ANNUAL RATE FOR MAINTENANCE AND REPAIRING WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS EXISTING IN NEW AREA OF NORTH (KATARGAM) ZONE, SURAT.

NAME OF WORK :- ANNUAL RATE FOR MAINTENANCE AND REPAIRING WORK OF

VARIOUS MUNICIPAL SCHOOL BUILDINGS EXISTING IN NEW

AREA OF NORTH (KATARGAM) ZONE, SURAT.

E-Tender (Online) Invitation Notice :

DEPUTY MUNICIPAL COMMISSIONER /NORTH ZONE/ 13/2025-26

VOLUME-I: TECHNICAL BID

START DATE OF DOWNLOAD OF : From Dt.03/02/2026 to Dt.17/02/2026, upto

TENDER DOCUMENTS FROM website 17:00 hrs.

smc.nprocure.com

DATE OF PRE-BID QUERIES : -------

LAST DATE OF SUBMISSION OF ONLINE : Upto Dt.17/02/2026 up to 18.00 hrs

TENDER (TENDER FEES, EMD AND

OTHER DOCUMENTS IN SOFT COPY)

LAST DATE OF SUBMISSION OF TENDER : Dt.18/02/2026 to Dt.25/02/2026 up to

FEES, EMD AND OTHER DOCUMENTS IN hrs. in sealed envelop by R.P.A.D./ Speed Post to

HARD COPY Chief Accountant, SMC, Muglisara, Surat-395003

OPENING OF TECHNICAL BID ALONG : On Dt.18/02/2026 11.00 hrs onwards

WITH OTHER DOCUMENT SUBMITTED (Probable)

TENTATIVE PRICE BID OPENING : Dt.27/02/2026 (Probable)

ESTIMATED AMOUNT : Rs. 39,99,230.65 (Without GST)

EARNEST MONEY DEPOSIT. : Rs.

DOCUMENT FEES : Rs. 1,770.00 (including CGST 9% + SGST 9%)

CLASS : “ E-1 “ Class & Above

TENDER TO BE SUBMITTED TO:

THE CHIEF ACCOUNTANT,

SURAT MUNICIPAL CORPORATION, MUGLISARA

PARTICULARS PAGE NO.

1. NOTICE INVITING TENDER

2. INFORMATION TO TENDERER:

STATEMENT-A (Performa for list of works of similar nature already

completed by the Tenderer during last 7 years.)

(Performa for declaration regarding work on hand with the tenderer.)

5. ANNEXURE-A (AFFIDAVIT)

6. ANTI-BLACKLISTING CERTIFICATE

7. DECLARATION FORM

9. CONTRACTOR TO PLEASE READ THID CAREFULLY

10. INSTRUCTION TO TENDERER

11. GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE FOR

12. GENERAL CONDITIONS OF CONTRACT

15. CONDITION FOR THE WATER SUPPLY AND ELECTRIC SUPPLY

16. IMPORTANT INSTRUCTION-A TO THE CONTRACTOR

17. SPECIAL NOTE

18. SPECIAL CONDITION OF CONTRACT

19. IMPORTANT INSTRUCTION-B TO THE CONTRACTOR

20. DETAILED SPECIFICATION OF MATERIALS

21. GENERAL TECHNICAL SPECIFICATION FOR THE BUILDING WORKS

22. SCHEDULE FOR TESTING OF MATERIALS

23. ITEMWISE DETAILED TECHNICAL SPECIFICATIONS

24. APPROVED VENDOR LIST

25. COVERING LETTER

SURAT MUNICIPAL CORPORATION

NORTH ZONE (KATARGAM)

1.0 NOTICE INVITING TENDER

(A) RECEIPT AND OPENING OF TENDER:

Online Tenders will be received from the established and reliable contractors on or

before 24.00 hours from Dt.03/02/2026 to Dt.17/02/2026 up to 17.00 hrs. on

website smc.nprocure.com. The tender received after due time and date specified will

not be accepted.

ANNUAL RATE FOR MAINTENANCE AND REPAIRING WORK OF VARIOUS

MUNICIPAL SCHOOL BUILDINGS EXISTING IN NEW AREA OF NORTH

(KATARGAM) ZONE, SURAT.

1 ESTIMATED COST :- Rs. 39,99,230.65 (Without GST)

3 TIME LIMIT :- 12(twelve) months

4 TENDER FEE :- Rs.1,770.00 (including CGST 9%+SGST 9%)

5 :- “ E-1 “ Class & Above

(C) OPENING OF TENDERS:

The tenders will be opened online in presence of bidders and opening authority subject to

receipt of Tender Fees & EMD,Addenda Corrigendum(if any) & ANNEXURE- A (Affidavit)

in hard copy in account department (Main Office). But tenderer has to upload relevant

documents as required /mentioned in the technical bid in Soft Copy (By Scanning) .The

tenders will be opened in two stages i.e. Technical Bid and Commercial Bid.

(D) PURCHASE OF TENDER DOCUMENTS:

Tender Documents can be downloaded from smc.nprocure.com from Dt.03/02/2026

to Dt.17/02/2026 upto 17.00 hrs.

Tender documents fees of Rs. 1,770.00 (including CGST 9% + SGST 9%) per set

which is required for submission of tender towards the cost of tender documents in

cash, pay order or by demand draft of any nationalized bank, in favour of "The

Commissioner, Surat Municipal Corporation" payable at Surat and shall be submitted

alongwith EMD and other documents. The cost of the Tender Documents will not be

refunded in any circumstances. The Surat Municipal Corporation shall not be liable for

any postal delay in any case.

o Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format

through online mode (by scanning) while uploading the bid. This submission shall

mean that E.M.D. & tender fee are received for purpose of opening of the bid.

Accordingly offer of those shall be opened whose E.M.D. & tender (bid) fee is received

electronically. However, for the purpose of realization of D.D. bidder shall send the D.D.

in original through RPAD / Speed post to Chief Accountant, SMC within 7 days from the

last date of online submission of the bid as per tender notice.

o Penaltative action will be taken for not submitting original Demand Draft in the account

department of Surat Municipal Corporation within 7 days from the last date of online

submission of the bid for the first time as mentioned below.

Sr. No. Tender Amount Penalty Amount in Rs.

1. Up to Rs. 1 Crore Rs. 10,000/-

2. More than Rs. 1 Crore and Upto Rs. 10 Crore Rs. 20,000/-

3. More than Rs. 10 Crore and Upto Rs. 50 Crore Rs. 30,000/-

4. More than Rs. 50 Crore and Upto Rs. 100 Crore Rs. 70,000/-

5. More than Rs. 100 Crore Rs. 1,00,000/-

If bidder will not submit the penalty amount within 10 days to Surat Municipal

Corporation and/or bidder will not submit the demand draft in original for the second

time and after, Penaltative action shall be taken for abeyance of registration and

cancellation of E-tendering code for 6 (six) months.

Any documents in supporting of bid shall be in electronic format only through online (by

scanning) & hard copy will not be accepted separately.

o All documents must be coloured scanned to be seen as original. Scanning in black and

white or gray shall not be acceptable.

o All documents must be notarized with clearly-displaying stamp, number and name of the

• EMD FORMATE The Tender shall be accompanied by of Earnest Money Deposit Rs.

40,000.00. The tenderer shall pay Earnest Money Deposit to the 100% in the form of Pay Order/

Demand Draft from the Nationalized Bank only issued in favour of Commissioner, Surat Municipal

Corporation, Surat through Nationalized Bank only payable at Surat. The earnest money deposit in

the form of FDR or Cheque shall not be accepted.

(E) CONTRACT PERIOD:

The total contract period is hereby fixed as 12 (Twelve) months from the 10th Day

of issuance of work order.

(F) Tenderer must comply with and agree to all instructions & requirements in the Notice

and in the Instructions to Tenderers, including requirements in the Contract

(a) All tenders must be submitted in the prescribed Tender form.

(b) Each Tender must be accompanied by the completion Schedule.

(c) Each tender must be accompanied by the Tender Security (EMD)

Rs. 40,000.00 as specified in IT-07.

(d) The successful tenderer shall execute the Contract Agreement within fifteen

days after the date of Notice of award.

(e) The successful Tenderer will be required to furnish a performance bond

(Security Deposit) of and amount equal to (2%) Two percent of the tendered

amount. As per clause no. IT-27.

(f) The successful Tenderer shall furnish insurance in accordance with the

contract documents.

(g) The Surat Municipal Corporation may withhold issuance of the Notice of

proceed for a period not exceeding fifteen days after the date of execution of

the contract agreement.

(h) The tender and tender guarantee bond (Earnest Money Deposit) shall be

submitted by the Agency in whose name tender has been issued. Transfer of

tender documents to any other party is prohibited.

(i) All intending tenderers will have to purchase digital signatures in order to

participate in the online bidding process.

(j) All the applicant contractors are required to have their own employers

code number under EPF Act, 1952 and are required to comply the

applicable provisions of said statute regularly and totally.

(k) Further the contractors for services are required to produce the certified

copies of paid challans in respect of employees/workers employed by

said contractor in respect of work allotted by Surat Municipal

Corporation, along with copies of Pay Roll and Muster Roll. If the same

are not produced, the bills will not be released.

(G) RECEIPT OF TENDER DOCUMENTS:

The following details are to be submitted online on smc.nprocure.com :

a. Document fees and EMD Details

b. Commercial Bid

c. Statement A to B along with all necessary supporting documents

d. Bank solvency

f. GST Registration & P.F. Registration

g. Power of attorney

h. Partnership deed in case of Partnership firm.

i. Affidavit of Annexure A on Non Judicial Stamp Paper of Rs.300/-

j. Anti-Blacklist Certificate on Non Judicial Stamp Paper of Rs.300/-

The following details shall be submitted in hard copy at prescribed address :

a. Tender fees in prescribed format

b. Earnest Money Deposit in prescribed format

c. Affidavit of Annexure A on Non Judicial Stamp Paper of Rs.300/-

d. Anti-Blacklist Certificate on Non Judicial Stamp Paper of Rs.300/-

e.Addenda-Corrigendum (if any) duly signed by Contractor.

f. Other necessary documents mentioned in Technical Bid (if any)

Please note that commercial bid shall not be submitted in hard copy under any

circumstances. This will hold the tender liable for rejection.

(H) Tender Validity Period:

The validity period of the tender submitted for this work shall be of one hundred

twenty (120) calendar days from date of opening of the price bid for this work and the

Tenderer shall not be allowed to withdraw or modify the tender offer on his own

during the validity period.

(I) Rights Reserved:

Without assigning any reason, The Surat Municipal Corporation reserves the right to

reject the lowest or any other or all tenders or part of its. To waive any informality or

irregularity in any tender, which in the opinion of the Surat Municipal Corporation

does not appear to be in its best interest and the tenderer shall have no cause of action

or claim against the Surat Municipal Corporation or its officers, employee, successors

or assigners for rejection of this tender.

The Surat Municipal Corporation further reserves the right to withhold issuance of the

notice to proceed, after execution of the contract agreement by the successful

Tenderer. The Surat Municipal Corporation is not obliged to give reasons for any such

During Tender validity period, if any Tenderer withdraws or makes any modifications

or additions in the terms and conditions on his own in this tender, then The Surat

Municipal Corporation shall without prejudice to any right or remedy be at liberty to

reject the tender and forfeit the Earnest Money Deposit in full. Such Tenderer may be

disqualified from tendering for further works under the jurisdiction of The Surat

Municipal Corporation.

The Surat Municipal Corporation reserves the right to increase or decrease the scope

of work and split the tender in two or more parts without assigning any reason even

after the award of contract.

EXECUTIVE ENGINEER,

NORTH ZONE (KATARGAM)

SURAT MUNICIPAL CORPORATION

SIGNATURE OF CONTRACTOR

2.0 INFORMATION TO TENDERER:

[1] Tender validity period 120 days (One hundred & Twenty days) from the date of

opening of price bid

[2] Earnest Money Deposit RS. 40,000.00 as per IT-07

[3] Security Deposit 2% of Tender value after issuing Work Order & 2% from

the running bills.

[4] Time of Completion 12 (Twelve) months

[5] Period of liability for work. 12 (Twelve Months) from the date of issuing final

completion certificate.

[6] Penalty for delay Zero Point two percent (0.20 %) of the contract price per

day maximum up to ten percent of the contract price.

[7] Retention Money Deposit 5.00% (Five percent) of work done and to be deducted

from R.A. bill as per GC-37.

[8] Work Order Main work order shall be for Capital work

[9] Date of download of tender Between Dt.03/02/2026 to Dt.17/02/2026 up to

hrs from smc.nprocure.com

[10] Last date of submission of Dt. 17/02/2026 up to 18.00 hrs

[11] Last date of submission of Dt.18/02/2026/ to 25/02/2026 up to 18.00 hrs..

Tender fees, EMD and

Necessary Documents,

Certificates etc. in Hard

EXECUTIVE ENGINEER,

NORTH ZONE (KATARGAM)

SIGNATURE OF CONTRACTOR SURAT MUNICIPAL CORPORATION

SURAT MUNICIPAL CORPORATION

Statement showing the similar works completed in the last seven years, i.e. for a period

starting Dt. 01-04-18 to 31-03-2025

Sr. Name Na Esti Ten Dat Target Actu Time limit Perce Reas Rem

No of m mate dere e of date of al in year ntage ons arks

. Depar e d d awa completion Amo and rate for

tment of cost Amo rd of work as unt months and delay

/ w of unt of per of amou in

Client or wor con contract work nt of comp

with k k put trac and date of com Penal letio

Addre to t completion plete ty n of

ss tend of work if d work

Ta Comp Ori Exte

rge letion gin nde

t Date al Y d Y

Signature of contractor

Statement showing the similar works on hand / in progress.

Sr. Name Na Estim Tend Date Target Actu Time limit Reaso Rem

No. of me ated ered of date of al in year and ns for arks

Depart of cost Amo awa completion Amo months delay

ment / wo of unt rd of of work as unt in

Client rk work cont per of compl

with put to ract contract wor etion

Addres tende and date of k of

s r completion don work

Tar % Orig Exte

get Prog inal nded

Signature of the contractor

NAME OF WORK :- ANNUAL RATE FOR MAINTENANCE AND REPAIRING WORK OF

VARIOUS MUNICIPAL SCHOOL BUILDINGS EXISTING IN NEW AREA

OF NORTH (KATARGAM) ZONE, SURAT.

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false information,

corporation is entitled to take any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm M/s _________

_____________________ nor any of its constituent partners have abandoned any work in India

nor any contract awarded to us for such works has been rescinded during last five years,

prior to the date of this bid.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

5.0 The SMC and its authorised representatives are hereby authorised to conduct any

inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our bankers

and clients regarding any financial and technical aspects. This Affidavit will also serve as

authorisation to any individual or authorised representative of any institution referred to

in the supporting information, to provide such information deemed necessary and

requested by yourselves to verify statements and information provided in the Tender or

with regard to the resources, experience and competence of the Applicant.

Signed by the authorised signatory of the firm

Title of the office

Name of the firm

It is mandatory to submit the above Affidavit through online (by scanning) and in hard

*Note:- To be given on Non-judicial stamp paper of Rs 300 duly signed by the authorized notary.

ANTI-BLACKLISTING CERTIFICATE

(on Non Judicial Stamp Paper of Rs.300/-)

(To be provided by Bidder)

I M/s. _______________ (Name of the Bidder along with name and address of registered

office) hereby certify and confirm that we or any of our promoter/s/ director/s are not

barred by Government of Gujarat (GoG)/ any other entity of GoG or blacklisted by any state

government or central government/ department/ agency/local self Government/Surat

Municipal Corporation in India from participating in Project/s, either individually or as

member of a Consortium as on _______ (Bid Submission Date).

We further confirm that we are aware that our Bid for the captioned Project would be liable

for rejection in case any material misrepresentation is made or discovered with regard to the

requirements of this Tender at any stage of the Bidding Process or thereafter during the

agreement period. Dated this ____ day of ___________

To be signed by:

Authorised Signatory with name & designation

Name of the Bidder

DECLARATION FORM

(1) I/We hereby declare that I/We have visited the site and fully acquainted

myself/ourselves with the local situation regarding materials, labour and other factors

pertaining to the work before submitting this tender.

(2) I/We hereby declare that I/We have carefully studied the conditions of contract,

specifications and other tender documents of this work and agree to execute the same

EXECUTIVE ENGINEER

NORTH ZONE (KATARGAM)

SURAT MUNICIPAL CORPORATION

Contractor Signature with

Seal & Address:

• E.M.D. & Tender fee shall be submitted in electronic format only through online (by

scanning) while uploading the bid. This submission shall mean that E.M.D. & Tender fee

are received for purpose of opening the bid. Accordingly, offer /tenders of those

tenderers whose E.M.D. & tender fee is receive electronically, shall be opened. However,

for the purpose of realization of EMD and Tender fee, bidder shall send the EMD as well

as Tender fee in required format in original through RPAD/Speed post so as to reach to

Account Department (Main office) within 7 days from the last date of submission of price

bid. Punitive action shall be initiated for non submission of EMD & Tender fees in

original to Account Department (Main Office) by bidder including abeyance of

registration and cancellation of E-tendering code for one year. All documents in

supporting of bid shall be in electronic format only thorough online (by scanning) during

the budding period & hard copy will not be accepted separately.

• All documents must be coloured scanned to be seen as original, Scanning in black and

white or gray shall not be acceptable.

• All the documents must be notarized with clearly displaying stamp, number and name of

Following Documents shall be submitted in HARD COPY to Surat Municipal

Corporation by all bidders.

• Earnest Money Deposit as mentioned in the tender. (i.e. D.D./Pay Order)

• Tender Fees as mentioned in the tender.

• Affidavit on Non Judicial Stamp Paper of Rs.300/-

• Anti-Blacklist Certificate on Non Judicial Stamp Paper of Rs.300/-

• Addenda-Corrigendum (if any) duly signed by Contractor.

• Other necessary documents mentioned in Technical Bid (if any)

SURAT MUNICIPAL CORPORATION

NORTH ZONE (KATARGAM)

CONTRACTOR TO PLEASE READ THIS CAREFULLY

(1) If the tender is taken in favour of the company, a copy of attorney in favour of the

person who may have signed the tender for the company, must accompany the tender.

(2) Solvency certificate of current year Bank or a Revenue Officer of an amount upto 20%

of the tender cost plus works on the hand still to be executed will have to be produced

by the contractor.

(3) Voucher for earnest money must accompany the tender. Tenderer may pay earnest

money in form of a crossed demand draft of a local Bank drawn in favour of the

Municipal Commissioner. Earnest Money by cheque shall not be accepted.

(4) The contractor shall have to furnish income tax clearance certificate before his tender

is accepted and intimate assessment No. and Ward under he is which assessed.

