female are employed, there shall be at least one latrine forevery 25 females. (b) Where
males are employed there shall be at least one latrine for every 25males provided that where the number of
males or female exceed 100 , it shall be sufficient ifthere is one latrine for every 25 males or females , as the
case may be up to the first 100 andone for every 50 thereafter.
4. Privacy in latrines: Every latrine shall be under cover and so partitioned off as to secure privacy, and shall
have a proper door and fastenings.
5. Notice to be displayed outside latrines and urinals :(1) Where workers of both sexes areemployed there
shall be displayed outside each block of latrine and urinal a notice in the language understood by the majority f
the workers For Men Only or For Women Only : as thecase may be(2) The notice shall also bear the figures of a
man or of a women, as the case may be .
6. Urinals :There shall be at least one urinal for male/female workers up to 50 employed at a time . Provided
that where the number of male or female workmen, as the case may be, exceeds500, it shall be sufficient if
there is one urinal for every 50 males or females up to the first 500and one for every 100 males or females or
7. Latrines and Urinals to be accessible: (1) The latrines and urinals shall be conveniently situatedand
accessible to workers at all times at the establishment. (2) (i ) The latrines and urinals shall be adequately
lighted and shall be maintained in a clean and sanitary condition at all times (ii)Latrines and urinals other than
those connected with a flush sewage system shall comply withthe requirements of the Public Health
8. Water for latrines and urinals: Water shall be provided by means of pipes or tanks or otherwise, so also be
conveniently accessible in or near the latrines and urinals.
9. Bathing and washing places: (1) The contractor shall construct sufficient number of bathing places. Every
unit of 20 persons being provided with a separate bathing place. (2) Washing places should also be provided
Signature of contractor Signature of the Consultant Signature of chief officer
for the purposes of washing clothes. Every unit of 30 personsshall have at least one washing place. (3) Such
bathing and washing places should be suitably screened and separate places provided for male and female
workers. (4) Such facilities shall beconveniently accessible and shall be kept in clean and hygienic condition.
10. Drainage: The contractor shall make sufficient arrangement for draining away the sewerage water as well
as water from the bathing and washing places and shall dispose off this waste water in such as way as not to
cause nuisance. The contractor should obtain a permission fromthe Gujarat Water Pollution Control Board,
Gandhinagar if Water is so be drained in river ornear the well . The contractor would put malaria oil once in a
week in stagnant water roundabout the residence.
11. Medical facilities: The contractor shall engage a medical officer with a traveling dispensary for acamp
having 500 or more persons if there is no DHANDHUKA Nagar Palika or other private dispensary situated
within 6 km. from the camp.
12. Conservancy and cleanliness: The contractor shall provide the necessary staff for effecting the satisfactory
conservancy and cleanliness of the camp to the satisfaction of the Muni.Enginineerin- charge. At least one
sweeper per 200 persons should be engaged. Conservancy staff should dump refuge in compost pit, away from
the labour camp.
13. Health Provisions: The District Health Officer of the District or the Deputy Director of Health Service shall
be consulted before opening a labour camp and his instructions on matters, such as the water supply, sanitary
convenience, the camp-site, accommodation and food supply shallbe followed by the contractor.
14. Precautions against epidemic: (a) The authorities in charge of the colonies should get the labourers
inoculated against cholera and plague and vaccinated against smallpox at the time or recruitment, if they are
not inoculated or vaccinated within 6 months or 3 years respectively prior to the date of recruitment. (b)
When, in any labour camp there is an epidemic disease oris threatened with such an outbreak, the authorities
in charge of the labour camps shouldensure that all the inmates of the labour colonies are inoculated or
vaccinated as the case maybe , depending on the diseases, within 72 hours after the outbreak. (c) The
authorities in chargeof the labour colony should arrange to communicate by wire regarding the outbreak of
theepidemic diseases on the very day of the outbreak, to the Mamlatdar of the Taluka, the DistrictHealth
officer or to the Deputy Director of Public Health in charge of that area and the Directorof Public Health.
