HQ_MED_Modular Operation Theaters for Room No. 1, 2 & 3 at Central Hospital, SCR, Lallaguda, Secunderabad (Technical specification and scope of work as per attached document).

Special Eligibility Criteria

1. 1

   Procurement will be made from only original manufacturers or their authorized dealers with tender specific authorization. Manufacturers / Authorized dealers to submit documents in support of their claim. Any authorized dealer quoting must enclose tender specific authorization from their manufacturer.

   Document requiredConfirmation required
2. 2

   In case authorized dealer participates in the tender, the past performance of their principal firm i.e, OEM will be considered. Whenever the authorized dealer is bidding on the basis of the OEM credentials, an undertaking by the OEM to ensure the execution of the work as per the terms and conditions of the tender must be enclosed along with offer.

   Document requiredConfirmation required
3. 3

   The tenderer/OEM must have supplied at least 5 (Five) No. of the same item or similar items ( i.e.Modular Operation Theater of different specifications) during last 5 years prior to and excluding tender opening date to S.C.Rlys/ Other Zonal Rlys/Rly. Production Units/Central Govt. /State Govt./Public Sector Undertakings, with documentary evidence such as CRAC / Receipt Note /Proof of acceptance of material by consignee.

   Document requiredConfirmation required
4. 4

   Firm should have NABH accreditation certificate for Modular Operation Theater WITH ACCESSORIES as per the technical specifications attached and a copy of the certificate should be enclosed with the offer.

   Document requiredConfirmation required
5. 5

   Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter No. 2020/RS(G)/779/2/Pt.1 dated 25.09.2020 including latest amendments, if any) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non- Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document optionalConfirmation required

Check List

1. 1

   Have you read the Security Deposit (SD) condition at Para 14 of Instructions to tenderers for e-tenders attached with this tender document and uploaded relevant document for seeking exemption from submission of SD?
2. 2

   If not, are you ready to pay Security Deposit ?
3. 3

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest. If yes, have you attached valid documents (UDYAM Registration Certificate) towards being MSE?
4. 4

   Have you read and accepted tender conditions?
5. 5

   Have you furnished the statement of deviations?[preferably nil]
6. 6

   Have you quoted Mode of dispatch on FOR - DESTINATION BASIS for free delivery at destination with rate structure clearly indicating the Basic Rate, GST, Freight etc., up to destination [consignee's premises]
7. 7

   Have you quoted delivery period correctly and precisely?
8. 8

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
9. 9

   Have you quoted the discount, if any, in the specified column only, in IREPS?
10. 10

    Have you attached any performance statements with your offer?
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Firm to indicate make-model-brand offered, if any.
13. 13

    Have you kept your offer valid for 120 days?

Commercial-Compliance

1. 1

   The date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else shall be ignored. [Denial of this condition not recommended].

   Document optionalConfirmation required
3. 3

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
4. 4

   Firm agrees to pass on such additional set off / input tax credit as may become available in future under the GST provisions in respect of all the inputs used in the manufacture of the tendered item on the date of supply, by way of reduction in price and advise the purchaser accordingly.

   Document optionalConfirmation required
5. 5

   1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti-competitive behaviour by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub-contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bidrigging and can even order the parties to cease and desist

   Confirmation required
6. 6

   FOR - DESTINATION BY ROAD. Accordingly, the firms are advised to quote on "FOR - DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED.

   Confirmation required
7. 7

   PURCHASE PREFERENCE TO MICRO AND SMALL ENTERPRISES (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference for MSEs, the bidder must be the manufacturer of the offered product. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. RELEVANT DOCUMENTARY EVIDENCE (UDYAM REGISTRATION CERTIFICATE) IN THIS REGARD SHALL BE UPLOADED ALONG WITH THE BID IN RESPECT OF THE OFFERED PRODUCT TO AVAIL THE BENEFITS UNDER MSE. Please refer para 15 of "General Tender Conditions" attached with this tender document for further details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

   Document optionalConfirmation required
8. 8

   Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "GENERAL TENDER CONDITIONS", "INSTRUCTIONS TO TENDERERS FOR E-TENDERS", "Technical specification", M&P Procurement Special tender conditions" attached to this tender document.