(5) Copies of certificate as regards previous experience of Govt. or Semi Govt. Dept.,

if any must accompany the tender. An attested copy of registration with MES,

Various department of State Govt., Surat Municipal Corporation, CPWD etc.

(6) Declaration showing all works on hand with the contractor and the value of works that

remains to be executed in each case must accompany the tender.

(7) All pages of Schedule: `A & B' & specification should be initiated by the contractor.

(8) All corrections, erasures & over writing should be initialed by the contractor.

(9) Discrepancies and adjustment of errors:-Any error in quantity or amount in Schedule-

`B' showing item of words to be carried out shall be adjusted in accordance with the

following rules:-

(a) In the event of a discrepancy between description in works and figures quoted by a

tenderer in the `rates' column, the descriptions in words shall prevail.

(b) In the event of an error occurring in the amount column of the Schedule- `B' showing

items of works as a result of wrong multiplication of the unit rate and quantity, the

units rate shall be regarded as firm and multiplication shall be amended on the basis

(c) All the errors in totaling in amount column and in carrying forwarded total shall be

(d) Any rounding of amounts against item' or in totals’ shall be ignored.

The tendered sum so altered shall, for the purpose of the tenders, be substituted for

the sum originally tendered and considered for acceptance.

(10) (i) It may please be noted that the tender shall be considered as invalid specially, if

the requirements as per instruction No.1 to 9 above are not complied with before

submitting the tender. Also please read carefully the face sheet and "General Rules and

Direction for the guidance of contractor" of his form.

(ii)Right is reserved to reject any or all tender (s) without assigning any person (s)

(11) In addition to the above the tender will also be liable to rejected outright if :-

(i) The tenderer proposes any alteration in the works specified or in the time allowed for

carrying out the work or any conditions or correction made in any code or made of

Schedule-`B' or specifications.

(ii) Any of the page or pages of the tender is removed or replaced.

(iii) All corrections, additions or pasted slips are not initialed by the tenderer.

(iv) Any erasures is made by him in the tender

(v) The tenderer or in the case of a firm, each partner or person holding the power of

attorney thereof does not signed or the signature/s is/are not attested by a witness

on page-9 of the tender in the space for the purpose.

(12) In respect of the tenders from the co-operative society, a solvency certificate of

an amount equal to 20% of the amount of the work put to tender will have to be

produced alongwith the tender or a certificate regarding the borrowing capacity if

the society issued by the legal Assistant, Directorate of Cottage Industries will have

to be produced alongwith the tender.

(13) (1) The several documents forming the contract are the essential part of the contract

and requirement occurring in one is as binding as through occurring in all, they are

intended to be mutually explanatory and complementary and to described and

provide for a complete work.

(2) In the event of any discrepancy, the several documents forming the contract or

in any the document, the following order or precedence should apply:-

(a) Dimension & quantities:-

(ii) Schedule-B of the tender form.

(iii) Specification.

On drawings, figures, dimensions, unless obviously incorrect will followed in

preference to sealed dimensions.

(b) Description:

(i) Schedule-B of the tender form.

(ii ) Drawings.

(iii) Specifications.

In case of defective description or ambiguity, the Engineer- in-charge should issue

further instructions direction in what manner the work is to be carried out it being

understood that the best modern practice is too followed. The contractor should

forthwith comply with such instructions.

(3) The contractor should take no advantage of any apparent error or omission in

drawings or specification and the Engineer in charge shall make such corrections and

interpretation as necessary to fulfil the intent of the Plans and specifications.

(4) No withstanding that all proper precautions may have been taken by contractor at

all the times during the progress of the work, the contract shall be held

responsible for all damages whether to the work under execution or to any other

property or to lives of persons during the progress of the work and the period of

(5) Plans are for rough guidance only when detailed plans are received from the Architect

of corporation during the course of execution the same will supersede previous plans

14. The contractor should appoint a qualified engineer and he must remain present on site

during working hours

15. The Quantity mentioned in the scheduled "B" is Tentative (indicative) for each item.

Tender shall have to execute the concerned work/item as per the site condition and

payment shall be made accordingly as per the actual measurement of the particular

16 As per Commissioner Note No.C.N.129, dtd. 9/9/2016

• E.M.D & Tender Fee shall be submitted in electronic format only through

online(by scanning) while uploading the bid. this submission shall mean that

E.M.D and tender fee are received for purpose of opening the bid. Accordingly,

offer/tenders of those tenderers whose E.M.D & tender fee is received

electronically, shall be opened. However, for the purpose of realization of EMD

and Tender fee ,bidder shall send the EMD as well as Tender fee in required

format in original through RPAD/Speed post so as to reach to Account

Department (Main office) within stipulated date as mentioned in tender notice

for the submission of tender FEE & E.M.D .Punitive action shall be initiated for

non submission of EMD & Tender fees in original to Account Department (Main

Office)by bidder including abeyance of registration and cancellation of E –

tendering code for one year. all documents in supporting of bid shall be in

electronic format only through online (by Scanning) during the bidding period

& hard copy will not be accepted separately.

All the documents must be notarized with clearly displaying stamp, number and

name of the notary.

EXECUTIVE ENGINEER,

NORTH ZONE (KATARGAM),

SURAT MUNICIPAL CORPORATION

SIGNATURE OF CONTRACTOR

INSTRUCTION TO TENDERERS

The Contract documents may be secured in accordance with the notice Inviting

Tender for the work called. The work shall include supply of materials necessary for

construction of the work.

IT-02 INVITATION TO TENDER:

The Surat Municipal Corporation hereinafter referred to as the Corporation will

receive tenders for the work of ANNUAL RATE FOR MAINTENANCE AND

REPAIRING WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS EXISTING IN

NEW AREA OF NORTH (KATARGAM) ZONE, SURAT. As per the specifications in the

tender documents. The tenders shall be opened in presence of opening authority, smc

in the presence of tenderers or their representatives who are present. The

Corporation reserves the right to reject the lowest or any other or all tenders or part

of it which in the opinion of the Corporation does not appear to be in its best interest,

and the tenderer shall have no cause of action or claim against the corporation or its

officers, employees, successors or assignees for rejection of his tender.

IT-03 LANGUAGE OF TENDER:

Tenders shall be submitted in English, and all information in the tender shall also be in

English, Information in any other language shall be accompanies by its translation in

English. Failure to comply with this may make the tender liable to reject.

IT-04 QUALIFICATIONS OF TENDERERS :-

(A) Tenderer shall be required to submit the enlisted documents along with E.M.D.

and tender fees in soft copy (By Scanning). EMD and Tender fee shall be submitted in

hard copy also and in prescribed form for realization. If documents are insufficient or

it does not match the required criteria mentioned below, then the Price Bid of the

tenderer shall not be opened.

Mainly tenderer shall fulfill following for the pre-qualification.

(A) Tenderer shall be required to submit the enlisted documents along with E.M.D.

and tender fees online. If documents are insufficient or it does not match the required

criteria mentioned below, then the Price Bid of the tenderer shall not be opened.

Mainly tenderer shall fulfill following for pre-qualification,

(B) QUALIFYING CRITERIA OF BIDDER

Sr. Documents required for

No. complete submission

1.1 Average Annual financial turnover during the last 3 Copy of certificate from

years, ending 31/03/2024, should be at least 30% of Chartered Accountant along

the estimated cost (i.e. 30% of Rs. 39,99,230.65) with copy of Balance sheets.

1.2 Solvency Certificate from bankers of schedule

Fresh Solvency certificate from bankers of schedule bank / nationalized bank

bank / nationalized bank. Minimum value of

solvency shall be 20% of estimated cost of the

Tender (Solvency certificate should not be older

than One year from Last date of online Tender

2.0 Registration

2.1 Minimum “E-1" class” Registration Class with any Registration Certificate

government, semi government organization

2.2 power of attorney, partnership deed or registration Attested copy should be

deed. submitted

3.0 Relevant Experience

3.1 Similar works during last 7 years.

3.1.1 Three similar completed works, each costing not

less than amount equal to 40% of the estimated cost Attested copies of

put to the tender(i.e. 40% of Rs. 39,99,230.65) certificates from head of the

Or office concerned for

3.1.2 Two similar completed works, each costing not less completion of the works.

the amount equal to 50% of the estimated cost put to Only Govt. or Semi Govt.

the tender(i.e. 50% of Rs. 39,99,230.65) Works shall be considered

Or for Similar Works.

3.1.3 One similar completed works, each costing not less

the amount equal to 80% of the estimated cost put to

the tender. (i.e. 80%of Rs. 39,99,230.65)

4.0 Other details

4.1 Black list.

The Bidders shall note that in case the Bidder is

blacklisted / stated as defaulter / barred

participating in tenders by any of government

agencies / semi government agencies or any other

equivalent agencies during last 5 years then in that AFFIDAVIT

case, the Bidders will be disqualified and will not be

allowed to participate in the bidding process, though

bidder satisfies all the qualification conditions

mentioned above. In this regard, the decision of the

Surat Municipal Corporation will be final and binding

4.2 Works on hand & Litigation

The Bidder including any Member shall provide

details of all their on-going projects along with stage STATEMENT-A & B

of litigation, if so, against the Employer /

NOTE:- Similar work shall mean Maintainance and Repairing work of All types of

Building work done for Govt. or Semi Govt. only.

(a) Turnover during last 3 years, ending 31st March of previous financial year should

be atleast 30% of Estimated Cost. An attested copy of annual turnover for last

years should be enclosed.

(b) Solvency certificate from bankers of schedule bank / nationalized bank for the

20% of tender amount. Tenderer has to submit higher amount of bank solvency if

so desired by Commissioner, SMC (Solvency certificate should not be older

than One year from Last date of online Tender submission.)

(c) An attested copy of registration with MES, Various department of State Govt.,

Surat Municipal Corporation, CPWD etc.

(d) List of the works already completed in last 7 years in prescribed proforma as

per Annexure-I and attested copies of certificates from head of the office

concerned for completion of the works.

Following enhancement factors will be used for the cost of works executed and

financial figures to amount base for the value of the works completed in India.

Financial Year Multiplying factor

Three (2021-22)

Seven (2017-18)

Bidder should indicate actual figures of cost and the amount for the work

executed in Statement-A without accounting for the above mentioned factors.

(e) Declaration regarding the work on hand with the tenderer should also be given in

prescribed performa as per Statement-B. Attested copies of work orders, interim

certificates if any shall also be attached as supporting documents.

(f) Attested copy of partnership deed, power of attorney etc.

(g) Application Received from joint venture / consortium shall not be

• attested copy of partnership deed, power of attoney etc.

• passport size photographs of partner / all partners on relevant page of

• Tenderer shall submit only one tender for the work put to this tender.

• Tenderer shall submit the certificate of Employers code number under EPF Act.

(h). Even though the Bidder meets the above criteria, they are subject to be

disqualified if they have

• Made misleading or false presentations in the forms, statements and

attachments submitted in proof of the qualification requirements; and /or

• During verification if it is found from client that of poor performance such as

abandoning the works, for financial failure or abnormal delay in work etc.

• Regarding Litigation, in case where Bidder is involved in illegal practice like

any activities of corruption, coercive practice or debarred/blacklisted in last

years by Any Govt. / Organization in respect of performance of Bidder, SMC

authority requires that bidders under this contracts, observe the highest

standard of ethics during the procurement and execution of such contracts.

1. Will reject a proposal for award if it determines that the bidder has engaged in

any corrupt or fraudulent practices in competing for this contract or in past

2. Will reject a proposal if it found debarred/blacklisted by any State Govt. /Govt.

of India/ Semi Government/ PSU in last 05 years.

IT-05 TENDER DOCUMENTS :

Printed and online documents and set of drawings shall comprehensively be referred

to as Tender documents. The several sections forming the documents are the essential

parts of the contract and a requirement occurring in one shall be binding as though

occurring in all. They are to be taken as mutually explanatory and describe and

provide for complete works.

IT-06 EXAMINATION BY TENDERERS:

A. At his own expenses and prior to submitting his tender, each tenderer shall (a)

examine the contract Documents, (b) visit the site and determine local conditions

which may affect the work including the prevailing wages and other pertinent cost

factors, (c) familiarize himself with all CENTRAL, State and local laws, ordinance,

rules, regulations and codes affecting the material supply including the cost of

permits and licenses required for the work and (d) correlate his observations,

investigations, and determinations with the requirements of the Tender

B. The tender quantity is approximate and may increase or decrease. Any increase or

decrease in quantity will not entitle tenderer to claim any extra over the quoted

C. Tender Documents be completed by legible ink, checked in a responsible manner,

signed, stamped and returned together with the Tender Security Bond by the

stipulated date, which shall form the Tender.

The Tenderer is required to complete:

(I) The form of tender, including the Appendices thereto Tender Security Bond

and the Tender summary duly signed and stamped.

All the pages in which entries are required to be made by the tenderer are

contained in the tender documents and the tenderer shall not take out or add to or

amend the text of any of the documents except in so far as may be necessary to

comply with any addenda issued pursuant to Clause IT-17 hereof.

IT-07 EARNEST MONEY DEPOSIT:

Where the contractor is required to submit bank guarantee against payment towards any

deposit e.g. EMD, SD, etc., such bank guarantees shall be produced only from any one of

the following Nationalized/Schedule banks as listed below :

As Per Annexure 1 Finance Department, GR. No. FD/MSE/e-file/4/2024/2859/D.M.O, Date :

A. Gaurantees Isuued By the following bank will be accepted as SD/EMD on Permanent bania.

All Nationalized Banks

B. Gaurantees Isuued By the following bank will be accepted as SD/EMD for the period up to

March 31, 2026. The Validity Cut Off Date in the OR is with respect to the date of issue of Bank

Guarantee irrespective of the date of termination of Bank Gaurantee.

 Axis Bank  South Indian Bank

 AU Small Finance Bank  Standard Chartered Bank

 Bandhan Bank  Tamilnadu Mercantile Bank

 Barclays Bank  Utkarsh Small Finance Bank

 City Union Bank  Yes Bank

 CSB Bank  Ahmedabad Mercantile Co.Op. Bank

 DBS Bank India Limited  Nutan Nagrik Sahakari Bank Limited

 DCB Bank  Rajkot Nagarik Sahakari Bank Ltd. RBL

 Equitas Small Finance Bank Bank

 ESAF Small Finance Bank  Saraswat Co. Operative Bank Ltd.

 Federal Bank  SBPP Co. Operative Bank Ltd.

 HDFC Bank  SVC Co. Operative Bank Ltd.

 HSBC Bank  The Cosmos Co-Op Bank Ltd.

 ICICI Bank  The Gujarat State Co. Operative Bank

 IDBI Bank  The Mehsana Urban Co. Op. Bank Ltd.

 IDFC First Bank  The Surat District Co. Op. Bank Ltd.

 Jammu & Kashmir Bank  The Surat People’s Co. Op. Bank Ltd.

 Jana Small Finance Bank  The Kalupur Commercial Co. Op.Bank Ltd.

 Karnataka Bank  The Panchmahal District Co. Op. Bank Ltd.

 Karur Vysya Bank  The Baroda District Co. Op. Bank Ltd.

 Kotak Mahindra Bank  Baroda Gujarat Gramin Bank

 Saurashtra Gramin Bank

A. The Tender shall be accompanied by of Earnest Money Deposit Rs. 40,000.00. The

tenderer shall pay Earnest Money Deposit to the extent of 50% in the form of Bank Guarantee

from the Nationalized/Schedule Bank only. The balance 50% of the Earnest Money Deposit is to be

deposited by pay order/demand draft issued in favour of Commissioner, Surat Municipal

Corporation, Surat through Nationalised/ Schedule Bank only. OR the tenderer shall pay Earnest

Money Deposit to the 100% in the form of Pay Order/ Demand Draft from the Nationalized Bank only

issued in favour of Commissioner, Surat Municipal Corporation, Surat through Nationalized Bank only

payable at Surat. The earnest money deposit in the form of FDR or Cheque shall not be accepted

The instruments for Earnest Money Deposity shall be issued by or payable/encashable at Surat

Branch of the said nationalized bank.

The Earnest Money Deposit in the form of FDR or cheque shall not be accepted. The validity of bank

guarantee shall be for minimum period of 180 days. The tenderer shall have to mention details of

Earnest Money Deposit on the sealed cover of Earnest Money Deposit. The tender received without

Earnest Money Deposit shall be out rightly rejected.

The instruments for Earnest Money Deposity shall be issued by or payable/encashable at Surat

Branch of the said nationalized bank.

B. The Earnest Money Deposit (Tender guarantee) will be forfeited in the event, the successful

tenderer fails to accept the contract and fails to submit the Performance Guarantee Bond

to the owner as stipulated in this tender documents within ten days after receipt of notice

of award of contract. In such case owner may disqualify the tenderer from tendering for

further works, under the jurisdictions of the Corporation (S.M.C.).

C. The Earnest Money Deposit of the successful tender shall be returned after the performance

guarantee bond, as required, if furnished by the successful contractor.

D. No interest shall be paid by the owner on any tender guarantee.

IT-08 REMOVAL OF CONSTRUCTION DEBRIES :

The Contractor has to clear the site incl. removal of dusts, stones, excess excavated

soils and other materials from all parts, left out concrete, brick bats, and wastage of

tiles, granite etc., plaster residues, Color residue and any other debris before handing

over site to the Municipal Corporation. No additional payment for the same will be

made from corporation regarding cleaning of site and carting of debris from the site to

the disposal area.

Conditions should be followed as per GC-151 (C & D waste).

IT-09 PREPARATION OF TENDER DOCUMENTS:

Tenderers are requested to note the following while preparing the Tender Documents:

A. Technical bid, EMD and Tender fees shall be submitted on the Tender Form bound

herein in English. All tender items and statements shall be properly filled in.

Numbers shall be stated both in words and in figures where so indicated, and

signatures of all persons signing shall be in longhand.

B. Technical Bid shall be accompanied by the prescribed tender security bond and

other required documents and drawings. All witnesses and sureties shall be

persons of status and probity and their full names, occupations and address shall

be stated below their signatures. All signatures in the Tender Documents shall be

C. Variations to the Contract Documents requested by the tenderer may be affixed to

the Tender Document in the space available and duly signed and stamped. Such

variations may be approved or refused by the Engineer at the time of adjudications

of Tenders, and in either case the Engineer is not obliged to give reasons for his

D. Delivery of Tenders shall comply with Notice inviting tenders as to place, date and

E. Price Bid shall be submitted online. Tenderers are requested to quote for all parts

IT 10 SUBBMISSION OF TENDERER DOCUMENT:-

Technical bid and price bid are not to be submitted in physical form. Please note

that non submission of Technical Bid as well as price bid does not absolve the

bidders from any liability created from the bid condition and bidding process.

