Preparing And Providing Plans, Estimate & SBD For The Building Work Under Jurisdiction Of Capital Project Division 1, Gandhinagar

 Bidders have to submit Technical bid as well as Price bid in Electronic format only on above mentioned website till the Date & time shown above.

 Offers in physical form will not be accepted in any case.

Bidders who wish to participate in online tenders will have to procure/ should have legally valid Digital Certificate (Class-III) as per Information Technology Act-2000

using which they can sign their electronic bids. Bidders can procure the same from any of the license certifying Authority of India or can contract (n) code solutions -

a division of GNFC Ltd, who are licensed Certifying Authority by Govt. of India. All bids should be digitally signed, for details regarding digital signature certificate

and related training involved the below mentioned address should be contacted :

(n)Code solutions

A division of GNFC

301, GNFC Infotower, Bodakdev,

Ahmedabad- 380 054 (India)

E-mail: [email protected] Mobile: 9898540855,

OTHER TERMS & CONDITIONS AS PER DETAILED TENDER DOCUMENTS

DETAILS ABOUT TENDER :

Department Name R & B Department

Circle/ Division Ex. Engineer, C.P. Division No.1

IFB No. Short Tender Notice No. / of 2025-26

Name of Project “Preparing And Providing Plans, Estimate & SBD

For The Building Work Under Jurisdiction Of

Capital Project Division 1, Gandhinagar”

GOVERNMENT OF GUJARAT

ROADS AND BUILDING DEPARTMENT

Work Of :- “Preparing And Providing Plans, Estimate &

SBD For The Building Work Under Jurisdiction Of Capital

Project Division 1, Gandhinagar”

OFFICE OF DEPUTY EXECUTIVE ENGINEER,

CAPITAL PROJECT SUB DIVISION NO. 20, CAPITAL

PROJECT BUILDING, 1ST FLOOR, SECTOR –

GANDHINAGAR-382016

E-mail: [email protected]

Table of Contents

Sr No. Description Page No.

1 Section-I-Detail NIT i

2 Section-II – Instructions to Consultants (ITC) 5 –

3 Section-III-Terms of Reference (TOR) 13 –

4 Section-IV-Technical Proposal Standard forms 21 –

5 Section-V-Financial Proposal Standard forms 26 –

6 Contract Agreement for Consultant’s Services 34 –

REQUEST FOR PROPOSAL

Executive Engineer Capital Project

Division No. 1, Gandhinagar

Section-II: - Instructions to Consultants (ITC)

1 INTRODUCTION:

1.1 Consultants are invited to submit technical and financial proposals online for consulting

Services required for the assignment as detailed in TOR.

1.2 To obtain firsthand information of the assignment and local conditions, you are

requested to pay a visit to the project site and concerned division, before submitting

the proposal. You must fully acquaint yourself of the local conditions and take them in

to account in preparing your proposal.

1.3 Please note the following:

1.3.1 Cost of preparing the proposal including visits to the Client's office and the project area,

are not reimbursable as a direct cost of the assignment.

1.3.2 Client is not bound to accept any of the proposals submitted.

1.4 The proposals must be properly signed as detailed below:

1.4.1 By the proprietor in case of a proprietary firm.

1.4.2 By the partner holding Power of Attorney, in case of a firm in partnership, (A certified

copy of the Power of Attorney shall accompany the proposal).

1.4.3 By a duly authorized person holding the Power of Attorney in case of a limited company

or a corporation (A certified copy of the Power of Attorney shall accompany the

1.5 Joint venture and association with other consultants are Not Allowed.

2 Amendment in the tender document:

2.1 At any time before the submission of the proposals, the Client may, for any reason,

whether at its own initiative or in response to a clarification requested by a consulting

firm, modify the Documents by amendment. The amendment will be notified on line.

The client may at his discretion extend the deadline for submission of the proposals.

3 PREPARATION OF THE PROPOSAL: -

Consultants are requested to submit a technical and a financial proposal in prescribed

Format online only. The proposal shall be in English language.

3.1 Technical Proposal

3.1.1 Consultants are expected to examine all terms and instructions included in the

Document Failure to provide all or any of their quested information will be at your risk

and may result in the rejection of your proposal.

3.1.2 During preparation of the technical proposal, you must give particular attention to the

(i) Total assignment period is 12 months which may be extended as per requirement of

the assignment. Consultant will have to provide services during extended period also

on the same terms & conditions.

(ii) A good working knowledge of English and Gujarati language is essential for key

professional staff on this assignment.

(iii) All reports must be in the English language.

(iv) Past performance of the consultant in the Authority will be taken in to account.

3.1.3 Your technical proposal shall include but be not limited to the following:

(i) Relevant experience of survey & estimation of buildings (including details of the

previous experience).

(ii) Company profile

(iii) CV of Professional staff

3.2 Curriculum Vitae (C.V) recently signed with date by the proposed key professional staff

and also by an authorized official of the firm.

3.3 Financial Proposal

3.3.1 The financial proposal should be submitted in form Fin-1 (Schedule B)

3.3.2 The financial proposals shall be prepared to cover the tasks mentioned in the TOR and

also, the tasks you may think should be carried out in order to meet the objective of

the Assignment. Remuneration of staff should include all incidental expenses that staff

might have to incurred to discharge their duties. No separate payment will be made for

any facility that consultant may have to provide to its staff or any other expenditure on

any account consultant might have to incurred to full fill the objective of assignment as

per TOR. Consultants should include all such charges in the remuneration and other

components mentioned in the Form Fin-1.