Thereafter they should continue to send daily reports to the above officers inthe prescribed form regarding
the progress of the epidemic disease. (d) When the authorities incharge of the labour colony suspect or have
reason to believe that any immediate of the labourcolonies is suffering from the infectious or contagious
disease , they shall forthwith arrange forthe segregation of such persons to isolated huts to be specifically
provided for the purpose andalso for their treatment (e) As regional malaria epidemic outbreaks are likely to
occur in suchproject areas, the authorities in charge of the labour colonies should report promptly
theoccurrence of unusual incidence of cases of malaria and also inform the District Health Officerof the
District, Deputy Director of Public Healthy (Malaria) and the Director of Public Health andalso arrange to
institute all necessary anti malarial measures as may be advised by the officialsof the Public Health
Department. (f) The authorities in charge of the colonies should alsoarrange to carry out any other measures
that may be recommended by the officials of thePublic Health Department necessary to prevent or control the
spread of disease.
15. Rest rooms: (1) In every place where in contract labour is required to halt at night in connectionwith the
contract works and in which employment of contract labour is likely to continue for three month or more, the
contractors shall provide and maintain rest rooms or other suitablealternative accommodation within fifteen
days of the employment of contract labour.
(2) If the amenity referred to in sub rule is not provided by the contractor within the periodprescribed, the
employer shall provide the same within a period of fifteen days of the expiry of
the period laid down in the sub-rule (1).
Signature of contractor Signature of the Consultant Signature of chief officer
(3) Separate rooms shall be provided for women employees.
(4) Effective and suitable provision shall be made in every room for securing and maintainingadequate
ventilation for the circulation of fresh air and there shall also be provided and maintained sufficient and
suitable natural or artificial lighting.
(5) The rest room or other suitable alternative accommodation shall be of such dimensions as toprovide at
least a floor area of 1. Sq. mt. For each person making use of rest rooms.
(6) The rest room or other suitable alternative accommodation shall be so constructed as to affordadequate
protection against heat, wind, rain, and shall have smooth, hard and impervious surface.
(7) The rest rooms or other suitable alternative accommodation shall be at a convenient distancefrom the
establishment and shall have adequate supply of whole some drinking water.
16. Canteen Facilities: (1) In every establishment of contract work and wherein work regarding
theemployment of contract labour is likely to continue for six months and wherein contact labournumbering
one hundred or more are ordinarily employed, the adequate canteen facilities shall be provided by the
contractor for the use of such contract labour within sixty days of the commencement of the employment of
contract labour.
(2) If the contractor fails to provide the canteen facilities within the time limit laid down the same shall be
provided by the principal employer within sixty days of the time allowed to the contractor.
(3) The canteen shall be maintained by the contractor or principal employees as the case may bein an efficient
17. Accommodation in canteen: (1) The canteen shall consist of at least dining hall, kitchen, store
room, pantry, and washing places separately for worker and for utensils.
2 (I) The canteen shall be sufficiently lighted at all times where any person has access to it.
(ii) The floor shall be made of smooth and impervious materials and inside walls shall be limewashed
or color-washed at least once in each year, provided that the inside walls of the kitchenshall be lime-washed
every four months.
3 (i) The premises of the canteen shall be maintained in clean and sanitary condition.(ii) Waste water shall be
carried away in suitable covered drains and shall not be allowed toaccumulate so as cause nuisance.(iii)
Suitable arrangements shall be made for the collection and disposal of garbage.
18. Accommodation in dining hall: (1) The dining hall shall accommodate at a time, at least 30% of
the contract labour working at a time.
(2) The floor area of the dining hall excluding the area occupied per dinner to be accommodated
shall as prescribed in sub rule (i)
(3) (I) A portion of the dining hall and service counter shall be partitioned and reserved for womenworkers, in
proportion to their numbers. (ii) Washing places for women shall be separate andscreened to secure privacy.
(4) Sufficient table, stools, chairs or benches shall be available for the number of diners to beaccommodated as
prescribed in sub rule
19. Equipment in canteen:
(i) There shall be provided and maintained sufficient utensils, crockery, cutlery, furniture and anyother
equipment necessary for the efficient running of the canteen.
(ii) The furniture utensils and other equipment shall be maintained in a clean and hygieniccondition.
(2) (i) Suitable clean clothes for the employees serving in the canteen shall also be provided andmaintained.
Signature of contractor Signature of the Consultant Signature of chief officer
(ii) A service counter, if provided, shall have a top of smooth and impervious materials.
(iii) Suitable facilities including an adequate supply of hot water shall be provided for thecleaning of utensils
20. Food stuff to be served: The food stuff and other items to be served in the canteen shall be inconformity
with the normal food habits of the contract labour.