Technical-Bid and Price Bid in hard copy shall be submitted by Successful

bidder upon intimation from Surat Municipal Corporation.

• As per Commissioner Note No.C.N.129, dtd. 9/9/2016

• E.M.D & Tender Fee shall be submitted in electronic format only through

online(by scanning) while uploading the bid. This submission shall mean that

E.M.D and tender fee are received for purpose of opening the bid. Accordingly,

offer/tenders of those tenderers whose E.M.D & tender fee is received

electronically, shall be opened. However, for the purpose of realization of EMD

and Tender fee ,bidder shall send the EMD as well as Tender fee in required

format in original through RPAD/Speed post so as to reach to Account

Department (Main office) within stipulated date as mentioned in tender notice

for the submission of tender FEE & E.M.D .Punitive action shall be initiated for

non submission of EMD & Tender fees in original to Account Department (Main

Office)by bidder including abeyance of registration and cancellation of E –

tendering code for one year. all documents in supporting of bid shall be in

electronic format only through online (by Scanning) during the bidding period

& hard copy will not be accepted separately.

• All documents must be colored scanned to be seen as original. Scanning in black

and white or gray shall not be acceptable.

• All the documents must be notarized with clearly displaying stamp, number and

name of the notary

• Following documents shall be submitted in HARD COPY TO Surat Municipal

• Earnest Money Deposit as mentioned in the Tender.

• Tender Fees as mentioned in the tender

• Affidavit of Annexure A on Non Judicial Stamp Paper of Rs.300/-

• Anti-Blacklist Certificate on Non Judicial Stamp Paper of Rs.300/-

• Other necessary documents mentioned in Technical Bid (if any)

• Addenda-Corrigendum (if any) duly signed by Contractor.

All necessary documents mentioned in Technical bid (if any). shall be submitted

(i) COVER-1: Technical Bid

E.M.D and Tender Fees for the work of ANNUAL RATE FOR MAINTENANCE AND

REPAIRING WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS EXISTING IN

NEW AREA OF NORTH (KATARGAM) ZONE, SURAT along with other Documents in

Hard Copy upto Dt.03/02/2026 to Dt.17/02/2026 up to 18.00 hrs. Also mention the

name of tenderer, address, tender notice number etc. on the cover .

Price bid for the work of ANNUAL RATE FOR MAINTENANCE AND REPAIRING

WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS EXISTING IN NEW AREA OF

NORTH (KATARGAM) ZONE, SURAT shall be submitted online.

The name of work to be written on cover shall be work ANNUAL RATE FOR

MAINTENANCE AND REPAIRING WORK OF VARIOUS MUNICIPAL SCHOOL

BUILDINGS EXISTING IN NEW AREA OF NORTH (KATARGAM) ZONE, SURAT.

Also mention the name and the address of tenderer, tender notice number on the

cover and to be submitted to the Chief Accountant, Surat Municipal Corporation,

Muglisara, Surat – 395

2. Tenderer shall be required to submit the enlisted documents as mentioned below in

Cover-1. If necessary document founds insufficient then the Price Bid of the tenderer

shall not be opened.

(a) The tender shall be accompanied by Earnest Money Deposit of Rs.40,000.00

The tenderer will pay Earnest Money Deposit by Pay Order/Demand Draft

issued in favour of "Commissioner, Surat Municipal Corporation, Surat" by

Nationalized Bank. In the form of Demand Draft and Pay Order

(b) A covering letter detailing various considerations considered in tender shall

invariably be given.

(c) Passport size photographs of all the partners (incase of partnership firm) to

be fixed on relevant Page of the tender documents.

3. (a) List of tools, plants and equipments with tenderer in detail.

(b) Technical establishment/staff of the tenderer in required Performa with their

names, qualifications and experience.

(c) Tenderer shall furnish along with the tender, information regarding Income

tax circle of the district in which he is assessed for income tax with PAN No.

4. Submission of a tender by a tenderer shall mean that he has read this notice and

contract documents and has made himself aware of the scope and specifications of

the work to be done and of conditions and nature of required quantities of materials

stores, tools and plants etc. that may be required by him in carrying out the work and

of local conditions and laws and bylaws of the Government, Surat Municipal

Corporation and other factors bearing influence on the execution and cost of the

5. E.M.D., Tender Fee and other necessary document in hard copy shall be received by

Registered Post A.D. or by Speed Post through Postal Authority only by the "Chief

Accountant, Surat Municipal Corporation, Muglisara, Surat-395003 Dt.03/02/2026

to Dt.17/02/2026 upto 18.00 hrs.

The same will be opened on the Dt.18/02/2026, 11.00 hrs. (Technical Bid)

onwards (Probable) in the presence of the tenderers, who shall remain present in

the office of "Tender opening officer, Surat Municipal Corporation, Surat. Late tenders

(i.e. tenders received after the specified time of opening), delayed tender (i.e. tenders

received before the time of opening but after due date and the time of receipt of

tender) shall not be considered at all. Tenders received by Registered Post A.D./

Speed Post after the time and the date specified in the tender notice shall not be

received by the client from the postman. Such tenders if received will not be opened

and will stand rejected.

6. Tender shall stand rejected if:

1. Any eraser is made in the tender unauthenticated or any page or pages is/are

removed or replaced.

2. The tenderer shall submit the tender which satisfied each and every conditions

laid down in the notice tender documents, failing which the tender will be

liable for rejection.

3. Tenderer's tender/quotation containing conditions shall be liable for rejection

out rightly without assigning any reason for the same.

4. Stipulates the validity period less than what is stated in the form or tender.

5. Stipulates his own conditions.

6. Does not quote his rates inclusive of Octroi duty and other terminal or sales tax

or Central taxes in his rates.

7. Does not disclose the full names and address of all his partners in the case of

partnership firm.

8. Does not pay the Earnest Money Deposit by Demand Draft/Pay order or as

mentioned in the tender and Tender Fees with Technical Bid (Cover-1).

9. Does not submit the tender before the stipulated time and specified date in the

Account Office as directed.

10. Does not attach the document mentioned/ does not submit documents

required in soft copy (By scanning)

11. The tenderer proposes any alteration in the work specified in the tender or in

the time limit allowed for carrying out the work or any other condition.

7. All corrections, additions or posted slips to be initialed by the tenderer.

8. All page of tender documents including specifications should be initialed by the

9. The tenderer shall submit the tender which satisfies each and every conditions laid

down in this notice and tender documents failing which the tender is liable for

10. Notice of inviting tenders shall be a part of the contract documents.

11. Acceptance of tenderer/quotation will rest with the competent authority of Surat

Municipal Corporation who does not bind himself to accept the lowest and reserves

the right to accept or to reject any or all quotations/tenders and no reasons will be

given for acceptance or rejection thereof.

12. The contractor shall also attach list of machineries, tools, plants, equipment s which

he propose to deploy for this work.

13. All octroi duty and other taxes chargeable by the Municipal Corporation shall be

payable by the Contractor.

14. Tender once accepted shall be binding on the contractor even if the formal agreement

15. Tender once offered can not be withdrawn except with the permission of head of the

concerned department, Surat Municipal Corporation, Surat.

16. The successful tenderer shall be required to enter in to agreement with Municipal

Corporation after placing the work order for the said work from SMC.

17. The successful tenderer may be required to furnish surety of 20% of the contract

value on stamp paper if so desired by the Municipal Commissioner.

18. The tenderer s are requested to give complete specification of work quoted.

19. Unless specifically mentioned by the tenderer for the extra payment of taxes on price

quoted by them it will be presumed the prices quoted are inclusive of the all taxes

and no claim will be entertained for payment of extra taxes on the bills submitted by

20. The Price-bid will be opened only after technical clarifications are clarified.

21. Surat Municipal Corporation reserves the right to open or not to open any or all Price-

bid without assigning any reason thereof.

IT-11 TENDER VALIDITY PERIOD :

The validity period of the tender submitted for this work shall be of one hundred

twenty (120) Calendar day from the date of opening of price bid and that the tenderer

shall not be allowed to withdraw or modify the tender offer on his own during the

validity period. The tenderer will not be allowed to withdraw the tender or make any

modifications or additions in the terms and conditions of his own in his tender. If this

is done then the owner shall, without prejudice to any right or remedy, be at liberty to

reject the tender and forfeit the Earnest Money Deposit in full.

IT-12 SIGNING OF TENDER DOCUMENTS :

If the Tender is made by an individual it shall be signed with his full name above his

current address. If he tender is made by a Proprietary firm it shall be signed by the

proprietor above his name and the name of his firm with his current address.

If the tender is made by a firm in partnership it shall be signed by all the partners of

the firm above their full names and current addresses, or by a partner holding the

power of attorney for the firm signing the Tender in which case a certified copy of the

power of attorney shall accompany the Tender. A certified copy of the partnership

deed, current addresses of all the partners of the firm shall also accompany the tender.

If the tender is made by a limited company or a limited Corporation, it shall be by a

duly authorized person holding the power of attorney for signing the Tender in which

case a certified copy of the power of attorney shall accompany the Tender. Such

limited company or Corporation may be required to furnished satisfactory evidence of

its existence before the contract is award.

All witnesses and sureties shall be persons of status and probity and their full names,

occupations and addresses shall be stated below their signatures. All signatures in the

Tender document shall be dated.

IT-13 WITHDRAWAL OF TENDERS :

If, during the Tender validity period, the Tenderer withdraws his Tender, the Tender

Security (Earnest Money) shall be forfeited and the Tenderer may be disqualified from

tendering for further works under the jurisdiction of SURAT MUNICIPAL

IT-14 INTERPRETATIONS OF TENDER DOCUMENT :

Tenderers shall carefully examine the tender documents and fully inform themselves

as to all the conditions and matters which may in any way effect the work or the cost

thereof. Should a tenderer find discrepancies or omission from the specifications or

other documents, or should be in doubt as to their meaning, he should at once address

query to the Divisional Head provided for concerned authority as referred in the

Tender Document in Clause GC-01 (Definitions and interpretations) of the (General

Condition of Contract). Any resulting interpretation of the Tender documents will be

issued to all Tenderers as an addenda corrigendum. Verbal clarification and / or

information given by the SMC / Consulting Engineer shall not be binding on the

Municipal Corporation.

IT-15 ERRORS AND DISCREPANCIES IN TENDERS :

In case of conflict between the figures and words in the rates, the rates expressed in

words shall prevail and apply in such cases.

IT-16 MODIFICATION OF DOCUMENTS :

Modification of specifications and extension of the closing date of the tender, if

required, will be made by an addendum. Copies of each addendum will be sent to all

tenderers. These shall be Signed and shall form a part of tender. The tenderer shall

not add to or amend the text of any of the documents except in so far as may be

necessary to comply with any addenda.

Addenda form part of the contract documents & full consideration shall be given to all

addenda in the preparation of tenders. Tenderers shall verify the number of addenda

issued, if, any and acknowledge the receipt of all Addenda in the Tender. Failure to

acknowledge may cause the Tender to be rejected.

A. The Engineer of the owner may issue Addenda to advise Tenderers of changed

requirements. Such addenda may modify previously issued Addenda.

B. No Addendum may be issued after the time stated in Notice Inviting Tenders.

IT-18 TAXES AND DUTIES ON MATERIAL :

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/

Successful Bidder is bound to pay any amount of GST proscribed by the govt. of India as per

the Terms of Contract agreed upon during the course of execution of this contract.

During the course of execution of Contract, if there is any change in Rate of GST (Goods

& Service Tax) by the Government, the same shall be reimbursed/ recovered separately by

SMC, subject to the submission of Original Receipt/ Proof for the amounts actually remitted

by the successful Tenderer/ Contractor to the competent Authority along with a Certificate

from Chartered Accountant of Contactor/ Successful Bidder certifying that the amount of GST

paid to the Government and the same shall be intimated/ submitted/ claimed within

(thirty) Days from the date of payment Remittance of GST within stipulated period shall be

the sole responsibility of the successful Bidder/ Contractor, failing which, SMC may recover

the amount due, from any other payable dues with SMC and decision of Municipal

Commissioner shall be final and binding on the Contractor / Successful Bidder in this regard

Further, non-payment of GST to the Government may lead to the termination of contract and

forfeiture of Security Deposit/ Performance Guarantee Amount.

If imposition of any other new Taxes/ Duties/ Levies/ Cess or any other incidentals

etc. or any increase in the existing Taxes/ Duties/ Levies/ Cess or any other incidentals etc.

(Excluding GST ) are imposed during the course of the contract, the same shall be borne by

the Contractor/ Successful Bidder only, in no case SMC shall be liable for the same.

As per the central goods and Service Tax Act-2017 Any Goverment department, local

bodies and government undertaking public adventures published tenders amounting more

then Rs. 2,50,000 & which commodities/ servies are comes under taxation than 2% TDS

(1% for SGST & 1% for CGST) should be deducted. And if commodities/Servies are provided

from interstate then 2% TDS should be deducted of IGST.

1% Construction Cess will be deducted from respective R.A. Bill and Final bill in

accordance with the prevailing norms of Govt. of Gujarat.

IT-19 EVALUATION OF TENDERS :

As per IT (04), Experience of the Contractor shall be considered for Similar kind of

IT-20 EVALUATION OF TIME REQUIRED FOR COMPLETION :

The time required for completion of work shall be considered as indicated by the

tenderer in the completion schedule attached with the tender. The completion period

mentioned in this schedule is to be reckoned from 10th day from the date of work

order to proceed. capital work is 12 (Twelve) months Ex. Monsoon and for AMC Work

is 05 Years after defect liability period from the date as mentioned in the final work

order and Tenderers should adhere to this delivery time.

IT-21 POLICY FOR TENDER UNDER CONSIDERATION :

Tenders shall be termed to be under consideration from the opening of the tender

until such time an official announcement of award is made.

While tenders are under consideration, tenderer s and their representative or other

interested parties are advised to refrain from connecting by any means Municipal

Corporation or representatives on matters related to the tenders under study. The

Engineer's representative if necessary will obtain clarification on tenders by

requesting information from any or all the tenderer s either in writing or through

personal contact, as may be necessary. The tenderers will not be permitted to change

the substance of his tender after price submission. Non-compliance with this

provision shall make the tender liable for rejection.

IT-22 PRICES AND PAYMENTS :

The tenderer must understand clearly that the price quoted are for the total works or

the part of the total works quoted for and include all costs due to materials labour,

equipment, supervisions, other services, royalties and Octroi etc. and to include all

extras to cover the cost. No claim for additional payment beyond the prices quoted

will be entertained and the tenderer will not be entitled subsequently to make any

claim on any ground excepting for the condition laid down in GC-35 (Price

IT-23 PAYMENT TERMS :

The terms of payment are defined in the General Conditions of Contract. The

Municipal Corporation shall not under any circumstances relax, their terms of

payment and will not consider any alternative payment terms. Tenderer s should

therefore in their own interest note this provision to avoid rejection of their tenders.

Award of the Contract or the rejection of tenders will be made during the Tender

validity period stated in the Notice Inviting Tenders.

A. After all contract contingencies are satisfied and the Notice of Award is issued, the

successful Tenderer shall execute the Contract Agreement within the time stated in

the Notice Inviting Tenders and shall furnish the Bond as required herein. The

Contract Agreement shall be executed in the form stipulated by the owner. A copy

of the required form is included in the contract documents.

B. If the Tenderer receiving the Notice of Award fails or refuses to execute the

Contract Agreement within the stated time limit or fails or refuses to furnish the

Bond as required herein, the SMC may annul his award and declare the tender

security forfeited.

C. A Corporation, Partnership firm or other consortium acting as the Tenderer and

receiving the Award shall furnish evidence of its existence and evidence that the

officer signing the Contract Agreement & Bonds for the Corporation, partnership

firm or other consortium acting as the Tenderer is duly authorized to do so.

IT-25 SIGNING OF CONTRACT :

The successful tender shall be required to pay the security deposit and to execute the

contract within 10 days of receipt of intimation to execute the contract, failing which

the Municipal Corporation will be entitled to annul the award and forfeit the Earnest

Money Deposit. The person to sign the contract document shall be person detailed in

IT-26 DISQUALIFICATION :

A tender shall be disqualified and will not be taken for consideration if :-

(a) The outer envelope does not show on the outside the reference of bid and

thus get opened before the due date of opening (as per Article IT-10 i.e.

Submission of Tender Document).

(b) The tender Security Deposit is not deposited in full and in the manner i.e.

Earnest Money Deposit.

(c) The tender is in a language other than English or does not contain its English

Translation in case of other language adopted for tender preparation.

(d) The tender documents are not signed by an authorized person.

(e) The general performance data for qualification not submitted fully.

(f) The tenderer does not agree to deposit security amount as specified (as per

Article IT-25 i.e. Signing of Contract).

(g) The tenderer does not agree to payment terms defined as per Article IT-23

i.e. Payment Terms.)

(h) Conditional tender.

A. Tenderer may further be disqualified if :

(a) Price variation is proposed by the Tenderer on any principles other

than provided in the Tender Documents.

(b) Completion schedule offered is not consistent with the completion

schedule defined and specified in tender documents.

(c) The validity of tender is less than that mentioned in Article IT-11 i. e.

Tender Validity Period.

(d) Any of the page or pages of tender is/are removed or replaced.

(e) All corrections or pasted slips are not initialed by tenderer.

(f) Any erasure is made in the tender.

IT-27 PERFORMANCE GUARANTEE (SECURITY DEPOSIT) :

• As a contract security the tenderer to whom the award is made shall furnish a

performance guarantee (Security Deposit) for Capital work : 2% of Tender value after

issuing Work Order & 2% from the running bills to guarantee the faithful performance

completion and maintenance of the works of the contract in accordance with all the

conditions and terms specified herein and to the satisfaction of the Engineer and

ensuring the discharge of all obligations arising from the execution of contract, in one

of the forms mentioned below.

The total Security Deposit is 4% (Four) percent of contract value and shall be as under:

The successful tenderer shall have to pay initial security deposit at 2% (two) percent of the

tendered amount.

• Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay Order

if the Tender Amount of work is less than Rs. 2.00 crore.

• Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay Order

/ bank Guarantee (encashable at Surat city)/ FDR if the tender Amount of work is

more than Rs. 2.00 crore & 2.00 crore.

The person/persons whose tender may be accepted [here-in after called the Contractor,

which expression shall unless excluded by or repugnant to the context include his heirs,

executors, administrators and assignees shall (within 15 days of the receipt by him of the

notification of the acceptance of his tender) deposit with Municipal Commissioner cash or

Government securities endorsed to the Commissioner sum sufficient which will make up the

full security deposit specified in the tender.