3.3.3 The financial proposals shall take into account the all-tax liability and cost of insurance

3.3.4 Data Sheet

1 The name of the Project Preparing And Providing Plans, Estimate & SBD For The

Building Work Under Jurisdiction Of Capital Project

Division 1, Gandhinagar

2 The name of the client OFFICE OF DEPUTY EXECUTIVE ENGINEER,

CAPITAL PROJECT SUB DIVISION NO.

CAPITAL PROJECT BUILDING, SECTOR-16

E-mail: [email protected]

3 Scope of work At present, scope of work is described as per TOR. Client

may extend the scope of work/ services according to the

4 The designation and OFFICE OF DEPUTY EXECUTIVE ENGINEER,

address of the client CAPITAL PROJECT SUB DIVISION NO.

CAPITAL PROJECT BUILDING, SECTOR-16

E-mail: [email protected]

5 Earnest Money Deposit Rs.10,000/- (Rupees Ten Thousand only) in favor of "DEPUTY

EXECUTIVE ENGINEER, CAPITAL PROJECT SUB DIVISION

NO. 20" payable at Gandhinagar Earnest money deposit shall

be in form of Fix Deposit from Nationalized Bank valid for the

proposal validity period in favor of Client. EMD of the

successful bidder will be returned after issuance of the work

order to proceed further. EMD of bidders other than selected

will also be returned after issuance of workorder to the

selected bidder.

6 Tender Fees Rs.900/- (Rupees Nine Hundred only) in favor of "

DEPUTY EXECUTIVE ENGINEER, CAPITAL PROJECT

SUB DIVISION NO. 20" payable at Gandhinagar

7 Security deposit 5% of Security deposit will be Submitted as FDR With

each running bill and it will be released during the final bill

of each of the project components and FDR Will Be

Released after 3 month

8 The language of English

9 Deposit Empaneled Consultant has to Submit Rs.1,00,000/-

(Rupee One Lakh Only) Deposit

10 Limitation to joint venture Joint venture is not permitted.

or sub-contracts are

11 Working knowledge of a Gujarati or Hindi or English

Specified Language

12 Language of Reporting English

13 Tax liability, insurances, The Consultant's Financial Proposal shall account for

description or reference all tax and duty.

14 The currency for payment Indian Rupees Only

of consultancy fees

15 Required number of Technical Proposal - 1 original + 1 Duplicate {to be

copies of the Proposal sealed in separate covers)

Financial Proposals - Only Online Submission.

16 The Address of OFFICE OF DEPUTY EXECUTIVE ENGINEER,

submission of Proposal CAPITAL PROJECT SUB DIVISION NO.

CAPITAL PROJECT BUILDING, SECTOR-16

E-mail: [email protected]

17 The date and time of / /2026

Proposal, submission.

18 Validity period 120 days

4. Submission of Proposals: -

4.1.1 Your proposal must be valid for 90 days from the closing date for submission of bid

During which you must maintain the professional staff proposed for the assignment.

4.1.2 The Consultant must submit Earnest Money for an amount as shown in NIT for the

particular package. The Earnest Money shall be pledged in Favor of Deputy Executive

Engineer, Capital Project Sub Division No.20, Gandhinagar in one of the forms

mentioned below: -

a) Demand Draft of any scheduled Bank.

b) Fixed/Term Deposit receipt of any Scheduled Commercial Bank.

4.1.3 The proposals/not accompanied by proper Earnest Money will not be opened.

4.1.4 Earnest Money of unsuccessful consultants will be returned within 28 days of the end

of the validity period of the offer.

4.1.5 The Earnest Money of the successful consultants / and those who agree to be on

empanelment at lowest quoted rates will be discharged/ adjusted when consultant has

signed the agreement and furnished the required performance security.

4.1.6 The Earnest Money may be forfeited

a) If the consultant withdraws the offer after submission during the period of Tender

b) In the case of a successful consultant, if the consultant fails, with in the specified

time limit to sign the agreement & furnish required performance security.

5. Proposal Evaluation: -

A two-stage procedure will be adopted in evaluating the proposals;

(i) Technical evaluation, which will be carried out by a committee constituted for the

Purpose prior to opening the financial proposals;

(ii) Financial evaluation

5.1 Evaluation of Technical Proposal: -

The evaluation committee appointed by the client will carry out its evaluation

Applying the evaluation criteria as under: -

5.2 Criteria for Evaluation of Technical Proposal: -

Only those consultants who fulfill following minimum criteria shall be eligible for

consideration: -

(i) The Firm Should have completed minimum 50.00 Cr. (Estimated T.S amt.) of

survey and estimation Work (Experience of Govt./Semi Govt/Experience

consultant) should be considered.

(ii) The firm should have work experience in jurisdiction of Gujarat. (Attached

Experience Certificate)

(iii) Consultant also have to upload scan copy of Pan card, GST Certificate, DD,

EMD, Proof of Registration of Agency and other required Document for tender)

also as majority of stages of movement of proposal are in

Gandhinagar,agency/personnel should be based at Gandhinagar / Ahmedabad.