21. Prices to be displayed: The charges for food stuffs, beverages and any other item served in thecanteen
shall be based on “no profit, no loss” and shall be conspicuously displayed in the canteen.
22. Canteen to be run on “No profit no loss” basis: In deriving the prices of food stuffs and other articles
served in the canteen, the following items shall not be taken into consideration as expenditure, namely.
(a) The rent for the land and building.
(b) The depreciation and maintenance charges for the building and equipment provided for in thecanteen.
(c) The cost of purchase, repairs and replacement of equipment including furniture, crockery,cutlery and
(d) The water charges and other charges incurred for lighting and ventilation.
(e) The interest on the amount spent on the provisions and maintenance of furniture andequipment provided
for in the canteen.
The local officers should check up whether, facilities as offered and which are admissible under theexisting
rules and orders are made available to the workers and enforce upon the contractors thenecessity of adhering
to the instructions for promotion of welfare of the workers according to theterms of the contract.
CLAUSE 51: Contractor shall have to arrange for the supply of gumboots. Hand gloves, mask etc.invariably to
the labourers/workers engaged by the contractor on asphalt work.
CLAUSE 52: The Contractor shall not show any distinction between Harijan and other class of labourers /
workers employed to carry out the Dhandhuka Nagar Palika work.
CLAUSE 53: FENCING AND LIGHTING
(a) The contractor shall, unless otherwise specified, be responsible for the proper fencing, lighting guarding
and taking of the necessary safety measures for all works comprised in the contract and for the proper
provision of temporary road, way, foot-way , guards, fences, caution notices, etc. asfar as the same may be
rendered necessary by reasons of the work for the accommodation ofworkmen, foot passengers or other
traffic and of owners and occupiers of adjacent property andthe public and shall remain responsible for any
accident that may occur on account of his failure totake proper & timely precautions.
(b) All the arrangements made for fencing and lighting shall be maintained by the contractor through the
currency of the contract till the physical taking over of the work by department.
CLAUSE 54: LIABILITY OF ACCIDENTS TO PERSONS:
Responsibilities and liabilities lf the contractor under Workmen’s Compensation Act are given in clause No.37.
In addition following shall also apply:
(a) On the occurrence of an accident, which result in death of workmen employed by the contractor or which
is so serious as likely to result in death of any such workmen thecontractor, shall within 24 hours of happening
of such accident(s) intimate, in writing toMuni.Enginineer-in-Charge the fact of such accidents. The contractor
shall indemnity Dhandhuka Nagar Palika against all loss or damage sustained by the Dhandhuka Nagar Palika
resulting directlyor indirectly from his failure to give intimation in the manner aforesaid including the
penaltiesor fines, if any, payable by the DhandhukaNagar Palika as a to the provisions of the said act inregard
to such accident(s).
Signature of contractor Signature of the Consultant Signature of chief officer
(b) In the case of an accident, in respect of which compensation may become payable underWorkmen’s
Compensation Act. whether by the contractor or by the Dhandhuka Nagar Palika as principal Employer, it shall
be lawful for the Muni.Enginineer-in-charge to retain out of moneydue and payable to the Contractor, such
sum or sum of money as may, in the opinion of theMuni.Enginineer-in-charge, be sufficient to meet such a
liability, The opinion of theMuni.Enginineer-in-charge shall be final regard to all matters arising under this
CLAUSE 55: ACCESS TO SITE AND WORK ON SITE:
The Muni.Enginineer may , if he considers fit from time to time, enter upon any land(s) which maybe in
possession of the contractor under this contract for the purpose of executing any work not included in this
contract by agents or by other contractors, at this opinion and the contractor shall, in accordance with the
requirements of the Muni.Enginineer-in –charge , afford all reasonable facilities for execution of the work
including occupation of lands by structure or otherwise for any other contractor employed by the Dhandhuka
Nagar Palika and his workmen for the workmen of the DhandhukaNagar Palika who may be employed in the
execution on or near the site of the work not included in the contract or of any contract in connection with or
ancillary to the work and in default, the contractor shall be liable to theDhandhukaNagar Palika for any delay
or expenses incurredby reason of such default. Provided always that if damage arising. Make a statement of
the same to the Muni.Enginineer-in-charge who shall from time to time, assess the value in his judgment
ofsuch damage and theDhandhukaNagar Palika shall from time to time pay to the contractor theamounts (if
any) accepted as justified by the Muni.Enginineer-in-charge :
CLAUSE 56: REPORTS REGARDING LABOUR:
The Contractor shall submit the following reports to the Muni.Enginineer-in-charge:
(a) (I) A daily report in the suitable form of the strength of labour, both skilled and unskilledemployed by him
on the work(s). The contractor shall increase or decrease the strength bothskilled and unskilled. if directed
by the Muni.Enginineer-in-charge. The submission of suchreports shall not, however , relieve the contractor
of his responsibilities and duties regardingprogress or any other obligation under the contract
(ii) A classified weekly return in the suitable form of the number of person employed on the works
during the preceding week.