If the amount of the security deposit to be paid in lump sum within the period specified above

is not paid the tender contract already accepted shall be considered as cancelled. The security

deposit lodged by Contractor shall be refunded after the expiry of the Defects Liability period

as shown in the attached Memorandum after deducting dues, if any, which become liable to

be recovered from the Contractor under the terms and conditions of this Agreement.

Regarding remittance and release of Security Deposit (SD), Retention money deposit

(RMD) following clause will supersede over and above all the clauses depicted in the

tender document.

Tender costing Less than Rs.2.00 Crore.

(a) Remittance of SD/RMD

(i) The total security deposit shall be recovered at the rate of 4% from contractor. Out

of which, 50% of amount as Initial Security Deposit shall be payable at the rate of

2% of approved tender cost in form of Cash or Demand Draft/ Pay Order of any

Nationalised Bank (encashable at Surat city).

(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

(iii) 5% Retention money deposit (RMD) to be retained from each running account bill.

(b) Release of SD/RMD

(i) The 2% Initial security deposit in form of Cash or Demand Draft/ Pay Order

shall be released after clearance of Final bill by Audit Dept and completion of

defect liability period.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released along with Final Bills according to Work Quality..

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

Tender costing Rs.2.00 Crore. & more than Rs.2.00 Crore.

(a) Remittance of SD/RMD

(i) The total security deposit shall be recovered at the rate of 4% from contractor. Out

of which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2%

of approved tender cost in form of in Cash or Demand Draft/ Pay Order / FDR / Bank

Guarantee of any Nationalised Bank (encashable at Surat city).

(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

(iii) 5% Retention money deposit (RMD) to be retained from each running account bill.

(b 1) Release of SD/RMD

(i)The 2% Initial security deposit in form Demand Draft /Pay order / FDR shall be

released after clearance of Final bill by Audit Dept & completion of defect liability

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released along with Final Bills according to Work Quality.

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

(b 2) Release of SD/RMD

(i)The 2% Initial security deposit in form Bank Guarantee shall be released along

with Final Bills according to Work Quality.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released after clearance of Final bill by Audit Dept & completion of defect

liability period.

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

The amount recovered from the running bills as security deposit shall not be allowed to the

transferred in the form of Bank Guarantee. However, the remaining 50% (2% of Security

Deposit) of the amount so, deducted from running bills will be allowed for conversion in the

form of interest bearing fixed deposit receipt, (FDR) issued in favour of the Municipal

Commissioner, Surat Municipal Corporation, Surat by a Nationalized Bank located at Surat

only. Additional stamp duty payable as per government prevailing rule shall be paid by

contractor for remittance of this FDR.

It is clarified that the amount of security deposit shall be collected on the basis of contract

price and not on the basis of Estimated Amount put to tender. As initial Security Deposit as

mentioned above, accepted by the competent Authority shall have to be paid toward Security

Deposit at the time of execution of agreement.

Interest will be payable on FDR (that is deducted from Running Bill and converted in to FDR

for initial SD) for One year, after completion of work. After that no further interest shall be

paid for any extended period what so ever.

If the Security Deposit is not paid within 15 days from the date of L.O.I. / Work Order than

penalty at the rate of 0.065% per day of the amount of Security Deposit will charged. If the

Security Deposit is not paid within one month with interest, necessary actions as per

condition of contract will be taken.

Initial Security Deposit ( i.e. 2% Of Tender Amount) in form of Bank Guarantee may be

accepted as per relevant tender provision, However BG shall be valid till final date of

completion of work+1year (Whether final bill is audited and paid or not). It shall be

contractor's responsibility to extent the BG On Or Before expiry of time limit of BG. In

case of late renewal of BG, penalty of security deposit shall be levied at the rate of

0.065% of per day of BG amount.

The successful tenderer shall have to enter into an agreement on a non-judicial stamp

paper of Rs. 300/- if initial Security Deposite paid in form Bank Guarantee or Demand

draft as per the form of the agreement approved by the Municipal Corporation, Surat.

If initial Security deposit is paid in form of Fixed Deposit, additional stamp paper

amounting As per government’s prevailing rule of Security Deposit shall be used to

execute the agreement.

The undertaking shall be executed on stamp paper worth Rs. 300/-.

The Surety shall be executed on stamp paper worth Rs. 300/-.

IT-28 STAMP DUTY :

The successful tenderer shall have to enter into an agreement on a non-judicial stamp

paper of Rs.4.90% of S.D. Amount, if S.D. Amount in FDR and otherwise as per the form

of the agreement approved by the Municipal Corporation, Surat.

The agreement shall be executed on stamp paper worth Rs.4.90% of S.D. Amount.

The Undertaking and Surety shall be executed on stamp paper worth Rs.300/- +

Specific references in the specifications to any materials by tender's name, or

catalogue number shall be construed as establishing a standard or quality and performance

and not as limiting competition and the tenderer in such cases, may at their option freely use

any other product, provided that it ensures and equal or higher quality than the standard

mentioned and meets Municipal Corporation approval

All Stamp Duty consider as per Urban Development & Urban Housing

Development Dept, Gandhinagar Letter no.PRC/802021/567/P, Dt. 27/05/2021.

IT-30 NON-TRANSFERABLE :

Tender documents are not transferable.

IT-31 COST OF TENDERING :

The owner will not defray expenses incurred by Tenderer s in tendering.

IT-32 DEFECT OF TENDER :

The Tender for the work shall remain open for a period of 120 calendar days from the

date of receipt of the tenders for this work and that the tenderer shall not be allowed

to withdraw or modify the offer on his own during the period. If any tenderer

withdraws or makes any modifications or additions in the terms and conditions on his

own, then the Municipal Corporation, shall without prejudice to any right or remedy,

be at liberty to reject the tender and forfeit the earnest money in full.

IT-33 CHANGE IN A QUANTITY :

The Surat Municipal Corporation reserves the right to waive any informality in any

tender and to reject one or all tenders without assigning any reasons for such

rejections and also to very to quantities of items or group as specified in the Schedule

of price as may be necessary. Claim what so ever by the contractor on the basis of

variation of quantities shall not be entertained.

IT-34 NEW EQUIPMENT AND MATERIAL ;

All materials, equipment and spare parts thereof shall be new, unused and originally

coming from manufacturer's plant to the Corporation. The rebuilt or overhauled

equipment/materials will not be allowed to be used on work.

IT-35 RIGHTS RESERVED ;

The SMC reserves the right to reject any or all tenders, to waive any informality or

irregularity in any tender without assigning any reasons. The SMC further reserves

the right to withhold issuance of the notice to proceed, after execution of the contract

agreement, for the period of time stated in the notice inviting tenders and no

additional payment will be made to the successful tenderer on account of such

withholding. The SMC is not obliged to give reasons for any such action.

IT-36 Municipal Commissioner reserves the right to reduce the scope of work and split the

tender in two or more parts without assigning any reason even after the award of

IT-37 No mobilization advance or advance on machinery will be given.

IT-38 The scope of work is clearly mentioned in the tender documents. The contractor shall

have to carry out the work in accordance with the details specifications. No conditions

will be accepted. The conditional tender will be liable to be rejected.

IT-39 The surplus excavated earth, after back-filling the trenches shall have to be removed

from the site as directed.

After compaction and consolidation, if any short fall of earth is found then contractor

has to bring the same to the required quantity in order to meet shortfall at his own

cost. More over, if any settlement of road after reinstatement is oobserved during the

defect liability period of the work. Contractor shall be fully responsible for the

defective work and patches/ depression / settlement shall be repaired with quarry

spoil or metal at contractor's own cost. If contractor fails to repair the patches /

depression / settlement in time, corporation will repair it at all risk and cost of

Surplus earth shall not be disposed off in a way that leads to nuisance to the public or

IT-41 No escalation charge/rates shall be paid by SMC in anycase.

IT-42 Contractor must be submitted The cement/steel (Zerox copy) billwise.

IT-43 Contractor must be submitted royalty pass(zerox).

IT-44 All the taxes should be bear by agency & it should be applicable as per government

resolution (of change periodically) & No compensation/Reimbersion should be given

IT-45 TAX INVOICE FOR PAYMENT OF WORK (AS PER GST RULES)

The contractor shall submit all bills on the Prescribed format, include in Tender for

purpose of payment of the work to the office of the Engineer-in-charge.

IT-46 TESTING OF CEMENT AND STEEL

It should be specifically noted that the cement and steel brought by the contractor at

site of work shall be used only after the same is tested at the approved laboratory as

per the direction of the Engineer-in-charge. Such approved laboratory may be located

at Surat, Baroda, and Ahmedabad or Mumbai.

All the charge for the transport and testing of the samples shall have to be borne by

the contractor. The frequency of testing such material shall be in accordance to the

relevant Indian Standards as directed by Engineer-in-charge

EXECUTIVE ENGINEER,

NORTH ZONE (KATARGAM)

SIGNATURE OF THE CONTRACTOR. SURAT MUNICIPAL CORPORATION

SURAT MUNICIPAL CORPORATION

PERCENTAGE RATE TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS :-

(1) All work proposed to be executed by contract shall be notified in a form of invitation

to tender pasted on a board hung up in the office of the Engineer & signed by the

This form will state the work to be carried out as well as the date/or submitting

and opening tenders and the time allowed for carrying out work, also the amount

of earnest money to be deposited with the tender and the amount of the Security

Deposit to be paid by the successful tenderer and the percentage, if any, to be

deducted from bills. It will also state whether a refund of quarry fees, royalties,

octroi dues and ground rent will be granted. Copies of the specifications, designs

and drawings and estimated rated scheduled rates and any other documents

required in connection with the work which shall be signed by the Engineer- in-charge

for the purpose of identification shall also be open for inspection by contractors at

the office of the Engineer-in- charge during office hours.

Where the work are proposed to be executed according to the specifications

recommended by a contractor and approved by a competent authority on behalf

of the corporation, such specifications with designs and drawings shall form part

of the accepted tender.

(2) In the event of the tender being submitted by a firm, it must be signed separately by

each partner thereof, or in the event of the absence of any partner, it shall be signed

on his behalf by a person holding a power of attorney authorizing him to do so.

(3) Receipts for payments made on account of any work, when executed by a firm, shall

also be signed by all the partners, except where the contractor are described in their

tender as a firm, in which case the receipts shall be signed in the name of the firm by

one of the partners or by some other persons having authority to give effectual

receipts for the firm.

(4) Any persons, who submit tender shall fill up the usual printed form including the

`Column' total according to estimated quantities, stating at what rate he is willing

to undertake the each item of the works, Tenders which proposal any alterations in

the work specified in the said form of invitation to tender or in the time allowed for

carrying out the work or which contain any other conditions of any short, will

liable to be rejection No.signle tender include more than one will liable to be rejection

No. single tender include more then one work but contractors who wishes to tender

for each. Tender shall have (to which they refer) written outside the envelope.

(5) The Commissioner or his duly authorized assistant shall open tender in the presence

of any intending contractors who have submitted tender or their representatives

who may be present at the time.In the event of a tender being accepted, the contractor

shall there upon for the purpose of identification, sign the copies of the

specifications and other documents mentioned in this tender. In the event of the

tender being rejected, the divisional officer shall authorized the accountant to refund

the amount of earnest money deposited to the contractor making the tender on his

giving a receipt for the returned of the money.

(6) The officer competent to dispose of the tender shall have the right of rejecting all or

any of the tenders.

(7) No receipts for any payment alleged to have been made by a contractor in regard

to any matter to this tender shall be valid and binding on corporation unless it is

signed by the Engineer-in- charge.

(8) The memorandum of work to be tendered for and the schedule of materials to be

supplied by the concern department and their rates shall be filled in and completed by

the officer of the Engineer- in-charge before the tender form is issued. If a form

issued an intending tenderer has not been so filled in and completed, he shall request

the said officer to have this done before he completes and delivers his tender.

(9) All works shall be measured net by standard measure and according to the rules and

customs of the Public Works Department without reference to any local custom.

(10) Under no circumstances shall any contractor be entitled to claim enhanced rates for

any items in this contract.

(11) Every contractor shall unless excepted in writing by the Additional City Engineer

concerned, produced along with the tender, a solvency certificate of his financial

stability from the Collector of the District within which he resides or a Bankers

certificates. If he fails to produce such a certificate, his tender may not be

(12) All corrections and additions or pasted slips should be initiated.

(13) The measurement of work will be taken according to the usual method in use in the

public works department and no proposals to adopt alternative methods will be

accepted. The Engineer-in-charge decision as to what is "the usual method in use in

the public works department" will be final.

(14) A.The Insurance Company's bond will not be accepted against the Security Deposit.

(15) The contractor shall have to attach to his tender Income Tax Clearance Certificate

to be obtained from the Income Tax Officer.

(16) The Contractor will have to construct a shed for storing control and valuable

materials issued to him under Schedule-`A' of the agreement at work site having

double locking arrangement. The materials will then be taken for use in the

presence of the department person. No materials will be allowed to be removed from

the site of work except with the written permission from Engineer- in-charge.

(17) No foreign exchange will be released by the Corporation for the purpose of plant and

machines required for the execution of the work contracted for.

(18) Controlled materials (Essentiality certificate)

(i) As regard controlled materials the Corporation will help to arrange for the permit

as far as possible and help the contractor in securing for the permit as far as

possible and help the contractor in securing the same. All incidental charges met

with in procuring these materials shall be borne by the contractor himself. Though

the Corporation will help to arrange for the permit as far as possible and help the

contractor in obtaining the materials it shall not accept any responsibility for any

delay or loss on account of delay caused to the contractor while obtaining the same.

(ii) The contractor shall submit to Engineer-in-charge on Close of every calendar months,

the monthly returns in the prescribed forms as to the receipt and actual use of the

controlled materials during the month.

(iii) The contractor shall permit the Engineer- in- charge or his representatives to

inspect the stock of the controlled materials stored by him at any time, whenever

the Engineer-in- charge or his representatives so desired (s).

(19) The tender for work shall remain open for a period of 120 days from the date of

opening of the price bid for this works and that the tenderer shall not be allowed to

withdraws or modify the offer on his own during this period. If any tenderer

withdraws or makes any modifications or addition/s in the terms and conditions of

his tender, not acceptable to the corporation them the corporation shall without

prejudice to any right or remedy be at liberty in full the said earnest money

absolutely (in figures as well as in words). This Blank Space should be filled in while

preparing the draft tender papers.

(20) The contractor shall employ only such laborers who shall produce a valid certificate of

having been vaccinated against small pox within a period of last 3 years.

(21) Tenderer should submit True Copy of the Certificate of Registration along-with

the tender without which the tender will not be considered.

(22) The contractor shall have to give in writing the date completion of the work within a

fortnight from the date of work completed by him. Otherwise the date noted on the

record by the department shall be reawakened as final and no excuse or

representation in that behalf shall be entertained at later date.

(23) "What ever sales tax is levied by the Government on works contract and if paid by the

contractor in the first instance, shall be refunded to the concerned contractor by

EXECUTIVE ENGINEER,

NORTH ZONE (KATARGAM),

SURAT MUNICIPAL CORPORATION

SIGNATURE OF CONTRACTOR

GENERAL CONDITION OF CONTRACT

GC-01 DEFINITIONS AND INTERPRETATIONS :

1.0 In the contract documents, as herein defined the following words and expression

used shall, unless, repugnant to the subject or context thereof, have the following meanings

assigned to them.

1.1 The "Owner/Municipal Corporation, Surat represented by Municipal

Commissioner/Add. City Engineer, any officer authorised by the Municipal Corporation.

1.2 The "Contractor" shall mean the person or the persons, firm of company whose

tender has been accepted by the owner and includes his legal representative successors

and permitted assigns.

1.3 The "Engineer-in-charge" shall mean the person designated as such by the owner

from time to time and shall include those who are expressly authorised by the Municipal

Corporation to act for and on its behalf for the operation of this contract.

1.4 "Engineer - in - charge's Representative” shall mean any Engineer or Asstt. to the

Engineer-in-charge designated from time to time by the Engineer-in-charge to perform

duties set forth in the Tender documents whose authority shall be notified in writing to

the Contractor by the Engineer-in-charge.

1.5 "Tender” The offer or proposal of the Tenderer submitted in the prescribed form

setting forth the prices for the work to be performed, and the details thereof.

1.6 "Contract Price shall mean total money payable to the Contractor under the contract

1.7 "Addenda" shall mean the written or graphic notices prior to submission of tender

which modify or interpret the contract documents.

1.8 "Contract Time" - The number of consecutive calendar months for the completion

of work as stated in the executed contract agreement.

1.9 "Contract" shall mean agreements between the parties for the execution of works

including therein all contract documents.

1.10 "Tender document” shall mean Designs, Drawings, specifications, agreed variations, if

any, and such other documents constituting the tender and acceptance thereof.

1.11 "The Sub-Contractor" means any person, firm or company (other than the

contractor) to whom any part of the work has been entrusted by the Contractor with the

written consent of the Engineer-in-charge and the legal personnel representative,

successors and permitted assigns of such person, firm or company.

1.12 "The Specifications" shall mean all directions' the various technical specifications

provisions and requirements attached to the contract which pertain to the method and

manner or performing the work to the quality of the work and the materials to be furnished

under the contract for the work and any order(s) or instruction (a) thereunder. It shall also

mean the latest Indian Standards Institution Specifications for or relative to the particular

work or part thereof, so far as they are not contrary to the Tender specifications or I.S.I.

specifications, and in absence of any tender specifications, the specifications of any other

country applied in India as a matter of Standard Engineering practice and approved in

writing by the Engineer-in-charge with or without modifications.

1.13 The "Drawing" shall include maps, plans, tracings or prints thereof with any

modifications approved in writing by the Engineer-in-charge and such other drawings, as

may, from time to time, be furnished or approved in writing by the Engineer-in-charge in

connection with the work.

1.14 The "Work" shall mean the works to be executed in accordance with the context

or the part thereof as the case may be and shall include extra, additional altered or

substituted works as required for the purpose of the Contract. It shall mean the totally

of the work by expression or implication envisaged in the contract and shall include all

material, equipment and labour required for or relative or incidental to or in connection

with the commencement, performance and completion of any work and/or for

incorporation in the work.

1.15 The "Permanent work “means works which will be incorporation in and form part of

the work to be handed over to the owner by the contractor on completion of the contract.

1.16 The "Temporary Work" shall mean all temporary works of every kind required in

or about the execution, completion and maintenance of the work.

1.17 "Site shall mean the land and other place on, under, on or through which the work

is to be carried out and any other lands or places provided by the Municipal Corporation for

the purpose of the Contract together with any other places designated in the Contract as

forming part of the site.

1.18 "The Construction Equipment" means all appliance/equipment’s of whatever nature

required in or for execution, completion or maintenance of work or temporary works (as

hereinafter defined) but does not include materials or other things intended to form or

forming part of the permanent work.