(Copy of Ownership Proof / Rent Agreement)

(iv) Last / Current year of average annual Turn Over of Company having must be

as below (CA Certificate Require)

(a) Min 25 Lacs

(v) Firm should have specified technical staff as mentioned in TOR Sec-3.

(a) Team leader cum project in charge - B.E./B.Tech+7 year experience (Civil)

or M.E./M.Tech (Structure)+ 5 year experience

(b) Structural Engineer - M.E./M.Tech (Structure)

(c) Senior Mechanical/Fire Course Engineer - B.E./B.Tech (Mechanical/Fire

(d) Junior Architecture - B.Arch

(e) Senior Civil Engineer - B.E./B.Tech (Civil)

(f) Junior Civil Engineer - Diploma or B.E./B.Tech (Civil)

(g) Surveyor- Diploma or B.E./B.Tech (Civil)

(h) Data Operator

(vi) Documents Require of Company/Agency:

(a) PAN Card of Agency

(b) Registration of Government Authority

(c) GST Certificate

IF any firm is blacklisted or debar form government, they are not eligible for bidding of

Tender document.

(i) The committee shall evaluate the Technical Proposals on the basis of their

responsiveness to the Terms of Reference, applying the evaluation criteria, given

in the tender document A Proposal shall be rejected at initial stage if it does not

respond to important aspects of the RFP and particularly the Terms of

5.3 Opening of Financial proposals: -

Financial Proposals shall be opened online in the presence of the Consultants

representatives who choose to attend. The names of the qualified Consultants, shall

5.4 The evaluation committee will review the detailed content of each Financial Proposal

during the review of Financial Proposals any personnel and others involved in the

evaluation process will not be permitted to seek clarification or additional information

from any Consultant who has submitted a Financial Proposal.

6. Negotiations: -

Normally negotiation shall not be conducted, however, with the approval of competent

authority negotiation may be conducted with the lowest bidder / bidders with a view to

withdraw the conditions and Reduce/Change the rates Also to justify bidder/ bidders

7. Award of Contract: -

7.1 On the basis of rates quoted by lowest bidder and agreed upon after negotiation (if

any), all other consultants, bidders will be invited to negotiate and to agree for the

lowest rates of each of the items and all those who agrees, shall be entitle for

empanelment for the work.

7.2 The selected Consultant is expected to commence the assignment FROM the date

and at the location specified in empanelment order.

Deputy Executive Engineer Executive Engineer

Capital Project Sub Division No. 20 Capital Project Division No.

Gandhinagar Gandhinagar

SECTION III: -TERMS OF REFERENCE (T.O.R.)

FOR APPOINTMENT OF CONSULTANT

Preparing And Providing Plans, Estimate & SBD For The

Building Work Under Jurisdiction Of Capital Project Division

Capital Project Division No. 1, Gandhinagar has decided to empanel the

consultant/consultants for preparing the detailed cost estimates & Draft Tender Paper

for the Works in Capital Project Division No. 1, Gandhinagar The consultant is required

to interact with the concerned division/subdivision Office of Road & Building and gather

all the information required for the preparation of detailed estimate & Draft tender

Paper of the proposed project.

The detailed estimate & Draft tender Paper of the proposed project shall be based

on standards/acceptable to Roads and Buildings department, Govt. of Gujarat and

specifications of Government of Gujarat, Relevant Roads & Buildings Department of

Government of Gujarat standards and guide lines and sound Engineering practices.

Capital Project Division No. 1, Gandhinagar has decided to appoint technical

consultant for the services mentioned here under in the scope of work as follows: -

1. scope of work

The scope of Consultancy services shall include

(a) To carry out Preliminary & Detailed Field Survey and collection of Data for

proposed project.

(b) To prepare General Arrangement Drawings and generally out plans, General

Description of the project, to prepare Bill of Quantities and Cost Estimate for

proposed project.

(c) To prepare detailed estimate & Draft tender Paper of proposed project and to

prepare drawings for the same for approval and to prepare BOQ based on

detailed design and consultant shall prepare specification for all the items

included in the BOQ as per standards and/or R&B Dept. Specifications Additional

specifications which are not included in R&B dept. Specifications shall be based

on sound engineering & construction practices.

(d) To carry survey and prepared feasibility reports of same.

(e) To prepare estimate of buildings as per latest SOR of concern Division.

2. ABOVE MENTIONED SCOPE OF WORK SHALL BE CARRIED OUT AS SPECIFIED

After the letter of acceptance or /and empanelment and before starting

commencement of the work the consultant has to arrange / attend one joint meeting

with concerned Executive Engineer Capital Project Division No. 1, and concerned field

Engineer for technical discussion.

(a) Detailed topographical survey for Building Construction to identify the purpose of

natural or man-made features as per directed by Engineer-in-charge and

submitting all details in Drawing in Soft Copy i.e. CD/Pen drive and hard copy

with colored print.

(b) Preparation of Estimates for New construction of Building work on the basis of

Detailed Plan of Building by Analyzing Survey data, site conditions, feasibility

report making all necessary rate analysis (with the help of market conditions if

required) and prepare Draft Tender Paper with detail specifications and

scrutinize Estimate and SBD from Sanctioned Authority and get approval etc.

complete as per directed by Engineer-in-charge.