   Confirmation required
9. 9

   EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs @2% of the estimated value of the tender subject to a maximum Rs. 20 Lakh as per OPO for EMD & SD attached to the tender subject to the applicable exemptions: (a) EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis. (b) MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted from payment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022. (c)Other Railways and Government departments in terms of Rly Bd Lr. No. 2004/ RS(G)/779/11 dated24.07.2007. (d) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993. (e) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (f) Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration. (g) Vendors appearing on the approved vendors list of RDSO/PUs/ CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (i) In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them. Note: (i) There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. (ii) If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents can not claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate. (iii) OEMs are not exempted from payment of EMD wherethe OEM has participated in the tender and requests to place order on their authorized agent. (iv) Offers submitted without EMD will be summarily rejected.

   Document optionalConfirmation required
10. 10

    (Please refer this office OPO regarding EMD Security & SD Deposit: attached The to the Security tender) Deposit amount for this tender shall be 5% of the value of the contract subject to Max. Rs. 50 lakhs. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: (a) The store contract cases of value upto Rs. 25 (Twenty five) lakhs. (b) Other railways and government departments in terms of Railway Board Lr. No. 2004/ RS(G)/779/11 dt.24.07.2007. (c) Indian Ordnance Factories in terms of Rly Bd. Lr. No.92/RS(G)363/1 dated 08.04.1993. (d) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (e) Vendors registered with Railway Board/South Central Railway for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration. (f) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items. (h) In the tenders issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting SD. KVIC shall be exempted from SD for items supplied by them. Note (1): There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. Note (2): Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    Document optionalConfirmation required
11. 11

    (Please refer this office OPO regarding EMD & SD attached to the tender) Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy.

    Document optional
12. 12

    The Bidder confirms that other than financial terms, deviations (if any) to be quoted in the relevant columns of technical deviation and commercial deviation template provided on techno- commercial offer form . Deviations, if any, quoted at any other places, are liable to be ignored. Firm may note that conditions deviating from the tender conditions/ description/specifications may render the offer liable to be passed over

    Document optionalConfirmation required
13. 13

    After sales service should be provided at the place of delivery. Details of after-sales service facilities like address, telephone no., fax no. email etc.. total number of technicians, engineers with their qualifications, inventory for repair and number of equipments serviced by centre should be enclosed.

    Document requiredConfirmation required
14. 14

    Warranty: a) A comprehensive warranty period for Modular Operation Theater shall be 36 (thirty six) months from the date of commissioning and proving out of Modular Operation Theater. For details regarding warranty and other CAMC conditions, bidder to refer the technical specification a n d M&P procurement special conditions attached with tender.

    Confirmation required
15. 15

    Tenderers who are OEM, must give undertaking for supply of spare parts for a period of expected life of the Modular Operation Theater. Other tenderers must submit undertaking from OEM for supply of spare parts for a period of expected life of the Modular Operation Theater.

    Document required
16. 16

    Original Technical Brochure should be enclosed with quotation which shall indicate compliance of the technical specifications are required by us.

    Document requiredConfirmation required
17. 17

    The Inter-se position of offers would be determined consignee-wise based on the sum of cost of the equipment, the cost towards CAMC for 5 years (duly taking discounting factor, as per tender document) after a free warranty period of 3 years. The firm should quote the rates in respective columns for all the items failing which the offers will be summarily rejected. The tenderers should quote for all tendered items for the respective tendered quantities, otherwise their offers shall be summarily rejected.
18. 18

    The detailed CAMC conditions are enclosed in technical specification and M&P procurement special conditions attached to this tender document. The CAMC may be separately entered by the consignee after completion of warranty period.
19. 19

    In case of difference between M&P procurement special conditions with respect to General tender conditions and Instructions to tenderers for e-tenders, the terms of M&P procurement special conditions will prevail.
20. 20

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   No deviation is permitted with respect to the validity of offer (i.e. validity of the offer shall be 120 days or more). This condition supersedes the validity condition mentioned anywhere else in the tender document.