(iii) A weekly medical report in the suitable form showing the health of the contractor’s camp.
The number of persons ill or incapable and the nature of their illness.
(iv) A report of any accident, which may have occurred, to be sent within 24 hours of
(v) Such other report as may be prescribed.
CLAUSE 57: Treasure Trove
In the event of discovery by the contractor or his employees, during the progress of work of anygold, silver, oil
or other minerals of any description and precious stones , treasures, coins,antiquities, relic, fossils or other
articles or value of interest whether geological, archaeological orany other such treasure & other things shall
be deemed to be the absolute property of the DhandhukaNagar Palika and the contractor shall duly preserve
the same to the satisfaction of theMuni.Enginineer-in-charge , from time to time, and relieve the same to such
persons as theMuni.Enginineer-in-charge may appoint. The contract shall take all reasonable precautions to
prevent his workmen other person fromremoving or damaging any such articles or things, immediately after
the discovery thereof and before removal acquaint the Muni.Enginineer-in-charge with discovery and carry out
his orders for the disposal of the same.
CLAUSE 58 : Indemnity :
The contractor shall indemnify theDhandhukaNagar Palika against all actions, suits, claims & demands through
or made against the Department in respect of work of this contractor against any loss damage to Department
in consequence of any action or suit being brought against the contractor for anything done or omitted to be
Signature of contractor Signature of the Consultant Signature of chief officer
done in execution of the work of this contract.
CLAUSE 59: Insurance of Laborus :
The contractor shall be responsible to arrange for insurance of all laboures, skilled and unskilled workers,
supervisors etc. employed by him as per labour regulation of the State.
CLAUSE 60: Setting Out:
The contractor shall be responsible for the true and proper setting out of the works and the orrectness of
positions, levels, dimensions and alignments of all parts of the work and for theprovisions of all necessary
instruments, appliance and labour in connection therewith. if , at any time during the progress of the work,
any errors, appear or arise in the position , levels, dimensionsor alignments of any part of the work, the
contractor, on being required to rectify such errors bytheMuni.Enginineer-in-charge shall at his own expense
do so to the satisfaction of theMuni.Enginineer-in-charge . if however, such error is based on incorrect data
supplied in writing bytheMuni.Enginineer-in-charge , the expenses of rectifying the same shall be borne by
theDepartment. The checking of and setting out of any line or level by the Muni.Enginineer-in-chargeor his
representative shall not in any way, relieve the contractor of his responsibilities for thecorrectness of the
error. The contractor shall carefully protect and observe all bench-mark, sitenails,page and other things used
in setting out of the work(s)/
CLAUSE 61: Cement Register:
A register in the prescribed form showing day-to-day receipt, consumption and balance of cementon site of
work will be maintained by the Department, which shall invariably be signed daily by the contractor or his
authorized representative in token of its correctness.
CLAUSE 62: Materials and Works Test Register:
A register in the prescribed from showing day-to-day receipt, consumption and balance of cementon site of
work by the Department and every entry thereof shall invariably be signed by the Contractor or his authorized
representative in taken of its correctness.
CLAUSE 63: Progress Schedule:
(a) The contractor shall furnish within one month (unless extended by the Muni.Enginineer-incharge)of the
order to start the work, the progress schedule in quadruplicate indicating the date or staring. The monthly
progress expected to be achieved and the anticipated completion date ofeach major item of work to be done
by him, also indicating dates of, procurement and setting upthe materials, plants and machinery. The schedule
should include a statement of proposed generaland detailed arrangements for carrying out works, and of item
, order and manner in such it isproposed general and detailed arrangements for caring out works, and of item,
order and mannerin which it is proposed that these shall be executed. The practice to the achievement
towardscompletion of the work in the time limit and of the particular items on the dates specified in
thecontract and shall have the approval of the Muni.Enginineer-in-charge. Further the dates for theprogress,
as in this schedule shall be adhered to.