(c) Preparation of Estimates for Renovation of various category existing Building by

making all necessary rate analysis including all drawings like plan, elevation,

section etc. (with the help of market conditions if required) and prepare Draft

Tender Paper with detail specifications and scrutinize Estimate and SBD from

Sanctioned Authority and get approval etc. complete as per directed by

Engineer-in-charge.

(d) Preparation of Estimates for Demolition of various category existing Building by

making all necessary rate analysis including all drawings like plan, elevation,

section etc. (with the help of market conditions if required) and prepare Draft

Tender Paper with detail specifications and scrutinize Estimate and SBD from

Sanctioned Authority and get approval etc. complete as per directed by

Engineer-in-charge.

(e) The Financial proposals shall be taken into account the all tax liability and cost

of insurance etc. except GST,GST shall be paid Separately

(f) Agency shall be submitted soft copy (PDF Format) as well as hard copy (min.

set) of proposed estimate and draft tender paper etc.

1) Extension of Time

(a) any period within which a party shall pursuant to this agreement, complete any action or

task shall be extended for a period equal to the time during which such party was unable

to perform such action as are Sult of force majeure.

(b) The initial time duration for empanelment is One Year (12 Months).

2) Recovery: Any sum falling due or any loss caused due to this agreement shall be

recoverable by the client from the consultant’s security deposit and balance as if it were

arrears of land revenue.

3) The consultant shall be liable for defects, discrepancies and disorders etc. in preparing

cost estimates.

4) The Consultants shall be liable for arithmetical calculations in cost estimates & draft

5) All plans, drawings, specifications, design, reports other document and Software

prepared by the consultant for the client under this agreement shall be come and

remain the property of the client. The Consultant shall, not later than upon termination

6) Or expiration of this agreement, delivery all such document etc. to the Client, together

with a detailed inventory thereof. Restrictions about the future use of these documents

and software, if any shall be specified in the document.

7) The consultants, their sub-consultants and the personnel of either during the tenure

within two (2) years after the expiration of this agreement, disclose any proprietary or

confidential information relating to the project, the services, this agreement or the

Client’s business or operations without the prior written consent of the Client.

8) Consultant shall be liable for surveying of utility shifting & its cost estimate.

9) SETTLEMENT OF DISPUTES

(a) Amicable Settlement

The parties shall use their best efforts to settle amicably all disputes arising out

of or in connection with this agreement or the interpretation there of.

(b) Dispute Settlement:

Any dispute between the parties as to matters arising pursuant to this agreement

which cannot be settle amicably within thirty days after receipt by one party of

the other party’s request for such amicable settlement may be submitted by

either party for settlement to the Executive Engineer, Capital Project Division

and Addl. Secretary, Gandhinagar and decision shall be final and binding to both

(c) Jurisdiction:

The contract has been entered into the State of Gujarat and its validity,

construction, interpretation and legal effect shall be the exclusive Jurisdiction of

the courts in concerned district or of the courts at the place where this agreement

entered into No other jurisdiction shall be applicable.

(d) Taxes and Duties:

The consultants and the personnel shall pay the taxes, duties; fees, levies and

other impositions levied under the existing, amended or enacted laws during life

of this agreement and the Client shall perform such duties in regard to the

deduction of such tax as may be lawfully imposed.

The consultants shall furnish to the client the following report and documents. All

reports and document shall be English.

(a) Final estimate -

4 Copies (Hard Copy)

11) Schedule of Service:

(a) Submission of Final estimate

Maximum 15days from

the date of approval of

inception reports or

as urgency of client.

12) Payment Schedule:

Payment schedule for the work will be as follows:

(a) Submission & Final approval of Final Estimate - 100% of the particular

The particular job The Payment shall be on the basis of work and actual work done

as per BOQ any under prepared, incompletion / inadequate or part submittal shall be

deemed as invalid submittal. The adequacy of the submittal shall be determined at the

sole discretion of the client. Clients will generally accord approval within 30 days of

submission of reports.

13) Performance security:

It is deducted from Bill.

14) Responsibility for Accuracy of Project Reports:

(a) The consultants shall be responsible for accuracy of all the data used in Project

preparation and estimates prepared by him as part of the project. He shall Indemnify the

client against any inaccuracies in the work. For this purpose, retentions money 5% of the

particular job will be deducted from job payment and it will be released after completion of

job. He shall furnish bank guarantee /FDR for an amount to the extent of 5%of the total

consultancy fees to be received by him. The bank guarantee / FDR shall be valid for a period

of 1 year from the date of submission of the final Estimates and Draft tender papers. The

final installment of 5% of the fees shall be released only on receipt of this bank guarantee.

(b) All the documents, estimates, drawings, calculations, designs, survey data etc

shall be signed by the Senior Engineer of the consultant and the same shall be held

responsible for any erroneous submissions. In case of major errors, inaccuracies, mistakes,

the consulting firm and senior engineer both shall be barred for duration of 6months to 3years

as decided by Superintending Engineer of the respective Circle.

15) Termination of work:

(a) The Client may award the work to another consultant who appear in tender & qualify

as agreement price in the case of requirement.

(b) The client reserves all the rights to terminate work without any prior notice, incase, the

sub mission is not done within time schedule.

(c) The Executive Engineer reserves the rights to bar and/or restrict the services of

consultant for repeated erroneous or delayed sub missions.

(d) If consultant fails to either start or complete the work in stipulated time limit/ schedule

he shall be black listed from the works of R&B Department.

