HIGH SILICA LOCOMOTIVE SAND

Special Eligibility Criteria

1. 1

   Supply to be as per tender specfication

   Confirmation required
2. 2

   a) Railway reserves the right to place bulk/regular order on the bidder having past credentials of successful supply of same item to this Railway or any other Zonal Railways/Production Units, for at least 10 percentage of the tendered quantity against a single contract or must have supplied at least 20 percentage of the tendered qty in multiple orders during the last three years prior to and excluding the tender opening date. The bidder shall furnish documentary evidence such as R/Notes, CRNs, CRACs etc., evidencing execution of such purchase orders along with the offer. However, Southern Railway shall be entitled to consider the bidder's past performance in Southern Railway only based on records (IMMS, IREPS etc) available with Southern Railway, whether or not the bidder has submitted documentary evidence of such performance along with the offer. The decision of Railway in this regard shall be final and binding on the bidder. b) In case the bidder is an authorized dealer/agent, the credentials of the OEM will be considered. c) Bidders having no past performance as above may be considered for placement of developmental orders. For consideration of such developmental orders, they shall submit details of M&P, testing facilities, STR & QAP, technical manpower available, supply performance (PO copies, Inspection Certificates, R/Notes etc.) along with their offer. d) Railway reserves the right to distribute the tendered quantity amongst the firms depending upon their past performance and manufacturing capabilities. e) Railway also reserves the right to verify the firm's past performance, submitted along with offer, through CRNs, R/Notes, CRACs and other relevant records available in IMMS, IREPS, UDM and/or other Railway records.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   Make In India Preference policy :-In keeping with the Public Procurement (Preference to Make in India) Order,2017as amended, it has been found that there is sufficient Local capacity and competition in supply of the tendered item of required quality and therefore procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor

   Document optionalConfirmation required
2. 2

   EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions.

   Document optionalConfirmation required
3. 3

   SECURITY DEPOSIT (SD) shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure 5 of Southern Railway Tender conditions for the Proforma for BG.

   Document optionalConfirmation required
4. 4

   Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached."

   Document optionalConfirmation required
5. 5

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in Part B Para 15.0 of Southern Railway tender conditions, failing which such offers will not be liable for consideration of benefits (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re- classification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence of the date of upgradation to Medium category along with offer. Such claims will not be considered with out documentary evidence (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification.

   Document optionalConfirmation required
6. 6

   Evaluation will be done item wise/ consignee wise. Tenderers are hereby instructed to supply the tendered quantity to the respective consignee[s] as indicated in the tender document.

   Confirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   All other terms and conditions are as per IRS conditions of Contract.
2. 2

   FOR Destination by ROAD.
3. 3

   Goods and Service Tax (GST) shall be applicable as per GST act (Please refer para 14.0 (a to h) Part-A of tender condition
4. 4

   As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay.
5. 5

   All the Bidders/ Tenderers should ensure that they are GST compliant and their quoted tax Structure / Rates are as per GST Law. In case the successful tenderer is not liable to be registered under CGST/GST/UTGST/ SGST Act, Railway shall deduct the applicable GST from his / their bills under Reverse Charge Machanisam (RCM) and deposit the same to the concerned tax authority.

1. 1

   I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along with the bid document) particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours (as per attached document, Annexure-B).I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.