(a) in case it is sound necessary, at any stage to alter the schedule. The contractor shall submit ingood, time a
revised schedule incorporating necessary modification proposed and get the same approved from the
Muni.Enginineer-in-charge. No revised schedule shall be operative without such acceptance in writing. The
Muni.Enginineer-in-charge is further empowered to ask formore detailed schedule or schedule. any by
week, for any item or items and the contractor shallsupply the same as and when asked for.
(b) The Muni.Enginineer-in-charge shall have, at all times, the right, without in any way vitiatingthis contract
forming grounds for any claim, to after the order of the work of any part thereofand the contractor shall
after receiving such direction, proceed in the order directed. Thecontractor shall also revise the progress.
Signature of contractor Signature of the Consultant Signature of chief officer
Schedules accordingly and submit four copies of therevised schedule to the Muni.Enginineer-in-charge
within seven days of the saidMuni.Enginineer's direction to alter the order of works.
(c) The contractor shall furnish sufficient plant, equipment and labour and shall work such hoursand shifts as
may be necessary to maintain the progress of the work as per approved progressschedule,The working and
shift shall company with all theDhandhukaNagar Palika regulations inforce and shall be such, as may be
approved by the Muni.Enginineer-in-charge and the samenot be varied without the prior approval of
Muni.Enginineer-in-charge.
(d) The contractor shall from time to time, as may be required by the Muni.Enginineer-in-charge,furnish to
Muni.Enginineer-in-charge with a statement in writing of the arrangements he proposes to adopt for the
execution of this contract and the Muni.Enginineer-in-charge may, ifhe considers necessary at any time
advice alternation in the same. Which the contractor shalladopt on notice thereof.
(e) The progress-schedule(s) shall be in the form of progress chart, forms, statements and/ orreports as may
be approved by the Muni.Enginineer-in-charge.The contractor shall submit four copies showing the
progress of the work in the form of a chartetc. at periodical intervals as may be specified by
Muni.Enginineer-in-charge.
(f) The approval of the progress schedules by the Muni.Enginineer-in-charge shall not relieve thecontractor of
schedule required by the Muni.Enginineer-in-charge and shall not entitle the contractor to any extra
Before starting the work, the contractor will have to obtain the license from the District AssistantLabour
Commissioner under the Contract Labour (Regulation and Abolition) Act. 1970 and contract Labour (regulation
and Abolition ) Gujarat Rules 1972 after paying necessary fees and deposit on the basis of the number of
labourers to be employed on the work and will have to supply two truecopies of the said license to the Deputy
Chief Officer before the work is started.
Signature of contractor Signature of the Consultant Signature of chief officer
Annexure: The information in the following annexure specimens should be furnished on separate
letter pad if necessary.
(Referred to Condition No.-2 General Rules and Direction for the guidance of Contractors. )
The Chief Officer,
Dhandhuka nagarpalika,
Dhandhuka, Dist. Ahmedabad
PLACE: Dhandhuka DATE :
Details regarding my / our partners our Company (in the case of limited Company Names, ddress (es),
telephone number(s) income tax etc. are as under :
Sr. Name(s) of Full address of Telephone Residential Telephone Full address of income
no. Person/Partner the place of No.(s) address(es) No.(s) tax office ward where
Director of the business (with (office) (Resi.) income tax return is
company pin code) filed
I/We hereby agree to intimate you about change if any, in the above-mentioned address (es) and telephone
No. (s) Within Fifteen days of its occurrence till my/our deposit, for the said work paid by me/us is not
returned to me/us.
Dated Signature of Tenderer
Signature of contractor Signature of the Consultant Signature of chief officer
LIST OF WORKS ALREADY COMPLETED BY THE TENDERER
Sr. Name of work Place Cost on Time taken in Remarks
no. completion) months To
Note: Necessary certificate from office concerned shall be attached with the tender
Signature of contractor Signature of the Consultant Signature of chief officer
LIST OF PLANT AND MACHINERY IN GOOD WORKING ORDER AVAILABLE WITH THE
Sr. Plant or Location AgeofMachinery Make Capacity Approximate Remark
no. Machinery Value
* Necessary certificate from the officer concerned shall be attached with the tender.