3. MINIMUM REQUIREMENT OF PERSONNEL NUMBERS, QUALIFICATION AND

EXPERIENCE E IN RESPECTIVE CATEGORIES WITH THE FIRM

1. Team Leader cum project in-charge

Minimum ONE Engineer should be enrolled with the firm as Project In-Charge

having graduation in civil engineering and should have minimum 7 years of

experience in related works, Or Master in Engineering with 5 years of experience

in related works.

2. Structural Engineer

Minimum ONE Engineer should be enrolled with the firm as Structure Engineer

having graduation in Master in Structure engineering and should have minimum

5 years of experience in related works.

3. Mechanical/Fire Course Engineer

Minimum ONE Engineer should be enrolled with the firm as Senior Mechanical

Engineer having graduation in Mechanical/Fire/MEPF Design Course/

engineering and should have minimum 5 years of experience in related works

4. Junior Architecture

Minimum ONE Architecture should be enrolled with the firm as Junior

Architecture having graduation in B.Arch and should have minimum 3 years of

experience in related works.

5. Senior Civil Engineer

Minimum ONE Engineer should be enrolled with the firm as Senior Civil

Engineer having graduation in civil engineering and should have minimum

years of experience in related works.

6. Junior Civil Engineer

Minimum ONE Engineer should be enrolled with the firm as Junior Civil Engineer

having diploma/graduation in civil engineering and should have minimum 5 years

of experience in related works.

7. Junior Civil Engineer

Minimum ONE Surveyor should be enrolled with the firm as Junior Civil Engineer

having diploma/graduation in civil engineering and should have minimum 3 years

of experience in related works.

8. Data Operator

Minimum ONE Employee should be enrolled with the firm as Data Operator

having basic knowledge of computer and should practice as a data operator

since last 2 year.

4. RIGHTS/RESPONSIBILITY

All Plans, designs and data collected for this project shall be the property of

concerned Executive Engineer Capital Project Division 1 and the consultant will have

no right to deal with it in any way without express written consent of concerned

Executive Engineer Capital Project Division 1. The entire information as furnished to

the consultant as well as that gathered and collected by the consultant in the process

of work shall be kept strictly confidential and not passed on to anyone. The consultant

shall also indemnify concerned Executive Engineer Capital Project Division No.

against all claims and proceedings for on account of infringement of any patent rights

etc.in respect of each and every part of the work Indemnity Bond in the form of Fixed

Deposit/Bank guarantee shall be furnished to concerned Executive Engineer Capital

Project Division No. 1,on acceptance of quotation offer and before any payment.

Before final payment of services, if needed indemnity Bond/F.D/B.G.will be retained

otherwise Indemnity Bond /bank guarantee will be released after completion of

consultancy work.

In addition to what is specified under scope of services the consultant shall be

responsible for providing all other necessary facilities and logistical support for himself

and supporting staff, including accommodation, transportation, office equipment,

communications, utilities, office supplies, insurance and other support requirements for

Field survey data will be collected by the consultant. For any deviation in the same

during execution of the work, it is the responsibility of the consultant to revise the

approved detailed design calculations and detailed working drawings without any extra

5. PERIOD OF CONSULTANCY

The consultancy job shall be for a period of 12(Twelve)months, as per the details

• To carry out Field Survey sand collection of data (Photographs)for proposed

• To examine suit ability of providing various treatments of the project,

• To prepare plans General Description of the project to prepare BOQ,

specifications & Cost estimate for proposed project for approval.

• To prepare Detailed Draft Tender Papers, as per requirement of Roads and Buildings

6. MODE OF MEASUREMENT

For quoted rate the Measurement shall as per Schedule B.

(a) The payments for the work shall be made for only those activities which are assigned to

him and completed satisfactory.

(b) The payments for the works shall be done by the concern Division assigning the works.

SECTION IV. TECHNICAL PROPOSAL-STANDARDFORMS

TECH-1 Technical Proposal Submission Form

TECH-2 Consultant’s Experience

TECH-3 Team Composition

TECH-4 Curriculum Vitae (CV) for Proposed Professional Staff

TECH-1 Technical Proposal Submission Form

[Location,Date]

The Deputy Executive Engineer

Capital Project Sub Division-20

I / We, the undersigned, offer to Preparing And Providing Plans, Estimate & SBD For The

Building Work Under Jurisdiction Of Capital Project Division 1, Gandhinagar. In accordance

with your Request for Proposal dated [ / /2026] and our Proposal. We are hereby submitting

our Proposal, which includes this Technical Proposal and Financial Proposal.

If negotiations are held during the period of validity of the Proposal, i.e. before […/…... /2026]. we

undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature: - (In full and Initials)

Name and Title of Signatory: -

Name of Firm: -

(Attach Firm Registration Proof)

TECH-2 Consultant’s Experience

Relevant Services carried out in the last Three years.