1.19 "Notice in Writing or Written Notice" means a notice written, types or printed

form delivered personally or sent by Registered post to the latest know private of

business address at Registered Office of the Contractor.

1.20 The "Alteration/Variation order" means an orders given in writing by the Engineer-

in-charge to effect additions to or deletion from and alterations in the work.

1.21 "Final Test Certificate" shall mean the final test Certificate issued by the owner

within the provisions of the Contract.

1.22 The "Completion Certificate" shall mean a certificate to be issued by the Engineer-

in-charge when the work has been completed to his satisfaction.

1.23 The "Final Certificate" shall mean the final certificate issued by the Engineer-in-

charge after the work is finally accepted by the owner.

1.24 "Defect Liability Period" shall mean the specified period between the issue of

completion Certificate and the final certificate as specified in the tender.

1.25 "Approved" shall mean approved in writing including subsequent modification in

writing of previous verbal approval and "Approval" means approved in writing including as

1.26 "Letter of Acceptance “shall mean an intimated by a letter to tenderer that the tender

has been accepted in accordance with provisions contained therein.

1.27 "Order" and "Instruction" shall respectively mean any written order or

instruction given by the Engineer-in- charge within the scope of his powers in terms of

1.28 "Running Account Bill" shall mean a Bill for the payment of "On Account" money to

the contractor during the progress of work on the basis of work done and the non-

perishable materials to be incorporated in the work supplied by the Contractor.

1.29 "Security Deposit" shall mean the deposit to be held by the owner as security for the

due performance of contractual obligations.

1.30 "The appointing authority" for the purpose of Arbitration shall be the Municipal

Commissioner, Surat Municipal Corporation, Surat.

1.31 Retention Money shall mean the money retained from R.A.Bill for due completion of

1.32 Unless otherwise specifically stated, the masculine gender shall include the

faminine and natural genders and vice versa and the singular shall include the plural

and vice-versa.

GC-02 LOCATION OF SITE AND ACCESSIBILITY :

The site of works is within the limits of Surat Municipal Corporation. It is served

by all weather roads and Western Railway Broad Gauge line, Government Irrigation Canal

Crossing. The intending Tenderer should inspect the site and make himself familiar with site

conditions and available communication facilities. Non availability of access/roads shall

in no case be the cause to Condon any delay in the execution of the work or be the cause

for any claims or extra compensation.

GC-03 SCOPE OF WORK :

The scope of work is defined broadly in the special conditions of Contract and specifications.

The Contractor shall provide all necessary materials equipment and labour etc. for the

execution and of the work till completion. All materials that go with the work shall be

approved by the Engineer-in-charge prior to procurement and use.

Owner at his discretion may endeavor to provide water to the Contractor at the owner's

source of supply at one point at the rate charged for such works.

The contractor shall make his own arrangement for the distribution pipe net works from the

source of supply after getting prior permission for the same from the Engineer-in-

charge. Supply of water shall not be free and the necessary charges as fixed by the Local

Body shall have to be paid by the contractor.

However, owner does not guarantee the supply of water and this does not relieve the

contractor of his responsibility in making his own arrangements and for the timely

completion of the work as stipulated.

The Contractor shall have to make his own arrangement for power supply.

LAND FOR CONTRACTOR'S FIELD OFFICE, GODOWN & WORKSHOP:

Owner will not be a position to provide land required for Contractors shall have to

make his own arrangement for the same. No land will be provided by S.M..C. to the

contractor for constructing his labour and supervisory comp and other service facilities.

GC-04 RULLING LANGUAGE :

The language according to which the contractor shall be constructed and

interpreted shall be English. All entries in the contract documents and all correspondence

between the contractor and the Municipal Corporation or the Engineer shall be in

English. All dimensions for the materials shall be given in metric units only.

GC-05 INTERPRETATION OF CONTRACT DOCUMENT :

1. The provisions of the General Conditions of Contract and special conditions of

contract shall prevail over those of any other documents of the contract unless specifically

provided otherwise. Should there be any discrepancy, inconsistency error or omission

in the several documents forming the contract, the matter may be referred to the

Engineer-in-charge for his instructions and decision. The Engineer-in-charge's decision in

such case shall the final and binding to the contractor.

2. Works shown upon the drawings but not described in the specifications of described

in the specific specifications without showing on the drawings shall be taken as described in

the specifications and shown on the drawings.

3. The heading and the marginal notes to the clauses of those general conditions of contract

or to the specifications or to any other part of tender documents are solely for the purpose

of giving a concise indication and not a summary of contents thereof or be used in the

interpretation or construction thereof of the contract.

4. Unless otherwise stated specifically, in this contract documents the singular shall

include the plural and vice versa wherever the context so requires. Works implementing

persons shall include relevant corporate companies/ registered associations / body of

individual / firm of partnership.

5. Notwithstanding the sub-divisions of the documents into separate sections and volumes

every part of each shall be supplementary to and complementary of every other part and

shall be read with and into the context so far as it may be practicable to do so.

6. Where any portion of the General Conditions of contract is repugnant to or are variance

with any provisions of the special conditions of contract, then, unless a different intension

appears, the provisions of the special conditions of contract shall be deemed to override the

provisions of General conditions of Contract and shall to the extent of such repugnancy or

variance prevail.

7. The materials, Design and Workmanship shall satisfy the relevant I.S.S.and Codes

referred to. If Additional require- ments are shown in the specifications, the same shall be

satisfied over and above I.S.S. and Codes.

8. If the specification mention that the contract shall perform certain work or provide

certain facilities, it will mean that the contractor shall do so at his own cost.

9. The correctness of the details given in the tender documents is not guaranteed. The

contractor shall independently obtain all necessary information for making the tender.

The contractor shall be deemed to have examined the Contract Documents, to have

generally obtained his own information in all matters that might affect the carrying out of

the work or the Tenderer rates. Any error in description of quantity or commission there

from shall not vitiate the contract or release the contractor from executing the work

comprised in the contract according to the Drawings and specifications at the tendered

rates. He is deemed to have known the scope, nature and magnitude of the work and the

requirements of materials and labour involved and as to what all works he has to complete in

accordance with the contract what-so ever be the defects, omissions, or errors that may be

found in the contract documents. The contractor shall be deemed to have visited the site

and the surroundings, to have satisfied himself to the nature of all existing structures, if any,

and also as to the nature and the conditions of railways, roads, bridges and culverts, means

of transport and communications, whether by land, air or water and as to possible

interceptions thereto and the access and agrees from the site, to have made inquires,

examined and satisfied himself as to the sites for obtaining sand, stones, bricks and other

materials, the sites for disposal of surplus materials, the available accommodation as to

whatever required, the depicts and such other buildings as may be necessary for executing

and completing the work, to have local independent inquiries as to the subsoil, subsoil water

and variation thereof, storms, prevailing winds, climatic conditions and all other similar

matters effecting the work. He is deemed to have acquainted himself as to his liability for

payment of Government taxes, custom duty and other charges.

Any neglect or failure on the part of the contractor in obtaining necessary and reliable

information upon the forgoing or any other matters affecting the contract shall not relieve

him from any risks or liabilities or the entire responsibility from completion of the work

at the tendered rates and time in strict accordance with the contract documents.

No verbal agreement or inference from conversation with any officer or employee of the

wormer either before or after the execution of the Contract Agreement shall in any way effect

or modify any of the terms of obligations herein contained.

GC-06 CONTRACTOR TO UNDERSTAND HIMSELF FULLY ;

The contractor by tendering shall be deemed to have satisfied himself, as to

consideration and circumstances affecting the tender price, as to the possibility of

executing the works as shown and described in the contract and to have fixed his prices

according to his own view on these matters and to have understand that no additional

allowances except as otherwise expressly provided, will after words be made beyond the

contract price. The contractor shall be responsible for any misunderstanding or incorrect

information given in writing by the Engineer.

GC-07 ERROR IN SUBMISSION ;

The contractor shall be responsible for any errors or omissions in the particulars

supplied by him. Whether such particulars have been approved by the Engineer or not,

provided that such discrepancies, errors or omissions be not due to inaccurate information

or particular furnished in writing to the Contractor by the Municipal Corporation or the

GC-08 SUFFICIENCY OF TENDER :

The Contractor shall be deemed to have satisfied himself before tendering as to

the correctness of the tender rates which rates shall, except as or other wise provided for,

cover all the Contractor's liabilities and obligation set further or implied in the contract for

the proper execution of work for compliance with requirements of Article GC-19 thereof.

GC-09 DISCREPANCIES :

The drawings and specifications are to be considered as mutually explanatory of

each other, detailed drawings being followed in preference to small scale drawings and

figures dimension in preference to scale and special conditions in preference to general

conditions. Special direction or dimensions given in the specifications shall supersede all

else. Should any discrepancies however, appear or should any misunderstanding arise

as to the meaning and intent of the said specifications or drawings, or as to the dimensions

or the quality of the materials or the due and proper execution of the works, or as to the

measurement or quality and valuation of the works executed under this contract or as extra

there upon the same shall be explained by the Engineer-in-charge and his explanation

shall subject to the final decision of the Additional City Engineer, in case reference be

made to him, be binding upon the contractor shall execute the work according to such

explanation (subject to aforesaid) and without addition to or deduction from the contract

and shall also do all such works and things necessary for the proper completion of the

works as implied by the Drawings and specifications, even though such works and

things are not specially shown and described in said specifications. In cases where not

particular specifications are given for any article to be used under the contract, relevant

specifications of the Indian Standard Institution shall apply.

GC-10 PERFORMANCE GUARANTEE : (Security Deposit)

As a contract security the tenderer to whom the award is made shall furnish a

performance guarantee (Security Deposit) for Capital work : 2% of Tender value after

issuing Work Order & 2% from the running bills to guarantee the faithful performance

completion and maintenance of the works of the contract in accordance with all the

conditions and terms specified herein and to the satisfaction of the Engineer and

ensuring the discharge of all obligations arising from the execution of contract, in one

of the forms mentioned below.

The total Security Deposit is 4% (Four) percent of contract value and shall be as under:

The successful tenderer shall have to pay initial security deposit at 2% (two) percent of the

tendered amount.

• Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay Order

if the Tender Amount of work is less than Rs. 2.00 crore.

• Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay Order

/ bank Guarantee (encashable at Surat city)/ FDR if the tender Amount of work is

more than Rs. 2.00 crore & 2.00 crore.

The person/persons whose tender may be accepted [here-in after called the Contractor,

which expression shall unless excluded by or repugnant to the context include his heirs,

executors, administrators and assignees shall (within 15 days of the receipt by him of the

notification of the acceptance of his tender) deposit with Municipal Commissioner cash or

Government securities endorsed to the Commissioner sum sufficient which will make up the

full security deposit specified in the tender.

If the amount of the security deposit to be paid in lump sum within the period specified above

is not paid the tender contract already accepted shall be considered as cancelled. The security

deposit lodged by Contractor shall be refunded after the expiry of the Defects Liability period

as shown in the attached Memorandum after deducting dues, if any, which become liable to

be recovered from the Contractor under the terms and conditions of this Agreement.

Regarding remittance and release of Security Deposit (SD), Retention money deposit

(RMD) following clause will supersede over and above all the clauses depicted in the

tender document.

Tender costing Less than Rs.2.00 Crore.

(a) Remittance of SD/RMD

(i) The total security deposit shall be recovered at the rate of 4% from contractor. Out

of which, 50% of amount as Initial Security Deposit shall be payable at the rate of

2% of approved tender cost in form of Cash or Demand Draft/ Pay Order of any

Nationalised Bank (encashable at Surat city).

(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

(iii) 5% Retention money deposit (RMD) to be retained from each running account bill.

(b) Release of SD/RMD

(i) The 2% Initial security deposit in form of Cash or Demand Draft/ Pay Order

shall be released after clearance of Final bill by Audit Dept and completion of

defect liability period.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released along with Final Bills according to Work Quality..

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

Tender costing Rs.2.00 Crore. & more than Rs.2.00 Crore.

(a) Remittance of SD/RMD

(i) The total security deposit shall be recovered at the rate of 4% from contractor. Out

of which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2%

of approved tender cost in form of in Cash or Demand Draft/ Pay Order / FDR / Bank

Guarantee of any Nationalised Bank (encashable at Surat city).

(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

(iii) 5% Retention money deposit (RMD) to be retained from each running account bill.

(b 1) Release of SD/RMD

(i)The 2% Initial security deposit in form Demand Draft /Pay order / FDR shall be

released after clearance of Final bill by Audit Dept & completion of defect liability

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released along with Final Bills according to Work Quality.

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

(b 2) Release of SD/RMD

(i)The 2% Initial security deposit in form Bank Guarantee shall be released along

with Final Bills according to Work Quality.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released after clearance of Final bill by Audit Dept & completion of defect

liability period.

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

The amount recovered from the running bills as security deposit shall not be allowed to the

transferred in the form of Bank Guarantee. However, the remaining 50% (2% of Security

Deposit) of the amount so, deducted from running bills will be allowed for conversion in the

form of interest bearing fixed deposit receipt, (FDR) issued in favour of the Municipal

Commissioner, Surat Municipal Corporation, Surat by a Nationalized Bank located at Surat

only. Additional stamp duty payable as per government prevailing rule shall be paid by

contractor for remittance of this FDR.

It is clarified that the amount of security deposit shall be collected on the basis of contract

price and not on the basis of Estimated Amount put to tender. As initial Security Deposit as

mentioned above, accepted by the competent Authority shall have to be paid toward Security

Deposit at the time of execution of agreement.

Interest will be payable on FDR (that is deducted from Running Bill and converted in to FDR

for initial SD) for One year, after completion of work. After that no further interest shall be

paid for any extended period what so ever.

If the Security Deposit is not paid within 15 days from the date of L.O.I. / Work Order than

penalty at the rate of 0.065% per day of the amount of Security Deposit will charged. If the

Security Deposit is not paid within one month with interest, necessary actions as per

condition of contract will be taken.

Initial Security Deposit ( i.e. 2% Of Tender Amount) in form of Bank Guarantee may be

accepted as per relevant tender provision, However BG shall be valid till final date of

completion of work+1year (Whether final bill is audited and paid or not). It shall be

contractor's responsibility to extent the BG On Or Before expiry of time limit of BG. In

case of late renewal of BG, penalty of security deposit shall be levied at the rate of

0.065% of per day of BG amount.

The successful tenderer shall have to enter into an agreement on a non-judicial stamp

paper of Rs. 300/- if initial Security Deposite paid in form Bank Guarantee or Demand

draft as per the form of the agreement approved by the Municipal Corporation, Surat.

If initial Security deposit is paid in form of Fixed Deposit, additional stamp paper

amounting As per government’s prevailing rule of Security Deposit shall be used to

execute the agreement.

The undertaking shall be executed on stamp paper worth Rs. 300/-.

The Surety shall be executed on stamp paper worth Rs. 300/-.

GC-11 INSPECTION OF WORK :

1. The Engineer in charge will have full power and authority to inspect the work at

any time wherever in progress either on the site or at the contractor's any other

manufacturers workshops or factories wherever situated and the contractor shall afford for

Engineer-in-charge every facility and assistance to carry out such inspection. Contractor or

his authorized representative shall, at all time during the usual working hours and all other

times when so notified, remain present to receive orders and instructions, orders given to

Contractor's representative shall considered to have the same force as if they had been given

to the contractor himself. Contractor shall give not less than 7 days notice in writing to the

Engineer-in- charge before covering up or otherwise placing beyond reach of inspection and

measuring any work in order that the same may be inspected and measured. In the event

of breach of the above, the same shall be recovered at Contractor's expenses for carrying

out such inspection or measurement.

2. No material shall be dispatched from contract store on site of work before

obtaining approval in writing of the Engineer-in-charge, Contractor shall provide at all

time during the progress of work and maintenance period proper means of access with

ladders, gangways, etc. and the necessary attendance to move and adopt as directed for

inspection or measurement of work by Engineer-in-charge.

GC-12 DEFECT LIABILITY :

1. Contractor shall guarantee the work for a period of 12 months from the date of

actual completion of work as per completion certificate. Any damage or defect that may arise

or that may remain undiscovered at the time of issue of completion certificate connected

in any way with the equipment or materials supplied by him or in the workmanship be

rectified or replaced by contractor at his own expenses as desired by Engineer-in-charge or

in default may cause the same to be made good by other agency and deduct expenses of

which the certificate of Engineer-in-charge shall be final from any sums that may then or

any time thereafter become due to contractor of sale thereof or of a sufficient portion

2. From the commencement to completion of work contractor shall take full

responsibility for the case of the work including all temporary works and in case any

damage, loss or injury shall happen to work or any part thereof or to any temporary works

from any cause whatsoever and shall at his own cost repair and make good the same so that

at completion work shall be in good order and in conformity in every respect with the

requirements of contract and as per the instructions of the Engineer-in-charge.

3. If at any time before the work is taken over, the Engineer- in-charge shall -

(a) Decide that any work done or materials used by the contractor are defective

or not in accordance with contract or that work of any portion thereof is defective or do

not fulfill the requirements of contract (all such materials being hereinafter called defects in

this clause and (b) as soon as reasonably practicable given to contractor notice in writing of

the said defect specifying particulars of the defects alleged to exist or to have occurred,

then contractor shall at his own expenses and with all speed make good the defects so

(b) In case contractor fails to do so, owner may take at the cost of the contractor,

such steps as may in all circumstances, be reasonable to make good such defects. The

expenditure so incurred by S.M.C. will be recovered from the amount due to contractor.

The decision of Engineer-in-charge with regard to the amount to be recovered from

contractor will be final and binding on the contractor.

GC-13 POWER OF ENGINEER TO GIVE FURTHER INSTRUCTIONS :

The Engineer shall have the power and authority from time to time and at all times to

give further instructions and directions as may appear to him necessary or proper for the

guidance of contractor and the works and efficient execution of the works according to the

terms of the specifications, and the contractor shall receive, execute, obey and be bound by

the same, according to the true intent and meaning thereof, as fully and effectually as though

the same had accompanied or had been mentioned or referred to in the specifications. No

work which radically changes the original nature of the contract shall be ordered by the

Engineer and in the event of any deviation being ordered, which in the opinion of the

contractor changes the original nature of the contract, the shall nevertheless carry it out and

any disagreement as to the nature of the work & the rate to be paid thereof shall be resolved.

The time of completion of works, in the event of any deviations, resulting in additional cost

over the contract sum being ordered, then be extended or reduced reasonable by the

Engineer. The Engineer's decision in the case shall be final and binding.