Sign of Tenderer
Signature of contractor Signature of the Consultant Signature of chief officer
DECLARATION REGARDIG WORKS ON HAND WITH TENDERER
Sr. Name of Place Estimated Date of Stipulated Amount of work Brief details Remark
no. work Cost issue of period of done on date of of
work order completion filling tender delay if any
Note 1 : Amount of work in column 6 should be given up to the month previous to the month in
which tenders are invited.
Note 2 : Necessary certificate from the officer concerned shall be attached with the tender.
Signature of contractor Signature of the Consultant Signature of chief officer
Signature of contractor Signature of the Consultant Signature of chief officer
Schedule showing (approximate) the materials to be supplied from the store for work contracted to be
executed and the rates at which at which they are to be charged for
Particulars Approximate Rate of which the materials will be charged to Place of
Quantity the contractor delivery
1 2 Unit Rate in Rupees
Signature of contractor Signature of the Consultant Signature of chief officer
Memorandum showing items of works to be carried out
Items Quantities estimated but Item of Estimated Rates Unit Total Amount according to
Items Quantities estimated but Item of Estimated Rates Unit Total Amount according to
No. may be more or less work estimated quantities
In figure In figure
Inwards Inwards
I/We am/are willing to carry out the work at …% above/below percent (should be written in figures
andwords) of the estimated rates mentioned above. Amount of my/our tender works out as under.
*Estimated amount *Estimated amount
Put to tender Rs. …………… Put to tender Rs.…………
Add: …….% above Rs. ………….. Deduct …% below Rs.…………
Total Rs. …………. Net Rs.…………
In words …………..………… In words…………………………….
(Please strike out whichever is not applicable)
Note: 1 All work shall be carried out as per Public Works Owner Handbook and other standard
specificationor as directed.
Note: 2 All the column is Schedule be filled in ink and the total of the entries in the last column should
bestruck by the contractor under his signature.
Note: 3 Rates quoted include clearance of site (prior commencement of work and at its close) in all
respectand hold good for work under all condition, site, moisture, weather etc.
Note: 4 to be continued on additional sheets, if found necessary.
Signature of contractor Signature of the Consultant Signature of chief officer
(See clause No. -2 )
Time Schedule, for completion of different designated parts of the work and rate of liquidated to be paid
Contractor, if he fails to complete the part of work within stipulated time limit is as detailed
Time Schedule of Completion
Percentage of time of the Percentage of work Rate of liquidated damages
Total time limit per day
(As corrected vied B & CD GR. No. TNC - 1091 - IB - 10/(11) - C , dated 29-6-92)
Signature of the Contractor
Signature of contractor Signature of the Consultant Signature of chief officer
Signature of contractor Signature of the Consultant Signature of chief officer
Dhandhuka Nagar Palika
DHANDHUKA NAGARPALIKA - DHANDHUKA
DISTRICT : AHMEDABAD
PROVIDING AND FIXING SINE BORDE VERIOUS LOCATION AT DHANDHUKA NAGARPALIKA
SR. ABSTRACT QTY. UNIT RATE RATE
1 Providing and fixing retro Reflective
Engineering grade Boardusing C.R.C.
(M.S.) Sheet 2mm, angle iron 75 x
x 6mm. Descaling and degreasing the
board as per requirementusing
epoxyprimer epoxy paint and carrying
retro reflactiveprocess by screen
painting as directed etc. complete
including transporting and fixing in
C.C. 1:4:8 with necessaryexcavation
curing etc. omplete as per I.R.C type
design. (A) Engineer Grade
Signature of contractor Signature of the Consultant Signature of chief officer
Dhandhuka NagarPalika
Name of Work:- Providing Suppling and Fixing of Sine Bored at Various location at Dhandhuka Nagarpalika
area ,Dhandhuka
SCHEME :SJMMSVY UDP-88 2025-26
I/We am/ are willing to carry out the work @ _____________ % Above /Below ____________
Percentage (Should be written in Figures and Words) of the Estimated rates mentioned above
amount of my/ our Tender work out as under.
Estimated Amount Estimated Amount
Put On Tender Rs. 1615489/- Put On Tender Rs. 1615489/-
Add % Rs Deduct % Rs.
Total Rs. Total Rs.
(In Words (In Words
Stamp With Signature Muni.Enginineer Chie Officer Vahivatdar
Of Dhandhuka Nagar Palika Dhandhuka Nagar Palika Dhandhuka Nagar Palika
Contractor Dhandhuka Dhandhuka Dhandhuka
Signature of contractor Signature of the Consultant Signature of chief officer
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