Using the format below, provide information on each reference assignment for which your

firm for carrying out consulting services similar to the ones requested under this

Assignment name:

Location within country:

Name of Client:

Narrative description of Project:

Total Estimated Amt. of Building: -

Description of actual services provided by your staff within the assignment:

Authorized Signature [In full and initials]:

(Attach Experience proof of each assignment separately)

TECH-3 TEAM COMPOSITION

Name of Staff Area of Expertise Position Assigned

(Attach copy of educational qualification proof of each staff as per TOR, it is mandatory)

TECH-4 CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL KEY PERSONNEL

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Staff [Insert full name]:

3. Date of Birth: Nationality:

4. Education [Indicate college/university and other specialized education of staff member, giving names

of institutions, degrees obtained]:

5. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and

7. Employment Record [Starting with present position, list in reverse order every employment held by

staff member.]:

From [Year]: To [Year]:

Positions held:

8. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience. I understand that any willful misstatement described

herein may lead to my disqualification or dismissal, if engaged.

[Signature of Key personnel]

Full name of authorized representative:

SECTION V. FINANCIAL PROPOSAL-STANDARD FORMS

FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM

[Location,Date]

The Deputy Executive Engineer

Capital Project Sub Division-20

I / We, the undersigned, offer Preparing and providing plans, estimate & SBD for the Building

work under jurisdiction of Capital project Division 1, Gandhinagar.

In accordance with your Request for Proposal dated [Insert Date]. The rates quoted by me/us are

inclusive of all taxes except GST.GST shall be paid extra

I/We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature: - (In full and Initials)

Name and Title of Signatory: -

Name of Firm: -

Sr Description Unit % or

1 Carry out only survey work by total station at 5mx5m grid(interval) including preparing contours Per Sq.Mt

map/cross section ( contours interval 0.2mt/cross section at @ 10mts.) and preparing earth work

statement and also other relevant details Drawing as per directed by the Engineer and submitting

all details in soft copy in CD/per Drive and hard copy incl. preparing campus in AutoCAD. (Plan

2 Carry out only survey work by DGPS at 5mx5m grid(interval) including preparing contours Per Sq.Mt

map/cross section ( contours interval 0.2mt/cross section at @ 10mts.) and preparing earth work

statement and also other relevant details Drawing as per directed by the Engineer and submitting

all details in soft copy in CD/per Drive and hard copy incl. preparing campus in AutoCAD. (Plan

3 Surveying and preparing Plan, Elevation, Section of all Building and submitting all details in Soft

copy (PDF Format) in CD/Pen Drive and Hard Copy in Auto CAD Above

3(A) For G.F. Per Sq.Mt. Of

3(B) For G.F. + F.F. Per Sq.Mt. Of

3(C) For Each Additional story of Building Per Sq.Mt. Of

Sr Description Unit % or

4 Geotechnical investigation - Mobilization of equipment machinery at site and demobilization after Per Rmt

completion of job. Taking SBC by drilling bore hole of 100 to 150 mm dia for taking sample of

undisturbed/disturbed soil for required for soil investigation (Without Rock ), performing standard

penetration test at 1.5 mt interval, performing various Lab test like triaxial test, direct shear test,

liquid limit, plastic limit, plasticity index, grainsize analysis in Lab. Including preparation of soil

reports with SBC recommendation.

5 Providing and carrying out Non-Destructive Testing (NDT) for assessment of quality, strength

and condition of R.C.C. structures / members such as columns, beams, slabs, footings, pile caps,

walls etc. of existing or newly constructed structures by approved methods with report as directed

by the Engineer-in-Charge and Preparing and providing structure design for the repairing of the

existing building, other structure as required/proposed and also other relevant details as per

directed by the Engineer including scrutinizing design to sanction authority and submitting all

details in Soft copy (PDF Format) in CD/Pen Drive and Hard Copy

5(A) Estimated cost up to 6,00,000.00 % of T.S.

5(B) Estimated cost up to Rs. 6,00,000.00 to 25,00,000.00 % of T.S.

5(C) Estimated cost More than Rs. 25 Laces % of T.S.

Sr Description Unit % or

6 Preparing and providing structure design for the repairing of the existing building, other structure

as required/proposed and also other relevant details as per directed by the Engineer including

scrutinizing design to sanction authority and submitting all details in Soft copy (PDF Format) in

CD/Pen Drive and Hard Copy

6(A) Estimated cost up to 6,00,000.00 % of T.S.

6(B) Estimated cost up to Rs. 6,00,000.00 to 25,00,000.00 % of T.S.

6(C) Estimated cost More than Rs. 25 Laces % of T.S.

7 Providing Structural Design Drawings of RCC frame / Steel Structure For New Building as per

latest IS code provision & to take necessary approval from competent authority.

7(A) For G.F. Per Sq.Mt. Of

7(B) For G.F. + F.F. Per Sq.Mt. Of

7(C) For Each Additional story of Building Per Sq.Mt. Of

8 Preparing Architectural Planning, Providing Working and detailed Drawings, Estimates & to take Per Sq.Mt. Of

necessary approval from competent authority. Slab area

9 Providing Architectural 3D Model including Elevation Design and 3D View in HD Quality as per Per View

architectural Planning & to take necessary approval from competent authority

10 Providing Interior Designing Work, 2D-Planning, Floor working drawings & to take necessary Per Sq.Mt. Of

approval from competent authority Slab area

11 Providing Interior 3D Model including all Room/Office Elevation Design and 3D View in HD Quality Per View

as per Interior Planning & to take necessary approval from competent authority

Sr Description Unit % or

12 Providing Landscape Design work,2D-Planning and Working Drawings & to take necessary Per Sq.Mt. Of

approval from competent authority Slab area

13 Providing Landscape Design 3D Model including 3D Design and 3D View in HD Quality as per Per View

Landscape Planning & to take necessary approval from competent authority

14 Preparing the valuation Report of Building by Sinking fund method with relevant supporting Per Sq.Mt. Of

document (i.e. Building Plan, photographs etc.) as directed by Engineer In charge and submitting Slab area

all details in Soft copy (PDF Format) in CD/Pen Drive and hard copy and scrutiny from sanction

authority and get sanction. (Plan Area).