GC-14 PROGRAMME :

The time allowed for execution of works shall be essence of the contract. The contract period

shall commence from date of Notice of intimation to proceed. The tenderer at the time of

submitting his tender shall indicate the construction or pipeline schedule, the month-wise

programme required for the execution of the works and shall confirm the same within

fourteen (14) days of the acceptance of his Tender. The contractor shall provide to the

Engineer-in-charge a detailed programme of time schedule for execution of the works in

accordance with the specifications & the completion date. The entire programme to be

finalized by the Contractor, has to confirm to the execution period mentioned along with the

Bill of Quantities in the Tender Documents. The Engineer upon scrutiny of such submitted

programme by contractor, shall examine suitability of it to the requirement of contract and

suggest modifications, if found necessary.

GC-15 SUBLETTING OF WORKS :

No part of the contract nor any share or interest thereon shall in any manner or degree be

transferred, assigned or sublet by the contractor directly or indirectly to any firm or

Corporation whatsoever except as provided for in the succeeding sub clause without the

consent in writing of the owner.

GC-16 SUB-CONTRACTORS FOR TEMPORARY WORKS ETC. :

The owner may give written consent to sub-contractors for execution of any part of the

work at the site being entered upon by the contractors provided each individuals contractor

is submitted to the Engineer-in-charge before being entered into and in approved by him.

List of Sub-Contractors is to be supplied. Not with standing any subletting with such

approval as aforesaid and not with standing the Engineer-in-charge shall have received

copies of any sub-contractors, the contractors shall be and shall remain solely responsible

for the quality and proper expeditions and execution of the works and the performance of

all the conditions of contract in all respects as if such submitting or sub-contracting had not

taken place and as if such work had done directly by the Contractor.

GC-17 TIME FOR COMPLETION:

1. The work covered under this contract shall be commenced from the date of

contract is served with a notice to proceed with the work and shall be completed before

the date as mentioned in the time schedule of work. The time is the essence of the contract

and unless the same is extended as mentioned in clause No. GC-18 (Extension of time) the

contractor will be penalized for the delay.

2. The general time schedule for work is given in the tender document. Contractor shall

prepare a detailed weekly or monthly programme of work in consultation with Engineer-

in-charge soon after the agreement and the work shall be strictly executed accordingly.

The time for as construction of road given includes, the time required for testing,

rectification if any, retesting and completion in all respects to the entire satisfaction of the

Engineer- in-charge.

GC-18 EXTENSION OF TIME :

Time shall be considered as the essence of the Contract. If, however, the failure of the

Contractor to complete e the Work as per the stipulated dates referred to above arises

from delays on the part of the Owner in supplying the Materials or equipment, it has

undertaken to supply under the Contract or from delays in handing over sites or from

increase in the quantity of the Work to be done under the Contract, or Force Majeure an

appropriate extension of time shall be given. The Contractor shall request such extension

within one month of the cause of such delay and in any case, before expiry of the Contract

Period. In case of extension of time limit, decision of the Competent Authority shall be

considered final & binding upon the Contractor.

Subject to any requirement in the contract as to completion of any portions or portions of the

works before completion of the whole, the contractor shall fully and finally complete the

whole of the works comprised in the contract (with such modifications as may be directed

under conditions of this contract) by the date entered in the contract or extended date in

terms of the following clauses:

1. Extension Due To Modification: If any modifications have been ordered which in the

opinion of the Engineer have materially increased the magnitude of the work, then

such extension of the contracted date of completion may be granted as shall appear to

the Competent Authority to be reasonable in the circumstances, provided moreover

that the Contractor shall be responsible for requesting such extension of the date as

may be considered necessary as soon as the cause thereof shall arise and in any case

not less than one month before the expiry of the date fixed for completion of the

2. Extension For Delay Not Due To SMC or Contractor: If in the opinion of the

Competent Authority, the progress of work has any time been delayed by any act or

neglect of SMC's employees or by other contractor employed by the SMC or in

executing the work not forming part of the contract but on which contractor's

performance necessarily depends or by reason of proceeding taken or threatened by

or dispute with adjoining or to neighbouring owners or public authority arising

otherwise through the Contractor's own default etc. or by the delay authorized by the

Engineer pending arbitration or in consequences of the contractor not having received

in due time necessary instructions from the SMC for which he shall have specially

applied in writing to the Engineer or his authorized representative then upon

happening of any such event causing delay, the Contractor shall immediately give

notice thereof in writing to the Engineer within 15 days of such happening, but shall

nevertheless make constantly his best endeavours to bring down or make good the

delay and shall do all that may be reasonably required of him to the satisfaction of the

Engineer to proceed with the works. The contractor may also indicate the period for

which the work is likely to be delayed and shall be bound to ask for necessary

extension of time. The Competent Authority on receipt of such request from the

contractor shall consider the same and shall grant such extension of time as in his

opinion is reasonable having regard to the nature and period of delay and the type and

quantum of work affected thereby. No other compensation shall be payable for works

so carried forward to the extended period of time, the same rates, terms and

conditions of contract being applicable as if such extended period of time was

originally provided in the original contract itself.

3. Extension For Delay Due To SMC: In the event of any failure or delay by SMC to hand

over the Contractor possession of the lands necessary for the execution of the works

or to give the necessary notice to commence the works or to provide the necessary

drawings or instructions or any other delay caused by SMC due to any other cause

whatsoever, then such failure or delay shall in no way affect or vitiate the contract or

alter the character thereof or entitle the contractor to damages or compensation

therefor, but in any such case, the SMC may grant such extension or extensions of the

completion date as may be considered reasonable.

GC-19 CONTRACT AGREEMENT :

The successful tenderer shall when called upon to do so, enter into and execute the

Contract Agreement within (10) Ten days of the Notice of Award, in the form shown in

tender documents with such modifications as may be necessary in the opinion of the

Municipal Commissioner. It should be incumbent on the contract to pay the stamp duty and

the legal charges for the completion of the contract agreement.

GC-20A. PENALTY FOR DELAY :

If the contractor fails to complete the work within the stipulated completion date for

the work or he shall pay liquidated damages at one tenth of Two percent of contract value

per day of delay in completion and handing over the work or part thereof as the case may

to the Municipal Commissioner. The amount of liquidated damages shall, however, be

subjected to a maximum of ten (10) percent of the contract value. Delays in excess of one

hundred days will be a cause for termination of the contract and forfeiture of all security for

The successful tenderer shall have to submit the progress bar-chart within fifteen days

after the contract, and the contractor should work as per the approved bar-chart, failing

which the contractor shall have to pay the compensation for delay as per the decision of

Municipal Commissioner.

GC-21 FORFEITURE OF SECURITY DEPOSIT :

Whenever any claim arises against the contractor for the payment of a sum of money out of

or under the contract, the owner shall be entitled to recover such sum by appropriating in

part of whole, the security deposit of the contractor. In case the Security deposit is

insufficient the balance recoverable shall be deducted from any sum then due or which

at any time thereafter may become due to the contractor shall pay to the owner on demand

may balance remaining due.

GC-22 ACTION OF FORFEITURE OF SECURITY DEPOSIT :

In any case in which under any clause or clauses of the contract, the contractor shall

have forfeited the whole of his Security deposit or have committed a breach of any of the

terms contained in this contract, the owner shall have power to adopt any of the

following courses as he may deem best suited to his interest -

(a) To rescind the contract (of which rescission notice in writing to the contractor under

the hand of the owner shall be conclusive evidence) in which case, the security deposit of the

contractor shall stand forfeited and be absolutely at the disposal of the owner.

(b) To employ labour and to supply materials to carry out the balance work debiting

contractor with the cost of labour employed and the cost of materials supplied for which

a certificate of the Engineer-in-charge shall be final and conclusive against the contractor

and 10% costs on above to cover all departmental charges and crediting him with the value

of work done at the same rates as if it has been carried out by the contractor under the

terms of his contract. The certificate of Engineer-in-charge as to the value of the work

done shall be final and conclusive against the contractor.

(c) To measure up the work of the contractor and to take such part hereof as shall be

unexecuted out of his hand to give it to another contractor to complete. In this case the

excess -expenditure incurred than what whole have been paid to the original contractor,

if the would work had been executed by him, shall be earnest and paid by the original

contractor and shall be deducted from any money due to him by the owner under the

contract or otherwise and for the excess expenditure, the certificate of the Engineer- in-

charge shall be final and conclusive.

In the event any of the above course being adopted by the owner, the contractor shall have

no claim to compensation for any less sustained by him by reason of his having

purchased or procured any materials or entered into any agreement so or made by

advance on account of or with a view to the execution of the work of the performance of the

contract. In such case the contractor shall not be entitled to recover or be paid by sum for

any work actually performed under this contract unless the Engineer-in-charge will certify in

writing the performance of such work and the value payable in respect thereof and the shall

only be entitled to be paid the value so certified. In the event of the owner putting in force

the powers as stated in a, b, c, above vested in him under the preceding clause, he may, if

he so desire, take possession of all or any tools and plant, materials and stores in or upon

the work or the site thereof belonging to the contractor, or procured by him and intended

to be used for the execution of the work or any part thereof paying or allowing for the same

in account at the contract rates to be certified by the Engineer-in-charge whose certificate

thereof shall be final otherwise the Engineer-in-charge may give notice in writing to the

contractor or his representative requiring him to remove such tools plant materials or

stores from the premises within the time specified in the notice and in if the contractor

fails to comply with any such notice, the Engineer-in-charge may remove them at the

Contractor's expenses or sell them by auction or private sale on account of the contractor and

his risks in all respects without any further notice as to the date, time to place of the sale

and the certificate of Engineer-in-charge as to the expenses of any such removal and the

amount of the proceeds and the expenses of any such sale shall be final and conclusive

against the contractor.

GC-23 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK :

If at any time from the commencement of work, the owner shall for any reasons whatsoever

not require the whole or part thereof a specified in the tender to be carried out, the

Engineer-in- charge shall give notice in writing of the contractor, who shall have no claim to

any payment or compensation whatsoever on account of any profit or advantage which he

might have derived from execution of work in full, but which he did not derive in

consequence of the full amount of the work not having been carried neither shall be have

any claim for compensation by reason if any alternations having been made in original

specifications, drawings, designs and instructions which shall involve any curtailment of the

work as originally contemplated.

When the contractor is a partnership firm, the prior approval in writing of the S.M.C.shall be

obtained before any change is made in the constitution of the firm, where the contractor is

an individual or a Hindu Undivided Family business concern, such approval as aforesaid

shall, likewise be obtained before sub- contractor enters into any agreement with other

parties where under the reconstituted firm would have the right to carry out the work

hereby undertaken by the contractor. In either case if prior approval as aforesaid is not

obtained, the contract shall be deemed to have been allotted in contravention of sub- letting

clause hereof and the same action may be taken and the same consequence shall ensure as

provided in the sub-letting clause.

GC-24 IN EVENT OF DEATH OF CONTRACTOR :

Without prejudice to any of the right or remedies under the contract, if the contractor

dies, the owner shall have the option of terminating the contract without compensation to

the contractor.

GC-25 MEMBER OF THE OWNER NOT INDIVIDUALLY LIABLE :

No official or employee of the owner shall in any way be personally bound or liable for

the acts or obligations of the owner under the contract or answerable for any default or

omission in the observance or performance of the acts, matters or things which are herein

GC-26 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS :

The contractor shall not be entitled to any increase on the Schedule of rates or any other

rights or claims whatsoever by reason of representation, explanation or statement or

alleged representation, promise or guarantees given or alleged to have been given to him by

GC-27 CONTRACTOR'S OFFICE AT SITE :

The Contractor shall provide and maintain an office at the site for the accommodation of his

agent and staff and such office shall be opened at all reasonable hours to receive

instructions, notice or other communications.

GC-28 CONTRACTOR'S SUBORDINATE STAFF AND THEIR CONDUCT :

1. The contractor on award of the work shall name and depute a qualified Engineer, having

experience of carrying out work of similar nature, to whom equipment’s, materials, if, any,

shall be issued and instructions for work given. The contractor shall also provide to the

satisfaction of Engineer in-charge sufficient and qualified staff to superintend the

execution of the work, competent sub- agents, foremen and leading hands including

those specially qualified by previous expeditions to a supervise the type of works comprised

in the contract in such manner as will ensure work of the best quality and expeditions

working, it, in the opinion of the Engineer-in-charge, additional properly qualified

supervision staff is considered necessary, if shall be employed by the contractor without

additional charge on account thereof. The contractor shall ensure to the satisfaction of the

Engineer- in-charge that sub - contractors, it any shall provide competent and efficient

supervision over the work entrusted to them.

2. If and whenever any of the contractor 's or sub-contractor agents, sub-agents, assistance,

foremen or other employees shall, in the opinion of Engineer-in-charge, be guilty of any

misconduct or be incompetent or insufficiently qualified or intelligent in the performance of

their duties or that in opinion of the owner or Engineer-in-charge, it is undesirable for

administrative or any other reason for person or persons to be employed in the works, the

contractor, if so directed by the Engineer-in-charge, shall at once remove person or persons

from employment thereon. Any person or persons so removed shall not again be

reemployed in connection with the works without the written permission of the Engineer-

in- charge. Any person so removed from the works shall be immediately replaced at the

expenses of the contractor by acqualified and competent substitute. Should the contractor

be required to repatriate any person removed from the works he shall do so and shall

bear all costs in connection therewith.

3. The contractor shall be responsible for the proper behavior of all the staff, foremen,

workmen and others shall exercise proper control over them and in particular and

without prejudice to the same. Generally, the contractor shall be bound to prohibit, and

prevent any employee from trespassing or acting in any way detrimental or prejudicial to

the interest of the community or of the properties or occupiers of land and properties in the

neighborhood and in the event of such employees so trespassing, the contractor shall be

responsible therefore and relieve the owner of all consequent claims, actions for

damages or injury or any other grounds whatsoever. The decision of the Engineer-in-

charge upon any matter arising under this clause shall be final.

4. If and required by the owner, the contractor's personnel entering upon the owner's

premises shall be properly identified by badges of a type acceptable to the S.M.C. which

must be worn at all times on owner's premises.

GC-29 TERMINATION OF SUB-CONTRACTOR BY OWNER :

If any sub-contractor engaged upon the works at the site executes any work which in the

opinion of Engineer-in-charge is not in accordance with the contract documents, the S.M.C.

may be give written notice to the contractor request his to terminate such sub-contract

and the contractor upon the receipt of such notice shall terminate such sub-contract and the

letter shall forthwith leave the works failing which the owner shall have the right to remove

such sub-contractors from the site.

No action taken by the owner under the above clause shall relieve the contractor of his

liabilities under the contract or give rise to any right to compensation, extension of time or

GC-30 POWER OF ENTRY :

If the contractor shall not commence the work in the manner previously described in the

contract documents or if he shall, at any time, in the opinion of Engineer-in-charge.

(i) Fail to carry out works in conformity with the documents or

(ii) Fail to carry out the works in accordance with the time schedule.

(iii) Substantially suspend work or the works for a period of fourteen days without

authority from Engineer-in-charge or

(iv) Fail to carry out and execute the work to the satisfaction of the Engineer-in-charge or

(v) Fail to supply sufficient or suitable construction plant, temporary works, labour,

materials or things or

(vi) Commit breach of any other provisions of the contract on his part to be performed or

observed or persist in any of the above mentioned breaches of the contract for fourteen days

after notice in writing shall have been given to the contractor by the Engineer-in-charge

requiring such breach to be remedied or

(vii) Abandon the work or

(viii) During the continuance of the contract becomes bankrupt, make any arrangement or

compromise with his creditors, or permit any execution to be levied or go into liquidation

whether compulsory or voluntary not being merely a voluntary liquidation for the

purpose of amalgamation or reconstruction then in any such case.

The owner shall have the power to enter upon the works and take possession thereof and of

the materials, temporary works, constructional plant and stock therein, and to revoke the

contractor's license to use the same and to complete the works by his agents, other

contractor or workman or to relate the same upon any terms and to such other person, firm

or corporation as the owner in his absolute discretion may think proper to employ, and for

the purpose aforesaid to use or authorize the use of any materials, temporary works,

constructional plant, and stock as aforesaid, without making payment or allowance to the

Contractor for the said materials other than such as may be certified in written by the

Engineer-in-charge to be reasonable and without making any payment or allowance to the

contractor for the use of said temporary works, constructional plant and stock or being

liable for any less or damage thereto. If the owner shall be reason of his taking possession

of the works or of the work being got completed by other contractor incur excess certified

by the Engineer-in-charge shall be deducted from any money which may be due for the

work done by the contractor under the contract and not paid for. Any deficiency shall

forthwith be made good and paid to the owner by the contractor and the owner shall have

power to sell in such manner and for such price as he may think fit all or any of the

constructional plant, materials etc. constructed by or belonging to and recoup and retain the

said deficiency or any part thereof out of the proceeds of the sale.

GC-31 CONTRACTOR'S RESPONSIBLITY WITH THE OTHER CONTRACTOR & AGENCIES:

Without repugnance to any other condition, it shall be the responsibility of the contractor

executing the work of civil construction to work in close co-operation and co-ordinate the

work with other contractors or their authorised representative and the contractor will put a

joint scheme with the concurrence of other contractors showing the arrange-ments for

carrying his portion of the work to the Engineer-in-charge and get the approval. The

Engineer-in-charge before approving the joint scheme will call the parties concerned and

modify the scheme if required. No claim will be entertained on account of the above. The

contractor shall conform in all respects with the provisions of any statutory regulations,

ordinances or by laws of any local or locally constituted authorities or public bodies which

may be applicable from time to time to works or any temporary works. The contractor

shall keep the owner indemnified against all penalties and liabilities of every kind arising

out of non-adherence to such statutes, ordinance, laws, rules, regulations, etc.

GC-32 OTHER AGENCIES AT SITE :

The Contractor shall have to execute the work in such place and condition where other

agencies will also be engaged for other works, such as site grading, filling and levelling,

electrical and mechanical engineering works, etc. No claim shall be entertained for works

being executed in the above circumstances.

GC-33 NOTICES :

Any notice under this contract may be served on the contractor or his duly authorised

representative at the job site or may be served by registered post direct to the official

address of the contractor proof of issue of any such notice could be conclusive of the

contractor having been duly informed of all contents therein.

GC-34 RIGHT OF VARIOUS INTERESTS :

The owner reserves the right to distribute the work between more than one contractor.

Contractor shall co-operate and afford reasonable opportunity to other contractors for

access to the works for the carriage and storage of materials and execution of their works.

Wherever the work being done by any department of the owner or by other contractor

employed by the owner is contingent upon work covered by this contract, the respective

rights of the various interests shall be determined by Engineer-in-charge to secure the

completion of various portions of the work in general harmony.

