Entering into Rate Contracts and Empanelment of agencies in respect to hiring of services of attendants on man days basis for 36 months for attachment to officers of Khurda Road Division, East Coast Railway.

Financial Turnover: The bidder should have an aggregate financial turnover not less than Rs. 22363171.20/- during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with his stamp, signature and membership number shall be considered.

Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow of Rs. 745439.04/- net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with the bid.The tenderer shall submit either Annexure-4 along with bid duly certified by Chartered Accountant or Banking Certificate in prescribed format. It should be tender specific.

The audited balance sheet and/or banking reference certified by chartered accountant with his/her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank shall be in a position to lend for this work to the applicant/member of the joint Venture/Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references shall be considered. Otherwise, the aggregate of the Net Current Assets and submitted Banking references shall be considered for working out the liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids. Sample Format of banking reference is attached at Annexure-G.

Work Experience: The bidder should have satisfactorily completed* in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single contract** for a minimum of value of Rs. 5218073.28/-.

Completed contract includes on-going contract subject to payments of bills amounting to at least Rs. 5218073.28/-.

Similar contract means "manpower supply for housekeeping, cleaning, horticulture, upkeep or labour intensive outcome based services to Government, Semi-Govt, State Govt, PSUs, State PSUs and Corporations".

Work experience certificate from Private individual shall not be accepted. Certificate from public listed company/private company/Trusts having annual turnover of Rs. 500 crores and above subject to the same being issued from their Head Office by a person of the company duly enclosing his authorization by the Management for issuing such credentials.

Payment of Earnest Money Deposit (EMD) in respect of e- tendering should be accepted through Net Banking or Payment Gateway only.

Fixed Deposit Receipt (FDR) will not be accepted for tenders invited on IREPS (e-tender portal).

The power of attorney in the name of the person authorized to do all correspondence related to work along with resolution passed by the board of Director, affidavit stating that the tenderer is the sole proprietor of the said firm in case of porprietor firm. copy of POA may be attached.

The bidders shall submit a notarized affidavit on a non-judicial stamp paper to the effect that all the documents submitted by him/them along with his/their bid are true. This shall be mandatory in all bids. The bid shall be summarily rejected if the bidder fails to submit this undertaking along with the bid. Standard format of the affidavit to be submitted by the bidder is enclosed as Annexure-11. ( Click here to download Format)

The Agency/contractor should have an office in or around Bhubaneswar or Khurda Road. Details to be submitted along with offer. If the Contractor is not having any office at Bhubaneswar or Khorda Road, it will have to submit a self- declaration that the applicant will open a fully functional office at Bhubaneswar or Khorda Road at its own cost within fifteen (15) days of the empanelment along with Bid failing which bid will be summarily rejected.

The bidder should submit annexure -13 duly signed and stamped along with bid, failing which bid will be summarily rejected. ( Click here to download Format)

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The tenderers are required to observe the website to find out if any correction slips issued subsequent to uploading of the Tender. Railway reserves the right to make any additions/alterations to the tenderer uploaded and issue corrigendum to the same effect. Incase the tenderer fails to take note of the above corrigendum, the additions and alterations entered/effected in the corrigendum shall be binding upon the tenderer and no claim what so ever will be entertained by Railway.

No Manual Offers sent by Post/FAX/courier or in person shall be accepted.

No post tender correspondence shall be entertained after closing of tender even suo moto post tender letters of the tenderers shall be treated as null/void.

Indian Railways Standard General Conditions of contract for Services issued by Ministry of Railways in January, 2018 and corrected up to date of closing of tender and the attached document are part of the tender document.

For more details the instructions to tenderers and all other details available in the documents attached with tender may be referred to.

Before submitting the offer, please read carefully complete E- tender document including Annexed Document which contains Instructions to Bidders, Excerpts of General Conditions of Contract for Services, Special Conditions of Contract, Additional Special Conditions of Contract i.e. Technical Conditions etc

After opening the bid, the tender committee shall verify the credentials of the bidders. The financial bids of only technically eligible tenderers shall be opened.(a)The bidder/each partner/member of the bidding firm shall be liable to legal actions apart from punitive actions, as decided by competent authority of Railways. In such an eventuality, the bid shall also be summarily rejected. (b) If the contract has already been awarded, or letter of Acceptance (LOA) has been issued and in the event of any failure to comply with the above, the contract shall be terminated, irrespective of the stage of progress in execution of the work. In such an eventuality, Performance Guarantee (PG) and partial/full payments otherwise due to the contractor, in respect of the partial/full work executed by the contractor, shall be forfeited by the Railways. Other punitive actions, like banning the bidder and partners/members of the biding firm for future dealings with Indian Railways and/or the Government of India shall also be taken by the Railway/Govt. of India authorities.

The financial proposal shall be evaluated by a duly constituted Tender committee to determine the successful bidder(s) qualifying technical evaluation. Tender Committee duly evaluating all the valid offers will firm up the rates for providing service of Attendant and may offer to all successful bidders for acceptance. Bidders accepting those offers/counter offers will be empanelled for the whole periodicity of the contract for providing service of Attendants.

This is a service contract and will be governed by the General Conditions of contract for Services issued by Ministry of Railways in January, 2018 and amended from time to time. However, in case of any conflict between provisions under GCC for services on the one hand and instructions to the tenderer, eligibility criteria, special conditions and additional special conditions on the other, the latter shall prevail.

The subject contract is a sort of rate contract under which rate will be firmed up for providing service of Attendants to officers of East Coast Railway (Khurda Division). The process of rate finalization will be done through a duly constituted TC. On the basis of recommendation of TC duly accepted by the Accepting Authority, the process of empanelment of agencies shall be initiated by Sr.DMM/KUR. Rates so firmed up for providing service of Attendants to officers of KUR division and the list of empaneled agencies shall be notified and the Letter of Acceptance (LoA) shall be issued by the Sr.DMM/KUR in favour of those empaneled bidders for providing service of Attendants to officers of various departments of KUR division as per requirements and financial capabilities of those contractors.

The EMD is kept at Rs. 224500/- lump sum as per GCC. This amount will not be adjusted towards Performance Guarantee. The EMD of successful tenderers will be returned after deposit of empanelment fee of Rs. 5000/- and the EMD of unsuccessful tenderer will be returned after finalization of tender.

Once empanelment is done, Railway Administration (through Personnel Department in the subject case) reserves the right to distribute required number of Attendants to different departments among different empanelled agencies. Since it is a rate contract total numbers of Attendants is not fixed and numbers of Attendants may increase or decrease during the course of contract period. To start with maximum three (03) agencies may ideally be assigned with services. However, Railways reserves the right for any change.

Empanelment of bidders is being done on the basis of lowest eligible offer. The next higher eligible bidders will be empanelled subject to acceptance of rate quoted by the lowest eligible offer.

Mere empanelment doesn't guarantee of award of work for providing service of attendants. Personnel department of Khurda divison has the discretion to avail services of any of the empanelled agencies.

Once TC finalizes the rate and recommends the number of agencies for empanelment on the basis of initial offers and counter offers, Sr.DPO/KUR shall enter into agreement separately with those agencies, obtain PG at the defined value per Attendant.

Agencies shall report to the Sr.DPO/KUR immediately (Preferably within 7 days) on obtaining the copy of Letter of Acceptance (LoA). The relevant documents of the Attendant to be provided and Performance Guarantee (P.G) per Attendant at the defined rate i.e Rs. 5,000/- per Attendant to be provided, will be submitted to Sr.DPO/KUR. Accordingly, an agreement shall be entered into with the Sr.DPO/KUR.