15 Preparing Dismantling Estimate of existing Building along with Building plan, photographs, material Per Sq.Mt. Of

credits statement, etc. as directed by Engineer in charge and submitting all details in Soft copy Slab area

(PDF Format) in CD/Pen Drive and hard copy and scrutiny from sanction authority and get

sanction. (Plan Area)

16 Preparing Estimate for construction of New building ( with all necessary ancillary work ) including

scrutinizing the estimate as per instruction of sanction authority with all required necessary drawing

and other details (Submitting all details in Soft copy (PDF Format) in CD/Pen drive and hard copy)

incl. taking campus ground level if Required and get technical Sanction.

16(A) Estimated cost up to Rs. 12 Laces % of T.S.

16(B) Estimated cost up to Rs. 12 Laces to 1.0 Crore % of T.S.

16(C) Estimated cost up to Rs. 1.0 Crore to 5.0 Crore % of T.S.

16(D) Estimated cos Rs.5.0 Crore Above % of T.S.

Sr Description Unit % or

17 Preparing Estimate for repairing of the existing building Or existing campus in Addition alteration

work as per instruction of Engineer incurve ( with all necessary ancillary work ) including

scrutinizing the estimate as per instruction of sanction authority with all required necessary

drawings, Photograph and other details &(Submitting all details in Soft copy (PDF Format) in

CD/Pen drive and hard copy ) incl. taking campus ground level if required and get technical

17(A) Estimated cost up to 6,00,000.00 % of T.S.

17(B) Estimated cost up to Rs. 6,00,000.00 to 25,00,000.00 % of T.S.

17(C) Estimated cost More than Rs. 25 Laces % of T.S.

18 Preparing Estimate for Furniture of Existing/New Building with all necessary details including % of T.S.

scrutinizing the estimate as per instruction of sanctioned authority with all required necessary Amount

drawings & other details (Submitting all details in Soft copy (PDF Format) in CD/Pen Drive and

19 Preparing and providing SBD for the sanctioned estimate including scrutinizing the SBD as per % of T.S.

instruction of sanctioning authority and including scrutinizing from sanctioning authority (certified Amount

copy of estimates provided) incl. providing all specification separately and get technical approved.

(Submitting all details in Soft copy (PDF Format) in CD/Pen Drive and hard copy)

20 Providing MEPF drawing as per Architectural Planning & to take necessary approval from Per Sq.Mt. Of

competent authority Slab area

21 Preparing Estimate for MEPF of Existing/New Building with all necessary details including

scrutinizing the estimate as per instruction of sanctioned authority with all required necessary

drawings & other details (Submitting all details in Soft copy (PDF Format) in CD/Pen Drive and

Sr Description Unit % or

21(A) Estimated cost up to 6,00,000.00 % of T.S.

21(B) Estimated cost up to Rs. 6,00,000.00 to 25,00,000.00 % of T.S.

21(C) Estimated cost More than Rs. 25 Laces % of T.S.

22 Preparing Block-Estimate With Photographs and Maps, Etc % of Estimate

1. Rates must be including of all the overhead/ renumeration/reimbursable charges and taxes except GST. GST will be

paid separately at prevailing rate.

2. The client can reject the lowest rates of any services if found unreasonable and Can not justify.

3. The lowest rate will be considered for empanelment for all qualified bidders for each classification of consultancy

services with their consent to work at these rates.

4. The empaneled consultant cannot claim for consultancy work throughout contract period. The decision for the

allotment of the work to any empaneled consultant will be final based on the scale of the service required, works on

hand for the empaneled consultant and performance of the empaneled consultant.

Deputy Executive Engineer Executive Engineer

Capital Project Sub Division No. 20 Capital Project Division No.

Gandhinagar Gandhinagar

CONTRACT FOR CONSULTANT’S SERVICES

Name of work: Preparing And Providing Plans, Estimate & SBD For The Building Work

Under Jurisdiction Of Capital Project Division-1, Gandhinagar.

This CONTRACT (here in after called the ‘‘Contract’’) is made at on the day of the month of

between, on the one hand, Government of Gujarat, Executive Engineer, Capital project Division

1, Gandhinagar (Here in after called the ‘‘Client’’ ) and on the other hand,(here in after called the

‘‘Consultant’’).

(A) The Client has requested the Consultants to provide certain consulting services as defined in

the TOR attached to this Contract (here in after called the ‘‘Services’’);

(B) the Consultant having represented to the Client that they have the required professional skills,

expertise, personnel, financial and technical resources and have agreed to provide the

Services on the terms and conditions set forth in this Contract; NOW THEREFORE the parties

here to here by agree as follows:

1. The following documents attached here to shall be deemed to form an integral part of this

(a) Instructions to Consultants

(b) Terms of reference

(c) The following Appendices:

Appendix A: Minutes of Financial/Contract Negotiations with the Consultant

Appendix B: Copy of Letter of Acceptance

2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in the

Contract in particular:

(a) The Consultant shall carry out the Services in accordance with the provisions of the Contract

(b) Client shall make payments to the Consultant in accordance with the provisions of the

IN WITNESS WHERE OF, the Parties here to have caused this Contract to be signed in their

respective names as of the day and year first above written.