GC-35 PRICE ADJUSTMENT :

No adjustment in price shall be allowed as the time limit for completion of the project is less

GC-36 TERMS OF PAYMENT :

The payment of Bills shall be made progressively according to the rules and practice

followed by the Municipal Corporation. The progressive payment unless otherwise

provided in the Contract Agreement or subsequently agreed to by the parties, shall be

made generally monthly on submission of a bill by the Contractor in prescribed form in an

amount according to the value of the work performed less the aggregate of previous

progressive payments and as required by clause GC-37 (Retention money) herein. All such

progressive payment shall be regarded as payment by way of advance against final payment.

Payment for the work done by the contractor will be based on the measurement at

various stages of the work, in accordance with the conditions at Clause GC-77

(Measurement of Work in Progress)

GC-37 RETENTION MONEY :

Pursuant to Clause GC-36 Terms of Payment) on all money due to the contractor for work

done, Municipal Corporation will hold as retention money of Seven percent (5% + 2%)

of the value of work. The retention money will not normally be due for payment until the

completion of the entire work and till such period the work has been finally accepted by the

Municipal Corporation and completion certificate issued by the Municipal Corporation in

pursuant to Clause No.GC-83 (Completion Certificate).

However, after the assurance of completion certificate, and Municipal Commissioner may

at its own discretion and having considered the Contractor's performance and diligence

during the contract time allow the retention money to converted into a Bond as stipulated in

the Clause GC-10 (Performance Bond Security Deposit).

GC-38 PAYMENT DUE FROM THE CONTRACTOR :

All costs, damages or expenses, for which under the Contract the Contractor is liable to the

Municipal Corporation deducted by the Municipal Corporation from any money due or

becoming due to the Contractor under the contract or from any other contract with the

Municipal Corporation or may be recovered by action at law or other-wise from the

GC-39 CONTINGENT FEE :

1. The Contractor warrants that he has not employed any person to solicit or secure the

contract upon any agreement for a commission, percentage, brokerage or contingent fee.

Breach of this warranty shall give the Municipal Commissioner the right to cancel the

contract or to take any other measure as the Municipal Commissioner may deem fit. The

warranty does not apply to commissions payable by the contractor to establish

commercial or selling agent for the purpose of securing business.

2. No officer, employer of the Municipal Corporation be admitted to any share or part of this

contract or to any benefit that may rise therefrom.

GC-40 BREACH OF CONTRACT BY CONTRACTOR :

If the contractor fails to perform the work under the contract with due diligence or shall

refuse or neglect to comply with instruction given to him in by the Engineer-in-charge

accordance with the contract, or shall contravene the provisions of the contract, the S.M.C.

may give notice in writing to the contractor to make good such failure, neglect or

contravention. Should the Contractor fail to comply with such written notice within twenty

eight (28) days or receipt, if the Municipal Commissioner shall think fit, it shall be lawful for

the Municipal Corporation, without prejudice to any other rights, the contractor may have

under the contract, to terminate the contract for all or part of the works, and to make any

other arrangements it shall deem necessary to complete the work outstanding under the

contract at the time of termination. In this event Article GC-15 (Subletting of work)and GC-16

(Sub-Contracts for Temporary Works etc.)hereof shall be invoked and the performance

Bond shall immediately become due and payable to the Municipal Commissioner the value

of the work done on the date of termination and not paid for shall stand forfeited to the

Municipal Corporation and the Municipal Corporation shall have free use of any works

which the contractor may have at the site at the time of termination of the contract.

GC-41 DEFAULT OF CONTRACTOR :

1. The Municipal Corporation may upon written notice of default to the contractor terminate

the contract in circumstance detailed hereunder :

(a) If in the judgement of the Municipal Corporation the contractor fails to make

completion of works within the time specified in the completion schedule or within the

period for which extension has been granted by the Municipal Corporation /Engineer to the

(b) If in the judgement of the Municipal Corporation the contractor fails to comply with any of

the provisions of this contract.

2. In the event the Municipal Commissioner terminates the contract in whole or in part

as provided in Article GC-48 (Termination of Contract), the Municipal Corporation reserves

the right to purchase upon such terms and in such manner as it may deem appropriate, plant

similar to that terminated and the contractor will be liable to the Municipal Corporation for

any additional costs for such similar and / or for liquidated damaged for delay until such

reasonable time as may be required for the final completion of works.

3. If this contract is terminated as provided in this paragraph GC - 30 (Power of

entry) (1) the Municipal Corporation in addition to any other rights provided in this

clause, may require the Contractor to transfer title and deliver to the Municipal

Corporation under any of the following cases in the manual and as directed by the Municipal

Corporation. (a) Any partially completed information and contract rights as the contractor

has specifically produced or acquired for the performance of the contract so terminated.

4. In the event the Municipal Corporation does not terminate the contract as provided

in the paragraph GC- 48 (Termination of Contract) the Contractor shall continue

performance of the contract, in which case the shall be liable to the Municipal Corporation

for liquidated damages for delay until the works are accepted.

GC-42 BANKRUPTCY :

If the Contractor shall become bankrupt or insolvent or have a receiving order made

against him, or compound with the creditors, or being the Municipal Corporation

commence to be wound up, not being a member's Voluntary winding up for the purpose

of amalgamation or reconstruction, or carry on its business under a receiver for the

benefit of his creditors or any of them, the owner shall be at liberty to either (a)

terminate the contract forthwith by giving notice in writing to the contractor or to the

receiver or liquidator or to any person or organization in whom the contract may become

vested and to act in the manner provided in Article GC-41 (Default of Contractor) as

though the last mentioned notice had been the notice referred to in such Article of (b) to

give such receiver liquidator or other person in work the contract may become vested the

option of carrying out the contract subject to his providing a satisfactory guarantee for the

due and faithfully performance of the contract subject to his providing a satisfactory

guarantee for the due and faithful performance of the contract upto an amount to be agreed.

In the event that the Municipal Corporation terminates the Contract in accordance with this

article, the performance Bond shall immediately become due and payable on demand to

Municipal Corporation.

GC-43 OWNERSHIP :

Works supplied pursuant to the Contract shall become the property of the Municipal

Corporation from whichever is the earlier of the following times, namely,

(a) When the works are completed pursuant to the Contract.

(b) When the Contractor has been paid any sum to which he may become entitled in respect

thereof pursuant to clause GC-36 (Terms of Payment).

GC-44 DECLARATION AGAINST WAIVER :

The condonation by the Municipal Corporation of any breach of breaches by the

stipulations and conditions contained in the contract shall in no way prejudice or effect to

the constructed as a waiver of the Municipal Corporation rights, powers and remedies

under the contract in respect of any breach or breaches.

GC-45 LAWS GOVERNING THE CONTRACT :

The contract shall be constituted according to and Subject to the laws of India and the

State of Gujarat and under the jurisdiction of the courts of Gujarat at Surat.

GC-46 OVERPAYMENT AND UNDERPAYMENT :

Whenever any claim forth payment of a sum to the Municipal Corporation arises out of or

under this Contract against the contractor the same may be deducted by the Municipal

Corporation from any sum then due or which at any time thereafter may become due to the

contractor under this contract and failing that under any other contract with the Municipal

Corporation or from any sum due to the contractor with the Municipal Corporation (which

may be available with Municipal Corporation), or from his retention money, or he shall

pay the claim on demand. The Municipal Corporation reserves the right to carry out post

payment audit and technical examination of the final bill including all supporting

vouchers, abstracts, etc.

The Municipal Corporation further reserves the right to enforce recovery of any over

payment when detected no withstanding the fact that the amount of the final bill may be

included by the Contractor.

It as a result of such audit and technical examination any over payment is discovered in

respect of any work done by the Contractor or alleged to have been done by him under

the contract, it shall be recovered by the Municipal Corporation from the contractor by

way of all the means prescribed above or if any under payment is discovered by the

Municipal Corporation, any amount due to the contractor under this contract or under

payment may be adjusted against any amount then due or which may at any time thereafter

become due before payment is made to the contractor from him to the Municipal

Corporation on any other contract account whatsoever.

GC-47 SETTLEMENT OF DISPUTES :

Except or otherwise specifically provided in the contract, all disputes concerning

questions of fact arising under the contract shall be decided by the Commissioner, subject

to a written appear by the Contractor to the Commissioner, and these decisions shall be

final and binding to the contractor.

GC-48 TERMINATION OF THE CONTRACT:

1. If the Contractor finds it impracticable to continue operation owing to Force Majeure

reasons or for any reason beyond his and/or the Municipal Commissioner find site

impossible to continue operation when prompt notification in writing shall be given by the

party affected to the other.

2. If the delay or difficulties so caused can not be expected to cease or become unavoidable

or if operations can not be resumed within six(6) months the party shall have the right to

terminate the contract upon Ten (10) days written notice to the other. In the event of such

termination of the contract, payment to the Contractor will be made as follows :

a) The Contractor shall be paid for all works approved by the Engineer and for any other

legitimate expenses due to him.

b) If the Municipal Commissioner terminates the contract owing to Force Majeure or due to

any cause beyond its control, the contractor shall additionally be paid for any work done

during the said Six (6) months period including any financial commitment made for the

proper performance of the Contract and which are not reasonable defrayed by payment

under (a) above;

c) The Municipal Commissioner also release all bonds and guarantees at its disposal

except is cause where the total amount of payments made to the contractor exceeds the final

except is cause where the total amount of payments made to the contractor exceeds the final

amount due to him in which case the contractor shall refund the excess amount within Sixty

(60) days after termination and the Municipal Commissioner thereafter shall release all

bonds and guarantees, should the contractor fail to refund the amount received in excess

within the said period such amounts shall be deducted from the bonds or guarantees

3. On the termination of the contract for any cause the contractor shall see the orderly

suspension and termination of operations, with due consideration to the interests of the

Municipal Corporation with respect to completion, safeguarding or storing of materials

procured for the performance of the contract and the salvage and resale thereof.

GC-49 CHANGES IN CONSTITUTION :

Where the contractor is a partnership firm, the prior approval in writing of the Municipal

Commissioner shall be obtained any change is made in the constitution of the firm.

Where the contractor is an individual or an undivided family business concern such

approval as aforesaid shall like wise be obtained before the contractor enters into any

partnership agreement where under the partnership firm would have the right to carry out

the works hereby undertaken by the contractor. If prior approval as aforesaid is not obtained

the contract shall be deemed to have been assigned in contravention of Article thereof.

GC-50 SUB-CONTRACTUAL RELATIONS :

All work performed for the contract by sub-contractor shall be pursuant to an appropriate

agreement between the contractor and sub-contractor which shall contain provisions to :

a) Protect and preserve the rights of the Municipal Corporation and the Engineer with

respect to the work to be performed under the sub-contract so that the sub-contractor

thereof will not prejudice such rights.

b) Require that such work be performed in accordance with requirements of the

Contract documents.

c) Require under such contract of which the contractor is a party, the submission to

the contractor of application for payment and claims for additional costs, extension of time,

damages for delay or otherwise with respect to the sub- contracted portions of the work

in sufficient time, that the contractor may apply for payment and comply in accordance with

the contract Documents for like claim by the Contractor upon the Municipal Corporation.

d) Waive all rights the contracting parties may have against one another for damages

caused by fire or other perils covered by the property insurance except such rights as they

may have to the proceeds so such insurance held by the Municipal Corporation as trustee

e) Obligate each sub-contractor specifically to consent to the provisions of this Article.

If, at any time, there should be evidence of any lien or claim for which owner might have

become liable and which is chargeable to the contractor, the owner shall have the right to

retain out of any payment then due or thereafter to become due an amount sufficient to

completely indemnify the owner against such lien or claim or if such lien or claim be valid

the owner may be or become due and payable to the contractor. If any lien or claims

remaining, unsettled after all payments are made, the contractor shall refund or pay to the

owner all money that the latter may be compelled to pay in discharging such lien or claim

including all cost and reasonable expenses.

GC-52 EXECUTION OF WORK :

The whole work shall be carried out in strict conformity with the provisions of the Contract

Documents, detailed drawings, specifications and the instructions of the Engineer-in-charge

from time to time. The Contractor shall ensure that the whole work is executed in the

most substantial, proper and best workmanship using materials of best quality in strict

accordance with the specifications to the entire satisfaction of the Engineer-in- charge.

GC-53 WORK IN MONSOON :

When the work continues in monsoon, the contractor shall maintain minimum labour force

required, for the work and plan and execute the construction and erection work according to

the prescribed schedule. No extra rate will be considered for such work in monsoon.

During monsoon and entire constructing period the contractor shall keep the site free

from water at his own cost.

GC-54 WORK CLOSED ON SUNDAYS & HOLIDAYS & BETWEEN SUNSET AND SUNRISE:

No work shall be carried out on Sundays and Corporation Holidays and no work shall be

carried out between sunset and sunrise. Except with the special permission of Engineer-

in-charge in writing previously obtained and with holding such permissions shall be no

ground of complaint on the part of contractor or cause for compensation to them.

Working period shall be maximum eight (8) hours per days.

GC-55 EXTRA SUPERVISION CHARGES TO BE BORNE BY CONTRACTOR :

Further to clause No.GC-54 when Engineer-in-charge feels necessary to give permission to

contractor for carrying out work for period of more than Eight hours working period in a day

and/or to continue work on Sunday and Corporation holidays. Extra Supervision charges

arising due to overtime working of Corporation's staff shall be borne by the contractor at

prevailing rates from time to time. Such extra supervision charges shall be deducted by

Corporation from the running bill/s of the contractor at Surat Municipal Corporation's

GC-56 DRAWING TO BE SUPPLIED BY THE OWNER :

The drawings attached with the tender documents shall be for general guidance of the

contractor to enable him to visualize the type of work contemplated and scope of work

involved. Detailed working drawings according to which the work is to be done shall be

furnished from time to time as the work progresses. The contractor shall study the

drawings thoroughly in connection with other connected details and discrepancy if any

bring to the notice of the Engineer-in-charge before actually carrying out the work.

GC-57 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR : Not Applicable

Where drawings, date are to be furnished by the contractor they shall be as enumerated in

special condition of contract and shall be furnished within the specified time. Where

approval of drawings has been specified it shall be the Contractor's responsibility to

have these drawings got approved before any work is taken up with regard to the same.

Any changes becoming necessary in these drawings during the execution of the work shall

have to be carried out by the contractor at no extra cost. All final drawings shall bear the

certification stamp as indicated below duly signed by both the contractor and Engineer- in-

"Certified true for ___________________________________project Agreement

Engineer-in-charge Drawings will be approved within three (3) weeks of the receipt of the

same by the Engineer-in-charge.

GC-58 SETTING OUT WORK :

The contractor shall set out the work on the site handed by the Engineer-in-charge and shall

be responsible for the correctness of the same. The work shall be carried out to the entire

satisfaction of Engineer-in-charge. The approval thereof or partaking by Engineer-in-charge

in setting out work shall not relieve contractor of any of his responsibilities.

The contractor shall provide at his own cost all necessary level posts, pegs, bamboos, flage,

ranging, rods, strings and other materials and labourers required for proper setting out of

the work. The Contractor shall provide, fix and be responsible for the maintenance of all

stakes, temples level marks profiles and similar other things and shall take and necessary

precautions to prevent their removal or disturbance and shall be responsible for the

consequence for such removal or disturbance. The contractor shall also be responsible for

the maintenance of all existing Survey Marks, Boundary Marks, Distance Marks and

Centre line marks either existing or fixed by the Contractor. The Centre, longitudinal or

face lines and cross lines shall be marked by small masonry pillars. Each pillar shall have

distance mark at the centre for setting up the theodolite. The work shall not be started

unless the setting out is checked by Engineer-in-charge in writing but such approval shall

not relive the contractor of his responsibilities. The contractor shall provide all materials,

labour and other facilities necessary for checking at his own cost.

Pillars bearing geodetic marks on site shall be protected by the Contractor. On completion of

the work the contractor shall submit the Geodetic documents according to which the work

has been carried out.

GC-59 RESPONSIBILITIES OF CONTRACTOR FOR CORRECTTNESS OF WORK:

The contractor shall be entirely and exclusively responsible for the correctness of every

part of the work and shall rectify completely and errors thereon at his own cost when so

instructed by Engineer-in-charge.

1. Materials to be supplied by Contractor :

Contractor shall procure and provide all the materials required for the execution and

maintenance of work including M.S. rods, all tools, tackle, construction plant and equipment

except the materials to be supplied by the owner detailed in the contract documents and for

the transport thereof, owner, shall made recommendations to the respective authorities if

designed by the contractor but assumes no responsibility or any nature. Owner shall insist

for procurement of materials with ISI Marks supplied by reputed firms on the DGS & D List.

2. If however the Engineer-in-charge feels that work is likely to be delayed due to

contractor's inability to procure the materials, the Engineer-in-charge shall have the right

to procure materials from the market and the contractor will accept these materials at the

rates decided by Engineer-in-charge

GC-60 MATERIALS TO BE SUPPLIED BY THE OWNER :

1. If the contract provides certain materials or stores to be supplied by the S.M.C.

such materials and stores shall be transported by the contractor at his cost from S.M.C's

stores or Railway Station. The sum due from contractor for the value of materials supplied by

the owner will be recovered from the R.A.Bill on the basis of actual consumption of

materials in the work covered and for which R.A.Bill has been prepared. After completion of

the work contract has to account for the full quantity of materials supplied to him.

2. The value of store materials supplied by the S.M.C. to the contract shall be charged

at rates shown in the contract document and in case any other material not listed in the

schedule of materials is supplied by the S.M.C., the same shall be charged at cost price

including carting and other expenses incurred in procuring the same. All materials so

supplied shall remain the property of the owner and shall not be removed from the site on

any account. Any material remaining un-used at the time of completion of work or

termination of contract shall be returned to S.M.C.'s store or any other place as directed by

the Engineer-in-charge in perfectly good condition at contractor's cost. When materials are

supplied free of cost for us in work and surplus and unaccounted balances thereof are not

returned to the Municipal Corporation, recovery in respect of such balance will be

effected at double the applicable issue rate of the materials or the market rate whichever is

GC-61 CONDITIONS OF ISSUE OF MATERIALS BY THE S.M.C.:

a) The materials specified to be issued by the S.M.C. to the contractor shall be issued

by the S.M.C.'s store or at Railway Station and all expenses for its shifting to site shall be

borne by the contractor. The materials will be issued during working hours and as per rules

of S.M.C. from time to time.

b) Contractor shall bear all expenses for storage and safe custody at site of materials

issued to him before use in work.

c) Material shall be issued by the S.M.C.in Standard/non-standard sizes as obtained

from manufacturer.

d) Contractor shall construct suitable godowns at site for storing the materials to

protect the same from damage due to rain, dampness, fires, theft etc.

e) The contractor should take the delivery of the materials issued by the S.M.C. after

satisfying himself that they are in good conditions. Once the materials are issued, it will be

the responsibility of the Contractor to keep them in good condition and in safe custody. If

the materials get damaged or if they are stolen, it shall be the responsibility of the

contractor to replace them at his according to the instructions of the Engineer-in-charge.

f) For delay in supply or for non supply of materials to be supplied by the S.M.C., on

account of natural calamities, act of enemies, other difficulties beyond the control of the

S.M.C., the S.M.C. carries non-responsibilities. In no case the contractor shall be entitled to

claim any compensation for loss suffered by him on this account.

g) None of the materials issued to the contractor, shall be used by the Contractor for

manufacturing items which can be obtained from manufacturer. The materials issued by

the owner shall be used for the work only and no other purpose.

h) Contractor shall be required to execute indemnity bond in the prescribed form for the

same custody and account of materials issued by the owner.

i) Contractor shall furnish sufficiently in advance a Statement of his requirements of

quantities of materials to be supplied by the S.M.C. and the time when the same will be

required for the work, so as to enable Engineer-in-charge to make arrangements to procure

and supply the materials.

j) A daily account of materials issued by the owner shall be maintained by the Contractor

showing receipt, consumption and balance in head in the form laid down by Engineer-in-

charge with all connected paper and shall be always available for inspection in the site office.

k) Contractor shall see that only the required quantities of materials are got issued and no

more. The contractor shall be responsible to return the surplus materials in good

condition at S.M.C.'s store at his own cost.

GC-62 MATERIALS PROCURED WITH ASSISTANCE OF THE OWNER :

Notwithstanding anything contained to the contrary in any of the clauses of this contract,

where any materials for the execution of the contract are procured with the assistance of

the S.M.C. either by issue from S.M.C. stock or purchase made under orders or permits or

licenses issued by the Government, the contractor shall hold the same materials as trustees

for owner and use such materials economically and solely for the purpose of contract and not

dispose them off without the permission of S.M.C.and return, if required by Engineer-in-

charge, all surplus or unserviceable materials that may be left with him after the completion

of the contract or at its termination for any reason whatsoever on his being paid or credited

such prices as Engineer-in-charge shall determine having due regard to the conditions of

the materials. The price allowed to contractor shall not exceed the amount charged to him

excluding the storage charges if any. The decision of Engineer-in-charge shall be final and

conclusive in such matters. In the event of breach of the aforesaid condition, the contractor

shall in terms of license of permits and/or for criminal breach of trust be liable to

compensate S.M.C. at double rate or any higher rates. In the event of these materials at that

time having higher rate or not being available in the market then any other rate to be

determined by the Engineer-in-charge and his decision shall be final and conclusive.

GC-63 MATERIALS OBTAINED FROM DISMANTLING :

If the contractor, in the course of execution of work is called upon to dismantle any part for

reasons other than on account of bad or imperfect work, the materials obtained from

dismantling will be the property of the S.M.C. and will be disposed of as per instruction of

Engineer-in-charge in the best interest of the S.M.C.

GC-64 ARTICLE OF VALUE OR TREASURE FOUND DURING CONSTRUCTION:

All gold, silver and other minerals of any description and all previous stones, coins,

treasures, relics, antiquities and other similar things which shall be found in under or upon

site shall be the property of the owner and the contractor shall property preserve the same

to the satisfaction of Engineer-in-charge and shall hand over the same to the owner.

GC-65 DISCREPANCIES BETWEEN INSTRUCTIONS :

If there is any discrepancy between the various stipulations of the contract documents of

instructions to the contractor or his authorised representative or if any doubt arises as in

the meaning of such stipulation or instructions, the contractor shall immediately refer in

writing to the Engineer-in-charge whose decision shall be final and conclusive and no

claim for losses caused by such discrepancy, shall in any event be admissible.

Incase there is any discrepancy in measurements showing drawing and specifications, the

same shown in drawing shall be considered as final and will be binding upon the contractor.

GC-66 SCHEDULE OF QUANTITIES AND EXTRA ITEMS :

A. Schedule of Quantities :

Variations in the quantities of work in schedule of quantities shall not vitiate the contract.

The rates quoted for the individual items shall apply for the quantities of work increased

or decreased by not more than twenty percent for each of the items, should the quantities

of work actually involved under any item vary by more than thirty (30%)percent, the rate for

such item of work shall be revised in accordance with the procedures indicated under

clause "Extra Items". The payment for the items will, however, continue to be at the original

rate till the revised rate decided.

B. Extra Items :

Extra Items of work shall not vitiate the contract. The contractor shall be bound to

execute extra items of work as directed by the Engineer-in-charge. The rates for

extra items shall be derived from the S.O.R.(R&B Division) Year 2023-2024 (Without

GST and With Cess) and quoted premium of tender. If the rate of extra item is not

available in S.O.R. it will be derived on prevailing market rate.

GC-67 ACTION WHEN NO SPECIFICATION IS ISSUED :

In case of any class of work for which no specification is supplied by the S.M.C. in the

tender documents, such work shall be carried out in accordance with I.S.S. do not cover the

same, the work should be carried out as per standard Engineering practice subject to the

approval of Engineer-in- charge.

GC-68 ABNORMAL RATES :

Contractor is expected to quote rate for each item after careful analysis of cost involved for

the performance of the completed item considering all specifications and conditions of

contract. This will avoid loss of profit or gain in case of curtailment or change or specification

for any item. In case it is notice that the rates quoted by a tenderer for any item is usually

high or unusually low, it will be sufficient cause for rejection of tender unless the S.M.C. is

convinced about the reasonableness of the rates on scrutiny of the analysis for such rate to

the furnishing by the tenderer or demand.

GC-69 ASSISTANCE TO ENGINEER-IN-CHARGE :

Contractor shall make available to Engineer-in-charge free of cost all necessary instruments

and assistance in checking of any work made by the contractor for taking measurement of

GC-70 TEST OF QUALITY OF WORK :

1. All workmanship shall be of the best kind described in the contract document and in

accordance with the instructions of Engineer-in-charge and shall be subjected from time to

time to such test at contractor's cost as the Engineer-in-charge may directed at the place of

manufacture of fabrication or on site or at any such place. Contractor shall provide assistance,

instruments labour and materials as are normally required for examining measuring and

testing any work workmanship as may be selected and required by Engineer-in-charge.

2. All tests will be necessary in connection with the execution of work as decided by

Engineer-in-charge shall be carried out at an approved laboratory at contractor's cost.

3. The contractor shall furnish to Engineer - in - charge for approval when requested or if

required by the specification adequate samples of all materials and finished goods to be

used in work and sufficiently in advance to permit test and examination thereof. All

materials furnished and finished goods applied in work shall be exactly as per the

approved samples.

4. All the testing charges shall be borne by the Contractor.

GC-71 ACTION AND COMPENSATION IN CASE OF BAD WORKMANSHIP :

If it shall appear to the Engineer-in-charge that any work has been executed with materials

of inferior description, or quality or are unsound or with unsound imperfect or unskilled

workmanship or otherwise not in accordance with the contractor shall, no demand in

writing from Engineer-in-charge or his authorised representative specifying the work,

materials or articles companied of, notwithstanding that the same may have been

inadvertently passed, certified and paid for forthwith rectify or remove and reconstruct the

work, specified and in the event of failure to do so within a period to be specified by

Engineer- in-charge in his aforesaid demand, contractor shall be liable to pay compensation

at the rate of one (1) percent of the tendered cost of work for every Ten (10) days limited to

a maximum of Ten (10%) Percent of the value of work while his failure to do so continue

and in the case of any such failure the Engineer-in- charge may on expiry of the notice

period rectify and remove and reexecute the work or remove and replace with other at the

risk and cost of the Contractor. The decision of the Engineer-in- charge as to any question

arising under this clause shall be final and conclusive.

GC-72 SUSPENSION OF WORK :

Contractor shall, if ordered in writing by Engineer-in-charge or his representative

temporarily suspended the work or any part thereof for such time (not exceeding two

months) as ordered and shall not after receiving such written order proceed with the work

until he shall have received a written order to proceed therewith the contractor shall not be

entitled to claim compensation for any loss or damage sustained by him by reason of

temporary suspension of work as aforesaid. An extension of time for completion of work

will be granted to the contractor corresponding to the delay caused by such suspension of

work if the applied for the same provided the suspension was not consequent upon any

default or failure on the part of the contractor.

GC-73 OWNER MAY DO PART OF THE WORK :

When the contractor fails to comply with any instructions given in accordance with the

provisions of this contract, the S.M.C. has the right to carry out such parts of work as the

S.M.C. may designate whether by purchasing materials and engaging labour or by the agency

of another contractor. In such case the S.M.C.shall deduct from the amount which otherwise

might become due to contractor the cost of such work and materials with Ten (10%)

percent added to cover all departmental charges and should the total amount thereof

percent added to cover all departmental charges and should the total amount thereof

exceed the amount due to contractor, contractor shall pay the difference to S.M.C.

GC-74 POSSESSION PRIOR TO COMPLETION :

The Engineer-in-charge shall have the right to take possession of or to use any completed

or partly completed work or part of work, such possession or use shall not be deemed to

be an acceptance of any work completed in accordance with the contractor. If such

prior possession or use by Engineer-in- charge delays the progress of work, equitable

adjustment in the time of completion will be made and the contract shall be deemed to be

modified accordingly.

GC-75 COMPLETION CERTIFICATE :

As soon as the work has been completed in accordance with contract (except in minor

respect that do not effect their use for the purpose for which they are intended and except

for maintenance thereof) as per general conditions of contract and has passed the tests on

completion, the Engineer-in-charge shall issue a certificate (hereinafter called completion

certificate) in which he shall certify the date on which work has been completed and has

passed the said tests and S.M.C. shall be deemed to have taken over work on the date so

certified. If work has been divided in various groups in contract, S.M.C. shall be entitled to

take over any group or groups before the other or others and there-upon the Engineer-in-

charge will issue a completion certificate which will, however, be for such group or

groups so taken over only. In order that contractor could obtain a completion certificate,

he shall made good, with all speed any defect arising from the defective materials supplied

by contractor or workmanship or any act or commission of contract that may have been

discovered or developed after the work or group of works has been taken over. The

period allowed for carrying out such work will be normally, one month. If any defect be not

remedied within a reasonable time, S.M.C. may proceed to do work at contractor's risk and

expenses and deduct from the final bill such amount as may be decided by S.M.C. If by

reason of any default on the part of the contractor, a completion certificate has not been

issued in respect of every portion of work within one month after the date fixed by

contractor for completion of work, S.M.C. shall be at liberty to use work or any portion

thereof in respect of which a completion-certificate has been issued, provided that work or

the portion thereof so used as aforesaid shall be afforded reasonable opportunity for

completion of this work for the issue of completion certificate.

GC-76 SCHEDULE OF RATES :

1. The price/rates quoted by the contractor shall be remain firm till the issue of final

certificate and shall be subject to price ADJUSTMENT CLAUSE GC-35. Schedule of rates

shall be deemed to include and cover all costs expenses and liabilities of every description

and all risks of every kind to be taken in executing, completing and handling overwork to

owner by contractor. Contractor shall be deemed to have known the nature, scope,

magnitude and the extent of work and materials required through contract documents may

not fully and precisely furnish them. He shall make such provision in the schedule of rates

as he may consider necessary to cover the cost of such items of work and materials as may

be reasonable and necessary to completion work. The opinion of Engineer-in-charge as to

the item of work shall be final and binding on Contractor although the same may be not

shown on or described specifically in contract documents.

2. The Schedule of rates shall be deemed to include and cover the cost of all constructional

plant, temporary work, pumps, materials, labour and all other materials in connection with

each item in schedule of rates and the execution of work or any portion thereof furnished

complete in every respect and maintained as shown or described in the contract document

or as may be ordered in writing during the continuance of the contract.

3. The Schedule of rates shall be deemed to include and cover the cost of all royalties and free

for the articles and processes, protected by letters patent or otherwise incorporated in or

used in connection with work, also all royalties, and other payments in connection with

materials of whatsoever kind for work and shall include an indemnity to-owner which

contractor hereby gives against all action, proceeding, claims, damages, costs and expenses

arising from the incorporation in use of work of any such articles, processes or materials.

Octroi of other Municipal or Local Board charges if levied on materials equipment of

machineries to be brought to site for use on work shall be borne by the contractor.

4. No exemption or reduction of custom duties excise duties, sales-tax or any other taxes or

charges of the Central or State Government any local body whatsoever will be granted to

obtained. All of such expenses shall be deemed to have been included in and covered by

schedule of rates. Contractor will also obtained and pay for all permits or other privileges

necessary to complete work.

5. The schedule of rates shall be deemed to include and cover risk on account of delay or

interference with contractor's conduct of work which may occure from any cause including

orders of S.M.C. in the exercise of his power and no account of extension of time granted due

to various reasons.

6. For work under unit rate basis no alteration will be allowed in the schedule of rates by

reason of work or any part of them being field, altered extended, diminished or omitted.

GC-77 PROCEDURE FOR MEASUREMENT OF WORK IN PROGRESS :

1. All measurements shall be in metric system. All the work in progress will be jointly

measured by the representative of Engineer-in-charge and contractor's authorised agent.

Such measurements will be got recorded in the measurement book by the Engineer or his

authorised representative and signed by contractor or his authorised agent in token of

acceptance. If the contract or his authorised agent fails to be present when even required

by the Engineer-in-charge for taking measurements for any reasons whatsoever, the

measurement will be taken by the Engineer - in - charge or his authorised representative

not withstanding the absence of contract and these measurement will be deemed to be

correct and binding on contractor.

2. Contractor will submit a bill in approved performa in duplicate to the Engineer - in -

charge of the work giving abstract and detailed measurements of various items executed

during a month as mutually agreed. The Engineer-in-charge shall verify the bill and the

claim, as far as admissible, adjusted if possible, within 10 days of presentation of the bills.

3. In case of Tenders for completed items of work, contractor may be allowed 'Secured

Advance' on the Security of materials brought to site for execution of the constructed items of

work the extent of 75% of the value of materials of unperishable nature and an agreement

be drawn up with contractor under which the owner secured a lien on these materials and

is safe guarded against losses due to any reasons whatsoever. Recoveries of advance paid

would not be postponed till the whole work is completed but shall be adjusted from his

work done or the materials used, the necessary deductions being made when the items of

work in which they are used and are billed for. When the mode of measurement is not

covered by contract for any item of work it shall be as per latest I.S.I.

GC-78 RUNNING ACCOUNT PAYMENT TO BE RECOVERDED AS ADVANCES :

1. All running account payments shall be regarded as payments by way of advance against

the final payment only and not as payment for work actually done and completed and shall

not preclude the requiring of bad, unsound and imperfect or unskilled work to be

removed and taken away and reconstructed or to be considered as an admission of the due

performance of contract or any part thereof.

GC-79 NOTICE FOR CLAIM FOR ADDITIONAL PAYMENT :

If the contractor considers that he is entitled to extra payment or compensation or any claim

whatsoever in respect of work, he shall forthwith give notice in writing to the Engineer-in-

charge about his extra payment and/or compensation. Such notice shall be given to the

Engineer-in-charge within Ten (10) days from the happening of any event upon which

contractor basis such claims and such notice shall contain full particular of the nature of

such claim with full details and amount claimed. Failure on the part of the contractor to

put forward any claim with the necessary particulars as above within the time above

specified shall be an absolute waiver thereof. No commission by S.M.C. to reject any such

claim and no delay in dealing therewith shall be waiver by S.M.C. of any rights in respect

GC-80 PAYMENT OF CONTRACTOR'S BILL :

1. The price to be paid by the S.M.C. to contractor for the work to be done and for the

performance of all the obligations under taken by the contractor under contract shall be

based on the contract price and payment to be made accordingly for the work actually

executed and approved by the Engineer-in-charge.

2. No payment shall be made for work costing less than Rs.5,000/-till the work is completed

and a certificate of completion given. But in case of work estimated to cost more than

Rs.5,000/- contractor on submitting the bill thereof will be entitled to receive a monthly

payment, proportionate to the part thereof, approved and passed by Engineer-in-charge

whose certificate of such approval and passing of the sum so payable shall be final and

conclusive against contractor. This payment will be made after making necessary

deductions as stipulated elsewhere in the contract documents for materials, security

deposit, etc. The payment shall be released to the contractor within Thirty ( 30 ) days of

submission of the bill in case of running bill and with in two (02) months in case of final bill,

contractor shall present the bill duly pre-receipted on proper revenue stamp.

Payment due to Contractor shall be made by the by crossed Accounts payee cheque in Indian

currency forwarding the same to the registered office of the contractor. Owner shall not be

responsible if the cheque is mislaid or misappropriated by unauthorized person.

GC-81 FINAL BILL :

The final bill shall be submitted by Contractor within two (02) month of the date of

physical completion of work, Otherwise the Engineer-in-charge certificate of the

measurement and of total amount payable for work shall be finalized binding on all parties.

measurement and of total amount payable for work shall be finalized binding on all parties.

GC-82 RECEIPT FOR PAYMENT :

Receipt for payment made on account of work when executed by a firm must be signed by a

person holding power of attorney in this respect on behalf of contractor except when

described in the tender as a limited company in which case the receipt must be signed in

the name of the company by one of its principal officers or by some other person having

authority to give effectual receipt for the Company.

GC-83 COMPLETION CERTIFICATE :

1. When the contractor fulfil his obligation as per terms of contract he shall be

eligible to apply for completion certificate. Contractor may apply for separate

completion certificate in respect of each such portion of work by submitting the

completion documents alongwith such application for completion certificate.

The Engineer-in-charge shall normally issue to contractor the completion certificate

within 2 (Two) month after receiving an application thereof from contractor after verifying

from the complete documents and satisfying himself that work has been completed in

accordance with and as set out in the construction and erection drawings and the contract

document. Contractor after obtaining the completion certificate is eligible to present the

final bill for work executed by him under the terms of contract.

2. Within 2 (Two) month of completion of work in all respect contractor shall be

furnished with a certificate by the Engineer-in-charge of such completion but no certificate

shall be given nor shall work be deemed to have been executed, until all (1) scaffolding,

surplus materials and rubbish is clearing off site completely (2) until work shall have been

measured by the Engineer-in-charge whose measurement shall be binding and conclusive

and (3) until all the temporary works, labour and staff colonies etc. constructed are

removed and the work site cleaned to the satisfaction of the Engineer-in-charge. If

contractors shall fail to comply with the requirements as aforesaid or before date fixed for

the completion of work, the Engineer-in-charge may at the expenses of contractor remove

such scaffolding, surplus materials and rubbish and dispose of the same he thinks fit.

3. The following documents will form the completion documents :

(a) Technical documents according to which work was carried out.

(b) Construction drawings showing therein the modifications and corrections made during

the course of execution signed by Engineer-in-charge.

(c) Completion certificate for "Embedded" or "Covered" up work.

(d) Certificate of final levels as set out for various works.