FOR AND ON BEHALF OF

(Government of Gujarat)

1. Signature Name Address

2. Signature Name Address

Authorized Representative

1. Signature Name Address

2. Signature Name Address

FOR AND ON BEHALF OF

3. Signature Name Address

4. Signature Name Address

Authorized Representative

Minutes of Financial/ Contract Negotiations with the Consultant

Copy of Letter of Acceptance

Format for Bank Guarantee for Performance Security

BANK GUARANTEE FOR PERFORMANCE SECURITY

Executive Engineer,

Capital Project Division No.

In consideration of "Government of Gujarat (here in after referred as the "Client, which expression

shall, unless repugnant to the context or meaning there of include its successors. administrators

and assigns) having awarded to Mishaving its office at in After referred to as the Consultant) Chare

Preparing and providing plans, estimate & SBD for the Building work under jurisdiction of Capital

project Division 1, Gandhinagar. (Here in after called the "Contract"), and the Consultant having

agreed to furnish a Bank Guarantee to the Client as "Performance Security as stipulated by the

Client in the said contract for performance of the above Contract amounting to ()

We………………….. ………………registered/constituted under the having registered office at

…………..abode (here in after referred to as the Bank), which expression shall, unless repugnant

to the context or meaning thereof, include its successors, administrators, executors and assigns)

do hereby guarantee and undertake to pay the Client immediately on demand, without any

deductions, set-off or counter claim whatsoever.................... any or, all money payable by the

Consultant to the extent of………………………………………………

as afore said at any time up to without any demur, reservation, contest, recourse, cavil, arguments

or protest and/or without any reference to or enquiry from the Consultant and without your needing

to prove or Show grounds or reasons for your demand for the sum specified their in. Any such

demand made by the client on the bank shall be conclusive and binding not withstanding any

difference Between the Client and the Consultant or any dispute pending before any Court,

Tribunal, Arbitrator or any other authority. We agree that the Guarantee herein contained shall be

Irrevocable and shall continue to be enforceable till the Client discharges this guarantee.

The Client shall have the fullest liberty without affecting in any way the liability of the Bank under

this Guarantee, from time to time to vary or to extend the time for performance of the Contract by

the Consultant. The Client shall have the fullest liberty without affecting this guarantee, to

postpone from time to time the exercise of any powers vested in them or of any Right which they

might have against the Consultant and to exercise the same at any time in any Manner and either

to enforce or to forbear to enforce any covenants, contained or implied, in the Contract between

the Client and the Consultant any other course or remedy or security available to the Client. The

Bank shall not be relieved of its obligations under these presents by any exercise by the Client of

its liberty with reference to the matters aforesaid or any of them or by Reason of any other act or

forbearance or other acts of omission or commission on the part of the Client or any other

indulgence showed by the Client or by any other matter or thing whatsoever which under law

would but for this provision have the effect of relieving the Bank. The Bank also agrees that the

Client at its option shall be entitled to enforce this Guarantee against the Bank as a principal

debtor, in the first instance without proceeding against the Consultant and not withstanding any

security or other guarantee that the Client may have in relation to the Consultant's liabilities. The

Client shall be entitled to make unlimited number of demands

Under this Bank Guarantee. Any demand shall be deemed to be served, if delivered by hand,

when left at the property address for service; and if given or made by pre-paid registered post or

facsimile transmission, on receipt.

Any waivers, extensions of time or other forbearance given or variations required under the

Contractor any invalidity, unenforceability or illegality of the whole or any part of the Contractor

rights or any Party thereto or amendment or other modifications of the Contract, or any other fact,

circumstances, provision of statute of law which might entitle the Bank to be released in whole or

in part from its undertaking, whether in the knowledge of the Bank or not or whether notified to the

Bank or not, shall not in any way release the Bank from its obligations under this Bank Guarantee.

Not with standing anything contained herein,

a) Our liability under this Bank Guarantee is limited to Rs

Shall remain in force up to and including and shall be extended from time to time for such period

as may be desired by

M/s ……………………………..on whose behalf this guarantee has been given.

b) This Bank Guarantee shall be valid up to...............

c) We are liable to pay the guaranteed amount or any part thereof under

this Bank Guarantee only and only if you serve upon us a written claim order and on or

before……………………………………………..(date of expiry of Guarantee).

(Signature of the Authorized Official)

(Name & Designation with Bank Stamp)

6) The bank guarantee (s) contains the name, designation and code number of the officer

(s)signing the guarantee(s).

(i) The address, telephone no. and other details of the Head Office of the Bank as well

as of issuing branch should be mentioned on the covering letter of issuing Branch.

a. The bank guarantee (in the form of Security Deposit) for Rs.1,00,000 and above is signed by

at least two officials (or as per the norms prescribed by the RBI in this regard).

કામ ું નામ: “Preparing And Providing Plans, Estimate & SBD For The Building Work Under

Jurisdiction Of Capital Project Division 1, Gandhinagar”